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Author: 


Title: 


Manual  for  supply  officers 
afloat 

Place: 

Washington,  D.C. 

Date: 

1917 


qs-Wio-T^ 


MASTER   NEGATIVE   * 


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LIBRARY 


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1, 1917. 


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LIBRARY 


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SECOND  PRIin:iNG— AUGUST  1, 1918— OF  EDITION  OF  MAY  24, 1917. 

'I 

CHANGES  INCLUDED  IN  SECOND  PRINTING. 


No. 


Date. 


Sept.  13, 1917 


June  15,1918 


July  29,1918 


July  30,1918 


Subject  matter. 


Miscellaneous. 


Commutation  quarters,  heat  and  light.. 


Naval  overseas  transportation  service. . 


Pay  tables. 


6'  O^.XLf^H^  yVy^^Pnu^jL^^^c.^ 


ytrAl^^^tf^  7%-rtv..Sio»*  atfeuWts  <  t<tMY^> 


Remarks. 


Incorporated    in    second    printing;  in- 
cludes C.  N.  I.  No.  9  and  S.  A.  M.  4322. 


Incorporated  in  second  printing. 


Incorporated  in  second  printing. 


Incorporated  in  second  printing. 


-XugaX^4  c^  yic<A  J  ur>\juU*'4A^  pp. 


1 1 


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•  # 


73416"— 18 


MANUAL 

FOR 


m 


SUPPLY  OFFICERS  AFLOAT 


UNITED  STATES  NAVY 


1917 


WASHINGTON 

GOVERNMENT  PRINTING  OFFICE 

1918 


V  - 


#!• 


^ 


Navy  Department, 
Bureau  of  Supplies  and  Accounts, 

Washington,  24  May.  1917. 

1.  This  edition  of  the  Manual  for  Supply  Officers  Afloat  supersedes  the 
edition  of  22  September,  1913. 

2.  Navy  Regulations  and  Naval  Instructions  cited  herein  include  Navy  De- 
partment Circular  of  Changes  No.  9,  dated  14  February,  1917. 

3.  The  citations  from  and  references  to  S.  and  A.  Memoranda,  which  where 
necessary  have  been  modernized,  include  No.  192,  dated  1  March,  191T.  Ref- 
erences to  S.  and  A.  Memoranda  are  indicated  thus :  S.  A.  M.,  with  page  number. 
The  reference  1-S.  A.  M.  denotes  the  series  ending  1  September,  1905. 

4.  Decisions  of  the  comptroller,  if  published  in  ,S.  and  A.  Memoranda,  are 
referred  to  by  date.  Where  referred  to  thus:  14  Comp.  328,  the  reference 
denotes  the  volume  and  page  of  the  "  Decisions  of  the  Comptroller  of  the 
Treasury,"  published  by  the  Treasury  Department. 

5.  Report  all  errors  and  omissions  to  Bureau  of  Supplies  and  Accounts. 

Samuel  McGowan. 
Approved : 

JosEPHUs  Daniels, 

Secretary  of  the  Navy, 

8 

6/24/17. 


TABLE  OF  CONTENTS. 


m 


• 


K 


p 


Chapter  I.  The  Supply  OflScer  of  a  ship: 

Section    1.  General  duties 7 

2.  Duties  in  connection  with  other  officers !!!!!!!!!  9 

3.  Duties  contingent  on  personal  status 13 

4.  Duties  contingent  on  status  of  \'essel ..'.  19 

5.  Bonds '..'.'.'.  31 

Chapter  H.   The  Supply  Department: 

Section    6.  Organization 35 

7.  Storerooms,  offices,  and  eciuipment 39 

8.  Correspondence ! !  I !  I  41 

Chapter  III.   Supply— General  instructions: 

Section    9.  Full  supply 43 

10.  Classification  of  property  ailoat ...V.  45 

11.  Standard  articles  and  sjjecifications 49 

12.  Requisitions  for  material  and  services '.'.'...  51 

13.  Deliveries  and  inspections 57 

14.  Care  and  issue  of  material [[[[  61 

15.  Surveys 67 

16.  Shipments .....'...'.  75 

17.  Property  responsibility !!I!!!I  81 

Chapter  IV.   Supply— General  supply  system: 

Section  18.  General  stores gS 

19.  General  supply  accounts  and  returns [  105 

Chapter  V.  Supply — Provisions  and  greneral  mess: 

Section  20.  Procurement  of  provisions m 

21.  Care  and  issue  of  provisions ]!!!!!!  123 

22.  Rations ].!!!!!!!!!  129 

23.  General  mess ]][  J37 

24.  Landing  force !.].!!!]!!!!!!!  141 

25.  Provision  accounts  and  returns ]!!!!*  1 1  147 

Chapter  VI.  Supply— Clothing: 

Section  26.  Clothing  and  small  stores 149 

Chapter  VH.  Supply— Ship's  store: 

Section  27.  Ship'sstore  and  profits jg? 

Chapter  VIII.  Purchase: 

Section  28.  Open  purchase  and  open  contract 175 

29.  Orders  under  yard  contracts • !!!!!!*!!!!!!  187 

30.  Transportation ........'..'..'.'.'..'.  189 

5/24/17.  5 


0  TABLE   OF  CONTENTS. 

Chapter  IX.  Disbursing— General  instructions:  ^^^^ 

Section  31.  Cash  account ^97 

32.  Procurement  of  funds ^gg 

33.  Bills  of  exchange 203 

34.  Miscellaneous  receipts •  *  ^05 

35.  Deposits  for  safe-keeping ^^^ 

36.  Custody  of  public  moneys -^^ 

37.  Currency - 211 

38.  Funds  on  deposit. j:: '  i'Tx  '-V  V  g\V*LL 217 

39.  Transfers,  and  deposits  to  credit  of  United  States ^  J^ 

40.  Comptroller  and  auditor 221 

41.  Pecuniary  responsibility 225 

42.  Claims  and  disbursements 

Chapter  X.  Disbursing— Public  bills: 

Section  43.  Preparation  and  payment  of  bills 

Chapter  XI.  Disbursing— Pay  rolls: 

Section  44.  General  pay-roll  instructions....... - 

45.  Enlistments,  pay  and  sundry  credits J^^ 

46.  Allotments 077 

47.  Deposits  by  enlisted  men. 28i 

48.  Issues  of  money  and  clothing. ....... . .  - .  - ^j.„ 

49.  Absence,  courts-martial,  and  sundry  debits -o^ 

50.  Deceased  men  and  deserters ^97 

51.  Transfer  pav  accounts ^go 

52.  Discharges  and  travel  allowance -^^ 

53.  Officers' pay  accounts 32i 

54.  Marines'  pay  accounts 22i 

55.  Reserves  and  Militia 

Chapter  XII.   Disbursing— Returns:  ^^^ 

Section  56.  Disbursing  vouchers  and  returns ^^ 

57.  Auditor's  settlements 

Chapter  XIH.  Accounting:  ^^ 

Section  58.  Navy  accounting ^^ 

59.  Accounts  and  returns ; 

5/24/17. 


%  # 


MANUAL  FOR  SUPPLY  OFFICERS  AFLOAT. 


CHAPTER  I. 
THE  SUPPLY  OFFICER  OF  A  SHIP. 

Section  1.— GENERAL  DUTIES. 

1.  "  The  supply  officer  of  the  ship  shall  be  the  senior  officer  of  the  Pay  Corps 
attached  thereto,  except  as  provided  elsewhere  in  these  regulations;  and  he 
shall  be  the  head  of  the  supply  department  of  the  ship."     (N.  R.  3022.) 

2.  Fiscal  duties.—"  The  supply  officer  of  a  ship  is  the  officer  ordered  to  duty 
aboard  such  ship  in  charge  of  the  accounts  of  the  personnel,  of  the  purchasing 
of  stores  and  material  for  the  ship,  and  of  the  disbursement  of  funds  in  con- 
nection with  the  general  operation  of  the  ship."    (N.  R.  3021.) 

3.  Supply  duties.— "The  supply  officer  <>t  the  ship  shall  also  have  charge  of 
the  accounts  and  the  custody  of  all  supplies  and  equipage  not  issued  for  use, 
except  coal,  ammunition,  Marine  Corps  and  medical  stores."     (N.  R.  3041.) 

4.  Commissary  duties.— *' The  supply  officer  of  the  ship  shall  also  have 
charge  of  the  general  mess  and  of  the  ship's  store."  (N.  R.  3061.)  *'  If  there 
be  no  officer  of  the  Pay  Corps  attached  to  the  ship,  the  commanding  officer  shall 
detail  an  officer  to  administer  the  general  mess."     (N.  R.  3062.) 

5.  Miscellaneous  duties.— Battle  station  will  be  assigned  to  the  supply  officer 
bv  the  commanding  officer.     (See  par.  102.) 

'  Duties  as  officer  in  charge  of  supply  division,  see  paragraph  102. 

Duties  with  landing  force,  see  paragraph  391  et  seq. 

Duties  in  connection  with  the  instruction  of  enlisted  men,  see  General  Order 
63,  December  16,  1913.  See  also  Manual  for  Instruction  of  Enlisted  Men  in 
Supply  Department  Duties  Afloat. 

6.  Assistants.— An  officcM-  ot  the  Pay  Corps  acting  as  assistant  to  another 
officer  is  responsible  for  the  proper  performance  of  such  duties  as  may  be  as- 
signed him,  but  can  not  relieve  the  senior  from  responsibilities  laid  upon  the 
latter  by  law  and  regulation.     (See  par.  92.)  .  ^ 

7.  Authority.— "  Officers  of  the  staff  shall,  under  the  commandmg  officer, 
have  all  necessary  authority  within  their  particular  departments  for  the  due 
performance  of  their  respective  duties,  and  they  shall  be  obeyed  accordingly 
by  their  subordinates."     (N.  R.  1007-1.)  , 

"  They  shall  not,  by  virtue  of  rank  and  precedence,  have  any  additional  right 
to  quarters,  nor  shall  they  have  authority  to  exercise  command,  except  in  their 
own  corps  *  *  * ;  nor  shall  they  take  precedence  of  their  commanding  offi- 
cer ;  nor  shall  they  take  precedence  of  the  aid  or  executive  of  the  commanding 
officer  while  executing  the  orders  of  such  commanding  officer  on  board  of  the 
vessel  or  at  the  station  to  which  he  is  attached;  nor  shall  they  be  exempted 
from  obeying  the  lawful  commands  of  officers  of  the  line  who  may  be  chArged 
by  proper  authority  with  the  details  of  military  duty  incident  to  the  naval 
service."     (N.  R.  1007-2.) 

5/24/17.  ' 


% 


CHAP.  T. — THE  SUPPLY   OFKICER   OF  A  SHIP. 


"  Officers  of  the  Staff  Corps  of  the  Navy  shall  on  all  occasions  be  treated  with 
the  sanie  respect  as  officers  of  corresponding  rank  in  the  line  not  in  command 
underTke  circumstances.  Their  legal  rank  carries  with  it  the  «ame  P^^s^^^^^^ 
riiffnitv  and  is  to  receive,  in  all  respects,  the  same  consideration.  If  they  are  ai 
any°t^  subordinated,  for  any  purposeof  organization  or  duty  to  the  exercise 
of  authority  delegated  by  law  to  their  juniors  in  actual  rank  it  is  for  reasons 
growing  out  of  the  necessities  of  military  service,  operating  alike  on  all  officers 
of  both^me  and  staff  under  like  circumstances  and  subject  to  fejame  .^^^^^^^^^^^ 
tions  applicable  to  all.  The  right  of  military  command  and  to  additional 
quarters  is  restricted  by  law."     (N.  R.  1062-c.)  «,««^^  a^ 

8  One  officer  always  on  duty.-*'  When  there  are  two  or  more  officers  de- 
tail'ed  for  engineering  dutv,  including  chief  machinists  and  machinists,  or  two  or 
more  m^licih  supply,  or  marine  officers  attached  to  a  ship,  at  least  one  of  each 
™ianch  in  which  the;e  are  two  or  more  officers  shall  always  be  on  board  and 

readv  for  duty  unless  otherwise  authorize^  u«j}«^«P^i^U'Sr''''''''  "" 
orevious  permission  from  the  commanding  officer.  (N.  K.  dTUS-b.; 
"^9  Regulations,  orders.  etc.-Every  officer  should  acquaint  himself  with  the 
DroViSons  of  the  Navy  Regulations  and  Naval  Instructions  relating  to  the  gov- 
ernn^ntVthe  Navy,  the  administration  of  the  Navy  Department,  of  the  fleet 
and  of  shin'  instructions  for  officers  in  general,  etc.,  with  the  provisions  of 
Navy"  rtn  orders,  the  Uniform  Regulations,  the  Fleet  Regula- 

tions,  and  other  regulations  and  instructions  as  enumerated  in  paragraph  4d  (/). 

5/24/17. 


* 


« 


0 


Section  2.— DUTIES  IN  CONNECTION  WITH  OTHEE  OFFICERS. 

21.  "  Commanding  officers  of  vessels  of  war  and  of  naval  stations  shall  take 
precedence  over  all  officers  placed  under  their  command."  (N.  R.  1061.)  "The 
commanding  officer  is  the  military  and  administrative  official  under  whose  direc- 
tion the  duties  of  a  supply  officer  afloat  are  performed,  and  his  orders  are  man- 
datory. Communications  from  and  to  higher  authority  are  transmitted  through 
him.  In  general,  his  signature  must  appear  on  accounts  and  returns  as  evidence 
of  his  approval."     (See  pars.  136  and  674.) 

The  approval  of  the  commanding  officer  is  sufficient  for  action  by  the  supply 
officer.  "  When  ordered  by  his  commanding  officer  to  make  an  expenditure  of 
money  or  stores  which  an  officer  of  the  Pay  Corps  believes  to  be  illegal  or  con- 
trarv  to  regulations,  the  latter  shall  state  in  writing  the  grounds  on  which  he 
objects  to  obeying  the  order,  and  request  that  the  order  be  reiterated  in  \NTiting. 
On  the  receipt  of  such  order  the  expenditure  shall  be  made."  (N.  R.  4309. » 
(See  par.  665.) 

"  Every  officer  in  charge  of  a  department  has  the  general  right,  at  all  proi^er 
times,  to  communicate  and  confer  directly  with  the  responsible  commanding 
officer  concerning  any  matter  relating  to  his  department ;  and  his  duty  to  do  so 
is  absolute  whenever  he  thinks  it  necessary  for  the  good  of  his  department  or  of 
the  service."     (N.  R.  1064.) 

Before  the  departure  of  a  commanding  officer  who  is  being  relieved  the  com- 
muted ration  account  for  the  cabin  mess  and  sales  of  provisions  thereto  should 
be  settled,  and  necessary  signatures  obtained  covering  transactions  approved  by 
the  officer  detached. 

"  Officers  commanding  vessels  of  the  Navy  *  *  *  are  hereby  authorizetl  to 
administer  oaths  for  the  purposes  of  the  administration  of  naval  justice  and  for 
other  purposes  of  naval   administration.      (Act  of  Mar.   8,   1901.)"      (N.   R. 

1536-1.) 

22.  An  officer  acting  in  command. — "  Should  the  officer  regularly  ordered 
to  command  a  ship  be  absent,  disabled,  relieved  from  duty,  or  detached  without 
relief,  the  command  shall  devolve  upon  the  line'  officer  next  in  rank  regularly 
attached  to  and  on  board  the  ship,  until  relieved  by  competent  authority,  or  the 
regular  commanding  officer  returns."     (N.  R.  2001-1.) 

•'An  officer  succeeding  temporarily  to  command  has  the  same  authority  and 
responsibility  as  the  regular  commanding  officer,  but  he  shall  make  no  change 
in  the  existing  general  orders,  organization,  or  other  permanent  dispositions, 
and  shall  endeavor  to  have  the  routine  and  other  affairs  of  the  ship  carried  on 
the  same  as  usual."     (N.  R.  2001-2.) 

23.  Executive  officer. — "  It  is  the  intent  of  these  regulations  to  constitute  the 
executive  officer  the  direct  representative  of  the  commanding  officer  in  main- 
taining the  military  and  general  efficiency  of  the  ship,  and  to  this  end  it  is 
provided  that  he  shall  be  the  line  officer  next  in  rank  to  the  commanding 
officer.  As  such  representative,  and  in  order  that  he  may  properly  perform  the 
duties  imposed  upon  him,  all  heads  of  departments  and  other  officers  and  all 
enlisted  men  on  board  ship  shall  consider  themselves  as  under  his  orders,  as 
the  aid  or  executive  to  the  commanding  officer,  in  all  that  pertains  to  the 
operation  and  maintenance  of  the  ship  and  to  the  preservation  of  order  and 
discipline  on  board;  and  all  communications  in  regard  to  ship  duty  intendecl 
for  or  issued  by  the  commanding  officer  shall  be  transmitted  through  the 
executive  officer,  except  where  the  contrary  is  specifically  laid  down  in  these 

5/24/17.  ft 


10 


CHAP.   I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 


SEC.   2. — DUTIES  IN  CONNECTION    WITH    OTHER    OFFICERS.       11 


regulations.  While  the  course  of  procedure  laid  down  in  this  paragraph  is 
necessary  in  order  that  the  executive  officer  may  properly  carry  out  his  duties, 
it  is  not  intended  that  this  regulation  shall  be  so  construed  as  to  prevent  any 
head  of  department  from  having  free  access  to  the  commanding  officer  in 
regard  to  matters  connected  with  the  duties  of  his  department."  (N.  R. 
2201-3.) 

"The  executive  officer  has  no  authority  independent  of  the  commandinjr 
officer,  from  whom  his  orders  shall  be  considered  as  emanating,  and  the  details 
of  duty  hereinafter  laid  down  shall  be  regarded  as  in  execution  of  the  orders 
of  the  commanding  officer.     (Art.  R.  1063.)"     (N.  R.  2202-1.) 

"  While  executing  the  orders  of  the  commanding  officer  he  takes  precetlence 
over  all  other  officers."     (N.  R.  2202-2.) 

"All  parts  of  the  ship  shall  be  open  to  the  inspection  of  the  executive  officer, 
and  he  shall  make  such  inspections  as  the  commanding  officer  may  direct." 
(N.  R.  2209.) 

"  If  detached,  absent,  disabled,  placed  under  arrest,  suspended  from  duty, 
or  otherwise  rendered  incapable  of  performing  the  duties  of  his  office,  his 
duties  shall  devolve  upon  the  line  officer  next  in  rank  below  him  attached  to 
and  on  board  of  the  ship  (exclusive  of  such  as  may  be  restricted  to  the  per- 
formance of  engineering  duty  only.)"     (N.  R.  2201-2.) 

24.  Heads  of  departments  are  responsible  for  such  property  carried  on  the 
books  of  the  supply  officer  as  is  in  their  custody.  Their  requirements  as  to 
the  procurement,  issue,  and  survey  of  material  for  their  departments  are  com- 
municated to  the  supply  officer.  They  are  authorized  to  examine  stores  held 
for  issue  by  the  supply  officer. 

"  The  commanding  officer  shall  see  that,  pursuant  to  changes  in  the  detail 
of  officers,  there  is  always  an  officer  in  charge  of  every  department  by  detailing 
one;  and  that  the  regulations  for  turning  over  property  when  officers  are 
transferred  are  strictly  complied  with."     (N.  I.  1322.) 

The  commanding  officer  should  be  requested  to  direct  heads  of  departments, 
on  assuming  duty  as  such,  to  verify  all  equipage  charged  to  their  departments. 

25.  "  The  first  lieutenant  is  the  construction  officer  of  the  ship,  and  is  the 
head  of  the  construction  department  of  the  ship.  He  shall  have  charge  of  all 
equipage,  equipment,  stores,  and  supplies  under  the  cognizance  of  the  Bureau 
of  Construction  and  Repair,  except  those  pertaining  to  electrical  machinery, 
that  are  issued  for  use  by  the  supply  officer  of  the  ship."    (N.  R.  2303.) 

"The  first  lieutenant  shall  be  responsible  for  the  cleanliness,  good  order, 
efficiency,  and  neat  and  trim* appearance  of  the  ship  as  a  whole,  and  of  all 
parts  thereof;  and  he  shall  have  the  necessary  authority,  as  the  representative 
of  the  commanding  officer,  to  enable  him  to  carry  out  his  duties  in  this  respect." 
(N.  R.  2302-1.) 

"All  parts  of  the  ship  for  the  care  and  cleanliness  of  which  he  is  responsible 
shall  be  open  to  his  inspection,  and  he  shall  make  such  inspection  as  the  com- 
manding officer  may  direct."     (N.  R.  2302-3.) 

"  He  shall  make  frequent  inspections  of  all  mess  gear  and  stores  of  the  crew, 
and  of  all  mess  tables,  cooking  utensils,  galleys,  chests,  and  lockers."  (N.  R. 
2302-4.) 

"He  shall  also  carefully  examine  all  equipage,  equipment,  stores,  and  sup- 
plies under  his  charge,  and  shall  report  to  the  commanding  officer  any  defects 
or  deficiencies  that  he  may  discover.  For  purposes  of  inspection,  and  as 
directed  by  the  commanding  officer,  he  shall  at  all  times  have  access  to  such 
equipment,  stores,  and  supplies  as  have  not  yet  been  issued  for  use  by  the 
supply  officer  of  the  ship."     (N.  I.  1502-2.) 

26.  "  The  navigating  officer  is  the  officer  detailed  by  the  department  to  per- 
form the  navigation  duties,  and  is  the  head  of  the  navigation  department  of 
the  ship."     (N.  R.  2401-1.) 

"The  navigating  officer  shall  be  responsible  for  the  care  and  good  order  of 
the  steering  gear  in  general  and  of  the  compartments  occupied  by  the  steering 

5/24/17. 


• 


^l0 


machinery  (except  the  steam  steering  engine),  the  interior  of  the  conning 
tower  and  chart  house,  navigator's  office  and  storerooms,  and  all  instruments, 
aids,  or  apparatus  directly  or  indirectly  connected  with  the  navigation  of  the 
ship."     (N.  R.  2402.) 

"  The  navigating  officer  shall  perform  similar  duties  in  connection  with  outfit 
and  supplies  under  his  charge  as  are  prescribed  for  the  first  lieutenant  in  I, 
chapter  13."     (N.  I.  1609.)     (See  par.  25.) 

Duty  in  connection  with  ship's  library,  see  paragraph  305,  libraries. 

27.  "  The  gunnery  officer  of  a  ship  is  the  officer  detailed  by  the  department 
to  have  supervision  over  and  be  responsible  for  the  entire  ordnance  equipment, 
and  is  the  head  of  the  gunnery  department  of  the  ship."     (N.  R.  2501-1.) 

"  He  shall  have  charge  of  all  material  and  articles  of  outfit  pertaining  to  the 
Bureau  of  Ordnance  that  have  been  issued  for  use  by  the  supply  officer  of  the 
ship,  except  as  provided  for  in  article  R  2621  (2)  [Art.  I  2311  (6).]  "  (N.  R. 
2502-2.) 

"  The  gunnery  officer  shall  perform  similar  duties  in  connection  with  the 
outfit  and  supplies  under  his  charge  as  are  prescribed  for  the  first  lieutenant 
in  I.  chapter  13."     (N.  I.  1702-1.)     (See  par.  25.) 

28.  "  The  engineer  officer  of  the  ship  shall  be  detailed  as  such  by  the  depart- 
ment, and  he  is  the  head  of  the  engineering  department  of  the  ship."  (N.  R. 
2806-1.) 

"  He  shall  have  charge  of  all  material  stores,  supplies,  and  articles  of  outfit 
pertaining  to  the  entire  electrical  outfit  of  the  ship  that  have  been  issued  foi 
use  by  the  supply  officer  of  the  ship."    (N.  R.  2807-4.) 

"  For  the  purposes  of  inspection,  and  as  directed  by  the  commanding  officer, 
he  shall  have  access  to  such  engineering  equipage,  equipment,  stores,  and  sup- 
plies, and  to  similar  articles  pertaining  to  the  electrical  outfit  as  have  not  yet 
been  issued  for  use  by  the  supply  officer  of  the  ship."     (N.  I.  2001-4.) 

"  The  engineer  officer  of  the  ship  shall  perform  similar  duties  in  connection 
with  the  outfit  and  supplies  under  his  charge  as  are  prescribed  for  the  first  lieu- 
tenant in  I,  chapter  13."    (N.  I.  2002.)     (See  par.  25.) 

29.  "  The  medical  officer  of  a  ship  is  the  head  of  the  medical  department  of 
the  ship.  He  shall  have  charge  of  all  material  and  stores  aboard  under  the 
cognizance  of  the  Bureau  of  Medicine  and  Surgery."     (N.  R.  2951.) 

"  The  medical  officer  shall  inspect  as  to  their  quality  all  fresh  provisions  de- 
livered to  the  ship;  this  duty  may  be  delegated  to  a  junior  medical  officer." 
(N.  I.  2113-1.)  He  is  authorized  to  inspect  the  provisions  for  the  crew,  and  the 
preparation  of  food  for  the  crew,  and  to  make  reports  thereon  to  the  command- 
ing officer. 

"The  medical  officer  shall  accompany  the  first  lieutenant  on  his  weekly  in- 
spection of  living  spaces,  holds,  and  storerooms."    (N.  I.  2115.) 

The  quarterly  surveying  officer  for  provisions  is  customarily  a  medical  officer. 
<See  par.  246.) 

30.  The  marine  officer  of  the  ship  shall  keep  the  rolls  of  the  enlisted  men  of 
the  marine  detachment,  submitting  them  to  the  supply  officer  for  payment  as 
provided  in  paragraph  861,  et  seq. 

"  The  marine  officer  of  the  ship  shall  have  charge  of  and  be  accountable  for 
the  arms,  accouterments,  and  clothing  belonging  to  his  detachment."  (N.  I. 
3633-1.) 

31.  Officers  of  divisions  "  shall  be  responsible  for  the  care  and  preservation 
of  all  ordnance  material,  stores,  supplies,  and  articles  of  outfit  issued  to  their 
divisions."     (N.  R.  2621-2.) 

"All  work  done  by  the  ship's  tailor  shall  be  submitted  to  the  division  officer 
concerned  for  inspection,  and  approved  before  it  is  accepted  or  any  payment 
made  therefore."     (N.  I.  1826-2.) 

Division  officers  are  required  to  furnish  signed  Inventories  of  the  effects  of 
deceased  men  or  deserters  who  were  in  their  divisions.     (See  par.  794.) 

(Clothing  requisitions,  see  par.  438.) 

5/24/17. 


12 


CHAP.   I. — THE   SUPPLY   OFFICER   OF   A  SHIP. 


32  The  officer  of  the  deck  will  furnish,  under  the  executive  officer,  facilities 
for  handHng  stores.  "  When  stores  or  supplies  for  the  ship  come  alongside,  the 
officer  of  the  deck  shall  report  the  fact  to  the  executive  officer  and  notify  the 
S  ^l  whorcharge  thefbelong.  He  shall  notify  the  ™ed!,eal  offi^^^  «^^ 
shin  when  fresh  orovisions  for  the  general  mess  come  alongside.  (N.  1.  lo^j-j-^ 
"  iS  The  ca^  of  fresh  provisi  or  stock  for  the  ship's  store,  the  officer  of  the 
d^k  or  lirrellef  or  ?he  junior  officer  of  tlie  watch  (Preferably  the  former 
shall  inspect  as  to  quantity,  and  a  medical  officer  as  to  quality       (N  I-  4482-10 

"Whehboats,  tenders,  or  lighters  come  alongside  with  stores,  l»e  shall  have 
them  cleared,  and  at  the  same  time  exercise  due  diligence  to  prevent  the  intro- 
duction of  prohibited  articles."     (N.  I.  1802-2.)  ^«rofiiiiv 

"  He  shall  see  that  all  articles  to  be  sent  away  from  the  ship  are  carefullj 
stowed  in  the  boats  or  vessels  receiving  them  so  as  to  prevent  injury.       (JS.  1. 

^^"^CChief)  warrant  officers.—"  The  chief  boatswain  or  boatswain  of  the  ship 
shall  critically  examine  all  boatswain's  stores  and  spare  articles  received  and 
Sail  reJiJrt  any  defect  or  deficiency  of  which  he  may  become  cogmzant  at  any 

^'^He  shail  be^ccointable  for  the  condition  of  all  the  equipment  and  stores  of 
his  department  in  use;  and.  for  purposes  of  inspection,  as  directed  by  the  com- 
manding officer,  he  shall  have  access  to  such  equipment  and  stores  as  are  not 
v*.t  \K<nfH\  for  use  bv  the  supplv  officers  of  the  ship."  (N.  I.  2301-J.) 
^  "  He^all  exScise  a  carif ul  supervision  over  the  expenditure  of  his  stores, 
exer?himselftoX  utmost  to  prevent  any  waste  or  loss,  and  see  that  all  issu^ 
are  ap^^c^  to  'hf^^^^  intended.  He  shall  be  responsible  for  articles  issued 
from  storerooms  for  use  with  the  intention  of  being  returned.        N.  I-  2301-3  ) 

"™  he  chi^  gunner  or  gunner  assigned  to  ordnance  duty  shall  Perform  the 
same  duties  in  relation  to  ordnance  stores  and  spare  articles  as  are  in  Article 
I  2301  assigned  to  the  boatswain  in  relation  to  the  boatswain's  stores;  also, 
smoh  nthpr  duties  as  may  be  assigned  him."     (N.  I.  2311-1.) 

"  He  s^alibe  a^^^^  to  the  gunnery  officer  for  the  condition  of  the  arma- 

ment and  for  the  ordnance  equipment  and  stores  in  use  For  purposes  of 
S^ection  and  as  directed  by  the  commanding  officer,  he  shall  have  access  to 
sudfordnance  equipment  and  stores  as  are  not  yet  issued  for  use  by  the  supply 

"^.'nVsVan  nol^^^^^^  from  the  supply  officer  of  the  ship  nor 

issuf  them  for  use  without  authority  from  the  gunnery  officer  "    (N.  I-  2311-5  ) 
"^nner  assigned  to  electrical  duty  shall  perform  the  same  duties  in 
relation  to  electrical  stores  and  spare  articles  as  are  assigned  in  Article  I  2301. 
to  the  boatsw^m  in  relation  to  the  boatswain's  stores,  and  such  other  duties  as 

^  "^He'  shaW  aJc^untaWe  "to'fhTeiectrical  officer  for  the  condition  of  the 
electrical  plant  and  for  the  electric  equipment  and  stores  in  use  For  inspec- 
ti^  and  other  purposes,  as  directed  by  the  commanding  officer,  he  shall  have 
ac^lto  such  electrical  equipment  and  stores  as  are  not  yet  issued  for  use  by 
thp  siiDDlv  officer  of  the  ship."     (N.  I.  2316-3.) 

••  He  shall  n?t  draw  electrical  stores  from  the  supply  officer  of  the  ship  nor 
issurthem  for  use  without  authority  from  the  electrical  officer.'     (N  1.2316-4.) 

rhief  machinists  and  machinists  "  shall  perform  the  same  duties  in  relation 
to  sJ^me^Jfnelring  stores  and  spare  articles  as  are  in  I  2301.  assigned  to  U.e 
hnntwflin  in  relation  to  equipment  stores.       (N.  1.  Zi^i-i.)  ,  ^,       ^ 

ChTef  ca?p^nters  or  c^penters  "  shall  perform  the  same  duties  in  relation  to 
conXction^storrs  and  spare  articles  as  are,  in  Article  I  2301,  assigned  to  the 
boatswain  in  relation  to  equipment  stores.       (N.  I.  2661-1.) 

"The  chief  sailmaker  or  sailmaker  shall  perform  similar  duties  in  relation 
to  sailmakers'  stores  and  spare  articles  as  are  in  Article  I  2301,  required  of 
the  boatswain,  for  boatswain's  stores."    (N.  I.  2341-1.) 

5/24/17. 


« 


Section  3.— DUTIES  CONTINGENT  ON  PEKSONAL  STATIFS. 

41.  Ordered  to  duty  afloat. — ^A  supply  officer  should  take  with  him  to  his 
new  duty,  or  send  by  official  mail,  all  retained  vouchers  and  papers  pertaining 
to  accounts  not  yet  settled  by  the  auditor,  and  such  of  the  official  books  and 
documents  enumerated  in  paragraph  43  (/)  as  are  in  his  possession. 

If  not  relieving  another  officer,  requisition  for  money  should  be  submitted  to 
the  Paymaster  General. 

42.  Relieving:. — (Ship  fitting  out,  see  par.  71.)  Transfers  from  an  officer 
of  the  Pay  Corps  detached  from  duty  to  his  relief  will  embrace  the  following 
items : 

Money,  see  paragraph  631  (c). 

Provisions,  clothing,  ship's  store  and  maintenance  stores,  see  paragraph  230. 

General  supply  stores,  see  paragraph  304. 

Pay-roll  accounts,  see  paragraph  811. 

Ship's  store  profits,  see  paragraph  474. 

Blank  bills  of  exchange,  see  paragraph  553. 

Deposit  books,  see  paragraph  745. 

"  Whenever  an  officer  in  charge  of  a  department  is  ordered  detached  from  a 
ship  during  a  cruise,  the  commanding  officer  shall  require  the  officer  so  ordered 
to  make  a  thorough  inspection  of  the  material  of  the  department  in  company 
with  his  relief,  and,  upon  the  completion  thereof,  to  submit  jointly  with  his  ^ 
relief  a  report  on  the  condition  of  the  parts  of  the  ship,  machinery,  and  equii»- 
ment  of  the  department,  with  particular  reference  to  any  defects  or  deficiencies 
discovered.  In  the  event  of  any  disagreement  between  the  officers  as  to  the 
conditions  discovered,  the  commanding  officer  shall  take  appropriate  steps  to 
ascertain  the  actual  conditions,  and,  if  necessary,  the  responsibility  therefor. 
He  shall  forward  the  report  to  the  department.  Should  lack  of  time  or  other 
circumstances  prevent  the  two  officers  making  the  inspection  in  company,  the 
incoming  head  of  department  shall  be  required  to  make  the  inspection  and 
report  as  soon  as  possible  after  taking  charge."     (N.  R.  2051.) 

43.  Entering  upon  duty  afloat. — ^A  supply  officer  entering  upon  duty  afloat 
should  promptly  open  the  pay  rolls  and  all  other  accounts,  make  a  careful 
inspection  of  the  condition  of  his  department,  and  carry  out  the  following 
instructions : 

(a)  Plant. — Storerooms,  offices,  safes,  galley,  bakeshop,  etc.,  should  be  thor- 
oughly inspected  and  unsatisfactory  conditions  immediately  taken  up  in  writ- 
ing.   Deficiencies  in  maintenance  equipage  should  be  requsitioned  for. 

(b)  Personnel. — Deficiencies  in  complement  should  be  requested  filled. 

(c)  Money. — If  necessary,  requisition  should  immediately  be  submitted  for 
money.     (See  par.  541.) 

Numerical  check  symbol  should  be  obtained  from  the  Treasurer  of  the  United 
States  (see  par.  618)  and  blank  checks  requisitioned  for  (see  par.  616.) 

Signatures  should  be  furnished  to  the  Treasurer  of  the  United  States  and 
depositaries  in  the  vicinity  if  not  already  on  file  (par.  615.) 

(d)  Stores. — Necessary  provisions,  clothing,  and  general  supply  stores  should 
immediately  be  requisitioned  (par.  171  et  seq.).  Stores  in  bad  condition  or 
obsolete  should  immediately  be  surveyed  (par.  241  et  seq.). 

(e)  Accounts  and  records  of  enlisted  men  should  be  verified. 

5/24/17.  13 


14 


CHAP.   I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 


SEC.   3. — DUTIES  CONTINGENT  ON  PERSONAL  STATUS. 


15 


(/)  Books,  pamphlets,  and  blanks  should  be  inventoried,  and  request  sub- 
mitted for  any  deficiencies  in  the  following  list : 


Name. 


Where  procurable. 


Navy  Relations  and  Naval  Instructiwis 

Navy  Department  general  orders 

Manual  for  Supply  Officers  Afloat 

Standard  Stock  Catalogue 

Navy  Classification  of  Accounts :  •  -.- ALy-- '  l' "i  * 

List  of  Accounting  Numbers  for  Appropriations,  Ships,  and 
Stations  (Bulletin  No.  1). 

Accounting  Bulletins .- - 

Annual  Report  of  Paymaster  General 

Fleet  Regulations 

Ship  Regulations -  - 

Yard  R^ulations  (when  at  a  yard) 

Decisions  of  Comptroller  of  the  Treasury. 

Bureau  of  Supplies  and  Accounts  Memoranda 

Transportation  Instructions 

Schedules  of  contract  rates ^  •  •  •  -. 

Regulations  for  Naval  Auxiliary  Service 

lianu?Hor°lStructi'on  of  Eniis'te'd  Maa'in  Supply  Dep^f  tment 
Duties  Afloat. 

Pav  Tables 

Digest  of  appr opr iat ions 

Army  Distance  Tables 

Quart«rly  provision  contracts 

Coal  contracts -  —  :-•.-, 

Classification  of  Navy  stores  and  material 

Index  to  specifications 

List  of  standard  articles 

Catalogue  of  stationery 

Navy  R^3Ster %•  •  vv-  •  -^v 

List  of  S.  &  A.  Fwms  (Bulletin  No.  2) 

Blank  checks 

Blank  bflls  of  exchange 

Other  necessary  blanks 


Navy  Department. 

Bureau  of  Supplies  and  Accounts. 
Do. 
Do. 
Do. 

Do. 

Do. 
Commander  in  Chief. 
Commanding  officer. 

Bureau  of  Supplies  and  Accounts. 

Do. 
Bureau  of  Navigation. 

Do. 

Do. 

Do.  ^    „,    .  . 

Supply  officer,  navy  yard,  Washing- 
ton, D.  C. 

I>o-  ... 

Bureau  of  Supplies  and  Accounts. 

Appropriate  supply  officer  ashore. 
Bureau  of  Supplies  and  Accoimts. 

Do. 

Do. 

Do. 

Do. 
Bureau  of  Navigation. 
Bureau  of  Supplies  and  Accounts. 
Treasurer  of  the  United  States. 
Navy  Department.  ^    ^    .  , 

Supply  officer,  navy  yard,  Washing- 
ton, D.  C. 


44.  Acting  as  fleet,  squadron,  or  division  Paymaster^"  Officers  will  be 
desi^ated  by  the  Navy  Department,  after  consultation  with  commander  in 
chief,  as    •     ♦    ♦    fleet  paymaster."     (N.  R.  182&-1.)  *     »    ♦    ^,,^^^y 

"  When    not   designated    by    the   department,    the   senior    *    ♦  supply 

♦  ♦    *    officer  in  the  fleet  may  be  detailed  by  commander  in  chief  to  act  as 

•  ♦    ♦    fleet  paymaster    *    ♦    ♦    ."     (N.  R.  1826-2.) 

"No  member  of  the  staff  shall  make  an  official  inspection  o^  examinabon  on 
board  any  ship  other  than  the  one  to  which  he  is  attached,  except  upon  a  written 
^der  from  th^  commander  in  chief,  which  shall  be  presented  to  the  commanding 
nffippr  of  the  ship  about  to  be  inspected  or  examined.  (N.  K.  i»^.) 
®^he  *  *  ?  fl^t  paymaster  ♦  ♦  *  shall  examine  and  pass  upon  all 
requlStions  of  ships  of  the  fleet  for  the  stores  pertaining  to  their  his)  respec- 
tive  departments  that  require  approval  of  the  commander  in  chief.       (N.  I. 

^te* fleet  paymaster  "shall  for^vard  through  the  commander  In  chief  all 
offidal  relSrte;  communications,  and  returns,  whatever  their  destination,  except 
^r^on^ence  with  the  Treasury  Department"  and  his  accounts  and  returns. 

^^'The^fl^if  paymaster  shall,  when  directed,  carefully  examine  into  the  condi- 
tion of  all  storS  and  supplies,  the  accounts  and  money  in  charge  of  any  officer 
S^^he  Pay  Cor%  attach^  to  any  ship  of  the  fleet,  his  method  of  Performftig 
tihnfcal  dutiesfand  generally  satisfy  himself  as  to  the  care,  zeal,  and  atten- 

5/24/17. 


tioi^  shown  by  such  officer.  He  shall  make  a  written  report  of  the  result  in 
detail  to  the  commander  in  chief  and  shall  not  fall  to  state  therein  if  there  Ib 
any  evidence  of  neglect  of  duty  on  the  part  of  such  officer."     (N.  I.  1123-2.) 

"  He  shall,  when  directed,  make  special  examination  Into  the  performance  of 
commissary  duties  by  the  supply  officer  of  any  ship,  the  condition  of  the  gen- 
eral mess  thereof,  and  of  the  storerooms,  galley,  and  bakeshop.  Such  Inspec- 
tion of  storerooms  shall  Include  all  such  rooms  In  charge  of  any  officer  of  the 
Pay  Ck)rps  attached  to  the  ship."    (N.  I.  1123-3.) 

"  Whenever  he  deems  It  Important,  he  shall  make  to  the  commander  In  chief 
any  suggestions  or  reports.  In  writing,  concerning  supplies  for  the, fleet,  or  for 
the  promotion  of  efficiency,  uniformity,  and  economy  among  the  officers  of  the 
Pay  Corps  of  the  fleet  In  the  performance  of  their  official  duties."   (N.  1. 1123-4. ) 

"  He  shall  keep  an  account  of  the  supplies  at  naval  depots  and  other  places  of 
deposit  within  the  limits  of  the  commander  in  chief's  command  and  of  the 
amount  of  provisions  and  clothing  in  the  cruising  ships  of  the  fleet."  (N.  I. 
ll^o — o. ) 

"  Under  the  direction  of  the  commander  in  chief,  he  shall  negotiate  bills  of 
exchange  and  procure  supplies  of  money  for  the  fleet.  He  shall  pav  out  the 
same  only  on  orders  and  requisitions  duly  approved."  (N.  I.  1123-6.)  (See 
also  par,  551  et  seq. ) 

"His  accounts  as  fleet  paymaster  shall  be  kept  separate  from  those  of  the 
flagship.  Money  and  other  supplies  procured  for  the  fleet  shall  not  be  used  for 
the  flagship,  except  upon  approved  requisitions,  in  the  same  manner  as  supplied 
to  other  ships."     (N.  I.  1123-7.) 

"He  shall  make  such  purchases  for  the  fleet  and  under  such  conditions  as 
may  be  prescribed  by  the  commander  in  chief,  subject  to  the  provisions  of  the 
Navy  Regulations  and  Naval  Instructions."  (N.  I.  1123-8.)  (Public  bills  for 
same,  see  par  72.) 

"He  shall,  in  conjunction  with  the  officers  of  the  personal  staff  specially 
designated  to  supervise  such  material,  keep  careful  account  of  the  stores  in  the 
hands  of  the  supply  officers  of  the  ships  of  the  fleet,  and  of  requisitions  therefor 
and  surveys  thereon."    (N.  I.  1123-9.) 

"  He  shall  give  careful  attention  to  the  supplies  and  other  material  for  the 
use  of  the  fleet  which  are  carried  aboard  the  supply  ships  attached  thereto, 
and  shall  advise  the  commander  in  chief  as  to  the  reception,  preservation,  and 
Issue  thereof,  and  of  requisitions  therefor  and  surveys  thereon ;  and  in  so  doing 
he  shall  act  in  conjunction  with  the  officers  of  the  personal  staff  speciallv  des- 
ignated to  supervise  the  material  in  question."    (N.  I.  1123-10.) 

45.  Inspecting  or  being  inspected.— (See  also  par.  44.)  "An  inspection  of 
the  accounts  of  supply  officers  of  ships  shall  be  made  quarterly.  In  every  case 
check  books  shall  be  examined  and  the  cash  balance  on  hand  verified.  In  ships 
attached  to  a  fleet  or  squadron,  the  inspection  shall  be  made  by  the  senior  officer 
of  the  Pay  Corps  of  the  fleet  or  squadron  at  such  times  during  the  quarter  as 
the  commander  In  chief  or  squadron  or  division  commander  may  direct,  or  by 
the  general  inspector  of  the  Pay  Corps  in  home  ports,  when  directed.  When  a 
ship  is  separated  from  the  commander  in  chief  or  squadron  or  division  com- 
mander for  more  than  one  quarter,  the  cash  balance  on  hand  shall  be  verified 
by  a  board  of  two  officers  in  the  presence  of  the  commanding  officer.  The  in- 
spection of  the  accounts  of  the  senior  officer  of  the  Pay  (Dorps  shall  be  made, 
when  practicable,  by  such  other  officers  of  the  Pay  Corps  of  the  fleet  or  squadron 
as  the  commander  in  chief  or  squadron  or  division  commander  may  designate; 
or  when  no  other  officer  of  the  Pay  Corps  is  available  for  such  duty,  the  cash 
balance  on  hand  shall  be  verified  as  prescribed  for  a  ship  separated  from  the 
commander  in  chief."    (N.  I.  4861-2.) 

"  The  reports  of  Inspection  shall  show  the  balances*  on  hand  appearing  on  the 
last  quarterly  account  current  that  has  been  forwarded  to  the  department ;  the 
receipts  from  all  sources  and  the  expenditures,  as  substantiated  by  vouchers, 
from  the  date  on  which  the  balances  were  taken  to  the  date  of  inspection    in- 

5/24/17. 

73416°— 18 2 


16 


CHAP.   I. — THE  SUPPLY  OFFICEB  OF  A  SHIP. 


elusive-  the  cash  on  hand,  as  shown  by  actual  count;  and  the  balances  on 
dewlit*  The  report  shall  be  presented  on  the  general  inspector's  report  of  in- 
^on  or  on  Te  quarterly  account  current  and  promptly  forwarded  to  the 

^'^%T^s^.i^tinl  ^^^^^^  in  the  performance  of,any  official  duty  con- 

ni^ctPd  therewith  shall  report  to  the  commanding  officer.       (N.  K.  l&i^:.) 
"^Smmanding  anS  ot^  officers  shall  afford  facilities  ^ o^^/ ^e/^^?,  «P^^,; 
fied  in  article  I  4861  to  inspect  the  accounts  of  officers  of  the  Pay  Corps. 

^^♦' Postaf  and  money-order  funds  shall  be  kept  [by  the  Navy  Mail  Clerk]  sepa- 
r«tP  from  Mid  indeii^^  of  each  other.  The  records  of  each  shall  be  regularly 
ms^tJd  S?  the  Xply  officer  each  month  immediately  after  pay  day  and  at 
ea^o^e  betw^r?hese  regular  monthly  inspections,  on  an  irregular  or  'sur- 
pTill'Ta'teTelSspection  t^  include  a  veriflcaUon  of  the  cas^^^^^^^  and  a 

-?^vi%^essrjft^t!r;^^^^^^^^^ 

to  date  of  reDort,  is  to  be  forwarded  through  the  <»mmandins  »•«««'  t"**^ 
^toaster.  N^^'Yorfe.  N.  Y.  on  Forjn  No  3271.  furnished  by  the  Post  Office 

.  "X^'v^r  s^lnLt  ?r  ^•es'^?-^-^■hSr  a  conunanding  officer,  com- 

»Sr3r  rraiS  ^^  ^ti^e  tranW«^f  x 

»n^,mSfSorS  in  change  of  roS  officer;  shali  take  such  steps  in  re^rd  to 
**?  P^^"^-,  of^^Toffiir  as  may  b^   hen  or  later  ordered  to  take  charge 

VJrLTJr  [hll^me  «)nditlons  as  stated  above,  cause  a  second  inventory  of  the 
and  unuer  »e  -wiiine  nrovisions,  and  small  stores  to  be  taken,  and  the  officer 
money,  Papere.  c'0W'n&  P™^^™^^^^  ,    f^r  the  money  and  stores  then  on 

;;!^d'l  ttus  Jscttai^ed     tJI  Kr  m  and  the  person  appointed  to 

Se^  shaTI.^  •-.S'Sfhe"aSivrck^s1hrseX":fflcKs^^^^^^^  it  in.- 
prlSbTto  Mvf  a^npf  r^a^^^^^^  burnish  the  officers 

~S<iY"S^  :i*:^^r:rSr  duTaC  temiSar^y  IZelLu  is  sat,sfle<,  with 
the'va^rsX^^Tnditu^so^^^^^^^ 

and  to  the  Navy  r^partment       (N.  B.  1^^^^  ,„„  „,  arrest  is  taken  per- 

••  Before  an  offl^f  «f  *«  Station  ^f  whlcli  he  has  been  attached  he  shall  be 

manently  from  t^^e  f  ^  P  "^^^^ch  to  close  his  books  and  complete  his  vouchers ; 

aUowed  a  -^f  «»»^'«Xrs  n^^ry  to  tte  S^^       settlement  of  his  accounts 

'^^\^^7J1Z  Km '^'I'g^n  ap,.inted  to  take  charge  of.  or  to  re- 
lieve  him  from  his  duties."     (N.  R.  1420-5.) 

6/24/17. 


SEC.   3. — DUTIES  CONTINGENT  ON  PEBSONAL  STATUS. 

47.  Death,  disability,  or  unauthorized  absence. — "  In  case  of  the  death, 
nnauthorized  absence,  mental  or  physical  incapacity  as  determined  by  compe- 
tent medical  authority,  of  any  officer  of  the  Pay  Corps  on  duty,  or  if  necessary 
to  relieve  him  from  duty  for  any  other  cause,  the  commanding  officer  of  the 
8hip  or  station  shall  immediately  take  possession  of  the  safe  and  of  the  keys  of 
the  storerooms  of  such  officer,  and  report  all  the  facts  in  the  case  to  the  senior 
officer  present.  The  latter  shall,  without  delay,  direct  a  board  of  officers  to  take 
an  inventory  of  the  papers,  money,  and  stores  then  on  hand ;  and  shall  appoint  a 
suitable  person  to  take  charge  of  the  same,  and  to  perform  the  duties  of  such 
officer  of  the  Pay  Corps  until  otherwise  directed  by  competent  authority.  (Art. 
R.  1420.)"     (N.  R.  3006-1.)     (See  par.  46,  Suspension  or  arrest.) 

"  The  senior  officer  present  shall  also  appoint  another  suitable  person  to  com- 
plete the  vouchers,  transfer  the  accounts,  close  up  the  books,  and  to  have  the 
custody  of  the  same  and  of  all  papers  necessary  to  the  complete  settlement  of 
the  account  of  such  officer  of  the  Pay  Corps,  and  to  be  responsible  for  their 
proper  transmission  to  the  department."     (N.  R.  3006-2.) 

*'  Both  the  above-named  appointees  shall  be  present  when  the  above  inven- 
tories are  taken,  and  shall  be  furnished  with  copies  thereof ;  which  copies,  duly 
certified,  shall  be  considered  satisfactory  vouchers  for  the  money  and  stores 
thus  ascertained  to  be  on  hand."     (N.  R.  3006-3.) 

"  If  an  officer  of  the  Pay  Corps  unable  to  settle  his  accounts  shall,  while  of 
sound  mind,  have  nominated  in  writing  the  person  to  be  selected  to  have  cus- 
tody of  the  books,  vouchers,  and  other  papers,  and  to  complete  accounts  as 
above  mentioned,  the  senior  officer  present  shall,  unless  manifestly  contrary  to 
the  public  interest,  conform  to  such  nomination,  and  shall  inform  the  depart- 
ment without  delay  of  his  entire  action  in  the  matter ;  but  nothing  in  this  para- 
graph shall  apply  to  an  officer  of  the  Pay  Corps  relieved  from  duty  for  misot)n- 
duct."     (N.  R.  3006-4.) 

"  When  the  office  of  paymaster  or  assistant  paymaster  becomes  vacant,  by 
death  or  otherwise,  in  ships  at  sea,  or  on  foreign  stations,  or  on  the  Pacific 
coast  of  the  United  States,  the  senior  officer  present  may  make  an  acting  ap- 
pointment of  any  fit  person,  who  shall  perform  the  duties  thereof  until  another 
paymaster  or  assistant  paymaster  shall  report  for  duty.  (Sec.  1381,  R.  S.,  and 
Art.  R.  4403.)"     (N.  R.  3007.) 

"Any  person  performing  the  duties  of  paymaster  or  assistant  paymaster  in  a 
ship  at  sea  by  appointment  of  the  senior  officer  present  in  case  of  vacancy  of 
such  office,  as  provided  in  Article  R  3007,  shall  be  entitled  to  receive  the  pay 
of  such  grade  while  so  acting.     (See  1564,  R.  S.)"     (N.  R.  4403.) 

48.  Death,  resignation,  or  removal — Outstanding  checks. —  (See  purs.  024 
and  629.) 

49.  Detachment  from  cruising  ship. —  (Transfers,  see  par.  42;  Returns,  :«ee 
par.  957;  Ship  going  out  of  commission,  see  par.  81.) 

50.  Personal  accounts  on  detachment. — "When  an  officer  of  the  Pay  Corps 
is  detached  from  duty  involving  accounts  with  the  Treasury  Department,  and 
is  ordered  to  his  home  in  the  United  States,  and  directeil  to  settle  accounts,  his 
personal  account  shall  be  forwarded  to  the  Auditor  for  the  Navy  Departnient 
with  his  final  returns,  and  shall  not  again  be  taken  up,  either  by  himself  or 
another  officer  of  the  Pay  Corps,  except  nn<ler  authorization  from  the  auditor." 
(N.  R.  4419-1.) 

"  When  an  officer  of  the  Pay  Corps  is  detached  from  duty  involving  accounts 
with  the  Treasury  Department  and  is  at  once  ordered  to  similar  or  other  duty, 
his  personal  account  may  be  taken  up  by  himself  or  another  officer  of  the  Pay 
Corps  upon  presentation  of  certificate  to  the  fact  that  all  public  funds  have 
been  properly  deposited  or  transferred;  this  certificate  shall  accompany  the 
returns  to  the  auditor."     (N.  R.  4419-2.) 

5/24/17. 


18  CHAP.  I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 

:2oS:[of  an  officer  o'the^^ay  Corps  is  unnece^ry         N^B^  toJ'^tUeat 

,nrt  tSp  s^mnlv  offl^r  and  Uderk  should  be  required  to  show  that  they  were 
l^tl.^!;;  rn^r^tml.^  accounts  «  t^ 

S^s'XtlhrdrmldfhX  sulSni«rm  t^eUm  oAn  indorsement 

""A^lnnrteTentarv  account  current  and  schedule  of  disbursements  must  be  ren- 
de^ed  t?^co"e"the%TsJ^sUion  of  funds  retained  for  expenses  of  self  and  clerk. 

^^n^SScef  o^Slef^-\o  his  home  to  settle  accosts  whi.e^engaged^s^^^^^ 

*"iS"offl"clr*unde  o^XVsto  se*tt  e^acc^untf wh^s  J^rS  toUect  the  place 
f<,;^?he  i^rformanc^  of  such  duty  does  not.  by  virtue  of  being  given  the  choice 
S  such'ltla^™^  hU  right  to 'commutation  of  quarters.     (Comp.  Dec.  June. 

^Th^ict  that  an  officer  voluntarily  settled  accounts  while  en  route  from  one 
station  ?o  another  does  not  entitle  him  to  commutation  of  quarters  while  thus 

'Vn  officer*  whTset"?^  account's  aWace  other  than  the  one  designat^  in  his 
orders  To^s  thereby  his  right  to  commutation  of  quarters.     (Comp.  Dec.  Sept. 

^\nffiler  is  entitletl  to  commutation  of  quarters  while  settling  accounts  with 
th^Nav*  department  although  his  ?,<^»"t^"h  t^'<^''S^  Department  had 
\u^n  trnnsiiiitted  to  the  auditor.     (Comp.  Dec.  Nov.  dU,  IVWb.) 
^n  XTi   iTei  Utled  to  commutation  of  quarters  while  settling  accounts 
even  tCgh  he  irJu  sick  leave,  if  he  performs  that  duty  in  obedience  to  specihc 

""'^^^mJmZ'^  on  the  roll  at  the  following  rates: 

1>a^Sei  w^?h  ra?r^^^^  ^72  per  month;  rank  of  lieutenant  com- 

TaLe^'leo^r  month;  rank  of  lieutenant.  $48  per  month;  rank  of  lieutenant 
^junior  ci-JkI^,  $36  per  month ;  rank  of  ensign.  $24  per  month. 

6/24/17. 


Section  4— DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 

71.  Fitting  out.— "  Upon  joining  a  ship  fitting  out,  the  officer  of  the  Pay 
Corps  shall  carefully  examine  the  pay  office,  storerooms,  and  other  spaces 
allotted  for  the  stowage  of  provisions  and  supplies  in  his  charge,  and  shall 
report  in  writing  to  the  commanding  officer  their  capacity  and  any  defects  or 
deficiencies  in  their  arrangement."     (N.  I.  2202.) 

"After  going  into  commission,  and  as  soon  as  practicable  after  the  receipt 
of  the  crew  on  board,  the  commanding  officer  shall  take  the  necessjiry  steps 
to  verify  the  service  records  and  descriptive  lists  of  the  crew.  The  executive 
officer,  with  the  medical  and  supply  officers,  shall  constitute  a  board  for  that 
purpose;  the  board  shall  correct  all  errors  found  in  the  description  of  the 
men,  also  errors  in  dates  and  spelling,  and  shall  note  those  who  appear  physi- 
cally defective;  a  list  of  these  corrections  shall  be  submitted  to  the  command- 
ing officer  for  his  approval.  Copies  of  the  corrections  made  shall  be  transmitted 
by  the  commanding  officer  to  the  Bureau  of  Navigation.  The  same  precautions 
shall  be  observed  whenever  men  are  received  on  board."     (N.  I.  1303.) 

"  Before  leaving  the  navy  yard  the  commanding  officer  shall  require  the 
supply  officer  to  report  to  him  in  writing  if  all  the  stores  as  laid  down  in  the 
aHowance  books  have  been  received,  and  what  defects  or  deficiencies,  if  any, 
exist  in  the  material  or  personnel  under  his  immediate  supervision.  He  shall 
then  report  to  the  Navy  Department  (Division  of  Material)  the  condition  of 
the  ship,  her  outfit,  and  equipment."     (N.  I.  1304-4.) 

Provisions  may  be  put  aboard  a  ship  fitting  out  before  the  supply  officer 
reports,  as  provided  in  paragraph  333. 

"  Clothing  and  small  stores  shall  not  be  put  on  board  before  the  supply  officer 
reports  for  duty."     (N.  I.  4408.) 

72.  In  the  fleet. — "  When  purchases  have  been  made  by  the  fleet,  squadron, 
or  division  paymaster,  the  dealers'  bills,  after  certification  by  the  fleet,  squad- 
ron, or  division  paymaster  as  to  their  correctness,  shall  be  forwarded  to  the 
vessel  concerned  for  preparation  of  the  public  bills  by  the  supply  officer  thereof. 
When  the  public  bills  have  been  properly  certified  as  to  receipt  and  inspection, 
they  shall  be  forwarded  to  the  flagship  for  payment.  Such  bills  shall  not  be 
approved  by  the  commanding  officer  of  the  vessel  concerned."     (N.  I.  4483-5.) 

Procurement  of  funds,  see  paragraph  541;  Bills  of  Exchange,  see  paragraph 
651  et  seq. 

73.  Flagship. —  (See  par.  44.) 

74.  Tender  to  torpedo  or  submarine  flotilla. —  (See  also  par.  82;  Requisi- 
tions, see  par.  184h;  Forty-five  days  for  general  supply  returns,  see  pars. 
321-1,  322-1;  Ship's  store  profits,  see  par.  473.) 

"The  tenders  shall  be  the  bases  of  the  fiotlllas  and  divisions,  all  accounts, 
except  as  provided  In  Article  1-4424  (15),  as  well  as  stores,  provisions,  and 
spare  parts,  being  kept  on  board  the  tenders.  The  supply  officers  of  the  tenders 
shall  also  be  the  supply  officers  of  the  torpedo  vessels  or  submarines  which 
those  ships  serve."     (N.  R.  230-5.) 

"A  general  supply  system  similar  to  that  prescribed  In  Article  1-4423  for 
vessels  carrying  officers  of  the  Pay  Corps  shall  be  operated,  as  prescribed  in 
this  article,  for  torpedo  craft  and  submarines."  (N.  I.  4424-1.)  (See  also 
G.  O.  322.) 

6/24/17.  ID 


20 


CHAP.   I. THE   SUPPLY   OFFICER  OF   A  SHIP. 


"  In  place  of  an  allowance  of  supplies  by  items,  quarterly  money  allotments 
will  be  prescribed  for  torpedo  craft  and  submarines,  against  which  the  supply 
officer  of  the  tender  or  stationary  base  shall  charge  the  value  of  all  supplies 
as  drawn.  A  statement  of  these  money  allotments  for  the  several  vessels  of 
the  Navy  will  be  published  from  time  to  time  in  Navy  Department  General 
Orders."     (N.  I.  4424-2.)  ^     ,         ^  ^  i  k  . 

"  These  allotments  are  exclusive  of  expenditure  for  fuel,  water,  and  lubri- 
cating oil,  which  may  be  used  as  required,  and  also  of  ammunition,  batttery, 
and  torpedo  supplies,  and  explosives,  which  are  covered  by  a  standard  allow- 
ance."    (N.  I.  4424-6.) 

"  Vessels  not  in  full  commission  or  reserve  during  the  full  period  of  allow- 
ance will  be  entitled  only  to  a  pro  rata  of  the  above  allotment,  corresponding 
to  the  time  in  commission  or  in  reserve."     (N.  I.  4424-4.) 

"  The  allotments  are  not  cumulative,  and  any  undrawn  balance  remaining  m 
one  allowance  period  shall  not  be  added  to  the  allotment  for  the  succeeding 
quarter."     (N.  I.  4424-5.) 

"  The  items  and  quantities  of  supplies  shown  on  the  type  allowance  lists  as 
furnished  to  torpetlo  vessels  are  intended  to  be  used  in  conjunction  with  the 
money  allotments  as  a  guide  for  supply  officers  in  assembling  the  stores  on  board 
the  tender  or  at  the  stationary  base,  and  for  commanding  officers  as  indicating 
the  supplies  so  carried  and  the  approximately  proper  consumption  of  each  item 
for  the  given  period."     (N.  I.  4424-6.) 

"A  six  months'  supply  of  such  supplies,  based  upon  the  quantities  stated  m 
the  type  allowance  lists,  shall  be  considered  an  approximately  correct  quantity 
to  be  carried  by  the  tender  or  at  the  stationary  base."     (N.  I.  4424-7.) 

•'  Stores  shall  be  carried  on  board  the  tender  or  at  the  stationary  base  for 
general  issue  to  vessels  on  stub  requisitions.  Such  stores  will  be  requisitioned 
by,  invoiced  to  and  accounted  for  by  the  supply  officer  under  Naval  Supply 
Account,  Title  X  (general  equipage  and  consumable  supplies),  and  the  Ord- 
nance Account  (s.  o.).  Title  X  (technical  ordnance  equipage  and  consumable 
supplies)."     (N.  I.  4424-8a.) 

"  Requisitions  for  supplies  not  appearing  on  allowance  books  of  any  depart- 
ment on  board  are  in  excess,  shall  be  so  designated  and  must  bear  an  explana- 
tion as  to  the  necessity  for  submitting  them."     (N.  I.  4424-8b.) 

"The  approval  of  an  in  excess  requisition  does  not  increase  the  allotment. 
Supplies  procured  on  such  authority  shall  on  issue  be  charged  to  the  regular 
ullotment  unless  a  request  for  an  increase  in  allotment,  as  provided  in  para- 
graph 12,  has  been  submitted  and  approved."     (N.  I.  4424-8c.) 

"  When  the  issue  of  supplies  carried  on  the  allowance  books  would  involve 
an  overexpenditure  of  the  allotment,  they  shall  not  be  covered  by  in  excess 
requisition,  the  use  of  which  is  restricted  to  articles  not  carried  on  the  allow- 
ance lists,  but  by  request  for  increased  allotment,  as  prescribed  in  paragraph 

12."     (N.  I.  4424-^.) 

"Ammunition,  ammunition  details  and  ammunition  containers  delivered  to 
the  tender  shall  be  invoiced  to  the  gunnery  officer  under  the  Title  X  ordnance 
account  (g.  o.) ;  if  delivered  directly  to  vessels  of  the  flotilla  they  shall  be  In- 
voiced by  supply  officers  ashore  to  commanding  officers  as  a  direct  charge  to 
Title  C  All  other  consumable  supplies  shall  pass  through  the  Title  X  books 
of  the  tender  and  when  issued  shall  be  charged  by  the  supply  officer  to  Title  C 
under  the  appropriation  concerned,  and,  unless  not  so  chargeable,  against  the 
allotment  of  the  ship's  department.  No  accounting  for  the  supplies  will  be  re- 
QUired  aboard  the  vessels  to  which  issued,  except  as  provided  in  Article  I  4424 
(13)."     (N.  I.  4424-8e.) 

"The  vessels  shall  carry  only  sufficient  stores  for  their  immediate  needs, 
the  number  of  days  being  determined  by  the  flotilla  commander,  15  days  being 
considered  sufficient  for  ordinary  duty."     (N.  I.  4424-8f.) 

5/24/17. 


SEC.  4. — DUTIES  CONTINGENT  ON   STATUS  OF  VESSEL. 


21 


"  If  toward  the  close  of  a  quarter,  when  only  a  small  balance  under  the  cur- 
rent quarterly  allotment  may  be  available,  a  vessel  is  required  to  proceed  on 
an  extended  trip  and  will  be  away  from  tender,  yard,  or  other  source  of  sup- 
ply, necessary  stores  may  be  taken  on  board.  In  this  event,  the  current 
quarter  will  be  charged  with  the  full  amount  available,  and  the  succeeding 
quarter  obligated  for  the  value  of  the  additional  stores  received.  Special  ref- 
erence to  cases  of  this  character  will  be  made  on  reports  of  expenditures  of 
the  vessel  for  the  quarters  concerned,  showing  the  amount  of  the  allotment  for 
the  succeeding  quarter  to  be  obligated.  The  reports  will  indicate  the  necessity 
for  such  action."     (N.  I.  4424-8g.) 

"  Supplies  in  excess  of  those  called  for  by  the  allowance  books  of  the  flotilla 
may  be  carried  on  board  the  tender  or  at  the  base,  at  the  discretion  of  the 
flotilla  commander."     (N.  I.  4424-9.) 

"  When  at  the  base  or  in  the  presence  of  the  tender  supplies  for  torpedo  ves- 
sels shall  be  drawn  from  such  base  or  tender  only,  unless  when  at  a  navy  yard 
in  the  presence  of  the  tender  the  flotilla  commander  considers  it  advisable  to 
allow  supplies  to  be  procured  from  the  supply  officer  of  the  yard.  In  such  cases, 
and  in  emergencies  when  the  boat  is  absent  from  the  tender  or  base,  supplies 
may  be  drawn  from  a  yard  or  vessel  on  requisitions  approved  by  the  senior  officer 
present,  the  necessity  for  such  requisitions  being  explained  thereon  and  the  ten- 
der or  base  to  which  the  supplies  are  to  be  invoiced  being  indicated.  Whenever 
issues  of  consumable  supplies  are  thus  made  (other  than  of  ammunition,  ammu- 
nition containers  and  ammunition  details)  by  other  than  the  supply  officer  of  the 
tender  or  base,  the  issuing  officer,  whether  ashore  or  afloat,  shall  obtain  memo- 
randa receipts  from  the  commanding  officer  and  invoice  the  supplies  direct  to 
the  supply  officer  of  the  tender  or  base,  as  may  be  appropriate,  accompanying 
the  invoice  by  the  memorandum  receipt  of  the  commanding  officer.  Copy 
of  the  invoice  shall  be  immediately  forwarded  to  the  commanding  officer  of 
the  vessel  receiving  the  supplies.  The  supply  officer  of  the  tender  or  base 
will  treat  such  invoices  in  exactly  the  same  manner  as  for  supplies  drawn  by 
him  and  issued  to  torpedo  vessels  except  that  it  will  be  unnecessary  to  take  up 
such  items  on  his  stock  cards  or  stock  ledger.  Care  shall  hi  taken  to  make 
appropriate  charges  against  the  allotments  concerned."     (N.  I.  4424-10.) 

"  In  cases  where  supplies  are  transferred  to  other  vessels  from  torpedo  vessels 
upon  which  the  money  allotment  system  is  in  operation,  a  copy  of  the  receipt 
obtained  shall  be  forwarded  to  the  supply  officer,  who  will  treat  It  as  a  returned 
material  stub,  taking  the  values  up  in  the  proper  stores  account  as  a  credit  to 
the  proper  allotment  and  will  charge  the  proper  allotment  of  the  vessel  to 
which  the  stores  were  transferred  or,  if  the  vessel  is  not  in  the  flotilla,  invoices 
will  be  prepared  accordingly."     (N.  I.  4424-11.) 

"  When  the  limit  of  an  allotment  has  been  reached,  the  commanding  officer 
may  apply  to  the  bureau  concerned  for  a  special  increase  to  cover  needs  for 
the  remainder  of  the  quarter.  No  vessel  shall  be  permitted  to  exceed  her  quar^ 
terly  money  allotment  under  any  circumstances  while  communication  with  the 
hureaus  concerned  is  possible.  In  making  request  for  an  additional  allotment, 
the  vessel  will  either  furnish  a  list  of  the  articles  desired  or  give  sufficient  rea- 
son for  making  such  request."     (N.  I.  4424-12.) 

"At  the  expiration  of  each  quarter  a  priced  returned  material  stub  marked 
*  Memorandum'  shall  be  negotiated  by  each  commanding  officer  concerned, 
enumerating  by  items  and  classes  the  supplies  remaining  on  hand  which  have 
been  charged  to  the  Title  C  allotment.  This  stub  shall  operate  to  reduce  the 
issues  for  the  quarter  concerned  and  its  value  shall  be  included  in  the  class 
balances  in  store  as  of  the  last  day  of  the  quarter,  though  not  to  be  taken  up 
by  items  on  the  stock  ledger.  A  corresponding  issue  and  charge  shall  simul- 
taneously be  made  as  of  the  succeeding  quarter.  This  transaction  will  be  on 
paper  only  and  no  supplies  actunlly  returned  to  store  will  be  listed  on  the 
memorandum  stub.**     (N.  I.  4424-13.) 

5/24/17. 


22 


CHAP.  I. — THE  SUPPLY  OPFICEB  OP  A  SHIP. 


SEC.  4. — DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 


23 


"  Equipage  and  supplies  are  intended  for  the  use  of  the  torpedo  vessel,  as 
required,  and  not  for  any  one  department  on  board."     (N.  I.  4424-14.) 

"Equipage  on  board  torpedo  craft  shall  be  requisitioned  by,  invoiced  to, 
and  accounted  for  by  heads  of  departments  under  Title  B,  a  separate  balance 
sheet  being  rendered  for  each  of  the  five  departments.  Equipage  on  board 
submarines  shall  be  requisitioned  by,  invoiced  to,  and  accounted  for  by  the 
supply  officer  of  the  tender  or  base  in  the  same  manner  prescribed  for  ships 
operating  directly  under  the  general  supply  system  (arts.  I  4423  (13),  (14), 
(15).  and  (16),  4853  and  4854)."     (N.  I.  4424-15.)      (See  par.  184h.) 

"  Torpedo  vessels  whose  books  are  not  kept  at  a  base  or  on  board  a  tender 
shall  account  for  stores  as  prescribed  in  Article  I,  4851-(1)."     (N.  I.  4424-16.) 

(See  par.  82.)  ,  ,    „  ^        _  _    . 

"  Commanding  officers  of  flotillas  and  divisions  shall  report  on  January  first 

and  July  first  of  each  year,  whether  changes  in  the  allowance  or  equipage  or  the 

allotment  for  supplies  for  the  vessels  under  their  command  are  necessary  or 

desirable."     (N.  I.  4424-17.)  .  ..,    xr         •    ^  .    i    i  .    «o..^ 

75  Supply  ship.—"  When  a  supply  steamer  of  the  Navy  is  detailed  to  carry 
freight  in  quantity  the  public  freight  of  the  ship  shall  be  supplied  through  the 
supply  officer  of  the  yard  where  the  ship  is  being  loaded.'  Stores  that  are  to  go 
by  a  supply  steamer,  and  which  are  not  prepared  and  invoiced  by  the  supply 
officer  shall  be  delivered  to  him  with  the  proper  Invoices  by  the  shippers. 
Stores  belonging  to  the  Medical  Department  and  to  the  Marine  Corps  shall  be 
delivered  in  care  of  the  supply  officer  and  the  invoices  therefor  transmitted 
through  him."     (N.  I.  4624-1.)  .      .v     .-      .- 

"The  supply  officer  of  the  supply  steamer  shall,  under  the  direction  of  the 
commanding  officer,  be  charged  with  the  details  of  stowage  and  general  super- 
vision of  cargo.  He  shall  notify  the  supply  officer,  through  the  proper  channels, 
when  the  vessel  is  ready  to  take  freight  and  specify  the  order  in  which  it  is  to 
be  stowed."-   (N.  I.  4624-2.) 

"  Supply  officers  of  supply  steamers  shall  receipt,  subject  to  verification,  for 
the  contents  of  all  packages  as  shown  by  the  invoices.  Discrepancies  found 
when  the  packages  are  finally  opened  shall  be  subject  to  an  investigation  by  a 
duly  appointed  board  [of  survey,  see  par.  241  et  seq.],  as  provided  by  Article  I 
4626,  and  the  consignee  shall  adjust  his  books  accordingly."     (N.  I.  4624-3.) 

"  The  officer  receiving  stores  by  shipment  shall  indorse  such  receipt  upon  the 
bills  of  lading,  stating  over  his  signature  the  condition  of  the  supplies,  and  sur- 
render the  original  to  the  carrier  from  whom  he  receives  the  go*ds,  which  bill 
shall  be  received  as  evidence  of  delivery.  In  the  event  of  there  being  any  loss 
or  damage,  the  indorsement  must  fully  show  the  character  and  amount  of  such 
loss  or  damage,  in  order  that  proper  deductions  may  be  made  by  the  officer  certi- 
fying the  bill  for  freight.  An  accomplished  memorandum  copy  of  the  bill  of 
lading  shall  be  returned  to  the  supply  officer  who  shipped  the  supplies."     (N.  I. 

4624—3  ) 

76.  Sailing  from  port.— Before  sailing,  the  supply  officer  should  inform  him- 
self as  to  the  condition  of  the  market  and  exchange  in  the  port  or  ports  next  to 
be  visited,  and  in  carrying  money  and  stores  should  be  governed  accordingly. 

Deposit  of  funds  when  destined  for  a  foreign  port.     (See  par.  632.) 

77.  Arrival  in  port. — Before  arrival  in  port  requisitions  will  be  submitted 
by  the  supply  officer  as  provided  in  paragraph  294 ;  prior  to  arrival  at  a  n^yy 
yard  material  requiring  survey  will  be  assembled  as  provided  in  paragraph 

242-1. 

"Under  the  direction  of  the  commanding  officer  the  supply  officer  shall,  on 
arrival  in  a  port  where  supplies  are  to  be  purchased  or  bills  of  exchange  nego- 
tiated, obtain  by  personal  inquiry  on  shore,  full  and  complete  information  as  to 
the  current  rate  of  exchange,  the  quality  and  price  of  naval  supplies,  the  names 
of  persons  and  firms  regularly  dealing  therein,  and^the  commercial  standing  of 
such  dealers.    He  shall  also  visit  and  obtain  from  the  resident  consul  or  oona- 

5/24/17. 


mercial  or  consular  agent  of  the  United  States  if  there  be  one,  the  above 
required  information.  These  requirements  will  be  modified  accordingly  when 
the  above-mentioned  duties  are  performed  by  the  fleet  or  division  paymaster.*' 
(N.  L  2221.) 

78.  Loss  or  capture. — "  In  case  of  the  loss  of  the  ship,  her  commanding  offi- 
cer shall  remain  by  her  with  officers  and  crew  as  long  as  necessary  and  save  as 
much  Government  property  as  possible.  Every  reasonable  effort  shall  be  made 
to  save  the  log  book,  muster  roll,  accounts  of  officers  and  crew,  and  other  valu- 
able papers."     (N.  R.  2042-1.) 

"  In  the  event  of  the  loss  of  accounts  occurring  from  the  loss  or  capture  of  a 
ship  of  the  Navy,  the  supply  officer,  on  receiving  a  written  order  from  the  com- 
manding officer,  shall  open  other  accounts  with  the  survivors,  from  the  date  of 
the  disaster,  giving  to  each  person  the  rating  he  held  at  the  time  the  accounts 
were  lost ;  and  the  accounts  so  made  out  shall  accompany  the  survivors  on  their 
transfer  to  a  ship  or  station,  the  supply  officer  of  which  is  to  govern  himself  by 
these  accounts  in  making  payments  or  issues  until  he  receives  further  instruc- 
tions from  the  Navy  Department  or  the  Auditor  for  the  Navy  Department.** 
(N.  L  4924.) 

Relief  for  loss  of  money  and  stores,  see  paragraph  651-b. 

79.  Fire  or  shipwreck. — '.'  In  case  of  fire  or  shipwreck,  it  shall  be  the  special 
duty  of  every  officer  of  the  Pay  Corps  to  secure  and  preserve  the  accounts  of 
officers  and  men,  the  public  money,  and  such  other  public  papers  and  property. 
In  the  order  of  their  value,  as  circumstances  permit."     (N.  R.  3004-1.) 

80.  In  reserve. — "  Each  vessel  shall  be  kept,  as  far  as  practicable,  ready  for 
gel^ral  service  within  four  days'  notice,  or  as  soon  as  the  necessary  i>ei*sonnel 
can  be  placed  on  board."     (N.  I.  530-2.) 

"-^11  nonperishable  stores,  under  whatever  title,  shall  be  kept  on  board  in  the 
same  manner  as  on  board  ships  in  full  commission,  and  arrangements  shall  be 
made  by  the  commanders  of  the  reserve  forces,  and  by  commanding  officers,  by 
which  perishable  stores  can  he  supplied  within  four  days  from  the  time  the  ship 
is  ordered  into  full  commission."     (N.  I.  531-1.) 

"A  regular  quarterly  money  allowance  of  one-half  that  for  cori*esix>iuling 
types  of  ships  in  active  service  will  be  established  until  experience  shows  the 
necessity  for  a  change  in  this  amount."     (N.  I.  531-2.) 

Allotments  for  athletic  outfits,  see  paragraph  305 ;  for  crew  mess  outfits  and 
galley  utensils,  see  paragraph  305. 

"  The  ships  in  reserve  shall  habitually  have  on  board  seventy-five  per  cent  of 
their  full  fuel  allowance.  The  same  practice  shall  be  followed  as  to  lubricating 
oils.  When  nonperishable  stores  of  any  kind  fall  below  fifty  per  cent  of  the  full 
allowance  the  deficiencies  shall  be  made  good  in  accordance  with  the  foregoing 
paragraphs."     (N.  I.  531-4.) 

"  Extra  compensation  to  special  details  on  reserve  ships  will  be  allowed  ** 
(N.  I.  531-6.) 

81.  Going  out  of  commission. — (Returns,  see  par.  954;  turning  in  stores, 
see  par.  234.)  "When  a  ship  goes  out  of  commission,  all  equipage  and  supplies 
shall  be  turned  in  and  invoiced  to  the  supply  officer."     (N.  I.  4608-12.) 

"  On  the  expiration  of  a  cruise  supply  officers  shall  take  care  that  all  provi 
sions  and  clothing  and  small  stores  in  their  charge  are  carefully  packed  before 
they  are  transferred  to  the  supply  officer  at  the  navy  yard,  and  that  the 
contents  of  each  package  are  distinctly  marked  thereon."     (N.  I.  4418.) 

Inventory  of  mess  outfits,  see  paragraph  305. 

Disposition  of  ship's  store  supplies,  see  paragraph  468. 

Disposition  of  crew  property,  see  paragraph  152-1. 

Disposition  of  ship's  allowance  lists,  see  paragraph  292. 

Disposition  of  blank  deposit  books,  see  paragraph  745. 

List  of  articles  of  athletic  outfit  transferred,  see  paragraph  305. 

List  of  officers,  see  paragraph  911-6. 

Safes,  see  paragraph  123. 

5/24/17. 


24 


CHAP.  I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 


SEC.  4. — DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 


25 


^'  When  a  ship  goes  out  of  commission ;  receipt  from  supply  officer  of  yard 
for  books  and  records  of  the  general  supply  system ;  to  the  Bureau  of  Supplies 
onri  Appoiints-  single  copy:  to  be  forwarded  direct.       (N.  1.  0£Z^s.) 

^Vhrnflhi^s  to  be  placed  out  of  commission,  the  orders  detaching  officers 
shall  not  be  delivered  until  the  vessel's  supplies  and  equipment  have  all  been 
LnL  or  recefpted  for;  the  crew  transferred  or  paid  off;  theshi^re^ayto  be 
turned  over  to  the  yard;  and  all  regulations  fully  complied  with.       (N.  R. 

^"^Whln  the  ship  is  placed  out  of  commission  the  supply  officer  the  pay  clerks^ 
and  the  senior  yeoman  serving  under  them  in  each  branch  shall  not  be  de- 
tach^ or  transferred  until  the  equipage,  equipment  stores,  and  supplies  in 
their  charge  have  been  satisfactorily  accounted  for  and  surveys  covering  short- 
iizes  have  been  held  and  approved."     (N.  R.  3008.)  ^    ^.  -.      ^ 

♦^When  a^ip  is  placed  out  of  commission  the  first  lieutenant,  chief  boatswain 
or  boatswain,  chief  carpenter  or  carpenter,  chief  boatswain's  mate,  and  chief 
Srp^nte^s  mate  shall  not  be  detached  or  transferred  until  the  equipage,  equip- 
me^  stores  and  supplies  issued  for  use  to  the  first  lieutenant  have  been  satis- 
?ic?orily  ^c^^^^^^^  and  surveys  covering  shortages  have  been  held  and 

'*'^"  Wh^n "a  iwp  ?s  ^^  out  of  commission  the  navigating  officer,  chief  quar- 
ternmster  and  navigating  officer's  yeoman  shall  not  be  detached  or  transferred 
untuSe  equipage,  Equipment,  stores,  and  supplies  issued  for  use  to  the  navi- 
gating officer  have  been  satisfactorily  accounted  for  and  surveys  covering 
Shortages  have  been  held  and  approved."     (N.  I.  1610.)  

"When  the  ship  is  placed  out  of  commission  the  gunnery  officer  ordnance 
^nner,  chief  gunner's  mate,  and  yeoman  shall  not  be  detached  or  transferred 
S  the  battery  and  entire  ordnance  equipment  of  the  vessel  have  been  in- 
^ted  bv  a  s^lal  board,  nor  until  the  ordnance  supplies  in  charge  of  the 
g^nl?y  officer  have  been  ^tisfactorily  account^  for  and  surveys  covering 
shortages  have  been  held  and  approved.     (Art.  R  3912  (1).)       (JN.  «•  f^^-' 

"When  the  ship  is  placed  out  of  commission  the  engineer  officer  of  the  ship, 
the  enrineer's  yeoman,  and  such  other  members  of  the  engineer's  force  as  the 
enliS^c^r  may  designate,  shall  not  be  detached  or  transferred  until  the 
^u  D^e  SS  stores,  aid  supplies  issued  to  the  engineer  officer  for  use 
S^ve  b^n  sat^SLtorily  accounted  for  and  surveys  covering  shortages  have 

hppn  held  and  approved."     (N.  R.  2813.)  .    „     .  ,  i.^„ 

^  Naval  vessels  not  carrying  supply  officer.-l.  Equtpage  and  ^^PP^'^*- 
«  On 'brnfrd  every  vessel  to  which  no  officer  of  the  Pay  Ck)rps  is  attached,  such 
re^la^ons  as  relate  to  the  obtaining  and  caring  for,  and  to  accounting  for 
arK  of  equipage  and  supplies  as  apply  to  the  handling  of  such  articles 
aS,arTvess^s  not  having  the  general  supply  system  in  operation^hall  be  ob- 
s^ved  by  the  heads  of  the  several  ship's  departments."     (N.  R.  3042.) 

(General  supply  system  for  vessels  having  tenders,  and  issues  byother  than 
thP^DDlv  officer  of  the  tender,  see  par.  74;  requisitions,  see  par.  184-h.) 

2  Turlh^Tf^.  and  issues  of  clothing  and  money -^^  Purchases  for  or 
i^^iief  of  clothing  or  money  to  torpedo  vessels  and  vessels  not  having  a  supp  y 
«S  on  Crd,  when  such  vessels  are  not  at  the  station  to  which  the  supply 
ffi^r  h«vine  their  accounts  is  assigned,  shall  be  made  on  order  of  the  senior 
oK  Snt  Sy  any^fficir  of  the  Pa^  Corps.  Public  bills  shall  be  paid  as 
mJSiibirin  Art  1  4485.  Issues  of  clothing  shall  be  accounted  for  as  pre- 
^^b^  A^t  I  4529.  [See  par.  439-2.1  Any  transfer  of  funds  between  offi- 
Srs  neSsSSly  involved  in  making  payments  to  officers  and  men  of  vessels 
liprp'in  soecified.  is  authorized."     (N.  I.  4951-1.) 

"  lie^^nding  officers  of  such  vessels  shall  be  furnished  with  a  memo- 
randum record  of  the  accounts  of  the  crew  for  presentation  to  any  officer 
dt^iJiftted  on  which  issues  of  money  or  clothing  may  be  based.  All  entries 
s^ini  mkde  by  offl^^^^  of  the  Pay  Corps,  except  that  the  commanding  officer 

5/24/17. 


shall  be  responsible  for  the  entry  of  data  affecting  the  accounts  (changes  in 
rating,  absences,  miscellaneous  checkages,  etc.)  resulting  from  his  orders  or 
from  transfers  to  the  ship  during  the  quarter  which  can  not  be  entered  at  the 
time  of  occurrence  by  the  proper  officer  of  the  Pay  Corps."  (N.  I.  4951-2.) 

"In  the  case  of  vessels  not  carrying  officers  of  the  Pay  Corps  and  where,  tor 
some  reason  or  other,  a  memorandum  pay  roll  has  not  been  issued,  payment  of 
the  crew  upon  a  money  list  certified  by  the  officer  carrying  the  accounts  of  the 
vessel  may  be  made  by  any  officer  of  the  Pay  Corps  designated  by  the  senior 
officer  present." 

The  certificate  on  the  money  list  will  be  as  follows : 

"  *  I  certify  the  foregoing  amounts  to  be  due  and  unpaid  on .'  *• 

(Date.) 

(S.A.  M.4063.) 

To  supply  officers  having  the  accounts  of  the  vessel. — A  copy  of  the  memoran- 
dum record  (Form  138),  "properly  made  up,  shall  be  forwarded  to  the  com- 
manding officer  as  soon  as  practicable  after  the  first  day  of  the  quarter  or  on 
taking  up  the  accounts  of  the  vessel.  The  entries  therein  shall  include  all  in- 
formation affecting  the  accounts  to  the  time  of  forwarding,  and  certificate  to 
that  effect  shall  be  made  on  last  page  of  record.  During  the  quarter  enter  all 
issues  of  money,  clothing,  etc..  made  by  you  direct  in  the  record  in  the  same 
manner  as  provided  below  for  other  officers  making  issues. 

"  Money  issued  on  account  of  the  vessel  by  other  supply  officers  will  be  con- 
sidered as  a  transfer  of  funds  from  such  officer,  to  be  effected  in  the  follow- 
ing manner:  Upon  receipt  by  you  of  a  properly  certified  money  requisition 
you  will  sign  the  receipt  accompanying  it  and  return  to  the  supply  officer  mak- 
ing issue.  You  will  take  up  the  amount  of  the  receipt  on  cashbook  and  returns 
as  received  from  him  and  expend  to  the  vessel  the  total  shown  as  paid  by  the 
money  requisition,  charging  the  individual  accounts  concerned  on  the  roll.  In 
the  case  of  deposits  the  amount  noted  on  the  money  requisition,  as  received  for 
that  purpose,  will  also  be  taken  up  on  cashbook  and  returns  in  the  usual  man- 
ner and  credited  in  the  proper  deposit  books. 

"  The  total  paid  as  per  money  requisition  will  therefore  exceed  the  amount  of 
the  transfer  of  funds  by  the  amount  deposited. 

"  Issues  of  clothing  by  other  officers  will  be  Invoiced  by  them  to  you  and  the 
individual  clothing  receipts  forwarded.     (See  N.  I.  4529-2,  see  par.  439-2.) 

"  To  the  commanding  officer  of  the  vessel.— The  object  of  this  memorandum 
record  is  to  enable  a  vessel  not  having  a  supply  officer  on  board  to  take  advan- 
tage of  the  presence,  when  needed,  of  the  supply  officer  of  any  vessel  with  which 
she  may  fall  in  company,  and  to  enable  such  supply  officer  to  assure  himself,  in 
making  issues,  that  no  overpayment  is  being  made.  While  the  issuing  officer 
will  make  the  necessary  entries  in  the  record  required  by  his  issues,  such  data 
as  affects  the  accounts  during  the  quarter  (such  as  changes  in  ratings,  ab- 
sences, allotments  granted,  miscellaneous  checkages,  credits,  and  entry  of  men 
received  by  transfer)  must  necessarily  be  entered  by  the  commanding  officer. 
To  insure  the  correctness  of  the  record,  these  entries  should  be  made  with  care 
and  at  the  same  time  commanding  officer's  orders  (serially  numbered),  or 
papers  relating  thereto,  required  to  support  the  supply  officer's  returns  are  for- 
warded to  him.  Men  to  be  discharged,  when  not  in  the  vicinity  of  the  supply 
officer  having  the  accounts,  should  be  transferred  in  advance  of  discharge  to  a 
vessel  having  a  supply  officer  on  board,  as  directed  by  proper  authority. 

"  Purchases  for  the  vessel  wiU  be  made  by  any  supply  officer  designated,  who 
will  furnish  the  requisite  copies  of  pubUc  bills,  etc.,  for  the  ship's  records. 
When  issues  of  money  or  clothing,  etc.,  are  required,  present  the  memorandum 
record,  ^ith  written  authority  from  the  senior  officer  present,  to  the  supply 
officer  designated  to  make  them,  together  with  the  necessary  money  or  clothing 
requisitions.  (See  N.  I.  4951.)  Money  requisitions  must  be  in  duplicate  and 
have  plainly  noted  thereon  any  checks,  etc.,  desired.    To  save  confusion,  special 

(B«priBt  dae  to  ehaafc  oa  p.  S«.) 


26 


CHAP.  I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 


SEC.  4. — DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 


26a 


issues  of  money  and  the  issues  of  clothing,  etc.,  at  odd  times,  should  be  reduced 

'"^  ^Xf^VlTeTmLor^naum  record  from  the  supply  officer  having  the 
accounte  wmpare  his  certificate  as  to  data  included  in  the  computation  of  bal- 
an^s  due  wUh  the  entries  of  the  last  quarter's  record.   -If  in  any  case  it  appears 

^•""Forwar^d^hl^old  .^rd  to  the  supply  officer  l-avlng  the  ao^unte  when  com- 
parison  with  the  new  record  has  been  made."     (Instructions  from  S.  &  A. 

^"^ommaitoB  officers  of  vessels  not  carrying  officers  of  the  P^  Co^s 
will  when  forwarding  the  memorandum  pay  rolls  at  *« 'fl  °*  **^  1^!^ 
ter  to  the  pay  officer  carrying  the  accounts  of  the  'e^se''  ™"*  *„~?.^ 
thereof  and  certify  the  same  as  being  correct.     This  copy  will,  "»*"*•'« 

roU."    (Joint  letter  Bu.  Nav.  and  S.  &  A.,  Aug.  1^,  1917^ 

"  To  officers  making  issues  to  the  re««e«.--Issues  will  be  made  to  the  vessel 

nniv  nnon  order  of  the  senior  officer  present.     (N.  1. 4yDl.)  x     „  , 

i^cSt  the  memorandum  record  to  verify  the  fact  that  amoun  s  are  actually 

due^^co^^r  iss^rLney,  clothing,  etc.,  required  by  the  requisitions  presented 

''X  i^^rn^g"  ssr  e^^^^^^^^^  the  amounts  covered  by  --ey  ^eq^Usitio^^^^^^^^ 

mnnfv  feautsitions  and  clothing  invoices  the  number  of  the  column  In  the  rec- 
ord to  '>1irch  each  ?elat^s.  so  that  the  supply  officer  having  the  accounts  can 
iriontifv  fhP  rpcpint  and  detect  any  loss  of  papers  in  transit. 

"TaL  M^^du^^^^  cash  in  the  usual  manner.    Enter  on  one  copy 

of  Sf  duplicate  money  Requisition  presented  by  the  commanding  officer  the 
amount  paid  each  individual  and  the  following  certificate . 

«  To       ,  Pay :.-,  U.  S.  N. : 

"  I  certify  that  I  have,  this day  of ,  1^,  made  the  above  issues  of 

money  to  the  U.  S.  S ,  as  indicated,  on  your  account,  to  the  total  amount 

o^     and  — /lOO  dollars  ($ ),  for  which  I  hold 

for  you individual  receipts. 

(Number.) 

_^ ,  Pay ,  U.  S.  N. 

"  Forward  this  immediately  to  the  supply  officer  having  the  accounts  as  his 
«iithoritv  for  receipting  for  the  amount  disbursed.  To  accompany  the  money 
r^uSn  pre^^^^  usual  receipts  covering  a  transfer  of  funds  for  his 
stoature  for  ^e  total  amount  disbursed  on  his  account,  less  any  amount  re- 
turned or  received  for  deposit.  Indicate  plainly  on  the  money  requisition  the 
fnSf^ual  amounts  to  be  deposited  and  by  whom.  In  case  of  deiK)sit  of  cash 
not  drawn  fTomt^^^^^^  a  separate  entry  will  be  made  «pon    he 

?^uismon.    Payments  to  officers  will  be  noted  on  the  money  requisition  also, 
aTlnclud^d  in  the  certificate  and  transfer  of  funds  relating  thereto. 

9/13/17. 


"Expend  amount  issued  on  account  of  pay,  less  the  amount  returned  or 
received  on  account  of  deposits,  in  cashbook  and  returns  by  transfer  to  the 
supply  officer  having  the  accounts. 

"  When  the  transfer  of  funds  to  cover  disbursement  has  been  completed, 
forward  to  the  supply  officer  having  the  accounts  the  individual  pay  receipts  by 
registered  mail  or  other  safe  conveyance. 

"  Make  issues  of  clothing  in  the  usual  manner,  entering  amounts  receipteil 
for  by  each  man  in  the  appropriate  column  of  the  record.  Prepare  invoices 
covering  the  articles  issued  and  immediately  forward  them,  together  with 
requisitions  and  the  original  clothing  receipts  or  a  certified  list  of  the  amount 
receipted  for  by  each  Individual,  so  that  advice  may  be  given  as  to  the  iiersons 
against  whom  charges  should  be  made — original  receipts  to  be  forwarded  on 
return  of  invoice  to  the  supply  officer  having  the  accounts."  (Instructions  on 
S.  &  A.  Form  138.)     (See  par.  439.) 

9/13/17. 


SEC.   4. DUTIES  CONTINGENT   ON   STATUS   OF   VESSEL. 


27 


"  When  payments  of  money  and  Issues  of  clothing  and  small  stores  are  made 
to  crews  of  vessels  on  the  memorandum  pay  roll,  the  money  requisitions  as 
well  as  the  lists  of  men  drawing  clothing,  with  the  invoice  therefor,  will  in  all 
cases  be  forwarded  immediately  to  the  officer  issuing  the  memorandum  roll ; 
arid,  immediately  upon  receiving  the  receipt  for  money  and  clothing  and  small 
stores,  the  officer  holding  the  pay  and  clothing  receipts  will  forward  them  to 
the  officer  carrying  the  vessel's  account."     (S.  A.  M.,  3977.) 

3.  Public  bills. — "  Public  bills  for  vessels  not  carrying  a  supply  officer  on 
board  shall  be  paid  by  the  supply  officer  having  their  accounts,  if  such  mode 
of  payment  is  practicable  and  will  not  unduly  delay  settlement;  otherwise,  by 
the  supply  officer  of  a  vessel  with  which  they  may  be  in  company.  If  the  vessels 
are  assigned  to  a  tender  or  base,  public  bills  for  consumable  supplies  shall  be 
prepared  under  Title  X,  and  if  the  bills  are  paid  by  an  officer  other  than  the 
supply  officer  of  the  tender  or  base,  the  values  will  be  taken  up  in  Title  X  by 
the  supply  officer  making  the  payment  and  invoiced  to  the  supply  officer  of  the 
tender  or  base,  with  memoranda  receipts  covering  issues  of  the  stores.  Public 
bills  for  consumable  supplies  for  vessels  not  operating  directly  or  indirectly 
under  the  general  supply  system  shall  be  paid  under  Title  C  and  the  name 
of  the  vessel  concerned.  Public  bills  for  equipage  for  such  vessels  and  for 
vessels  assigned  to  a  tender  or  base  shall  be  paid  under  Title  B,  taken  up  in 
Title  B  books  of  the  supply  officer  making  the  payment  and  invoiced  to  the 
officer  carrying  the  equipage  accounts.  (Purchases,  see  Art  I,  4951-1.)" 
(N.  I.  4485.) 

4.  Commissary. — "  When  no  officer  of  the  Pay  Corps  is  attached  to  the  vessel 
the  commanding  officer  shall  detail  an  officer  to  administer  the  general  mess." 
(N.  R.  2024.) 

"  The  crews  of  torpedo  boats  and  vessels  not  carrying  supply  officers  shall  be 
subsisted  under  the  direction  of  the  commanding  officers,  who  shall  procure  the 
provisions  necessary  for  the  purpose  from  supply  officers  ashore  and  afloat,  and 
from  dealers,  keep  a  record  thereof,  and  notify  the  officer  having  the  accounts 
on  the  prescribed  form  in  accordance  with  the  instructions  contained  thereon." 
(N.  I.  4549-1.) 

The  supply  officer  of  a  ship  who  may  transfer  provisions  to  a  vessel  not 
carrying  a  supply  officer  will  cover  the  transfer  by  invoice  (Form  71). 
He  will  forward  two  copies  of  the  invoice  to  the  commanding  officer  of 
the  vessel  which  receives  the  supplies.  The  commanding  officer  will  sign  ^ 
and  return  one  copy  of  the  invoice  to  the  supply  officer  who  furnished  the  ■ 
provisions.  The  other  copy  of  the  invoice  the  commanding  officer  will 
forward  with  his  Monthly  Ration  Becord  to  the  supply  officer  having  the 
vessePs  accounts.  The  value  of  the  invoice  will  be  entered  on  the  Monthly 
Bation  Becord.     (S.  A.  M.,  3265.) 

Provisions  should  be  transferred  in  quantities  as  required,  in  broken  packages, 
if  necessary,  on  account  of  inadequate  storeroom  facilities.  Frequent  issues 
should  be  covered  by  memorandum  receipts  of  each  delivery,  included  in  one 
invoice  at  the  end  of  the  period,  in  order  to  save  multiplication  of  papers. 

*'  Provisions  procured  from  dealers  shall  be  paid  for  on  public  bill  by  the 
supply  officers  having  the  men's  accounts,  or  by  other  supply  officers  when 
circumstances  render  such  action  advisable.     (See  Art.  I  4485.)"    (N  I.  4549-2. » 

"  Expenditures  of  provisions  representing  ration  components  for  the  crews 
of  such  vessels  shall  be  regarded  as  overissues  within  the  meaning  of  the 
ration  law,  and  the  total  value  thereof  shall  not  exceed  an  amount  found  by 
multiplying  the  total  number  of  rations  of  men  actually  subsisted  during  any 
period  by  the  allowed  value  per  ration,  viz,  45  cents  per  ration  when  the 
allowed  complement  is  35  or  less,  and  40  cents  per  ration  when  the  nllowe^l 
complement  is  over  35.  When  the  complement  is  35  or  less  a  note  to  thai  elft*<i 
shall  be  made  on  the  monthly  ration  record."    (N.  I.  4549-3.) 

9/13/17. 


28  CHAP.  I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 

"The  value  of  any  underissue  or  savings  in  rations  n»ay^?^7*^/^^7?f.^ 

•^"Tomnmnmngoli^^win  be  held  personally  acoouutable  (or  any  issues  In 

"^oitro7^o^^s^rtrnsW^  w^^ar'ab^ 

-.o^.,).h  transfpr  iinless  exceptional  circumstances  render  it  impracticable  to 
1  Z  Whefdeaterff an  to  render  regular  bills  at  the  end  of  any  month 
v^s-Ss  not  ^rrytng  supply  officers  will  nevertheless  make  »P  a»d,^^%'f,**^ 
L^rra^in^^rvU^'anrsuiaiSre  ^e  WeUnato^y 
Satement  t"at  forial  bills  will  be  forwarded  as  soon  as  received.     (S.  A.  M., 

^"invoice"  for  provisions  received  from  supply  officers  ashore  and  afloat  shall 
he  sl^ieabv  the  commanding  officer  and  the  retained  copy  forwarded  with 
?^e  ration  record  t™the  office?  having  the  accounts  of  the  vessel."     (S.  A.  M.. 

^S^andinr  officers  of  torpedo  boats  etc.,  whose  «77«  «"  ™^**^*'l  "^l 

der  their  direction  will  transmit  monthly  to  the  ™PPly°ffl«--  '^^e  *ut  in 

-  ^Msel's  accounts  a  monthly  ration  record  (S.  &  A.  Fonn  45),  maae  out  m 

vouchers,  to  S.  and  A.  with  his  regular  q»arte'-ly  (or  fractional  quarterly; 

"^^rfo???a°Xfthe'L"t  ^:r flnir?a"^r*r^^ord?ot-a'^- Jf^^  supply 
offii?  *iU  adv  L  S  and  A.  of  the  date  and  name  of  the  supply  officer  from 
S  the"ac^unts%e\e  received,  and  the  date  and  name  of  the  supply  officer 
to  whom  the  accounts  are  transferred.      ( S.  A.  M-.  *''*«>• ' 

?   Shin'')  utore  vrotits — fiotillaa,  see  paraRrapn  ili.  .      .     ^    .,,     ....uo- 

lb    Ni4al  a^lSarles.--(The  following  instructions  apply  also  to  the  civilian 

"T°crJmr,/Jr«-('Snsfer.^f  provisions  to  naval  auxiliaries,  see  par.  3560 
The  SmiZ^'retun^  of  a  naval  auxiliary  are  made  by  the  "af^g"/''^ 
to  the  Bureau  of  Supplies  and  Accounts  on  Form  46.    (R.  ^.  A.  S.,  Par.  SW.) 
2   ClonZ  «nd  small  store,  furnished  to  masters  of  naval  auxiliaries  will 

'^rne^.teZeT^'  iXl't?  11?,  ^officl™Snd1?i^.  except  the  naval  com- 
p,eme"f  ^f 'h"S^tTl"ships.  will  be  carried  by  masters  on  reg^^ar^m^y^ 
rrtll^  of  Which  an  original  roll  and  a  copy  shall  be  made,  balaries  «»<!  p"^"^ 
Mils  will  be  paid  by  the  master  from  his  advance.  The  original  pay  roll  with 
^o^^pT'ec^Pts,  Clothing  receipts  and  all  pub^^^  ^".el^^^^  by 
PTDenditures    shall  be  presented  to  an  officer  of  the  Fay  corps  ^^f^^uaieu  uj^ 

S^^r"r;y=V?^r'ltSra*nd  iy«;^^^ 

^."^E?he^rrerb{^^^^^^^ 

B£k^Ji:^X^^'^nX^  o^ara^es-  SSlfy 
^n  with  all  vouchers,  shall  be  forwarded  by  the  master  to  the  Auditor  for  the 
N^xV      ^copvTf  t^^^  roll,  with  a  copy  of  all  vouchers  pertaining  to  the 

account  should  be  retaineil  by  the  master  for  his  files."  (R.  N.  A.  S  par  1180 
The  Officer  of  the  Navv  Pay  Corps  "  to  whom  an  account  is  presented  for  reim- 
buTX^nt  win  not  reiiiiburL  the  master  for  expenditures  until  after  he  has 
vPrmSr  the  expenditures  bv  examining  pay  rolls,  vouchers,  and  public  bills. 
HP  shall  examine  the  pay  rolls  with  regard  to  the  complement  of  the  vessel, 
fpymtments!";^^^^^  and  rates  of  pay.    To  this  end  he  will 

9/13/17, 


SEC.  4. — DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 


29 


scrutinize  the  shipping  articles,  and  if  necessary  make  examination  of  and  com- 
parison between  the  ship's  log  and  the  rolls.  After  satisfying  himself  as  to 
correctness  of  the  account,  he  will  reimburse  the  master  for  expenditures,  tak- 
ing his  receipt  for  the  amount,  which  shall  be  treated  on  account  current  as  a 
transfer  of  funds  under  *  General  account  of  advances.'  Original  pay  roll, 
with  all  vouchers,  shall  be  returned  to  the  master."     (R.  N.  A.  S.,  par.  120.) 

Officers  who  furnish  money  to  masters  of  naval  colliers  for  any  purpose  shall 
on  the  same  day  advise  the  Bureau  of  Supplies  and  Accounts,  giving  date,  place, 
ship,  master's  name,  and  all  other  particulars.     (N.  I.  5223-37.) 

"  Officers  of  the  Navy  Pay  Corps  who  may  be  assigned  for  the  purpose  will 
place  the  following  certificate  on  the  face  of  the  originals  of  all  pay  rolls,  public 
bills,  and  other  vouchers  included  in  the  total  of  their  reimbursement  to  masters. 

"  Reimbursement  made. 

"  U.  S.  S. .    Date,  — . 

(Signature) ,  Pay 17.  S.  N.** 

(R.  N.  A.  S.,  par.  124.) 

(a)  Public  bills. — "  Reimbursement  for  laundry  bills  will  be  made  only  when 
such  bills  are  itemized  and  bear  the  master's  certificate  that  the  articles  so 
laundered  are  ship's  stores."     (R.  N.  A.  S.,  par.  122.) 

"  Reimbursement  for  telegrams  and  cablegrams  will  be  made  only  when  cer- 
tified copies  thereof  are  furnished,  accompanied  by  receipted  bills,  or  when  the 
amount  paid  is  indorsed  on  each  message."     (R.  N.  A.  S.,  par.  123.) 

"  When  not  in  the  presence  of  a  naval  officer  and  in  foreign  waters,  officers 
and  men  may  be  sent  to  hospitals  by  order  of  the  master,  and  the  expense  of 
such  treatment  charged  against  the  *  naval  hospital  fund.*"     (R.  N.  A.  S.  108.) 

"  Expenses  of  medical  treatment  not  in  hospital  will  be  charged  against  '  Con- 
tingent, Bureau  of  Medicine  and  Surgery.' "     (R.  N.  A.  S.,  par.  108.) 

"  The  care,  transportation,  and  burial  of  the  dead  to  be  charged  against  *  Con- 
tingent, Bureau  of  Medicine  and  Surgery.'  Necessary  and  proper  expenses  not 
exceeding  $50  and  $35  shall  be  allowed  in  the  case  of  officers  and  men,  respec- 
tively, the  bills  therefor  being  public  bills."     (R.  N.  A.  S.,  par.  61c.) 

"  Thirty  cents  shall  in  all  cases  be  deemed  the  commutation  price  of  the  Navy 
ration."     (Sec.  1585,  R.  S.) 

"  The  express  charges  for  transportation  of  such  effects  as  it  may  be  found 
expedient  to  send  to  the  next  of  kin  will  be  a  charge  against  *  Contingent,  Bu- 
reau of  Navigation.' "     (R.  N.  A.  S.,  par.  61c.) 

Payment  by  the  Government  of  expenses  for  shipping  crew  of  naval  collier  is 
authorized  only  when  contract  with  master  provides  for  same.  (Comp.  Dec 
May  6,  1904.) 

(&)  Pay  rolls. — "The  following  schedule  of  wages  will  be  strictly  adhered  to 
in  regard  to  all  persons  now,  or  who  may  hereafter  be,  in  the  service,  except  so 
far  as  pertains  to  contracts  already  entered  into : 


Master $225 

First  officer 150 

Second  officer 125 

Third  officer 100 

Chief  engineer 175 

First  assistant  engineer 150 

Second  assistant  engineer 125 

Third  assistant  engineer 100 

Electrician 65 

Clerk 75 

Boatswain 55 

Carpenter 60 

Quartermaster 50 

Winchman 50 

(R.  N.  A.  S.,  par.  79.) 

5/24/17. 

73416'— 18 3 


Seaman $45 

Water  tender ^ 

Oiler 55 

Machinist 65 

Boiler  maker 65 

Blacksmith QO 

Plumber .55 

Fireman 50 

Coal  passer 45 

Steward 70 

First  cook 55 

Second  cook 40 

Messman 30 

Cabin  boy. 25 


30 


CHAP.  I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 


"  Masters  and  chief  engineers  will  receive  10  per  cent  in  addition  to  the  ai>ove 
pav  for  every  five  vears  of  continuous  service  In  those  grades,  respectively  .but 
the^y  ofTniLster  shall  not  exceeil  $300  per  month  and  that  of  a  chief  engi- 
neer $200  per  month."     (R.  N.  A.  S.,  par.  80.) 

"All  oth^  officers  will  receive  10  per  cent  additional  ^^^  even^  Ave  years  of 

continuous  service  in  the  grades  in  which  they  are  s^/^^^g  V«nt  Pn^^nP^rs  ^^ 
shall  never  exceed  20  per  cent  for  first  officers  and  first  assistant  engineers,  and 
10  npr  cent  for  the  others."     (R.  N.  A.  S.,  par.  81.) 

"  Offi^rs  *  •  *  who  are  grantetl  leave  of  absence,  such  leave  not  to 
exceed  ^  davs  each  year,  shall,  while  on  leave,  receive  full  pay  No  pay  will 
be^n^Nved  f or  a  r^rlod  of  unauthorized  absence.  Officers  on  furlough  will  not 
rLeivrnay  nor  ^11  tt^  of  furlough  count  in  computing  length  of  serv- 

[S  for  fncrease  S'  pay ;  hut  such  officers  when  again  ordered  to  duty  will  l^ 
enti'l^  to  the  sam^  raie  of  pay  and  allowance  for  subsistence  they  were  re- 
naivintr  nf  thp  diitp  thev  wcrc  furloughed.'      (R,  JN.  A.  o.,  par.  oo.) 

'^Inrmemler  of' t^^^  who  has  been  honorably  discharged  and  r^om- 

mended  Sr  reshipment  upon  the  expiration  of  his  last  term  of  service  of  not 
^"^than  thr^  ye'Lrs,  and  who  reships  within  one  month  from  the  date  of  such 
discharge,  shall  be  entitled  to  an  additional  one  dollar  a  f  ojth^  J»^^£  «PP^^««  ^^ 
all  members  in  the  Naval  Auxiliary  Service. '     (R.  N.  A   S ,  par.  870 

"When  a  crew  of  Orientals  is  engaged  on  the  Asiatic  Station  they  will  be 
naid  the  prevailing  wages  where  engaged,  not  to  exceeil  one-half  the  wages 
preLibed  i^the  foregoing  scheilule.  stewards  and  first  and  second  cooks  ex- 

'''"'^he  paf  o?mtmberroi^e  crew  will  continue  while  on  leave,  if  the  leave 
is  for  not  more  than  10  days;  but  no  pay  will  be  allowed  for  any  time  oyer 
Lve"  (R  N  A  S.  73.)  "All  leave  for  members  of  the  crew  for  more  than 
iThours  must*  be  granted  by  the  department  or  senior  naval  officer  present." 

^^*  Offi^rs^anrme^when  appointed  to  or  shipped  in  the  naval  auxiliary  seryl(» 
BhalV contract  to  have  checked  against  their  accounts  the  sum  of  twen^  cents  a 
month  on  account  of  the  '  Naval  hospital  fund.'       (R.  N.  A.  S.,  par.  108.) 

TJDon  the  death  of  the  master  of  a  naval  collier  the  officer  ^rformlng  the 
duuTof  master  is  entitled  to  the  pay  of  master.  The  second  officer  is  not  en- 
tltl^to  pay  as  first  officer  while  the  first  officer  is  in  command.     (Comp.  Dec., 

^^"  An^offic^^V  man  actually  employed  in  the  Naval  Auxiliary  Service  who  is 
absent  from  his  duty  for  treatment  in  a  hospital  or  on  board  a  hospital  ship 
or  other  n^val  vessel,  shall  while  so  absent  from  duty  receive  half  pay,  exclud- 
ing the  dajof  admission  and  including  the  day  of  discharge;  except  where 
sulh  absence  is  due  to  venereal  disease  of  the  officer  or  man,  m  which  case  he 
shall  receive  no  pay  while  so  absent."     (R.  N.  A.  S.,  par  95.) 

"Thf  accounts  of  officers  and  enlisted  men  of  the  Navy  serving  on  board 
hosDital  ships,  or  on  board  them  as  patients,  shall  be  carried  by  the  supply 
Sr  of  such  cruising  or  other  vessel,  or  l>y.«"^^,pther  officer  as  ttie  department 
(Bureau  of  Navigation)  may  from  time  to  time  direct.      (N  I.  4004.) 

"Hospital  ships,  so  far  as  subsisting  enlisted  men  of  the  Navy  carried  on 
board  the  payments  for  the  same,  and  issue  of  clothing  etc.,  shall  be  main- 
tein^  under  the  provisions  of  articles  I  4549-1  and  I  4951,  subject  to  such 
^^^1  Instructions  as  the  department  may  issue  from  time  to  time.       (N.  I. 

"^^^WhPn  the  officer  carrying  the  accounts  trusts  the  master  of  a  hospital  ship, 
he  being  a  bonded  officer,  with  sufficient  funds  to  meet  the  ordinary  disburse- 
mente  thereof,  within  limits  considered  safe  under  such  bond,  such  master 
SiaT adjust  his  accounts  periodically  in  the  same  manner  as  would  an  officer 
of  the  Pay  Corps  making  the  disbursements  as  deputy  for  another  such  officer 
having  the  accounts."  (N.  I.  4006.) 
Athletic  outfits,  see  paragraph  305. 

6/24/17. 


SEC.  4. — DUTIES  CONTINGENT  ON   STATUS  OF  VESSEL.         30a 

84.  Cargo  carriers — Naval  overseas  transportation  service. — (Subpara- 
graphs 1  to  7  and  subparagraph  14  of  the  following  instructions  apply  also  to 
troop  transports  operating  under  the  direction  of  the  commander,  Cruiser  Force. 
Subparagraph  11  applies  to  all  vessels  belonging  to  or  operated  by  the  Navy :) 

1.  Inventories  on  private  vessels  taken  over. — When  a  private  vessel  is 
taken  over  by  the  U.  S.  Shipping  Board,  as  agents  for  the  Army  or  Navy, 
a  complete  inventory  is  taken  of  the  provisions,  consumable  supplies,  bunkers, 
equipment,  and  permanent  fittings  found  on  board.  A  list  of  the  quantities  of 
stores,  equipage,  etc.,  on  the  vessel  is  usually  furnished  by  the  owners  to  the 
representative  of  the  Navy  at  port  of  delivery,  which  list  is  verified  by  a 
complete  physical  inventory.  After  verification  of  the  owner's  list  of  items,  an 
inventory  of  quantities  is  prepared  and  certified  by  a  representative  of  the 
Navy  and  the  owners. 

2.  Pricing  of  inventories. — After  the  owners  and  the  representatives  of  the 
Navy  have  agreed  as  to  the  quantity  of  provisions,  consumable  supplies,  equi- 
page, etc.,  on  board  at  date  of  delivery,  the  various  items  are  priced  and  an 
agreement  reached  as  to  their  value 

3.  Payment  of  inventories. — The  usual  terms  of  a  charter  party  with  regard 
to  inventories  provide  that  the  charterer  shall  pay  the  owner  for  the  value  of 
bunkers,  consumable  stores  and  provisions  on  board  at  date  of  taking  over  the 
vessel,  and  that  no  payment  is  to  be  made  for  equipage  and  permanent  fittings, 
but  that  the  vessel  will  be  returned  to  owners  at  expiration  of  the  charter 
agreement  in  the  same  condition  as  when  taken  over,  ordinary  wear  and  tear 
excepted.  Accordingly  the  owners  of  a  vessel  submit  bills  for  the  agreed-upon 
value  of  the  bunkers,  consumable  supplies,  and  provisions  to  the  proper  repre- 
sentative of  the  Navy,  who  certifies  to  their  correctness  and  forwards  them  to 
the  Division  of  Operations,  United  States  Shipping  Board  Emergency  Fleet 
Corporation,  Washington,  D.  C,  for  payment  provided  the  vessel  was  taken  over 
by  the  Shipping  Board  and  turned  over  to  the  Navy  for  operation.  If,  however, 
the  vessel  is  chartered  directly  to  the  Navy,  the  inventories  are  sent  to  the 
officer  chartering  the  vessel  for  payment. 

4.  Inventories  on  new  vessels. — Commercial  contracts  for  the  construction  of 
vessels  usually  provide  that  the  builders  will  furnish  the  owners  with  a  list  of 
equipage,  permanent  fittings,  spares,  stores,  etc.,  placed  on  board.  These  lists, 
usually  unpriced,  are  subdivided  into  deck,  engineering,  and  commissary  stores, 
equipment,  and  fittings. 

5.  Procuring  of  inventories  upon  commissioning  of  vessel. — ^When  a  vessel 
is  placed  in  commission  the  supply  officer,  if  not  already  furnished  with  a  copy 
of  the  inventory  of  bunkers,  provisions,  etc.,  on  board  at  date  of  taking  over 
of  vessel,  will  immediately  communicate  with  his  commanding  officer,  com- 
mandant of  the  navy  yard,  commandant  of  the  naval  district,  or  the  supervisor 
of  the  Naval  Overseas  Transportation  Service,  or  the  builders,  as  the  case  may 
be,  at  the  port  of  delivery,  for  the  purpose  of  obtaining  copies  of  such 
inventories. 

6.  Taking  up  of  inventories  in  accounts. — Owing  to  the  time  elapsing  between 
the  date  of  taking  an  Inventory  by  quantities  of  articles  of  equipage,  stores, 
etc.,  found  on  board  a  vessel  when  taken  over  and  the  date  on  which  such 
inventory  Is  priced,  it  will  not  always  be  practicable  for  a  supply  officer  to 
obtain  a  priced  inventory  when  vessel  is  commissioned.  If  priced  inventories 
are  not  available,  the  various  items  shown  on  the  unpriced  inventories  will  be 
taken  up  in  the  proper  account  at  an  estimated  value  as  a  gain  by  Inventory. 
In  the  case  of  provisions  an  estimated  price  will  be  placed  on  each  item  shown 
on  the  inventory.  In  the  case  of  equipage,  bunkers,  consumable  stores,  perma- 
nent fittings,  etc.,  the  various  items  on  the  unpriced  inventory  will  be  classified 
according  to  various  ship's  departments,  viz :  Navigation,  Ordnance,  Construction 

7/30/ia 


sob 


CHAP.  I. THE  SUPPLY  OFFICER  OF  A  SHIP. 


«T.H   Har^^iT    <5tPflm  Eneineering,  and   Supplies  and  Accounts,  and  estimated 
(a)  Provisions.— Vvon  reporting  for  duty,  the  supply  ^J^.^^J'J^"    _„-pd  ^ith 

S^lrdatlSie  of  deUvery,  such  f J'9»»Jf'  «t^-- ""^f  tTn'ed  tn  a?  navy  yards! 
custody  of  custom  officials,  bf"^**'!,*'^  1°™^' ^'^of  th"^^^^^^  After 

or  transferred  to  other  vessels  prior  t»Jhe"P?^!'"?/';*;iS  found  on  board 

tl  ?h?p°rovtlr7eturn  V°<l-/»',^rrUX"offiTrrn%1nto  y'^of^r"^^^^ 
Tentory.    Any  discrepancies  between  t^e  supply  omcers  >n^ent    y       y 

and  the  Inventory  at  date  of  delivery  will  .''«  «^P^°°^„°Jr?  g"^^^^  '"^^  '"' 
under  the  proper  ration  component  as  a  loss  by  inveniory.     ouli  j 

mvtnto,!^' wK  substantiated  .^^  ^xpe"^^^^^^^  Fonn^^^) 

on  the  face  of  which  a  statement  as  *?.t^^/"^^^     jn  cas^  is  neces- 

the  commanding  officer  of  the  vesse^^^^^  fnprovLlonsTn  order  to  open  up 
sary  for  the  supply  officer  to  .e^V^^th^ti^nfficertaking  the  original  inventory 
his  accounts,  he  will  communicate  with  the  ^®J«^*^^'^4^^al2e  placed  on  such 
and  request  that  information  t>«  f«J^;^^^^^^^  make  neces- 

provisions    Upon  receiving  such  inf^^^^^^  ^^^^  ^^.^,t- 

Bary  adjustments  on  his  current  proMsion  ^^^^™'^  ,g  valuation  is  greater 
ment  by  a  copy  of  correspondence     If  the  supply  omcers^^^^^  difference 

than  the  actual  price  paid  for  ^f  ^ J^^^^^^^^^^^^^  Ihe  provision  return 

will  be  expended  or  taken  up  ^^.^l^e  balance  s^^^^^  P 

Bsed  by  the  supply  officer  as  a  basis  for  ^^^^^  reference  to  the 

items  on  the  in/e^^ory  w^"«^  sS  a V  Material  ^  ^  '^^^,^  departments, 
« aassiflcation  Index  of  Naval  Stores  and  Mat^^^^  y       Engineering,  and 

Viz.,  Navigation,  Ordnance  ^le  S '^miS^  under  the  cog^izanfe  of  each  de- 
Supplies  and  Accounts,  and  the  items  comii^u^  distinguishing  mark, 

partment  of  the  vessel  will  be  ^^^^ed  on  the  mveniory    y  as  C&R-O,  mean- 

indicating  the  department  <^?„^f  [^'i^'/^.  co^^  coi^truction  and 

iDg  «>nsumable  f  r|^^^  A.  material), 

repair  department ,  SE-B.  ^"^P^^^^^i^il-ing  etc.  After  the  inventory  has 
under  the  cognizance  of  Steam  »^j^V|ce^'^^^^  ^e  prepared  on  S.  and  A. 
been  marked  as  ^^V^'^^it.mrimderea^h  ship^^^^^^  In  preparing  this 

Form  71  of  Jf e  v^^^^  ^^  ^^^eHal^    and  all  items  of  perma- 

invoice  aU  sterns  j)f^"\P^^^^^  ^^^  ^^  ^^^  i^^olce  under  the 

nent  fittings  (Title  ^^  J^^^^^^^;;^^  and  immediately  following  will  be 

heading  "Equipage  and  pernmnent^^^^^^  (including  bunkers).    An  estl- 

listed  the  vanous^items^f  consum^^^^^  "Equipage  and  permanent 

mated  Pnce  wm  be  placed  o^  the  tota    ^         /^^^^  ^^^^^^   ^^^    ^^y  ^^  ^ea^  of 

fittings"  and  on  t^<^/^J^^„??^"i-iees  on  individual  items  need  not  be  given, 
the  ship's  department  con^^^^  ^ufplg^  consumable  supplies,  etc.,  will  be 
The  value  ^VJ^^^^^^/^t^e  |  eTipage  sheet  (S.  and  A.  Form  58) 

taken  up  on  ^^PF^^^™^y  of  the  inventory,  together  with  receipt  Invoices, 
as  a  gam  by  Inventory,  a  ^P^  "^  substantiating  vouchers.  The  items  of  con- 
being  forwarded  wttme^^^  ""^e  pt  invoi^^^^  will  be  expended  on  the 
sumable  supphes  inclu^^^  a  charge  to  Title  C,  no  adjust- 
proper  Title  B  .^.^JP^^®  ?_^'*°^Js          stock  ledger  sheets  (see  paragraph 

^llTwm'Kepa^^^  -<^  ^— *  ^"^^^^  ^^^'^^^ 

7/30/18. 


•   • 


SEC.  4. — DUTIES  CONTINGENT  ON   STATUS  OF  VESSEL.         30c 

on  the  receipt  invoices.  No  prices  will  be  inserted  on  the  stock  sheets  until 
such  time  aa  prices  thereon  are  obtained  from  the  officer  taking  the  original 
inventory  when  the  stock  sheets  will  be  completed,  and  adjustments  made  as 
provided  for  provisions  in  paragraph  (a)  of  subparagraph  5  above.  If,  how- 
ever, the  supply  officer  is  unable  to  secure  prices  in  the  course  of  three  or  four 
months,  a  survey  will  be  called  for  the  purpose  of  placing  a  value  on  each  in- 
dividual item  of  equipage  and  permanent  fittings  on  board  at  date  of  deli\  ery 
of  vessel,  and  the  supply  officer  will  adjust  his  books  according  to  the  recommenda- 
tion of  the  approved  survey  report,  sending  a  copy  of  the  survey  as  a  sub- 
stantiating voucher  to  his  current  equipage  balance  sheet.  In  case  an  item 
of  equipage  is  transferred  to  another  vessel  or  turned  into  store  at  a  nav>'  yard 
prior  to  obtaining  a  price  thereon  aa  outUned  above,  the  supply  officer  will, 
after  consultation  with  the  head  of  the  ship's  department  concerned,  estimate 
the  value  of  the  article  and  render  invoices  accordingly.  As  soon  as  practi- 
cable after  the  opening  of  the  Title  B  books,  a  complete  physical  inventory 
of  the  equipage  and  permanent  fittings  will  be  taken;  all  articles  missing 
vdll  be  covered  by  survey,  and  items  erroneously  taken  up  under  the  wrong  ship's 
department  will  be  transferred  on  invoice  (S.  and  A.  Form  71)  to  the  proper 
equipage  balance  sheet.  The  accounting  for  equipage  and  stores  on  new  ves- 
sels built  for  the  United  States  Shipping  Board  and  which  may  be  commis- 
sioned by  the  Navy  immediately  upon  acceptance  of  the  vessel  by  the  owners 
will  be  handled  in  the  same  manner  as  outlined  above,  except  that  a  list  of  the 
equipage  and  stores  onboard  at  date  of  commissioning  will  be  obtained  from 
the  shipbuilders,  from  the  clarification  society  conducting  the  inspection  of 
the  vessel,  from  a  representative  of  the  Shipping  Board,  or  in  certain  cases, 
from  the  Navy  superintending  constructor  or  inspector  of  machinery  located 
at  the  plant  of  the  shipbuilder.  In  order  to  anticipate  the  sailing  of  a  new 
vessel  it  is  occasionally  necessary ,  at  places  remote  from  a  Navy  supply  officer, 
for  the  United  States  Shipping  Board  to  purchase  provisions,  consumable  stores, 
ete.,  prior  to  the  reporting  of  the  supply  officer.  In  such  case,  the  supply  officer 
will  take  up  the  stores,  ete.,  so  furnished  by  the  Shipping  Board  in  the  proper 
equipage  and  provision  accounts  in  the  manner  provided  herein.  The  supply 
officer  will,  after  verifying  the  quantity  of  the  articles  so  furnished,  give  a 
receipt  to  the  representative  of  the  Shipping  Board  and  obtain  from  him  the 
amount  which  he  paid  for  such  articles.  The  representative  of  the  United 
States  Shipping  Board  will  be  instructed  by  the  supply  officer  to  attach  copy 
of  receipt  so  furnished  him  to  bill  rendered  to  the  Bureau  of  Supplies  and  Accounts 
for  reimbursement. 

7.  Repairs. — ^The  usual  terms  of  a  charter  party  provide  that  the  vessel  when 
placed  at  the  disposal  of  the  United  States  "shall  be  or  shall  forthwith  be 
made  by  and  at  the  expense  of  the  owner,  tight,  staunch,  strong  and  well  and 
sufficiently  tackled,  appareled,  furnished,  outfitted,  and  equipped  and  in  every 
respect  seaworthy  and  in  good  running  order  and  condition."  Any  deficiencies 
in  these  respects  must  be  remedi^  by  and  at  the  expense  of  the  owner,  and  any 
time  lost  in  remedying  such  deficiencies  is  not  to  be  paid  for  by  the  United 
States.  In  order  to  anticipate  the  saiUng  date  of  a  vessel  taken  over  by  the 
Navy,  the  initial  repairs  necessary  to  place  her  in  a  seaworthy  condition  may 
be  made  simultaneously  with  the  repairs  and  alterations  made  by  the  Navy  inci- 
dent to  making  the  vessel  suitable  for  naval  purposes.  The  securing  of  reim- 
bursement from  the  owner  for  expenses  incurred  by  the  Navy  in  making  the 
vessel  seaworthy  and  the  charging  of  "off -hire"  during  the  time  such  repairs 
are  being  effected  is  handled  by  representatives  of  the  Navy  on  duty  at  the 
yard  where  the  vessel  is  being  repaired  or  by  the  commandant  if  the  repairs 
are  made  at  a  navy  yard.  The  supply  officer  is  concerned  with  repairs  only 
in  so  far  as  such  repairs  affect  the  amount  of  property  carried  on  his  equipage 
books.  The  supply  officer  will,  however,  acouaint  himself  with  the  extent  of 
all  repairs  made  to  the  vessel,  securing  sucn  statements  from  the  navy  yard 
and  other  sources,  and  will  keep  such  records  and  papers  as  will  enable  him  to 

10/26/18.  (Beprint  due  to  change  on  p.  30d.) 


sod 


CHAP.  I. — THE  SUPPLY  OFFICEE  OF  A  SHIP. 


determine  at  any  time  the  extent  of  repairs,  the  cost  thereof,  and  whether  such  repairs 
i^ere  borne  by  the  owners,  Shipping  Board,  or  the  Navy. 

8   Procva-emmt  of  general  storea.--(Procurement  of  provisions   see  paragraph  cJdi 

et  seq.;  clothing  and  small  stores,  see  paragraph  431  et.  seq.;  ship  s  store  supplies. 

Bee  paragraph  464.)    The  general  supply  Bvstem  will  not  bemainteined  on  ve^ls 

operati^    under   the    direction    of  the    Naval    Overseas   Transportation    Service. 

All  requisitions  for  equipage  and  consumable  suppUes  (except  provisions  and  clothing) 

prepared  by  supply  officers  of  vessels  which  are  being  operated  for  the  account  of  the 

^  Navy  will  be  inscribed  Titte  B  or  Titic  C  and  the  proper  naval  appropriation.    Beq- 

^  uisitions  for  equipage  and  consumable  suppUes  (except  provisions  and  clothing) 

prepared  by  supply  officers  of  vessels  which  are  operated  by  the  Navy  for  toe  account 

of  4c  Army  will  be  inscribed  Titie  B  and  the  proper  naval  appropriation  or  Titie  C  and 

appropriation 167,  "General  Appropriations,  Quartermaster's  Corps,  191—.       11 

the  stetus  of  the  vessel  can  not  be  obtained  from  the  supply  officer  of  the  navy  yard 
nearest  the  place  where  the  vessel  ia  commissioned,  a  request  for  informaiion  will  be 

^%)  T?ponTeceipt  of  advices  from  heads  of  ship's  departments,  the  supply  officer 
will  prepare  requisitions  for  stores  as  may  be  necessary  to  meet  Oie  requirements  of 
the  vessel  The  supply  officer  wUl  be  afforded  every  assistance  by  heads  of  depart- 
ments and  the  commanding  officer  will  require  that  the  necessary  information  be  fur- 
nishe  J  the  supply  officer  in  sufficient  time  to  enable  him  to  prepare  requisitions 

Drier  to  arrival  in  port.  .  ,     •»,  •  -j.-  -n  u 

(b)  In  the  case  of  vessels  operated  fOT  the  account  of  the  Navy,  requisitions  will  be 
prepared  by  the  supply  officer  of  the  vessel  separately  under  Title  B  and  Me  C  and 
Separately  for  each  department  of  the  vessel.  The  following  notation  will  be  made  on 
each  requisition  (other  than  provisions  and  clothing)  submitted  by  supply  officers  of 
vessels  operating  for  the  account  of  the  Navy:  ,  ,    ^v  -^  •  *i^« 

"Stone  covered  by  this  requisition  are  to  be  charged  to  the  appropriation 
shown  hereon  and  Title  B  (or  C)  upon  issues  by  supply  officers  concerned. 

(c)  In  the  case  of  vessels  operated  by  the  Navy  for  the  account  of  the  Army,  only 
requisitions  for  Title  B  articles  need  be  prepared  separately  by  departmente.  Cx)n- 
Bumable  supplies  required  for  all  departments  may  be  placed  on  one  reqmsition j^ 
desired  The  following  notation  will  be  made  on  each  requisition  (other  than  pro- 
visions 'and  clothing)  submitted  by  supply  officers  of  vessels  operated  by  the  Navy  , 

fortheaccountof  the  Army:  ,  ,     .,  .  •   x-         -n  u    «v.««v«^  ♦« +1.^ 

If  for  cowipaoc— "Equipage  covered  by  this  requisition  will  be  charged  to  the 
appropriation  sliown  hereon  and  Title  B  upon  issue  by  supply  officers  concerned 
If  for  supplies.—'*  Consumable  supplies  covered  by  tiiis  requisition  are  to  be 

K         chMgcd  to  appropriation 167,  General  Appropriations,  Quartennaster  s 

Corps,'*  and  Titte  C  upon  issue  by  supply  officers  concerned. 

(d)  In  order  to  avoid  unnecessary  correspondence  and  future  corrections  m  returns, 
care  should  be  exercised  by  supply  officers  ashc^e  and  afloat  to  see  that  supplies  aje 
NOT  issued  to  vessels  operating  under  the  provisions  of  this  parapaph  under  l^tle  X 
Should  the  supply  officer  of  a  vessel  receive  an  invoice  inscribed  'Title  X,  he  ^vUl 
immediately  notify  the  supply  officer  making  the  issue  and  invite  his  attention  to 
the  provisions  of  this  subparagraph.  *         .  . 

9  Public  bills  —All  pubUc  bills,  except  those  covering  purchases  of  provisions, 
clothing  or  ship's  stores,  which  are  prepared  by  a  supply  officer  ol  a  vessel  operating 
uidei  tiie  provisions  of  ttiis  paragraph  will  be  inscribed  Titte  B  or  Titte  C.  H  the 
vessel  is  operating  for  tiie  account  of  tiie  Navy  or  Oie  Army  and  material  covered  by 
K  pubUc  bill  is  chargeable  to  Titte  B  ttie  expenditiire  wm  be  charged  to  ttie  proper  naval 
OTDroDriation.  In  ttie  case  of  purchases  of  consumable  supplies  chargeable  to  T«le  C, 
charec  will  be  made  to  the  proper  nav^  ap^opriation  where  Oie  vessel  is  operating 

for  the  account  of  ttie  Navy  and  to  appropriation  " 167,  General  Appropriations, 

Quartermaster's  Corps,  191—,"  wh«c  ttic  vessel  is  <^?«aatin«  for  ttie  account  of  ttie 
Army. 
10/2e/18. 


# 


SEC.  4. — ^DUTIES  CONTINGENT  ON   STATUS  OF  VESSEL.  SOC 

under  General  account  of  advances — Naval  supply  account,  or  under  Title  18 — 
Other  Government  Departments. 

10.  Closing  out  of  naval  supply  and  ordnance  accounts. — ^Where  the  general 
supply  system  has  been  established  on  board  a  vessel  operating  under  the  direc- 
tion of  the  Naval  Overseas  Transportation  Service,  the  following  procedure  will 
be  followed  by  the  supply  officer  in  closing  out  the  naval  supply  and  ordnance 
Title  X  accounts: 

(a)  Naval  supply  account.— AW  material  now  carried  in  this  account  will  be 
immediately  expended  to  titles  B  and  C  and  charged  to  the  proper  appro- 
priations on  S  and  A  Form  (3D—-'  Quarterly  transfer  statement,"  and  final  bal- 
ance sheet  of  naval  supply  account  (S  and  A  Form  157b)  will  be  rendered  im- 
mediately upon  receipt  of  the  necessary  vouchers  covering  all  receipts  under 
Title  X.  Expenditures  to  Title  B  substantiated  by  invoices  prepared  on  S  and 
A  Form  71  will  be  reported  in  column  2  (headed  "Miscellaneous  expendi- 
tures") on  S  and  A  Form  69.  All  expenditures  from  naval  supply  account  to 
Title  B  will  be  taken  up  on  the  proper  equipage  returns. 

(b)  Ordnance  account.  Title  X  {gunnery  officer). —AW  ordnance  material 
carried  in  this  account  will  be  expended  for  use  Title  C.  Such  expenditures 
will  be  substantiated  by  invoice,  S  and  A  Form  71. 

(c)  Ordnance  account,  Title  X  {supply  officer) .—AW  consumable  ordnance 
material  carried  in  this  account  will  be  expended  for  use,  Title  C.  If  any 
ordnance  equipage  is  carried  in  this  account  it  will  be  expended  to  Title  B 
and  taken  up  in  the  ordnance  equipage  return.  Invoices  (S  and  A  Form  71) 
will  be  prepared  to  substantiate  these  expenditures. 

11.  Shipments  of  commercial  cargoes  on  naval  vessels. — "  In  order  to  prevent 
the  transportation  by  Government  vessels  of  articles  intended  for  other  than 
Government  use,  it  is  directed  that  no  commanding  officer  of  any  vessel  accept 
for  shipment  any  freight  which  is  not  covered  by  bill  of  lading  issued  by  the 
supply  officer  of  the  yard  at  which  the  vessel  is  loading;  or,  if  there  be  no 
supply  officer  at  the  place  of  loading,  by  the  officer  authorized  to  make  ship- 
ment."    (G.  O.  117  August  31,  1914.) 

(a)  Whenever  material  is  accepted  for  transportation  as  provided  above,  the 
supply  officer  will  obtain  from  the  supply  officer  of  the  yard  at  which  the 
vessel  is  loading  the  original  and  two  carbon  copies  of  each  bill  of  lading  relating 
to  the  cargo  accepted  for  shipment.  In  case  the  loading  of  the  cargo  is  not 
under  the  cognizance  of  a  supply  officer  ashore,  the  bills  of  lading  will  be  pre- 
pared by  the  supply  officer  afloat  or  such  officer  as  the  commanding  officer  nmy 
designate. 

(6)  As  freight  is  charged  on  all  shipments  made  on  vessels  operated  by  the 
Navy  for  the  account  of  Allied  Powers,  other  Government  departments  (other 
than  War  Department)  and  private  concerns,  the  supply  officer  of  a  vessel 
receiving  such  goods  for  transportation  will  be  held  accountable  for  furnishing 
such  information  to  the  accounting  division,  S  and  A,  as  is  necessary  for  the 
proper  rendition  of  freight  bills. 

(c)  Prior  to  sailing  from  port  of  loading  the  supf)ly  officer  will  assemble  all 
bills  of  lading  relating  to  the  cargo  and  forward  by  registered  mail  one  carbon 
of  each  to  the  accounting  division,  S.  and  A.,  by  letter  of  transmittal  prepared 
in  the  following  form. 

From:  Supply  Officer. 

To:  Bureau  of  Supplies  and  Accounts  (attention  of  Accounting  Division). 

Via :  Commanding  Officer. 

Subject:  Forwarding  of  bills  of  lading. 

Reference:  Paragraph  84-11  (c),  Manual  for  Supply  Officers  afloat 

Enclosures:  Carbon  copies  of bills  of  lading. 

1.  In  accordance  with  reference,  there  is  forwarded  herewith carbon 

copies  of  bills  of  lading. 

2.  (If  any  of  the  bills  of  lading  cover  material  received  from  a  private  con- 
cern, state  in  this  paragraph  the  commercial  rates  applying  at  the  port  of  loadins 
on  such  material.)  ^ 

7/30/18. 


30f 


CHAP.  I. — THE  SUPPLY  OFFICER  OF  A  SHIP. 


SEC.  4. — ^DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 


30g 


3.  (If  any  freight  was  received  from  a  private  concern  "  short "  or  in  damaged 
condition,  state  the  facts  and  attending  circumstances  in  this  paragraph.) 

4.  (In  this  paragraph  will  be  noted  names  and  addresses  of  the  concerns  to 
whom  freight  bills  are  to  be  rendered,  if  other  than  consignee,  and  if  arrange- 
ments have  been  made  at  point  of  loading  for  the  collection  of  freight  money, 
full  details  will  be  given.) 

5  (Any  other  matters  in  connection  with  the  shipment  that  would  have  a 
bearing  on  the  settlement  of  freight  bills  will  be  given  in  this  paragraph.  For 
example,  the  expenses  incurred  by  the  various  consignors  in  connection  with 
the  loading  of  the  vessel,  etc.)  . 

(d)  To  the  carbon  copies  of  all  bills  of  lading  covering  shipments  received 
from  private  concerns  outside  of  the  United  States,  which  are  forwarded  to  S. 
and  A.  in  accordance  with  the  preceding  paragraph,  will  be  attached  dealer  s 
invoices,  attested  by  the  American  consul  at  point  of  loading,  showing  the 
quantity  by  weight  and  cubic  measurement  of  the  articles  transported  and  their 
value.  Lighterage  receipts,  documents,  papers,  and  copies  of  correspondence 
pertaining  to  the  shipment  should  also  be  attached. 

(c)  Upon  delivery  of  the  cargo  at  destination,  a  receipt  will  be  obtained  on 
the  original  bill  of  lading  for  the  material  delivered.  This  accomplished  bill  of 
lading,  together  with  lighterage  receipts  (if  delivered  on  lighters)  and  state- 
ment showing  the  condition  of  the  cargo,  upon  delivery,  will  be  forwarded  by 
letter  of  transmittal  to  the  accounting  division  of  S.  and  A.  In  order  that  any 
claims  may  be  intelligently  adjusted,  this  statement  will  be  as  complete  as 
possible  and  will  bear  the  recommendation  of  the  commanding  or  supply  officer, 
as  to  the  approximate  amount  that  is  to  be  allowed  for  shortage  or  damage  in 

transit.  ,         .^  i       «s 

(/)  A  supply  of  bills  of  lading  forms  may  be  secured  from  the  supply  officer 
of  any  navy  yard  or  upon  application  on  S.  and  A.  Form  73  from  the  supply 
officer,  navy  yard,  Washington,  D.  C.  ^      ^  u 

12.  Reports  and  rettims.— The  following  stores  returns  will  be  rendered  by 
supply  officers  of  vessels  operating  under  the  provisions  of  this  paragraph : 

Provision  return  (S.  and  A.  Form  36). 

Clothing  and  small  stores  return  (S.  and  A.  Form  37)  if  appropriate. 

Ship's  store  return  (S.  and  A.  Form  234)  if  appropriate. 

Quarterly  statement  of  ship's  stores  profits  (S.  and  A.  Form  55)  if  appropriate. 

Equipage  returns  for  each  department  of  the  ship,  viz.,  Navigation,  Ordnance, 
Construction  and  Repair,  Steam  Engineering,  and  Supplies  and  Accounts  (S. 
and  A.  Form  58). 

Cargo  return,  colliers  and  tankers  (S.  and  A.  Form  240). 

(o)  All  provision  returns,  Title  B  balance  sheets,  pay-roll  summaries,  and 
schedule  of  disbursements  rendered  by  supply  officers  of  vessels  which  are 
operated  by  the  Navy  for  the  account  of  the  Army  will  bear  the  following  nota- 
tion in  a  conspicuous  place  on  the  face  of  the  return  over  the  supply  officer's 

signature:  ^  ^,       . 

"This  vessel  has  been  operated  by  the  Navy  for  the  account  of  the  Army 

from ^,191— ,  to ,191—."  ^,         « 

(ft)  In  case  the  vessel  carries  no  supply  officer,  the  commanding  officer  will 
be  guided  by  the  provisions  of  this  paragraph  so  far  as  applicable,  and  will 
render  Title  B  equipage  balance  sheets  and  monthly  ration  returns  as  pro- 
vided in  Articles  5225  and  4549  N.  I.,  respectively. 

13.  Transfers  of  consumable  stores.— All  issues  of  consumable  supplies  made 
by  a  vessel  operating  under  the  provisions  of  this  paragraph  to  another  naval 
vessel  will  be  covered  by  an  invoice  (S.  and  A.  Form  71)  prepared  in  quadrupli- 
cate. These  invoices  need  not  be  signed  by  the  receiving  officer  in  cases  where 
it  is  impracticable  to  obtain  receipts  at  time  of  issue.  The  original  invoice  will 
be  forwarded  immediately  to  S.  and  A.  by  the  expending  vessel.  Two  copies  will 
be  forwarded  to  the  receiving  vessel,  one  of  which  will  be  forwarded  to  S.  and  A. 
as  provided  in  subparagraph  (a)  following.  The  remaining  copy  will  be  re- 
tained for  the  files  of  the  expending  vessel. 

7/30/18. 


(a)  In  the  cases  of  issues  of  consmnable  supplies  to  vessels,  operating  directly  or 
indi 


• 


lirectly  under  the  general  supply  system,  the  following  notation  will  be  placed 
on  the  invoices: 

"Dr.:  Title  C,  Appn.r U.  S.  S.  (name  of  receiving  vessel). 

"Cr.:  Title  C,  U.  S.  S. (name  of  expending  vessel). 

"In  accordance  with  paragraph  84-13  (a)  Manual  for  Supply  Officers  Afloat, 
the  stores  covered  by  this  invoice  are  not  to  be  taken  up  in  any  stores  account. 
One  copy  of  this  invoice  will  be  attached  to  S.  and  A.  Form  20 — 'Report  of 
Expenaitures  from  Naval  Supply  Account  Afloat' — ^when  rendered  to  S.  and  A. 
No  further  accounting  is  necessary.    An  imexpended  balance  imder  appropria- 
tion concerned  must,  however,  be  shown  on  Form  20  to  cover  the  amount  of 
this  invoice." 
If  the  above  procedure,  requiring  an  immediate  charge,  to  an  allotment,  results 
in  an  overexpenditure  of  allotment  on  the  receiving  vessel,  an  adjustment  for  any 
unused  supplies  will  be  made  by  means  of  a  memorandum  returned  material  stub 
as  provided  in  paragraph  300-5. 

(b)  In  the  case  of  issues  of  consumable  supplies  to  vessels  not  operating  under  the 
general  supply  system,  or  to  other  vessels  operating  under  the  provision  of  this  para- 
graph, the  following  notation  will  be  placed  on  the  invoice: 
*^Dr.:  Title  C,  Appn.: U.  S.  S.  (name  of 


Cr.:TitleC,U.  S.  S. 


receiving  vessel), 
(name  of  expending  vessel). 


"In  accordance  with  paragraph  84-13  (6),  Manual  for  Supply  Officers  Afloat, 
the  stores  covered  by  this  invoice  are  not  to  be  taken  up  in  any  stor^  account, 
and  no  further  accounting  in  connection  therewith  is  necessary." 

(c)  The  provisions  of  subparagraphs  (a)  and  (6)  above  do  not  apply  to  transfers  of 
equipage,  provisions,  clothing,  and  ship's  stores.  All  such  issues  will  be  handled 
in  accordance  with  existing  instructions.     (See  paragraphs  303;  356;  443;  470.) 

(d)  In  the  case  of  issues  made  by  the  supply  officer  to  vessels  of  Allied  Powers, 
separate  invoices  will  be  prepared  for  consumable  stores,  equipage,  provisions,  cloth- 
ing, and  ship's  stores.  Such  issues  will  be  treated  as  a  cash  sale  if  payment  is  re- 
ceived; otherwise,  as  a  charge  to  Title  22 — Allied  Powers.  In  either  case  the  original 
signed  invoice  (S.  and  A.  Form  71)  and  one  carbon  copy  will  be  forwarded  imme- 
diately to  S.  and  A.  for  such  action  as  may  be  necessary.  The  following  notation  will 
be  placed  on  the  face  of  all  invoices  to  Allied  Powers: 

Dr.:  Title  22 — ^Allied  Powers  (name  of  Allied  Powers  concerned). 

"Cr.:  Title  (B,  C,  or  X)  (name  of  expending  vessel)." 

If  payment  is  received,  a  statement  to  that  effect  will  also  be  made  on  the  invoice. 

14.  Placing  of  vessel  out  of  commission. — Wlien  a  vessel  is  placed  out  of  commission 
and  returned  to  the  United  States  Shipping  Board  or  to  the  owners,  the  supply  officer 
will  furnish  the  commandant  of  the  naval  district  at  which  the  vessel  is  placed  out 
of  commission  with  an  inventory  in  quadruplicate,  by  quantities  and  values  of  all 
articles  of  equipage  and  permanent  fittings  carried  on  his  equipage  books,  together 
with  a  complete  inventory,  by  quantities  and  values,  of  all  Dunkers,  provisions, 
consumable  supplies,  etc.,  on  board  the  vessel  at  that  tirae.  Any  items  of  provi- 
sions, ship  store  supplies,  clothing,  or  consumable  stores  which  may  have  been  trans- 
ferred to  other  vessels  or  turned  in  at  navy  yards  prior  to  placing  the  vessel  out  of 
commission  will  not,  of  course,  be  included  in  these  inventories.  In  order  that 
inventories  of  consumable  stores  and  the  invoices  contemplated  in  subparagraph  13 
may  be  priced  as  accurately  as  possible,  the  supply  officer  will  maintain  such  price 
records  as  will  enable  him  to  estimate  the  unit  price  at  which  such  stores  are  to  be 
issued. 

(a)  In  order  that  the  commandant  of  the  naval  district  at  which  the  vessel  is  placed 
Dut  of  commission  may  have  sufficient  information  to  make  adjustments  with  the 
owners  for  the  value  of  equipage,  spares,  and  permanent  fittings  on  board  the  vessel 
when  placed  out  of  commission,  the  supply  officer  will  furnish,  with  the  inventories 
required  by  preceding  subparagraph,  all  information  in  his  possession  that  would 
have  any  bearing  in  the  making  of  a  proper  settlement  with  the  owners. 

10/26/18. 


Section  5.— BONDS. 


# 


91  Bonds— General  requirements.—"  Officers  of  the  Pay  Corps  of  the  Navy, 
officers  of  the  quartermaster's  and  paymaster's  departments  of  the  Marine  Corps, 
masters  in  the  naval  auxiliary  service,  Navy  mail  clerks,  assistant  Navy  mail 
clerks,  and  such  other  officers  or  officials  as  the  Secretary  of  the  Navy  uiay 
direct  are  required  to  furnish  bonds  for  the  faithful  performance  of  their  du- 
ties. (Sees.  1383,  1560,  and  3614,  R.  S.,  and  acts  approved  Mar.  2,  189o,  May  J«, 
1908,  and  Aug.  24.  1912.)"     (N.  I.  3901-1.)  *.o.  fHoi.. 

"  Wherever  practical  such  bonds  shall  be  renewed  every  four  years  after  their 
dates.    (Act  approved  Mar.  2,  1895.)"    (N.  I.  3901-2.) 

"  In  furnishing  official  bonds,  officers  and  others  shall  comply  strictly  with  the 
provisions  of  this  chapter."     (N.  I.  3902.)  <.  .    ^v,    ^  *      ^  f^    ^.™ 

"  Every  bond  shall  bear  date  even  with  or  subsequent  to  the  date  of  the  com- 
mission or  appointment."     (N.I.  3903.)  ^    ^r.  ^    4>4.x.      *«^„  s^o^^^K^ 

"  Every  bond  shall  bear  date  even  with  or  prior  to  that  of  the  affidavits  of  the 
sureties  and  to  that  of  the  certificates  as  to  their  sufficiency."     (N  I.  3904.) 

"  Seals  of  wafer  or  wax  shall  be  attached  to  the  bond  at  the  place  indicated, 
opposite  the  places  for  the  signatures  of  the  principal  and  sureties."     (N.  I. 

3905  ) 

"  Two  or  more  witnesses  shall  be  required  to  each  signature,  and  each  witness 

shall  give  his  street  and  city  address."     (N.  I.  3906.)  ,xt  t  o^^  x 

"  The  wife  of  a  principal  shall  not  be  accepted  as  a  surety.      (N.  I.  3907.) 

"  There  shall  be  no  erasures  or  alterations  in  any  part  of  the  bond."     (N.  I. 

3908  ) 

"  The  form  shall  be  neatly  filled  out  and  the  signatures  shall  be  legibly  writ- 
ten."    (N.  I.  3909.)  ..     ,      ^.  „  u.      ,       ^  V 

"Every  bond  on  which  the  sureties  are  individuals  shall  be  signed  by  not 
fewer  than  two  sureties,  at  least  one  of  whom  shall  qualify  in  a  sum  not  less 
than  the  full  amount  of  the  bond  over  and  above  all  exemptions,  debts,  and 
legal  liabilities.  If  there  be  but  two  sureties,  the  second  shall  also  qualify  in 
a  like  amount.  In  lieu  of  a  second  surety  for  the  full  amount,  two  or  more  in 
dividuals  may  be  accepted,  provided  the  aggregate  amount  for  which  they  qual- 
ify be  not  less  than  the  full  amount  of  the  bond.  Each  surety  shall  make  affi- 
davit stating  the  value  of  his  or  her  property  over  and  above  all  exemptions, 
debts  and  legal  liabilities.  In  case  a  married  woman  be  offered  as  surety,  an 
additional  certificate  shall  be  required  to  the  effect  that  such  surety  holds  her 
property  in  her  own  right,  and  is  competent  to  bind  herself  as  surety  in  such 
cases  under  the  laws  of  the  State  in  which  she  resides.  The  sufficiency  of  the 
sureties  shall  be  certified  to  by  a  judge  or  a  clerk  of  a  United  States  court  for 
the  district  in  which  the  sureties  reside  or  by  a  United  States  attorney  for  such 

district."    (N.I.  3910.)  ^  ^o   -.on^        ^.«^.4       ^ 

"Under  the  provisions  of  the  act  approved  August  13,  1894,  entitled  'An  act 
relative  to  recognizances,  stipulations,  bonds,  and  undertakings,  and  to  allow 
certain  corporations  to  be  accepted  as  surety  thereon,'  as  amended  by  the  act 
approved  March  23,  1910,  a  surety  or  guaranty  company  duly  certified  by  the 
Secretary  of  the  Treasury  as  having  complied  with  the  requirements  of  said 
acts  and  by  him  authorized  to  do  business  thereunder,  and  having  a  duly  ap- 
pointed agent  in  the  District  of  Columbia,  will  be  accepted  as  sole  surety  on  a 
bond."  (N.  I.  3911.) 
6/24/17.  3^ 


32 


CHAP.  I. — THE  SUPPLY  OFFICEB  OF  A  SHIP. 


SEC.  5. — ^BONDS. 


33 


"A  con)orate  surety  bond  furnished  by  an  oflftcer  of  the  Pay  Corps  of  the 
Navy  or  by  an  officer  of  the  Marine  Corps,  for  which  a  premium  charge  of  more 
than  $2,025  a  thousand  is  made  will  not  be  accepted  by  the  department.  With 
every  corporate  bond  the  surety  or  bonding  company  shall  be  required  to  furnish 
a  certificate  showing  the  rate  of  premium  charged  therefor.  (Act  approved 
Aug.  5,  1909.)"     (N.  I.  3912.) 

"  Triplicate  signature  cards,  filled  out  in  the  oflScer's  own  handwriting,  shall 
be  furnished  with  each  official  bond.  These  cards  shall  show  the  officer's  official 
signature,  official  title,  residence,  and  date  of  signing.  The  signature  indicated 
on  the  cards  as  the  official  signature  shall  correspond  to  that  on  the  official 
bond,  and  the  signatures  to  official  papers  and  indorsements  on  Treasury  war- 
rants shall  in  every  case  correspond  as  nearly  as  possible  to  the  official  signa- 
ture. As  soon  as  the  signature  cards  are  properly  filled  out  they  shall  be  for- 
warded to  the  Navy  Department  (office  of  the  solicitor).'*    (N.  I.  3913.) 

92.  Bonds — Officers  of  the  Pay  Corps. — "  Before  entering  upon  the  duties  of 
his  office  every  officer  of  the  Pay  Corps  shall  give  bond  for  the  faithful  per- 
formance  thereof,  with  sufficient  surety,  to  be  approved  by  the  Secretary  of  the 
Navy,  and  under  such  regulations  or  instructions  as  may  be  issued  from  time 
to  time  by  proper  authority.     (Chap.  33,  Naval  Instructions.)"     (N.  R.  3002-1.) 

"  He  shall  give  a  new  bond,  with  sufficient  surety,  every  four  years,  or  when- 
ever required  to  do  so  by  the  Secretary  of  the  Navy ;  and  all  such  bonds  shall 
be  examined  every  two  years  for  the  purpose  of  ascertaining  the  sufficiency  of 
the  surety  thereon.     (Sec.  1384  R.  S.)"     (N.  R.  3002-2.) 

"The  bond  of  an  officer  of  the  Pay  Corps  takes  effect  from  the  date  of  its 
approval  by  the  Secretary  of  the  Navy."    (N.  R  3002-3.) 

"  The  issuing  of  a  new  appointment  and  commission  to  any  officer  of  the  Pay 
Corps  shall  not  affect  or  annul  any  existing  bond,  but  the  same  shall  remain  in 
force  and  apply  to  such  new  appointment  and  commission.  (Sec.  1385,  R.  S.)" 
(N.  R.  3002-^.) 

"  The  bond  of  an  officer  of  the  Pay  Corps  acting  as  an  assistant  to  another 
officer  covers  the  public  property  actually  in  his  custody,  and  for  which  he  haa 
receipted,  but  does  not  release  the  senior  from  a  proper  supervision  over  the 
acts  of  his  subordinate."     (N.  R.  3002-5.) 

93.  Bonds — Duty  afloat. — "A  bonded  officer  attached  to  a  seagoing  vessel 
or  on  a  station  outside  the  continental  limits  of  the  United  States  will  not  be 
required  to  file  a  new  bond  at  the  expiration  of  the  four-year  period  until  after 
detachment  from  such  duty."    (N.  I.  3921.) 

If,  however,  on  account  of  insufficiency  of  surety  or  for  any  other  reason  an 
officer  of  the  Pay  Corps  is  directed  by  the  department  to  file  a  new  bond,  the 
instructions  relating  to  deposits  of  funds  under  the  expiring  bond  must  be 
strictly  followed. 

"  In  case  of  the  promotion  of  a  bonded  officer  on  such  duty  on  board  a  sea- 
going vessel  or  on  a  station  outside  the  continental  limits  of  the  United  States, 
a  supplemental  bond  shall  be  furnished  in  an  amount  sufficient  to  bring  the  total 
security  furnished  up  to  the  statutory  amount."     (N.  I.  3922.) 

**  When  a  bonded  officer  is  detached  from  such  duty  aboard  a  seagoing  vessel 
or  on  a  station  ouside  the  continental  limits  of  the  United  States  he  shall  file  a 
new  bond  in  the  full  statutory  amount  required  in  his  grade,  either  on  account 
of  the  expiration  of  the  four-year  bonding  period  or  on  account  of  his  promo- 
tion to  an  advanced  grade  subsequent  to  the  date  of  his  last  bond.  In  such  a 
case  the  new  bond  shall  be  duly  executed  and  forwarded  to  the  department  for 
approval  as  soon  as  the  accounts  are  closed  and  all  balances  deposited  under  the 
old  bond.  The  department  (office  of  the  solicitor)  shall  be  notified  as  soon  as 
all  balances  are  deposited."     (N.  I.  3923.) 

A  disbursing  officer  of  the  Navy,  when  required  to  file  a  new  bond  by  reason 
of  promotion,  should,  in  transferring  the  balances  under  the  old  bond,  retain  all 
amounts  withheld  by  him  as  income  tax  until  he  receives  instructions  from 

5/24/17. 


Bureau  of  Internal  Revenue  as  to  disposition  to  be  made  of  it.     (Comp.  Dec 
May  29,  1916.) 

"  In  case  the  official  bond  of  an  officer  attached  to  a  seagoing  vessel  or  on  a 
station  outside  the  continental  limits  of  the  United  States  ceases  to  afford 
proper  security  a  new  bond  shall  be  executed  immediately  and  forwarded  to 
the  department  for  approval.  As  soon  as  this  bond  is  approved  the  commanding 
officer  of  the  vessel  or  the  commandant  of  the  station  will  be  notified  by  the 
department.  The  accounts  under  the  old  bond  shall  then  be  closed,  a  board  of 
three  officers  shall  be  appointed  by  the  commanding  officer  or  commandant  to 
verify  the  balances  of  the  bonded  officer,  and  new  accounts  shall  be  opened 
under  the  new  bond."     (N.  I.  3924.) 

94.  Surety  companies. — List  of  companies  holding  certificates  of  authority 
from  the  Secretary  of  the  Treasury  under  the  acts  of  Congress  of  August  13, 
1894,  and  March  23,  1910,  as  acceptable  sureties  on  Federal  bonds,  is  published 
quarterly  by  the  Treasury  Department. 

95.  Breceipts  for  premiums. — Officers  having  a  corporate  company  as  surety 
on  their  bonds  are  required  to  forward  to  the  Treasury  Department,  Division 
of  Appointments,  the  company's  receipt  for  the  payment  of  annual  premiums. 
(Tr.  Dept.  Cir.  65,  1904.) 

5/24/17. 


<y 


CHAPTER  II. 
THE  SUPPLY  DEPARTMENT. 

Section  6.— OBGANIZATION. 


101.  Supply  department. — "  The  complement  of  the  ship  shall  be  organized 
Into  six  departments,  namely :  I,  the  gunnery  department ;  II,  the  navigation 
department;  III,  the  engineering  department;  IV,  the  construction  depart- 
ment; V,  the  medical  department;  VI,  the  supply  department.  In  small  ships 
one  officer  may  have  charge  of  several  departments  in  accordance  with  these 
regulations."     (N.  I.  2501-la.) 

102.  "  The  supply  division  shall  consist  of  all  officers  of  the  Pay  Corps 
attached  to  the  ship,  the  chief  pay  clerks,  pay  clerks,  and  acting  pay  clerks, 
yeomen  and  jacks-of-the-dust,  the  commissary  steward,  cooks,  bakers,  store- 
men,  and  such  other  persons  as  may  be  assigned  to  it  by  the  commanding 
officer."     (N.  I.  2203-1.) 

"  It  shall  muster  at  quarters  at  a  place  designated  by  the  commanding 
officer."     (N.  I.  2203-2.) 

"  The  senior  officer  of  the  Pay  Corps  shall  take  charge  of  the  division  and 
make  the  usual  report  in  regard  to  absentees.  He  shall  comply  with  the 
requirements  of  Arts.  I  1822  to  I  1826,  Inclusive."     (N.  I.  2203-3.) 

"  In  battle,  the  members  of  the  division  shall  be  stationed  by  the  commanding 
officer  where  they  will  be  of  the  greatest  service."     (N.  I.  2203-4.) 

"  For  the  issue  of  money,  small  stores,  and  clothing,  the  enlisted  men  of 
this  division  shall  be  under  the  supply  officer  in  the  same  manner  as  the  men 
of  the  gun  divisions  are  under  the  gun-division  officers."     (N.  I.  2203-5.) 

"  Officers  commanding  divisions  shall  make  themselves  thoroughly  con- 
versant with  the  fire  bill  and  carefully  carry  out  its  requirements."  (N.  I. 
1.822.) 

"  The  commanding  officers  of  divisions  shall,  whenever  necessary,  have 
prepared  and  signed  memorandum  requisitions  for  clothing  and  small  stores 
or  other  articles  required  by  the  men.  They  shall  not  permit  requisitions  to  be 
submitted  for  any  man  more  frequently  than  necessary  with  the  exercise  of 
reasonable  foresight."     (N.  I.  1823-1.) 

"  No  issue  of  clothing  or  small  stores  shall  be  made  to  any  person  in  debt 
to  the  Government,  or  against  whom  a  checkage  is  pending  which  may  put 
him  in  debt,  except  on  written  authority  of  the  commanding  officer  and  a 
statement  upon  the  requisition  that  the  issue  is  necessary  for  the  health  and 
comfort  of  the  person  requiring  it.    (R.  619, 10.)     (N.  I.  1357.)"    (N.  I.  182^2.) 

"  The  commanding  officers  of  divisions  shall  require  each  man  to  whom  an 
issue  of  clothing  or  small  stores  is  made  to  present  the  articles  drawn,  together 
with  his  copy  of  the  receipt  given  by  [the  clothing]  yeoman  to  him  (Art.  I,  4528) 
to  his  division  officer  or  to  some  person  in  that  division  designated  by  such  officer 
to  check  off."     (N.  I.  1824.) 

"Commanding  officers  of  divisions  shall  make  quarterly  to  the  command- 
ing officer  a  conduct  report  of  the  men  of  their  divisions  in  accordance  with 
prescribed  forms."  (N.  I.  1825-1.)  "They  shall  encourage  and  endeavor  to 
assist  those  who  are  specially  desirous  of  improving  themselves  in  knowledge 
or  of  advancing  in  rating."    (N.  I.  1825-2.) 

P/13/17.  36 


36 


CHAP.  n. — THE  SUPPLY  DEPARTMENT. 


«4 


"Commanding  officers  of  divisions  shall,  in  addition  to  carrying  out ^e 
instructions  already  laid  down  for  inspection,  take  special  care  that  all  outer 
and  rdercloS,  overcoats,  caps,  hats,  and  bedding  of  the  men  are,  m  resj^ct 
to  quality,  pattern,  and  color,  in  accordance  with  the  prescribed  uniform. 

^^' Thef  sta^'l^  see  that  all  materials  drawn  are  used  for  the  PfP^^e  required ; 
that  all  clothing  is  neatly  made,  marked,  and  kept  in  order,  and  that  none  of  it 
^  J^ld  that  Sie  men  are  neat  n  person  and  clothing,  and  provided  with  regu- 
Iti^nkn^es  and  lanyards;  and  that  underclothing  is  worn  at  all  times,  unless 
mspen^  w'r by  order  of  the  commanding  officer.  All  work  done  by  t^e 
sitp's^lor  shall'^be  submitted  to  the  division  officer  concerned  for  inspection 
and  approved  before  it  is  accepted  or  any  payment  made  therefor.     (Art.  1  Til 

^^i(»'  Stationf  tnV  drills.—"  The  executive  officer  shall  prepare  complete 
watS;  quartrstaUon,T^^^  coaling,  collision,  berthing,  and  boat  bills  and  have 
Shem  framed  and  hung  up  in  some  conspicuous  position,  after  approva  by  the 
SZfndTng  officer.  These  must  be  kept  complete,  correct,  and  accessible  at  all 
tS  during  the  cruise.  The  Ixmt  bill  must  contain  full  directions  for  abandon- 
iJ^  ship  including  arrangements  for  providing  the  necessary  supplies  of  food 
and  wa'ierThe  Ire  bill  must  contain  full  directions  for  extingmshmg  a  fire 
during  quarters,  when  the  regular  alarm  is  not  given.       (N.  I   25U1-D.) 

"Commissary  stewards,  cooks,  and  bakers  shall  be  excused  from  all  drills 
other  San  'cl  Jar  ship  fo^  action,'  'general  quarters  -  fire  Q^^^rters/' abandon 
ship  "  and  ♦  target  practice.'  "  (N.  I.  2605^.)  "At  all  times  when  food  is  being 
preparXt  the  galley  or  oven  for  use,  excepting  in  case  of  ac  «a/^°l«^|^SI' ^ 
sXient  number  of  cooks  and  bakers  shall  be  left  in  charge."     (N.  I   2605-5 

IM  Pay  clerks.-"  Chief  pay  clerks,  pay  clerks,  and  acting  pay  clerks  will 
perf^m  the  duties  assigned  to  them  by  the  officers  of  the  Pay  Corps  with  whom 

'*'«^I?'5if  ^clr'of^Sie^Pay^orps  concerned  specifically  authorises  the  pay 
elcrk  to  certify  to  the  correctness  of  money  lists  as  authorized  at  page  4063 
of  Bureau  Memoranda  188,  there  would  appear  to  be  no  objection  to  the 
payment  of  monthly  money,  using  such  Ust  as  a  basis;  but,  unless  specific 
auS^r?ty  is  given,  it  is  not  believed  that  the  officer  of  the  Pay  Corps  could 
be  held  responsible  for  an  erroneous  payment  caused  by  the  ^act  that  the 
list  was  certified  by  the  pay  clerk  in  his  absence  and  without  his  spec^ 
authority."     (Letter  S.  &  A.  to  commanding  officer  Panther,  July  6,  1917— 

^*io5^^men  "  shall  exercise  vigilance  and  care  over  the  stores  to  which 
thev  have  access.  They  shall  keep  such  accounts  of  public  stores  as  may  be 
prScribed  from  time  to  time.  They  shall  see  that  the  regulations  concerning 
lights  m  the  storerooms  to  which  they  have  acce^  are  strictly  observed,  and 
that  every  precaution  is  taken  to  prevent  fire  or  other  accident."  (N.  R.  3402.) 
-Yeomen  ♦  *  *  shall  not  be  discharged  until  the  stores  under  their  charge 
shall  have  been  examined  and  satisfactorily  accounted  for."  (N  R.  3605.) 
The  pay  yeomen  will  perform  such  office  duties,  etc.,  as  may  be  assigned  to 

them  bv  the  supply  officer.  .    ,    ^  .,  i.i 

The  clothing  yeoman  (or  pay  yeoman,  if  there  is  but  one  yeoman  available 
for  both  duties)  is  responsible,  under  the  supply  officer,  for  the  upkeep  of  stock, 
care  and  issue  of  clothing  and  small  stores,  and  for  the  good  condition  of  the 

storerooms  and  Issuing  room.  ,      ^^  ,      ^        ^  i 

The  shiD's  store  yeoman  is  responsible,  under  the  supply  officer,  for  upkeep, 

«ire  and  sale  of  stock  and  for  the  condition  of  the  ship's  store  and  storerooms. 
The  force  of  general  supply  yeomen  and  storemen  will,  when  practicable,  be 

^o  organized  that  the  upkeep  of  stock,  the  care,  inventory,  issue,  and  accounting 

for  store  be  separately  organized  under  "  Equipage  "  and  under  "  SuppUes." 

9/13/17. 


SEC.  6. — ORGANIZATION. 


37 


106.  The  [chief]  commissary  steward  shall  not  have  custody  of  or  control 
over  the  record  of  provisions  received,  nor  shall  he  prepare  public  bills  or  quar- 
terly provisions  returns ;  his  duties  being  confined  solely  to  the  galley,  bakery, 
and  such  storerooms  as  he  has  charge  of  and  the  work  directly  connected  there- 
with—including the  preparation  of  bills  of  fare,  together  with  a  statement  giv- 
ing the  estimated  quantity  of  each  aricle  needed  in  the  preparation  thereof  for 
submission  to  the  supply  officer.  He  shall  make  each  morning  a  written  report 
to  the  supply  officer  of  all  provisions  issued  the  day  before  and  shall  keep  an 
accurate  account  of  everything  committed  to  his  care."     (N.  I.  2241-13.) 

107.  Ship's  cooks  and  bakers  will  be  assigned  to  the  supply  department,  as 
allowed  by  the  official  complement  of  the  ship.  When  vacancies  in  the  comple- 
ment remain  unfilled,  the  commanding  officer  should  be  requested  to  detail  suit- 
able men  from  other  branches.  When  a  separate  ship's  cook  is  allowed  for  the 
chief  petty  officers'  mess  he  is  nominally  attached  to  the  supply  department  and 
must  conform  to  such  general  galley  instructions,  etc.,  as  may  be  in  force. 

108.  Jacks-of-thedust  will  be  assigned  to  duty  in  connection  with  store- 
rooms and  the  handling  of  provisions. 

109.  "  Messmen  shall  be  detailed  from  the  lower  ratings.  In  no  case  shall 
a  petty  officer  be  detailed  for  duty  as  a  messman."    (N.  I.  2513-3.) 

"  The  executive  officer  ♦  *  *  shall  be  responsible  for  the  detail,  organiza- 
tion, and  the  discipline  of  the  messmen  of  the  general  mess  and  for  the  proper 
service  of  the  food  at  the  mess  tables."     (N.  I.  2513-4.) 

110.  Efficiency  reports.— Efficiency  marks  for  the  enlisted  personnel  of  the 
supply  department  will  be  prepared  quarterly  and  submitted  to  the  executive 
officer. 

111.  Vacancies  in  the  complement  of  the  supply  department  which  remain 
unfilled  should  be  made  the  subject  of  a  letter  to  the  commanding  officer. 

112.  Promotions. — Recommendations  for  promotions  should  be  made  to  the 
commanding  or  executive  officers. 

"As  the  bureau  maintains  classes  for  the  instruction  of  yeomen,  cooks,  bakers, 
and  commissary  stewards,  etc.,  it  is  preferred  that  men  showing  particular  apti- 
tude should  be  recommended  for  courses  of  instruction  rather  than  for  the  rates 
they  would  receive  after  duly  completing  the  respective  courses.  It  is  desired 
that  only  men  in  general  service,  and  who  have  proven  themselves  desirable, 
may,  as  far  as  practicable,  be  detailed  to  the  trade  schools.  No  one  will  be 
recommended  for  any  class,  however,  who  has  not  been  on  board  of  a  cruising 
ship  for  at  least  four  months,  who  has  not  more  than  two  years  or  less  than 
four  months  to  serve  on  current  enlistment,  and  is  in  every  way  generally  de- 
sirable for  the  naval  service."     (Bu.  Nav.  Cir.,  Oct.  1,  1911.) 

113.  Applications  for  leave  or  liberty  or  special  requests  in  the  case  of  per- 
sons in  the  supply  department  shall,  after  recommendation  by  the  supply  officer, 
be  forwarded  to  the  executive  officer. 

114.  Reports  against  enlisted  men  of  his  own*  or  any  other  department,  if 
not  requiring  immediate  attention,  should  be  entered  by  the  supply  officer  in 
the  report  book  kept  by  the  executive  officer.  (N.  I.  2514-4.)  Urgent  or  serious 
complaints  should  be  made  the  subject  of  special  report. 

115.  Acting  as  treasurer  of  an  enlisted  men's  mess  is  prohibited  in  the  case 
of  all  persons  connected  with  the  supply  department     (S.  A.  M.  1066.) 

9/13/17. 


73416''— 18- 


Section  7.— STOREROOMS,  OFFICES,  AND  EaUIPMENT. 

owi*  ^^^^^''^^^^  ^^  Offices.— "The  officers  of  the  Pay  Corps  shall  take 
charge  of  the  office,  store,  and  other  rooms  under  their  charge,  which  are  kept 
locked,  keeping  the  keys  in  their  custody.  They  shall  see  that  store  and  other 
a^T.1  "J'?i?''  *^®''*  ^^^""^^  ^""^  ^^®^'^'  *^'^'  well  ventilated,  and  in  good  order, 
of  the  ship  "^  W  L  22o'^l.f '  ^""^^^^^^^  ^^  the  same  time  as  the  other  parts 
"  They  shall  see  that  no  private  articles  are  stowed  in  these  rooms ;  and  that 
they  are  not  used  as  sleeping  apartments  without  the  knowledge  and  authority 
of  the  commanding  officer."     (N.  I.  2204-2  )  s    «  u  aut  unijr 

«„th^^Hl*''^l7i?'"^'''*  "'P''^  ?^^"  ^^  "^^  ^^^  *  sleeping  apartment  except  by 
authority  of  the  department,  nor  shall  any  such  room  be  used  for  any  other 
purpose  than  the  public  service  for  which  it  is  allotted,  unless  in  cUs  of 
emergency  in  which  case  the  emergency  and  consequent  changes  shall  be 
immediately  reported  to  the  department."     (N  I  809  ) 

«f"nT^hf ''i'i^f  master-at-arms  shall  see  that  all  dispositions  ordered  for  safety 
at  night,  including  the  securing  of  storerooms,  holds,  orlops,  water-tight  doori 
%:  I    2640.T  *^^  '''^^*'  """^  ^^^Pl^ted  by  7.30  p.  m.  ofbefor^ 

Inspections  by  the  first  lieutenant,  as  the  officer  responsible  for  the  clean- 

liness  and  good  order  of  the  ship,  are  authorized  by  regulation.     (See  par  25  ) 

Heads  of  departments  shall  have  charge  of  all  keys  of  their  respective 

storerooms,  including  duplicate  and  spare  keys  to  the  same."     (N   I   1^2  ? 

None  of  the  ship's  keys  shall  be  taken  out  of  the  ship."     (N*  I    WM^l 

"Uncovered  lights  shall  never  be  left  unattended  in  any  part  "of ' thTS^n 
and  covered  lights  shall  always  be  so  secured  as  to  prevent  breaking  or  cL?! 
wJLt  ,?r^^«^^^  Ijghts  shall  never  be  used  in  holds,  storeroom!,  or W 
(N    I    2607-10. r  ^  *^^  ^^'^^  ^^^'  ^^^^^^  *"*  test  the  a^?^ 

"  ^?^^  «^^'*  ?^"  ^^^^*y  matches  shall  be  permitted  on  board,  and  the  com- 
manding officer  shall  pre^scribe  the  necessary  precautions  to  be  observed  in  tT^ 
use.  They  shall  not  be  used  in  storerooms,  holds,  or  orlops,  and  care  sha  I  bl 
taken  that  persons  about  to  enter  the  magazines  and  shell  rooms  have  no 
matches  about  them."     (N.  I.  2607-15.)  ^® 

122.  Permanent  fittings.— Repairs  or  alterations  to  storerooms  or  to  ner- 
Tlt^^  S"'?^.  under  the  cognizance  of  the  supply  department  should  be^ 
quested  by  letter  to  the  commanding  officer,  classified  as  alterations,  uVJS 
repairs,  and  desirable  repairs.     (See  N.  I.  4301  and  4331.)       TWe  D  s^  mr 
940;  open  contract  repairs,  see  par.  495.)  '         '^^' 

123.  Maintenance  stores— Equipage  for  use  in  the  supply  department  *?hnll 
be  carried  by  the  supply  officer  on  S.  and  A.  balance  sheets  in  the  ^me  man^^^^ 
as  equipage  of  other  ship's  departments.     (See  par  321  )  manner 

h.S?*^!?^^l^^^^  ^^1'°^  a  general  supply  system  is  furnished  with  an  allowance 
book  of  S.  and  A.  equipage;  other  vessels  have  an  allowance  of  S  and  ? 
equipage   and   consumable  supplies.  ^^^  ^ 

5/24/17.  ^ 


40  CHAP,  n.— THE  SUPPLY  DEPABTMENT. 

When  safes  are  turned  Into  store  or  Issued  from  store,  supply  officers  must 
set  the  combinations  at  zero.    (S.  A.  M.  ^ib^.j  


standard  safes. 


Old-pattern: 

No.l 

No.2 

No.3 

New  pattern: 

No.l 

No.2 

No.3 

No.4 

Outside  measure. 


Height.     Width 


Jncha. 
29i 
23 
19i 

40 
30 
24 
26 


Incha 
24 


Depth. 


Iiuhes. 


SI 

16 

28 
24^ 
24 
22 


15 

22 
20 
20 
22 


tojL    TwrftiTitenance  stores-SuppUes,  including  stationery,  required  for  use 

under  title  X. 

6/24/17. 


Section  8.— CORRESPONDENCE. 

131.  Official  correspondence. — (See  N.  I.  5301  et  seq.  for  complete  instruc- 
tions. ) 

"All  official  communications  from  the  Navy  Department  or  other  superior 
authority,  dealing  with  any  matter  of  ship's  duty,  shall  be  addressed  to  the  com- 
manding officer.  He  shall  call  upon  the  heads  of  departments  concerned,  if 
necessary,  to  prepare  or  assist  in  preparing  for  his  signature  a  suitable  reply  or 
indorsement.  All  official  letters  addressed  to  subordinates  on  board  ship  shall 
be  forwarded  through  the  commanding  officer."     (N.  I.  5326-1.) 

"Commanding  officers  shall  conduct  and  sign  all  correspondence  with  the 
Navy  Department,  their  commander  in  chief,  or  other  superior  authority,  re- 
lating to  the  efficiency  or  requirements  of  their  commands."     (N.  I.  5326-2.) 

"All  routine  reports  intended  for  the  Navy  Department  which  do  not  require 
action  or  comment  by  the  commander  in  chief,  and  are  not  necessary  for  his 
information,  shall  be  forwarded  direct  by  the  commanding  officer,  excepting 
such  as  the  commander  in  chief  or  the  division  commander  may  desire  to  have 
forwarded  through  his  office."     (N.  I.  5335-2.) 

"  Every  person  in  the  Navy  making  an  official  communication  of  any  kind  to 
any  superior  authority,  other  than  his  immediate  commanding  officer  *  ♦  • 
shall  send  the  same  unsealed  to  his  commanding  officer,  to  be  by  him  remarked 
upon  and  forwarded."     (N.  I.  5329-2.) 

"All  communications  in  regard  to  ship  duty  intended  for  or  issued  by  the 
commanding  officer  shall  be  transmitted  through  the  executive  officer,  except 
when  the  contrary  is  specifically  laid  down  in  these  regulations."    (N.  R.  2201-3.) 

"  Officers  shall  not  sign  nor  forward  informal  communications,  or  such  as  are 
not  prepared  in  accordance  with  these  instructions."     (N.  I.,  5329-3.) 

"When  new  work  is  duly  authorized,  a  shipment  or  fresh  business  directeil. 
or  a  requisition  duly  approved,  the  head  of  the  department  interested  on  board  a 
ship  in  commission  or  the  navy  yard  officials  concerned  may  communicate  direct 
with  all  bureaus,  officers,  persons,  or  firms  involved  in  the  matter,  in  order  to 
expedite  the  transaction  of  public  affairs.  Important  messages  sent  by  tele- 
phone shall  be  confirmed  in  writing."     (N.  I.  5340-3.) 

"All  indorsements  affecting  pay,  mileage,  transportation,  and  traveling  ex- 
penses shall  be  placed  on  the  face  of  the  original  order  involving  travel,  if  prac- 
ticable, otherwise  on  the  back  of  the  order.  Such  indorsements  shall  never  be 
placed  on  sheets  which  might  be  detached  from  the  original  order."  (N.  I. 
5312-23.) 

132.  Corresi)ondence  with  Treasury  Department. — "  Officers  of  the  Pay 
Corps  shall  forward  through  the  commanding  officer  all  reports  and  communica- 
tions, except  correspondence  with  the  Treasury  Department  and  accounts  and 
returns.     (Art.  I  4923,  par.  1.)"    (N.  I.  2205-1.) 

"Applications  to  the  Comptroller  of  the  Treasury,  under  the  act  approved 
July  31, 1894,  for  his  decision  upon  any  question  involving  a  prospective  payment, 
shall  be  forwarded  through  the  usual  official  channels  to  the  Navy  Department 
for  transmission  to  that  officer."    (N.  I.  2205-2.)     (See  par.  643.) 

133.  Correspondence  with  contractors. — An  official  communication  requir- 
ing correspondence  with  a  firm  under  contract  with  the  department  shall  not  be 
forwarded  by  indorsement  to  such  firm.  A  separate  letter  should  be  written. 
(S.  A.  M.  1273.) 

5/24/17.  U 


42 


CHAP.  n. — THE   SUPPLY  DEPARTMENT. 


134  Between  subordinate  officers.— "  Official  correspondence  between  sub- 
ordPnate  officers  oTsWps  or  naval  stations  is  forbidden,  unless  elsewhere  spe- 
cifically authorized  herein."     (N.  I.  5304.)  ^ffl«:„,  A^n^^rr^0T^f^  rprpived 

135.  Files.— "All  officers  shall  file  and  preserve  all  offic  a  documents  receivea 
and  copies  of  all  official  letters  and  indorsements  sent       (I^  I.  5352-^^^^^^ 

"  Suitable  files  containing  copies  of  all  orders  given  and  offic  ml  >e"ers  written 
and  the  original  of  all  letters  received  on  public  service  in  all  offices  on  board 
naval  vei"fs  and  at  shore  stations  shall  be  kept  and  preserved.  Commanding 
officers  ma V  take  copies  of  orders  or  letters  sent  or  received.  The  system  of  filing 
Sb^^Sch  as  to  safeguard  all  official  papers  and  to  render  them  readi  y  acces- 
sufle  ^r  reference.    A  flat-filing  system  shall  be  used  when  practicable."     (^.  I. 

^136' Signatures  of  commanding  officers,  etc.-"All  communications,  orders, 
bills  requisitions,  and  papers  which  by  law  or  regulations  are  to  be  signed,  ap- 
pro^dTr  forwarded  by  an  officer  commanding  a  fleet,  squadron,  division,  or 
Station  the  commandant  of  a  naval  station,  the  senior  officer  present  or  the 
commanding  officer  of  a  ship,  must  be  actually  signed  by  such  officer  in  his  own 
handJ^riting;  and  in  his  absence,  by  the  line  officer  next  in  rank  and  actually 
in  command  at  the  time."    (N.  I.  5319.)     (See  par.  674.) 

137.  Signatures  by  yeoman.—"  No  yeoman  shaU  sign  an  oflicial  paper  for 
any  officer  of  the  Pay  Corps."    (N.  R.  3005.) 

5/24;/17. 


CHAPTER  III. 
SUPPLY— GENERAL  INSTRUCTIONS. 

Section  9.— FULL  SUPPLY. 

141.  Fitting  out  the  fleet. — "  Special  shipments  and  open  purchase  must 
be  minimized,  and  every  vessel  of  the  fleet  must,  upon  leaving  her  home  yard, 
be  so  completely  fitted  out  as  to  enable  her  to  remain  at  sea  and  away  from  all 
sources  of  supply  for  the  maximum  period  possible."    (N.  I.  1339-1.) 

"  To  this  end,  ships'  requisitions  (prepared  with  care  and  according  to  the 
latest  instructions)  shall  be  habitually  forwarded  as  long  as  possible  in  advance 
of  arrival  at  navy  yards;  such  requisitions  to  call  for  naval  supply  account 
stores  and  provisions  other  than  fresh  in  quantities  sufficient  to  fill  all  available 
stowage  spaces  with  supplies  assorted  so  symmetrically  that  all  ordinary  items 
may  be  expected  to  last  about  the  same  length  of  time."    (N.  I.  1339-2.) 

"  In  the  absence  of  specific  instructions  to  the  contrary,  refrigerated  meats 
will  likewise  be  taken  on  board  to  the  full  capacity  of  the  cold-storage  compart- 
ment ;  also  as  much  fresh  vegetables  as  can  be  conveniently  stowed  and  will  be 
consumed  before  they  are  liable  to  spoil."     (N.  I.  1339-3.) 

"No  supplies  of  any  kind  shall  be  retained  on  board  after  it  becomes  fairly 
assumable  that  the  same  can  not,  or  within  a  reasonable  time  will  not,  be  used.** 
(N.  I.  1339-4.) 

"  Ships'  supply  officers  shall  frequently  confer  with  heads  of  ships'  depart- 
ments not  only  with  reference  to  what  naval  supply  account  stock  needs  to  be 
requisitioned,  but  also  as  to  what,  if  any,  portions  of  the  stock  already  on  board 
might  be  advantageously  landed  and  turned  into  store  so  as  to  make  room  for 
more  active  stock."     (N.  I.  1339-5.) 

"  Every  vessel  having  the  general-supply  system  shall,  at  the  end  of  each 
quarter,  send  to  every  other  such  vessel  in  the  fleet  a  list  (arranged  by  classes 
and  described  as  specifically  as  possible)  showing  the  quantity  of  each  item  of 
Title  X  stock  which  is  on  board  fit  for  issue  but  in  excess  of  prospective  needs." 
(N.  I.  1339-6.) 

"  Such  excess  stock  shall  be  subject  to  transfer  between  vessels  with  the 
approval  of  the  commanding  officers  of  the  two  vessels  concerned;  and  every 
ship's  requisition  for  Title  X  stock  to  be  purchased  ashore  or  to  be  furnished 
by  a  navy  yard  shall  contain  a  statement  that  reasonable  effort  has  been  made 
to  obtain  all  items  listed  on  this  requisition  from  excess  stock  of  other  ships  of 
the  fleet  that  are  now  present."    (N.  I.  1339-7.) 

Heads  of  departments  should  cooperate  in  utilizing  whenever  practicable 
stock  which  appears  to  be  "  in  excess,"  "  obsolete,"  or  "  nonstandard."  (G.  O. 
80,1914.) 

(For  supplies  of  provisions,  see  also  par.  331.  For  supplies  of  clothing,  see 
also  par.  431.) 

142.  Suggestions  or  reports. — ^**The  officers  of  the  Pay  Corps  shall,  when 
necessary,  make  written  suggestions  or  reports  to  the  commanding  officer  con- 
cerning supplies  and  stores  for  the  ship."    (N.  I.  2206.) 

5/2V17.  18 


Section  10.— CLASSIFICATION  OF  PROPEKTY  AFLOAT. 

151.  Accountable  property  afloat. — ^Accountability  is  required  for  all  stores 
and  movable  articles  afloat,  as  distinct  from  the  hull,  machinery,  and  permanent 
(or  semipermanent)  fittings  of  the  vessel.  These  stores  are  classified  accord- 
ing to  their  characteristics  or  value  as  equipage  and  consumable  supplies. 

1.  Equipage.  (Title  B)  embraces  articles  of  a  nonconsumable  character  and 
can  not  be  expended  from  the  books  without  survey.  Equipage  shall  be  requisi- 
tioned, taken  up,  stored,  and  accounted  for  by  the  supply  officer.  "  Equipage 
(Title  B)  in  use  shall  be  directly  under  the  supervision  and  care  of  the  various 
heads  of  ships'  departments."  (N.  I.  4423-14-15.)  (Procurement  of,  «ee  par. 
171.) 

2.  ConsumaUe  supplies  (Title  C)  embrace  articles  of  a  consumable  nature  or 
articles  of  a  more  permanent  character  but  of  small  value,  and  are  expendable 
from  the  books  in  accordance  with  regulations  appropriate  to  the  various  kinds 
of  supplies  as  enumerated  in  this  paragraph. 

(a)  "  Provisions,  clothing,  and  small  stores  and  ship's  store  supplies  shall  be 
accounted  for  by  the  supply  officer." 

( 6 )  "  Medical  stores     *     *     *    shall  be  accounted  for  by  the  medical  officer.** 

(c)  "Marine  Corps  stores  shall  be  accounted  for  by  the  *  *  *  marine 
officer." 

(d)  "Ammunition,  ammunition  containers,  and  ammunition  details  shall  be 
invoiced  to  and  accounted  for  by  the  gunnery  officer  under  the  ordnance 
account." 

(e)  "All  other  technical  ordnance  consumable  supplies  shall  be  requisitioned 
by,  invoiced  to,  and  accounted  for  by  the  supply  officer  of  the  ship  under  the 
ordnance  account." 

(/)  "All  other  consumable  supplies  shall  be  requisitioned  by,  invoiced  to,  and 
accounted  for  by  the  supply  officer  under  the  naval  supply  account — General 
account  of  advances — Title  X."  When  Issued  for  use  they  shall  be  charged  to 
the  approprijition  allotment  concerned.     (N.  I.  4423-2.) 

152.  Miscellaneous  property  afloat. — 

1.  Crew  property  purchased  from  the  profits  of  the  ship's  store  is  not  on 
charge.  It  is  purchasable  by  the  supply  officer  on  written  order  of  the  com- 
manding officer,  as  provided  in  paragraph  473.  It  Is  customarily  cared  for  by 
the  officer  detailed  as  athletic  officer  of  the  ship. 

When  the  ship  Is  about  to  go  out  of  commission  Instructions  as  to  the  dispo- 
sition of  crew  property  should  be  requested  of  the  Bureau  of  Supplies  and 
Accounts. 

2.  Freight.    (See  par.  679,  Expressage  and  Freight.) 

S.  Hull,  machinery,  and  permanent  fittings,  title  A,  are  not  carried  on  the 
ship's  books.  Care,  preservation,  and  requests  for  repairs  or  alterations  per- 
tain to  the  commanding  officer  and  to  appropriate  heads  of  departments 
(par.  81.) 

Jf  .Loaned  articles. — "  When  tools  or  articles  of  supplies  or  equipage  are  loaned 
to  a  ship  by  a  yard  department  or  division  for  use  in  work  to  be  performed  by 
the  ship's  force  and  are  lost  by  such  force,  or  are  damaged  or  worn  out  while  in 
possession  of  the  ship's  force  to  an  extent  beyond  what  would  constitute  a  rea- 
sonable wear  and  tear  in  the  performance  of  the  work  indicated,  they  shall  be 

5/24/17.  45 


46 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


SEC.   10. — CLASSIFICATION   OF   PROPERTY  AFLOAT. 


47 


replaced  by  like  articles,  the  cost  of  said  articles  to  be  a  charge  a^j^^t  the 
allotment  of  the  ship's  department  concerned  If  similar  a^tic  es  are  not  in 
store  on  board  the  ship  they  shall  be  procured  on  ships  requisition  submitted 
for  that  purpose,  upon  the  face  of  which  requisition  shall  be  noted  the  words . 
•To  replace  articles  borrowed  from  yard  department  (division)  and  lost  (or 
damaged )  by  ship's  force.'  Commandants  are  authorized  to  approve  such 
rZ^smons  in  advance  of  the  bureau's  approval,  of  articles  in  store  for  issue 
at^Oie  yard  In  every  case  where  such  a  loss  is  so  great  as  to  be  unreasonable, 
fn  thi  opinion  of  the  commandant,  he  shall  order  a  board  of  survey  to  deter- 

mine  the  cause  and  responsibility  therefor,  P^^';V"l'^^'^^ln/r?  bel^^^^^ 
departure  of  the  ship  in  question  from  the  yard.  If  the  ship  depart  before  this 
S^a?dX  meet  the  commandant  shall  report  the  case  to  the  bureau  concerned 
by  letter  for  such  further  action  as  the  department  may  order^  ^Whenever 
articles  thus  loaned  are  replaced  by  the  ship,  as  provided  for  above,  the  worn  or 
damaged  articles  may  be  retained  by  the  ship  If  desired. 

5  Presentation  sets.     (See  par.  305.)  . 

6  PHvate  property  shall  not  be  stored  in  storerooms  or  other  rooms  assigned 
to  the  supply  departm^^  (par.  121).  "  The  commanding  officer  shall  not  permit 
anf  prtX  pro^rty  in  the  nature  of  inflammable  liquid  or  oil  explosives  or 
other  dangerous  stores  liable  to  spontaneous  combustion,  to  be  placed  on  board 
Private  Ammunition  shall  be  stowed  in  places  provided  for  ship's  ammunition  of 
a  similar  character."     (N.  I.  2707-3.) 

^e:lTn^Z^t%!^s^^TC^m''^^^  794;  transportation  o. 

*"S3'  ^s^Son"  rfNavy  stores  and  material,  without  regard  to  titles  or 
approprtetions  embraces  66  classes,  as  enumerated  below.  On  board  ships 
?hei  classes  shall  be  followed  in  the  enumeration  of  items  upon  requisitions 
(S^    M    1662)  for  the  grouping  of  items  in  Title  X  ledgers,  and  for  the 

•"i'tpdbS\?st"'^tet'enmI:5°'C.assifleat.on  Index  of  Nava,  Stores 
and  Material "  is  published  by  the  Bureau  of  Supplies  and  Accounts  as  a  guide 
in  determining  the  class  as  well  as  the  title  of  all  stores. 

1.  Guns  (boat,  drill,  field,  main  battery,  secondary  battery),  range  finders,  and 

all  accessories  and  parts.  . 

2   Arms,  accouterments,  machine  guns,  ordnance  equipment  and  supplies. 
3.  Mines,  torpedoes,  torpedo  tubes,  and  all  accessories,  outfits,  and  parts. 
4!  Ammunition,  ammunition  details. 

6  ISrsl^andfor  chains,  and  other  ground  tackle  (boat  and  ship). 

7.  Fuel,  galley  and  steaming  (coal  and  oil). 

8.  Fuel,  shore. 

m  BoUe^S  e^gi^es,  boat,  engines,  aeroplane,  and  all  accessories,  outfits,  and 

parts. 

11.  Pumps  and  their  parts. 

12.  Boat  and  ship  fittings. 

13   Engine  room  and  fireroom  fittings,  supplies,  and  tools. 

14;  Oils  (illuminating  and  lubricating),  greases,  and  all  lubricants. 

15   Electric  cable  and  wire,  insulated. 

16*  Radio  apparatus  and  all  accessories,  outfits,  and  parts. 

1?:  Electric  apparatus  and  all  accessories,  outfits,  a^d  parts. 

is!  Instruments  of  precision  and  all  accessories,  outfits,  and  parts. 

19.  Blocks  and  their  parts.  4.„„^*„„x 

20   Rieeing  (boat  and  ship,  running  and  standing).         ^      ^,  , 

1?:  Cofdage.  hemp,  oakum,  twine,  including  manufactured  articles. 

5/24/17 


22.  Rope  (wire),  wire  (bare),  including  manufactured  articles. 

23.  Boat  and  ship  utensils. 

24.  Canvas. 

25.  Canvas  articles. 

26.  Furniture. 

27.  Dry  goods. 

28.  Textiles,  made  up. 

29.  Bedding,  floor  coverings,  upholstery. 

30.  Bathroom  and  toilet  fixtures  and  all  accessories,  outfits,  and  parts. 

31.  Lighting  apparatus,  nonelectric. 

32.  Fire-surfacing  and  heat-insulating  materials. 

33.  Gaskets,  packing,  rubber  (sheet  and  strip),  and  articles  made  of  rubber. 

34.  Hose,  leather,  belting,  flexible  tubing,  hose  fittings. 

35.  Books,  blue  prints,  charts,  drawings,  libraries  (crews'  and  ships'),  music, 

periodicals,  professional  publications,  etc. 

36.  Musical  instruments  and  all  accessories,  apparatus,  outfits,  and  parts. 

37.  Athletic  apparatus,  wearing  apparel,  and  all  accessories,  outfits,  and  parts. 

38.  Brooms,  brushes. 

39.  Lumber,  timber. 

40.  Tools,  machine. 

41.  Tools,  hand. 

42.  Hardware. 

43.  Bolts,  nuts,  rivets,  washers. 

44.  Pipe,  tubes,  tubing  (nonflexible). 

45.  Pipe  fittings. 

46.  Metal  in  bars  (flat,  hexagon,  octagon,  round,  square),  billets,  bolts,  ingots, 

pigs,  slabs. 

47.  Metal  in  plates  and  sheets. 

48.  Shapes,  metal  (angles,  channels,  half-rounds,  I-beams,  tees,  zees,  etc.). 

49.  Aeronautic  apparatus  and  all  accessories,  outfits,  and  parts. 

50.  Foundry  apparatus  and  all  accessories,  outfits,  and  supplies. 

51.  Acids,  chemicals,  soaps. 

52.  Paints,  paint  ingredients. 

53.  Stationery,  drafting  room,  and  office  supplies. 

54.  Office  equipment. 

55.  Clothing,  small  stores. 

56.  Provisions,  groceries,  ship's  store  supplies. 

57.  Medicines,  surgical  apparatus,  and  all  accessories,  outfits,  parts,  and  sup- 

plies. 

58.  Navy  yard  appliances,  live  stock,  and  all  apparatus,  outfits,  parts,  and 

supplies. 

59.  Building  material  (shore). 

60.  Boilers  and  engines  (ship)  and  all  accessories,  outfits,  and  parts. 

61.  Power-driven  appliances  (ship),  and  all  accessories,  outfits,  and  parts. 

62.  Officers'  mess  gear. 

63.  Crews'  mess  gear. 

64.  Galley  and  laundry  apparatus,  ranges,  stoves,  and  all  accessories,  outfits, 

and  parts. 

65.  Miscellaneous  articles,  metals  (rare  and  special),  salvage  materials. 

66.  Shop  store  supplies  (ashore). 

5/24/17. 


Section  11.— STANDAED  AKTICLES  AND  SPECIFICATIONS. 

161.  The  standard  stock  catalogue  issued  by  the  Navy  Department  in  loose- 
leaf  form  is  designed  to  cover  all  supplies  regularly  carried  at  various  desig- 
nated navy  yards,  and  it  is  intended  that  it  shall  include  all  items  of  sui^ 
plies  and  materials  necessary  to  meet  ordinary  requirements  of  ships,  and 
such  requirements  should  be  so  regulated  as  to  avoid  as  far  as  practicable 
making  requisitions  for  articles  that  do  not  appear  in  the  catalogue.  The 
catalogue  furnishes  data  relative  to  the  cost  per  unit,  weights,  specifications, 
nomenclature,  stock  numbers,  distributing  yard,  as  well  as  the  code  word  for 
each  item.  In  the  front  pages  of  the  book  will  also  be  found  instructions 
regarding  the  preparation  of  invoices,  requisitions,  stowage  precautions,  classi- 
fication of  naval  supplies,  etc.  ,       ^         .^  *    «•  ,« 

162.  Standard  specifications  are  laid  down  for  the  guidance  of  officers  in 
requisitioning  and  inspecting  certain  naval  supplies.  An  Index  of  Specifica- 
tions for  Naval  Material  is  published  at  intervals  by  the  Bureau  of  Supplies 
and  Accounts,  referring  by  name,  number,  and  date  to  the  specifications  as 
separately  printed.     Copies  of  specifications  are  obtainable  from  S.  and  A. 

upon  application.  ^.  ^  ..    ..  ^  ».     i.i. 

Specifications  under  annual  and  quarterly  contracts  are  distributed  by  the 
Bureau  of  Supplies  and  Accounts  prior  to  the  first  of  each  fiscal  year,  as  sup- 
plements to  the  Bureau  Memoranda,  covering  provisions  (see  pars.  33i>-337), 
coal,  gasoline  and  distillate,  lubricating  oil,  fuel  oil,  boiler  gaskets,  CO-  gas, 

and  tool  steel.  .  ■,  j  .  „   , 

"All  officers  are  requested  to  submit  constructive  criticisms  and  detaileil  sug- 
gestions on  the  Navy  Department's  specifications  which  would  tend  to  improve 
these  specifications  in  such  a  way  as  to  result  in  broader  competition,  more 
satisfactory  deliveries,  and  reduction  in  cost,  by  changing  these  specifications 
to  meet  more  nearly  the  best  commercial  standard  of  quality  in  manufacture, 
thus  reducing  the  number  of  articles  which  require  special  treatment  in  manu- 
facture in  order  to  pass  the  Government's  tests,  or  by  eliminating  noncom- 
mercial requirements  in  methods  of  packing  or  delivery.  Recommendations 
looking  to  the  adoption  of  new  specifications  for  material  not  already  covered 

are  also  desired."    (G.  O.  79,  par.  3.)  .    .,     ^        ^.  ». 

163  Adherence  to  specifications.— "  Renuisitions  for  materials  for  which 
standard  specifications  have  been  adopted  shall  adhere  strictly  to  such  specifi- 
cations Should  it  be  found  necessary  to  modify  standard  specifications,  rea- 
sons  for  such  modification  shall  be  stated,  and,  except  in  urgent  cases,  the  requi- 
sition and  reasons  for  modification  shall  be  submitted  to  the  bureau  concerned.*' 

( N    I    4659. ) 

The  following  form  should  be  used  on  requisitions  in  referring  to  "  Standard 
specifications":  "(Name  of  article)  to  be  In  strict  accordance  with  Specifica- 
tions (number)  issued  by  the  Navy  Department  (date)."  The  latest  Issue  of 
specifications  must  be  referred  to,  as  published  In  the  current  index. 

5/24/17.  ** 


Section  12.— REQUISITIONS  FOR  MATERIAL  AND  SERVICES. 


Note. — See  also  detailed  instructions  in  par.  293,  General  supplies  and  equipage ;  par. 
332,  Provisions ;  par.  464,  Ship's  store ;  par.  431,  Clothing  and  small  stores ;  approval 
of  requisitions,  see  par.  490 ;  Title  X  stub  requisitions,  see  par.  300-2 ;  procurement  of 
nonaccountable  material,  see  par.  152. 

171.*  Accountable  material  procurable  by  requisition. — Stores  are  procur- 
able only  on  requisition,  approved  by  competent  authority,  except  in  the  case 
of  boats,  anchors,  and  anchor  chains  (see  par.  305),  and  torpedoes,  gj*ro  gears, 
and  torpedo  tubes  (see  par.  305),  which  should  be  requested  by  the  supply 
officer  by  letter. 

172.  Requisitions  for  services. — Services  are  procurable  only  on  requisitions 
prepared  in  accordance  witli  such  provisions  of  this  section  as  do  not  appropri- 
ately relate  entirely  to  material,  and  approved  by  competent  authority. 

173.  Origin  of  requisitions. — "  Requisitions  for  equipage,  supplies,  or  serv- 
ices other  than  those  pertaining  to  the  medical  department  and  to  the  Marine 
Corps  to  be  furnished  a  ship  shall  be  prepared  by  the  supply  officer  of  the  ship 
on  the  request,  if  necessary,  of  the  heads  of  departments  requiring  the  supplies 
or  services,  with  original  and  one  copy  in  cases  where  the  requisition  is  not  for- 
warded for  bureau  approval,  and  with  original  and  three  copies  in  all  other 
cases."     (N.  I.  4471-1.) 

Requisitions  for  provisions  and  ship's  store  supplies  and  clothing  will  be  pre- 
pared by  the  supply  officer. 

174.  Forms. — Form  No.  44  shall  be  employed  for  all  requisitions  except  as 
follows:  Form  No.  30  and  30a  shall  be  employed  in  requiring  provisions  and 
clothing  from  a  navy  yard.  Requisitions  for  technical  ordnance  material 
(Classes  1,  2,  3,  4)  will  be  prepared  on  Form  44d.  (See  par.  293.)  Special 
forms  are  used  by  medical  officers  and  marine  officers  in  requiring  stores  from 
shore  depots. 

175.  Timely  submittal. — "  Officers  in  charge  of  departments  shall  keep  them- 
selves informed  of  the  needs  of  their  respective  departments,  and  shall  meet 
such  needs  by  timely  requisitions."     (N.  I.  4479-3.)     (See  par.  141.) 

"  For  ships  on  board  which  the  general  supply  system  is  not  in  operation : 
Requisitions  for  supplies  not  in  excess  of  allowance  shall  be  made  but  twice  a 
year,  each  requisition  to  cover  the  full  allowance  of  supplies  for  the  succeeding 
half  fiscal  year.  All  items  or  parts  of  items  not  needed  shall  be  omitted  and, 
in  the  event  of  their  being  required  at  a  subsequent  date,  they  may  be  cov- 
ered by  a  *  not-in-excess '  requisition.  No  requisition  shall  be  made  to  cover  the 
allowances  for  more  than  one  of  these  periods."     (N.  I.  4471-4a.) 

The  naval  station,  Key  West,  should  be  notified  of  all  requirements  at  least 
48  hours  in  advance  of  arrival  of  ship.     (S.  A.  M.  3406.) 

176.  Articles  previously  disapproved. — "Articles  of  equipage  and  unusual 
articles  of  supplies  for  which  requisition  in  excess  has  once  been  made  and 
been  disapproved  by  the  bureau  concerned,  shall  not  be  required  for  again 
within  six  months  unless  the  bureau  concerned  so  authorizes  within  six  months, 
and  then  a  reference  should  be  made  on  the  new  requisition  to  the  fact  that  a 
previous  requisition  for  the  same  articles  has  been  disapproved."  (N  I 
4478-2.) 

177.  Proprietary  articles. — Requisitions  "  shall  not  call  for  proprietary  arti- 
cles in  any  case  where  it  can  possibly  be  avoided;  and  when  calling  for  pro- 
prietary articles  they  shall  be  accompanied  by  a  statement  from  the  officer  con- 

5/24/17.  61 


52 


CHAP.   III. — SUPPLY-*-GENERAL  INSTRUCTIONS. 


cemed  showing  clearly  why  these  articles  ^^^  no  others  will  a^^^^^^ 
nt^(^«mc<  of  the  service.  They  shall  be  accompanied  by  the  explanatory  leiier 
?SrS  by  arUcle  46^  [see  below].  The  following-named  products  or  manu- 
f^urls  of  particui^ndividuals,  makers,  or  proprietors  that  have  f«n  shown 
bv  eYi^rien?e  to  be  best  suited  for  the  particular  service  required  of  them  may 
be  deSated  bv  brand  name  or  other^vise,  according  to  the  practice  of  the 
makers  orDroDHetors  viz :  All  kinds  of  lubricating  oils,  packing  (includ  ng 
rlets  of  an  k^nds)  antifriction  metals,  fire  bricks  for  boiler  furnaces,  lagging 
S^terial  for  boU^^^^^^  PiP^^,  and  boiler  gauge  glasses;  but  it  shau  be 

provid^  in  such  r^uisitions  that  bids  will  be  considered  for  articles  of  d^^^^^^^^^^ 
Sames  or  brands  that  can  be  shown  to  have  proved  efficient  and  satisfactory  m 
naval  or  commercial  use  for  the  purpose  intended.      (N  I.  ^.^^V  r^^nUition  • 
The  following  clause  should,  in  such  case,  appear  on  the  face  <>' Requisition 

«  Rids  will  be  considered  for of  different  names  or  brands  that  can 

be  shown  by  the  bTdder'^  the  satisfaction  of  the  bureau  using  the  same  to 
hive  prov^  dually  satisfactory  and  efficient  in  naval  or  commercial  use  for 
thJDS^se  ^tended.  Each  bidder  should  state  distinctly  the  name  of  the 
mlnSLTurer  and  brand  of  the he  proposes  to  furnish ;  but  if  this  in- 
formation [s  not  furnished  in  the  bid,  the  bidder  will  be  required  to  furnish  the 
artTcle  of  the  brand  or  manufacture  specified  if  he  is  awarded  the  contract 
The  right  is  reserved  to  reject  any  bid  on  a  different  brand  or  manufacture 
2?!^!5rwhich  will  not  be  acceptable  to  the  head  of  department  who  will  use 

'^"  Namef  oV  man^ufacturerf  [i  be  hereafter  stricken  out  of  requisitions  un- 
less  special  consent  has  been  obtained  from  the  department  permitting  tlie  use 
oTsud^  names  [The  foregoing  is]  not  intended  to  refer  to  requisitions  pro- 
prietarv"nTature  and  which  are  for^varded  with  requests  to  waive  all  compe- 
minn  Wh  reouisitions  may  state  the  name  of  the  manufacturer  and  will  be 
acXan"^  bTthe' ^suaTproprietary  certificate.  In  requisitions  for  spare 
SartTorn^v  parts  of  machines  now  in  use  or  for  repairs  of  machines  now  in 
S^the  names  of  machines  or  the  manufacturers  thereof,  for  which  repairs  or 
n^  mrts  are  desired,  may  be  inserted  as  has  been  the  practice  heretofore. 
The  department  win  be  pleased  to  receive  at  all  times  the  names  of  firms  who 
may  be  wi!^^^^^^^       bid,  and  such  names  may  be  added  as  a  footnote  on  any 

''^•'^'fsuSmittin^  *     Wt 

formation  shall  be  forwarded  by  letter  showing  *  *  *  the  reason  why  the 
artSle,^?  proprietary,  and  no  other  will  meet  the  requirements  of  the  service. 

^^178  ^^nstandard  articles.-Where  standard  specifications  are  modifietl, 
reasons  for  such  modification  shall  be  stated  and.  except  in  emergencies,  the 
requisition  shall  be  submitted  to  the  bureau  concerned.     (See  par   162.) 

179  Patented  articles.— Statement  should  be  made  on  the  requisition  to  the 
effect  'that  the  articles  are  patented,  or,  if  there  is  doubt  as  to  the  existence  of 
fl  nntent  statement  to  that  effect.     (S.  A.  M.  1262,  1284.) 

18^  For  reXcement  of  articles  loaned  by  a  yard.-Requisitions  to  replace 
such  articles  that  are  lost,  damaged,  or  worn  out,  will  be  made  as  provided 

^"^ lir^lfr^l^ement  of  articles  of  equipage.- (See  par.  244.)     Replace- 
■  ment  ir  articles  of  officers'  mess  outfits  are  subject  to  the  provisions  of  para- 
graph 305;  of  typewriters  and  computing  machines,  to  the  provisions  of  para- 

^182.^»equisitions  at  a  navy-yard  port.-"  Requisitions  for  supplies  or  serv; 
ices  for  a  ship  at  a  navy-yard  port  shall  be  made  as  prescribed  in  this  article. 

fN   I   4472-1  ) 

(a)  Not  in  excess.—**  For  articles  not  in  excess  of  allowance  the  ship's  supply 
officer  through  the  commanding  officer,  shall  make  requisitions  (original  and 
five  copies)  direct  upon  the  supply  officer  of  the  yard.    Ship's  stub  requisitions 

5/24/17. 


SEC.   12. — REQUISITIONS  FOR  MATERIAL  AND  SERVICES. 


53 


for  'not  in  excess'  Title  'X'  supplies  (S.  &  A.  Form  128)  prepared  according 
to  classes  of  material  and  groups  as  handled  by  storemen  of  supply  departments 
at  navy  yards  need  not,  however,  be  approved  by  the  commanding  officer  unless 
he  so  desires.  The  supply  officer  of  the  yard  shall  cause  the  requisition  to  be 
checked  at  the  earliest  possible  moment,  especially  in  instances  where  there  is 
an  indication  of  urgency,  to  determine  what  articles  are  in  store.  If  it  be  found 
that  articles  can  not  be  supplied  from  stock  or  from  material  due  under  existing 
contracts,  immediate  arrangements  shall  be  made  for  purchase,  unless  it  is 
known  that  the  vessel  will  not  remain  at  the  yard  a  suffipeut  length  of  time  to 
receive  the  articles  by  purchase.  In  the  latter  event  the  requisition  shall  be 
acted  upon  as  follows:  The  supply  officer  shall  furnish  the  articles  that  are  in 
store  and,  in  the  case  of  a  requisition  not  completed  by  him,  retain  one  copy 
for  his  files,  and  after  making  proper  notation  as  to  the  articles  that  will  be 
furnished  or  manufactured,  return  one  copy  to  the  commanding  officer  of  the 
vessel  for  his  information,  forwarding  the  original  and  two  copies  direct  to  the 
bureau  concerned  for  action.  Such  bureau,  after  designating  the  source  of  suiv 
ply  of  the  items  which  could  not  be  furnished  by  the  supply  officer  of  the  yard, 
shall  retain  one  copy  for  its  files  and  forward  the  original  and  one  copy  to  the 
Bureau  of  Supplies  and  Accounts  for  action.  Provided  it  is  known  that  the 
vessel  is  to  proceed  to  another  yard,  the  original  and  four  copies  of  the  retiuisi- 
tion  (after  having  been  properly  checked  by  the  supply  officer  upon  whom  same 
was  originally  submitted)  shall  be  forwarded  to  the  supply  officer  at  the  jard 
to  which  the  vessel  is  to  proceed  for  the  supplying  of  any  remaining  items*  the 
vessel  being  notified  of  the  action  taken.  If  all  remaining  items  are  thus  dis- 
posed of,  the  supply  officer  shall  retain  one  copy,  and  after  proi)er  notation  shall 
forward  one  copy  to  the  bureau  concerned,  and  the  original  and  remaining 
memorandum  copies  to  the  vessel.  In  case  any  items  are  not  thus  supplied, 
either  from  stock  or  material  due  under  existing  contract,  or  by  local  purchase, 
proper  notation  shall  be  made  on  the  requisition  by  the  supply*  officer  last  han- 
dling same;  after  which  one  copy  shall  be  retained  for  the  files  of  the  supply 
officer,  the  original  and  two  memorandum  copies  being  forwarded  to  the  bureau 
concerned,  and  one  memorandum  copy  returned  to  the  vessel.  In  case  of  a 
requisition  completed  by  the  supply  officer,  upon  whom  same  is  originally  sub- 
mitted, one  copy  shall  be  retained  for  his  files,  one  copy  forwarded  to  the  bureau 
concerned,  and  the  original  and  remaining  copies  returned  to  the  vessel  with 
proper  notation  of  action  taken."     (N.  I.  4472-2.) 

(b)  In  excess  (see  par.  ISJfb). — "For  articles  in  excess  of  allowance  supply 
officers  of  ships  shall  make  requisition  as  prescril^ed  in  paragraph  2  [par.  182a j. 
The  supply  officer  of  the  yard  shall  check  the  items  which  can  be  furnished  at 
the  yard  within  the  proper  time  and  forward  the  original  and  all  copies  direct 
to  the  bureau  concerned.  Such  bureau,  after  indicating  its  approval  or  dis- 
approval of  the  several  items  and  designating  the  source  of  supply  of  approvetl 
items,  shall  retain  one  copy  for  its  files  and  forward  the  original  and  three 
copies  to  the  Bureau  of  Supplies  and  Accounts  for  action."     (N.  I.  4472-3.) 

(c)  Services. — "Services,  including  repnirs  not  made  at  the  yard,  shall  be 
procured  under  the  method  prescribed  in  paragraph  3  [par.  lS2b]  of  this 
article."     (N.  I.  4472-5.) 

(d)  Emergencies.— "  In  emergencies,  of  which  the  commandant  shall  be  the 
judge,  articles  required  for  immediate  use  may  be  issued  from  store  or  pur- 
chased by  the  supply  officer  of  the  ship  in  advance  of  bureau  approval,  the 
original  and  three  memorandum  copies  being  forwarded  immediately  by  the 
commandant  to  the  bureau  concerned  for  its  approval  and  reference  of  the 
original  and  two  memorandum  copies  to  the  Bureau  of  Supplies  and  Accounts 
for  its  action.  Services  required  in  like  emergency,  or  in  cases  of  little  impor- 
tance as  to  cost,  may  be  procured  upon  the  order  of  the  commanding  officer.** 
(N.  I.  4472-6.) 

5/24/17. 

73416'— 18 5 


54 


CHAP.  III.— SUPPLY GENERAL  INSTRUCTIONS. 


SEC.  12. — REQUISITIONS  FOR  MATERIAL  AND  SERVICES. 


65 


prescribed  in  this  article."     (N   ^^-^T^J^^?.- ^_j.^inary  circumstances  when  in  the 

be  to  the  advantage  <>V^1,?''J1'^?,^  office;  Dresent  may  direct  procurement  by 
importance  as  to  cost    tte  senior  officer  pr^^^^^  p       ^^  ^^^  ^^.^^ 

the  fleet,  squadron,  or  division  paymaster,  or  oy  me  auyy  j 

concerned."     (N.  I.  4473-3.)  ^  ^^^^^  state 

"All  requisitions  from  a  ship  in  a  port  ^^    f  l„JTJ.^f  "    In  f  4471-11  ) 

^'^i^^VrT^^tiToV^r^^f^oJ^l^^n^^^^^  -  Pars.  182,  183.) 

of  equipage  to   replace  thos«  conc^mn^  by^  an  app^^ed  survey.^^^^ 

Shan  be  considered  as  m  excess^      (N.I^^^^^^^  ^„,,p,y  ,y,,,„, 

S'itions  f™u?h  sS;Vf^^^^^        onlylhen  for  items  of  a  ««d  not  on 

the  allowance  list  necessity  or  accident  will  a  departure  from  the 

"Only  in  e?^"*^"^]"/^  "Sons  for  articles  needed  to  meet  such  neces- 

allowance  be  tolerated,  «"<^  •^!5"'|f  b^rfng  certificates  stating  plainly  the  facts 

^^hT™  dleTe^  srfflcTen?trrrrrt^^proval  of  the  requisitions."     (N.  I. 

""I^JkU  of  "  in  excess  "  requisition  under  Title  X,  notation  shall  be  made  as 

livery.  ....i-^„  .^w/>^a  ^fn Ttpm«*  shall  be  arranged  in  classes, 

(<J)  ^-t-y-f  *^'"'iZ"bnXXems£^^^^^  on  one  requisition 

and  not  more  than  t^vo  """^^j,;^*    „„  the  left-hand  margin  without  regard 
They  shall  ^e  °»"f'f«i<»°^^';Xed  on  a  separate  line.    The  quantity  of 
l^cflt^-on  haZ\nd"f  Sol'l^sto^.  the  esUmated  unit  and  total  cost  of  the 
desired  item,  shall  be  given. 
5/24/17. 


«  * 


♦  Particular  attention  should  be  given  *  ♦  *  (in  the  case  of 
rquisitions  for  general  stores)  not  to  have  on  board  at  any  time  more  than  a 
SIX  months'  supply  at  the  most  and  not  more  than  a  three  months'  supply  when 
acting  within  reasonable  delivery  distance  of  a  home  yard.  If  at  any  time  an 
unusual  quantity  is  requested,  the  reason  should  be  stated  fully,  so  that  intelli- 
gent action  can  be  taken."     ( S.  A.  M.  3079. ) 

The  number  of  pounds  to  the  hundredweight  or  ton  should  be  definitely 
stated,  and  preferably  the  commercial  long  ton  of  2,240  pounds  should  be  speci- 
fied. Where  there  is  any  question  as  to  the  capacity  of  a  unit  of  weight  or 
measure,  the  quantity  desired  should  be  definitely  stated.     (S.  A.  M.  2240.) 

"  When  requisitions  call  for  various  sizes  of  any  one  article,  the  quantity  of 
•    each  size  desired  shall  be  entered  on  a  separate  line,  and  each  size  shall  be  given 
a  separate  item  number."     (N.  I.  4471-31.) 

(e)  Description  of  tfems.—"  Description,  specifications,  or  sketches  should  be 
appended,  to  afford  ready  understanding  of  requirements  and  to  permit  the 
prompt  and  intelligent  consideration  of  the  requisitions,  and  to  avoid  recourse 
to  voluminous  correspondence  resulting  from  failure  to  enter  sufficient  data  and 
specifications  care  shall  be  exercised  in  every  instance  to  furnish  this  informa- 
tion in  the  fullest  possible  detail."     (N.  1.  4471-3g.) 

"  Reference  to  catalogues  shall  not  be  made;  nor  shall  the  words  'equal  to' 
or  'best  commercial  quality,'  or  any  corresponding  terms,  be  used,  nor  shall 
proprietary  articles  be  called  for  except  as  provided  in  Article  I  4654-2e  [See 
par.  177.]  "     (N.  I.  4471-3J.) 

In  making  requisitions  for  proprietary  articles  the  requirement  "as  per 
sample"  will  be  avoided  whenever  possible,  unless  a  sample  can  be  sent  to 
every  prospective  bidder  requesting  it.     (S.  A.  M.  3054.) 

"  In  order  to  avoid  mistakes  in  the  manufacture  of  boat  covers,  canopy  covers 
and  other  articles  of  equipage,  ship's  requisitions,  letters  and  supply  officer's 
requests  for  repairs  or  manufacture  will,  in  every  case,  refer  to  the  official 
boat  number  in  allition  to  giving  the  type  and  size  of  the  boat."  (N.  I.  4471-2b  ) 

In  the  case  of  technical  ordnance  material,  reference  should  be  made  to  the 
latest  issue  of  drawing  and  piece  number. 

For  required  method  of  designating  metals,  see  paragraph  305. 

Reference  should  be  made  to  Standard  Specifications  if  such  exist  (See 
par.  162.) 

(/)  Reference  to  survey  or  other  authority.— Notsition  should  be  made  as  to 
"the  articles  which  are  required  to  replace  others  condemned  by  survey  as 
unfit  for  repair,  with  number  and  date  of  survey,  and  date  of  its  approval " 
(N.  I.  4471-3d.)  Notation  should  also  be  made  as  to  "  those  required  to  replace 
others  expended  from  the  books  by  authority  other  than  approved  survev 
stating  such  authority."     (N.  I.  4471-3e.) 

(g)  Object  and  authority.— "  The  object  for  which  the  materials  or  services 
are  required  shall  be  stated,  and,  if  authority  for  the  submission  of  the  requisi- 
tion is  a  bureau  letter  or  indorsement,  the  date  and  number  of  the  letter  shall 
also  be  stated."     (N.  L  4471-1.) 

ih)  Tenders,  torpedo  craft,  and  submarines.— "  Requisitions  for  supplies  and 
equipage  submitted  by  tenders,  torpedo  craft,  and  submarines  (regardless  of 
whether  or  not  the  torpedo  craft  or  submarines  may  be  away  from  or  in  the 
presence  of  their  tenders)  will  be  headed  'U.  S.  S.  (name  of  tender)  '  for 
*U.  S.  S.  (name  of  torpedo  craft  or  submarine)'  under  the  following  given 
conditions: 

"(1)  When  tender  submits  requisition  for  consumable  supplies  for  a  soecifir 
torpedo  craft  or  submarine. 

i!!oJ  ^ri^^  tender  submits  requisition  for  equipage  for  a  specific  submarine 

(3)  When    individual    torpedo   craft   submit    requisitions    for    consumable 

supplies.  ^ 

"(4)  When  individual  submarines  submit  requisitions  for  consumable  sun- 
plies  or  equipage."     (N.  L  4471-3q.)  umame  sup- 

5/24/17. 


Section  13.— DELIVERIES  AND  INSPECTIONS. 

191.  Arrival  of  stores  shall  be  reported  by  the  officer  of  the  deck  to  the 
officer  in  whose  charge  they  belong.  The  medical  officer  of  the  ship  shall  be 
notified  when  fresh  provisions  for  the  general  mess  come  alongside.  (N.  I. 
1802.) 

192.  List  of  articles. — "  Each  delivery  of  stores  shall  be  accompanied  by  a 
list  of  the  articles."     (N.  I.  4482-4.) 

193.  Receipt  of  shipments. — (Receipt  of  shipment  other  than  shipment  by 
a  supply  officer,  see  art.  4626-1  N.  I. ) 

Shipments  received  from  contractors  shall  be  carefully  checked  with  the  bill 
of  lading,  which,  when  accomplished,  shall  be  indorsed,  over  the  receiving 
officer's  signature,  with  a  statement  of  the  condition  of  the  supplies,  fully 
showing,  in  the  event  of  loss  or  damage,  the  character  and  the  amount  of  such 
loss  or  damage.  Shipments  shall  be  opened  and  checked  under  such  precautions 
as  will  obviate  the  possibility  of  dispute  as  to  the  condition  or  quantity  of  sup- 
plies received  and  as  to  the  responsibility  for  bad  condition,  damage,  or  short- 
{:ge.  The  facts  shall  immediately  be  communicated  to  the  contractor.  If  the 
payment  of  delivery  charges  is  required,  when  by  the  terms  of  the  purchase 
they  should  have  been  prepaid,  corresponding  deductions  should  be  made  from 
the  bill.  Such  charges  should  be  paid  under  the  same  appropriation  and  title 
as  the  stores,  and  taken  up  on  the  property  accounts  as  a  portion  of  the  cost 
of  the  articles.     ( See  also  par.  204 ;  272.) 

"  When  stores  are  being  discharged  [from  a  naval  auxiliary]  the  senior  officer 
present  shall  require  a  responsible  officer  to  be  present  to  check  out  the  stores 
and  see  that  the  same  are  carefully  and  properly  handled."     (G.  O.  119-1914.)  |^ 

Supply  officers  of  all  ships  and  stations  will  hereafter  verify  the  shipping  * 
marks  on  all  shipments  received.      (S.  A.  M.,  4265.) 

194.  Inspection  of  deliveries  from  purchase. —  (Coal,  see  also  par.  495; 
provisions,  see  also  par.  333  et  seq. ;  ship's  stores  supplies,  see  also  par.  465.) 

"Articles  purchased  shall  be  delivered  subject  to  inpection  and  approval  as 
to  quantity  and  quality  by  the  head  of  department  requiring  them."     (N.  I. 

4482-1.) 

"  No  stores  furnished  and  delivered  by  a  contractor  shall  be  received  unless 
marked  with  his  name."     (N.  1.  4601-4.) 

"All  inspections  of  supplies  shall  be  made  by  the  officers  of  the  ship  to  which 
they  are  delivered."     (N.  I.  4482-2.) 

"  Officers  and  other  persons  detailed  to  conduct  or  assist  in  inspections  shall 
in»?pect  carefully  as  to  quantity  and  quality,  making  or  causing  to  be  made  such 
tests  as  may  be  required."     ( N.  I.  4673-1. ) 

"  Supplies  for  a  ship  obtained  by  requisition  upon  a  supply  officer  ashore;  if 
delivered  alongside  by  terms  of  the  purchase  before  inspection,  shall  be  inspected 
as  provided  in  Article  I  4482,  and  a  report,  in  duplicate,  of  such  inspection 
shall  immediately  be  forwarded  by  the  inspecting  officer  of  the  ship  to  the 
supply  officer  upon  whom  requisition  for  the  supplies  was  made."     (N.  I.  4674-1.) 

"Commanding  officers  shall  see  that  all  such  inspection  reports  have  been 
forwarded  before  sailing."     (N.  I.  4674-2.) 

"  Where  material  has  been  inspected  as  to  quality  prior  to  Its  delivery  by  a 
duly  authorized  inspector,  further  inspections  at  the  navy  yard  shall  be  confined 
to  ascertaining  whether  the  full  amount  has  been  delivered  in  good  condition 
and  without  substitution."     (N.  I.  4671-2.) 

195.  Rejections. — "  No  material  shall  be  passed  unless  the  officer  detailed 
to  conduct  the  inspection  is  satisfied  that  it  conforms  to  the  requirements  of  the 
specifications  as  included  in  the  requisition  or  contract"     (N.  I.  4673-1.) 

9/13/17.  W 


58  CHAP,  m.— SUPPLY— GENERAL  INSTRUCTIONS. 

be  borne  by  the  co"*';^/^,^- ,^%J^^^^^^^  of  an  inspecting  officer  be 

for  payment,  only  for  net  .«"""V  ™„toiS^nd  of  such^rt"ons  of  the  article 
tlons  shall  be  made  for  weight  °« '""Jf '°f"t"Se  excluded     Stores  lost  or  dam- 

L-^^^^rotrieCl^^f"^--^^^^^  ""^  "  ^""•'^ 

called  to  cover  the  loss.  v«o««i      «5tnrps  received  from  purchase  will 

^'^.^^T^'^^T^^o^^^-^^^i^^'^  memorandum  copies 
<*^C.%Sllrr^^"Sovti^^i  sources.-';^^ch  delivery  of  stores  shall 

-..^^K^oTs^^^ef^ySllge.^^^^^^^^^ 

to  Tship  by  the  representative  of  aebur^u  conce^^^^^^  ^^^^^  ^^^  ^ 

under  his  direction,  but  a  --eP^ef  "Native  of  ^f/^^p  ^ "PP  ^^e  alone  shall  have 
present  and  jointly  verify  t^„«,.^J°'^^f'^™or  receipt  covering  them.  Such  stores 
krnS  tT<^^TZ^«^ZT^^''^ntrZ  above  directions  have  been 

'■■'^^r^J^  -'^'^-','>VrMS  'Suf^l's^^rpplT  o^^r; 
they  need  not  be  opened  to  ascertain  *e^';'^^te°t«.  »«  ««^^  ^^  tern,  shall  re- 
or  head  of  depa^ment  on  ships  not  us^^ng^he  ge^^^^  ^^^  ^^^  ^^.„^ 

ceipt  for  them  «<»>'<'l°8  to  tteir  marKs  ana^  contents  shall  be  compared 
'XlTu^ZJ^^Vio^^^^^^'  aluTermust  be  held  to  authenticate  the 

will  be  checked  and  a9^""t^/»/hi^T^mmi°Xn  Sail  be  delivered  to  the 
•'  Supplies  and  ?<l"'Pase  l^f  shipb  m  co  ^^^^^  receipted  for  by 

ship's  representatwes  at  *e  st«™X"^  fTdlities,  see  par.  234.) 
them."     (N.  I-  4608-7.)     (Transportation  ^^^^^  ^^^  ^  ^^^^ 

"  The  delivery  of  sWPlies  to  a  snip  inco  ^^  ^^^  ^^^^  ^^  ^j^^^ 

j.lete  until  they  have  b^nactuanylae^o^Do^^^^^,,     ^^  ^ 

fZs"^  st.SrTes'^ve'iin^^r^-.  ^o  "copies  of  which  will  be  receipted 

-^n^s  for  fragile  artid^^;When  frag^e  art^^^^^  such  as^hermom. 

&  YailT^1sib"e.  rSv^iSf  usSl  iS  turning  in  similar  articles  .n. 

future."     (N.  I.  4*)5;f;)       .  »hiT,ments.-When  articles  are  lost  or  missing 
202.  Beceipt  of  dj^»5~,^?Si„  which  there  is  a  shortage  according  to 
afloat,  or  shipment  of  stor^r^I^^'"^^  correspond  in  quantity  or  kind 

the  invoices,  or  when  t^e  ^^^'^^JfTuppiy  officer  shall  request  a  survey  of  such 
with  the  marks  on  the  package,  the  snPP'J  "'  j    ^  identical  items  does 

wtteles,  and  when  the  value  of  any  on^  >tem  or  me^to  ^^^  ^^^,_     ^ 

not  exceed  $100,  the  '»?"«°^'"€Htpa?toent^the  ship  other  than  that  to 
9/13/17.  (B«prlBt  ime  to  ehftsge  ob  ».  »7.) 


SEC.   13. — DELIVERIES  AND  INSPECTIONS. 


59 


lost  articles  Is  in  excess  of  $100  the  request  for  survey  shall  be  forwarded  to 
the  division  commander  or  the  senior  officer  present,  who  shall  appoint  a  Doara 
of  three  officers  to  make  the  survey.     (N.  L  4733-1-2.)  ,,^  ko 

In  the  event  of  loss  or  damage  in  transit,  a  copy  of  the  survey  should  be 
forwarded  by  the  consignee  to  the  officer  making  the  shipment,  accompanied  by 
a  letter  requesting  that  a  claim  for  the  value  of  the  missing  or  damaged  articles 
be  made  against  the  carriers,  together  with  a  statement  of  the  unearned  freight 
charges  on  the  missing  articles  to  be  deducted  from  the  face  of  the  voucher. 
The  transportation  company  should  also  be  notified  that  the  shortage  will  be 
made  the  subject  of  claim  by  the  officer  settling  the  voucher. 

Shipments  received  at  foreign  ports  shall  be  cleared  through  the  customs  by 
the  consignee,  who  shall,  if  necessary,  apply  to  the  local  consular  representatives 
of  the  United  States  for  assistance.  Such  shipments  consigned  to  naval  vessels 
are  not  as  a  rule  subject  to  duty.  o*^,^^ 

"  In  the  absence  of  an  express  agreement  to  pay  demurrage,  the  united  Mate> 
are  liable  therefor,  as  upon  an  implied  contract,  the  amount  to  be  ascertaine<l 
in  accordance  with  the  custom  of  the  port  where  the  liability  arises."  (2  Comp. 
179.)     (See  par.  661-b.)  ^  ^    ^.  ^  .      , 

203.  Payment  of  transportation  charges  on  Government  shipments  received 
will  not  be  made  by  the  supply  officer  of  the  vessel.  Payment  of  transporta- 
tion charges  by  the  supply  officer  is  restricted  to  shipments  made  from  the 
vessel  to  which  he  is  attached,  as  provided  in  paragraph  679. 

204.  Bills  of  lading.— (See  also  par.  271.)  "The  officer  receiving  stores  by 
shipment  shall  indorse  such  receipt  upon  the  bills  of  lading,  stating  over  his 
signature  the  condition  of  the  supplies,  and  surrender  the  original  to  the  carrier 
from  whom  he  receives  the  goods,  which  bill  shall  be  received  as  evidence  of 
delivery.  In  the  event  of  there  being  any  loss  or  damage,  the  indorsement 
must  fully  show  the  character  and  amount  of  such  loss  or  damage,  in  order  that 
proper  deductions  may  be  made  by  the  officer  certifying  the  bill  for  freight. 
An  accomplished  memorandum  copy  of  the  bill  of  lading  shall  be  returned  to  the 
supplv  officer  who  shipped  the  supplies."     (N.  I.  4625.) 

In  the  absence  of  the  consi.gnee,  or  on  his  failure  to  receipt,  the  person  re- 
ceipting will  certify  that  he  is  duly  authorized  to  do  so,  citing  such  authority. 

The  date  placed  over  the  signature  accomplishing  the  bill  of  lading  should  in 
all  cases  be  that  on  which  the  stores  were  actually  received  in  custody. 

205.  Missing  bill  of  lading.— If  the  bill  of  lading  is  missing  the  consignee 
mav,  to  insure  prompt  delivery  of  the  shipment,  give  to  the  carrier  a  receipt  for 
the' articles  actually  delivered,  with  a  statement  as  to  their  condition,  and  em- 
bodying a  statement  to  the  effect  that  the  receipt  is  given  because  the  bill  of  lad- 
ing has  not  come  to  hand.  If  a  certificate,  issued  by  the  shipping  officer  in  lieu 
of  a  missing  bill  of  lading  (as  provided  in  par.  272),  comes  to  hand,  it  shall 
be  indorsed  by  the  consignee  with  a  certificate  as  to  the  delivery  of  the  property 
and  its  condition,  provided  that  any  receipt  previously  given,  as  above  provided, 
shall  be  surrendered  by  the  carrier  and  destroyed  by  the  consignee.  If  the  bill 
of  lading  comes  to  hand  it  shall  be  accomplished  in  the  usual  way  by  the  con- 
signee, provided  that  any  receipt  or  accomplished  certificate  previously  given, 
as  above  provided,  shall*  be  surrendered  to  the  carrier  and  destroyed  by  the 
consignee.     (See  instructions  on  bill  of  lading  form.) 

5/24/17 


Section  14.— CARE  AND  ISSTTE  OF  MATERIAL. 


Note.— Custody  and  inventory  of  equipage  in  use,  see  pars.  2U4.  295. 
tute  Amorican  seamen,  see  par.  425f. 


Issues  to  desti- 


211.  Care  and  preservation.— "  Officers  shall  at  all  times  attend  to  the  care 
and  preservation  of  all  Government  property  in  their  charge,  and  ni>on  proper 
representation  from  them  the  commanding  officer  shall  afford  them  such  assist- 
ance as  may  be  necessary  to  protect  and  preserve  such  prf)pertv  from  deteriora- 
tion and  waste  so  far  as  may  be  within  his  power."    (N.  I.  4410.) 

212.  Inventories. — Annual  inventories  of  general  stores,  .see  par.  29;')-  quar- 
terly inventories  of  crockery  and  mess  gear,  see  par.  30.') ;  quarterly  inventories 
of  provisions,  see  par.  353;  ship's  store,  see  par.  466;  clothing  and^small  store>< 
see  par.  4.S3. 

Inventories  shall  be  taken  on  detachment  (par.  230),  except  in  the  case  of 
general  stores.     (See  par.  304.) 

213.  Deterioration,  loss,  or  destruction  of  any  of  the  public  property  in  his 
charge  shall,  when  discovered,  inunediately  be  reported  bv  the  suddIy  officer  to 
his  commanding  officer.     (N.  I.  2204-4.) 

"  In  case  of  loss  or  such  damage  as  to  unfit  supplies  for  issue,  or  articles 
of  equipage  for  further  use,  the  officer  in  whose  charge  thev  are  shall  request 
a  survey  for  the  purpose  of  establishing  and  reporting  the  facts.  If  lost  the 
articles  shall  be  expended  from  the  books,  but  the  accountability  of  the  officer 
responsible  for  the  loss  sbaU  not  ihereby  be  diminished,  and  the  board  of 
survey  shall  ascertain  and  report  thereon.  But  if  they  are  .so  damaged  as  to 
be  unfit  for  further  Government  use  in  their  original  capacitv,  and  are  to  be 
turned  into  store,  they  shall  remain  on  the  books  until  thev  can  be  turne<l  in 
when  they  shall  be  invoiced  at  their  full  value  to  a  supply  officer  on  shore '' 
(N.  I.  4417.) 

214.  Robbery,  shortage,  or  excess  of  public  propertv  must,  when  disco vere<l 
immediately  be  reported  and  a  survey  requested.     (N.  R.  1505.) 

215.  Illegal  orders  to  expend  property.— When  a  supply  officer  is  or«lere<l 
to  make  an  expenditure  of  stores  which  he  believes  to  be  illegal  he  shall  follow 
the  procedure  laid  down  in  paragraph  665. 

216.  Unnecessary  expenditure  of  stores  shall  be  avoided.     (See  par.  60.3.) 

217.  Private  use  of  public  property.—*'  No  article  of  public  supplies  is  ever 
to  be  appropriated  to  the  private  use  of  any  person  not  in  distress  without  the 
consent  of  the  Navy  Department  or  the  order  of  the  senior  officer  present  who 
shall  give  the  department  information  of  every  case  that  may  occur,  together 
with  the  attending  circumstances;  and  he  shall  be  careful  to  take'  the  best 
security  for  indemnity  to  the  Government."     (A.  G.  N.,  art.  11.)     (N.  I.  4412.) 

2 18.  Loans  outside  the  naval  service. — "  Public  property  shall  not  be  loaiied 
to  individuals  or  organizations  outside  the  naval  service  unless  the  senior  officer 
present  shall  deem  such  action  advisable  or  proper,  by  reason  of  a  public 
exigency,  calamity,  or  ceremonious  occasion.  The  foregoing  prohibition  applies 
to  the  loan  of  flags.  The  accountability  of  the  responsible  officer  shall  not  be 
diminished  by  the  provisions  of  this  paragraph."     (N.  R.  1.507-3.) 

219.  Advances  and  loans  to  oflacers  are  prohibited.     (See  par.  594.) 

220.  Sending  property  from  ship. — "No  article  for  whicii  an  officer  is  re- 
sponsible shall  be  sent  out  of  a  ship  except  on  the  written  order  of  the  com- 
manding officer."     (N.  1.  4413-3.) 

5/24/17  01 


62 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


SEC.   14. CARE   AND   ISSUE   OF   MATERIAL. 


63 


221  Throwing  articles  overboard.— "  Wood,  barrels,  packing  boxes,  or 
unpierced^meTaf ?ans  shall  not  be  thrown  overboard,  either  In  port  or  at  sea." 

^V2.^Sfues^f  equipage  shall  be  made  on  receipt  to  heads  of  departments 
«»nTipprned  such  issues  involving  no  changes  in  the  books,     (bee  par.  ^^f^) 

223  Con^mable  si^^  X,  carried  by  the  supply  officer,  shall  be 
issu^*  for  wSumpti^n  to  heads  of  departments  under  quarterly  allowance 
rStSlrtions,  arprovid^  In  paragraph  300  et  seq.,  and  expended  from  the  books 
fi«  n  rhnrffp  aeainst  the  bureau  appropriation  concerned. 

224  cILumabe  supplies,   rWtle  C,  carried  by  heads  of  departme^^^^^^ 
board  vessels  not  operating  under  the  general  supply  f ^^  ^^^.f^VL^^e^^^^' 
consumption  in  accordance  with  regulations  appropriate  to  the  stores  concerned. 

225  Sales  to  merchant  vessels  in  distress  or  needmg  supplies. 
?M;rchan?  vessTs  in  distress  or  needing  supplies  may  be ^^"^"i^^.^^^^iiVh'iph 

«,  P«n  he  snared  but  receipts  in  triplicate  shall  be  taken,  the  original  of  which 
sMU  be  retam^'by  heTS  from  whose  department  the  stores  have  been  fur- 
nished and  thrduplicate  and  triplicate  forwarded  by  different  conveyances  to 
the  Bureau  of  Suppl^  and  Accounts.  Cash  payments  may  be  received,  if  prac 
tic^blelnd  accounted  for  by  the  supply  officer;  if  otherwise,  a  bill  of  exchange 
VhTll  be  obtained  to  be  drawn  by  the  master  on  the  owners,  payable  to  the  order 
of  tL  S^re  ary  of  the  N^^^  and  its  first  and  second  forwarded  by  different 
^nvevan^JsThf  address  of  owner  shall  be  stated,  and  the  value  of  the 
SSs  cScula?^  at  th^^^  average  price.     In  the  case  of  clothing  and  small 

ITcL'^e  pHc'e;  established  by  general  <>^,^ ^rntLd' ''^W  ) 

extreme  distress  gratuitous  assistance  may  be  furnished.      (IN.  1.  ^^f^-J 

SalTs  of  pro^:iS)ns,  see  par.  357 ;  ship's  store,  see  par.  469 ;  clothing  and 
smtirLfes"^^  par.'444;  Lies  of  effects  of  ^--«^ -|{^  j^f^V^^^^ 
par.  794 ;  of  persons  captured,  see  par.  776 ;  sales  to  Naval  Militia,  see  sec.  i4 

^^22*e^'sLles^to' foreign  men-of-war.— "  Such  stores  as  can  be  spared  may. 
when  reauested  be  issued  upon  the  written  order  of  the  commanding  officer  to  a 
7or:rgrshS*ff '  war,  receii^s  -triplicate  from  the  <^o^^--^^  ^^^]^' ^^'^f 
taken  and  forwarded  as  directed  in  Article  I  4554.     [See  par.  225.]       (JN.  i. 

^^ores  issued  to  men-of-war  of  friendly  belligerent  powers  will  b^^^ 
frr^m  hfllance  sheets  and  charged  to  appropriation  "Allied  Powers,     title  ^A 
^'AlUe^  Po^^rs"^^^^  invoice  and  a  duplicate  will  be  forwarded  to  S  and 

A    wUh  the  quarterly  transfer  statements,  reimbursement  to  be  secured  by 
S    a^d  A     Issues  of  provisions  and  clothing  will  be  reported  on  Form  222. 
lisiies  from  the  naval  supply  account  will  be  reported  on  Form  69. 
T27    SlTes  of  condemn^^^  supplies.-"  On  board  vessels  in  foreign  waters, 
when  there  is  an  accumulation  of  condemned  stores,  under  Titles  B  and  C,  suffl- 
Tien?  to  cover  the  expenses  of  a  sale,  and  it  is  considered  to  be  to  the  best 
mterestsof  the  service  so  to  dispose  of  them,  they  shall  be  resurveyed  by  a  board 
ofthrt  officers  and  may  be  s^d,  after  application  for  and  receipt  from  the 
Sec-et^^  the  Navv  of  the  required  written  authority,  in  accordance  with  the 
^rov?S  of  s^tion*3828,  Revised  Statutes,  and  of  the  acts  of  August  5,  1882 
?«H  T«nA%n  isqo  "     rx   i  4718  )     In  the  event  of  such  sales  being  authorized 
?heVshall'be  Suct^  andtcount  of  sales  rendered  as  provided  in  the  Naval 
Instructions,  chapter  40,  section  2,  relative  to  sales  at  shore  stations,  in  so  far 
as  S  re^latiohs  are  applicable  to  ships.    The  duties  in  connection  witti  sales 
alst^ed  b^^such  regulations  to  the  supply  officer  and  the  disbursing  officer  of 
thllTa  sha  I  be  performed  respectively  by  the  supply  officer  of  the  vessel. 
Taking  up  of  proceeds  of  sales,  see  paragraph  563;  payment  of  expenses  of 

^Srar^^^^^^  article  transferr^  fj^om  a 

«hln  shall  be  cleaned  and  placed  in  good  condition,  so  far  as  it  is  within  the 
^padty  of  tte  sWs  LrceVfore  being  transferred.    The  heads  of  the  ship's 
5/24/17 


departments  shall  be  held  to  a  strict  accountability  for  the  condition  in  whlqh 
stores  mider  their  charge  are  transferred  or  turned  into  store."  (N.  I.  4420-2.) 
The  officer  of  the  deck  "shall  see  that  all  articles  to  be  sent  away  from  the 
ship  are  carefully  stowed  in  the  boats  or  vessels  receiving  them  so  as  to  pre- 
vent injury."     (N.  I.  1802-3.) 

229.  Invoices,  Form  71,  shall  accompany  or  follow  all  transfers  of  property, 
except  in  the  case  of  temporary  transfers  of  equipage  to  navy  yards  for  repair. 
In  the  absence  of  invoices,  lists  in  duplicate  should  accompany  property  trans- 
ferred, and  receipts  should  be  taken  on  one  copy  thereof.  Invoices  to  the 
officer  concerned  shall  be  prepared  and  signed  by  the  officer  on  whose  books 
the  articles  are  carried.  Notations  shall  be  made  showing  what  debits  and 
credits  to  appropriations  and  titles  are  involved,  if  any.  Three  copies  shall 
be  forwarded,  one  of  which  the  receiving  officer  shall  receipt  and  return. 
(S.  A.  M.,  1709.) 

230.  Transfers  to  successor  upon  detachment. — (General  supplies,  see  par. 
304.)  "  If  an  officer  havfng  charge  of  supplies  or  equipage  should  be  detached 
from  a  ship  during  a  cruise,  an  inventory  shall  be  taken,  and  he  shall  make  a 
complete  transfer  to  his  successor,  if  the  time  shall  permit,  in  order  to  relieve 
himself  from  responsibility.  If  this  complete  transfer  is  not  made,  he  shall, 
before  his  departure  from  the  ship,  so  report  to  the  commanding  officer." 
(N.  I.  4421-2.) 

Supply  officers  should  state  upon  the  face  of  invoices  of  stores  transferred 
whether  or  not  the  quantities  as  stated  therein  have  been  verified  by  an  in- 
ventory. If  for  any  reason  this  inventory  can  not  be  taken  at  the  time  of  the 
transfer,  such  reason  should  be  stated  in  detail  on  the  face  of  both  copies  of 
the  invoice,  and  the  approximate  date  of  the  last  inventory  should  be  given. 
After  a  supply  officer  has  signed  an  unqualified  receipt  for  stores  transferred  to 
him  it  can  not  be  expected  that  the  accuracy  of  his  inventory  (when  he  verified 
the  invoice)  shall  be  questioned  in  connection  with  subsequent  discrepancies 
that  may  be  discovered;  and  the  necessity  for  a  careful  inventory  by  the  re- 
lieving officer  is  therefore  emphasized.  Unless  it  can  be  shown  that  an  invoice 
which  was  receipted  "subject  to  inventory"  was  verified  by  an  inventory 
without  unnecessary  delay  after  the  transfer,  the  officer  who  signed  the  receipt 
will  be  held  accountable  for  any  discrepancies  that  may  subsequently  be  dis- 
covered. When  the  inventory  for  verification  has  been  taken,  the  officer  who 
signed  the  receipt  should  inform  the  Bureau  of  Supplies  and  Accounts.  If  a 
discrepancy  is  discovered,  a  board  of  survey  should  be  requested.  (1  S.  A.  M., 
324.)     (See  par.  245.) 

231.  Transters  between  departments  of  a  ship. — "  On  board  ship  all  sup- 
plies except  provisions,  clothing  and  small  stores,  and  ship's  stores,  shall  be  for 
general  use,  and,  with  the  approval  of  the  commanding  officer,  may  be  trans- 
ferred from  one  department  to  another."    (N.  I.  4403-1.) 

"  Whenever  supplies  drawn  for  use  in  a  ship's  department  are  found  to  be  in 
excess  of  needs,  tliey  shall  be  returned  to  the  ship's  supply  officer  on  a  returned- 
material  stub,  to  be  credited  to  the  proper  allotment  and  appropriation." 
(N.  I.  4423-10.) 

**  Clothing  and  small  stores,"  title  X,  may  be  transferred  to  general  supplies 
title  X,  "  Naval  supply  account,"  on  invoices  inscribed  "  Credit  clothing  and 
small  stores  fund — Debit  general  account  of  advances,  naval  supply  account" 
Conversely,  soap  carried  under  "  Naval  supply  account,"  title  X.  may  be  trans- 
ferred to  the  clothing  account  . 

Title  X  stores  required  by  ship's  departments  will  not  be  transferred  but  will 
be  issued  for  use  as  provided  in  paragraph  300. 

Equipage  required  for  use  in  another  department  than  the  one  to  which  It 
pertains  may  be  so  used  by  authority  of  the  commanding  officer,  but  transfer  on 
the  books  shall  not  be  made  unless  directed.  Permanent  requirements  should 
be  made  the  basis  of  requisitions  under  the  appropriation  of  the  department 

5/24/17. 


64 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


concerned.    When,  however,  such  transfers  are  directed,  they  shall  be  made  on 
invoices  appropriately  inscribed  with  credit  and  debit  notations. 

232.  Transfers  to  other  ships.— (See  par.  234.)  "The  transfer  from  one 
ship  to  another  of  articles  of  supplies  which  are  not  in  excess  of  her  allowance, 
or  of  articles  of  her  equipage,  shall  be  authorized  only  by  the  senior  officer 
present  when  absolutely  necessary,  and  no  such  transfer  shall  be  made  of  articles 
not  in  all  respects  fit,  unless  they  have  been  passed  upon  by  a  board  of  survey, 
a  copy  of  whose  report  shall  be  sent  with  the  invoice  to  the  ship  receiving  the 
articles"     (N.  I.  4415.)     (Transfers  of  excess  stock,  see  par.  141.) 

233.  Transfers  to  naval  atixiliaries.— Transfers  shall  be  made  as  provided 

in  paragrap'.i  83.  .  ,  -^i, 

234  Transfers  to  shore  stations.— (Turning  into  store  in  accordance  with 
approved  survevs ;  see  par.  242-9 ;  power  boats,  machinery,  and  spare  parts,  see 
par  250-1;  ship's  store,  see  par.  468).  "When  serviceable  articles  are  found 
unnecessary  on  board  a  vessel,  the  commanding  officer  shall  submit  request  for 
authority  to  turn  the  articles  into  store.  Any  one  request  shall  cover  articles 
pertaining  to  one  appropriation  only,  and  shall  show  whether  the  articles  per- 
tain to  stock  which  is  authorized  by  the  ship's  allowance  list  but  is  in  excess 
of  the  allowance,  in  excess  because  not  borne  on  the  allowance  list,  or  whether 
the  articles  are  within  the  allowance.  Each  request  shall  contain  a  statement 
showing  where  and  when  the  articles  were  received,  account  under  which  car- 
ried the  invoice  price  of  each  item,  its  present  condition  anC  reason  why  not 
neetied  on  board.  The  request  shall  be  forwarded  to  the  bureau  concerned,  via 
the  commandant  of  the  vessel's  home  yard,  the  commandant  indorsing  thereon 
his  recommendation  when  forwarding  for  the  bureau's  action.  No  article  shall 
be  turned  in  at  a  navv  vard  from  a  ship  in  commission  without  the  authoriza- 
tion of  the  bureau  concerned,  excepting  when  authorized  under  approval  of 
survey  reports  under  the  provisions  of  Arts.  I  4731  and  I  4734.  [See  pars.  141, 
242,243.1"     (N.  i.  4413-2.) 

"  When  material  is  turned  in  from  ships,  a  copy  of  the  corresiM>ndence  au- 
thorizing such  action  shall  be  attached  to  the  invoice  or  a  full  exphmation  shall 
be  placed  on  the  face  of  the  invoice  in  lieu  thereof,  in  order  that  the  surveying 
ofticers  may  have  all  available  information.  All  correspondence  iiertaining  to 
surveys  shall  be  attached  to  the  request  for  survey  at  the  yard  by  the  supply 
officer  when  the  survey  is  requesteil."     (N  I.  4411.) 

"When  articles  are  transferred  to  another  ship  or  to  a  supply  officer  ashore, 
invoices  in  triplicate  shall  be  made  by  the  supply  officer  of  the  ship  from  which 
transferred  Articles  transferred  from  a  ship  to  a  supply  officer  ashore  shall 
be  securely  tagged  by  the  supply  officer  of  the  ship  with  a  tag  showing  the 
name  of  the  article,  the  name  of  the  ship,  and  the  number  of  the  accompanying 
invoice  When  transferred  to  a  supply  officer  ashore  from  a  ship  going  out  of 
commission  they  shall  be  accompanied  by  duplicate  lists,  one  copy  of  which 
shall  be  signed  by  the  representative  of  the  supply  officer  receiving  the  articles 
•md  returned  to  the  ship's  representative  for  use  in  preparing  the  invoices  and 
the  other  retained  at  the  storehouse  to  be  used  in  checking  off  the  invoices 
when  received  prior  to  formal  receipt  by  the  supply  officer.  In  the  latter  case 
the  tags  attached  to  the  articles  shall  state  the  number  of  the  ship's  invoice  on 
which  the  articles  will  finally  appear.  In  the  case  of  any  article  the  character 
and  description  of  which  is  not  plainly  apparent  from  the  article  itself,  a  full 
description  thereof  shall  appear  on  the  invoices,  lists,  and  on  the  tag  attached 
to  the  article  •  thus,  tor  a  motor  generator,  the  make,  type,  class,  form,  voltage, 
amnerage  speed,  horsepower,  or  kilowatts,  and  winding  shall  appear;  for 
rheostats 'controllers,  and  armatures,  the  make,  designating  or  serial  number, 
and  a  description  of  the  motor  to  which  they  belong  shall  appear;  and  for 
engines  or  boilers,  the  make,  type,  and  number,  and  if  from  a  boat  the  Bureau 
of  Construction  and  Repair  number  of  such  boat  shall  appear.    The  description 

5/24/17. 


SEC.  14. CARE  AND  ISSUE  OF   MATERIAL. 


65 


of  spare  parts  or  special  tools  shall  clearly  indicate  to  what  article  or  articles 
they  pertain."     (N.  I.  4420-1.) 

"  Material  afloat  which  has  been  charged  to  Title  A,  D,  K.  or  P  will,  when 
turned  into  store,  be  invoiced  without  price.  Memorandum  prices  will,  how- 
ever, be  shown  when  available.  Appraised  values  will  be  set  when  the  material 
is  surveyed  ashore.  Material  which  has  been  charged  to  Title  C  on  board 
vessels  not  operating  under  a  general  supply  system  directly  or  through  a 
tender  will,  when  turned  into  store,  be  invoiced  without  price,  but  memorandum 
prices  will  be  shown  when  available.  Material  which  has  been  chargeil  to 
Title  C  on  board  vessels  operating  under  a  general  supply  system  will,  when 
turned  into  store,  if  such  procedure  is  practicable,  be  first  taken  up  on  returnetl- 
material  stub  in  the  accounts  of  the  supply  officer  afloat,  and  the  latter  will 
invoice  it  into  store  under  Title  X.  If  this  is  impracticable  it  will  be  invoiced 
into  store  without  price."     (Accounting  Afloat  Circular  No.  5.) 

"  When  teams,  trucks,  cars,  or  other  navy-yard  facilities  are  requireil  for  the 
transportation  of  articles  between  a  ship  and  a  storehouse,  the  supply  otticer  of 
the  ship  will  apply  to  the  supply  officer  of  the  yard  for  the  necessarv  service, 
which  shall  be  supplied."     (N.  I.  4420-3.) 

"  Heads  of  ships'  departments  shall  exercise  care  in  regard  to  the  condition 
of  articles  turned  into  store,  in  packing  such  articles,  especially  those  that  are 
breakable,  and  no  article  that  is  unserviceable  shall  be  so  turned  in  without 
being  first  covered  by  proper  survey.  When  fragile  articles,  such  as  ther- 
mometers, stop  watches,  or  others  supplied  in  special  boxes  are  received,  the 
boxes  shall,  if  possible,  be  saved  and  used  in  turning  in  similar  articles  in 
future;  a  tag  shall  be  attached  to  such  articles  showing  date  and  numlier  of 
survey."     (N.  I.  4405-6.) 

"  The  heads  of  departments  of  a  ship  shall  be  held  responsible  for  supplies 
turned  in  during  transit  to  the  places  designated  for  their  reception.  The 
supply  officer  shall  not  be  deemed  to  have  receivetl  them  until  their  actual  de- 
livery in  such  places."     (N.  I.  4419.) 

235.  Transfers  to  Naval  Militia. — Transfers,  including  provisions,  author- 
ized by  the  senior  officer  present  or  higher  authority,  shall  be  made  in  the  same 
manner  as  to  naval  auxiliaries  (par.  83)  unless  special  instructions  exist  to  the 
contrary.  Detachments  of  Naval  Militia  serving  on  board  ships  of  the  Navy 
shall  be  rationed  as  provided  in  paragi-aph  363.     (See  also  par.  895c.) 

236.  Transfers  to  or  from  other  United  States  denartments,  or  Marine 
Corps  (Tr.  Cir.  54,  Aug.  14,  1907;  S.  A.  M.,  122,  478;  Army  Kegulations, 
1913,  par.  671). — All  transfers  of  supplies  will  be  made  upon  proper 
authority.  Invoices  covering  supplies  transferred  will  originate  with  the 
transferring  officer.  The  invoices  will  be  plainly  marked  "  Original," 
"Duplicate,''  "Triplicate,"  etc.  They  will  show  the  date  of  receipt  of 
articles  or  services,  unit  prices,  extensions,  and  totals;  the  authority  for 
the  transfer  and  the  naval  appropriation  to  be  debited  or  credited,  to- 
gether with  the  signature  of  the  receiving  offiicer.  The  receiving  officer 
will  return  the  original,  and  such  copies  of  the  invoice  as  he  may  not 
need,  to  the  issuing  officer. 

Supply  officers  of  the  Navy  afloat  will  report  the  amounts  of  such  trans- 
fers made  by  them  on  transfer  statements  (S  and  A  Forms  69  or  222). 
forwarding  the  necessary  invoices  with  the  statements.  Cash  shall  not 
be  collected  for  transfers  of  this  character;  neither  are  supply  officers 
charged  with  the  responsibility  of  securing  settlement  or  reimbursement 
for  such  transfers,  except  in  the  Philippine  Islands,  as  adjustments  of 
appropriations  are  details  attended  to  by  the  Accounting  Division  of 
S  and  A. 

9/13/17. 


66 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


In  the  Philippines,  transfers  of  supplies  from  the  Navy  to  the  Engineer 
and  Signal  Corps  of  the  Army  are  settled  by  check  of  the  commanding 
oflcer  of  the  Corps  concerned,  drawn  payable  to  the  order  of  the  Paymaster 
General  of  the  Navy.  The  check  is  turned  over  to  the  supply  ofllcer  fur- 
nishing the  supplies,  who  promptly  forwards  it,  with  a  copy  of  the  in- 
voice, to  the  Accounting  Division  of  S  and  A,  showing  the  transfer  state- 
-  ment  on  which  the  charges  will  appear.  The  supply  ofllcer  will  report  the 
^  transaction  on  his  regular  monthly  (if  ashore)  or  quarterly  (if  afloat) 
statements,  and  with  which  he  will  forward  substantiating  invoice. 
Should  supplies  be  received  by  the  Navy  from  the  Engineer  or  Signal 
Corps,  or  subsistence  stores  be  furnished  by  the  Quartermaster  Corps  of 
the  Army  (in  the  Philippines),  the  receiving  (supply)  officer  will  make 
settlement  therefor  by  the  method  of  public  bill. 

The  above  procedure  is  equally  applicable  to  services  rendered. 
The  form  of  invoice  of  other  Government  departments  is  usually  a  com- 
bination receipt-expenditure  form  and  covers  services  and  supplies.     The 
certificates  required  to  be  made  on  these  invoices,  by  officers  of  the  Navy, 
are  as  follows: 

For  services: 

Services  rendered  as  charged (Specify  date) ,  19-^ 

Appropriation  chargeable • 

(Signature  of  C.  O.) 
(Rank.) 

Eor  Supplies: 

Received (Specify  date) ,  19—. 

Taken  up  in (Name  of  account) account  (quarter),  19 — , 


(Signature  of  S.  O.) 
(Rank.) 

In  the  event  there  is  no  supply  officer  on  board,  the  commanding  officer 
will  certify  on  the  invoices  of  the  other  Government  dei>artments,  cover- 
ing supplies  furnished  or  services  rendered  his  vessel  as  follows: 

Received (Specify  date) ,  19—. 

or 

Services  rendered  as  charged (Specify  date) ,  1ft— * 

Appropriation  chargeable (Name  of  appropriation). 


(Signature  of  C.  O.) 
(Rank.) 


NOTE. — Supplies  obtained  from  the  Panama  Railroad  Company  will  be 
paid  for  on  public  bill.  Supplies  obtained  from  The  Panama  Canal  will 
be  covered  by  invoice. 

9/13/17. 


Section  15.— SURVEYS. 


-Articles  deemed  capable  of  serviceable  repair  will   not  ordinarily  be  placed  on 
y ;  repairs  by  tlie  ship's  force  will  be  effected  as  provided  in  paragraph  21>7b  :  re- 


NOTE. 

survey ....  .  .        „     . 

pairs  beyond  the  capacity  of  the  ship's  force  will  be  requested  by  letter  as  provided  in 
paragraph  297.  Articles  placed  on  routine  surveys  as  not  warranting  repair,  but 
found  by  the  surveying  officer  (as  provided  in  oar,  242-2)  to  warrant  repair  by  yard 
or  by  yard  contract,  will,  upon  appro>al  of  survey,  be  covered  by  letter  as  provided  in 
par.  297.  In  emergencies,  away  from  a  yard  (par.  243)  articles  placed  on  survey  and 
found  by  the  surveying  officer  to  warrant  repairs  will,  after  approval  of  the  survey,  be 
handled  as  provided  in  paragraph  297. 
Surveys  after  aonual  inventory  (see  par.  295). 

241.  Requests  for  survey. — **  Survey  requests  shall  be  prepared  on  S.  &  A. 
Forms  Nos.  153  and  153a,  respectively,  the  survey  reports  on  S.  &  A.  Forms 
154a  and  154b,  respectively,  the  whole  report  and  request  forwarded  by  S. 
and  A.  Form  154-1  (N.  S.  A.  material),  154-2  (material  other  than  N.  S.  A. 
or  survey  account  material)  or  154-3  (survey  account  material  ashore), 
properly  filled  out  and  placed  on  top.  All  sheets  should  be  typewritten  when- 
ever possible.  Requests  under  each  appropriation  shall  be  numbereil  consecu- 
tively, beginning  a  new  series  with  each  fiscal  year,  and  the  surveying  officers' 
reports  shall  always  name  the  number  and  date  of  the  ship's  request."  N.  I. 
4737.) 

242.  Unfit  for  use — Ship  at  a  navy  yard: 

1.  Preparation  for  survey. — "  Prior  to  the  arrival  of  a  ship  at  a  navy  yard 
officers  in  charge  of  ships'  departments  on  ships  not  having  the  general  supply 
system  and  the  supply  officers  of  ships  having  the  general  supply  system  shall 
assemble  in  a  convenient  place  for  survey  property  in  their  charge  which  is 
damaged,  deteriorated,  obsolete,  or  beyond  serviceable  repair,  and  not  already 
covered  by  repair  letters  (article  I,  4329,  paragraphs  5  and  6),  and  shall  pre- 
pare survey  requests  on  S.  &  A.  Forms  153  and  153a,  in  quadruplicate,  of  such 
articles,  placing  in  any  one  request  only  such  articles  as  pertain  to  the  same 
appropriation.  Separate  requests  shall  be  submitted  for  articles  the  replace- 
ment of  which  is  urgent.  For  each  item  there  shall  be  entered  on  these  re- 
quests the  place  from  which  received,  the  date  of  receipt,  and  the  invoice  price 
of  the  article  as  taken  from  the  ship's  books,  and  a  concise  statement  of  the 
reasons  for  requesting  its  survey.  Immediately  upon  the  ship's  arrival  at  the 
navy  yard  the  commanding  officer  shall  forward  such  requests  to  the  com- 
mandant, who  shall  refer  them  to  the  officer  designated  by  him  to  survey  such 
articles."    (N.  I.  4731-1.) 

2.  Duties  of  surveying  offleer. — "  The  surveying  officer  shall  promptly  inspect 
the  articles  listed,  giving  precedence  to  those  on  the  urgent  lists,  and  shall 
render  reports,  separate  for  each  appropriation,  covering  articles  which  are 
worn  out  or  which  are  in  such  condition  that  repair  is  not  justifietl. 

"  Should  the  surveying  officer  find  that  certain  articles  included  in  the  ship's 
request  should  be  repaired  by  the  ship's  force,  should  be  retained  on  board  for 
further  use  without  repair,  or  if  the  articles  or  material  are  unfit  for  their 
original  purpose,  but  may  be  made  suitable  for  ship's  use  for  repair  of  equipage 
or  for  use  as  scrap  metal  on  board  if  desired  by  the  vessel,  he  shall  so  indicate 
on  the  ship's  request  by  writing  thereon  *  Retain,'  *  Expend,  retain  for  sliip's 
use  for  repair  purposes  as  scrap,'  or  *  Repair  by  ship's  force.'  '*    N.  I.  4731-2. ) 

5/24/17.  67 


68 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


S.  Preparation  and  forwarding  of  repor^..-"  Every  facility  shall  be  given  the 
surveying  officer  by  the  commanding  officer,  ship's  supply  officer,  and  other  offi- 
cerrdirectly  concerned  with  the  articles  under  survey,  and  a  yeoman  from  the 
ship  Sli  detailed  to  assist  him  in  the  preparation  of  his  rei>orts.  The  re- 
^r^s  shall  be  prepared  in  quadruplicate  and  shall  be  forwarded  to  the  com- 
SkTdant  for  actLTto^^^  the  original  list  submitted  by  the  ship  which 

S  thuf covered      In  ^^^^^  the  reports  the  surveying  officer  i^n  each  case 

shall  ent^rl^side  each  item  from  where  and  when  it  was  received  and  its  in- 
voice value  as  borne  on  the  ship's  books  (copying  from  the  ships  list  ,  its  ap- 
n?a1Ld  or  present  value  and  a  concise  statement  as  to  its  condition  at  time  of 
sirv^and  whXr  rJ^Usibility  for  damaged  or  deteriorated  condition  should 
^charged  against  anyone.  Should  the  surveying  officer  consider  that  the  rea- 
sons g[f  In  in  the  ship's  list  for  replacing  an  article  under  survey  are  inade- 
n^ate  hlshall  call  u^n  the  head  of  the  department  of  the  sh  p  concerned  or 
2ne  of  his  assistants  for  amplification  of  the  reasons.  The  head  of  the  depart- 
mentcoicern^  shall  facilitate  in  every  way  the  investigation  as  to  responsi- 
Wmy  aSd  [f  anv  disciplinary  action  has  been  or  will  be  taken  the  commanding 
offi<^i'  shall  cause  a  statement  of  the  fact  to  appear  in  the  surveying  officer  s 
rS^rt     Articles  of  value  without  invoice  price  shall  in  all  cases  be  appraised 

'^^t^^lir^^ir^^^f^r.a  that  any  of  the  items  Hsted  in  the 
request  for  survey  can  be  economically  repaired  by  the  yard  force  for  further 
uTthesurveving  officer  shall  eliminate  this  item  from  the  survey  request  and 
?eS)rt  the  fact  to  the  commandant,  who  will  indicate  to  the  commanding  officer 
K  a  repair  letter  should  be  submitted.  The  manufacuring  divisions  ^lall 
furnish  the  services  of  experts  or  qualified  men  to  assist  the  surveying  officer 
in  he  examination  of  articles  under  survey  or  in  the  preparation  of  estimates 
ior  repafrs  when  such  services  are  requested  by  the  surveying  officer  or  the  head 

"^t^^!;^^:^^^^  in  addition  to  statem^t  of  from 

where  and  when  received,  the  invoice  price  of  each  item,  its  appraised  or  present 
v^  lie  and  statement  as  to  its  present  condition  and  whether  or  not  responsi- 
bimy  should  be  charged  against  anyone  for  such  condition,  the  recommendation 
*  store 'shal  be  entered  and,  further,  the  disposition  recommended  for  the  supply 
officer-  whether  stock  (general),  stock  with  name  of  ship  written  below,  yard 
SS  TskiTheap.  vard  heap,  repairs  to  similar  articles,  sell  dump,  burn  or  other 
s^ial  iUsposition.  And  in  case  any  article  recommended  to  store  for  stock, 
Kr  general  or  for  a  particular  ship,  should  require  repair,  entry  as  to  this 
Shan  bf  made,  and  whether  yard  or  contract  repair,  with  estimates  of  time  and 
cost  In^ll  ckses  the  surveying  officer  shall  definitely  state  whether  or  not  the 
article  condemned  should  be  replaced."     (N.  I.  4731-5.) 

6  Issue  heap,  yard  heap,  dump,  etc.-- When  a  surveying  officer  recommends 
an  article  to  the  issue  heap,  yard  heap,  or  dump,  he  shall  be  guided  as^ follows: 
Irt^les  of  metal,  unserviceable  and  not  warranting  repairs  and  which  can  not 
h^  so  d  in  Diece  to  advantage,  shall  be  condemned  to  the  issue  scrap  heap  or  the 
^Mscmp'^h^ap  according  as  they  may  or  may  not  be  useful  for  reworking  for 
Government  use.  Those  condemned  for  the  issue  heap  shall  be  appraised  ac- 
Wording  to  the^^^^  as  metal,  with  kind  of  metal  and  weight  stated,  and  hose 
Zdemnt^l  for  the  yard  heap  shall  be  appraised  as  without  value;  and  articles 
part  5  which  are  valueless  and  other  parts  of  which  may  be  useful  for  some 
Purpose  shall  be  appraised  as  to  their  valuable  parts,  except  wheii  such  parts 
arXMlmned  for  the  yard  heap.  Only  such  totally  unserviceable  articles  as 
are  wTthout^lue  and  unsalable,  such  as  broken  china,  tin,  and  wooden  ware, 
workout  paint  brushes,  etc.,  shall  be  thrown  on  the  dump.  Articles  such  as 
tXuy  untraceable  powder  and  chemicals,  decayed  provisions,  etc..  the  reten- 
t?on  of  wh^h  would  be  prejudicial  to  the  safety  and  health  of  the  commumty. 
shall  not  be  deposited  on  the  dump,  but  shall  be  condemned  to  be  thrown  over- 
board  or  otherwise  destroyed."    (N.  I.  4731-6.) 

5/24/17. 


SEC.  15. — SURVEYS. 


69 


7.  CommandanVs  action. — "  Upon  the  receipt  of  the  surveying  officer's  reports 
and  of  the  original  ship's  request  returned  with  them,  the  commandant  shall 
have  the  items,  as  submbitted  by  the  surveying  officer,  checked  against  the  ship's 
request  and  a  statement  attached  thereto  that  the  surveying  officer's  reports 
cover  all  items  except  as  modified  by  paragraph  2  above,  and  the  commandant 
shall  take  action  by  appropriate  endorsement  on  each  rei)ort  submitted  by  the 
surveying  officer.  Upon  approval  by  the  commandant  of  the  report,  the  original 
and  one  copy  shall  be  returned  to  the  officer  re()uesting  survey,  with  copies  of 
the  commandant's  endorsement,  who  will  carry  out  the  instructions  of  the 
approving  authority.  Articles  that  are  to  be  turned  into  store  will  be  invoic-ed 
at  their  appraised  value,  and  the  original  of  the  survey  report  shall  be  securely 
attached  to  the  invoice  therefor."     (N.  I.  4731-7.) 

"  The  commandant,  after  acting  uptm  a  survey  report,  shall  immeiliately  for- 
ward the  fourth  copy  of  the  report,  securely  attached  to  the  survey  request,  to 
the  bureau  concerned,  with  copies  of  his  indorsement  which  were  placed  on  the 
originals,  using  S.  &  A.  Form  No.  154-1,  154-2,  or  154-3,  provided  for  the  pur- 
pose. Should  the  bureau  concerned  not  approve  the  action  of  the  commandant 
on  any  item,  appropriate  instructions  will  be  issued  by  the  bureau."  (X.  1. 
4731-9.) 

8.  Disapproval  and  resurvey. — "  In  case  the  commandant  does  not  approve 
certain  of  the  recommendations  made  by  the  surveying  officer,  he  shall  elimi- 
nate such  items  from  the  survey  reports,  and  these  items  shall  be  referred  by  a 
separate  list  to  the  surveying  officer  with  appropriate  remarks  for  reconsidera- 
tion. In  case  the  surveying  officer  adheres  to  his  original  recommendation,  after 
carefully  reconsidering  the  same  in  accordance  with  the  commandant's  instruc- 
tions, the  matter  shall  be  referred  to  the  bureau  for  final  action ;  otherwise  the 
excepted  articles  from  the  original  report  shall  be  treated  as  under  resurvey, 
and  shall  receive  action  by  the  commandant  in  the  same  manner  as  in  an 
original  survey."     (N.  I.  4731-10.) 

9.  Delivery  and  invoiciny  of  articles. — "  The  commanding  officer  upon  receipt 
of  a  copy  of  a  survey  report  will  scrutinize  the  survey  retiuest  and  shall  cause 
repairs  by  the  ship's  force  to  be  made  as  indicated  on  the  request  by  the  survey 
officer.  (See  Art.  4731,  par.  2.)  The  commanding  officer  shail  have  delivery 
made  to  the  supply  officer  of  the  yard  of  the  articles  authorized  to  be  turned  into 
store  and  shall  forward  with  them  the  necessary  invoices  to  cover  the  transfer. 
Separate  invoices  shall  be  made  for  each  disposition  recommended  of  the 
articles  turned  into  store,  i.  e.,  '  for  general  stock,'  '  for  sales,'  '  for  yard  use,' 
etc..  and  such  invoices  shall  bear  the  number  of  the  survey,  yard  where  held, 
and  date  of  its  approval  by  the  commandant.  All  articles  turned  into  store 
shall  be  tagged  to  show  the  name  of  the  ship,  the  number  of  the  survey,  and 
the  disposition  to  be  made  of  the  articles.  The  supply  officer  of  the  yard  shall 
be  responsible  for  the  final  disposition  of  articles  in  accordance  with  the  ap- 
proved recommendations  of  the  survey  reports  and  shall  make  necessary  adjust- 
ments."    (N.  I.  4731-8.) 

243.  Unfit  for  use — Ship  not  at  navy  yard. — "  When  a  ship  is  away  from  a 
navy  yard  and  it  becomes  necessary  that  certain  equipage  be  replaced  before 
the  vessel  will  return  to  a  navy  yard,  an  emergency  request  for  survey  may  be 
submitted,  and  the  request  so  submitted  shall  state  fully  the  actual  emergency 
and  shall,  if  approved  by  the  commanding  officer,  be  forwarded  to  the  division 
commander  or  senior  officer  present,  who  shall  appoint  a  commissioned  officer 
from  his  command  as  surveying  officer.  The  surveying  officer  so  appointed 
shall  render  reports  as  prescribe<l  in  article  4731,  paragraphs  1  to  4.  If  the 
article  is  to  be  condemned  to  be  turned  into  store  at  a  navy  yard  the  disposition 
in  no  case  should  be  other  than  store,  otherwise  the  procedure  to  be  followed 
will  be  as  prescribed  in  article  4731,  paragraphs  7  and  8,  for  articles  to  In? 
turned  into  store.  Upon  receipt  in  store  the  articles  will  be  taken  up  by  the 
supply  officer  in  the  survey  account  and  surveyed  for  final  disposition  as  directed 

6/24/17. 

73416"— 18 6 


70 


CHAP.   III. SUPPLY GENERAL  INSTRUCTIONS. 


SEC.  15. — SURVEYS. 


71 


in  article  4742.    The  survey  officer  shall  certify  ««  t^^^«^  J^^^f  ^^IfaV^rcan 
scribetl  for  commandants  under  articles  4i31  (7)  and  («).     L&ee  pai. 

manner  as  Is  prescribed  lor  this  class  of  report  by  commandants.       (N.   L 

4734-3.)  _„,.„      ..,_„  orticle  under  an  approved  survey  report  afloat 

?^--  ^f/rhnS^^einnto  store  oTds^Ied  of  on  foreign  station,  and  of  which 
authorized  to  be  ("jnetl  into  store  oiu^  replaced  at  once  by 

the  invoice  price  when  ne«  did  not  ex^?W^^^^^  P    ^^^  allowance 

appropriiite  requisition  as  not^^^^  furnished.    In  case 

list  of  the  ship  ""''f^."\^„^";X  rcoSion  for  replacement  shall  be  forwarded 
the  article  exceeds  this  \"'"«-,™ '^^  "mer'ency  does  not  permit  the  delay 
to  the  bureau  concerned  or  J  '^^^^/^i^.'^^^X.Uy^an  be'sought  from  the 
which  would  thus  »^ '"X,Y'itioSbmitted  pursuant  to  such  surveys  shall  in 
rcaseTbeTonVheTr'S'thrrSn^  number  of  the  surv-ey,  the  date  oMts 
approvS  and  statement  showing  where  and  by  whom  approved.      (N.  1. 4.34-J.) 

245.  Lost  or  »jf  ^"S  f^^*^.?^^";^^^^ 

1.  i<>»«  «>■ '"'»*'»2  "  '"/^?-  rtmenron^  not  having  the  general  supply 
'Te'^  S  rwuesTa  ™ney  of  Tuoh  article^  and  when  the  value  of  any  one 
fJ'T,  the  totTof  identical  items  does  not  exceed  $100  the  commanding  officer 

"k  "?i  l^tnt  a  surveving  officer  who  shall  be  a  commissioned  officer  of  a  de- 
shall  appoint  a  surveying  w  articles  to  be  surveyed 

^'t*„T*  lu  small  i^s^rwhere  there  may  be  no  officer  available  for  snch 
f^^menU  t^'request  shall  ^  made  upon  the  division  commander  or  the 
senior  officer  present."     (>^  ^,^4^^  1.)  ^ibed  In  paragraph  1  shall  be 

2.  Sftortaso*  .»  **.P'»^«J»^  ^"^^^^  shipment  in  which  there  is  a  shortage 
pursued  by  »ny  «*n^J  ;^*';;",^hen  the'articles  received  do  not  correspond  in 
according  to  .*«  ''?,^"'^^'  .^rks  on  a  package,  but  in  such  cases  the  original  and 
quantity  or  ^i"'','"*^/^* ,Xforwa?dS^  to  the  bureau  concerned  (except  when 
one  ^py  of  the  report  shaU^for«ar«w  to         ^^^^^^^  concerned')   and  the 

*?  .^.Trair  then  be  fo?^a,ded  by  the  bureau  concerned  with  appropriate 
original  shall  then  oe  ">^  supplies  and  Accounts  for  Its  action.  The  survey 
indorsement  to  tteBurean^f  hupp  by  the  surveying  officer  In  quintuplicate, 
report  in  such  «a?«f  ^"^' „  .-  suonlies  and  Accounts  s  the  bureau  concerned, 
excepting  ''»'™/*'^\""""°  de^wT^nuadrupiicnte.  When  action  is  taken  by 
r  Bu^rS  sCiL  a""  A-«'k  eopy'of  that  bureau^^ter  or  Indorse- 
mint  S  be  forwarded  to  the  bureau  concerned.  (N.  I.  4733-2.) 
6/24/17. 


TM 


"  Surveys  on  articles  found  missinj?  in  shipments  shall  have  indorsed  thereon 
a  statements  of  the  approving  authority  that  a  copy  has  been  forwarded  to  the 
shipping  officer."     (N.  I.  4733-3.) 

The  following  form  of  certificate  will  be  used : 

"A  copy  of  this  survey  has  been  forwarded  to  the  consignor,  a  notation  has 
been  made  on  the  bill  of  lading  showing  this  shortage,  and  a  request  made  that 
the  value  thereof  and  proportionate  freight  charges  be  deducted  from  any 
money  due  tlie  carrier. 

"  Expended  on  expenditure  voucher  No.  and  charged  to w 

"A  copy  of  this  survey  attached  to  expenditure  voucher  No. 


*An  officer  receiving  a  shipment  in  which  there  is  a  shortage  shall  take  up 
the  invoice  in  full  on  his  books,  expend  the  missing  articles  according  to  the 
direction  of  the  survey  report,  and  note  in  red  ink  on  both  copies  of  the  store 
invoice  the  invoice  value  of  the  articles  missing,  but  in  no  case  shall  totals  in 
the  body  of  the  summary  be  altered."     (N.  I.  4733-4.) 

"  In  the  event  of  loss  of  Naval  Supply  Account  stores  or  damage,  the  survey 

shall  state  to  what  appropriations  the  value  of  the  stores  involved  shall  be 

iharged  and  also  the  proportion  that  shall  be  charged  to  each."     (N.  I.  4733-5.) 

"A  statement  of  the  means  of  transportation  and  condition  of  the  packages 

when  received  shall  be  incorporated  in  the  report  of  the  board."     (N.  I.  4626-1.) 

No  disposition  of  the  case,  covering,  or  contents  will  be  made  until  after 
survey,  and  any  inspection  or  packers'  tickets  found  in  the  packages  shall  also 
be  preserved  and  attached  to  the  copy  of  survey  forwarded  to  the  bureau 
concerned. 

S.  Reports  and  action  thereon. — "The  officer  so  appointed  shall  render  in 
accordance  with  the  provisions  of  article  I  4731  a  full  and  exhaustive  report 
relative  to  the  loss  or  deficiency  and  shall  fix  definitely,  when  possible,  the 
responsibility  therefor.  Each  item  shall  be  separately  reported  upon  and  the 
invoice  price  shall  in  all  cases  be  stated.  The  report  of  the  surveying  officer 
shall  be  rendered  in  triplicate  to  the  commanding  officer,  who,  upon  approval 
thereof,  shall  forward  the  original  to  the  bureau  concerned  through  official 
channels  with  notation  by  indorsement  thereon  of  any  disciplinary  action  taken 
by  him  and  return  two  copies  to  the  officer  requesting  the  survey,  who  shall 
forward  one  copy  to  the  Bureau  of  Supplies  and  Accounts  with  his  quarterly 
returns  as  a  voucher  for  the  disposition  of  the  articles,  and  one  copy  shall  be 
retained  by  him  in  the  ship's  files.  When  the  value  of  any  missing  or  lost 
article  is  in  excess  of  $100,  the  request  for  survey  shall  be  forwarded  to  tlie 
division  commander  or  senior  officer  present,  who  shall  appoint  a  board  of 
three  officers,  of  whom  one  at  least  and  as  many  as  practicable  shall  be  com- 
missioned. The  action  on  this  report  shall  be  taken  by  the  officer  ordering 
the  survey  and  copies  of  the  survey  report  shall  follow  the  course  as  above 
directed  for  cases  where  the  missing  article  surveys  are  ardered  by  the  com- 
manding officer."     (N.  I.  4733-1.) 

246.   Surveys,  provisions,  and  clothing: 

1.  Provisions. — "  Commanding  officers  of  ships  shall  appoint  at  the  beginning 
of  each  quarter,  to  serve  to  the  end  of  it,  a  surveying  officer  for  provisions. 
To  this  officer  the  supply  officer  shall  refer,  either  orally  or  in  writing,  all  such 
provisions  as  he  may  consider  unfit  for  use,  provided  they  do  not  exceed  in 
value,  on  any  one  occasion,  $300."    (N.  I.  4738-1.) 

"The  surveying  officer  shall  keep  an  itemized  record  of  all  his  survevs 
which,  in  case  of  his  disability,  shall  be  used  and  referred  to  by  the  officer 
appointed  in  his  place.  He  shall  make  his  report  at  the  end  of  the  auartpr 
or  earlier  if  ordered."     (N.  I.  4738-2.)  * 

Surveys  on  condensed  milk  shall  state  the  name  of  the  contractor,  the  number 
of  the  contract,  the  date  of  inspection  at  the  navy  yard,  and  the  reason  for 
condemning  the  milk.     Unless  the  tins  are  faulty,  and  therefore  insanitary 
the  milk  shall  not  be  thrown  overboard  or  on  the  dump.    That  surveyed  on 

9/13/17.  * 

(Beprlnt  dne  to  change  on  p.  78.) 


SEC.   15. — SURVEYS. 


72 


CHAP.   III.— SUPPLY — GENERAL  INSTRUCTIONS. 


72a 


ships  shall  be  turned  into  store  and  that  surveyed  in  storehouses  held  to  await 

the  instructions  of  the  bureau.     (S.  A.  M.  l-»4.)  _,  .  ,     ,^^   deteriorated 

"  Survey  reports  covering  items  of  provisions  which  ^J^^^.  f  !*fg^°^  ^he 

(S.  A.  M.,  4265.)      (See  par.  24S.) 

^2'^S:',^TAXs7l^^nT^TZtn  stores  on  board  ship  found  by 
JVertoTrtanfaged  may  be  appraised  "V/he  surveying  ofl^r  an<l|««ued  at 

re  sTSrifflcer'^ifb  t  ^j^r^c^^<^^^  ^ 

price  and  take  them  up  again  at  the  appraised  value.       (>.  L  4i39,  see  also 
^'s^DUmliHon  of  report..-"  Upon  the  completion  and  si^nins  of  a  ^^"rvey  of 

1  Advance  copies  of  survey  reports  which  are  "  '"^"'^^f^  *»  ^-  *  *,i^^^ 
v..  fni-warrted  via  the  supply  officer  from  whom  the  articles  weie  receivea, 
?.  orflr  thtt  hi  might  report  such  action  as  he  may  have  taken  to  secure 
Xbuiementa^  no  further  action  be  required  when  the  report  reaches 

SS5;S3s  t  K«rwS  ^t^X^^^^ 

''^ISr^Ros-.^nibtlftVto  be  fixed.-"  Each  survey  shall  be  made  a  matter  of 
mosfse:SS?ng  and  exhaustive  investigation  by  the  surveying  officers;  in  every 
"^Me  responsibility  shall  be  definitely  fixed  or  a  statement  be  made  >ho^Mng 

^'^?wle;'4eTeVr^^^^^  1—  -  ^^^  "^^^^  ^1^' 

thP  )Scer  ordSrthrsur^^^^  shall  refer  it  to  such  person  for  statement  after 
*^^-T^^l^  r^rviv  and  s^^^  Shall  be  forwarded  to  the  department  via 

bu'^ea^'c^nSin^^^^^^  ^^t1l 'comrnt' and  recommendation  by  the  officer  ordering 

''^'ran^;U''whVe'«inary  action  has  been  taken  a  note  to  that  effect 

""^^J^^Z^!?^^^^  suivVs  ind^-te\that  P-per  -e  M^^^ 
not^n  exercs^  by  officers  in  charge  of  equipage  or  stores,  a  statement  to 
?his^ect  w^n  be  entered  in  the  record  of  the  officer  concerned."      (N.   L 

^^"^WhPre  renorts  of  survey  indicate  that  the  proper  investigation  has  not  been 
oZhv  the  officer  or  officers  composing  the  board  of  survey  and  clearly  show 
S.«t  the  boird  his  not  fSlv  appr^iated  its  responsibility,  the  manner  of  per- 
formin'the  dutFwiFbf^^^^^  in  the  record  of  the  officer  or  officers  signing 
Se  report  of  su^^^^  and  of  the  officer  approving  same.  In  each  ^.^.^^  ^he  offi- 
iior*.  concerned  will  be  notified  of  the  department's  action."     (^.  I.  4 < 32-5.) 

"whPn  a  rewrt  of  survey  on  provisions,  clothing,  and  small  stores,  and 
«hlJI  Sores  stTk  whether  missing'^or  unfit  for  issue,  fixes  responsibility  upon 
f  ^rson  in  the^aial  service,  the  matter  will,  in  all  cases,  be  investigated  and  a 

9/13/17. 


statement  obtained  from  the  person  held  responsible  and  forwarded,  together 
with  a  statement  as  to  whether  or  not  disciplinary  action  has  been  taken,  \\-ith 
the  advance  copy  of  the  report  forwarded  to  the  Bureau  of  Supplies  and 
Accounts. 

"  When  a  report  fixes  the  responsibility  for  deterioration  of  articles  upon  the 
contractor  who  furnished  them,  the  bureau's  advance  copy  will  be  forwarded 
via  the  officer  in  charge  of  the  provisions  and  clothing  depot  or  the  supply 
officer  of  the  yard  at  which  the  articles  were  inspected,  in  order  that  claim 
for  reimbursement  may  be  made  upon  the  contractor,  the  fact  that  claim  has 

9/13/17. 


SEC.  15. — SURVEYS. 


73 


been  made  being  reported  when  the  copy  is  forwarded  to  the  bureau.  In  the 
case  of  ship's  stores  stoclc  purchased  by  the  supply  officer  of  a  vessel,  claim  for 
reimbursement  will  be  made  by  him  and  information  in  regard  thereto  reported 
by  indorsement  on  the  report  of  survey. 

"  When  the  report  covers  articles  missing  in  shipment  for  which  the  transpor- 
tation company  is  held  responsible,  information  will  be  noted  on  the  report  of 
survey  concerning  the  accomplishment  of  the  bill  of  lading  accompanying  the 
shipment,  stating  whether  it  was  accomplished  in  full  or  otherwise."  (S.  A.  M. 
3687.) 

249.  Quarterly  returns,  surveys  to  accompany  (see  par.  296). — Survey 
reports  shall  accompany  the  quarterly  returns  of  the  officer  upon  whose  books 
the  expenditures  or  transfers,  if  such  have  been  involved,  and  have  occurred, 
appear.  The  copy  thus  forwarded  shall  be  the  copy  funished  him  after  ap- 
proval It  shall  be  indorsed  with  his  certificate  that  the  articles  have  been  dis- 
posed of  as  recommended.  Below  this  certificate  on  Title  X  surveys  notation 
shall  be  made  as  to  the  appropriation  charged  with  the  loss.  (S.  A.  M.  480; 
1734.) 

250.  Surveys — Specific  articles: 

1.  Boats. — "  When  a  ship's  boat  or  the  machinery  of  a  boat  is  under  survey. 
It  shall  be  reported  upon  separately  from  other  items.  In  all  cases  the  Con- 
struction and  Repair  registry  number  of  the  hull  shall  be  stated  in  surveys  per- 
tainiHg  to  the  Bureau  of  Construction  and  Repair,  and  in  those  pertaining  to 
the  Bureau  of  Steam  Engineering  the  Construction  and  Repair  registry  number 
of  the  hull  and  the  Bureau  of  Steam  Engineering  make,  type,  and  number  of 
engines  and  boilers  involved  shall  be  stated.  When  power-boat  machinery  or 
boiler  assigned  to  a  hull  is  surveyed,  the  report  shall  state  (if  such  be  the 
case)  that  the  hull  is  in  good  condition  and  warrants  the  replacement  of  the 
machinery  or  boiler.  Otherwise  a  survey  should  be  held  on  the  hull  and  the 
survey  on  the  machinery  or  boiler  should  contain  a  statement  of  the  recom- 
mendation contained  in  the  survey  on  the  hull.  Whenever  a  power  boat  is 
turned  in,  the  machinery  and  spare  parts  belonging  thereto  shall  be  turned  In 
with  it,  unless  otherwise  directed  by  the  Bureau  of  Steam  Engineering  or  in  an 
emergency  by  the  commandant."     (N.  I.  4731-11.) 

2.  Canvas  or  cordage  articles. — "Articles  of  canvas  or  cordage  may  be  sur- 
veyed in  order  to  be  turned  over  for  general  ship's  use,  when  they  have  become 
unfit  for  further  use  in  their  original  capacity,  owing  to  damage,  wear,  or  acci- 
dent; the  surveying  officer  for  this  purpose  to  be  appointed  as  provided  In 
paragraph  1  of  this  article;  and  the  surveying  officer  shall  so  indicate  in  the 
survey  report  by  the  words  *  Ship's  use,'  if  such  condemnation  is  justified.  In 
such  cases,  the  officer  requesting  the  survey  shall  expend  the  articles  from  his 
books  as  prescribed  in  paragraph  2,  article  4735."     (N.  I.  4731-12.) 

3.  Presentation  sets. — (See  par.  305.) 

4.  Unserviceable  and  insanitary  articles. — "When  articles  on  board  ship  are 
found  to  be  totally  unserviceable  and  require,  by  reason  of  their  insanitary  con- 
dition immediate  disposition  by  being  thrown  overboard,  burned,  or  buried,  the 
officer  having  custody  of  such  articles  shall  request  a  survey  on  them  and  the 
commanding  officer  shall  designate  for  this  purpose  a  commissioned  officer  of 
a  department  of  the  ship  other  than  that  to  which  the  articles  to  be  surveyed 
pertain.  In  the  case  of  small  vessels  whose  complement  does  not  permit  of  this 
action,  the  request  for  survey  shall  be  made  to  the  division  commander  or 
senior  officer  present,  who  shall  appoint  the  surveying  officer.  The  surveying 
officer  shall  render  a  report  in  triplicate  covering  each  item,  with  a  statement 
as  to  where  and  when  received,  invoice  price,  present  condition  and  appraised 
value,  the  reason  for  its  present  condition,  and  whether  or  not  any  responsi- 
bility should  be  charged  against  anyone  for  such  condition.  He  shall  further 
recommend  the  disposition  to  be  made  as  *  overboard,'  '  burn,'  or  '  bury.* " 
(N.  I.  4735-1.) 

5/24/17. 


74 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


"  TTnon  nnnroval  of  this  survev  by  the  officer  ordering  the  same,  the  recom- 

sS   that   he   has   complied   with    the   approved   recommemlat.on.       (N.    I. 
I  t^*A.""'f«;»o?cr-~Wh:^.  r^iuf  fs^way  from  a  navy  yard,  totally  «n- 

rHBif^tS-pynt'^^^^^^^^^^^^^^^ 

f.rh'JTv^mlTewXrwitKt  "ale  value,  may  also  be  so  dispose,!  of.  In 
surh  cales  the  Kr  rSinesting  the  survey  shall  expend  the  articles  from  h.s 
b^ks  as  prescribetl  in  paragraph  2.     [See  Insan>tary  articles,  above.)       (N.  I. 

*''^^finHf,i  «;*nte«  ensians   etc.—"  United  States  ensigns,  union  Jacks,  or  com- 

•'■  -^n  n/nnints  m^v  be  sirailarlv  survevetl  when  unserviceable  for  Govern- 

mission  Pe°'""''*„™"J,„\'fl'™"?l -'appraised  .is  of  no  value  and  burned,  the 

S^^r'rS'i"  "survey"cXp"??ug' with  paragraph  2.     [See  Insanitary 

articles,  above.]"     (N.  I.  4735-4.) 
5/24/17. 


Section  16.— SHIPMENTS. 

Note. — Shipments  received,  see  paragraphs  193  et  seq. ;  transportation  of  efTects  and 
transportation  of  remains,  see  paragraph  495. 

261.  When  and  by  whom  made. — Shipments  of  Government  property,  when 
the  vessel  is  not  in  the  vicinity  of  a  navy  yard,  will  be  made  by  the  supply 
officer. 

"When  requests  for  shipments  are  made  by  other  bureaus  or  their  repre- 
sentatives the  necessary  instructions  will  be  issued  by  the  Bureau  of  Supplies 
and  Accounts."     (N.  I.  4621-1.) 

When  directed  by  the  approving  authority,  articles  recommended  by  board  of 
survey  to  be  turned  into  store  or  repaired  at  a  navy  yard  will  be  shipped  to 
navy  yards  by  Government  conveyance. 

"  Unless  the  interests  of  the  Government  will  suffer  by  such  action,  articles 
requiring  transportation  from  ships  while  at  or  in  the  vicinity  of  a  navy  yard 
shall  be  turned  over  to  the  supply  officer  of  such  yard  for  shipment  to  their 
destination."     (N.  I.  4405-4.) 

"  In  order  to  prevent  the  transportation  by  Government  vessels  of  articles 
intended  for  other  than  Government  use,  it  is  directed  that  no  commanding 
officer  of  any  vessel  accept  for  shipment  any  freight  which  is  not  covered  by 
bill  of  lading  issued  by  the  supply  officer  of  the  yard  at  which  the  vessel  is 
loading ;  or,  if  there  be  no  supply  officer  at  the  place  of  loading,  by  the  officH?r 
authorized  to  make  shipment."     (G.  O.  117-1914.) 

262.  Shipments  involve  transfer  by  invoice  (see  par.  229)  if  articles  are 
carried  in  the  property  accounts  of  the  ship,  except  in  the  case  of  articles 
shipped  to  a  navy  yard  for  repair,  in  which  case  the  articles  shall  be  retainetl 
upon  the  books. 

263.  Preparation  of  packages. — "  Care  shall  be  taken  to  place  all  packages 
In  good  shipping  order."     (N.  I.  4621-5.) 

The  following  extracts  from  Rule  43.  Interstate  Commerce  Commission  Regu- 
lations for  Transportation  of  Explosives  and  Other  Dangerous  Articles  by 
Freight  and  Express,  are  quoted  for  the  information  and  guidance  of  all  con- 
cerned : 

"  Moving-picture  films  must  be  packed  in  tightly  closed  metal  cases  inclose<l 
in  a  strong,  spark-proof  wooden  box ;  or  in  spark-proof  cases  made  of  sheet  iron 
not  less  than  0.02  inch  thick  (No.  25  U.  S.  standard  gauge)  and  lined  throughout 
with  fiber  board  at  least  i  inch  thick,  or  some  other  equivalent  insulating  mate- 
rial. The  covers  of  these  cases  must  fit  tightly  and  must  lap  over  the  boily  at 
least  f  inch  on  the  sides,  forming  a  tight  joint."     (S.  A.  M.  3536.) 

Name  of  vessel  returning  films  will  be  plainly  marked  on  the  case  in  which 
films  are  shipped.     (S.  A.  M.  3711.) 

Conditional  free  entry  of  moving-picture  films  returned  to  United  States  after 
temporary  use  abroad,  see  S.  A.  M.  4024. 

264.  To  a  navy  yard  or  ship. — "  Shipments  for  navy  yards  and  to  vessels 
having  supply  officers  on  board,  except  medical  stores,  will  be  consigned  to  the 
supply  officers  thereof."  (N.  I.  4621-3a.)  "Shipments  to  vessels  without  a 
supplv  officer  will  be  consigned  to  the  commanding  officers  thereof."  (N.  I. 
4621-3b.) 

5/24/17.  75 


w 


76 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


"Articles  for  more  than  one  ship  or  department  shall  not  be  placed  in  the 
same  package.  In  such  cases  each  article  shall  be  distinctly  tagged  with  the 
name  of  the  ship  or  department  for  which  intended."     (N.  I.  4621^.) 

Medical  stores  shall  be  consigned  to  the  officer  in  charge  of  the  medical  supply 
depot  concerned. 

265.  To  New  York  Navy  Yard. — Shipments  shall  be  consigned  to  the 
"  Supply  officer,  navy  yard,  Brooklyn,  N.  Y."  as  shipments  consigned  to  "  Navy 
Yard,  New  York,"  are  subject  to  additional  transfer  charges.     (S.  A.  M.  2220.) 

266.  To  Naval  Academy. — Shipments  shall  be  consigned  to  the  "  Freight 
station,  Annapolis,  Md."     (S.  A.  M„  1517.) 

267.  To  naval  station,  Guantanamo. — Shipments  should  be  forwarded  to 
the  "  Supply  officer,  navy  yard,  New  York,"  for  transmission.     (S.  A.  M.,  2458.) 

268.  To  a  vesseL — Shipments  shall  be  consigned  to  the  "supply  officer." 
(N.  I.  4621-3.)  Shipments  to  points  where  there  is  no  naval  representative  shall 
be  preceded,  whenever  possible,  by  notification  to  the  consignee,  in  order  that 
arrangements  may  be  made  by  the  commanding  officer  for  delivery  in  the  event 
that  the  vessel  has  sailed  before  the  arrival  of  the  articles.     (S.  A.  M.  951.) 

269.  By  Government  conveyance. — "  Public  conveyance  for  the  transporta- 
tion of  stores  shall  always  be  used  when  available.  The  supply  officer  of  every 
ship  having  stores  to  be  shipped  shall  make  inquiry  and  keep  himself  informed 
as  to  the  movements  of  any  public  vessel  by  which  the  stores  may  be  trans- 
ported."    (N.  R.  1507-2.) 

"  Whenever  supplies  or  other  articles  are  returned  to  navy  yards  or  stations 
from  a  ship  by  naval  auxiliary  or  other  Government  conveyance,  the  command- 
ing officer  of  the  vessel  making  the  shipment  shall  designate  a  responsible  person 
under  his  command  to  take  charge  of  the  shipment  with  instructions  to  see  that 
the  property  is  carefully  protected,  handled,  and  stowed.  He  shall  require,  from 
the  person  thus  detailed,  a  report  regarding  the  proper  delivery  and  acceptance 
of  stores  in  question.  In  all  cases  of  such  shipment,  commanding  officers  shall 
see  that  bills  of  lading,  in  addition  to  invoices,  are  prepared  in  triplicate. 
Such  bills  must  show  clearly  the  number  and  character  of  the  packages,  and 
shall  be  receipted  by  the  master  of  the  vessel  carrying  the  shipment,  who  shall 
retain  one  copy  and  a  copy  of  the  invoice.  The  shipper  shall  then  mail  to  the 
consignee  the  remaining  copies  of  the  invoice  and  one  copy  of  the  bill  of  lading, 
indorsed  with  his  certificate  of  its  correctness.  Masters  of  carrying  vessels 
shall  receipt,  subject  to  verification,  for  the  stated  contents  of  all  packages  by 
the  invoices."     (N.  I.  4405-2.) 

"  Shipments  for  navy  yards,  excepting  medical  stores,  unless  otherwise  di- 
rected, shall  be  consigned'to  the  supply  officer."    (N.  I.  4405-3.) 

"  In  shipping  supplies  by  Government  conveyance  the  following  instructions 

shall  be  observed : 

"The  commandant  shall  inform  the  supply  officer  of  the  probable  date  of 
sailing  and  the  destination  of  every  ship  scheduled  to  sail  from  the  yard  under 
his  command."     (N.  I.  4623a.) 

"  Upon  the  receipt  of  such  information,  the  supply  officer  shall,  unless  irrev- 
ocable shipping  arrangements  have  already  been  made,  furnish  the  comman- 
dant with  lists  of  all  packages,  weights,  measurements,  etc.,  of  the  stores  that 
will  be  readv  for  shipment  to  the  port  or  for  which  the  ship  or  ships  are 
destined."     (N.  I.  4623b.) 

"  The  commandant  shall  then  refer  the  lists  to  the  commanding  officers  of  the 
respective  ships  for  statement  as  to  what  supplies  they  may  be  able  to  carry, 
and  the  commandant  shall  then  decide  what  shipments  are  to  be  made,  and 
shall  issue  the  necessary  instructions.  Should  there  be  a  difference  of  opinion 
between  the  commandant  and  the  commanding  officer  of  a  ship  as  to  what 
stores  can  be  carried  as  freight,  the  commandant  is  authorized  to  decide  the 
point  at  issue,  and  to  direct  the  commanding  officer  to  receive  such  stores  as, 
in  his  judgment,  are  advisable  for  this  method  of  shipment."     (N.  I.  4623c.) 

5/24/17. 


SEC.   16. — SHIPMENTS. 


77 


Receipt  should  be  taken  from  the  consignee  upon  final  delivery.  Cargo  of 
supply  steamer,  see  paragraph  75. 

270.  By  other  than  Government  conveyance. — ^When  shipments  can  not  be 
made  by  Government  conveyance  (or  parcel  post),  they  shall  be  made  by 
freight,  unless  specifically  directed  to  be  made  by  express,  and  by  the  cheapest 
practicable  route.  Government  bills  of  lading  shall  invariably  be  used,  i>re- 
pared  as  provided  in  paragraph  271.  Insurance  of  shipments  is  not  allowetl. 
(13  Comp,  781.)  The  true  commercial  value  may  be  placed  upon  articles 
shipped  by  common  carriers,  whether  money  or  other  property,  and  payment 
may  be  made  of  the  usual  and  legal  rates  of  charges  for  such  shipments  where 
such  rates  or  charges  secure  full  indemnity  to  the  shipper  in  case  of  a  loss  in 
shipment.     (Modifying  Comp.  Dec.  Dec.  31,  1908;  Comp.  Dec.  Feb.  3,  1910.) 

(a)  In  the  United  States. — (In  foreign  bottoms,  see  (ft)  below.)  "Land- 
grant  railroads  "  are  required  to  carry  Government  property  free  or  at  50  i>er 
cent  reduction  from  regular  rates.  Shipments  by  any  other  competing  route 
shall  only  be  made  subject  to  a  condition  embodied  in  the  bill  of  lading  that 
"payment  shall  not  exceed  lowest  net  cash  rate  by  any  practical  land-grant 
route."  "  Shipments  over  land-grant  railroads  shall  be  made  on  Navy  bills  of 
lading  unless  better  rates  or  other  circumstances  make  it  advantageous  to  ship 
through  the  nearest  depot  quartermaster  of  the  Army."     (N.  I.  4628.) 

If  advisable  to  forward  consignments  to  these  points  via  New  York,  the 
matter  should  be  taken  up  as  much  in  advance  of  time  for  shipment  as  possible 
with  the  supply  officer,  navy  yard,  New  York. 

Shipments  by  common  carriers  in  the  United  States  shall  be  made  subject  to 
the  following  conditions,  as  indorsed  on  bill  of  lading,  Government  stock  trans- 
portation. Form  5. 

"  It  is  mutually  agreed  and  understood  between  the  United  States  and  car- 
riers who  are  parties  to  this  bill  of  lading  that — 

"(1)  Prepayment  of  freight  charges  will  in  no  case  be  demanded  by  carriers. 
Upon  surrender  of  this  bill  of  lading  duly  accomplished  payment  will  be  made 
to  the  last  carrier,  except  where  otherwise  specifically  stipulated. 

"(2)  For  railway  transportation  this  bill  of  lading  is  subject  to  all  the 
conditions  of  the  uniform  or  standard  bills  of  lading,  and  for  express  shipment 
to  all  the  conditions  contained  in  the  standard  form  of  receipt  issued  by  express 
companies,  except  as  otherwise  specifically  provided  hereon. 

"(3)  Shipments  made  upon  this  bill  of  lading  shall  take  the  rates  provided 
for  shipments  made  upon  the  uniform  or  standard  bills  of  lading  or  standard 
receipts. 

"(4)  No  charge  shall  be  made  by  any  carrier  for  the  execution  and  presen- 
tation of  bills  of  lading  in  manner  and  form  as  provided  by  the  instructions 
hereon. 

"(5)  The  shipment  is  at  'owner's  risk,'  or  released  rates,  where  the  tariff 
provides  lower  rates  on  that  account,  and  at  *  company  risk '  where  the  tariff 
makes  no  such  provision." 

Carload  rates  on  shipments  by  rail  in  the  United  States  are  subject  to  the 
following  rule  in  the  official  classification  of  freight  rates : 

"  In  order  to  entitle  a  shipment  to  the  carload  rate,  the  quantity  of  freight 
requisite  under  the  rules  to  secure  such  carload  rate  must  be  delivered  at  one 
forwarding  station,  in  one  working  day,  by  one  consignor,  consigned  to  one 
consignee  and  destination,  except  that  when  freight  is  loaded  in  cars  by  con- 
signor it  will  be  subject  to  the  car-service  rules  and  charges  of  the  forwarding 
railroad."     (Rule  5b,  official  classification  No.  44;  S.  A.  M.,  989.) 

The  transportation  company  should  be  requested  to  furnish  cars  not  over  36 
feet  6  inches  when  such  car  will  answer,  and  when  a  longer  car  is  necessary  the 
length  of  the  car  desired  should  be  stated.  A  notation  should  be  made  on  the 
bill  of  lading  as  to  the  length  of  the  car  specified  in  the  request.  (S.  A.  M., 
loll. ) 

5/24/17. 


78 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


Shipments  made  by  the  Government  are  subject  to  the  provisions  of  the  "  Cum- 
mins amendment  "  to  section  22  of  the  commerce  act  in  the  same  manner  as  are 
shipments  made  by  private  concerns,  and  "  while  a  carrier  may  voluntarily 
waive  as  to  such  shipments  for  the  Government  its  right  under  the  amendment 
to  require  of  the  shii)per  a  declaration  of  the  value  of  the  property  transported, 
such  carrier  may  not  be  required  under  the  law  to  make  any  such  concession 
from  its  rules  and  regulations."     (S.  A.  M.,  3715.) 

(b)  Shipments  abroad  shall  be  made  under  conditions  as  nearly  identical  with 
those  laid  down  for  domestic  shipments  as  is  practicable.  Bills  of  lading  shall 
he  prepared  as  provided  in  paragraph  271. 

The  act  of  April  28,  1904  (33  Stat.,  518),  provides: 

"  That  vessels  of  the  United  States,  or  belonging  to  the  United  States,  and  no 
others,  shall  be  employed  in  the  transportation  by  sea  of  coal,  provisions,  fodder, 
or  supplies  of  anv  description,  purchased  pursuant  to  law,  for  the  use  of  the 
Army  or  Navy  unless  the  President  shall  find  that  the  rates  of  freight  charges 
by  said  vessels  are  excessive  and  unreasonable,  in  which  case  contracts  shall 
be  made  under  the  law  as  it  now  exists:  Provided,  That  no  greater  charges  be 
made  by  such  vessels  for  transportation  of  articles  for  the  use  of  the  said  Army 
or  Navy  than  are  made  by  such  vessels  for  transportation  of  lilvc  goods  for 
private  parties  or  companies." 

Under  the  foregoing  act,  as  construed  by  the  Attorney  General  (2G  Op.  Atty. 
Gen.,  415,  418),  shipments  may  be  made  in  foreign  vessels  when  transportation 
in  vessels  of  the  United  States  can  not  be  procured.     (Comp.  Dec.,  Apr.  16, 

1912  ) 

271.  Bills  of  lading,  preparation  of.— (See  also  pars.  193.  204.)  "When  the 
transportation  charges  are  payable  by  the  Government  a  Government  bill  of 
lading  shall  invariably  be  used."  (N.  I.  4622-2.)  One  copy  of  original  bill  of 
lading  (Government  Stock  Transportation  Form  No.  5)  will  be  prepared.  Three 
copies  of  memorandum  bill  of  lading  (Government  Stock  Transportation  Form 
No.  6)  should  be  prepared,  one  for  file  and  two  to.  be  forwarded  with  original 
bill  of  lading  to  consignee.  One  shipping  order  (Government  Stock  Transpor- 
tation Form  No.  7)  should  be  prepared  and  furnished  to  the  initial  carrier  as 
evidence  that  shipment  was  ordered. 

"  Bills  of  lading  shall  be  numbered  serially  for  each  fiscal  year  and  in  such 
manner  as  to  admit  of  immediate  identification,  as  '  New  York,  No.  4,  1911,'  the 
calendar  year  being  indicated.  No  two  such  bills  of  lading  of  the  same  year 
shall  bear  the  same  number.  They  shall  particularly  state  the  number  and 
character  of  the  contents  of  packages  of  each  kind  and  their  exact  gross  weight 
and  measurement."  (N.  I.  4622-4.)  "They  should  describe  articles  by  their 
commercial  names,  giving  separately  their  weights,  dimensions,  or  values,  and 
manner  of  packing,  as  may  be  necessary  to  ascertain  classifications  and  rates 
and  to  enable  recovery  on  loss."     (From  reverse  of  B/L  form.) 

"  Particular  attention  should  be  paid  to  have  the  shipments  delivered  by  the 
terms  of  the  bill  of  lading  at  the  precise  place  (navy  yard,  steamer  landing,  etc.) 
10  which  they  are  ordered."     (N.  I.  4622-1.) 

"  The  bill  of  lading  shall  be  handleil  throughout  in  a  manner  similar  to  that 
followed  in  ordinary  commercial  usage.  The  original  bill  of  lading,  when  re- 
ceipted by  the  carrier,  shall  be  forwarded  by  the  shipper  to  the  consignee,  who, 
upon  receipt  of  shipment,  shall  accomplish  and  surrender  it  to  the  carrier  from 
whom  he  received  the  goods    *     *     ♦."     (N.  I.  4622-5.) 

"  Through  bills  of  lading  will  be  issued  in  all  instances  between  initial  and 
ultimate  points,  except  where  rates  more  advantageous  to  the  Government  may 
be  otherwise  secured."     (From  reverse  of  B/L  form.) 

Shipping  oflUcers  shall  fill  in  that  part  of  the  consignee's  certificate  which 
indicates  the  name  and  address  of  the  officer  to  whom  bill  or  voucher  is  to  be 
mailed.     ( (S.  A.  M.,  857.)     (See  par.  272,  273.) 

Erasures,  interlineations  .or  alterations  in  bills  of  lading  will  be  authenti- 
cateil  and  explained  by  the  person  making  them. 

5/SM/17. 


SEC.   16. — SHIPMENTS. 


79 


"  Ofl[icers  making  urgent  shipments  shall  keep  themselves  informed  as  to 
whether  shipments  made  by  them  are  promptly  received  by  the  consignees  in 
order  that  tracers  may  be  sent  when  delays  are  reported."     (N.  I.  4622-7.) 

"All  forms  used  in  connection  with  shipments,  viz,  shipping  orders,  bill  of 
lading,  memorandum  bill  of  lading,  and  schedules  of  bills  of  lading  may  be  ob- 
tJ^ined  by  application  to  the  supply  officer,  navy  yard,  Washington,  D.  C. ;  and 
shipping  oflicers  shall  thoroughly  familiarize  themselves  with  the  instructions 
on  the  reverse  sides  of  the  voucher  and  bill  of  lading  forms."     (N.  I.  4622-S.) 

Bills  of  lading  must  show : 

1.  Sufficient  identifying  data  to  enable  S.  and  A.  to  determine  whether  or 
not  charges  are  properly  payable  from  a  Navy  appropriation. 

2.  If  charges  are  payable  by  appropriation  of  some  other  department  than 
the  Navy,  statement  to  that  effect  should  be  made  on  bill  of  lading  and  cite 
the  particular  authority  under  which  shipment  is  made.     (S.  A.  M.  3268.) 

272.  Missing  bill  of  lading.— (See  also  par.  20.j.)  "If  a  bill  of  lading  is 
lost  or  destroyed,  the  shipping  officer  will  issue  a  certificate  upon  the  applica- 
tion of  either  the  carrier,  the  consignee,  or  the  proper  officer  of  the  department, 
bureau,  or  office  making  the  shipment.  This  certificate  will  be  forwardetl  to 
the  consignee,  who  will  indorse  thereon  his  certificate  as  to  the  receipt  of  the 
property  and  its  condition.  (See  par.  245-2.)  This  certificate  shall  then  l>e- 
corae  the  substitute  for  the  bill  of  lading,  and  payment  be  made  thereon.  R«h*- 
ord  shall  be  made  of  the  loss  of  the  hill  of  lading  and  of  the  issue  of  a  certifi- 
cate."    (Instr.  from  reverse  of  B/L  form.) 

"  The  shipping  officer  will  not  give  his  certificate  until  he  has  satisfied  him- 
self, by  correspondence  with  the  consignee  and  the  proper  officer  of  the  depart- 
ment, bureau,  or  office  controlling  the  shipment,  that  the  bill  of  lading  is  not 
in  their  possession.  He  will  also  require  proper  evidence  of  the  carrier  that 
the  bill  of  lading  is  not  in  its  possession  and  can  not  be  traced  by  it,  and  a 
statement  that  if  subsequently  found  it  will  at  once  be  surrendered  to  the 
United  States  without  demand.  In  case  the  bill  of  lading  should  subsequently 
be  recovered,  proper  record  will  be  made  thereof  and  the  bill  forwarded  to  the 
proper  officer."     (Instr.  from  reverse  of  B/L  form.) 

273.  Payment  of  charges  on  shipments  from  the  vessel  to  which  he  is 
attached  will  be  made  by  the  supply  officer,  as  provided  in  paragraph  679, 
Expressage  and  Freight. 

274.  Claims  against  carriers. — At  the  time  of  paying  vouchers  for  trans- 
portation charges  on  shipments  made  from  the  vessel  to  which  he  is  attached, 
the  supply  officer  of  a  vessel  will,  on  information  from  the  consignee  make 
claim  for  the  value  of  lost  or  damaged  articles,  as  provided  in  paragraph  679, 
Expressage  and  Freight. 

275.  Report  of  shipments. — Shipments  should  be  reported  to  the  Bureau  of 
Supplies  and  Accounts  monthly  in  duplicate  on  "  Schedule  of  bills  of  lading  ** 
(S.  and  A.  Form  68). 

9/13/17. 


80 


CHAP.   III. — SUPPLY GENERAL  INSTRUCTIONS. 


NOTE.-There  is  no  S  and  A  form  for  "  Lost  bill  of  lading  certificate," 
but  in  practice  the  certificate  is  worded  about  as  follows: 

LOST   BILL  OF  LADING   CERTIFICATE. 


U.  S (Place) 

(Date) 


I,  John  Doe,  paymaster,   U.   S.   N.,   supply  officer,  ^f^^^.l^J^^^^J^'^l 
on    (date)    public  property  as  follows    (state   number   of  Packages    nature 
o?sorJLand  weight)  was  delivered  to   (t-^^^P^^tation  company)  t^^^^^^^ 
warded  from  (place)  to   (consignee  and  place)  in  as  good  order  and  conoi 
Son   as  whTn   received  for  transportation,   for  which   Government  bill  of 
lading    #  and  memorandum  copies  were   signed  by  the  agent  of 

^'i'Se'rtrtTfyThat^the  bill  of  lading  has  been  lost,  and  that  search 
has  be^n  madTiherefor  in  accordance  -ith  paragraph  four  of  prmted  m- 
structions  on  the  reverse  side  of  Government  bill  of  ladmg  f  o^r^^  ^^^ 

consignee's  CERTIFICATE  OF  RECEIPT. 

I  hereby  certify  that  the  above  mentioned  was  received  from    (trans- 
portation company)  on  (date)  in  good  order  and  ^^o^^ition.^^^^  SMITH. 

The  release  by  the  transportation  company  is  in  form  about  as  follows: 
I   John  Doe,  auditor  (or  other  proper  official)  for  (name  of  transportation 

^^^r.nnv?  herebv  certify  that  Government  bill  of  lading  No ,  issued 

by  ?he'LppTy'offi^^^^^  and  date)    covering   shipment  of    (packages 

nature  of  storJs,  and  weight)  to  the  (consignee  and  place)  has  been  lost  and 
cannot  be  located  in  the  files  of  this  company. 

I  also  certify  that  if  bill  of  lading  is  subsequently  located,  same  will 
be  surrendered  to  the  Government  without  charge. 

JOHN  DOE, 

(Official  position.) 
(Name  of  transportation  company.) 

9/13/17. 


Section  17.— PROPERTY  RESPONSIBiniY. 

281.  Responsibility.— Officers  intrusted  with  public  property  are  responsible 
for  loss  or  damage,  accruing  by  their  fault,  and  for  illegal  expenditures. 

Responsibility  for  loss  or  damage  will  be  placed  by  boards  of  survey  as 
provided  in  paragraph  248.  Responsibility  for  property  lost  through  loss  or 
capture  of  a  vessel,  see  paragraph  651b. 

Strict  responsibility  is  exacted  for  expenditures  of  provisions  for  public  use 
in  excess  of  Navy  ration  allowances,  and  for  expenditures  of  provisions,  ship's 
store  supplies,  and  clothing  and  small  stores  to  individuals  in  excess  of  amounts 
covered  by  cash  sales  or  pay  checkagcs,  as  the  case  may  be.  Responsibility  for 
stores  expended  after  protest,  see  paragraph  665. 

Charging  an  officer  for  property,  see  paragraph  282. 

282.  Audit  and  control  of  property  accounts. — Property  accounts  are 
audited  by  the  Bureau  of  Supplies  and  Accounts. 

"  That  instead  of  forwarding  to  the  accounting  officers  of  the  Treasury  De- 
partment returns  of  public  property  intrusted  to  the  possession  of  officers  or 
agents,  *  *  *  the  Paymaster  General  of  the  Navy  *  *  *  or  other  like  chief 
officer  in  any  department,  by,  through,  or  under  whom  stores,  supplies,  and 
other  public  property  are  received  for  distribution  or  whose  duty  it  is  to  receive 
or  examine  returns  of  such  property,  shall  certify  to  the  proper  accounting  officer 
of  the  Treasury  Department,  for  debiting  on  the  proper  account,  any  charge 
against  any  officer  or  agent  intrusted  with  public  property,  arising  from  any 
loss,  accruing  by  his  fault,  to  the  Government  as  to  the  property  so  intrusted 
to  him. 

"  Sec  2.  That  said  certificate  shall  set  forth  the  condition  of  such  officer's 
or  agent's  property  returns,  that  it  includes  all  charges  made  up  to  its  date 
and  not  previously  certified,  that  he  has  had  a  reasonable  opportunity  to  l>e 
heard  and  has  not  been  relieved  of  responsibility ;  the  effect  of  such  certificate, 
when  received,  shall  be  the  same  as  if  the  facts  therein  set  forth  had  been  ascer- 
tained by  the  accounting  officers  of  the  Treasury  Department  in  accounting." 
(Act  Mar.  29,  1894;  28  Stat.  47.) 

The  jurisdiction  of  the  accounting  officers  of  the  Treasury  over  property 
accounts  is,  under  the  act  of  March  29,  1894,  limited  to  charging  an  officer 
responsible  for  public  property  with  such  losses  to  the  Government  as  may  be 
certified  by  the  Paymaster  General  of  the  Navy.     (Comp.  Dec,  Mar.  28,  1910.) 

The  Auditor  for  the  Navy  Department  has  no  authority  to  settle  accounts  of 
rations  issued  in  kind,  and  may  charge  a  supply  officer  with  such  rations  only 
upon  the  certificate  of  the  Paymaster  General,  as  provided  by  the  act  of  March 
29,  1894.     (Comp.  Dec,  Mar.  19,  1909.) 

Under  authority  of  the  act  of  March  29,  1894,  the  quartermaster  of  the 
Marine  Corps  charged  a  marine  officer  with  the  shortage  in  his  proi)erty  ac- 
counts while  such  officer  was  an  acting  assistant  quartermaster;  this  charge 
can  not  be  removed  by  the  accounting  officers  of  the  Treasury,  as  the  law 
above  referred  to  places  property  accounts  within  the  jurisdiction  of  adminis- 
trative authority.     (Comp.  Dec,  May  13,  1908.) 

The  Paymaster  General  of  the  Navy  is  charged  by  law  with  the  examina- 
tion of  property  returns,  and  is  required,  when  property  is  not  properly  ac- 
counted for,  to  raise  a  charge  against  the  officer  or  agent  intrusted  with  the 
public  property  for  the  amount  of  the  loss  to  the  Government  accruing  by  his 
fault ;  and  having  raised  such  a  charge,  the  officer  or  agent  has  not  the  right 
to  appeal  to  the  Comptroller  for  a  revision.     (Comp.  Dec,  July  26,  1915.) 

5/24/17.  81 


CHAPTER  IV. 

SUPPLY— GENERAL  SUPPLY  SYSTEM. 

Note.— General  requirements  as  to  stock  upkeep,  see  paragraph  141 ;  modification  of 
general  supply  system  for  torpedo  and  submarine  flotillas,  see  paragraph  74. 

Section  18.— aENERAI  STORES. 

291.  Supply  system. — "On  board  vessels  carrying:  an  officer  of  the  Pay  Corps, 
other  than  vessels  permanently  assigned  as  receiving  ships,  a  general  siipplv 
system  shall  be  operated,  whereby  the  supply  officer  shall  requisition,  issue,  and 
account  for  all  equipage  and  consumable  supplies,  except  medical  stores,  Marine 
Corps  stores  and  ammunition,  ammunition  containers,  and  ammunition  details." 
(N.  I.  4423-1.)  The  terms  "  general  supply  system  "  and  "  general  stores  "  refer 
to  the  stores  accounted  for  by  the  supply  officers  as  equipage  under  the  cogni- 
zance of  the  Bureaus  of  Navigation,  Construction  and  Repair,  Ordnance,  Steam 
Engineering,  and  Supplies  and  Accounts,  and  consumable  supplies  carried  by  the 
supply  officer  under  the  Naval  Supply  Account  and  the  Ordnance  Account 
(S.O.) 

"Provisions,  clothing,  and  small  stores  and  ships'  store  supplies  shall  be 
accounted  for  by  the  supply  officer,  as  provided  elsewhere  in  the  Naval  In- 
structions. Medical  stores  and  Marine  Corps  stores  shall  be  accounted  for  by 
the  medical  and  marine  officers,  respectively,  as  provided  elsewhere  in  the  Naval 
Instructions.  Ammunition,  ammunition  containers,  and  ammunition  details 
shall  be  invoiced  to  and  accounted  for  by  the  gimnery  officer  under  the  ordnance 
account,  Title  X.  All  other  technical  ordnance  consumable  supplies  shall  be 
requisitioned  by,  invoiced  to,  and  accounted  for  by  the  supply  officer  of  ships 
under  the  ordnance  account.  Title  X.  All  other  consumable  supplies  shall  be 
requisitioned  by,  invoiced  to,  and  accounted  for  by  the  supply  officer  under  the 
'  Naval  supply  account— General  account  of  advances,  Title  X.'  When  issued 
for  use  they  shall  be  charged  by  the  supply  officer  against  the  appropriation 
concerned  and,  unless  not  so  chargeable,  against  the  proper  allotment  of  the 
ship's  department  concerned.  Consumable  supplies  need  not  be  further  ac- 
counted for  except  as  provided  in  Article  I,  4423,  10  and  11."     (N.  I.  4423-2.) 

292.  Kinds  and  quantities. —  (Money  allotments  for  issues  of  consumable 
supplies  to  ship's  departments,  see  par.  300 ;  athletic  outfits,  see  par.  305 ;  mess 
outfits,  see  par.  305;  repairs  to  equipage,  see  par.  297;  to  supplies,  298.) 

The  kinds  and  quantity  of  stores  to  be  carried  are  governed  in  the  case  of 
equipage  by  the  allowance  lists.  In  the  case  of  consumable  supplies  under  Naval 
Supply  Account  the  kinds  are  governed  by  the  allowance  lists ;  quantities  should 
be  in  general  a  six  months'  stock,  to  be  determined  from  the  record  of  issues  and 
by  consultation  with  the  commanding  officer  and  heads  of  departments  as  to 
probable  requirements,  based  on  nature  of  the  vessel's  duty  and  the  amount 
and  character  of  repair  work  to  be  done  by  the  ship's  force.  (See  also  oar 
293-b.)  ^  ' 

"  Each  bureau,  except  that  of  Medicine  and  Surgery,  shall  arrange  its  pre- 
scribed outfit  (Title  B)  and  allowance  of  stores  (Title  C)  for  ships  entitleii 
to  them.  These  allowances  lists  of  outfit  and  stores  shall  be  in  tabulated  form 
and  the  arrangement  shall  be  in  accordance  with  the  classification  of  the 
Bureau  of  Supplies  and  Accounts.    Station  ships,  receiving  ships,  prison  ships 

5/24/17.  83 

73416"— 18 7 


84 


CHAP.  IV. — SUPPLY GENERAL  SUPPLY   SYSTEM. 


and  yard  craft  are  not  entitled  to  allowance  lists.  Allowance  lists  for  ships 
operating  under  the  general  supply  system  shall  be  for  Title  B  only,  but  each 
bureau  shall  also  furnish  for  such  ships  a  type  allowance  list  for  the  infor- 
mation of  the  supply  officer  showing  what  items  of  Title  C  supplies  may  be 
carried  in  store  on  board  under  Title  X  or  obtained  on  *  not  in  excess  requi- 
sitions."    (N.  I.  4608-1.)  ,  ,    „  1     * 

"Allowance  lists  for  destroyers,  torpedo  boats,  and  submarines  shall  be  for 
Title  B  only.  For  each  class  of  these  vessels  each  bureau  shall  furnish  to  the 
Bureau  of  Supplies  and  Accounts  a  special  type  allowance  list  of  Title  C  items 
chargeable  to  its  appropriation,  and  the  Bureau  of  Supplies  and  Accounts  shall 
combine  the  several  bureaus'  type  allowance  lists  in  one  binder  for  issue  to  the 

individual  vessels."     (N.  I.  4608-1.)  ^  „  ^.    .       •  »,  ^     -^^  oii«™ 

"  Vessels  loaned  to  Naval  Militia  organizations  shall  be  furnished  with  allow- 
ance lists  of  Title  B  only.  Naval  Militia  Publication  No.  7,  Accounting  Instruc- 
tions with  special  Reference  to  Ship's  Equipment  and  Stores,  dated  January  1, 
1911,  contains  lists  of  TiUe  C  articles  which  the  vessels  may  obtain  on  *  not  m 

excess'  requisitions.  ^     ,^  ,.  ^      -  m-i-i    r» 

"  Other  vessels  shall  be  provided  with  individual  allowance  lists  of  Title  B 

and  Title  C."     (N.  I.  4608-1.)  v    -^     .. 

"Where  a  bureau  considers  it  necessary  to  prescribe  a  minimum  limit  of 
stores  to  be  carried  for  use  under  its  cognizance,  such  limit  will  be  fixed  by  the 
bureau  concerned,  and  the  stock  must  be  restored  to  this  limit  at  the  earliest 
opportunity."     (N.  I.  4403-3.)  ^  ^  «  :       . 

"  The  commanding  officer  shall,  after  actual  trial,  report  any  deficiencies  or 
excesses  that  may  come  to  his  notice,  in  the  kind  or  quantity  of  articles  in  the 
allowance  lists.  He  shall  require  from  any  of  the  officers  of  his  command  who 
find  these  books  defective  specific  written  statements  giving  the  particulars 
wherein  they  are  so,  and  shall  embody  this  information  in  his  report."     (N.  I. 

"  Commanding  officers  of  ships  shall  report  to  the  bureaus  concerned  wherein 
the  allowance  lists  are  deemed  to  exceed  or  to  fall  short  of  the  requirements  for 
ordinary  cruising  service,  and  the  bureaus  shall  promptly  notify  those  holding 
copies  of  the  allowance  lists  of  any  change  to  be  made.  The  latter  shall  make 
the  necessary  corrections  in  their  lists,  and  enter  abreast  of  the  correction,  over 
the  signature  of  the  officer  in  charge  of  the  articles,  the  number  and  date  of  the 
letter  authorizing  the  change,  pasting  in  the  back  part  of  the  book  a  copy  of  the 
order  Each  bureau  shall  number  its  changes  serially  for  each  ship,  and  a 
record  by  number  of  all  changes  will  be  kept  in  front  of  allowance  books.  In 
navy  yards  the  standard  of  reference  will  be  the  allowance  book  in  the  custody 
of  the  supply  officer,  and  he  will  also  have  custody  of  and  keep  corrected  all 
spare  copies  of  allowance  books."     (N.  I.  4608-11.) 

"  When  a  ship  is  placed  out  of  commission,  all  copies  of  allowance  lists  on 
board  shall  be  forwarded  to  the  supply  officer  of  the  yard  at  which  the  vessel  is 
placed  out  of  commission,  these  copies  to  be  returned  to  the  ship  on  her  being 
recommissioned."     (N.  I.  4608-13.) 

293  Requisitions.— (In  general,  see  par.  171  et  seq.;  mess  outfits,  see  par. 
305  )  "  Requisitions  for  equipage,  supplies,  or  services  other  than  those  per- 
taining to  the  medical  department  and  to  the  Marine  Corps  to  be  furnished  a 
ship  shall  be  prepared  by  the  supply  officer  of  the  ship,  on  the  request,  if  neces- 
sary' of  the  heads  of  departments  requiring  the  supplies  or  services,  with  the 
original  and  one  copy  in  cases  where  the  requisition  is  not  forwarded  for 
bureau  approval,  and  with  the  original  and  three  copies  in  all  other  cases." 

(N   I   4471-1.) 

"The  supply  officer  of  the  ship  shall  be  informed  by  the  head  of  each  of  the 
ship's  departments,  in  writing,  whenever  it  is  anticipated  by  such  head  of  de- 
partment that  the  requirements  for  any  item  of  stores  or  supplies  will  exceed 
tiie  quantity  indicated  by  the  allowance  list  for  the  period  concerned.    Should 

5/24/17. 


SEC.  18. — GENERAL  STORES. 


85 


differences  of  opinion  arise  between  any  head  of  department  and  the  supply 
officer  of  the  ship  as  to  the  quantities  to  be  carried,  the  commanding  officer 
shall  decide  the  question."     (N.  1. 2232.) 

"  Before  arriving  in  port  the  commanding  officer  shall  cause  the  supply  officer 
of  the  ship  to  submit  to  him  requisitions  for  supplies."    (N.  I.  1332-1.) 

(a)  For  equipage.— "Articles  of  equipage,  Title  B,  shall  be  requisitioned  bv 
the  supply  officer  under  the  appropriate  annual  appropriations,  and  wheli 
received  shall  be  taken  up  and  accounted  for  by  him  under  Title  B,  in  stock 
ledgers,  separately  for  each  of  the  ship's  departments.  Separate  returns  shall 
be  rendered  for  each  of  these  departments."  (N.I.  4423-13.)  Replacements, 
see  paragraph  244. 

Equipage  falling  within  classes  1,  2,  3,  and  4,  which  are  technical  ordnance 
articles,  will  be  separately  requisitioned  by  the  supply  ofiicer  under  "  Ordnance 
and  ordnance  stores,"  on  the  special  form  44d.  This  does  not  apply  to  torpe- 
does, gyro  gears,  and  torpedo  tubes,  which  are  required  for  by  letter  as  pro- 
vided in  paragraph  305. 

Requisitions  for  equipage  are  in  excess  when  items  do  not  appear  on  the 
allowance  list  in  kind  or  quantity  desired.     ( See  par.  184b. ) 

(b)  Title  X  supplies.— The  supply  officer  is  charged  with  the  duty  of  main- 
taining, by  requisition,  a  stock  of  supplies,  Title  X,  sufficient  for  the  needs  of 
the  ship,  not  to  exceed  six  months. 

S.  &  A.  Form  44d  will  be  used  by  the  supply  officer  in  requisitioning  for 
"Ordnance  account — Title  X  supplies." 

"  Requisitions  for  articles  not  appearing  on  the  allowance  books  of  any  de- 
partment on  board  are  in  excess,  shall  be  so  designated,  and  must  bear  an  expla- 
nation as  to  the  necessity  for  submitting  them.  Such  articles  shall  be  charged 
to  the  regular  or  special  money  allotments.  The  provisions  of  Article  I  4424 
(8c)  and  (8d)  shall  be  observed."     (N.L  4423-2.) 

"The  approval  of  an  in-excess  requisition  does  not  increase  the  allotment. 
Supplies  procured  on  such  authority  shall  on  issue  be  charged  to  the  regular 
allotment  unless  a  request  for  an  increase  in  allotment,  as  provided  in  para- 
graph 12  [see  par.  300-1],  has  been  submitted  and  approved."  (N  I  4424-8 
(c).) 

"When  the  issue  of  supplies  carried  on  the  allowance  books  would  involve 
an  overexpenditure  of  the  allotment,  they  shall  not  be  covered  by  in-excess 
requisition,  the  use  of  which  is  restricted  to  articles  not  carried  on  the  allow- 
ance lists,  but  by  request  for  increased  allotment,  as  prescribed  in  paragraoh 
12  [see  par.  300-1]."     (N.L 4424-8  (d).)  ^      ^    y 

"All  requisitions  for  articles  in  excess  (i.  e.,  not  appearing  on  the  allowance 
book  of  any  department  on  board)  shall  be  submitted  to  the  bureau  con- 
cerned for  approval  on  the  regular  ship's  requisition  forms  (S.  &  A.  Forms 
Nos.  44  and  44a),  in  accordance  with  Art.  *  *  *  (N.L  4471)  [see  par.  171] 
except  in  emergencies,  when  Article  I  4472-6  [see  par.  183]  shall  govern** 
(N.L  4423-7.)  ^ 

Such  requisitions  shall,  if  for  supplies  under  classes  1,  2,  3,  and  4  be  pre- 
pared under  appropriation  "Ordnance  and  ordnance  stores,"  and  in  the  case 
of  other  general  supplies  under  the  "Naval  supply  account"  ("General 
account  of  advances"),  followed  by  the  appropriation  ultimately  chargeable 
with  the  cost,  if  known  (N.  L4654-2a),  and  shall  contain  a  clear  statement 
as  to  why  they  were  required  and  that  they  do  not  appear  on  the  allowance 
books  of  the  department  concerned.  Each  requisition  shall  cover  stores  for  but 
one  department  only.  "  Such  requisitions  shall  be  submitted  only  for  articles 
not  appearing  on  the  allowance  lists.  The  approval  of  an  in-excess  requisition 
authorizes  the  procurement  of  the  stores  by  the  supply  officer  but  does  not 
increase  the  allotment  nor  authorize  exemption  of  the  articles  from  char*'©  tn 
the  allotment."     (G.  O.  322-6.)  "^ 

294.  Custody.— (In  general,  see  par.  211  et  seq.)     "  Supplies  shall  be  in  the 
custody  of  the  supply  officer  of  the  ship,  or,  on  board  ships  where  the  general 
5/24/17. 


86 


CHAP.   IV.— SUPPLY GENERAL  SUPPLY   SYSTEM. 


SEC.  18. — GENERAL  STORES. 


87 


supply  system  is  not  in  force,  of  the  respective  lieads  of  departments  to  whom 

invoiced."     (N.L  4403-2.)  ^  .a.    •    ^    ^«   ^^oT«jn^ 

Heads  of  departments  and  warrant  officers  are  authorized  to  examme 
equipage  and  supplies  pertaining  to  their  departments,  which  are  in  the  cus- 
tody of  the  supply  officer.    (See  par.  25  et  seq.) 

"  On  ships  operating  under  the  general  supply  system,  equipage,  title  B.  in 
use,  shall  be  directly  under  the  supervision  and  care  of  JJ^«^ ^^rious  heads  of 
ships'  departments.  In  each  ship's  department  there  shall  be  estabhshed  and 
maintain^  by  the  head  of  the  department  a  complete  custody  record  of  the 
equipage,  title  B,  in  use  in  that  department,  agreeing  with  t^ie  articles  on 
charge  as  shown  by  the  books  of  the  ship's  supply  officer. '     (N.  L  4423-14 

The  Navy  Regulations  provide,  in  the  event  of  the  ship  being  placed  out  of 
commission,  that  heads  of  departments  and  certain  f  arrant  officers,  ^lef 
petty  officers,  yeomen,  etc.,  of  the  departments  shall  not  be  detached  or  trans- 
?^Sed  until  the  equipage  and  supplies  in  the  custody  of  the  heads  of  depart- 
m^ts  has  been  Stisfa?torily  accounted  for  and  surveys  concerning  shortages 
held  and  approved.     (See  par.  81  et  seq.) 

295.  Inventories.— (Quarterly  inventories  on  officers'  mess  outfits,  see  par. 

^^' The  supply  officer  of  the  ship  shall  take  a  yearly  inventory  of  equipage 
and  supplies  in  his  custody,  reporting  their  condition  to  the  commanding 
officer  and  correcting  the  accounts  in  accordance  with  the  quantities  found 
Tbf  o2  hand.  He  shall  notify  heads  of  departments  well  in  advance  to  have 
all  articles  for  which  they  have  signed  custody  receipts  ready  for  survey  on 

^^'-^  W^n^not  imKicablei^the  first  inventory  shall  be  completed  within  one 
month  from  its  commencement,  and  succeeding  ones  yearly  thereafter  within 
12  months  from  the  date  of  completion  of  the  one  next  Preceding  A  report 
shall  be  made  to  the  commanding  officer  in  writing  in  each  instance,  stating 
that  the  inventory  has  been  completed,  and  that  the  necessary  reqaeste  for 
surveys  have  been  submitted  to  enable  the  books  to  be  correct^,  with  the 
stSInt  that  the  surveys  submitted  cover  all  deficiencies  and  excesses." 

^^4'he^dafes  of  commencement  and  of  completion  of  each  inventory  shall  be 

^"^^enfortes  of^^ui^^'ln  use  shall  be  taken  at  least  once  a  year  by  the 
resSe  heads  of  departments  who  have  signed  custody  receipts  for  such 
Sagl  These  inventories  shall  be  taken  as  nearly  as  practicable  colnd- 
Sy  with  the  inventory  taken  by  the  ship's  supply  officer  in  accordance  vrtth 
Se  nrovision  of  Article  I  2231,  and  shall  be  transmitted,  tiirough  the  com- 
^nndfnJ  officer  to  tiie  ship's  supply  officer.  The  ship's  supply  officer  shall 
ll^?o^i  mf  hlads^  o^^^^^  i^  Advance  as  to  when  his  inventory 

^^:t^C.-^aon'^^^^  et  seq  ;   Disposition  of  excess 

obs^te^  nonstandard  stock,  see  par.  141;  Quarterly  surveys  on  officers 
^P^s  outfits   see  par.  305;  Annual  surveys  covering  inventories,  see  par.  295.) 
^iTthe  evIntTf  loss  of  Naval  Supply  Account  stores,  or  damages,  tiie  survey 
shSl  state  to  what  appropriations  the  value  of  ^t^^^s  Jnvolved  sha^^^^^  charged, 
nnd  also  the  proportion  that  shall  be  charged  to  each.      (N.  1. 4733-5.) 

TWs  prop^^^^^  be  based  on  tiie  value  of  issues  for  the  preceding  year, 

or  for  a  shorter  period  if  data  for  a  year  is  not  available. 

Losses  by  survev  will  be  reported  quarterly  on  S  and  A  Form  69,  as  pro- 
vided in  paragraph  322-5.     (S.AM. 2731)  TitlP  P^      "Renairs  to 

297   Bepairs  to   Equipage.— (See   also  par.  942— Titie   F.)         impairs  to 
equipage!^  ♦     *     *     except  typewriters  and  computing  machines,  for  which 

5/24/17. 


see  N.  I.  4571 "  (par.  305,  and,  except  such  as  can  be  made  bv  ship's  force,  see 
par.  b  below),  "shall  be  made  the  subject  of  a  letter  which  shall  contiiin 
the  information  required  by  N.  I.  4731-1  so  far  as  applicable.  (See  note 
below.)  "The  request  shall  contain  all  necessary  information  as  to  responsi- 
bility and  disciplinary  action  taken  or  to  be  taken,  where  such  is  considered 
necessary.  Separate  lists  shall  be  furnished  containing  items  the  repair  of 
which  should  manifestly  be  accomplished  by  contract  instead  of  by  the  navy 
yard.  In  requests  for  repairs  to  ships,  boats,  or  the  machinery  thereof,  the 
Construction  and  Repair  registry  number  of  hull  and  the  Bureau  of  Steam 
Engineering  make,  type  and  number  of  engines  and  boilers  involved  shall  be 
stated."     (N.  I.  4329-5.) 

"Repairs  to  equipage  shall  be  made  the  subject  of  letter"  (see  note  below) 
"in  the  same  form  as  required  for  tities  D  and  K  (Art.  I  4331),  but  such 
requests  shall  be  made  separately  for  the  bureau  and  appropriation  concerned. 
(See  Art.  I  4329,  pars.  5-10,  inclusive.)"     N.  I.  4731-1.) 

Note.— Article  I  4331-1  requires  that  requests  for  work  shall  be  prepared  as 
follows:  "The  ship  from  which  it  comes;  the  place  from  which  sent  and  the 
date;  the  bureau  under  the  cognizance  of  which  the  work  falls;  the  class  of 
work;  *  *  *  "  (i.  e.,  "urgent  repairs,  desirable  repairs,  and  alterations"); 
definite  outline  of  work  to  be  accomplished;  "a  certificate  that  the  work  is 
not  within  the  power  of  the  ship's  force  to  perform;  the  signature  of  the 
commanding  officer  submitting  the  request ;  "  and  a  statement  on  the  bottom 
of  the  last  page  of  the  letter  showing  where  copies  have  been  sent. 

(a)  Emergencies— ship  not  at  a  yard.—''  When  a  ship  is  away  from  a  navy 
yard  and  it  becomes  necessary  that  certain  equipage  be  replaced "  (or  re- 
paired, see  N.  I.  4731-1)  an  emergency  request  for  survey  may  be  submitted. 
(N.  I.  4734-1.)  "Articles  to  be  disposed  of  on  foreign  stations  will  be  specific- 
ally so  designated  by  the  approving  authority."     (N.  I.  4734-2.) 

(6)  "Articles  of  equipage  made  of  rope,  canvas,  wood,  metal,  etc.,  whicli  can 
be  replaced  from  supplies,  Title  X,  by  the  ship's  force,  should  be  thus  replaced 
and  charged  to  Title  C  allotment,  except  for  such  articles  the  replacement  of 
which  would  ordinarily  be  undertaken  by  the  navy-yard  force,  in  which  case, 
if  done  by  ship's  force,  it  will  be  undertaken  on  a  work  order  issued  as  directed 
in  paragraph  8  below  [see  par.  8  of  G.  O.  322],  and  charges  made  to  the  Titles 
D  and  P  allotment.  In  this  connection  attention  is  invited  to  article  4326. 
Naval  Instructions,  relative  to  routine  repairs  to  hull,  machinery,  and  outfit 
being  made  by  ship's  force."    (Par.  4  of  General  Order  322.) 

298.  Repairs  to  supplies.— "  Repairs  to  *  *  *  supplies  shall  be  made 
the  subject  of  letter  which  shall  contain  the  information  required  by  Article 
4731-1  N.  I.  [see  note  to  par.  297]  so  far  as  applicable.  The  request  shall  con- 
tain all  necessary  information  as  t6  responsibility  and  disciplinary  action 
taken,  or  to  be  taken,  where  such  is  considered  necessary.  Separate  lists  shall 
be  furnished  containing  items  the  repair  of  which  should  manifestly  be  accom- 
plished by  contract  instead  of  by  the  navy  yard."     (N.  I.  4329-5.) 

299.  Issues  of  equipage  for  use.—"  Invoices  for  articles,  Title  B,  equipage, 
which  are  issued  for  use  upon  their  receipt  aboard,  shall  bear  upon  the  face  of 
the  ship's  retained  copy  an  acknowledgment  by  the  head  of  department  con- 
cerned tiiat  such  articles  have  been  received  into  his  custody;  articles  of 
equipage  issued  from  the  storerooms  of  the  ship's  supply  officer  are  to  be  re- 
ceipted for  by  the  head  of  department  drawing  them."     (N.  I.  4423-16.) 

Memorandum  receipts  shall  be  prepared  by  the  supply  officer's  representative 
and  signed  by  the  person  to  whom  the  articles  are  issued.  At  the  end  of  each 
week  (or,  if  preferable,  every  tenth  day)  all  memorandum  receipts  for  equipage 
thus  issued  shall  be  collected  and  covered  by  a  blanket  receipt  in  duplicate 
This  blanket  receipt  shall  be  prepared  by  the  supply  officer  who  shall  attach 
thereto  all  memorandum  receipts  and  transmit  same  to  the  head  of  department 
<'oncerned.  The  original  shall  be  signed  by  the  head  of  department  and  re- 
turned to  the  supply  officer,  to  be  used  by  him  in  adjusting  his  records.  The 
duplicate,  together  with  the  memorandum  receipts  covered  thereby,  shall  be  re- 
tained by  the  head  of  the  department  for  his  custody  record. 

300.  Supplies— Allotments  and  issues: 
5/24/17. 


88  CHAP.   IV.— SUPPLY— GENERAL  SUPPLY  SYSTEM. 

1.  ,4llofments.-"  instead  of  ^^ J^^J^;-?,^^,  ^^^^^^^^ 
money  allotments  wiU  be  presc^^^^^^^^  ,1,      alue 

this  article,  against  which  ^*^^  .^"PPJ^  J*"^^*^fy,I^^^  allotments  for  the  sev- 

of  all  supplies  as  dravN^n     A  f^^^ement^^^^^^  Department  general 

eral  ships  will  be  P^^^^ishe^l  from  Um^^^^^^^  m  ^iN  J  ^J^^  ,^  ^ 

orders.     [See  G.  O.  322.]    ^^^y.^J"„\^„„^-ned  mav  be  drawn  and  charged  to 
legally  charged  to  the  aPP':^P7f.i^?  .^Hrfes  UiaT  are  not  shown  on  the  aUow- 
this  money  allotment,  provided  that  artic^  j^  sUk  "     (N.  I.  4423-3.) 
ance  book  of  any  bureau  shal   not  be  c^i  n£^  in  stocky  ^  ^^       consumable 

With  the  exception  of  articles  enumerated  in  para^^  ^^  ^^^ 

supplies,  regardless  of  the  P^^'PS,^^./^^^  /^^^^^  equipage  made  of 

money  allotments  upon  issue     Th^^^^ph^^^  t^^^^^^^  (8),  Naval  In- 

rope,  canvas,  wood,  metal,  etc..  in  ^^^^m^"^*^  nprformance  of  special  duty,  as 
struitions;  to  expenditures  incurred  m  the  ^^^^  oi^^P^  commission 

contemplated  by  article  4423  <17)',^f'''|.XeD  or  repiirs,  such  as  lumber, 
allowance  of  Title  C  stores  ^equira  foi  "P^^^P  ^^^"^^cerned  for  an  addi- 
nails,  etc.     Application  may  ^^  °f,^i^  ,^^  ^l^^ee  o^^^  C  material  as 

tional  allotment  to  ^^y^«I/,?^^"^^^iTo  when  put  in  commis- 

mav  be  necessary  to  place  the  vessel  ^"  ^^'H;  J'v^^^  tools,  etc.  To  receive 
sion,  such  as  boat  outfits  hammocks  dothes  ^pgs,  hand  too  ^^^  ^^ 

""t  ?S"IuowL"c^CJ:r^MaSln:^  l"and  A."  is  granted  to  flagships 

fo^^nStuir;rs^«onery  ana  sva,pues  to  ^^„  ^^^^,^  ,,. 

"  When  the  Hmit  of  the  •'"V"'™^"'  to  an>  departmeni  .^^^^^^ 

commanding  officer  may  ^^Z,^^  ^^""J^'^^^r     ^"Ves^l  shall  be  permitted 
to  cover  needs  for  the  remainder  of  tie^a«^^rt|ro^^^^  ^^^.^^  ^^^_ 

to  exceed  her  quarterly  •"""ey  »"^*"!^",  ""°,^^^^ "   m  making  request  for  an 
munlcation  with  the  bureaus  conc^^rn^  is  IK.SS  We.  j^e  articles  desired 

additional  allotment  the  vessel  win  eitner  i"'"'»",  ",„   ,  442q-12  1 
o?'gWe  sufficient  reason  ^o^  -aking  such  mju^.^^    (^^  iilotSnls  will  not  be 
•'  Except  in  very  unusual  "rcumstances  ao"'""     reached  the  commanding 
granted.    When  «''%"f  *  "^""^o^eS  f^r  a  spSaUucrease  to  cover  ne«is 
officer  may  apply  to  the  »"reau  conceru™  i         permitted  to  exceed  her 

for  the  remainder  of   he  qarter.^N  ^^^^  communication  with 

quarterly  money  «"oV".^''L""iM»  Tn  making  request  for  an  additional  allot- 
,'he  bureau  <»"«^."f  '«,  P^fa^'^Hcl  li?t  of  thHrticles  desired,  show  all  un- 
ment  the  vessel  will  f'jrn'sb  a  P>'ce  nsi  necessity  for  addi- 

usual  «^Pe?dUurts  ^""?S  **^^^",^^^^^^^^  always  be  requested  in 

JSfiianner,  not'brrSnesl  irexemplions  nor  by  the  use  of  in.xcess  requi- 

^"i^l^is  « -^fl'^raTro^'Sta"  ^^1,1"  ofTra^e'^^.r  er.^rr^ 
allowance  shall  be  entitl«l  *«  »,  P"^"  f*"  ^'iU  "     (N.  I.  4423-5.) 
spondlng  to  the  "r*'".^^ ^rf  not  cnmu  Xe,  and  an  undra«-n  balance  re- 
„:Sr:n:  Si^Zf^ltJ^mZlr.  Uled  to  the  allotment  for  the 

succee<Hng  QuartST^ ^  <^;.^-  .M^all  keep  the  accounts  of  allotments  in  values 
oni;%^Tn.'thraUpu^7|ch  .^^^^^^^^      with  the  value  of  supp-es  as 
they  are  drawn  by  it  for  use."    (N.  L  4423-9.) 
5/24/17. 


SEC.  18. — GENERAL  STORES. 


8^ 


"All  vessels  *ln  commission  in  ordinary*  are  assigned  as  quarterly  money 
allotments  50  per  cent  of  the  full  commission  allotments    *     *     ♦    All  vessels 

*  in  commission  in  reserve '  are  assigned  as  a  quarterly  money  allotment  under 
the  Bureaus  of  Supplies  and  Accounts,  Navigation,  Ordnance,  and  Construction 
and  Repair,  75  per  cent  of  the  full  commission  allotment  and  50  per  cent  under 
the  Bureau  of  Steam  Engineering.  When  the  status  of  a  vessel  is  changed  the 
quarterly  allotment  will  be  computed  on  the  basis  of  the  actual  time  during 
which  the  vessel  was  in  full  commission,  in  commission  in  reserve,  or  in  com- 
mission in  ordinary.  When  vessels  in  reserve  or  in  ordinary  are  cruising  and 
performing  duties  similar  to  those  of  vessels  in  full  commission,  the  full  quar- 
terly money  allotments  will  be  assigned  during  the  period  they  are  thus  en- 
gaged. In  all  cases  where  the  allotment  claimed  on  S  and  A  Form  20  has  been 
computed  in  accordance  with  the  terms  of  this  paragraph,  the  dates  used  In 
determining  the  allotment  will  be  stated  on  the  form.  This  paragraph  does  not 
apply  to  athletic  or  mess  allotments,  which  are  treated  in  General  Orders  37 
and  39,  respectively."     (See  par.  305.)     (G.  O.  322-13.) 

2.  Issues. — "  Issues  of  supplies  shall  be  made  by  the  ship's  supply  officer  to 
the  several  ship's  departments  on  stub  requisitions  [S.  &  A.  Form  307]  prepared 
by  the  heads  of  departments  concerned."  (N.  I.  4423-7.)  "When  issued  for 
use  they  shall  be  charged  by  the  supply  officer  against  the  appropriation  con- 
cerned and,  unless  not  so  chargeable,  against  the  proper  allotment  of  the  ship's 
department  concerned."     (N.  I.  4423-2.) 

"  The  stubs,  when  priced,  shall  be  retained  by  the  heads  of  departments  re- 
ceiving the  stores,  to  be  used  by  them  in  comparing  the  totals  shown  on  the 
transfer  statement  submitted  quarterly  by  the  ship's  supply  officer  for  receipt. 
Receipted  stub  requisitions  shall  be  numbered  serially  as  received  and  shall 
be  retained  by  the  ship's  supply  officer  when  completed,  to  be  forwarded  to  the 
Bureau  of  Supplies  and  Accounts,  if  required.  The  use  of  the  stub  requisition 
form  referred  to  in  this  paragraph  shall  be  confined  to  the  purpose  described 

*  *     *."     (N.  L  4423-7.) 

"Commanding  officers  may,  if  it  be  deemed  advisable,  permit  ship's  supply 
officers  to  issue  stores  on  memoranda  receipt  slips  bearing  the  signature  of  the 
person  authorized  to  draw  stores.  On  board  ships  where  this  practice  is  al- 
lowed these  receipt  slips  shall  be  assembled  and  summarized  weekly  on  regular 
priced  invoices  in  duplicate  and  the  formal  receipt  of  the  head  of  department 
concerned  taken."     (N.  I.  4423-8.) 

"  For  the  information  of  all  concerned,  the  department  will  publish  a  quarterly 
report  showing  the  total  expenditures  of  supplies  for  use  (except  coal  and 
ammunition)  in  each  ship's  department  for  each  quarter  upon  vessels  having 
the  general  supply  system  in  operation.  Claims  will  be  considered  from  vessels 
for  correction  to  the  cost  of  expenditures  against  allotments  as  incurred  in  the 
performance  of  special  duty,  the  nonallowance  of  which  would  make  the  pub- 
lished comparisons  inequitable  as  between  the  vessels  in  competition."  (N.  I. 
4423-17.) 

5.  Work  order  system. — "  The  allotments  under  Title  C  are  available  for 
supplies  used  by  the  ship^s  force  for  ordinary  maintenance  which  includes 
such  repairs  as  are  ordinarily  undertaken  by  the  ship's  force.  It  is  expected  i 
that  the  allotments  made  will  suffice  for  the  quarter,  but  if  for  any  reason  it 
appears  that  the  expenditures  will  be  exceeded,  no  attempt  should  be  made 
to  charge  minor  repairs  and  other  ordinary  maintenance  work  to  Titles  D 
and  P.  but  an  additional  allotment  should  be  requested  under  Title  C." 
(G.  O.  322-7.) 

9/13/17. 


90 


CHAP.  IV. — SUPPLY — GENEEAL  SUPPLY  SYSTEM. 


SEC.   18. — GENERAL  STORES. 


90a 


"  The  allotments  under  Titles  D  and  P  are  for  the  purpose  of  permitting 
the  commanding  officer  to  undertake  major  items  or  repairs  such  as  are 
ordiSrily  undertaken  by  a  navy  yard,  without  the  delay  that  would  be  in- 
volved by  previous  reference  to  fhe  buiteau    and  without  if aking  it  ap- 
pear that  the  cost  of  current  maintenance  had  been  unduly  increased     As 
a  general  guide  it  may  be  assumed  that  no  job  the  estimated  cost  of  ma- 
?eriS  fw  wMch  is  less  than  $25,  should  be  charged  to  Title  D  or  P     It  is 
1  ejected  ^at  the  expenditures  under  these  titles  will  vary  considerably 
?^  quarter  to  quarter  as  the  possibility  of  undertaking  such  work  is  de- 
i^ent^  great^measure  on  the  service  on  which  the  vessel  J^!  e^^^^^d^ 
It  is  desired  to  encourage  the  undertaking  of  such  work  by  the  ship  s  force 
and  Se  bureaus  will  give  consideration  to  requests  for  additional  allot- 
^ts  ,Lid«  ^ese  titles  on  presentation  of  a  statement  of  the  circumstances^ 
ELp«iditures  under  Titles  D  and  P  will  be  made  only  as  a  r^^Yi*„„^   f«? 
orders  issued  in  advance,  separate  for  each  appropriation,  title  and  job. 
5^e^teri!l  cost  of  all  jobs  under  Titles  D  and  P  shall  be  accounted  for 
^S.TI   roSS315  and  316,  in  accordaiice  with  the  directions  appeanng 
on  the  forms  "    (G.  O.  322-8.)    (Quarterly  report  of  work,  see  par  323.) 
*'  No  aSS^ents  have  been  made  under  Title  K.    As  it  is  required  by 
article  4B27?Naval  Instructions,  that  the  authority  of  the  bureau  concerned 
SaU  brprevlously  obtained  before  undertaking  any  alterations,  no  delay 
^n  be  in'^olved  by  obtaining  a  special  allotoient  in  the  case  of  such  work^ 
The  material  cost  of  all  jobs  under  Title  K  will  be  accounted  for  m  the 
same  manner  as  jobs  under  Titles  D  and  P."    (G.  O.  322-9.) 
^Return  of  excess  supplies  to  store.-- Whenever  supplies  ^^^awn  f or  use  in 
a  ship's  department  are  found  to  be  in  excess  of  needs  they  shall  be  returned 

?o  the  sh%^s  supply  officer  on  a  return^  rA"o'i%'n1"^  *^  ^^  ' 
nrnnpi-  Rllotment  and  appropriation.       (N.  I.  44^-iu.)  -        . 

^  5   Oimrt"^^^^^^  unused  supplies.-- Xt  the  expiration  of  each 

ouarter  a  priced  returned  material  stub  marked  'Memorandum'  shall  be  nego- 
tiated bv  each  head  of  department  concerned,  enumerating  by  items  and  classes 
the  ^ppllel  r^^^^^  on  hand  in  his  department  which  have  been  charged  to 
the  Title  C  allotment  This  stub  shall  operate  to  reduce  the  issues  for  the 
auarter  concerned  and  its  value  shall  be  included  in  the  class  balances  in  store 
as  of  the  last  day  of  the  quarter,  though  not  to  be  taken  up  by  items  on  the  stock 
f«icer  A  corresponding  issue  and  charge  shall  simultaneously  be  made  as  of 
tS  succeeding  quarter.  This  transaction  will  be  on  paper  only  and  no  supplies 
^X!^t^ni2d  to  store  as  provided  in  Article  I  4423  (10)  will  be  listed  on 
the  memorandum  stub."  (N.  I.  4423-11.) 
301.  Supplies — Ship^s  department  allotments. — 


Head  of  department. 


Department. 


Navigator 

First  Ueotenant. 


Do 

Gunnery  oflBcer. 
Engineer  officer. 


Supply  officer., 
Do 

Athletic  officer. 


Navigation... 
Construction . 


....do... 

Gunnery. 
Engineer. 


allotment 


Appropriation  allotmei 
cnargeable  with  issues 


Supply. 
do. 


Instruments  and  supplies. 
Constructior  and  Repair . . 


Maintenance,  Supplies  and 

Accounts. 
Ordnance  and  Ordnance 

Stores. 
Engineering 


General  nature  of  supplies 
consumed. 


Maintenance,  Supplies  and 
Accounts. 

Maintenance,  S.  &  A.  spe- 
cial allotment. 

do 


Navigation  supplies  and  pro- 
fessional papers. 

Construction  supplies,  includ- 
ing paints,  metals,  lumber, 
canvas,  cordage,  etc. 

Cleaning  materials  and  toilet 
paper. 

Ordnance  supplies,  stationery 
for  gunnery  department,  etc. 

Engineering  supplies,  station- 
ery for  engineer  department, 

6tfC 

stationery,  galley  utensils,  etc. 

Crew  mess  outfits  and  crow 

galley  utensils. 
Athletic  outfits. 


302.  Supplies— Expenditures  not  chargeable  to  allotments. — **  These  allot- 
ments are  exclusive  of  expenditures  for  fuel,  water,  and  lubricating  oil,  which 
may  be  used  as  required,  and  also  of  ammunition,  battery,  and  torpedo  supplies, 
and  explosives,  which  are  covered  by  standard  allowance."     (N.  I.  4423--4.) 

All  materials  properly  carried  in  the  ordnance  account  (classes  1,  2,  3,  and 
4)  are  exempt  from  charge  to  allotments.    (G.  O.  322-3.) 

Lubricating  oil  will,  when  issuel  from  "  Naval  supply  account,"  be  separately 
charged  to  the  appropriation  of  the  bureau  concerned.  Electric  current,  water, 
gasoline,  fuel  oil,  or  other  fuel  for  main  or  auxiliary  boilers,  steam  or  power 
launches,  submarines,  etc.,  and  all  other  material  used  for  the  purpose  of  power, 
heat,  or  light,  will  when  issued  from  "  Naval  supply  account,"  be  chargeil  to  the 
appropriation  "Fuel  and  transportation  (S.  &  A.)." 

Ice  for  cooling  drinking  water  will,  when  issued  from  "Naval  supply  ac- 
count," be  charged  to  "  Fuel  and  transportation  (S.  &  A.)." 

The  allotments  are  exclusive  of  losses  by  survey,  which  will  be  separately  ex- 
pended as  a  charge  to  the  bureau  appropriation  concerned. 

The  allotments  are  exclusive  of  expenditures  made  to  Title  B  acc<Mmts  to 
correct  the  title  of  equipage  Inadvertently  carried  under  Title  X. 

9/13/17. 


SEC.  18. — GENERAL  STORES. 


91 


303  Supplies— Issues  and  transfers  to  other  vessels.— Transfers  to  ves- 
sels operating  under  the  general  supply  system  will  be  made  to  the  suiW 
officer  on  invoices  under  Title  X,  "  Naval  supply  account "  or  (classes  1,  i,  3, 
4)  "  Ordnance  account."  Issues  to  a  vessel  whose  accounts  are  handled  by  a 
narent  ship  will  be  covered  by  invoices  to  the  supply  officer  of  the  parent  s^up. 
The  invoices  covering  such  transfers  should  contain  the  signature  of  the  officer 
actually  receiving  the  stores  in  the  body  of  the  invoice  or  on  a  memorandum 

^^Issues^to^^ships  not  operating  under  the  general  supply  system  will  be  made 
on  invoice  to  Title  C  (to  the  ship's  department  concerned),  and  further  covered 
bv  receipts  taken  on  a  special  S.  &  A.  Form  69  (par.  322-5).  ^  ,    . 

304  Transfers  on  being  relieved.—"  In  place  of  the  inventory  referred  to  in 
the  preceding  paragraph,  a  supply  officer  of  a  ship,  upon  being  relieved  (see  par. 
230)  shall  transfer  to  his  successor  all  books  and  records  pertammg  to  the 
general  supply  system,  and  shall  certify  on  a  copy  of  the  last  balance  sheet 
submitted  to  the  Bureau  of  Supplies  and  Accounts  that,  to  the  best  of  his 
knowledge  and  belief,  stores  to  the  value  of  the  balances  shown  on  hand  were 
on  board  at  the  expiration  of  the  period  covered  by  the  balance  sheet,  and  that 
the  records  of  the  department  are  complete  and  posted  to  date.  If  such  be  not 
the  case  the  certificate  shall  state  in  detail  the  discrepancies  which  are  believed 
to  exist  or  the  respect  in  which  the  records  of  the  department  are  incomplete. 
This  statement  shall  be  prepared  in  triplicate,  one  copy  to  be  retained  by  each 
of  the  officers  concerned,  and  one  copy  to  be  forwarded  to  the  Bureau  of  i^up- 
Dlies  and  Accounts  with  the  returns  for  the  quarter  in  which  the  transfer  takes 
Dlace  which  returns  shall  be  forwarded  by  the  relieving  officer  within  the  time 
specified  by  the  regulations.  No  general  supply  returns  are  required  from  the 
suDDlv  officer  of  a  ship  upon  being  relieved,  unles.s  relieved  at  the  end  of  a 
oeriod  for  which  returns  are  ordinarily  required.  If  the  relieving  officer  be  not 
satisfied  with  the  condition  of  the  records  or  stores,  he  shall  immediately  reiwrt 
the  fact  to  the  commanding  officer,  who  shall  order  such  surveys  or  investiga- 
tion as  may  appear  necessary."     (N.  I.  4421-3.)  ^^      .    ,    ,   ^ 

A  relieving  officer  should  without  unnecessary  delay  cause  the  stock  ledgers 
and  class  ledgers  to  be  balanced  with  each  other  and  with  the  balances  appear- 
ing on  the  last  quarterly  balance  sheets. 

305.  Equipage   and   supplies— Special   instructions. — 

Note  —The  following  classification  is  designed  to  include,  so  far  as  practicable,  instruc; 
rinn«  rPlatine  solclv  to  supplj  functions.  The  classification  by  objects  in  paragraph  49,* 
remtertS  Pifrchase^;  the  classification  by  objects  in  paragraph  679  relates  to  Disbursing. 

Add  containers,  see  Containers.  ,      .„       ^  ^  .  ^  •     i 

IJco/iol— (Stowage,  see  Inflammables.)  Alcohol  will  not  be  carried  in  large 
Quantities  for  the  purpose  of  mixing  shellac ;  the  latter  must  be  procured  from 
2avy  yards  ready  mixed.  (See  Paint  and  shellac.)  "  Small  quantities  of  alco- 
hol may  be  used  for  thinning  shellac  if  found  necessary.       (N.  I.  4583-2.) 

4.mmunition  and  ammMnition  containers  are  exempted  from  the  operation  of 
the  "  Naval  supply  account, '  and  pertain  solely  to  the  ordnance  officer. 

Anchors  and  anchor  chains,  see  Boats. 

Athletic  outfits  and  allotments.— ''1^.  For  the  purpose  of  providing  athU-tic 
outfits  to  the  vessels  of  the  Navy  in  commission,  the  following  quarterly  money 
allowance  system,  taking  effect  July  1,  1913,  will  be  established : 

♦  •♦*•*• 

"  2  The  quarterly  sums  above  allotted  will  be  regarded  as  additions  to  the 
•  Maintenance  S.  &  A.'  money  allotments  to  ships'  departments  prescribed  in 
General  Order  No.  [322,  dated  September  11,  1917.]  They  shall  be  expended 
only  under  the  authority  of  the  commanding  officer.  Ships'  supply  officers  will 
account  for  issues  under  athletic  outfit  allowances  on  S.  &  A.  Form  No.  20. 
Athletic  allowances  and  issues  will  be  kept  carefully  distinct  from  ordlnar>- 

5/24/17. 


92 


CHAP.  IV. — SUPPLY GENERAL  SUPPLY   SYSTEM. 


•  Maintenance  S.  &  A.'  allowances  and  issues,  as  they  are  for  athletic  purposes 
only. 

"3.  Quarterly  athletic  outfit  allotments  will  be  cumulative  from  quarter  to 
quarter,  but  not  from  one  fiscal  year  to  a  succeeding  one.  Any  unexpended  bal- 
ance OD  hand  at  the  close  of  a  fiscal  year  will  lapse. 

"  4.  When  a  ship  is  commissioned,  the  supply  officer  thereof  shall  submit  an 
excess  requisition  to  the  Bureau  of  Supplies  and  Accounts  for  athletic  supplies 
not  to  exceed  in  value  the  total  of  the  quarterly  allotments  allowed  the  vessel 
for  one  year.  This  requisition  will  be  approved,  but  no  further  allowances 
and  issues  within  that  fiscal  year  will  be  authorized.  Beginning  with  the 
fiscal  year  following  the  date  of  commission  allotments  will  be  given  and  issues 
may  be  made  upon  the  usual  quarterly  allowance  basis.  When  a  ship,  however, 
is  only  temporarily  commissioned  or  placed  in  a  status  ordinarily  entitling  her 
either  to  an  allotment  or  to  an  increased  allotment,  no  such  allotment  or  increase 
will  be  allowed  until  application  therefor  has  been  made  to  and  approved  by 
the  Bureau  of  Supplies  and  Accounts. 

"  5.  When  a  ship  is  ordered  out  of  commission,  such  athletic  supplies  as  have 
been  obtained  for  use  thereon  shall  be  transferred,  without  invoices,  to  the 
commanding  officers  of  any  other  ship  in  the  active  or  reserve  fleets  that,  in 
the  opinion  of  the  senior  officer  present,  stand  most  in  need  thereof.  The 
supply  officer,  however,  of  the  ship  going  out  of  conmiission  will  submit,  with 
his  final  returns,  a  report  to  the  Bureau  of  Supplies  and  Accounts  showing 
b^  item  the  articles  so  transferred  and  the  vessal  or  vessels  to  which  trans- 
ferred. In  event  any  of  the  articles  above  directed  to  be  transferred  shall  not 
have  been  issued  for  use  to  the  ship's  company,  being  still  borne  upon  her 
books,  they  shall  be  expended  therefrom  and  charged  prior  to  the  transfer 
against  the  allotment  of  the  vessel  for  that  quarter.  It  is  not  intended  that 
the  articles  thus  transferred  shall  be  taken  up  on  the  supply  officers'  books 
of  the  ships  receiving  them  or  the  value  thereof  chargeil  against  their  respective 
quarterly  allotments. 

"  6.  No  ship,  except  by  special  permission  of  the  Bureau  of  Supplies  and  Ac- 
counts, shall  obtain  or  purchase,  with  the  view  of  carrying  in  stock,  athletic 
supplies  the  value  of  which  is  in  excess  of  the  money  allotment  for  the  quarter 
concerned.  It  is  the  desire  of  the  department  that  only  such  supplies  shall  he 
secured  as  will  fill  the  needs  of  the  quarter  in  which  they  are  obtained.  Un- 
expended balances  should  be  carried  in  money,  not  in  stock.  But  the  restric- 
tion herein  imposed  shall  not  apply  to  ships  going  into  commission,  which  are 
governed  by  paragraph  4. 

"  7.  In  the  case  of  ships  on  which  the  general  supply  system  is  not  in  opera- 
tion, commanding  officers  thereof  are  authorized  to  obtain,  upon  requisitions 
approved  only  by  themselves,  athletic  supplies  not  in  excess  of  the  quarterly 
allotments  allowed  their  respective  ships  and  to  expend  the  same  to  use.  At 
the  end  of  each  quarter  commanding  officers  of  these  vessels  will  cause  to  be 
submitted  through  them  a  statement  to  the  Bureau  of  Supplies  and  Accounts 
showing  the  total  value  of  such  supplies  obtained  and  issued,  together  with  the 
balance,  if  any,  of  the  quarterly  allotment  remaining  unexpended.  Except  as 
modified  in  the  preceding  portion  of  this  paragraph,  the  same  regulations  that 
apply  to  general  supply  system  ships  will  govern  on  ships  not  operating  under 
the  general  supply  system. 

"  8.  With  the  exception  of  torpedo  destroyers,  torpedo  boats,  and  submarines, 
all  vessels  shall  have  the  same  quarterly  allotments  while  in  commission  in  re- 
serve as  when  in  full  commission.  The  vessels  excepted  will  have  no  fixed 
allowances  while  in  commission  in  reserve,  but  the  commanders  of  reserve  groups 
may  submit  requisitions  in  excess  to  the  Bureau  of  Supplies  and  Accounts. 
Such  requisitions  will  be  accompanied  by  statements  showing  the  total  number 
of  men  aboard  the  vessels  in  the  group.  Each  reiiuisition  will  be  decided  upon 
according  to  its  particular  merit    Excepting  battleships  and  cruisers,  no  ship 

5/24/17. 


SEC.  18. — GENERAL  STORES. 


93 


in  commission  in  ordinary  or  a  ship  loaned  to  the  naval  militia  will  be  allowed 
an  athletic  allotment.  In  the  case* of  battleships  and  cruisers  in  commission  in 
ordinary,  requisitions  in  excess  may  be  made  upon  the  Bureau  of  Supplies  and 
Accounts,  the  requisitions  in  each  instance  to  show  the  number  of  men  aboard. 
Slich  requisitions  will  be  acted  upon  in  each  instance  as  circumstances  justify. 
A  requisition  may  be  approved  so  as  to  apply  to  several  such  vessels  as  a  group 
if  this  course  seems  advisable.  If  more  than  one  such  requisition  in  excess  Is 
submitted  in  a  fiscal  year  by  any  vessel  or  vessels  in  this  paragraph  referred  to. 
each  subsequent  requisition  shall  bear  a  statement,  by  values  only,  of  articles 
♦•btained  within  that  fiscal  year  on  previous  excess  requisitions  while  in  com- 
mission in  reserve  or  in  commission  in  ordinary,  as  the  case  may  be. 

"9.  Where  a  vessel  which  has  a  quarterly  athletic  allowance  is  designated, 
while  in  reserve,  as  a  receiving  ship,  the  sum  regularly  allotted  her  in  her  own 
right  shall  cease  and  the  ship  shall  be  entitled,  while  so  acting,  only  to  the 
sum  allowed  the  receiving  ship  at  that  place.  The  provision  of  paragraph  8  of 
this  order  shall  not  apply  to  ships  in  reserve  acting  as  receiving  ships. 

"  10.  Ships  that  will  be  added  to  the  Navy  in  the  future  shall  be  entitled  to 
quarterly  allotments  previously  allowed  vessels  of  their  class.  In  case  of  doubt, 
the  matter  shall  be  referred  to  the  Bureau  of  Supplies  and  Accounts  for  deter- 
mination. 

"  11.  The  records  of  allotments  and  issues  thereunder  for  submarine  boats 
shall  be  maintained  on  the  tenders  to  which  they  are  respectively  attached. 
The  sum  total  of  the  allotments  for  submarines  of  a  group  attached  to  any  one 
tender  shall  be  expended  for  the  group  as  a  whole  in  the  discretion  of  the  com- 
manding officer  thereof.  Allotments  granted  submarines  are  in  addition  to  those 
granted  their  several  respective  tenders  and  are  to  be  kept  separate  therefrom 
in  every  way. 

"12.  Auxiliary  naval  vessels  of  all  types  shall  be  entitled  to  the  quarterly 
allotment  specified  only  when  manned  by  naval  crews,  except  in  the  case  of 
hospital  ships  carrying  in  their  complements  men  of  the  Naval  Hospital  Corps 
permanently  attached  to  the  vessels  for  duty.  These  ships  shall  be  entitled  to 
the  allotments  allowed  them  in  the  table  herein  given."  (G.  O.  No.  37,  June 
13.  1913.) 

Bags,  coaling. — "  When  bags  are  issued  for  coaling,  division  oflicers  will 
receipt  for  the  bags  by  number  [i.  e.,  the  serial  number  stenciled  on  the  tag 
attached  to  the  bag]  and  at  the  end  of  the  coaling  the  bags  will  be  checked 
*  *  *  to  determine  the  responsibility  for  the  loss  of  the  coaling  bags.*' 
(G.  O.  114.) 

"Boats,  ancJiors,  and  anchor  chains  (except  anchors  and  chains  for  ships' 
boats)  shall  not  be  included  in  requisitions,  but  shall  be  made  the  subject  of  a 
request  by  letter  to  the  Chief  of  the  Bureau  of  Construction  and  Repair,  via 
commandant  of  vessel's  home  yard,  which  letter  shall  state  the  reason  ft)r  the 
request,  with  full  particulars  in  the  case  of  anchors  and  chains  as  to  losses  or 
breakage,  giving  the  type,  registry  number,  and  weight  of  anchor  which  it  is 
desired  to  replace,  also  the  shot  numbers  of  the  chain,  which  numbers  will  be 
found  on  the  ond  links  of  each  shot,  and  in  the  case  of  boats  the  bureau 
registry  numbers  of  the  boats  which  are  required  to  be  replaced."  (N.  I 
4471-2a.) 

Boats,  power. — Standard  allowances  of  for  the  various  types  of  shins,  see 
G.  O.  199,  dated  March  30,  1916.  Surveying  and  turning  in  boats,  machinery, 
and  spare  parts,  see  paragraph  250. 

Boiler  compound. — Requisitions  shall  call  for  Navy  standard  boiler  com- 
pound. 

Canvas  and  cordage  articles,  surveys  on,  see  paragraph  250. 

Cement. —  (Disposition  of  containers,  see  Containers.)  The  commanding 
rtfficer  "  shall  require  that  there  be  kept  on  hand,  in  accordance  with  the  allow^ 
ances  of  such  materials  prescribed  by  the  allowance  lists  of  the  various  bu- 

5/24/17. 


94 


CHAP.  IV. — SUPPLY — GKNEKAL  SUPPLY  SYSTEM. 


reaus  a  sufficient  quantity  of  cement,  composition,  and  paint  to  prevent  cor- 
■""Ty  fofiowinlES^^^^  April  30,  1912.  is  quote.!  for 

*" '^Tt tXr^bf orS'  that'a'll  Portland  cement  tl,at  may  •^r»«<'rl.« ';"';: 
chased  bv  any  department,  bureau,  office,  or  independent  eetabiishment  of  the 
Gov^mm" or  that  may  be  used  in  construction  worl..<^nuect«lw.th  any  o^ 
thP  nforpsaid  branches  of  the  Government  service,  shall  conform  in  ever> 
respect  to  the  spSation  for  Portland  cement  adopted  by  the  departmental 
conferen^  at  the  meeting  held  at  the  Bureau  of  Standards  on  February  13, 
59?2  an?approve<r^^^  heads  of  the  several  departments  (to  be  known  as 
Jhfun^t^ecf'staTer  specification  for  ^-;^^'^^^\,^^^^^^^ 

however.  That  such  specification  may  be  modified  from  time  to  time  by  a^^^ 
similar  departmental  conference,  with  the  approva  ^f  «ie  l^^eads  of  the  severa^ 
denartments '  The  above  requirements  are  embodied  m  Specifications  g^Ci  ot 
i?ril  15  ?912,  issued  by  the  Navy  Department  and  obtainable  from  the  Bureau 

^'o'oTwm  re^rStTon.!  ind'acSied  for  by  the  supply  officer.  "  All  coal 
and  fuel  oil  received  will  be  taken  up  in  Naval  Supply  Account  and  immedi- 
ately expende^"^^(^^  442^2.>  Purchase  of  coal  by  supply  officer,  see 
paragraph  495.     See  Fuel  (below)  re  invoicing  and  public  bills. 

ComvutinQ  machines. — See  Typewriters.  i         ^,*  .„.. 

cZfaneri  disposition  of. -It  is  the  present  practice  in  the  purchase  of  ma- 
terial reauir  ng  deliverv  in  containers  to  pay  for  the  material  only,  the  con- 

SrsTerelves  remaining  the  property  of  the  ^'r'''''?^o\^e^\uffr 
him  when  empty,  and  if  not  returned  within  a  stated  peroid  to  be  paid  for. 

This  mlirapplies  to  cement  delivered  in  bags,  to  wire  delivered  on  reels  to 
oil   tur^ntine,  etc.,  delivered  in  barrels  and  drums,  and  to  acids  delivered  in 

^^When  material  of  this  kind  is  received  from  a  supply  officer,  the  containers 
w^n  emX  are  to  be  returned  to  that  officer  if  practicable.  If  not  practicab  e 
they  mav  be  delivered  to  the  supply  officer  at  any  navy  yard,  or  to  the  cj»i  - 
tracto?,  if  such  contractor  is  known  and  is  located  within  a  reasonable  dis- 
tance  In  such  case  the  containers  so  disposed  of  are  to  be  accompanied  by 
full  information  as  to  the  supply  officer  from  whom  received  and  complete  data 
as  to  the  contract,  date  of  receipt,  invoice  numbers,  etc.  Full  information 
shouM  also  b^  forwarded  to  the  supply  officer  from  whom  the  containers  were 

^^n^c^  of  material  received  direct  from  contractors  by  supply  officers  afloat, 
the  containers  should  be  returned  direct  to  the  contractor  when  released  when^ 
pver  practicable  or  to  the  supply  officer  of  the  nearest  navy  yard  for  return  if 
rlturHirec^^^^^^^  be  made,  in  which  case  the  contractor  should  be  fully 

^''pa^l^nts  for  any  containers  which  are  not  ultimately  returned  to  the  con- 
tracto^areto  be  made  under  the  public  bills  drawn  »>y  the  supply  officer  a^iore 
or  afloat,  originally  receiving  the  material  from  the  contractor ;  and  if  any  con- 
^nere  are  retained  for  use  or  are  for  any  other  reason  not  to  be  returned  to  the 
S^^ctor!  Se  issuing  officer  is  to  be  informed  fully  in  order  that  his  records 
and  the  accounts  of  the  contractor  may  be  completed.  .    ,    ^  ,     , 

Pavment  for  empty  containers  not  returned  to  contractors  is  to  be  made,  how- 
ever, only  when  the  contract  specifically  provides  for  such  payment  and  gives 
the  price  at  which  payment  is  to  be  made.     (S.  A.  M.,  2423.) 

Containers  purchased  on  public  bill  shall  be  taken  up  under  "Naval  supply 
account "  and  expended  as  a  charge  to  the  appropriation  for  which  the  material 

^^Dr^um8-^P%  ""p^nt-Retum  o/.-Due  consideration  being  given  cost  of 
repair,  cost  of  cleaning,  etc..  all  empty  paint  drums  will  be  returned  to  the  navy 

5/24/17. 


SEC.  18. — GENERAL  STOBES. 


95 


yard,  Norfolk,  Va.,  which  do  not  have  broken  nozzle  or  other  damage  which 
would  necessitate  replacement  of  either  a  top  or  bottom  in  order  to  put  the 
drum  in  serviceable  condition.  On  the  east  coast,  if  transportation  to  Norfolk 
direct  from  individual  vessels  by  Government  conveyance  is  not  available,  the 
drums  will  be  turned  in  at  the  nearest  yard  for  shipment  by  Government  con- 
veyance. Drums  turned  in  on  the  west  coast  and  at  Guantanarao  will  be  shipped 
to  Norfolk  by  Government  conveyance  in  all  cases.  Drums  turned  in  at  Hawaii 
will,  if  practicable,  be  forwarded  to  Norfolk  direct  by  Government  conveyance ; 
otherwise  to  Mare  Island  by  Government  conveyance  for  reshipment  to  Norfolk 
by  the  same  method.  Shipments  will  in  no  case  be  made  by  commercial  carrier 
until  the  necessary  authority  is  received  from  S.  &  A.  Empty  paint  drums  on 
the  Asiatic  Station  will  be  turned  in  at  Cavite  for  repair  and  reissue  there. 
(S.  A.  M.,  3840.) 

Empty  ten-gallon  drums  shall  be  cleaned  by  the  ship's  force  before  being 
returned  to  the  navy  yards. 

The  ten-gallon  drums,  in  which  a  greater  portion  of  the  ready-mixed  paint 
will  be  issued,  can  be  used  repeatedly,  and  ships  receiving  ready-mixed  paints  in 
these  steel  drums  shall  retain  them  on  board  when  empty,  to  be  turned  in  at  the 
nearest  navy  yard  for  further  use."     (N,  I.  4583-2.) 

Drums — Empty  gasoline. — East  coast,  account  of  to  be  kept  by  supply  oflicer. 
navy  yard,  Norfolk.     (S.  A.  M.,  3534.) 

Drums— Coffee— Empty  steel.— Empty  coffee  drums  will  be  properly  cleaned 
and  dried,  cap  replaced,  and  returned  to  provisions  and  clothing  depot  by 
first  available  transportation.     (S.  A.  M.,  4264.) 

Current,  electric,  invoiced  to  the  ship  shall  be  taken  up  under  Title  X,  "  Naval 
supply  account,"  and  expended  as  a  charge  to  "Fuel  and  transportation  (S.  k 
A.),"  not  against  the  allotment  of  any  department  of  the  ship.  (S.  &  A.,  No. 
304043,  Jan.  25, 1911;  S.  &  A.  112570,  Jan.  4,  1912.) 

"  Ditty-boxes  shall  be  issued  from  various  navy  yards  with  a  distinguishing 
letter  indicating  the  yard  which  manufactured  them  and  the  serial  number  of 
the  ditty-box  plainly  stamped  thereon  in  such  a  manner  as  to  prevent  oblitera- 
tion so  far  as  possible."     (N.  I.  4581-1.) 

"  In  issuing  such  ditty-boxes  to  enlisted  men  on  board  ships  record  shall  be 
kept  of  the  particular  number  of  the  box  issued  to  each  man  in  order  that  the 
responsibility  for  loss  or  damage  of  a  particular  box  may  be  more  readilv 
placed."     (N.  I.  4581-2.) 

Flags. —  (Loan  of,  see  par.  218.)  The  following  designation  numbers  are 
established  for  ensigns  and  union  jacks  and  will  be  used  in  connection  with  all 
correspondence,  surveys,  and  requisitions.     (G.  O.  No.  257,  1917.) 


No. 


1 

2 

3 

4 

5 

6 

7 

8 

9 

10 

11 

12 


Size  of  flap. 


20  feet  hoist 

19  feet  hoist  (standard) 

14.35  feet  hoist 

12.19  feet  hoist 

10  feet  hoist 

8.94  feet  hoist 

5.14  feet  hoist 

5feet  hoist 

3.52  feet  hoist 

2.90  feet  hoist 

2.37  feet  hoist , 

1.31  feet  hoist , 


Size  of  jack. 


Size  of  union  of  the  flag. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Da 


Fuel — (a)  Ships  operating  under  the  general  supply  system  and  carrying  a 
supply  officer. — Fuel  furnished  by  the  Government  is  invoiced  to  the  supply 
officer  under  Title  X  (N.  S.  A.)  ;  fuel  furnished  by  contractors  is  paid  for  on 
public  bill  (S.  &  A.  Form  51)  by  the- supply  officer  under  Title  X,  and  from 
General  Account  of  Advances.    In  b  oth  instances  the  fuel  will  be  taken  up  in 

9/13/17. 


96 


CHAP.  IV. — SUPPLY — GENERAL  SUPPLY  SYSTEM. 


Titie  X  and  immediately  expended  (on  stub  requisition)  as  a  charge  to  Title  C 
and  appropriation  "  Fuel  and  transportation."  ,  ^     .  , 

(h)  Ships  operating  under  the  general  supply  system,  hut  not  Tiavtnga  supply 
offlcer  on  board.-Fne\  furnished  by  the  Government  is,  invoiced  to  the  supp  y 
officer  on  the  parent  ship  (Title  X).  via  the  commanding  officer  of  the  ship 
rSSving  the  fuel  for  notation  of  the  engineer  officer  that  the  fuel  had  been 
r^ivS ;  fuel  furnished  by  contractors  will  be  paid  for  on  public  bill  usually  oy 
the  supply  officer  of  the  parent  ship.  If  necessary,  however  such  fuel  may  be 
paid  for  by  any  other  supply  officer  when  P^^^Perly  authorizcKi  to  do  so^  In  the 
latter  event  the  supply  officer  will  prepare  the  bill  under  Title  X  and  General 
Account  of  Advances.  He  will  take  up  the  fuel  on  his  own  books,  m  ^tle  X, 
and  immediately  expend  the  same  by  invoice  (Title  X)  to  the  supply  officer  of 

the  par|nt  sh^^  ^  ^^^^  ^^^  g^^ral  supply  system  and  not  carrying  a 

supply  officer.— Fuel  supplied  by  the  Government  will  be  Invoiced  to  the  com- 
manding officer  of  the  ship  under  Title  C,  and  charged  to  "  Fuel  and  transpor- 
Stion ''  The  engineer  officer  will  be  required  to  receipt  the  Invoice  -fuel  fur- 
Sshed  by  contractors  will  be  paid  for  on  public  bill  by  any  supply  officer  who 
may  be^  ordered  by  the  senior  officer  present.  In  such  event  the  supply  officer 
making  payment  will  be  furnished  with  a  dealers'  bill  duly  ^ertlfi^d  and  accom^ 
nnniedbv  certificate  of  the  engineer  officer  of  the  ship  concerned  that  the  fuel 
had  ^n  received  Such  public  bill  should  be  Inscribed  "  Title  C  »  and  charged 
?o  "^e^  and  transportatlSn^^^  and  should  show  the  name  of  the  ship  for  which 

purchase  was  made. 

(See  "Fuel,"  par.  679,  payment  of  public  bills.) 

Ga«oIine.— (Details  of  Inspection  and  precautions  to  be  observed  in  handling, 
«>«»  N  I  3391  3392 :  not  chargeable  to  money  allotments  on  expenditure,  see  par. 
302-^  disposition  of  containers,  see  containers,  above.)  Gasoline  Is  procurable 
fltcertaln  ports  by  order  under  annual  contract,  the  details  of  which  are  pub- 
lished to  the  service  annually  by  the  Bureau  of  Supplies  and  Accounts. 

v^rr..  Annufll  contracts  are  entered  into  by  S.  &  A.  for  supplies  of  gasoline,  whl^ 
win^'^ltvTrStS  ships  at  all  important  nortJ  of  the  United  States  upon  orders  placed 
with  thrcontractor  direct  by  the  supply  o&cer  concerned. 

"The  number  of  gallons  to  be  delivered  will  be  determined  by  the  weight. 
The  number  of  pounds  to  the  gallon  to  be  determined  by  the  specific  gravity  of 
Sie  Sne  at  60^  F.,  multiplied  by  8.33  pounds,  the  we  ght  of  a^llon  (231 
ruble  inches)  of  distilled  water  at  the  same  temperature.'     (N.  I.  3386-7.) 

"The  retainers  in  which  the  gasoline  will  be  delivered  will  be  specified  in  the 

"When  gksoline  is  allowed  to  a  ship  it  shall  always  be  stowed  In  the  open 
air  on  the  weather  decks,  and  in  time  of  war  it  shall  either  be  landed  or  thrown 
overboard,  as  circumstances  require.  This  provision  shall  not  apply  totenders 
/.r  «nnniv  shlDS  carrvlug  large  quantities  of  gasoline  as  cargo.      (N.I.  3392-1. ) 

"Each  Ihlp  shal7be  prollded  with  at  least  two  chests  suitably  designed  to 
r>ontaln  thlrtv  gallons  of  gasoline  each.  In  five-gallon  tins  of  approved  commer- 
dal  t™  as  a  lafe  and  convenient  means  of  transporting  gasoline  to  the  tanks 
of  the  motor  boats  requiring  replenishment.  All  transference  of  gasoline  from 
ship  to  boat  shall  be  made  in  the  five-gallon  receptacles,  and  no  boat  gasoline 
tank  shall  be  filled  until  the  boat  is  clear  of  the  ship's  side."    (N.  I.  3392-2.) 

"For  ships  having  an  allowance  of  one  hundred  and  twenty  gallons  or  less 
thP  gasoline  shall  be  carried  in  the  five-gallon  commercial  shipping  tins  stored 
In  rhests  All  other  ships  shall  carry  the  gasoline  supply,  above  the  require- 
ment to  fill  the  chests  referred  to  in  paragraph  2.  in  fifty-gallon  commercial 
dnims  which  shall  be  suitably  placed  and  secured  on  the  weather  decks,  where 
they  can  be  readily  thrown  overboad."    (N.  I.  3392-3.)       ,  ,    ,  .     .       ,„„^„  ^^ 

"Gasoline  will  be  supplied  to  ships  in  regular  commercial  shipping  drums  of 
fifty-gallons  capacity  when  practicable ;  otherwise  in  tins  of  five-gallons  capacity. 

®^      '^      •  (Beprint  doe  to  change  on  p.  95.) 


SEC.  18. — GENERAL  STORES. 


97 


No  leaky  or  defective  drums  or  tins  shall  be  received  at  any  time.  Gasoline 
shall  not  be  received  on  board  vessels  of  the  Navy,  nor  delivered  to  motor  boats, 
nor  otherwise  handled  except  during  daylight,  unless  an  emergency  exists  which 
requires  the  handling  at  other  times."    (N.  I.  3392-4.) 

Qifts. — (See  Presentation  sets.) 

Ice.—'*  Ice  for  the  preservation  of  fresh  provisions  and  for  cooling  drinking 
water  shall  be  required  for  on  separate  requisitions,  which  may  be  submitted 
quarterly."    (N.  I.  4471-4d.)     (Public  Bills  for,  see  par.  679-Ice.) 

Ice  for  cooling  drinking  water  received  on  invoice  from  supply  officers  shall 
be  taken  up  under  title  X,  "  Naval  supply  account,"  and  Issued  as  a  charge 
against  the  appropriation  "  Fuel  and  transportation,"  and  not  against  the  allot- 
ment of  any  department  of  the  ship. 

Inflammables,  stowage  of. — "  Oil,  tallow,  and  cotton  waste  shall  be  stowed  in 
metallic  tanks,  which  shall  be  kept  as  far  from  the  boilers  as  possible.  Waste 
and  other  similar  materials  saturated  with  oil  or  grease  shall  be  destroyed 
immediately  after  use."     (N.  I.  2707-1.) 

"Oiled  or  painted  canvas,  and  other  oiled  or  painted  fabrics,  shall  not  be 
stowed  below,  and  when  not  In  dally  use  shall  be  frequently  examined.  Caution 
shall  be  used  when  lights  are  taken  Into  the  paint  room."    (N.  I.  2707-2.) 

"No  Inflammable  liquid  or  explosive  oil  shall  be  allowed  on  board  for  ship's 
use,  except  such  as  Is  permitted  by  the  allowance  books.  Spirits  of  turpentine, 
alcohol,  and  all  varnishes  and  liquid  driers  shall  be  kept  in  five-gallon  shipping 
cans,  securely  stowed  In  chests  on  upper  deck ;  and  none  of  these  liquids  shall 
be  taken  below  except  In  small  quantities  for  Immediate  use.  Asphaltum 
varnish,  boot  topping,  and  all  other  compounds  of  turpentine,  naphtha,  benzol, 
or  similar  materials  shall  be  Included  In  this  category.  These  compounds  give 
off  gases  which,  when  Inhaled,  produce  unconsciousness  and  asphyxiation  or 
poisoning;  the  formation  of  poisonous  gases  by  the  Interaction  of  varnishes, 
etc.,  salt  water,  and  air  are  not  necessary  to  produce  these  results.  It  being 
only  necessary  to  have  open  or  leaking  cans  of  varnish,  etc.,  and  a  high  tempera- 
ture to  have  present  all  the  elements  necessary  for  causing  insensibility.  Cer- 
tain brands  of  metal  polish  may  generate  explosive  or  asphyxiating  gases,  and 
such  brands  shall  therefore  not  be  stowed  below."    (N.  I.  2707-4.) 

Kerosene,  see  Oil,  mineral. 

Lamps,  incandescent.— Metallized  carbon  filament,  tantalum  filament,  and 
tungsten  filament  lamps  are  procurable  In  standard  packages  from  navy  yards 
In  the  varieties  listed  on  pages  1923  and  1986,  Bureau  Memoranda.  Requisitions 
for  tungsten  filament  lamps  will  be  considered  "  not  in  excess  "  provided  they 
do  not  exceed  the  allowance,  In  number  of  lamps,  already  established  for  lamps 
on  the  allowance  books. 

Libraries.—*'  The  navigating  officer  shall  be  responsible  for  the  library  books 
Issued  by  the  supply  officer  of  the  ship  for  use,  and  if  any  which  are  not  on 
board  are  needed  he  shall  recommend  that  requisition  be  made  for  them."  (N.  I. 
1612. ) 

One-third  of  each  library  on  board  ship  may  be  surveyed  annually  and  re- 
placed by  new  books.  The  surveyed  books  should  be  forwarded  by  (xovernment 
conveyance  and  turned  Into  store  at  the  New  York  Navy  Yard*  or  the  Mare 
Island  Navy  Yard,  depending  on  whether  the  ship  is  in  the  Atlantic  or  the 
Pacific.  (Bu.  Equip.  170753,  Apr.  10,  1909.)  "  The  order  permitting  the  survev 
of  one-third  of  a  library  each  year  Is  not  to  be  construed  as  meaning  that  a  num- 
ber of  books  equal  to  one-third  of  the  combined  libraries  may  be  surveyed  and 
renewed  annually.  It  is  the  intention  that  each  library  on  board  ship*  be  con- 
sidered separately  and  not  more  than  one-third  of  that  library  surveyed  each 
year.  The  Bureau  does  not  consider  it  necessary  or  advisable  that  one-third  of 
the  '  Ship's  Library '  shall  be  surveyed  annually,  but  only  such  books  as  have 
become  obsolete  or  badly  worn  should  be  surveyed  and  renewed."  (Bu  Nav 
2835H158,  Aug.  14,  1911.)  v    u.  x  av. 

9/13/17. 


73416°— 18- 


-8 


98 


CHAP.  IV.- 


-STTPPLT — GENERAL  SUPPLY  SYSTEM. 


When  library  books  are  turned  l«to  store,  invoices  covering  them  shall  be 

f^^dv^^e^^  credit  to  appropriation  '  Construction  and  Bepair.- 

anXenis'^a^e  In'IddTuon'to  L  quarterly  money  allotments  authorized  in 

''•o^^S^ns'^S'^offi^^^^^^  keep  separate  records  of  the  allotments  above 

eot  fn^r^^S  seDamtfc^  of  ei)enditures  thereunder  shall  be  made  upon 

set  forth,  and  separaie  ^"^^J^\"p    J^  No  '>0)     No  part  of  allotments  for  mess 

"^ffts  sLn^''u^1o^?o4  e^^^^^  other  "  Maintenance    S    &  A." 

«™!fp^     in  maki^entHerupon  q^  transfer  statement  (S.  &  A.  Form 

?j?^^f  it  is  tnf noted  that  only  the  sum  total,  as  a  single  item,  of  expenditures 
«nA^iil  "  Mainte^nce  S  &  A."  allotments  shall  be  entered  in  the"  issues-for- 

^^-T^nJ^^s  ftom^^sWpfshow  a  wide  difference  In  the  loss  and  breakage  of 
w-ews-^STarttSes  sustained  by  vessels  of  the  same  class  and  complements 
«nd«  stoUar  conditions.  Carelessness  on  the  part  of  messmen  and  cooks  and 
under  /'"'^'^  "^"X ,._  .„  the  Dart  of  responsible  officers  are  strikingly  mdi- 
lack  of  -'  °^^!"^'^''^°t°<S^^\PSing  officeSof  vessels  shall  cause  to  be  estab- 
^\  A  .™«ton^Tf  strict  Mcountabllity  as  to  the  use  of  all  articles  covered  by 
1h  '^^rlf  F^ndkures  made  u„^^^^  outfits  allotments  will  be  made  the 

*lw  SVlS  comnaratTve  otX^  by  the  Bureau  of  Supplies  and  Accounts^ 
B^^,t^l«lnTtof  artTd^  in  ex^s  of  allotments  will  not  meet  with  approval 
S  under  unusual  circumstances     It  is  im|^tWe  that  loss  and  breakage 

*"!;neTsSs  whrcfhavnT^n  l^-fSl^cSm^Sor  the  entire  period  of 
allowance  win  be  entitled  to  a  pro  rata  only  of  their  respective  a  lo  ments,  cor- 
™„Hw  tn  Hip  time  in  full  commission.  Vessels  in  commission  m  first 
"^V^^nr  xi  c^mmiZouln  (binary  will  have  no  fixed  allotments.  In  either 
^IfrreTe^eT"  shTps-  sippT offl<Srs  will  submit  requests  for  allotments  from 
^mp  to  tiSI  for  ^ch^riods  as  the  vessels  remain  in  commission  in  reserve  or 
J  l^^^fnn  ^n  ordinarv  These  requests  will  show  the  number  of  men  in 
crewTme^"  ^ndwIubV  acted  upon  as  the  circumstances  in  each  case  re- 

auire"     (G.  O.  39— 1913.)  .  ^  .  m^-i^  t> 

OwTCERS  —Officers'  mess  outfits  are  carried  as  equipage,  Title  B. 
"T^riupply  officer  of  the  ship  shall  make  a  careful  inspection  and  in- 
ventory oTofficers'  mess  outfits  at  the  end  of  each  quarter,  and  when  the  shii, 
Ts  Dut  ont  orcommission :  he  shall  furnish  the  different  messes  with  itemized 
itXments  of  the  losses  in  their  outfits  and  of  the  amounts  due  tjie  Govern- 
ment" the  officers'  messes  and  shall  collect  such  amounts  and  take  them  up 

"""The'^upp^^^^^^^  held  responsible  for  the  keeping  of  all 

mess  outfits  upT  their  full  allowance.    He  shall  submit  at  the  end  of  each 
qifarter  a  ^atement  Ion  S.  &  A.  Form  80]  which  shall  be  forwarded  to  the 

9/13/17. 


&EC.  18. — GENERAL  STORES. 


98a 


Bureau  of  Supplies  and  Accounts,  showing  the  number  and  value  of  the  articles 
surveyed  and  condemned  under  the  separate  headings  of  table  linen,  glass, 
china  or  crockery,  and  plated  ware  for  each  officer's  mess;  also  the  average 
number  of  officers  in  each  of  these  messes  for  the  quarter,  the  total  cost  per 
officer  for  the  quarter,  and  a  statement  that  the  amount  due  from  excessive  loss 
or  breakage  has  been  collected  from  the  several  officers'  messes."    (N.  I.  2233-2.) 

Surveys  should  state  the  period  during  which  the  breakage  occurred. 

"All  articles  of  china  or  glass  issued  to  officers'  messes  which  may  be  broken, 
chipped,  cracked,  or  otherwise  rendered  unfit  for  reissue  may  be  replaced  by 

9/13/17. 


SEC.   18. — GENERAL  STORES. 


99 


requisition  if  tlie  losses,  etc.,  have  not  exceeded  five  per  cent  per  quarter  on  the 
total  invoice  value  of  these  parts,  respectively,  of  the  outfit,  and  also  when  the 
excesses  in  losses,  etc.,  above  five  per  cent  have  been  deposited  by  the  treasurer 
of  the  mess  concerned  with  the  supply  officer  to  the  credit  of  miscellaneous 
receipts.  In  the  case  of  plated  ware,  surveys  may  be  held  for  repairs  occasioned 
by  ordinary  wear,  but  no  percentage  will  be  allowed  for  its  damage  or  loss.  In 
the  case  of  linen  surveys  may  be  held,  but  it  must  be  shown  in  each  case  that  all 
possible  care  was  taken  of  the  articles  surveyed.  Accumulations  of  allowance 
are  not  authorized;  settlement  must  be  made  at  the  end  of  each  quarter." 
(N.  I.  4427-1.) 

"  Articles  of  china  or  glass  issued  to  officers'  messes  shall  not  ordinarily  be 
subject  to  survey,  but  in  cases  of  breakage  or  loss  in  excess  of  the  regular 
allowance  set  forth  in  the  preceding  paragraph,  due  to  exceptional  or  unavoid- 
able causes,  in  which  it  is  clearly  shown  that  proper  care  and  supervision  have 
been  exercised  by  those  responsible,  such  articles  may  be  surveyed  and  may  be 
renewed  without  cost  to  the  mess  concerned."     (N.  I.  4427-2.) 

"  Rquisitions  submitted  by  the  supply  officer  of  a  ship  to  maintain  the  full 
outfits  of  mess  equipment  for  officers'  messes  shall  contain  a  statement  that  the 
provisions  of  article  I  4427  have  been  complied  with."     (N.  I.  4471-3p.) 

Metals. — 

Designation. — "The  reference  to  gauge  numbers  and  gauges  to  specify  the 
diameter  or  thickness  in  ordering  wire,  cable,  rods,  tubes,  and  sheet  metals  shall 
not  be  made.  Wires  and  cables,  heretofore  specified  by  gauge  numbers  \^ill  be 
specified  by  the  area  in  circular  mils.  Solid  wire  may  be  specified  by  the  diam- 
eter in  mils  when  desired.  Rods  will  be  specified  by  diameter  in  mils.  Tubing 
will  be  purchased  by  outside  diameter  in  inches  and  the  thickness  of  the  wall 
will  be  specified  in  mils  (thousandths  of  an  inch).  Sheet  steel  and  iron,  both 
black  and  galvanized,  will  be  purchased  by  weight  per  square  foot.  Other  sheet 
metals  will  be  purchased  by  thickness  in  mils  or  by  weight  per  square  foot,  in 
accordance  with  commercial  practice.  In  leaflet  and  other  specifications  sheet 
metals  will  be  specified  by  thickness  in  mils  or  by  weight  per  square  foot,  or 
both,  as  may  be  necessary."     (N.  I.  4654-2e.) 

For  weight  table  for  sheet  steel,  see  S.  A.  M.  2023. 


Thickness  in  decimals  of  an 

Thickness  in  decimals  of  an 

inch. 

inch. 

Number 
of  wire 

Number 
of  wire 

gauge. 

Birming- 

American 

U.S. 

gauge. 

Birming- 

American 

U.S. 

ham  or 

cr  Brown 

Standard 

ham  or 

or  Brovm 

Standard 

Stubbs, 

&Sharpe. 

for  plates. 

Stubbs. 

&  Sharpe. 

for  plates. 

000000 

0. 46875 

11 

0.120 

0.09074 

0. 1?500 

00000 
0000 

.43750 
.40625 

12 
13 

.109 
.095 

.08081 
.07196 

.10937 
.09375 

""■6."454* 

'6.' 46666' 

000 

.425 

.40964 

.37500 

14 

.083 

.06408 

.07812 

00 

..380 

.36480 

.34375 

15 

.072 

.05707 

.07031 

0 

.340 

.32486 

.31250 

16 

.065 

.05a82 

.06250 

1 

.300 

.28930 

.28125 

17 

.058 

.04526 

.ose?,"* 

2 

.284 

.25763 

.26562 

18 

.049 

.04030 

.a'looo 

3 

.259 

..22942 

.25000 

19 

.042 

.03589 

.04375 

4 

.238 

.20431 

.23437 

20 

.035 

.03196 

.08750 

5 

.220 

.18194 

.  21875 

21 

.032 

.02846 

.03437 

6 

.203 

.16202 

.20312 

22 

.028 

.02535 

.03125 

7 

.180 

.14428 

.18750 

23 

.025 

.021W7 

.02812 

8 

.165 

.12849 

.17187 

24 

.022 

.02010 

.02500 

9 

.148 

. 11443 

.15625 

25 

.020 

.01790 

.02187 

10 

,.   ._ 

.134 

.10189 

.14062 

26 

.018 

.01594 

.01875 

Masking. — In  order  that  a  uniform  system  may  be  followed  by  supply  oflScers 
in  marking  the  ends  of  bar  metal  for  convenience  in  identifying  the  various 
9/18/17. 


100 


CHAP.  IV. — SUPPLY GENERAL  SUPPLY   SYSTEM. 


SEC.  18. — GENEEAL  STOBES. 


100a 


kinds  when  carried  In  stock  asliore  and  afloat,  the  following  colors  will  be  used : 

(S.  A.  M.  987.) 

Pink:  Brass. 

Dark  blue:  Bronze: 

Yellow :  Shafting,  cold-rolled  and  special  screw  steeU 

Brown :  Mild,  medium,  and  machinery  steel. 

Green:  Tool  steel. 

Red:  Rivet  steel. 

White:  Iron. 

White,  with  red  stripe :  Nickel  steel. 

White,  with  blue  stripe :  Monel  metal. 
Musical  instruments  and  supplies.-'' In  making  requisition  for  mufical  In- 
strument  suDDlies   care  shall  be  exercisecl  in  describing  parts  required,  giv  ng 
namS  of  instr^^^^  manufacturer  in  order  that  delay  in  miing  rejuisi- 

Sons   bv  having  to  communicate  for  additional  information,  may  be  avoided. 
R^uisitlons  for  reeds  in  particular  shall  state  tiie  brand  required."     (N.  1. 

^^When  musical  instruments  are  received  care  shall  be  taken  to  see  that  they 
are  accompanied  by  the  cases  and  extra  parts."     (N.  I.  4M9.) 

"  Surveys  on  instruments  shall  contain  tiie  following  information :  Number 

and  make  of  instrument ;  when  received ;  and  whether  the  surveyed  instru- 

ment  has  been  previously  repaired."     (N.  I.  4590.)  ^  ^^  „ii 

All  supplv  officers  in  charge  of  "band  instrumente  shall  keep  a  record  of  all 

such  instruments,  giving  descripticti  of  articles,  its  number,  and  the  name  of  the 

maker     S^SoFmati^^^  shall  appear  on  all  transfers,  invoices,  surveys,  re- 

ports,  and  requisitions  for  repair."     (S.  A.  M.  33^.)  ,     *    ^     t«  «,oV 

Tow  pitch  has  been  adopted  for  all  Navy  bands  and  orchestras.    In  m^- 

ing  requisitions  for  instruments,  the  number  a^d  description  of  the  high- 

1  Stch3  instrument  to  be  replaced  will  be  given.    Upon  receipt  of  the  low- 

^  pUchS  ^ItaSSents,  those  of  high  pitch  will  be  immediately  turned  into 

^*Oi7  /?6l— (Dettn^*  instructions  as  to  inspection  and  precautions  to  be 
obSrV^  in  hand nng  and  stowage,  see  N.  L  3341  et  seq. ;  Not  chargeable  to 
monS  allotments  on  expenditure,  see  par.  302;  /^^^^^^^^f^y /^P^^f,^^^^^^^ 
f7oaZ  above-  Disposition  of  containers,  see  Containers,  above.)  Fuel  oil  is 
S^urabirby  orde^  under  annual  contract  in  certain  ports,  in  accordance  with 
cSons  and  specifications  published  to  the  service  by  the  Bureau  of  Su^ 

^"^FS^foliThairnot  be  received  from  any  commercial  supplier  who  is  not  a 
narty  to  the  annual  contract  for  supplying  fuel  oil  for  use  afloat  except  in 
S  where  no  contracts  are  in  effect,  or  in  cases  where  the  regular  contractor 
i^^able  to  make  satisfactory  delivery.  Should  such  action  become  necessaij. 
the  procldure  followed  shall  be  the  same  as  given  in  Art.  I  3348,  except  that 
ihe  oil^n  not  be  taken  on  board  until  a  complete  analysis  has  been  made  by 
«v,^if«S  Tn  this  case  the  letter  of  transmittal  shall  also  include  the  chemist's 
«n«i v?if  a  stetemeS Vthe  re^^^^  for  such  loading,  and  a  description  of  the 
S?^'f  ilcimiS  aTt^^^  place  of  delivery.  A  copy  of  this  letter  shall  be  attached 
?o^he  quart^irf^^^^^  oil  report  rendered  to  the  Bureau  of  Supplies  and  Ac- 

*^lS*  rLelthig^'f^other  than  coal,  the  procedure  laid  down  concerning  the 
mersur^Srof  cial  deliveries  and  requiring  the  supply  officer  to  enter  into 
S^fttenTcTeement  with  the  contractors  concerning  the  methocl  of  measurement 
Sf«!iZ  follow^  as  closely  as  circumstances  will  permit,  subject  to  provisions 
ScL'^tef^ofNaval  Instructions.     (N.  L  4430.)     (See  par.  495,  (^al  ) 

"Fuel  oil  shall  not  be  received  from  any  commercial  supplier  who  is  not  a 
party  to  the  annual  contract  for  supplying  fuel  oil  for  use  afloat  except  in  a 
case  of  urgency."     (N.  L  3350.) 

9/13/17. 


Oily  lubricating. — (Not  chargeable  to  money  allotments  on  expenditure,  see 
par.  302:  Stowage,  see  Inflammables,  above;  Dispositions  of  containers,  see 
Containers,  above.)  Lubricating  oil  is  procurable  by  order  under  annual  con- 
tract in  certain  ports  in  accordance  with  conditions  and  specifications  published 
to  the  service  by  S.  &  A.  Two  days'  notice  is  required ;  in  certain  foreign  ports 
longer  notice  must  be  given.     (See  Annual  schedule.) 

9/13/17. 


SEC.  18. — GENERAL  STORES. 


101 


Lubricating  oils  shall  be  ordered  in  barrels  or  in  bulk  In  every  case  in  which 
oils  in  cans  and  cases  are  not  absolutely  necessary.  The  necessity  for  oils  in 
cans  and  cases  shall  be  stated  on  the  requisition  or  order  in  every  case  in  which 
oils  are  so  ordered.     (S.  A.  M.  2030.) 

The  attention  of  the  consumers  shall  be  invited  to  the  fact  that  the  Bureau 
of  Steam  Engineering  requires  reports  as  to  the  suitability  of  motor -Civlinder 
oils  purchased.     (S.  A.  M.  1908.) 

Oil,  mineral  {kerosene). — (Detailed  instructions  as  to  inspections,  see  ^.  I. 
8396;'  Disposition  of  containers,  see  Containers,  above.)  "Kerosene  shall  iipt 
be  stowed  below  the  water  line,  but  shall  be  either  stored  on  the  weather  deck 
or  kept  in  suitably  constructed  metal  tanks  not  below  the  gim  deck,  and  prefer- 
ably  near  the  extremities  of  the  ship.  Such  tanks  shall  be  fitted  with  pipes 
ventilating  to  the  atmosphere,  with  filling  pipes  from  the  weather  deck,  and 
with  liberal-sized  overboard  drain  pipes,  the  valves  of  which  can  be  operated  at 
a  safe  distance  from  the  tanks  in  case  of  fire.  This  provision  shall  not  pre>'ent 
the  keeping  of  small  quantities  of  kerosene  oil,  not  exceeding  one  gallon  in  any 
one  place,  in  other  locations  below  decks  where  it  is  used  for  proper  purposes." 

(N.  I.  3397-2.)  ^         ^  .     ^ 

"  Extreme  care  in  handling  kerosene,  especially  in  filling  tanks  and  in  draw- 
ing oil  from  them,  is  enjoined  upon  all  persons  in  the  naval  service."     (N.  L 

3397—3. ) 

Paint  and  shellac— "AW  paints  and  shellac,  and  paint  for  tinting  purposes, 
issued  for  use  on  shipboard  under  the  cognizance  of  the  Bureau  of  Construction 
and  Repair,  shall  be  mixed  ready  for  use  and  put  up  in  closed  containers.  All 
such  paints,  and  painting  and  cementing  generally  shall  conform  to  the  require- 
ments of  General  Instructions  for  Painting  and  Cementmg  Vessels,  General 
Specifications,  Appendix  6,  approved  by  the  Navy  Department,  and  obtainable 
from  the  Bureau  of  Construction  and  Repair."     (N.  I.  4583-1.) 

Raw  paint  material  may  be  issued  to  ships  on  "  in  excess "  requisitions  in 
sinall  quantities  for  special  purposes,  which  purposes  shall  be  stated  on  the 
requisition.  Small  quantities  of  alcohol  may  be  issued  for  thinning  shellac  if 
necessary."     (N.  L  4583-2.) 

(For  paint  drums  to  be  turned  in,  see  "  Drums— Empty  paint— Return  of.  ) 

Pine,  white.—"  Requisitions  shall  not  be  submitted  for  white  pine  except  in 
cases  where  that  material  and  no  other  will  answer  the  purpose  intended. 
When  a  cheaper  material  will  answer  the  purpose,  western  or  Mexican  pine,  Ore- 
gon pine,  yellow  pine,  spruce,  or  equivalent  material,  depending  on  the  locality, 
shall  be  called  for."     (N.  I.  4582-2.) 

Presentation  sets. — "  Silver  services  and  other  articles  of  value  presented  to 
vessels  shall  be  carefully  inventoried  and  the  actual  or  appraised  value  taken  up 
on  the  Supplies  and  Accounts  equipage  books  as  a  separate  item.  In  the  case  of 
a  new  vessel  they  shall  be  taken  up  on  the  first  quarterly  balance  sheet  renderetl 
after  the  presentation.  The  receipt  shall  be  substantiated  by  an  appraisal  sur- 
vey and  memorandum  invoice  showing  the  items,  the  name  of  donor  or  donors, 
and  the  date  and  circumstances  of  the  presentation.  Thereafter  such  articles 
shall  be  accounted  for  in  all  respects  like  other  equipage  except  that  losses  by 
survey  are  not  chargeable  to  any  appropriation.  If  turned  into  store  they  shall 
be  invoiced  like  other  equipage,  taken  up  in  the  survey  account  as  a  separate 
item  and  transferred  to  the  used  material  account  at  invoice  value.  When  reis- 
sued they  shall  be  invoiced  under  Title  B  without  charge  to  an  appropriation. 
All  invoices  for  this  class  of  material  shall  be  itemized."     (N.  I.  4404-1.) 

"  The  Secretary  of  the  Navy  is  authorized  to  accept  and  care  for  such  gifts  in 
the  form  of  silver,  colors,  books,  or  other  articles  of  equipment  or  furniture  as, 
in  accordance  with  custom,  may  be  presented  to  vessels  of  the  Navy  by  States, 
municipalities,  or  otherwise.  The  necessary  expense  incident  to  the  care  and 
preservation  of  gifts  of  this  character  which  have  been  or  may  hereafter  be 
accepted  shall  be  defrayed  from  the  appropriation  *  Maintenance,  supplies  and 
accounts.'"     (N.  L  4404-2.) 

5/24/17. 


102 


CHAP.  IV. — SUPPLY — GENERAL  SUPPLY  SYSTEM. 


"All  presentation  silver  services  shall  be  repolished  and  put  in  repair  before 

^^RubhJ-^  rl^bb^' products  are  liable  to  deteriorate  if  not  used  within  six 
or  twel^  months  tw  large  a  stock  should  not  be  carried.  Stock  should  be  kept 
?n  a  ^1  Xypla^the  darker  the  better.  Rubber  should  not  be  stored  near 
or  inZtacJwUh^il,  gasoline,  benzine,  etc..  as  these  agents  dissolve  rubber  into 

cement.     (S.  A.  M.  1930.) 
Shellac,  see  Paint,  above. 

iLTon'/rrsho^ld'he'r^^^^  "Naval  supply  account; 'according 

to  the  Snatkms  and  deifications  set  forth  in  the  Catalogue  of  Stationery 
issued  by  the  Navy  Department,  procurable  upon  application  to  the  Bureau  of 
sSies  and  Accounts.  The  allotment  of  each  ship's  department  is  chargeable 
wUh  the  Stationery  Issued  to  that  department;  stationery  issued  for  the  use  of 
rfianiains  commanding  officers,  and  navigating  officers  is  chargeable  to  the  allot, 
m^nt  uSLr^Maintenance,  S.  &  A."  Pencils,  paper,  etc  can  not  be  supplied 
St^  personnel  for  use  in  their  studies  at  Government  expense.  (S.  A.  M. 
0977  ) 

Tnihitr) Stowage  of  see  Inflammables,  al)ove.  ^  .     , 

?oSoe«   etY^^  gyro  gears,  and  torpedo  tubes  shall  not  be  In- 

ch^Jd  in  r^uisitions,  butshall  be  made  the  subject  of  a  request  by  letter  to  the 
Chfef  of  Jh?  Cr^u  of  Ordnance,  which  letter  shall  state  the  reason  for  the 
rJ«nLt  and  5ve  the  register  number  of  the  torpedo,  gyro,  or  tube  which  is 
rS^  to  be  replaced  The  above  articles  are  subject  to  survey  in  accordance 
^X  provisTons  oTchapter  I  40."     (N.  I.  4471^.)     (Expenditures  of  torpe- 

'''7urp^U^^i^vJ'^eT^  Inflammables,  above;  Disposition  of  containers, 

'^T^X!'aTcomputing  machines  (annual  report,  ^  P/^'  324)^"  The 
«r.t  makine  aDpropriations  for  the  naval  service  for  the  fiscal  year  1913, 
lonrr^  Au^T22,  1912,  provides:  'That  hereafter  worn-out  typewriting  and 
coKIng  Sines  for  the  Naval  Establishment  may  be  exchanged  as  a  part  of 
SrDurchase  price  of  new  ones.'  The  following  instructions  wil  govern  In  all 
SLs  of  pufch^ase  or  exchange  of  typewriting  or  comput  ng  machines  under  the 
nrovisions  of  the  act  above  referred  to."     (N.  I.  4571-1.) 

"^  "I\l  r^^^^^^  for  the  purchase  or  exchange  of  or  repairs  to  all  typewriters 

and  comTting  machines  for  use  on  vessels  of  the  Navy  shall  be  submitted  to 
Ae  Bureau  of  Supplies  and  Accounts  for  approval.  The  commander  m  chief 
St^  Asiatic  Station  is  authorized  to  act  for  the  Chief  of  the  Bureau  of  Sup- 
Sues  a^d  AcS)unts  m  or  disapproving  requisitions  submitted  by  ships 

on  that  station,  but  in  no  instance  will  the  allowance  for  the  various  depart- 
mpnt^  of  the  different  ships  be  exceeded  without  prior  authority  from  the 
Su^Su  of  slppU^an/  and  no  purchases  of  typewriters  shall  b^ 

^«^o  nn  thP  Asiatic  station,  except  in  extreme  emergency,  in  which  case  full 
^?^rt  SiaU  bt  m  "d^^  of  Supplies  and  Accounts.    Ship's  requ Is  ; 

«^s  from  vessels  on  the  Asiatic  Station  shall  be  filled  from  stock  at  Cavite." 

^^♦Tv^w^ri?ers  and  computing  machines  for  use  on  vessels  of  the  Navy  shall 
not  Kchas^' exchanged,  ripalred  or  Issued  from  store  until  the  requisition 
th*.ppfor  has  been  approved  as  provided  herein."     (N.  I.  4571-3.) 

When  t?^^U^  computing  machines  afloat  are  exchanged  there  is  no 

ch^ngrmidl^  the  title  or  invoice  price  under  which  carried.  The  cost  of 
eSng™1s  merely  charged  to  Title  C,  and  the  number  of  the  new  machine  is 
^Mibstituted  for  the  old  one  on  the  ledger.     (N.  I.  4571-16.) 

"  Exclil^ge  of  or  repairs  to  typewriters  and  computing  machines  (ashore  and 
afloat)  will  in  all  cases  be  covered  by  surveys.       (N.  I.  4571-3a.) 

"When  surveys  on  typewriters  afloat  have  been  called  no  requisitions  should 
be  s^bmUted  Stll  afl^the  approval  of  survey  by  S.  and  A.,  except  where 

5/24/17. 


SEC.  18. — GENERAL  STORES. 


103 


there  is  insufficient  time  to  await  formal  action  by  the  bureau  on  the  survey. 
In  the  latter  event  the  requisition  should  accompany  the  survey.  All  surveys 
for  typewriters  afloat  should  be  forwarded  to  S.  and  A.  for  its  approval.*'  <S. 
A.  M.,  3074.) 

"Typewriters  and  computing  machines  will  in  all  cases  be  carried  00  the 
books  at  the  original  purchase  price. 

"  When  a  typewriter  or  computing  machine  which  is  carried  on  the  books  of  a 
vessel  is  exchanged  for  one  at  the  same  price  the  amount  paid  in  exchange  will 
be  charged  to  Title  C,  and  no  entry  will  be  made  on  the  balance  sheet  and 
the  only  entry  made  on  the  ship's  books  will  be  the  change  in  make,  model, 
description,  or  number  of  the  machine  as  may  be  necessary. 

"  When  the  purchase  price  of  a  new  machine  obtained  in  connection  with  the 
exchange  of  an  old  one  is  different  from  the  original  purchase  price  of  the  old, 
the  amount  paid  In  exchange  will  be  charged  as  indicated  above,  and  the  dif- 
ference in  purchase  price  of  the  two  machines  will  be  taken  up  or  expended 
from  the  balance  sheet  as  may  be  necessary. 

"  For  instance,  if  the  original  cost  of  an  old  machine  is  $67.50  and  the  cost 
price  of  a  new  machine  obtained  by  exchange  is  only  $62.50,  it  will  be  necessarj- 
for  the  difference  in  value  ($5)  to  be  expended  from  the  books  and  the  trans- 
action shown  on  the  balance  sheet."    (S.  A.  M.,  3697.) 

"  Typewriters  for  all  departments  of  a  ship  will  be  considered  as  equipage 
under  the  cognizance  of  the  Bureau  of  Supplies  and  Accounts."    (N.  I.  4571-4.) 

Contracts  are' entered  into  by  the  General  Supply  Ck)mmlttee,  of  Washington, 
D.  C,  for    *    *    *    typewriters. 

Upon  receipt  of  requisite  authority  (i.  e.,  approved  ship's  requisition)  the 
supply  officer  of  the  vessel  will  place  order  direct  with  the  Washington  ageno* 
of  the  typewriter  company. 

The  certificate  on  the  face  of  the  public  bill,  indicating  method  of  purchase, 
will  be  filled  in  so  as  to  show  that  the  articles  were  secured  in  accordance  with 
sections  "  1 "  and  "A,"  and  on  the  reverse  side  of  the  public  bill,  after  the  words 
"  under  formal  contract,"  there  will  be  inserted  "  G.  S.  O.  Contract"    (S.  A.  M.. 

4013.) 

Requisitions  for  repairs  or  replacement  should  not  be  submitted  if  the  ma- 
chine has  been  in  use  less  than  two  years,  as  the  contractors  are  required  to 
keep  all  machines  in  repair  for  that  length  of  time.  This  does  not  include  the 
renewal  of  cylinder  or  platen  nor  repairs  necessitated  by  other  than  ordinarj- 
wear  and  tear.  No  repairs  can  in  any  case  exceed  $15.  Where  the  cost  of 
repairs  to  a  machine  amounts  to  $9  or  over,  the  Underwood  Typewriter  Oo. 
guarantees  the  machine  for  a  period  of  one  year.  Where  the  cost  of  repairs 
Is  below  $9,  the  machine  is  further  guaranteed  for  a  period  of  six  months. 
Many  instances  have  been  observed  where  repairs  to  typewriters  are  postponed 
until  after  expiration  of  the  guarantee  period.  In  some  cases  the  necessity 
for  repairs  has  no  doubt  been  apparent  prior  to  such  expiration.  Particular 
care  should  be  exercised  to  take  advantage  of  the  agreement  whenever  prac- 
ticable. 

"  Ship's  requisitions  for  typewriters  shall  be  prepared  in  the  same  manner  as 
requisitions  for  other  items  of  ship's  equipment.  Other  Items  shall  not  be  in- 
cluded In  requisitions  for  typewriters.    Requisitions  for  typewriters  shall  show : 

"(o)  Whether  the  machine  required  Is  'In  excess'  or  'not  In  excess*  of  al- 
lowance. 

"(&)  If  'In  excess'  of  allowance,  the  necessity  for  the  increased  allowance. 

"(c)  Number  of  machines  on  hand  in  the  department  of  the  ship  submit- 
ting the  requisition. 

"(d)  If  to  replace  an  old  machine,  the  make,  model,  and  serial  number  of  the 
old  machine,  the  length  of  time  it  has  been  in  use,  and  a  reference  to  the  sur- 
vey recommending  disposition  of  It  A  copy  of  the  survey  shall  be  forwarded 
with  the  requisition."     (N.  I.  4571-5.) 

5/24/17. 


104 


CHAP.  TV. — SUPPLY GENERAL  SUPPLY   SYSTEM. 


«^*>^  «Pica»  tvDe  (12-point,  10  to  the  inch)  shall  be  used  in  all  typewriters 
pnrihLrf^r  thTnaVal^rvice  ashore  -^,^o%^^  ^^^  ^^sS^  on^'tie 

"^^^^mimols^^orf^^^^  to  typewriters  in  use  on  vessels  of  the  Navy  shall 
notSdfother  items  and  shall  be  prepared  in  the  same  manner  as  requisi- 
^onfforrlDaiTf  to  other  articles  of  ship's  equipment.  They  shall  show  on  the 
ioTfwI^f  ?hP  make  model  serial  number  of  the  machine,  style  of  type,  and 
Sfle^Tof  tfme  U  haTb^^  statement  as  to  whether  ^or  not  previous 

rpLirs  ha^^  been  made,  with  the  date  and  cost  thereof."     (N.  I.  4571-7.) 
ToMPUTiNG  M^^^^  Ship's  requisitions  for  computing  machines  or  the 

excZTether^f  shall  be  submitted  to  the  Bureau  of  Supplies  and  Accounts^ 
These  miuisitions  shall  show  the  number  of  machines  on  board,  with  the  make 
^nfm^l^l  thereof  the  date  of  receipt  .and  the  offices  in  which  used.  If  to  i;e- 
Xce^  old  m^^^^^^^^  shall  be  made  to  the  survey  recommending^^^^^ 

position,  and  a  copy  of  the  survey  shall  accompany  the  requisition.       (N.  L 

^^"^Sh?D's  reauisitions  for  the  exchange  of  computing  machines  shall  be  accoin- 
n«ni^  bv  aTest^ate  from  one  or  more  computing  machine  companies  as  to 
?he  ^ouy?haf^llL  a^  for  the  old  machine.    All  bids  on  ship s  requi- 

slSonrinvoMng  exchange,  shall  be  subnjitted  to  the  Bureau  of  Supplies  and 

^'^R^'uis^SoL'forrepairs  l^'c^mputing  machines  for  use  on  vessels  of  the 
N«JvTan  not  include  other  items  and  shall  be  prepared  in  the  same  manner 
^s^uis  ions  Sroiher  items  of  ship's  equipment.  They  shall  show  on  the 
?lceTer«)f  the  make,  model,  and  serial  number  of  the  machine,  the  length  of 
tfmt  it  h^  h^n  in  u^  and  whether  or  not  previous  repairs  have  been  made 
wkS  L  dat^nd "ostlher^f .  Unless  impracticable,  they  shall  be  accompanied 
by  estimate  from  the  nearest  agent  as  to  cost  of  repairs '  (N  I.  4571-12.) 
^^r^sh  and  liquid  dners.-Stowage  of,  see  Inflammables,  above. 

Wn^tp Stowage  of,  see  Inflammables,  above. 

Watlr,  /reX-  (Not  chargeable  to  money  allotments  on  expenditure,  see  par. 

302  ) 

1  U.  S.  liquid  gallon  =231  cubic  inches. 

1  U   S.  liquid  gallon  =     8.335  pounds. 

269  U   S.  liquid  gallons         =    1  ton  of  2,240  pounds. 
1  British  imperial  gallon  =277  cubic  inches. 
1  British  imperial  gallon   =  10  pounds. 
224  British  imperial  gallons=    1  ton  of  2,240  pounds. 
Note  —At  navy  yards  water  is  supplied  from  water  mains  alongside  dock  or  by 
wit^barg^  if  anchored  out  in  stream,  upon  request  made  on  commandant  of 
r  ^hf^w«tPr  will  be  invoiced  by  the  supply  officer  of  tiie  yard  to  the  sup- 
^f'^Affi^r  orthe  sWd  who  will  take  up  tiie  water  in  Titie  X  Naval  Supply 
ply  officer  of  tiie  Ship  wnow^^^  y  appropriation  Fuel  and  Trans- 

i'rrt^'n     irCth  m^^^^^  (Staten  Island)  water  is  usually 

^^owo'frnm  Vcontractor  who  is  paid  on  public  bill.    A  copy  of  contract  for 
watef  1^  as"^  HgS^^^^^^  be  obtained  upon  application  to  tiie  supply 

officer  of  the  New  York  Navy  Yard. 

Wire  reel*.— Disposition  of.  see  Containers,  above. 

5/24/17. 


Section  19.— GENEKAI  SUPPLY  ACCOUNTS  AND  RETUKNS. 

Note. — See  also  paragraph  951  et  seq. 

311.  Equipage — General  instructions. — (Appropriations,  see  par.  933;  Title 
B,  see  par.  938.)  "Articles  of  equipage,  Title  B,  shall  be  requisitioned  for  by  the 
supply  officer  under  the  appropriate  annual  appropriations,  and  when  received 
shall  be  taken  up  and  accounted  for  by  him  under  Title  B,  in  stock  ledgers, 
separately  for  each  of  the  ship's  departments.  Separate  returns  shall  be  rendered 
for  each  of  these  departments."    (N.  I.  4423-13.) 

All  receipts  and  expenditures  will  be  covered  by  vouchers  from  which  entries 
will  be  made  in  the  ledgers.  Equipage  purchased  will  be  paid  for  under  the 
annual  appropriations  concerned  and  will  be  taken  up  from  memorandum  copies 
of  public  bills  in  the  same  quarter  as  purchased.  Receipts  from  navy  yards  will 
be  covered  by  store  invoices  and  summaries  of  store  invoices ;  losses  by  survey 
will  be  covered  by  survey  reports  and  by  invoices.  All  other  receipts  and 
expenditures  will  be  covered  by  invoices. 

Equipage  inadvertently  invoiced  to  the  vessel  under  Titie  X  will  be  taken  up  in 
Titie  X  and  then  invoiced  to  the  proper  Title  B  account.  Supplies  inadvertently 
invoiced  to  the  vessel  under  Title  B  will  be  taken  up  in  Title  B  and  then  invoiced 
to  Title  X. 

312.  Equipage — Stock  ledgers  and  vouchers. — The  supply  officer  shall  main- 
tain "  stock  ledgers  for  equipage  (Title  B)  separate  for  each  of  the  ship's  depart- 
ments of  Navigation,  Ordnance,  Ck)nstruction  and  Repair,  Steam  Engineering, 
and  Supplies  and  Accounts,  five  in  all."     (N.  I.  4853-3.) 

A  ledger  abstract  should  be  maintained  for  each  of  the  stock  ledgers,  as  a  reci>rd. 
by  total  values  of  vouchers,  of  all  debit  and  credit  transactions,  the  smallest  unit 
of  entry  to  be  the  aggregate  value  sho\vn  on  any  summary  or  vouclier  in»t 
summarized. 

Stock  ledgers  and  abstracts  thereof  will  be  balanced  quarterly. 

(ft)  Receipts. — Each  receip.t  voucher  should  be  given  a  serial  number,  and  all 
copies  of  the  voucher  and  its  subvouchers  should  be  indorsed  with  this  number. 
In  the  case  of  receipts  from  navy  yards,  the  subvouchers  (Store  Invoices,  Form 
127)  should  be  assembled  under  and  attached  to  the  voucher  covering  them 
(Summary  of  Store  Invoices,  Form  176).  Entries  in  the  stock  ledger  should 
comprise  the  date,  serial  number,  invoice  number  (or  number  of  public  bill 
afloat  or  abstract  of  bureau  voucher),  source,  quantity,  unit  price,  and  total  value. 

The  original  of  each  receipt  voucher  will  be  filed  for  forwarding  with  the 
quarterly  returns ;  a  copy  (to  which,  in  the  case  of  a  summary,  shall  be  attached 
all  store  invoices  pertaining  to  it)  will  be  retained  in  the  permanent  records  of 
the  office  for  the  department  and  quarter  concerned. 

(&)  Expenditures. — ^Each  expenditure  voucher  will  be  prepared  on  invoices 
(Form  71)  and  a  serial  number  should  be  indorsed  on  all  copies.  An  original 
and  four  copies  shall  be  prepared  for  expenditures  by  transfer ;  an  original  and 
one  copy  for  expenditures  by  survey. 

The  unit  price  of  an  item  will  be  the  average  price  on  the  stock  card,  obtained 
by  dividing  the  net  balance  of  value  by  the  net  quantity  on  charge. 

'  Expenditure  entries  will  be  made  in  the  stock  ledger,  consisting  of  the  date, 
serial  number,  destination  or  survey  number,  quantity,  unit  price,  and  total 

value. 

When  articles  are  transferred  to  other  departments,  invoices  will  be  inscribed 
"  Credit    (appropriation   from   which   transferred) ;   Debit    (appropriation   to 

5/24/17.  105 


106 


CHAP.  IV. — SUPPLY — GENEBAL  SUPPLY  SYSTEM. 


which  transferred)."  When  articles  are  transferred  to  Title  X,  the  debit  nota- 
tiorwllT^Ts  foiiows:  "Debit  General  Account  of  Adva^ee^^ag^  Supply 
Account "    All  such  transfers  wiU  be  reported  quarterly  on  Form  222,  as  pro 

"%e  ^r  of'an  S'p^nditure  invoices  will  be  retained  in  the  Penna-ny- 
nrrt,  nfthP  office  for  the  department  and  quarter  concerned.  In  the  case  or  ex- 
^nmtl^bf  transfer  the  'original  voucher  and  three  a>pies  will  be  ^or^S'SS 
tn  fhPir  destination  for  receipt  and  return  of  two  copies,  one  of  whlcn  wiu  oe 
iorwSd^^itS  the  quarterly^eturns.  In  the  case  of  expenditures  by  survey, 
the  oriffinal  voucher  will  be  forwarded  with  the  quarterly  returns. 

lis  »eqi5Stion  file.-Requisitions  will  be  given  serial  numbers  (in  on^ 
series 'orS"  each  bureau),  and  a  file  copy  of  each  requisition  should  be 
^^^n  a  fo?5er,  ?or  use  in  filing  correspondence  pertaining  to  the  requisition 
knd  all  data  concerning  action  thereon  and  completion  thereof 

314.  Record  of  surveys.— A  record  of  surveys  will  be  maintained,  in  which 
will  be  ent^ed  the  date,  number,  department,  missing  or  unfit,  n^«»ber  of  iten^ 
br^f  dSuon  of  items,  date  of  approval,  disposition  recommended    date 
t^raedtof or  store  or  repair,  number  of  requisition  to  replace,  date  of  return 

"^^afr's^pSue^General  instructions.- (Description  of  naval  fuPPly^ac 
co^l'^^^^^Title  X,  see  par.  944.)  Two  accounts  are  maintained  by  a 
suDDlv^cer  afloat  for  general  supplies,  viz,  ordnance  account  (S.  O.)  for 
cl^^  12  3  and  4  (other  than  ammunition  and  ammunition  containers  which 
ar^^ried  by  tiie  gunnery  officer  under  ordnance  account  (G  O.)  ;  and  naval 
supp^acTount  for  111  other  general  supplies  (i.  e..  all  other  stores  classified  as 
TiSeC,  other  than  provisions,  clothing,  ship's  store  supplies,  Marine  Corps,  an.l 
medical  supplies).    Stores  carried  in  these  two  accounts  are  under  Title  X. 

All  re^ipt^^^^^^^  expenditures  will  be  covered  by  vouchers  from  which  entries 
win  bl  made  in  the  ledgers.  Purchases  will  be  covered  by  memorandum  copies 
S  publirbills ;  receipts  from  navy  yards  will  be  covered  by  store  invoices  and 

'^"XmlterlaT^VT^^^^^  by  the  supply  officer  of  the  ship  under  general 
account  of  advan^s  shall  be  taken  up  on  his  books  under  the  naval  supply 
a^unt  and  no  material  to  be  taken  up  in  the  naval  supply  account  shall 
STWchas^  under  any  of  the  annual  appropriations,  but  shall  be  pur- 
Sai^  under  general  account  of  advances.  Thus,  all  purchases  of  con- 
^Se  suDDliei  (Title  X)  to  be  taken  into  the  naval  supply  account  shall  be 
S  indS^ge^^^^^^  of  advances,  while  all  purchases  of  equipage  (Tit  e 

S)  shall  be  made  under  the  proper  annual  appropriation  and  taken  up  in  the 
stock  account  of  the  ship's  department  concerned.      (N.  I.  48o5-l.) 

"All  Sic  bills  taken  up  in  the  naval  supply  account  shall  be  paid  during 
the  quarter  in  which  they  are  taken  up,  whenever  it  is  practicable  to  do  so. 

^^'AU  ^S^riils  received  from  navy  yards  and  stations  under  Title  X,  naval 
supplv  account,  shall  be  taken  up  by  the  supply  officer  of  the  ship  m  the  naval 
suDp  V  am)unt.  This  rule  to  apply  even  though  articles  excepted  from  the 
Sation  of  the  naval  supply  account  aboard  ship  may  be  invoiced  inadvertently 
?rthe  ship  under  Title  X,  naval  supply  account.  In  the  latter  case  the  articles 
^hnl  be  taken  up  on  the  books  of  the  supply  officer  under  naval  supply  account 
and  invoiced  immediately  to  the  books  of  the  proper  department,  the  transaction 
Sefng™ted  on  S.  &  A.  Form  69  [Art.  I  4854  (2)  I  Such  transactions  do  not 
affect  the  ship's  department  allotments."     (N.  I.  48o5-3.) 

aneci  lue  p^  ledger  for  supplies  (Title  C)  carried  under  the  general  account 
of  advances— naval  supply  account  Title  X  and  under  the  ordnance  account 
rS  O  )  Title  X  On  tenders  and  supply  ships  these  accounts  include  both  sup- 
plies and  equipage  in  store  for  general  issue."     (N.  I.  4853-2.) 

6/24/17. 


SEC.   19. GENERAL  SUPPLY  ACCOUNTS  AND  RETURNS.         107 

Items  will  be  entered  by  classes  (par.  153).  To  ensure  the  proi)er  entry  and 
arrangement  of  items  in  stock  ledgers,  the  physical  characteristics  of  the  stock 
must  be  carefully  scrutinized.  Items  which  are  identical  or  which,  having  the 
same  nomenclature,  closely  resemble  each  other  In  their  specifications,  cost,  etc., 
will  be  entered  on  the  same  sheet.  In  case  of  wide  discrepancies  in  costs,  invoice 
prices  should  be  made  the  subject  of  inquiry.  ^     ,^ 

The  stock  ledger  will  be  balanced  quarterly.  The  balances  by  classes  should 
agree  with  the  class  ledger  (par.  317).  ^  ^     .. 

(0)  Receipts.— Each  receipt  voucher  will  be  given  a  serial  number,  and  all 
copies  of  the  voucher  and  its  subvouchers  will  be  endorsed  with  this  number. 
In  the  case  of  receipts  from  navy  yards  the  subvouchers  (Store  Invoices,  Form 
127)  should  be  assembled  under  and  attached  to  the  voucher  covering  them 
(Summary  of  Store  Invoices,  Form  176).  Entries  in  the  stock  ledger  will  com- 
prise the  date,  serial  number,  invoice  number  (or  number  of  public  bill  afloat 
or  abstract  of  bureau  voucher),  source,  quantity,  unit  price,  and  total  value. 
Vouchers  will  also  be  posted  in  the  class  ledger.  The  original  of  each  receipt 
voucher  will  be  forwarded  with  the  quarterly  returns;  a  copy  (to  which, 
in  the  case  of  a  summary,  shall  be  attached  all  store  invoices  pertaining  to  it> 
will  be  retained  in  the  permanent  records  of  the  office  for  the  quarter  con- 

cerned 

(&)  Expenditures.— All  expenditures  will  be  made  by  invoice  (Form  71)  or  by 
stub  (Form  S.  &  A.  129A),  and  items  will  be  entered  thereon  in  classes  with 
class  totals  by  value.  Expenditures  will  be  made  at  the  average  price  of  each 
item,  obtained  by  dividing  the  net  balance  of  value  on  the  stock  sheet  by  the  net 
quantity  on  charge. 

(1)  By  invoice.— Transfers  of  supplies  and  expenditures  on  missing  surveys 
will  be  prepared  on  invoices  (Form  71)  and  a  serial  number  will  be  indorsed 
on  all  copies.  An  original  and  four  copies  shall  be  prepared  for  transfers ;  an 
original  and  one  copy  for  expenditures  by  survey.  Transfers  of  Title  X  sup- 
plies to  other  supply  officers  ashore  and  afloat  will  be  made  under  "Naval 
supply  account"  (Title  X),  and  such  designation  shall  appear  on  the  invoices. 
Issues  to  a  vessel  whose  accounts  are  handled  by  a  parent  ship  oi>erating  under 
the  general  supply  system  will  be  made  by  invoice  under  Title  X  to  the  supply 
officer  of  the  parent  ship.  Issues  to  ships  not  operating  under  the  general 
supply  system,  either  directly  or  through  a  parent  ship,  will  be  made  by  invoice 
to  Title  C  (ship's  department  concerned),  further  covered  by  receipts  taken 
on  S.  &  A.  Form  69,  "Quarterly  transfer  statement— N.  S.  A.  credits."  (See 
pars.  322-5.)  In  the  case  of  transfers  to  other  appropriation  accounts  or  ex- 
penditures by  missing  surveys,  vouchers  will  be  inscribed  "  Credit  general 
account  of  advances;  Debit  (appropriation  chargeable)."  Expenditure  entries 
will  be  made  in  the  stock  ledger,  consisting  of  the  date,  serial  number,  destina- 
tion or  survey  number,  quantity,  unit  price,  and  total  value.  Invoices  will  also 
be  posted  in  the  class  ledger.  A  file  copy  of  expenditure  invoices  will  be  plaee^l 
in  the  permanent  records  of  the  office  for  the  quarter  concerned.  In  the  case  of 
expenditure  by  transfer,  the  original  voucher  and  three  copies  will  be  forwarde*! 
to  their  destination  for  receipt  and  return  of  two  copies,  one  of  which  shall  be 
forwarded  with  the  quarterly  returns.  In  the  case  of  expenditure  by  survey 
the  original  voucher  will  be  forwarded  with  the  quarterly  returns. 

Weekly  invoicing  of  stores  issued  on  memorandum  receipts,  see  below. 

(2)  By  s*«6.— Issues  to  ship's  departments  for  use,  as  provided  in  paragraph 
300,  shall  be  made  on  stubs  (Form  307)  when  the  stores  are  issued,  or  weekly 
on  invoice  from  memorandum  receipts  taken  at  the  time  of  issue.  Each  stub 
shall  be  given  a  serial  number.  Expenditure  entries  in  the  stock  ledger  will  be 
made  when  the  stubs  are  prepared  and  priced,  and  will  cofisist  of  the  date,  stub 
number,  department,  quantity,  unit  price,  and  total  value.  Stubs  will  also  be 
posted  in  the  record  of  stubs  and  of  money  allotments  and  in  the  class  ledger. 
One  copy  of  each  stub  will  be  retained  by  the  head  of  the  department  concerned. 

5/24/17. 


108 


CHAP.   IV. — SUPPLY — GENERAL  SUPPLY  SYSTEM. 


The  original,  receipted  by  the  head  of  the  department,  will  be  filed  by  the  sup- 

shown  on  the  various  receipt  and  expenditure  vouchers,  ^o  entry  of  ^^\^'f 
i<  nossible  and  none  of  values  except  as  class  totals.  In  this  book  Individual 
te^shatlbTeSurely  disregarded,  the  smallest  unit  of  entry  being  the  aggre- 
^tTvalue  of  the  clai  shown  on  any  voucher.  From  this  class  >ed|erS  &  A. 
Form  No  157a.  class  balance  sheet  Is  prepared  quarterly.  (N.  I.  485iS-4.) 
m^e  c?ass  iJdger  will  be  balanced  quarterly.    The  balances,  by  classes,  should 

"^aW^'^'idS^^fi!^ -Requisitions  under  naval  supply  account  should  Ije 
gifenseS^  numbers  and  a  flte  should  be  maintained  similar  to  the  file  for  Title 

^3T9"'"Xtm\T^dtl"y  «™fnruS'reco^  (S.  &  A.  Form  3«)6)  will  be 
maintin^^Xw  tte  state  of  tte  allotments  and  as  a  record  of  stubs  issued." 

^Vd^f 'returns  from  supply  officers  of  ships  shall  be,  forwarded  to  the 
Bur^u  of  Supplies  and  Accounts  without  folding,  1.  e.,  flat."  (N.  I.  4854-11.) 
The  ponfpnts  shall  be  plainly  marked  on  the  envelope.  .  . .    ^       ^    j     _ 

ReturnTwilfbe  ren^^^^^  quarterly  and  must  be  forwarded  w/thin  twenty  days 
after  the  close  of  the  quarter.  The  commanding  officer  shall  be  informed  by 
?ettfr  wLn  riturns  have  been  forwarded.  A  copy  of  all  returns  shall  be  re- 
tafn^Tn  theTrmanent  files  of  the  office.  Returns  for  fractional  periods  upon 
detachment  are  not  required.     (See  par.  304.) 

fl-Q^^S^rl^^ylall^^^^^^  Form  No.  58),  -ering  equipage  (^^^^^^ 

R^onlv  shall  be  prepared  by  the  supply  officer  for  each  of  the  ships  dg^art- 
mL?s  and  forward^  to  the  Bureau  of  Supplies  and  Accounts  within  twenty 
Tys  after  thH^iration  of  the  quarter  for  which  rendered,  accompam^  by 
an  receipt  and  e^enditure  vouchers  pertaining  thereto,  listed  on  S  &  A  Form 
No  14T\  The  ^ificate  'Stock  ledger  has  been  balanced  with  this  balance 
sheet 'shall  appear  on  the  balance  sheet  over  the  signature  of  the  supply  officer. 

^^'On^SSi^quarterly  balance  sheet  submitted  the  date  of  the  last  inventory 

""  All'exS'ur^'oJtf^^^^^^^^     made  in  accordance  with  survey  will  be  accom- 

'^r'^^lt^aTofVX^Zl^^^^^^^  &  A.  Form  No.  147),  which  shall  accom- 
pany The  naval  supply  and  ordnance  balance  sheets,  shall  segregate  all  receipts 
from  purchases  and  show  the  names  of  the  persons  or  firms  supplying  the 
mat^ria^s  and  the  amount  of  the  bills  paid.  All  receipts  from  navy  yards  and 
Sfttions  than  also  be  segregated,  and  shall  show  the  name  of  the  yard  or  station 
from  which  the  matenllsw^^^^  as  well  as  the  amount  of  each  sum- 

man-  R^eipts  from  other  supply  officers  afloat  shan  show  the  name  of  the 
^esSi  amfthe  amount  of  each  voucher.    In  a  similar  manner  all  other  receipts 

^'^'s— ri^'^^^^  receipts  from  supply  officers  of  yards 

and  stSkm"  Rendition  of  returns  shall  not  be  delayed  awaiting  summaries; 
?n  the  even'-  that  suiSnaries  are  not  received  in  time  to  be  included  on  the 
Abstract  they  shall  be  omitted  until  the  following  quarter  Separate  mvmces 
shall  not  be  shown  as  receipts  nor  shall  dummy  summaries  be  prepared.      (N.  L 

^l^^AhstracU  of  expenditure  vouchers  (S.  &  A.  Form  No.  147),  which  shall 
flPrnmnanv  the  naval  supply  and  ordnance  balance  sheets,  shall  show  e±pendi- 
f,^  arrJnge^Tk  manL^^  simnar  to  that  in  which  receipts  are  listed,  the 

5/24^17. 


SEC.  19. — GENERAL  SUPPLY  ACCOUNTS  AND  RETURNS.         109 

abstracts  to  show  the  name  of  the  ship  to  which  expenditures  have  been  made 
and  the  name  of  the  ship's  department  and  the  amount  to  each.  This  applies 
not  only  to  Issues  to  other  vessels  but  also  to  the  issues  to  the  departments  of 
the  vessel  from  which  the  return  is  rendered."     (N.  I.  4854-9.) 

4.  Transfer  statement  other  than  N.  8.  A.  credits  (Form  222),  see  par.  322-7. 

5.  Statement  of  officers'  m^ess  outfits  {Form  No.  80)  will  be  rendered  quar- 
terly in  accordance  with  instructions  set  forth  in  paragraph  305. 

322.   Quarterly  returns,  Title  X: 

i.  **A  quarterly  balance  sheep  (S.  &  A.  Form  No.  157b  or  157c),  covering  naval 
supply  account  TiUe  X  stores,  and  one  for  ordnance  Title  X  stores,  shall  be 
prepared  by  the  supply  officer  of  the  ship  and  forwarded  to  the  Bureau  of  Sup- 
plies and  Accounts  within  twenty  days  after  the  expiration  of  the  quarter  for 
which  rendered.  Supply  officers  of  tenders,  or  torpedo  boats,  and  submarines 
will  render  the  above  return  within  forty-five  days  after  the  expiration  of  the 
quarter.  The  certificate  '  Stock  and  class  ledgers  have  been  balanced  with  this 
balance  sheet  and  with  each  other '  shall  appear  on  the  balance  sheet  over  the 
signature  of  the  supply  officer."     (N.  I.  4854-7.) 

Store  invoices  of  receipts  from  navy  yards  subsidiary  to  a  summary  (Form 
176)  wiU  not  be  forwarded.  Stubs  covering  issues  to  ship's  departments  for  use 
will  not  be  forwarded,  being  vouchered  by  Form  69.  Expenditures  or  transfers 
made,  in  accordance  with  survey  will  be  accompanied  by  a  copy  of  the  survey 
report 

"  On  each  quarterly  balance  sheet  submitted  the  date  of  the  last  inventory 
will  be  noted."    (N.  I.  2231-5.) 

Surveys  covering  material  lost,  destroyed,  or  reduced  in  price  shall  show  the 
annual  appropriation  chargeable  (see  par.  296). 

2.  Abstracts  of  receipt  vouchers  (S,  &  A.  Form  147).     (See  par.  321-2.) 

S.  Abstracts  of  expenditure  vouchers  (S.  &  A.  Form  147.)     (See  par.  321-3.) 

4.  *' Class  balance  sheet  (S.  &  A.  Form  157a)  shall  accompany  the  naval 
supply  account  and  ordnance  account  quarterly  balance  sheets."  (N.  L 
4854-10. ) 

5.  "Quarterly  transfer  statement  afloat— N.  8.  A,  credits  (S.  and  A.  Form 
69)  shall  show  all  credits  to  general  account  of  advances — naval  supply  ac- 
count and  corresponding  charges  to  each  appropriation  fund,  etc.,  for  the  quar- 
ter to  which  the  statement  pertains.  The  original  and  duplicate  shall  be  signed 
by  each  head  of  department  and  by  the  supply  officer,  approved  by  the  command- 
ing officer,  and  forwarded  to  the  Bureau  of  Supplies  and  Accounts  with  the 
quarterly  balance  sheet  of  the  Naval  Supply  Account.  If  stores  are  issued  to 
departments  of  other  ships  a  separate  statement  shall  be  prepared  for  each  ship. 
The  issues  "  for  use  "  shall  be  receipted  for  on  the  face  of  the  form.  All  other 
expenditures  shall  be  substantiated  by  original  signed  invoices.  In  the  case  of 
issues  to  the  Marine  Corps,  to  the  Naval  Militia,  or  to  other  departments  of  tlie 
Government,  the  original  signed  invoice  and  one  carbon  copy  shall  be  forwarded 
with  the  quarterly  returns."    (N.  I.  4854-2.) 

A  special  Form  69,  covering  expenditures  of  material  to  a  vessel  not  operating 
under  the  general  supply  system,  either  directly  or  throu^  a  parent  ship,  will 
be  prepared  before  the  departure  of  such  vessel  from  the  vicinity,  in  order  that 
signatures  may  be  obtained  without  delay. 

Both  copies  of  Form  69  forwarded  with  the  quarterly  returns  shall  be  com- 
plete in  all  respects,  including  signatures  of  the  commanding  officer,  the  supply 
officer,  and  heads  of  departments  concerned. 

Transfers  under  Title  X  to  other  suw>ly  officers,  ashore  or  afloat,  do  not  in- 
Tolve  charges  to  annual  appropriations  or  credits  to  "  Naval  supply  account " 
and  are  reported  only  on  the  quarterly  balance  sheet. 

6.  "Report  of  expenditures  from  naval  supply  account  afloat  (S.  and  A. 
Form  20)  shaU  be  prepared  quarterly  by  supply  officers  of  vessels  operating 
under  the  general  supply  system  and  by  supply  officers  of  flotiUa  tenders  or 

9/13/17. 

73416'— 18 ^9 


110  CHAP.  IV.— SUPPLY— GENERAL  SUPPLY  SYSTEM. 

bases     The  original  shall  be  forwarded  to  the  Bureau  of  Supplies  and  Accounts 
T^^thJqLrterly  balance  sheet  and  a  copy  to  each  bureau  concerned.       (N.  L 

^^h  Wnditures  from  Title  X  supplies  as  are  not  ^^^ff  ^^J^^/^^^^^^^ 
allotments  will  be  explained  on  the  reverse  of  Form  20  In  accordance  witn  tne 

''^XlaMo^\T  item^^^^^         in  columns  2,  3,  4,  and  5  which  are  not 

'"^iJ^^Tha^rsh'wn'on  this  form  should  agree  with  the  amounts  reported 
on  the  quarterly  transfer  statement  afloat"     (S.  and  A- Fonn  No  ^) 

7  **  Transfer  statement  other  than  N.  S.  A.  credits  (S.  &  A.  Form  S£i)  m 
scribed  TeK'  renting  credits  to  appropriations  and  charges  to  general 
fo^t  of  advances  on  account  of  receipts  in  the  naval  supply  account  aBd 
SeXLdOTe^its^  appropriations  where  naval  supply  account  is  not  nvolv^, 
shaU  l^  re^deiS  quarterl?  to  the  Bureau  of  Supplies  and  Accounts  in  dupli- 
Ste  together \rith  the  original  (not  carbon)  signed  invoices  to  substantiate  the 
^Mes^er^r  TWs  form  shall  not  be  used  to  report  credits  to  general  ac- 
e^nt  of  aTances-naval  supply  account  which  shall  ^e  rej^^ed  on  S.  &  A^ 
Form  69  Transfers  of  Title  X  stores  between  supply  officers  shall  not  be  re- 
^^^  n;  this  form  as  they  do  not  involve  debits  or  credits  to  appropriations, 
'^relf  s?or^  arr^in^errl;!  to  the  Marine  Corps,  to  the  Naval  MUitia^^J^ 
other  deDa^ents  of  the  Government,  the  original  signed  invoice  and  one  addir 
?i^l  cSTTn  ^ch  case  shall  be  forwarded  with  the  transfer  statements." 

^^23  ^^S^ly  report  of  work  afloat  (S.  &  A.  Form  315)  shall  be  prepared 
bv  sui)pW^%%  of  vessels  operating  directly  under  the  general  supply  sys- 
f L^o? ien^ng  expenditures  of  material  from  Naval  Supply  Account  Afloat 
on  a^uWwSrk^rfonned  by  the  ship's  force  and  chargeable  to  Titles  D 
on  «f^^^^/^^rate  report  shall  be  prepared  for  each  bureau  to  Include  only 
The  work  rtiarg^  to  the  bureau's  appropriation,  the  original  of  which  shall  be 
Jo^^?dllt^t^e  bureau  concerned  and  the  duplicate  to  the  Bureau  of  Supplies 
^l^AXooannis     (N  I  4854r-4.)     (Work  order  system,  see  par.  300-3.) 
""""iA    l^uBl^^ort^We^riters,   computing  ^5<^Wn««'    «*<^-^^^^^^^^ 
offi^  ofrfiips  in  commission  will  prepare  and  forward  to  S.  &  A.  Minjially 
on  MmS  &^  a  repori:  of  all  Government-owned  typewriters,  ad^ng  and 
^l^UtogmacWnrof  every  description,  band  and  orchestra  mstTuments 
S  a^c^registers  IN  USE  (or  that  have  been  issuedf  or  use)  on  board 
^ch  sMp  ^that  date.     The  reports  will  be  on  paper  of  official  correspond- 
«»nce  size  and  will  furnish  information  as  follows:  .     ,  \ 

«  lvSvJriteTS.-(a)  Kind  (trade  name);  (b)  Visible  writing  or  not;  (c> 
LenSlTmbbeTc^linder  roll;  (d)  Kind  of  type;  (e)  Model  and  serial  num- 
Har  ^ma^e-  (f)  When  and  from  whom  received;  (g)  Date,  character, 
1  ^d  cosTSf^P^  since  receipt;  (h)  Present  condition;  (i)  Probable  period 
S?  fii^e  usSShiess;  Q)  Appropriation  under  which  purchased  or  invoiced; 
(k)  Cost  as  shown  on  public  bill  or  invoice;  (1)  Department  in  which  used; 
(m)  Number  of  old  machine  exchanged  for  new  machine.  x4o+4«o.  n^ 

"Adding  and  calculating  machines.— (a)  Kind  (trade  name);  (b)  Listing  or 
Tionlistinl-  (c)  Tabulating  or  not;  (d)  Number  of  columns;  (e)  Number  of 
macM^-  (f)  Date  order^  and  date  received;  (g)  When  and  froin  wj^ona 
received-  (h)  Date,  character,  and  cost  of  repairs  since  receipt;  (i)  Present 
ronditioA-  (i)  Probable  period  of  future  usefulness;  (k)  Appropriation  under 
wW^^^^d  or  invoiced;  (1)  Cost  as  shown  on  public  bill  or  invoice; 
rm'i  Number  of  old  machine  exchanged  for  new  machine.  ,  ^  „  ^    , 

^"J?S  and  orchestra  instruments.-(a)  Kind;  (b)  Number;  (O  Makei-s 
name-  (d)  When  and  from  whom  received;  (e)  Present  condition;  (f)  Prob- 
able pCTiod  of  future  usefulness;  (g)  Appropriation  under  which  purchased. 
or  Invoiced;  (h)  Cost  as  shown  on  pubUc  bill  or  invoice. 
9/13/17. 


SEC.   19. GENERAL  SUPPLY  ACCOUNTS  AND  RETURNS.       IIOB 

*<  Safes. — (a)  New  or  old  pattern;  (b)  Number;  (c)  When  and  from  whom 
received;  (d)  Where  located  and  by  whom  used;  (e)  Date,  character,  and 
cost  of  repairs  since  receipt;  (f)  Present  condition;  (g)  Probable  period  of 
future  usefulness;  (h)  Appropriation  under  which  purchased  or  invoiced; 
(i)  Cost  as  shown  on  public  bill  or  invoice. 

''Cash  registers.— (a)  Kind  (trade  name);  (b)  Type  number  of  machine;  | 
(c)  When  and  from  whom  received;  (d)  Date,  character,  and  cost  of  repairs 
since  receipt;  (e)  Present  condition;  (f)  Probable  period  of  future  useful- 
ness; (g)  Appropriation  under  which  purchased  or  invoiced;  (h)  Cost,  as 
shown  on  public  bill  or  invoice."    (G.  0.  286—1917.) 

9/13/17. 


CHAPTEK  V. 


SUPPLY— PROVISIONS  AND  GENERAL  MESS. 

Section  20.— PROCTJKEMENT  OF  PROVISIONS. 

Note. — See  also  Pitting  out  the  fleet,  par.  141 ;  public  bills,  see  par.  679. 

331.  General  instructions. — In  general,  the  ship  should,  before  departure 
from  port,  be  provisioned  to  normal  capacity  with  such  a  stock  as  will  maintain 
a  well-balanced  ration  for  the  longest  practicable  period. 

"  Perishable  provisions  shall  not  be  procured  in  greater  quantities  than  can 
probably  be  used  before  spoiling."     (N.  I.  4544.) 

In  provisioning  the  ship  to  capacity  frozen  meats  should  be  procured  if  prac- 
ticable. If  frozen  meats  are  not  obtainable,  the  supply  officer  should  be  conserva- 
tive in  his  requirements  of  fresh  meats,  and  when  practicable  they  should  be 
received  in  Installments  in  order  not  to  overtax  the  ice  machine.  Due  considera- 
tion must  in  all  cases  be  given  to  the  efficiency  of  the  ice  machines,  particularly 
in  the  tropics.  In  hot  weather  it  is  advisable  to  take  on  meats  in  the  early 
morning  or  after  nightfall.  The  keeping  qualities  of  "  undrawn  "  fowl  are  su- 
perior to  those  of  "  drawn  "  fowl.  In  freezing  weather  or  in  very  hot  weather 
care  should  be  exercised  not  to  overstock  with  fresh  vegetables. 

Percentages  of  fresh  meats  and  vegetables. — "  Of  the  total  quantities  ordered 
under  contract  or  procured  by  open  purchase  during  any  one  month,  or  in  any 
port  fitting  out  for  sea,  at  least  70  per  cent  of  all  fresh  vegetables  shall  be 
Irish  potatoes,  and  the  following  proportions  of  fresh  meats  will  be  strictly 
adhered  to  : 

"  Not  less  than  60  per  cent  beef. 

"  Not  more  than  15  per  cent  pork. 

"  Not  more  than  10  per  cent  sausages. 

"  Not  more  than  5  per  cent  veal. 

"  Not  more  than  5  per  cent  mutton. 

"  Not  more  than  5  per  cent  fowl. 

"  The  percentage  of  beef  will  include  liver  and  hamburger  steak.  Supply  ships 
will  be  loaded  in  the  exact  percentages  stated  above,  except  that  when  the  cargo 
is  intended  for  vessels  in  the  tropics  the  percentage  of  beef  will  be  increased 
to  65  and  of  pork  decreased  to  10.  The  provisions  of  this  paragraph  do  not  apply 
to  vessels  whose  crews  are  subsisted  in  accordance  with  Article  I  4549."  (N.  L 
2241-8.) 

Tinned  meats  and  tinned  vegetables  must  be  carried  to  supplement  the  fresh 
ration,  and  in  sufficient  quantities  to  be  used  as  a  full  ration  in  case  of  necessity. 
An  adequate  stock  of  hard  bread  should  be  procured  to  be  reserved  for  "  abandon 
ship  "  rations  and  for  emergencies  requiring  the  issuing  of  rations  to  the  landing 

force. 

Considerations  of  itinerary,  character  of  the  ship's  duty,  and  costs  will  be  given 
due  weight  in  determining  the  extent  and  character  of  the  stock  to  be  procured 
and  the  time  and  place  of  procurement 

5/24/17.  Ul 


\ 


112  CHAP.   V. — SUPPLY — PROVISIONS  AKD  GENERAL  MESS. 

Thirty  days*  provision  supply  for  1,000  men. 
(8.  &  A.  letter  421-12  dated  July  31,  1915.) 


Article. 


■5  00 
^>> 

as 

si 

as 

>  o 

sa 

»4 


« 
M 

08 
M 
o 

1> 


« 
5? 


I 


4^  9 

AM 


Apples,  dried ..lbs.. 

Apricots do.... 

Butter do.... 

Bacon,  tinned do — 

Beef,  corned do... 

Beef,  chipped do... 

Beans,  stnng,  tinned.do... 
Beans,  white.  Navy. .galls.. 
Beans,  lima,  dried. .  -do — 
Beans,  lima,  tinned — Ihs. . 

Beans,  kidney do 

Barley do — 

Baking  powder do — 

Baking  soda do — 

Com  meal do. . . . 

Codfish,  tinned do 

Coffee do.... 

Cocoa do — 

Com,  tinned do — 

Cornstarch do.... 

Currants do...- 

Catsup galls.. 

Cheese »».- 

CrackM^ do 

Extracts galls.. 

Flour,  wheat Ihs.. 

Hominy do — 

Bops do — 

Ham,  smoked do 

Ham,  sugar  cured — do — 

Jams lbs.. 

Lards do — 

Meat,  refrigerated do — 

Milk,  evaporated do — 

Macaroni do 

Mustard do — 

Mincemeat do — 

Oil,  salad galls.. 

Oats,  rolled lbs.. 

Peas,  tinned do — 

Pea8,8pUt galls.. 

Prunes lbs., 

Peaches,  tinned do — 

Peaches,  dried do — 

Pickles do... 

Pepper do... 

Puonpkin,  tinned do. . . 

Pevs,  tinned do... 

Rice do... 

Baisins do... 

Sfidmon,  tinned do. . . 

Spices do... 

Salt do 

girup galls. 

5/24/17. 


279 
S92 
3,102 
1,156 
1,595 
177 
853 
501 
65 
402 
314 
66 
162 
24 
388 
309 
2,310 
114 
1,255 
188 
97 
96 
306 
256 
4 

24,270 
262 
27 
972 
1,073 
759 
1,857 
27,548 
3,123 
378 
29 
295 
32 
629 
1,329 
28 
828 
1,147 
151 
342 
48 
336 
924 
972 
134 
724 
25 
1,207 
79 


aau» 


i2 

o 

I 


506 
63 


96 


32 


33 


771 


Lbs. 
300 
893 
3,096 
1,152 
1,584 
216 
840 
3,910 
500 
403 
300 
100 
1.50 
36 
400 
288 
2,300 
120 
1,240 
200 
108 
780 
320 
264 
32 
24,300 
300 
SO 
930 
1,116 
750 
1,840 
27,548 
3,120 
400 
25 
300 
256 
648 
1,323 
255 
836 
1,125 
150 
342 
50 
342 
920 
1,000 
120 
720 
25 
1,200 
900 


11 


OaU.Lb 
50 
47 
72 
72 
48 
72 
30 
85 
100 
31 
100 
100 
30 
36 
100 
48 
50 
40 
31 
40 
36 
130 
40 
22 
16 
100 
100 
50 
93 
93 
30 
40 


16 


8 


11 


IH 


48 

50 

25 

50 

64 

54 

3U 

85 

44 

45 
50 
57 
25 
38 
46 

100 
40 
48 
25 
50 

180 


6 
19 
43 
16 
33 
3 

28 
46 
5 
13 
3 
1 
5 
1 
4 
6 
46 
3 
40 
5 
3 
6 
8 
12 
2 
243 
3 
1 

10 
12 
25 
46 


65 
8 
1 
6 
4 

12 

42 
3 

19 

25 

3 

6 

2 

9 

20 

10 

3 

15 

1 

24 
5 


• 

M 

OS 
M 
u 
OS 


OS 


9 

u 

OS 

5 

O 


16 

16 

28 

28 

22 

35 

12 
1 
1 

13 
1 
1 

15 
4 
1 

22 

18 

20 

13 

10 

6 

35 

20 

10 

24 

1 

1 

17 
67 
67 
5 
20 


17 
18 
20 
10 
16 
19 
12*1 

1 

12 

15 

14 

48 

19 

17 

15 
1 

15 

22 

20 
9 

30 


96 

304 

1,204 

448 

726 

105 

336 

46 

5 

160 

3 

1 

75 
4 
4 
132 
828 
60 
520 
50 
18 
210 
160 
120 
48 
243 
3 
17 
670 
804 
125 
920 
1,836 
1,105 
144 


t 

8 

o 


o 
6h 


20 
60 
64 
228 
525 
3 
228 
375 
42 
288 
38 
153 
300 
10 
45 
330 
20 
216 
150 


.a  s 

S  M 


o 

OS 

3 
O 


396 
1,197 
4,300 
1,600 
2,310 
321 
1,176 
3,956 
505 
572 
303 
101 
225 
40 
404 
420 
3,128 
180 
1,760 
250 
126 
990 
480 
384 
80 
24,543 
303 
57 
1,600 
1,920 
875 
2,760 
29,384 
4,225 
544 
45 
360 
320 
876 
1,848 
258 
1,064 
1,500 
192 
630 
88 
495 
1,220 
1,010 
165 
1,050 
45 
1,416 
1,050 


§ 


3  a 
-I 

o 


2.08 

1.33 

2.50 

2.17 

1.33 

2.91 

1.00 

2.00 

2.17 

1.00 

2.17 

2.83 

1.17 
.83 

2.41 

1.50 

2.92 

2.00 
1.00 
1.25 
1.25 

3.00 
1.58 
2.25 
.50 
2.75 
2.50 
2.33 
3.84 
3.84 
1.00 
1.42 
101.00 
1.50 
2.42 
1.33 
2.00 
1.50 
3.25 
1.00 
2.00 
1.25 
1.33 
1.58 
2.75 
1.25 
1.30 
1.33 
2.08 
1.42 
1.50 
1.17 
1.17 
4.33 


12.48 
25.27 
107.50 
34.72 
43.89 
8.73 
28.00 
92.00 
10.85 
13.00 
6.51 
2.83 
5.85 
.84 
9.63 
9.00 
134.32 
6.00 
4a  00 
6.25 
3.75 
18.00 
12.64 
27.00 
1.00 
668.25 
7.50 
2.33 
38.40 
46.08 
25.00 
65.32 
1,322.00 
97.50 
19.36 
1.33 
12.00 
6.00 
39.00 
42.00 
6.00 
23.75 
33.25 
4.74 
16.50 
2.50 
11.70 
26.60 
20.80 
4.26 
22.50 
1.17 
28.08 
21.65 


SEC.   20. — PROCUREMENT  OF   PROVISIONS. 

Thirty  days*  provision  supply  for  1,000  men — Continued. 
(8.  &  A.  letter  421-12.  dated  July  31,  1915.) 


113 


Article. 


Sugar lbs. 

Sardine:* do. . . 

Sauerkraut do. . . 

Tea do... 

Tomatoes do... 

Tapioca do... 

Vegetables,  fresh do. . . 

Vinegar galls. 

Yeast lbs. 


Total 


{ 


Pounds... 
Long  tons. 


-I 


8,390 

587 

680 

174 

3,061 

142 

43,846 

54 

75 


It 


Galls.  Lbs. 
8,400 
594 
690 
160 
3,060 
160 
43,900 
384 
75 


48 


147,846 
66 


I 


.2fS 


Gali.Lb. 

100 
.33 

115 
40 
51 
40 

100 

16    128 

25 


u 

OS 

04 

o 

i 
a 


84 

18 

6 

4 

60 

4 

439 

3 

3 


e 

U 
08 

OS 


1 

9 
25 
28 
19 
10 
20 
42 

5 


2 

OS 


o 


25,243 
11.27 


I 


o 
6^ 


84 

8,484 

162 

756 

150 

840 

112 

272 

1,140 

4,200 

40 

200 

8,780 

52,680 

126 

510 

15 

90 

173.089 
77.27 


2.  SO 
1.06 
4.00 
3.84 
1.75 
0.50 
4.00 
4.« 
0.50 


h 

ll 

o 


210.00 

19.44 

24.00 

15.36 

105  00 

2.00 

1,756.00 

14.76 

1.50 


5,423.69 


(a)  Oovernment  or  contract  stores  available. — Unless  good  reasons  for 
omitting  such  action  exist,  to  be  passed  upon  by  the  commanding  officer,  the 
supply  officer  will  always  take  advantage  of  proximity  to  a  navy  yard  or 
supply  ship  by  filling  the  storerooms.  In  cruising  between  ports  where  dm- 
tracts  are  in  force,  articles  of  fresh  provisions  and  groceries  should,  as  far  as 
possible,  be  procured  where  prices  are  lowest.  If  any  items  on  Navy  contracts 
are  unusually  low  in  price,  advantage  should  be  taken  of  that  fact,  if 
practicable. 

(6)  Government  or  contract  stores  not  available. — Before  starting  on  a  cruise 
including  i)orts  where  there  is  no  navy  yard  or  no  naval  station  with  adequate 
facilities,  or  where  Navy  contracts  are  not  in  force,  the  supply  officer  should 
endeavor  to  inform  himself  as  to  the  market  conditions  to  be  encountered,  and 
if  a  supply  ship  will  not  be  available,  extra  space  should  be  obtained,  if  neces- 
sary and  practicable,  for  carrying  a  large  stock  of  articles  that  are  likely  to  be 
expensive  or  of  inferior  quality  in  the  ports  to  be  visited.  It  is  desirable  that 
purchases  in  the  open  market  of  articles  of  the  ration  be  as  few  as  possible, 
unless  low  prices  prevail,  and  to  that  end  purchases  in  ports  where  there  is  no 
navy  yard  or  no  Navy  contracts  should,  when  the  itinerary  and  duty  engaged 
in  permit,  be  reduced  to  the  minimum. 

332.  Procurement  of  provisions: 

1.  Navy  yards. — (Provisions  on  fitting  out,  see  par.  333.)  All  articles  of  the 
ration  (except  fresh  provisions)  should  be  procured,  whenever  practicable, 
from  navy  yards.  They  are  obtainable  by  requisition  on  Forms  30  and  30a,  ap- 
proved by  the  commanding  officer,  to  be  presented  directly  to  the  .supply  officer 
of  the  navy  yard. 

2.  Supply  ships. — ^All  articles  of  the  ration  are  customarily  carried  by  supply 
ships,  and  such  as  are  available  for  issue  should,  when  not  at  a  navy  yard« 

5/24/17. 


1  Cubic  eet  per  long  ton. 


114         CHAP.  V. — STJPPLiY— PROVISIONS  AND  GENEBAL  MESS. 

be  obtained  therefrom.  Requisition  Forms  30  and  30*.  approved  by  the  com- 
maS^cer  will  be  presented  to  the  supply  officer  of  the  supply  ship,  unless 
fleet  or  squadron  orders  exist  modifying  such  procedure.  .„kiioi.^ 

"In  drawing  fresh  provisions  from  supply  ships  the  proportions  established 
in  paragraph  8  of  this  article   [see  par.  331]  shall  invariably  be  foUowed." 

^\  mv^^c^tracts.-iln  general  see  par.  501  et  seq  )  "No  Prov^sio^  shall 
under  any  circumstances  be  ordered  under  contract  ♦  ♦  ♦  If  it  is  possible 
to  obtain  the  same  from  a  supply  ship."     (N.  I.  2241-5.)  ^    t>    t     ««^ 

(a)  Grocerie*.— Except  at  the  naval  training  stations,  Newport,  R.  I.,  and 
San  Francisco,  Cal.,  and  at  Charleston,  S.  C,  and  San  Diego,  Cal.,  gjo^^ries  will 
ordinarily  be  obtained  from  supply  officers  of  the  nearest  navy  yard  or  station. 

(b)  Fresh  prot^mons.— (Proportions  to  be  ordered,  see  par.  331.)  Fresh 
provisions  are  obtainable  in  certain  United  States  ports  ^nd  c^^^^al  po^ 
sions  under  contracts  entered  into  quarterly  or  monthly  by  Navy  purchasmg 
officers  or  yard  supply  officers.  ^  ^  v 

Local  bulletins  with  details  of  prices,  names  of  contractors,  etc.,  may  be 
obtained  from  the  supply  officer  of  the  nearest  navy  yard  or  station. 

"Whenever  fresh  provisions  have  to  be  obtained  under  contract  or  by  open 
purchase,  the  supply  officer  shall  himself  sign  in  advance  an  ord^  for  each 
delivery  and  keep  a  copy  of  same  in  the  supply  office.      (N.  I.  2241-b.) 

"  During  the  absence  of  the  supply  officer  from  the  ship,  on  duty  or  leave, 
orders  for  provisions  may  be  signed  by  some  other  responsible  officer  designated 
by  the  commanding  officer."     (N.  I.  2241-7.)  ,«„„,„„ 

"  Orders  for  the  fresh  provisions  to  be  taken  on  board  preparatory  to  leaving 
Dort  shall  always  call  for  delivery  sufficiently  in  advance  of  the  time  set  for 
Miling  to  make  it  entirely  practicable  to  secure  satisfactory  provisions  in 
replacement  in  the  event  that  the  delivery  made  by  any  contractor  should 
prove  on  inspection  to  be  not  entirely  up  to  specifications  in  every  respect. 

(N   I    2241-11  ) 

Whenever  practicable,  meats  shall  be  procured  in  sufficient  quantity  to  enable 
Durchase  under  the  wholesale  contracts,  but  when  this  is  impracticable,  by 
reason  of  small  messes,  lack  of  storage  facilities,  etc.,  meats  may  be  ordered 
in  the  quantities  desired  under  the  "  retail "  contracts  by  torpedo  boats  and 
destroyers  and  other  vessels  subsisted  on  the  40  or  45  cent  ration  as  provided  in 
the  quarterly  contracts  entered  into  by  the  supply  officer  at  yards  and  stations. 

4.  Contracts  by  fleet  or  division  paymasters.— i^ee  par.  501.)  Preparation 
and  payment  of  bills,  see  paragraph  44.  ^     ..  ^^ 

5  Open  fTMrket  purchase— {In  general,  see  par.  489  et  seq.)  No  provisions 
shall  under  any  circumstances  be  ♦  *  ♦  procured  by  open  purchase  if  it  is 
possible  to  obtain  the  same  from  a  supply  ship."     (N.  I.  2241-5.)  ^     ^      ^ 

"  No  provision  requisition  will  call  for  any  proprietary  article,  any  food  sub- 
stitute or  any  other  item  on  which  public  competition  cannot  be  had."     (N.  I. 

2241-4  ) 

^'Competition  shall  invariablv  be  had  in  making  open  purchases,  formal  bids 
being  invited  from  at  least  three  regular  dealers  except  where  such  is  possitively 
impossible;  and  all  bids  received,  together  with  a  record  of  proposals  issued 
but  not  returned,  shall  be  filed  for  future  reference."     (N.  I.  2241-9.) 

"  No  provisions  of  any  description  shall  be  purchased  in  any  continental  port 
of  the  United  States  except  on  requisition  approved  by  the  Bureau  of  Supplies 
aud  Accounts  or  to  meet  an  actual  emergency  or  for  use  on  a  national  holiday, 
by  the  commanding  officer.  A  copy  of  each  requisition  that  the  commanding 
officer  approves  for  purchase  will  be  immediately  forwarded  by  him  to  the 
Bureau  of  Supplies  and  Accounts."    (N.  I.  2241-3.) 

5/24/17. 


SEC.   20. PROCUREMENT  OF  PROVISIONS. 


115 


"  Commanding  officers  in  approving  requisitions  for  emergency  purchases  and 
in  ports  where  no  contracts  are  in  force  are  requested  to  confine  their  ai^roval 
to  the  purchase  of  items  for  which  contracts  are  usually  made.  This,  *  •  • 
does  not  apply  to  national  holidays."     ( S.  A.  M.  3503. ) 

"  The  1st  of  January,  the  22d  of  February,  the  30th  of  May,  the  4th  of  July, 
the  first  Monday  in  September,  the  25th  of  December,  and  such  other  days  as 
may  be  designated  by  the  President  (including  the  day  for  National  Thanksgiv- 
ing), shall  be  regarded  as  holidays  on  boafd  ships  of  the  Navy  and  at  naval 
stations."     (N.  R.  1289-1.) 

"  From  and  after  the  passage  of  this  act,  all  awards  of  contracts  for  provisions 
for  the  Navy  shall  be  made  by  individual  items,  the  contract  for  each  item  l>eing 
awarded  to  the  lowest  responsible  bidder."     (Act  approved  Mar.  4.  1913.) 

"Every  proposal  for  furnishing  provisions  shall  contain  across  its  face  the 
following  notice: 

"All  awards  of  contracts  for  provisions  will  be  made  by  individual  items  to 
the  lowest  responsible  bidder  on  each  item."     (N.  I.  2241-10.) 

The  greatest  care  shall  be  exercised  in  making  purchases  to  secure  the 
widest  possible  competition,  and  the  prices  quoted  should  be  carefully  scrutinized 
before  making  any  award.  If  satisfactory  bids  are  not  received  on  original 
openings,  such  bids  should  be  rejected  and  new  proposals  called  for. 

Proposals  should  embody  specifications  as  to  quality  as-  closely  resembling 
standard  specifications  under  Navy  contracts  as  market  conditions  render  prac- 
ticable, or  so  phrased  as  to  insure  the  procurement  of  articles  of  the  best  plain 
quality  without  controversy  as  to  their  suitability.  Payments  for  net  weights 
only  should  be  specified.  In  case  of  meats,  fish,  fowl,  etc.,  it  will  frequently  be 
necessary  to  conform  to  local  customs  of  cutting,  cleaning,  etc.;  but  these 
points  must  be  clearly  laid  down  in  order  that  controversy  may  not  arise  as  to 
the  weights  claimed. 

**  Orders  for  the  fresh  provisions  to  be  taken  on  board  preparatory  to  leav- 
ing port  shall  always  call  for  delivery  sufficiently  in  advance  of  the  time  set  for 
sailing  to  make  it  entirely  practicable  to  secure  satisfactory  provisions  in  re- 
placement in  the  event  that  the  delivery  made  by  any  contractor  should  prove 
on  Inspection  to  be  not  entirely  up  to  specifications  in  every  respect"  (N.  L 
2241-11.) 

In  contract  ports  ration  articles  of  fruit  and  vegetables  not  covered  by 
contracts  may,  when  market  prices  are  advantages,  be  purchased  in  the  open 
market  in  the  usual  manner. 

333.  Deliveries. —  ( Genera'  instructions  relating  to  deliveries  from  purchase, 
see  par.  191  et  seq. ;  Deliveries  from  stations  and  ships,  see  par.  199  et  seq.) 

"  The  provisions  of  a  ship  directed  to  be  fitted  for  sea  may  be  put  on  board 
and  stowed  before  the  supply  officer  reports,  if  it  be  deemed  necessary  by  the 
commandant  to  expedite  her  sailing.  In  such  cases  an  officer  shall  be  ordered 
by  the  commandant  to  take  an  exact  account  of  the  provisions  put  on  board, 
to  the  quantity  of  which  he  shall  certify  in  triplicate,  one  copy  for  the  Bureau 
of  Supplies  and  Accounts,  one  for  the  supply  officer  of  the  yard,  and  one  for  the 
supply  officer  of  the  ship."     (N.  I.  4407-1.) 

"Upon  being  furnished  with  this  certificate,  if  It  agrees  with  the  invoices 
furnished  by  the  supply  officer  of  the  yard,  the  supply  officer  of  the  ship  shall 
receipt  for  the  quantities  therein  specified,  with  the  understanding  that  on  the 
first  convenient  opportunity  he  may.  If  he  desires  it,  have  a  survey  to  ascertain 
the  quantities  remaining  on  board  at  the  time  of  the  survey,  but  tills  survey 
shall  be  held,  if  practicable,  within  three  months  from  the  date  of  sxich  receipt** 
(N.  I.  4407-2.) 

**  If  upon  such  survey  and  upon  an  examination  of  the  receipts  and  expendi> 
tures  any  deficiencies  appear,  the  supply  officer  will  be  permitted  to  expend 

5/24/17. 


116         CHAP.  V. SUPPLY — PROVISIONS  AND  GENERAL  MESS. 

8uch  deficiencies  from  his  returns,  using  the  approved  survey  as  his  authority 

^?iir o^^hTo^rsV^  'o?rr ".or^p^sf "^  omcer^oMhe 
deck  or  hifreUef  or  the  Junior  officer  of  the  watch  (preferably  the  former) 

*2'^ZSd?ng"oSs"iie  partlc«  and  especially  enjoined  to  requi^ 
»K-».n^mvSon^  delivered  on  board  by  a  contractor  be  Inspected  upon  de- 

STI  LiTelLr  ^d  rS  to  rte^upply  officer,  who  shall  himself  (or  have 
the  ^yXkf  chJ^k  the  same  with  the  retainedcopy  of  the  order  and  me  them 

^^ErerpSo^rtt "r^'?n  ^r^d  lyT^fclo^r.  ^ei^y  shal. 

"^^^^thtg^SrSoriniTsh'alf  ?-|y'way  relieve  the  -P^ly^m-  or  his 

»"r'rS«S';r  'SZ^^'^ZZ'-^'-.U  ^raLrc^mstances 
thi  net  wSshts  r  i^suVements  marked  on  standard  packages  &«>"  "ay 
fards  or  supfly  shTps  may  be  accepted.     (For  weight  and  measurement  table  of 

standard  PaC^Sf  v^,  P^,';, ?!"-'ii™i„ts  should  be  given  only  for  net  quantl- 
(6)  Open^narket  P»[«''«f '•-«*^  ?!^^^^^^  ^er  special  deductions  for 

J^fmST-^arSo^l.  et^tt  ^XlThat  the  S.anner  of  trimming. 
'^'^TS;>:lr;Ur.X^:^T^r^^^"^^tZ:^^yin  accordance  with  the 

^T^rTf^TaXa^-f^TZ^Xt^U  are  usually  excessive 

Ing  but  t/^'^^^^^^^f^^^.^^  n^^^^^  and  deductions  should  be  made  accord- 

?ni[v'°The  siLiS^  Quarters  be  cut  off  at  the  knee  joint 

ingly.    The  ^Pf^^"^^;""  , '^  .^.n*. .  ^nd  to  compensate  for  the  shank  bone  thus 
|Ji^wiS'trSn''\t'i?^vld:S'2r^unS  ^"  be  deducted  for  each  fore 

">"?!:\%r«Wjrm"?rtlTy'Tpeclllcations  to  be  delivered  "dressed  and 
.,  <^  .^?  P  wkh  fytSfeetf  and  head,  and  all  entrails,  except  glbleU.  re- 
drawn, i.  ?••  ""V^^^eSj^'ie  supply  officer  "dressed"  only.  i.  e..  with 
moved-but  ™ay„^  ""^"f^^lhl^h  ca^  it  is  provided  that  a  deduction  will  be 
'Z'^ot  ^%r^tt^^  weight  dXlU  and  payment  will  be  made  for  the 
resulting  net  wel8^„.  ^  f„  ^e  "  dressed  "  onlv.  and  as  prices  are  quoted  on 
.Jr^.^^^.  J^nSSctorUu  ^  pai^  the  Weight  delivered.  In  such  cases 
TJ'Zi^t  Sr^i^tC'"X^uent,y  be  expended  on  the  quarterly  sur- 
yeyras  provided  in  paragraph  371-1.  (S.  A.  M.  l&W.) 
5/24/17. 


SEC.  20. — ^PEOCUBEMENT  OF  PROVISIONS. 


117 


(c)  Fresh  fish  is  required  by  specifications  to  be  delivered  with  scales  and 
tails  off  and  cleaned,  i.  e.,  all  entrails  removed,  and  only  the  resulting  net  weight 

allowed.  .  ,  .  ^ 

336.  Inspections  as  to  quality.— Being  responsible  for  provisions,  the  supi>ly 
officer  should  enforce,  in  his  own  department,  such  inspection  routine  as  may  be 
necessary,  irrespective  of  inspections  referred  to  below. 

"  The  medical  officer  shall  inspect  as  to  their  quality  all  fresh  provisions  de- 
livered to  the  ship;  this  duty  may  be  delegated  to  a  junior  medical  officer.'' 

(N.  I.  2113-1.) 

Fresh  (and  frozen)  meats  shall  also  be  inspected  by  the  inspectors  of  the 
Department  of  Agriculture,  as  provided  in  paragraph  338.  Fleet  ho^ital  ships 
are  equipped  for  the  examination  of  food  products  as  to  the  presence  of  adulter- 
ants, deleterious  coloring  matter,  or  improper  preservatives.     (G.  in  C.  Atl.  Fl. 

31—1912. ) 

(a)  Articles  from  Government  sources. — ^Articles  of  the  ration  received  in 
standard  packages  from  navy  yards  or  supply  ships  may,  under  all  ordinary 
circumstances,  be  presumed  to  be  in  the  same  condition  which  warranted  their 
original  acceptance,  as  evidenced  by  Navy  inspection  marks  or  otherwise. 

(6)  Open-market  purchases  should  be  required  to  conform  to  the  specifica- 
tions under  which  purchased  (see  par.  332-5),  i.  e.,  to  be  of  the  best  plain 
quality,  or,  if  standard  specifications  exist,  to  conform  to  them  or  to  such 
modification  as  market  conditions  rendered  necessary  at  time  of  purchase. 

337.  Specifications  as  to  quality. — Articles  received  on  contracts  should  bt^ 
required  to  conform  to  the  latest  issue  of  standard  specifications  as  quoted  or 
referred  to  in  the  contract.  Copies  of  specifications  are  procurable  from  the 
bureau  or  any  navy-yard  supply  department.  Specifications  provide  that  all 
deliveries  shall  conform  to  the  requirements  of  the  national  food  and  drugs  act 
of  June  30,  1906,  as  far  as  applicable,  and  to  any  law  of  the  State  In  which 
deliveries  are  made. 

"All  contractors  should  be  held  to  a  rigid  observance  of  the  specifications  of 
their  contracts,  and  no  deviation  from  the  specifications  should  be  tolerated 
unless  absolutely  necessary  on  account  of  lack  of  time  or  unforeseen  conditions; 
and  under  no  circumstances  should  contractors  be  permitted  to  substitute  other 
kinds  or  cuts  of  meats  or  meat-food  products  or  any  other  items  of  provLsions 
than  those  specifically  covered  by  the  contract."     (S.  A.  M.  2304.) 

S.  and  A.  will  give  careful  consideration  to  requests  for  the  purchase  of 
special  cuts  and  kinds  of  meats  and  other  classes  of  provisions  not  specifically 
covered  by  contract  if  the  desirability  of  such  purchases  be  brought  to  its  atten- 
tion ;  and  arrangements  will  be  made  to  have  such  requirements  met  by  special 
purchases  or  through  additional  contracts.  Consequently  substitutions  of  any 
nature  on  provision  contracts  on  the  ground  of  convenience  are  not  at  all  neces- 
sary.    (S.  A.  M.  2614.) 

(a) 'Fresh  {and  frozen)  meats.— The  most  careful  study  of  meat  specifica- 
tions is  essential  for  protection  against  inferior  deliveries.  All  meat  delivered 
under  Navy  contracts  is  required  to  bear  on  It  or  on  the  original  packages  con- 
taining it  the  stamp  or  label  of  the  Department  of  Agriculture  that  the  meat 
has  been  "U.  S.  Inspected  and  Passed."  (U.  S.  Inspd.  Psd.)  Original  abattoir 
Inspections  thus  certified  must  be  supplemented  when  practicable  by  Inspections 
at  time  of  delivery  by  the  Department  of  Agriculture,  as  provided  In  paragraph 
838  In  order  to  determine  the  fitness  of  the  delivery  under  Navy  specifications. 

The  word  "  fresh,"  whenever  occurring  In  Navy  specifications  for  meats  and 
meat-food  products,  shall  be  Interpreted  to  Include  "chilled"  fresh  products 
which  are  not  and  have  not  been  frozen. 

ffeef. — ^The  specifications  for  beef.  No.  56-B9,  call  for  a  grade  of  beef  gen- 
erally obtainable  In  all  markets  and  of  a  quality  used  largely  In  the  shipping 

5/24/17. 


118         CHAP.  V. — SUPPLY — ^PROVISIONS  AND  GENERAL  MESS. 

trade  and  by  hotels  and  restaurants  that  cater  to  commercial  rather  than 

fashionable  patrons.  .,      ,    .       ,  i 

Bnll  and  stag  meat  can  be  detected  by  its  unusually  dark  color  unusual 
leanness,  and  on  the  forequarter  by  the  heaviness  of  the  neck.  Meat  from 
females  can  be  detected  by  parts  of  the  udder  remaining  on  the  hind  quarter 
and  from  the  formation  of  the  pelvic  bone.  In  general,  young  cattle  as  required 
by  the  specifications  can  be  distinguished  by  the  bright  red  color  of  the  back- 
bone where  it  is  split.  (S.  A.  M.  2613.)  .^  ,,^  Ki«H  K««i.i 
Veal.— Prime  condition  of  the  calf  is  indicated  by  the  kidney,  which  should 
be  covered  with  clear  white  fat.     (S.  A.  M.  2613.) 

Hamburger,  sausages,  etc.,  and  corned  ftee/.— Particular  care  should  be  exer- 
cised with  these  classes  of  meats  that  they  bear  certificates  showing  Inspection 
by  the  Department  of  Agriculture,  as  so  much  opportunity  exists  for  the  intro- 
duction of  adulterants  and  preservatives,  and  in  view  of  the  frequent  practice 
of  butchers  to  use  for  these  items  the  remnants  of  carcasses  as  they  collect. 
Meats  and  meat  food  products  to  which  substances  have  been  added  must  bear 
labels  plainly  indicating  the  character  and  percentage  of  added  substances. 

^^Retaii"  meats  (allowed  only  as  provided  in  par.  332-3b)  must  be  covered 
when  bills  are  rendered  by  a  certificate  furnished  by  the  contractor  to  the 
effect  that  they  were  "U.  S.  Inspected  and  Passed"  before  being  cut  up. 
(S.  and  A.  118030,  Feb.  28,  1913.)  ^    »,    t^        *      „*. 

(6)  J5«t*er.— Tubs  which  have  been  passed  by  inspectors  of  the  Department 
of  Agriculture  will  be  sealed  at  the  top  by  oflicial  caution  labels,  at  each  end 
of  which  will  be  stamped  the  inspection  mark,  slightly  overlapping  the  seal. 

(S.  A.  M.  1695.)  ^  ,   ,      .^ 

(c)  Eqgs  delivered  in  the  vicinity  of  New  York  must  be  accompanied,  when 
reauired  by  the  supply  officer,  by  a  certificate  of  inspection  from  the  New  York 
Mercantile  Exchange  that  the  eggs  delivered  conform  to  the  specifications; 
and  eggs  delivered  in  the  vicinity  of  San  Francisco,  Cal.,  must  be  accompanied, 
when  required  by  the  supply  officer,  by  a  certificate  of  inspection  from  the  San 
Francisco  Wholesale  Dairy  Produce  Exchange  that  the  goods  delivered  con- 
form to  the  specifications.  ,      .  ,  ^,  ^    ^  ^m 

(d)  3/iiik.— The  contractor  may  be  required  to  furnish  a  satisfactory  certifi- 
cate from  a  qualified  veterinarian  or  from  the  board  of  health  showing  in 
Bpecified  terms  that  the  herd  from  which  the  milk  is  obtained  is  free  from  all 
disease  and  has  been  specially  examined  for  tuberculosis  and  found  to  be 
absolutely  free  from  infection;  also  that  the  conditions  surrounding  the  herd 
are  hygienic  and  the  care  and  handling  of  the  milk  sanitary.     (S.  A.  M.  2610.) 

(eT  Oysters  and  ctom«.— Supply  officers  must  personally  assure  themselves 
that  the  conditions  of  the  specifications  have  been  strictly  complied  with. 

(/)  Groceries —When  deliveries  are  been  made  direct,  as  provided  in  para- 
graph 332-3a  in  all  cases  where  a  brand  differs  from  that  of  the  accepted 
sample  the  contractor  should  be  required  to  produce  written  authority  from  the 
supply  oflacer  to  the  effect  that  such  substitution  has  been  authorized ;  otherwise 
delivery  of  brands  diflfering  from  the  accepted  samples  will  be  cause  fbr 

Telection 

338  Meat  inspection— Department  of  Agriculture.— It  Is  directed  that 
officers  furnish  the  local  inspectors  of  the  Bureau  of  Animal  Industry  with  every 
facility  and  all  information  necessary  to  enable  them  to  make  inspection  of  all 
meats  and  meat-food  products  ordered  under  the  fresh-provisions  contracts; 
and  it  is  the  desire  of  the  bureau  that  the  waiving  of  inspections  be  reduced 

^A  copy  of  orders  for  meats,  meat-food  products,  bread,  fish,  oysters,  and 
clams,  to  contractors  should  be  furnished  the  local  inepector  of  the  Bureau  of 

6/24/17. 


SEC.  20. — ^PROCUREMENT  OP  PROVISIONS. 


119 


Animal  Industry  in  order  that  that  oflicial  may  be  in  a  position  to  know  what 
be  is  requested  to  inspect.    (S.  A.  M.  2304.) 
Inspectors  are  available  as  follows: 


Name. 

Address. 

Place. 

Dr. Lj  K  Green. ............. 

CareE.  W.  Penley 

Auburn,  Me. 

I>  H  A  Hedrick 

426 Cii.qtomhnn.cM  Rnildin? ,,.-,-r 

Baltimore.  Md. 

Dr  J   P  Rvder        . 

2001  r;i;Rt.nTnho?ise  nxuidinf? - 

Boston,  Mass. 

Mr  J.  ^.  Riemer. •  ...•••...•. 

Care  Swift  &  Co. 

Bridgeport,  Conn. 
Brooklyn.  N.  Y. 

Dr  Albert  Loner ••••      ....... 

5  Court  Square 

Dr.  B.  P.  Wende........ 

2.'>  ^Av^  Stoct  ExnhanKe  "RuHding. . ...... 

/Buffalo,  N.  Y. 
\Also  Erie,  Pa. 
Calais,  Me. 

Dr.  H.  T.  Potter 

Federal  Buildine 

Dr.  W  N.  NeiU 

Drovers  Natirtnal  Bf^Tl^  BuHding 

Chicago,  111. 

Dr.  E   P  Schaflter 

408  Post-Office  Buildine 

Tetroit,  Mich. 

Dr  O  T  Irons .....  .  .  .  . 

504  Post-Ofllce  Buildine 

Los  Aneeles.  Cal. 

Dr.  W.  T.Conway 

Care  Spwry  &  BeunesCo 

New  Haven,  Conn. 

Dr.  R.  W.  Tuck 

323  Post-Offlce  Buildine 

New  Orleans,  La. 
Also  Mobile,  Ala. 

l^r.  J.  Huelson.......... 

Barge  Building,  New  Yak 

[Also  Pensacola,  Fla. 

/For  p<Mt  of  New  York,  except 

Dr  T  M  Owen. •«•••.. 

Post-Office  Box  465 

\   navy  yard. 
Norfolk.  Va. 

Dr.  C  A.  SdiaufSer 

405  Post-Office  Buildine 

/Philadelphia,  Pa. 
\Also  Camden,  N.  J. 
Portland,  Me. 

Dr.  F.  W.  Huntington 

Dr.  E.G.  Joss 

Room  33  Post-Office  Building 

402  Customhouse 

Portland',  Oreg. 

Dr.  H.  M.  Smith 

407  Federal  Buildine 

/Providence,  R".  I. 
\Also  Newport,  R.  L 
San    ieeo.  Cal. 

Dr.  J.  E.  Cloud.... 

306  Federal  Buildine 

Dr.  H.  H.  Hicks 

105  Cnstomhoiise  B"n«'ine ,.  . 

Ran  TYan'^isfi".  f^l- 

Dr.  Jens  Mfidsexi 

646  C-entrftl  TiiHIdine , , . , . .  . 

Seattle.  Wash. 

Dr.  R .  E .  Thomson  -  ..... 

Care Carstens  PaoWnp Co ..., 

Tacoma.  Wash. 

Dr.  H.  K.  Walter 

929  Mun.Qev  Bniidine  - 

/Washington,  i>.  C. 
\.\lso  Alexandria.  Va. 
Wihnineton.  Pel. 

Dr.  G.  E.  Repp 

220  Tatnall  Street 

Mr.  J.  H.  Momssey 

Navy  yard 

Portsmouth,  N.  H. 

Mr.  £.  J.  Clohessy 

Navy  yard 

Charleston,  8.  C. 

339.  Rejections. — (Purchase  on  contractor's  accounts,  see  par.  506;  Reports 
against  contractors,  see  par.  507.)  Rejections  shall  be  made  by  the  supply 
officer  as  provided  in  par.  195.  The  medical  officer  is  authorized  to  reject 
fresh  provisions.  When  fresh  provisions  or  groceries  are  examined  and  not 
passed  by  the  inspectors  of  the  Department  of  Agriculture  the  supply  officer 
should  be  guided  accordingly.  In  case  he  differs  with  the  medical  officer  or  with 
the  inspectors  of  the  Department  of  Agriculture  as  to  acceptance  or  rejection  of 
articles,  he  should  refer  the  matter  to  the  commanding  officer  for  settlement. 

Rejections  contested  by  contractors  will  be  handled  as  provided  In  paragraph 
196. 

9/13/17. 


120         CHAP.  V. SUPPLY — PROVISIONS  AND  GENERAL  MESS. 

<*An    Standard  packages.— Weights  and  cnbic-al  measurements  of  Pac^Jg^  of 
^^^o^^su^^^m  the  provisions  and  clothing  depot,  navy  yard,  ^ew 

York  (east  coast)— 


SEC.  20. — ^PROCUREMENT  OF  PROVISIONS. 


121 


Artide. 


Unit. 


Kind  of  package. 


Poimd. 


Net 
quantity 

per 
package. 


Gross 
weight. 


Cubic 
measure. 


.do. 
.do. 
.do. 
.do. 
.do. 
.do. 
.do. 


.do. 
.do. 
.do. 
.do. 


Apple  butter 

Apples: 

Evaporated 

Tinned 

Apricots 

Asparagus,  tinned 

Bacon,  tinned 

Balcing  powder 

BaMng  soda 

Barley 

Beans: 

Kidney 

Lima,  dried 

Navy 

String,  tinned 

Beef: 

Chipped 

Corned ,  tinned 

Do 

Beets,  tinned 

Biscuit 

Butter,  tinned 

Catsup,  tinned 

Cheese,  tinned 

Citron 

Cocoa --.-• 

Cocoanut,  shredded 

Codfish  and  haddock 

Coffee 

Com  meal 

Cornstarch 

Corn,  tinned 

Crackers,  soda 

Emergency  rations -  - 

Extract,  lemon,  concentrated. 
Extract,  vanila,  powdered — 

Flour: 

Buckwheat 

Graham 

Wheat , 

"Wheat,  tinned -do 

Ham,  smoked I--<>o 

Hominy  grits 

Hops  .......-..••••••••*•"•"" 

Jams 

Lard  substitute 

Macaroni 

Mackerel 

Milk,  evaporated 

Mincemeat 

Mustu^d 

Nuts,  mixed 


Case  (6 tins). 


do '  Case  (2  tins) 


..do 

..do 

..do 

..do 

..do 

..do 

Gallon... 
Poimd . . . 

..do 

..do 

..do 

..do 

..do 

...do 

...do 

...do 

...do 

Each 

Bottle.... 
Pound . . . 


do. 
do. 
do. 


OUve  oil. . . 
Peaches: 

Evaporated . 

Tinned 

Pears,  tinned... 
Peas,  tinned  — 

9/13/17. 


Case  (12  tins) 

Case  (24  tins) 

....do 

Case  (6  tins) 

Case  (6  packages) . . 
Case  (36 packages). 
Sack 


do 

do 

do 

Case  (24  tins). 


Case  (12  tins) 

Case  (24  tins) 

...do 

Case  (6  tins) 

Case  (2tins) 

Case  (16  tins) 

Case  (6  tins) 

Case  (12  tins) 

do 

Case  (8  tins) 

Pail 

Case(48tins) 

Steel  drums 

Sack 

Case  (40  cartons) 

Case  (24  tins) 

C&SA ..,...-------••-••-• 

Case  ("so'tinsY.' 

Case  (6  bottles) 

Case  (24  tins) 


do 

...do 

...do 

...do 

...do 

...do 

..do 

..do 

..do 

..do 

Gallon... 


Pound . . . 

...do 

...do 

. ..do....< 


Sack 

....do 

....do 

Crate  (1  tin) 

Half  barrel 

Sack 

Case  (25  packages). 

Case  (6  tins) 

Case  (8tins) 

Case  (2  tins) 

Half  barrel 

Case  (48  tins) 

Keg 

Case  (24  tins) 

Case 

do 


Case  (2 tins).. 
Case  (24  tins). 

do 

do 

I  Average. 


42 
.*» 

■m 

45 
46) 
72 
30 
36 
100 

100 
100 
100 
28J 

72 

48 

36 

41 

50 

80 
4\ 

60' 

10 

40 

20 

48 
100 
100 

40 

30 

22 

50 
6 

24 

100 

100 

100 

50 

»95 

100 

25 

48 

40 

.V) 

100 

48 

50 

24 

50 

10 


50 
45^ 
45 
30 


Pound». 
55 

64 
95 
63 
64 

103 
42 
43 

100} 


10O2 

100? 

100} 

42 

101 

70 

.«» 

52 

71 
110 

54 

79 

11 

60 

2a 

67 
118 
100} 

51 

42 

42 

82 
9 

37 

100} 
100? 
100} 
60 
155 
101 
42 
66 
54 
67 
150 
65 
56 
40 
62 
99 

65 
63 
63 
42 


Cubkfeet, 
1.25 

1.83 
2.41 
1.50 
1.17 
2.33 
1.16 
.83 
2.41 

2.92 
2.33 
2.83 
1.00 

2.83 
1.41 
1.16 
1.3S 
3.16 
2.66 
1.58 
1.91 
.25 
2.00 
1.83 
1.50 
6.00 
3.42 
1.33 
.92 
2.67 
1.83 
.25 
1.08 


2.5S 

2.50 

2.75 

1.58 

3.  SI 

2.08 

1.25 

1.16 

1.08 

1.66 

3.06 

1.50 

1.33 

1.42 

2.25 

1.75 

1.58 
1.33 
1.83 
1.00 


Article. 


Unit. 


Kind  of  package. 


Pepper: 

Black Pound  — 

Cayenne ' . .  .do 

Pickles ...do 

Pineapple,  tinned ' . .  -do 

Pork,  salt ]...do 

Prunes,  tinned ...do 

Pumpkin,  tinned '...do 


Raisins do 

Rice do 

Rolled  oats,  tins do 

Rolled  oats do 

Salad  oil Gallon... 

Salmon,  tinned Pound  — 

Salt do ■ 

Sardines,  American,  tinned do , 

Sauce,  Worcester Gallon  — 

Sauerkraut,  tinned Pound  — 

Sausage,  Vienna,  tinned do , 

Spices: 

Allspice 

Cinnamon 

Cloves 

C\u-ry 

Ginger 

Sage 

Thvme 

Assorted 

Spinach,  tinned 

Sugar: 

Brown do. 

Granulated do. 

Powdered I . .  .do 

Tapioca ' . .  .do 


do , 

do , 

do 

do 

do 

do 

do 


Case  (24  tins).. 

do 

f^ee 

Case' (24  tins).. 

Half  barrel 

Case  (6  tins)... 

do 

Case  (8  tins)... 

Sack 

Case  (36  tins).. 
Case  (cartons). 

do 

Case  (48  tins).. 

Sack 

Case  (48  tins).. 

Keg 

Case  (24  tins).. 
do 


.do 

..do 

-do 

..do 

..do 

..do , 

..do 


Poimd  —  I  Case  (6  tins) . 


do Crate. 


Tea. 

Tomatoes,  tinned do. 

Vinegar Gallon  — 

Vinegar,  small ' . .  .do 

Fresh  provisions:  | 

Beef,  fresh I  Pound 

Veal,  fresh ...do 

Mutton ,  fresh .do . 


Sack 

do 

do 

Case  (48  cartons) . 


Case  (24  tins). 
Half  barrel... 
Kes 


Quarters. 

Sides 

Carcases. 


Frankfurter sausa  e ...do {  Case. 

Pork  sausage ' . .  .do 

Bologna  sausage j . .  .do ' . 

Beef  tongues I... do '. 

Beef  liver |...do '. 

Hamburger  steak L..do 

Chicken !...do 


Pork  loins 

Potatoes 

Onions 

Sauerkraut 

Butter I... do 

Cheese ...do.. 

Eggs !  Dozen 


...do 

...do 

...do 


Net 
quantity 

per 
package. 


24 
24 
57 
45 

100 
45 
38 
40 

100 

58i 

45 

8 

48 

100 

39 

5 

39 

48 

24 
24 
24 
24 
24 
24 
24 


.do 

do 

do 

do 

do 

do , 

do , 

v.- ifM !,">*■••••*>*  >•>••••••••! 

Half  barrel , 

Tub 

Case  (4  tins) 

Case  (30  dozen) 


33i 

100 
100 
25 
42 
42 
49) 
16 
8 

140-210 

45-80 

45-60 

25 

25 

25 

25 

25 

25 

>40 

»50 

UOO 

UOO 

>  115 

160 

140 

30 


Gross 

i^eii^t. 


Pounds. 
40 
37 

104 
63 

200 
58 
51 
53 

100} 
82 
71 
80 
70 

10(^ 
60 
60 
50 
70 

40 
40 
40 
40 
40 
40 
40 


Cubic 
measure. 


Cubic  ftet. 
1.06 
1.06 
2.75 
1.33 
4.50 
1.33 
1.33 
1.33 
2.08 
1.92 
3.16 
1.66 
1.50 
1.75 
1.33 
L50 
1.25 
1.66 

1.06 
1.42 
1.06 
1.42 
1.06 
1.43 
1.33 


47 

lOOf 
100} 
25} 
51 
71 
68 
162 
74 

140-210 

45-80 

45-60 

31 

31 

31 

31 

31 

31 

50 

60 

120 

120 

140 

65 

60 

60 


» Average. 


0/13/17. 


i  90  cubic  feet  per  (oa. 


1.00 

2.06 
2.33 
.59 
1.50 
4.25 
1.67 
4.33 
2.17 


(«) 

1.50 
1.50 
1.50 
1.50 
1.50 
1.50 
1.50 
2.00 
4.00 
4.00 
4.00 
1.50 
1.58 
2.33 


Section  21.— CARE  AND  ISSUE  OF  PROVISIONS. 


351.  Custody  and  care.— (In  general,  see  par.  211  et  seq.)  The  supply 
officer  will  maintain  a  stock  book  and  require  an  accurate  accounting  for  all 
provisions.     (S.  &  A.  Form  331.) 

The  supply  officer  will  keep  himself  informed  as  to  the  condition  of  provi- 
sions and  see  that  unfit  articles  are  promptly  surveyed,  removed  from  contact 
with  good  stock  and  disposed  of  as  recommended.  Fresh  provisions  should, 
when  necessary,  be  overhauled  and  sorted.  "  The  medical  officer  shall,  when 
required,  inspect  the  provisions  of  the  crew,  and  report  any  that  are  unsound 
or  likely  to  cause  illness."     (N.  I.  2110.) 

Storerooms  must  be  kept  clean  and  in  good  order,  and  every  opportunity 
should  be  availed  of  for  thorough  cleaning  of  the  refrigerating  rooms  and  vege- 
table lockers. 

352.  Stowage  of  provisions. — ^To  guard  against  loss,  provisions  should  be 
checked  into  storerooms,  whether  or  not  previously  checked.    Provisions  should 

-be  stowed  so  that  the  old  stock  may  be  used  first. 

The  most  conservative  method  of  stowing  the  refrigerating  rooms  Is  by 
hanging,  but,  with  the  approval  of  the  commanding  officer,  closer  stowage  may 
be  resorted  to  when  the  plant  is  considered  equal  to  the  tax. 

Fresh  vegetables  should  be  stowed  in  the  open  air  and  protected  as  far  as 
possible  from  excessive  heat.  In  freezing  weather  they  should  be  stowed  in 
protected  localities,  and  if  practicable  may  be  temporarily  stowed  in  open 
spaces  below  decks. 

353.  Inventdries. — (On  relieving  and  on  detachment,  see  par.  230.)  Inven- 
tories should  be  taken  not  less  often  than  once  a  quarter,  and  a  certificate  of 
complete  or  partial  inventory,  with  date  and  with  list  of  uninventoried  items, 
will  be  attached  to  the  quarterly  provision  return. 

354.  Surveys  of  provisions,  see  paragraph  246. 

355.  Issues. — (Duties  of  commissary  steward,  see  par.  106;  issues  to  desti- 
tute American  seamen,  see  par.  425f ;  issues  for  use  against  ship's  store  profits, 
see  par.  473.)  Provisions  will  be  issued  by  the  supply  officer  in  accordance 
with  ration  allowances  laid  down  in  paragraph  361  et  seq.  Issues  should  be 
accounted  for  daily  in  the  "  Statement  of  issues  to  general  mess  and  cost 
of  ration  daily."     (S.  &  A.  Form  26a.) 

356.  Transfers. — (See  par.  229  et  seq.;  to  vessels  without  a  supply  officer, 
see  par.  82.)  Provisipns  furnished  to  naval  auxiliary  vessels  will  be  transferred 
on  invoice,  not  sold.  Invoices  will  be  in  quadruplicate;  the  original  and  one 
copy  will  be  forwarded  to  the  Bureau  of  Supplies  and  Accounts  immediately 
after  the  transfer,  one  copy  given  to  the  master,  and  one  filed  with  the  provi- 
sion return.     (S.  A.  M.,  1872.) 

The  "issuing  price"   (par.  425-1)  will  be  used  for  all  transfers,  including 
transfers  to  a  successor. 
Transfers  of  provisions  to  ship's  store  account  are  not  authorized. 

357.  Sales  to  messes. — "  Such  provisions  as  in  the  opinion  of  the  supply 
officer  can  be  spared  from  the  supply  on  board,  without  unduly  reducing  the 
quantities  for  regular  issue,  may  with  the  approval  of  the  commanding  officer, 
be  sold  to  officers'  and  other  messes  at  their  average  cost  price,  to  be  delivered 
only  at  the  regular  times  and  places  of  issue ;  but  no  person  or  mess  shall  be  pier- 
mitted  to  purchase  a  full  allowance  of  any  article  while  the  crew  is  on  short 
allowance  thereof."     (N.  I.  4545-1.) 

"  Supply  officers  shall  keep  regular  accounts  of  provisions  so  issued,  entering 
the  same  separately  in  the  quarterly  returns,  and  shall  receive  payment  for 
them  monthly,  crediting  the  Government,  under  the  head  of  *  Provisions,'  with 
tlie  amount  so  received."    (N.  I.  4545-2.) 

5/24/17.  123 

73416"— 18 10 


124         CHAP,  v.— SUPPLY— PEOVISIONS  AND  GENERAL  MESS. 
"At  the  end  of  each  month  an  f  I"'-- '"u^rindnht^^^e^'fv^^^^^^^ 

4548-3.)  /!!.„_,  ooA\  win  he  filled  out  In  duplicate  at  the  time  of 

"  Issues  to  messes  (Form  336)  jUl  be  »''«1^J" '^tative  of  the  mess  obtain- 
gale.  Both  copies  should  be  receipt^  by  J^«  ^/*^^"Jatlve  of  the  mess  con- 
ing the  supplies.  One  <»Py  ^'"  ^,  ^f  ^°  J?  ^ffl^^t^^  u^  in  maldng  up  the 
^^^.r^rj^t^^t  T^e^^'t^r^'^^S^TZ  ^)  at  the  close  of  the 

'"^."it  order  to  provide  a  "-i*"™  -«tf  »' ^'if/hef  f^r1he"!n1orV^?  «; 
messes  and  other  messes  for  5«^h,  the  bureau  pubhshe^for^^  quarters, 

fdes~S"^rc2lesT^Slin'^S'ol'°Xmuttonn^^^^        together  with  the 
^,;^r^i^fX^v%?e^st  prU.  to  ^  c.^^^^^        *,XTrticular  Wnd  of 
••  The  base  price  to  be  used  is  to  ^1 ««  ?;"^g«  <»^i,  °      ^o^ij,  be  taken  that 
meat  sold  as  shown  by  ^esup^y  officers  record^    Caje  ^hou  o^^^^  ^^  ^^^^ 

the  average  price  is  not  based  on  the  a\f '*«;  P"""" J;%.  the  Government  of  beef 
'^:Ta:a°'£iTf£''^^eZr^\T^r^!'^eT^l^,  such  as  mutton. 

^^To^d-S^^ue^es  price^f  a„y^  ^^^J^l^-Z'^^^^'  '^^o^et 
plied  by  the  percentage  in  *«  cohMjn    Perc^tage  or  ^      g  v  ^ouse 

Lple.  Witt  beef  at  ""^SJ^^f^^Tof  ^  ^en^.  o?^^  ce^'«  ^'  P<^"°^-    0°  *« 

ga^n^^S  Tncrta^  of^^T'-  ^-"^ted  for  as  prescribed  in  the 
provisions  return.  should  be  sold  In  full  packages,  viz,  beef  in 

5/24/17. 


SEC.  21. — CAKE  AND  ISSUE   OF  PROVISIONS* 


125 


BEIEIF. 


PiGURB  1. — Side  of  beef  trimmed  in  accordance  with  Navy  Specification  56B9 — Carcass 
beef  in  small  cuts:  1,  Hind  shanks  for  soup;  2,  rumps  for  roast;  3,  rounds  for  stCAk: 
4,  sirloin  steaks ;  5,  porterhouse  steaks ;  6,  flank  steaks ;  7,  flanks  for  boiling ;  8,  short 
ribs  for  roast;  9,  navel  flanks  for  boiling;  10,  rib  roast;  11,  rib  steaks;  12.  chuck 
steaks;  13,  chuck  roasts;  14,  briskets  for  boiling;  15,  shanks  for  soup:  xx.  knuckles 
off ;  oooo,  lumbar  and  kidney  fat  out ;  A ,  4  vertebra  off. 

5/24/17. 


126 


CHAP.   V. SUPPLY — PEOVISIONS  AND  GENERAL  MESS. 


SEC.  a. — CABE  AND  ISSUE  OF  PEOVISIONS. 


127 


Percentage 

of  issuing 

price. 


CARCASS  BKEF  IN  MAEKET  CUTS 

Ribs 

Loins 

Rounds 

Flanks 

Navel  end 

Chucks 

Shrinkage 


CAECASS  BEEF  IN  SMALL  CUTS. 


1.  Hind  shanks  for  soup.. - 

2.  Rumps  for  roast 

3.  Rounds  for  steak 

4.  Sirloin  steaks 

5.  Porterhouse  steaks 

6.  Flanksteaks 

7.  Flanks  for  boiling 

8.  Short  ribs  for  roast 

9.  Navel  flanks  for  boiling. 

10.  Rib  roast 

11.  Ribsteaks 

12.  Chucksteaks 

13.  Chuckroa'sts 

14.  Briskets  for  boiling 

15.  Shanks  for  soup 

Shrinkage 


BEST  HIND  QUAKTEBS  IN  SMALL  CUTS. 

Hind  Shanks  for  soup 

Rumps  for  roast 

Rounds  for  steak 

Sirloin  steaks 

Porterhouse  steaks 

Flanksteaks 

Flanks  for  boiling 

Shrinkage 


BKKP  rOEE  QUAETEES  IN  SMALL  CUTS. 


Short  ribs  for  roast 

Navel  flanks  for  boiling. 

Rib  roasts 

Ribsteaks 

Chucksteaks 

Chuck  roasts 

Briskets  for  baling 

Shanks  for  soup 

Shrinkage 


Hind  quarters 

Fore  quarters 


6/24/17. 


3.82 
3.83 
15.46 
9.00 
8.50 
1.00 
4.10 
2.72 


48.43 


4.00 
4.47 
3.50 
5.60 
13.00 
10.00 
6.00 
4.00 
1.00 


51.57 


48.43 
51.57 


100.00 


30 

70 
110 
130 
200 
170 

80 


80 

60 

110 

140 

110 

70 

90 

40 


100 
100 


MUTTON. 


• 

Per  cent. 

Percentage 

of  issuing 

price. 

CAECASS  SHEEP  IN 
SMALL  CUTS. 

Legs 

Lorn  chops 

Flanks 

French  chops 

Stew 

Shrinkage 

23.73 
20.34 

3.39 
20.34 
30.50 

1.70 

100 
130 

50 
155 

60 

100.00 

HINDS  SHEEP. 
TjBgS 

49.13 

42.11 

7.01 

1.75 

100 

Lom  chops 

130 

Flanks 

SO 

Shrinkaee 

100.00 

FOEES  SHEEP. 

French  choDS 

39.34 

59.01 

1.65 

155 

Stew 

Shrinkage 

60 

100.00 

Fore  anarters 

51.69 
48.31 

90 

Hind  aiiartfirs 

110 

ino.na 

1 

5/24/17. 


FiGUBB   2. — Cuts   of   mutton   and   lamb: 

1,  2,   saddle ;   3,   4,    5,   rack ;    1,   2,   8, 
long  saddle;  2,  3,  4,  5,  body;   1,  leg; 

2,  loin  ;  3,  short  rack ;  2,  3,   back ;  4, 
breast ;  5,  chuck ;  4,  5,  stew. 


128 


CHAP.   V.- 


-SUPPLY — PROVISIONS   AND  GENERAL  MESS. 


Section  22.— BATIOITS. 


NoTB. — ^Rations,  commuted,  enlisted  men,  see  par.  679 ;  officers,  see  pars.  841-12,  848 ; 
"  Sabsistence  "  (meals),  see  par.  679;  "Subsistence  en  route,"  see  par.  517. 


▼SAL. 


FIGURE  3.— Cuts  of  veal :  1,  2.  saddle  (or 
2   hind   quarters);    »»   4,   rack    (or   2 
fore  quarters)  ;  1,  leg ;  2,  loin  ;  3.  ribs . 
4  stew, 
5/24/17. 


CABCAS    VEAL   IN    SMALL 

CUTS. 

Breast 

Chops 

Chucks 

Shanks 

Legs 

Loins 

Flanks 

Shanks 

Shrinkage 


Per  cent. 


Percentage 

of  issuing 

price. 


Legs 

Loins 

Flanks... 
Shanks... 
Shrinkage 


Fore  quarters 
Hind  quarters 


FORES  VEAL. 

Bre?st 

Chops i 

Chucks ; 

Shanks - ' 

Shrinkage 


HINDS  VEAI 


361.  nations — ^Defined. — ^The  term  ordinarily  denotes  the  Navy  ration  in 
kind,  the  unit  being  one  day's  legal  allowance  of  provisions,  prepared  and  issued 
by  the  supply  department  to  such  persons  of  the  Navy  or  Marine  Corps  as  may 
be  entitled  to  receive  it  at  Grovernment  expense,  and  to  such  other  persons  as 
may  on  proper  authority  be  thus  subsisted.     (See  par.  363.) 

The  term  "  ration  "  is  also  used  in  connection  with  additional,  substituted, 
or  partial  allowances  in  kind  authorized  under  certain  circumstances  as  night- 
watch  rations,  holiday  rations,  50-cent  and  55-cent  rations,  emergency  rations, 
hospital  rations,  short  rations,  abandon-ship  rations,  haversack  rations. 

362.  Messes  afloat: 

The  general  mess  (see  par.  381  et  seq.)  shall  be  subsisted  on  the  Navy  ration 
In  kind,  issued  by  the  supply  department. 

Officers'  messes. — (Commissioned  and  warrant  officers'  messes  will  be  com- 
posed of  officers,  officers'  stewards,  officers'  cooks,  and  mess  attendants  assigned 
thereto. 

Officers'  messes  will  subsist  all  persons  assigned  to  them.  The  procurement 
of  food  and  the  preparation  and  issue  of  rations  for  these  messes  do  not  con- 
cern the  supply  department,  except  that  individual  articles  of  provisions  may 
be  purchased  by  the  messes  for  cash.     (See  par.  357.) 

The  commuted  rations  of  officers  entitled  to  receive  them  shall  be  settled  by 
the  supply  officer  with  the  individual  officers  by  credit  on  the  roll.  The  treas- 
urer of  an  officers'  mess  shall  be  paid  monthly  all  unchecked  commuted  rations 
for  the  enlisted  servants  assigned  to  such  mess;  and  he  shall  be  paid  cost  of 
subsistence  at  authorized  rates  for  sick  enlisted  men,  prisoners,  and  pilots 
subsisted  in  the  mess.     (See  par.  679,  Subsistence.) 

Chief  petty  officers'  mess. — "A  separate  mess  shall  be  formed  for  chief  petty 
officers  to  which  one  cook  shall  be  allowed.  When  the  number  of  the  mess 
is  less  than  fifteen,  one  messman  shall  be  allowed  in  addition  to  the  cook ; 
when  the  number  in  the  mess  is  more  than  fifteen  and  less  than  thirty,  a  sec- 
ond messman  shall  be  allowed ;  and  when  the  number  in  the  mess  is  more  than 
thirty,  a  third  messman  shall  be  allowed."     (N.  I.  2513-1.) 

The  chief  petty  officers'  mess,  when  not  receiving  Navy  rations  in  kind,  will 
receive  commuted  rations  as  provided  in  paragraph  679.  In  such  case  the  mess 
will  subsist  all  persons  assigned  to  it;  and  the  procurement  of  food  and  the 
preparation  and  issue  of  rations  do  not  concern  the  Supply  Department,  except 
that  individual  articles  of  provisions  may  be  purchased  by  the  mess  for  cash. 
(See  par.  357.) 

363.  Persons  entitled  to  rations: 

Officers. — ^"With  the  exception  of  commissioned  officers  of  the  line,  Me<lical 
CJorps,  and  Pay  Corps,  and  of  chaplains  and  commissioned  warrant  officers ;  all 
officers  of  the  Navy  are  entitled  to  one  ration,  or  to  commutation  therefor  at 
the  rate  of  thirty  cents  a  day,  while  doing  duty  on  board  a  seagoing  vessel  of  the 
Navy.  Midshipmen  are  entitled  to  one  ration,  or  to  commutation  therefor,  at 
all  times."     (N.  R.  4517-1.) 

"The  law  does  not  provide  for  the  allowance  of  rations  to  commissioned 
officers  of  the  Marine  Corps."     (N.  R.  4517-3.) 

"  Officers  of  the  Navy  on  sea  service  with  the  exceptions  mentioned  in  article 
R  4517  (1)  are  entitled  to  their  rations  while  temporarily  doing  the  duty  of  the 
ship  on  shore."     (N.  R.  4522.) 

5/24/17.      .  ..  .  ^      vl2».         - 


130         CHAP.  V. — SUPPLY — PROVISIONS  AND  GENERAL  MESS. 

Such  rations  may  be  drawn  in  kind  when  officers  are  serving  with  toe  la^^^^^ 

force  or  at  other  times,  if  so  elected,  but  are  in  practice  credited  on  the  roll  at  30 

cents  Der  day     Officers  not  entitled  to  rations  may  receive  them  in  kind  whUe 

^^vinrwith  iheTnding  force,  in  which  event  the  cost  of  the  rations  as  shown 

b^IrtlaTi^ues  to  crew  and  mkrines  wUl  be  checked  against  their  pay  accounts. 

(Comp.  Dec.  Feb.  18,  1910.) 

Orders  supporting  such  transactions,  see  paragraph  425n.  TTnU*wi 

TPtLiLtpd  men  (Naw)  —"All  enlisted  men  in  the  Navy  attached  to  any  United 

Stfti  v^Tor  sS'and  doing  duty  thereon  shallj^  allowed  a  ration  or  com- 

"^SrecTmeTtifiHre  c'o^piK-'The  lon^mmlifoned  officers,  private  and 

niu™ntoTthi  Ma^iTe^^^^^^  ^%«'^^,«f.^^  ""s'^Ld 'ait'Sf  M^k'r'^" 

titled  to  receive  one  Navy  ration  daily.     (Sec.  1615,  R.  S.,  and  act  of  Mar.  j. 

^^Vzt«f6d^ia?«ew^^(Vat7i/  or  MaHne  Corp«).— "Enlisted  men  on  board  a 
Bh^l^r  dutf^r  p^^^  borne  upon  the  rolls,  are  supernumeraries  en- 

titl^  to  pay  Mid  shall  be  rationed  with  the  crew  upon  the  order  of  the  com- 
manding  offline??     (N.  R.  4517-^.)    This  order  should  accompany  the  quarterly 

'''p^er^-The  commanding  officer  "  shall  take  care  that  all  prisoners  ofwar 
♦  ♦  *  are  supplied  with  rations  properly  cooked."  (N.  R.  2061-7.)  When 
prisoners  are  assigned  to  the  general  mess  they  shall  be  allowed  one  ration 

**Piioti^*ss?gned  to  the  general  mess  will  be  allowed  one  ration  each.  (N.  R. 
45ia)     The  order  of  the  commanding  officer  should  accompany  the  quarterly 

^^D^Utute^Am^ican  seamen.-^^  Destitute  American  seamen  received  on  board 

are  supernumeraries  not  entitled  to  pay  and  rations  Ifg"?  f^lf  / VnbsTsten^ 
be  upoVthe  written  order  of  the  commandmg  officer."  (N.  1. 4^.)  Subsistence 
will  hp  senarately  accounted  for  as  provided  in  paragraph  425f. 

^fl^llwHfS^ial  authority  is  necessary  for  rationing  Naval  Militia  and 
when  such  organizations  are  embarked  on  a  ship  of  the  Navy  instrucUons  should 
^reauested  concerning  method  of  rationing.  Arrangements  for  reimburs- 
meiiTom  the  Sate  authorities  will  ordinarily  be  made  by  the  Navy  Departm^ 

Miscellaneous.— The  furnishing  of  rations  for  passengers  other  than  as  hereto- 
fore provided  is  not  authorized  unless  arrangements  for  reimbursement  have 
hpen  entered  into  by  proper  authority. 

Di^rg€d  men.--''  Honorably  discharged  men  electing  homes  on  board  re- 
•  iJ^^mU  are  entltied  to  one  ration  per  day  for  a  period  of  four  months  from 
thP  date  ofdlscharge.    This  ration  can  not  be  commuted.      (N.  I.  4551.) 

Iw^^NnmSSr^of  rktions  allowed.-"  The  executive  officer  shall  prepare  the 
daily  and  monthly  ration  records  to  be  forwarded  the  supply  officer  of  the  ship, 
and  shall  be  responsible  and  accountable  fer  their  correctness  as  affording  the 
supply  officer  a  ration  issue  basis."     (N.  I.  2513-4.)  *  *    „  v^ 

"The  supply  officer  shall  be  promptly  notified  when  men  are  sent  to  a  hos- 
Dltal  for  tr^tment,  or  when  absent  from  their  ship  or  station  with  or  without 
leare     In  all  cases  the  issue  of  rations  or  commutation  therefor  shall  cease 

^^^5^1"  PaVrS^  *  A.  Form  No.  27a)  will  be  summarl^ 

monthly  on  "Monthly  ration  record"  (S.  &  A.  Form  No.  27)  by  the  executive 
officer      (See  Instructions,  reverse  of  form.)  ^       ^  *vt 

Supernumerary  absentees  will  be  entirely  omitted  from  Forms  27  and  27a, 
no  credit  or  checkage  of  their  rations  being  necessary. 

O^Navy  ration  In  kind  will  be  aUowed  daily  for  each  person  actually  on 
h<MTd  shlD  (Including  men  granted  liberty  not  exceeding  48  hours,  and  m^ 
ftSent  ior  any  reason  who  take  at  least  one  meal  on  board— Comp.  Dec ,  Dec.  9, 
iS??  except  officers  (but  see  par.  363-1),  persons  subsisted  in  officers'  messes, 
and  members  of  and  persons  subsisted  in  the  chief  petty  officers'  mess. 

5/24/17. 


SEC.  22. — RATIONS. 


131 


In  case  of  men  transferred,  credit  for  ration  for  day  of  transfer  will  be  taken 
by  the  ship  from  which  transferred  unless  transfer  Is  made  before  breakfast. 
The  rations  of  sick  enlisted  men  subsisted  by  officers'  messes  will  not  be  checked 
if  the  medical  officer  requires  that  such  subsistence  be  merely  supplementary 
to  the  Navy  ration.  "A  certificate  should  be  made  on  all  public  bills  for  special 
diet  as  to  whether  it  covers  all  or  part  of  the  subsistence  of  the  men  concerned.** 
(S.  A.  M.  952.) 

Rations  will  not  be  checked  for  enlisted  men  of  the  Navy  serving  with  the 
landing  force  unless  subsisted  otherwise  than  on  the  Navy  ration.  Rations  for 
enlisted  men  of  the  Marine  (IJorps  serving  on  shore,  see  paragraph  410. 

365.  Navy  ration  law. — The  naval  appropriation  act  approved  June  29,  1906, 
contains  the  following: 

"  Provided,  That  sections  fifteen  hundred  and  eighty  and  fifteen  hundred  and 
eighty-one,  Revised  Statutes,  be  amended  to  read  as  follows: 

"  *  Sec.  1580.  The  Navy  ration  shall  consist  of  the  following  daily  allowance 
of  provisions  to  each  person :  One  pound  and  a  quarter  of  salt  or  smoked  meat, 
with  three  ounces  of  dried  or  six  ounces  of  canned  or  preserved  fruit,  and  three 
gills  of  beans  or  peas,  or  twelve  ounces  of  flour ;  or  one  pound  of  preserved  meat, 
with  three  ounces  of  dried  or  six  ounces  of  canned  or  preserved  fruit  and  eight 
ounces  of  rice  or  twelve  ounces  of  canned  vegetjibles,  or  six  ounces  of  desiccated 
vegetables;  together  with  one  pound  of  biscuit,  two  ounces  of  butter,  four 
ounces  of  sugar,  two  ounces  of  coffee  or  cocoa,  or  one-half  ounce  of  tea  and  one 
ounce  of  condensed  milk  or  evaporated  cream ;  and  a  weekly  allowance  of  one- 
quarter  pound  of  macaroni,  four  ounces  of  cheese,  four  ounces  of  tomatoes, 
one-half  pint  of  vinegar  or  sauce,  one-quarter  pint  of  pickles,  one-quarter  pint 
of  molasses,  four  ounces  of  salt,  one-half  ounce  of  pepper,  one-eighth  ounce  of 
spices,  and  one-half  ounce  of  dry  mustard.  Seven  pounds  of  lard,  or  a  suitable 
substitute,  shall  be  allowed  for  every  hundred  pounds  of  flour  issued  as  bread, 
and  such  quantities  of  yeast  and  flavoring  extracts  as  may  be  necessary. 

"  •  Sec.  1581.  The  following  substitution  for  the  components  of  the  ration  may 
be  made  when  deemed  necessary  by  the  senior  officer  present  in  command :  **  For 
one  and  one-quarter  pounds  of  salt  or  smoked  meat  or  one  pound  of  preserved 
meat,  one  and  three-quarters  pounds  of  fresh  meat  or  fresh  flsh,  or  eight  eggs ; 
in  lieu  of  the  articles  usually  Issued  with  salt,  smoked,  or  preserved  meat,  one 
and  three-quarters  pounds  of  fresh  vegetables ;  for  one  pound  of  biscuit,  one  and 
one-quarter  pounds  of  soft  bread  or  eighteen  ounces  of  flour ;  for  three  gills  of 
beans  or  peas,  twelve  ounces  of  flour  or  eight  ounces  of  rice  or  other  starch  food, 
or  twelve  ounces  of  canned  vegetables ;  for  one  pound  of  condensed  milk  or  evapo- 
rated cream,  one  quart  of  fresh  milk ;  for  three  ounces  of  dried  or  six  ounces  of 
canned  or  preserved  fruit,  nine  ounces  of  fresh  fruit ;  and  for  twelve  ounces  of 
flour  or  eight  ounces  of  rice  or  other  starch  food,  or  twelve  ounces  of  canned 
vegetables,  three  gills  of  beans  or  peas ;  In  lieu  of  the  weekly  allowance  of  one- 
quarter  i)Ound  of  macaroni,  four  ounces  of  cheese,  one-half  pint  of  vinegar  or 
sauce,  one-quarter  pint  of  pickles,  one-quarter  pint  of  molasses,  and  one-eighth 
ounce  of  spices,  three  pounds  of  sugar,  or  one  and  a  half  pounds  of  condensed 
milk,  or  one  pound  of  coffee,  or  one  and  a  half  pounds  of  canned  fruit,  or  four 
pounds  of  fresh  vegetables,  or  four  pounds  of  flour. 

"  * "  An  extra  allowance  of  one  ounce  of  coffee  or  cocoa,  two  ounces  of  sugar, 
four  ounces  of  hard  bread  or  its  equivalent,  and  four  ounces  of  preserved  meat  or 
its  equivalent  shall  be  allowed  to  enlisted  men  of  the  engineer  and  dynamo  force 
who  stand  night  watches  between  eight  o'clock  postmeridian  and  eight  o'clock 
antemeridian,  under  steam." ' "     (See  par.  368.) 

DAILY. 

"  1  pound  hard  bread  (biscuits) ;  or  1^  pounds  fresh  bread ;  or  1\  pounds  flour. 

1  pound  tinned  meat;  or  li  pounds  salt  meat;  or  \\  pounds  smoked  meat;  or 

If  pounds  fresh  meat ;  or  IJ  pounds  fresh  flsh ;  or  8  eggs ;  or  If  pounds  poultry. 

5/24/17. 


132  CHAP.   V. SUPPLY PROVISIONS  A^^  GENERAL  MESS. 

i  pound  tinned  vegetables;  or  If  pounds  fresh  vegetables;  or  3  gills  beans  or 
peas ;  or  i  pound  rice  or  other  cereal. 

2  ounces  coffee ;  or  2  ounces  cocoa ;  or  i  ounce  tea. 

1  ounce  evaporated  milk;  or  ^  quart  fresh  milk.  i,  *     4.  r«„^ 
^  pound  dried  fruit;  or  |  pound  tinned  fruit;  or  ^  pound  ^^^^^^^^i^*  («^"^ 

rationof  fruit  is  allowed  with  each  ration  of  beans,  peas,  rice,  and  other  starch 
foods  and  canned  vegetables  issued). 

2  ounces  butter. 

4  ounces  sugar.  ^       ^      ^ 

7  pounds  lard  for  every  100  pounds  flour  used  as  bread. 

WEEKLY. 


SEC.  22. — ^RATIONS. 


133 


4« 


I  pound  cheese. 
i  pound  macaroni. 
^  pound  pepper. 
i  pound  pickles. 
^  pound  mustard. 


i  pound  salt, 

i  pint  sirup. 

1^1  pound  spices. 

i  pound  tomatoes  (canned). 

i  pint  rnegar  or  oil. 


-  Y«aqt  baklne  Dowder,  and  flavoring  extracts  as  required." 
N^--ThKrof  the  ration  law  (sec.  1581,  R.  S.)  which  permits  substitu- 
tion^^««nfi^ie.  of  certain  articles  for  the  under  if^^e  of  articles  ^^^^^^^^^V^ 
will  be  disregarded  until  further  instructions."     (S.  A.  M.  308,  May  1,  lyirM 
SubstitudSrwiU  be  made  by  value  as  provided  in  the  act  of  March  2.  1907. 

^a^^N^' ration-Over  and  under  issues.— "The  naval  appropriation  act 
annroved  March  2, 1907,  provides  that  *  any  article  comprised  in  the  navy  ration 
X  I^I^sGS  in  Excess  of  the  authorized  quantity,  provided  there  ^^^i^f^ 
Issue  of  the  same  value  in  some  other  articles  or  articles.'  "     (S   A.  M.  .-WS.) 

To  ^iSutHver  and  under  issues  (on  S.  &  A.  Form  36a).  the  quantity  of 
each  art^e  of  the  ration  issued  will  be  converted  from  weight  or  measure  into 
mimber  of  rations  at  the  unit  weight  or  measure  allowed  per  rat  on.  The 
S^^Jthus  arrived  at  will  be  grouped  i^to  components  (i_e..  bre-^^.'^™^^^^^^^^ 
vSgetables,  fruits,  beverages,  etc.,  as  indicnted  in  par  367).  The  difference 
b^^n  the  total  number  of  rations  of  any  one  component  issi^d  and  the  total 
n^mC  of  rXns  allowed  as  certified  to  by  the  executive  officer  will  be  the 
Sumblr  of  rations  of  such  component  overissued  or  underissued,  as  the  case 
m»v  h^  (exceot  fruits  and  lard,  see  below).  ,      x« 

-The  valSf  of  Sch  component  will  be  determined  by  Indlvldunl  supply  offi- 
cers according  to  the  actual  cost  of  the  provisions  Issued.  In  order  to  arrive 
^  the^lue  of  a  comopent,  ♦  *  *  divide  the  total  number  of  rations  Into 
Xe  total  cost  of  the  quantities  issued.  The  value  of  a  component  will  be  carried 
out  to  four  decimal  places."     (S.  A.  M.  3739.)  . ,  ^  ^,         , 

"  There  may  be  an  overissue  of  any  ration  components  provided  there  Is  an 
underissue  of  equal  value  of  other  components."     (S.  A.  M.  3740-41.) 

Saving  can  not  be  carried  forward  to  a  succeeding  quarter. 

•'The  following  example  illustrates  the  method  of  arriving  at  the  value  of  a 
ration  component: 


Bread  oc»nponent. 

Pounds. 

Rations 

Value  of 
issues. 

Biscuits 

Bread,  fresh 

Floor -• .....-• 

100 
1,000 

2,ooe 

-  100 

-  800 
-1,778 

30 
50 

(■«— ^.1                                 .._.......••••«•.•.•••••••••••*•.*•••■ 

2,«78 

86 

TO€ai.... •••••••-•• •••••••••••••••••••*• 

2.678  rations  divided  into  $86=10.0321.  value  of  component. 
5/24/17. 


"  The  value  of  the  lard  component  will  be  the  actual  Issuing  price  per  pound. 

"  When  the  quantity  of  tomatoes  expended  on  the  provision  return  Issued  to 
crew  and  marines  exceeds  the  weekly  allowance  with  macaroni  and  cheese  the 
excess  will  be  treated  as  Issued  as  *  canned  vegetables  *  and  become  part  of  the 
under  or  over  Issue  of  the  'vegetable  component,'  Instead  of  an  overissue  as 
*  tomatoes.'  In  other  words,  the  statement  of  under  and  over  issue  will  never 
show  an  overissue  of  tomatoes." 

367.  Navy  ration — Table  of  components. — "All  articles  of  provisions  re- 
ceived by  transfer  from  supply  officers  at  navy  yards  and  stations,  and  from 
supply  officers  afloat,  as  well  as  articles  received  from  dealers  ashore,  either 
under  contract  or  by  open  purchase,  with  the  exception  of  *  miscellaneous ' 
articles  [see  (b)  below]  will  be  regarded  as  ration  equivalents  and  Issued  in 
accordance  with  the  following  table  "  (S.  A.  M.  373G)  : 


Components. 


Bread: 

Bisaiit pound.. 

Crackf^rs— 

Soda do — 

Oystr do..-. 

Brfai,fr^sh— 

Whf»at pounds . . 

Graham do — 

Rolls do — 

Flour- 
Wheat.... do — 

Graham do — 

Buckwheat do 

Com  meal do 

Heat: 

Pres'^rved — 
Tinn«d— 

Bacon pound.. 

Corned  beef. do — 

Chipped  beef do 

Codfish  and  haddock. .do — 

Salmon do — 

Sardines do 

Saust^e  (Vienna) do — 

Luncheon  meat do — 

Salt- 
Corned  beef,  fresh pounds . . 

Salt  pork do — 

Salt  mackerel .....do... 

Smoked- 
Bacon,  sugar  cured  and  smoked, 

pounds 

Ham,  sugar  cured  and  smoked, 

.     pounds 

Sh(nilder.    sugar    cured    and 

smoked pounds. 

Saus£^e,  frankfurters do. . . 

Sausage,  bologna do... 

Tongue,  beef. do — 

Fresh- 
Beef do... 

Mutton do... 

Pork do — 

Veal do.. 

Sausage,  pork '. do — 

Liver,  beef do.. 

Hamburger  steak do. . 

Chicken do.. 

Fowl do — 

Turkey do . . 

Fish,  firesh do — 

Eggs number.. 

9/13/17. 


Ration  al- 
lowance. 


11/4 


11/8 


1  1/4 


1-3/4 


Components. 


Ration  al- 
lowance. 


8 


Vegetables: 
Dried- 
Beans— 

Navy gills . 

Lima do — 

Kidney do — 

Canned — 
Beans- 
Lima pound.. 

String do — 

Com do — 

Peas do — 

Tomatoes do — 

Pumpkin do — 

Beets do... 

Fresh- 
Turnips pounds. 

Carrots do 

Tomatoes do.... 

Beets do — 

Onions,  green do — 

Squash do 

Pumpkin do — 

String  beans do 

Peas,  greMi,  in  pod do.... 

Com,  green,  sugar,  on  cob,  in 

husk pounds. . 

Spinnach do — 

Cauliflpwer do — 

Lettuce do 

Cucumber do — 

Celery do — 

Radishes. do — 

Rhubarb do — 

Parsnips do — 

Eggplant do — 

Peppers,  green  and  rad . .  .do 

Aspan^us do.... 

Parsley do.. 

Potatoes — 

Irish do.. 

Sweet do 

Onions do... 

Cabbage do 

Cereals  and  starch  foods: 

Rice pound. . 

Civnstarch do.. 

Barley do.. 

Hominy do.. 

Oats,  rolled do.. 

Tapioca do.. 


3/4 


13/4 


13M 


l/» 


134         CHAP.  V. — SUPPL'y — PBOVISIONS  AND  GENERAL  MESS. 


SEC.  22. — RATIONS. 


135 


Components. 


Rational*  I 
lowance. 


Ptuit: 

Dried—  , 

Apples pound.. 

Citron do.... 

Cunants do.... 

Coooanut,  shredded do. . . . 

Peaches do — 

Raisms do.... 

Canned—  , 

Apples do.... 

Apricots do.... 

Peaches do — 

Pears d® — 

Pineapple do.... 

Prunes do — 

Preserved— 

Jams do — 

Apple  butter do... 

Mincemeat - — do. . . 

Fresh—  . 

Peadies do... 

Pears Jo... 

Cherries.....  ••..-•-- 5^**" 

Grapes do . . . 

Berries,  all  kinds do... 

Cranberries do... 

Watermelon do — 

Cantaloupe do. . . . 

Plums do — 

Grapefruit do... 

Pineapple do. . . 

Appl'S do... 

Bananas do. . . 

X^emons. ...  ■••..•...•.•-  .oo. . . 

Oranges do... 


I 


Components. 


Ration  al- 
lowance. 


3/16 


3/8 


..do.  • . 
.quart. 


9/16 


Beverages:  . 

C^ee pound. 

Cocoa. do... 

Tea. do-  • 

Milk: 

Evaporated 

Fresh 

Ezti-acts,  flavoring: 

Vanilla. 

Lemon. 

Vinegar  and  sauces: 

Vinegar P™*- 

Oil,  salad do.... 

Sauce,  Worcestershire do — 

Catsup do.... 

Butter pound.. 

Cheese do — 

Baking  powder 

Baking  soda 

I^d^?*  pounds  to' every  100  pounds 

flour  as  bread.  ^  ^,*  *   •    ♦».. 

Oil,  cottonseed,  as  lard  substitute  in  the 

proportion  of  1  gaUon  to  10  pounds  lard 

Macaroni  and  vermicelli pound. 

Mustard do... 

Pepper,  black  and  cayenne 5®  *  * ' 

Pickles  and  sauerkraut do... 

Salt dd;- 

Sirup P™j- 

Spices,  assorted pound. 

Sugar do... 

Yeast •:• 

Tomatoes pound. 


J 


t 


:•) 
:») 
(») 
(«) 

^*> 
(») 


•r 

'  f 


>  As  needed 


sPaUy. 


•  Weekly. 


"(o)  All  provisions  not  mentioned  above  purchased  upon  r«luisitlOM  ap- 
Droved  in  accordance  with  article  2241-3  of  the  Naval  Ins^ctlons  [see  pan 
^^51  OT  bythe  commanding  officer  in  foreign  ports,  which  can  Properly  be 
^flcS  imd«r  a,^  of  the  ration  components,  will  be  taken  up  and  issued  as 

""m^rS^^^^  ^^'^^^'^  o^  ^  requisition  approved  in 

accorda^  ^to  article  2241-^  of  the  Naval  Instructions  which  can  not  be  classi- 
flSTuSd^^y  of  ttie  ration  components,  such  as  oysters,  clams,  ice  cream^ 
Ske^i^J  <^ndy;  nuts,  etc..  wUl  be  taken  up  in  the  provision  return  and  ssued 
M  *  m^sSllMieous »  by  valie  only,  the  issue  thereof  being  regarded  as  ;  over- 
j^^'^hiSTust  S  offset  by  corresponding  value  of  '  underlssues.'  (From 
Infltructlons  on  Provision  Return — S.  &  A.  Form  36.)  t^^^^ 

Mit  ^  will  not  be  U8«l  as  a  part  of  the  Nay  ration;  wWte  Navy 
1  bfSs  wSbe  substituted  wherever  spUt  peas  were  formerly  used.    (S.  A. 
M.  4166.) 

^lLt;S^^^^'n^^^^^  by  the  Navy  ration  law  (par 

365)^r?nllsted  man  of  the  engineer  and  dynamo ^^or^e  who  s^ds  a  nlgj 
^tch  between  8  p.  m.  and  8  a.  m.  under  steam,  shall  be  allowed  an  extra 

ration,  as  follows: 
1  ounce  icoffee  or  cocoa. 

I  oSSS  hSfd'bread.  or  5  ounces  soft  bread,  or  41  ounces  flour  as  bread.'  ^ 
i  oS  pr^rved  meat,  or  5  ounces  salt  or  smoked  meat,  or  7  ounces  fresh 

meat 
9/13/17. 


^^^kg|^M..i(« 


These  Issues  will  be  expended  on  a  separate  line  of  the  quarterly  provision 
return,  covered  by  an  approved  Invoice,  with  a  notation  as  to  the  number  of 
rations  Involved. 

"  The  executive  officer  shall  notify  the  supply  officer  dally  of  the  number  of 
men  In  the  engineer  and  dynamo  force  detailed  for  night  steaming  watches,  so 
that  extra  Issues  of  provisions  may  be  made  to  them."     (N.  I.  2618-7.) 

"  That  during  the  continuance  of  the  present  war  an  extra  allowance  of  one 
ounce  of  coffee  or  cocoa,  two  ounces  of  sugar,  four  ounces  of  hard  bread  or  Its 
equivalent,  and  four  ounces  of  preserved  meat  or  Its  equivalent  shall  be  allowed 
to  enlisted  men  of  the  deck  force  when  standing  night  watches  between  eight 
o'clock  postmeridian  and  eight  o'clock  antemeridian."     (Act  May  22,  1917.) 

369.  Substitute  rations,  issued  in  lieu  of  the  Navy  ration : 

1.  Emergency  ration. — The  emergency  ration  Is  a  prepared  and  ready  packed 
ration  calculated  to  subsist  one  man  one  day,  consisting  of  three  1-ounce  cakes 
of  chocolate  component,  three  3-ounce  cakes  of  combined  bread  and  meat  com- 
ponent, A  ounce  fine  salt,  and  f  gram  black  pepper.  They  are  packed  10 
rations  to  a  box.  These  rations,  when  received  or  transferred,  will  be  in- 
voiced as  any  other  item  of  provisions,  and  will  be  accounted  for  on  the  pro- 
vision return  under  the  head  "  Emergency  ration."  Issues  of  these  rations  in 
lieu  of  other  provisions  will  be  made  only  on  the  written  order  of  the  com- 
manding officer,  which  must  be  filed  with  the  return.  When  so  Issued  they 
will  be  accounted  for  by  number  as  Issued  to  crew  and  take  the  place  of  other 
components  constituting  a  Navy  ration.     (S.  A.  M.,  52.) 

The  bread  and  meat  component  may  be  eaten  dry ;  or  stirred  Into  cold  water ; 
or,  one  cake  may  be  boiled  5  minutes  or  longer  In  2  pints  of  water  and  resulting 
soup  seasoned  to  taste;  or,  one  cake  may  be  boiled  in  f  pint  of  water  for  5 
minutes,  making  a  thick  porridge,  to  be  eaten  hot  or  cold ;  when  cold  may  be 
sliced  and  fried.  If  bacon  or  other  fat  Is  available. 

The  chocolate  component  may  be  eaten  dry ;  or  made  Into  liquid  by  placing 
the  chocolate  in  a  tin  cup  held  In  hot  water.  After  melting,  pour  in  slowly 
J  pint  boiling  water  to  each  cake.    It  may  be  boiled  after  mixing. 

2.  Hospital  ration  (only  In  naval  hospitals). — When  enlisted  men  attached  to 
the  ship  are  subsisted  In  a  naval  hospital  ashore,  their  rations  on  board  ship, 
or  commutation,  will  cease. 

"  In  computing  the  number  of  days  patients  are  subsisted  In  hospital,  the 
day  of  admission  shall  be  disregarded  and  the  day  of  discharge  shall  be  in- 
cluded." (N.  R.  4521-2.)  Notices,  numbered  serially,  will  be  sent  to  the  vessel 
by  the  commanding  officer  of  the  hospital,  stating  the  beginning  and  expiration 
of  subsistence  of  patients. 

S.  Forty-five  and  fifty  cent  rations  will  be  Issued  only  on  vessels  not  carrying 
supply  officers,  as  provided  in  paragraph  82. 

4.  Army  rations  for  marines  on  shore. — (See  par.  410.) 

370.  Partial  rations,  Issued  as  a  portion  of  the  Navy  ration : 

1.  Abandon-sJiip  rations  will  consist  of  1  pound  of  hard  bread,  J  pound  of 
canned  meat  (and  i  gallon  water).  This  ration  Is  calculated  to  subsist  one 
man  one  day,  and  the  supply  officer  should  store  In  convenient  localities  a  suffi- 
cient stock  of  bread  and  meat  for  three  days'  rations  for  the  ship's  company. 
In  actual  abandoning  ship,  boats  will  carry  as  many  provisions  as  possible  with 
safety.     (Boat  Book,  1908,  Art.  20.) 

2.  Reserve  ration  (for  landing  force.) — The  component  articles  and  quan- 
tities of  the  reserve  ration  are  as  follows:  Bacon,  12  ounces,  or  canned  meat. 
16  ounces;  hard  bread,  16  ounces;  coffee,  roasted  and  ground,  1.12  ounces; 
sugar,  2.4  ounces;  salt,  0.16  ounces.     (Army  Begulations,  1913,  par.  1205.) 

The  above  ration  would  be  supplied  to  a  landing  force  when  directed  to 
carry  provisions  in  haversacks. 

371.  Miscellaneous  allowances: 

1.  Allowance  for  "  undrawn  "  fowl. — ^When  fowl  Is  purchased  "  undrawn  **  at 
prices  quoted  on  that  basis,  as  In  the  case  of  frozen  fowl  on  Navy  contracts, 

9/13/17. 


136 


CHAP.   V.- 


-SUPPLY — PROVISIONS  AND  GENERAL   MESS. 


*  ^n  K^  m«Hp  for  CToss  weight,  and  subsequently  the  supply  oljicer  will 
payment  will  be  made  for  gro^^^^^^^^  and  to  expend  on  the  provision 

be  allowed  to  enter  on  to®.^!^*"®"^  ^„V  „*  ^he  sross  weight  of  the  actual 
return  a  quantity  ^^f  «^,*[^\^^«  ^0  ^er  'ent  of  the  l^o^^^^f     ^^^^.^  ^^  ^y,^ 
i^siips     A  notation  should  be  toade  on  tne  survey  suuwiiiB  »^ 
IferWetSer  With  the  actual  ^H^^ifsL  ,f  "uS^"^  at  pHces 

™Ur  "'^d^ar-  fowir?n'Lch  c'a^\'h7d^uctiZ'rfT^  mJst  be 

Zdf f/^  the  bms  lifore  payment,  as  provided  in  paragraph  335b. 

9/13/lT. 


Section  23— 6ENEBAL  MESS. 

381.  Mess  organization.— "  The  supply  officer  of  a  ship  shall  have  charge 
of  the  general  mess  and  of  the  commissary  steward,  cooks,  bakers,  and  men 
detailed  for  duty  in  the  ship's  galley  and  supply  department.  He  shall  be  re- 
sponsible for  all  mess  gear  issued  to  the  crew,  and  for  the  cleanliness  and  good 
condition  of  the  galley,  bakery,  issuing  room,  and  other  uhices  where  the  men  of 
his  diN ision  \n  ork."    (N.  I.  2241-1.) 

With  the  exception  of  men  assigned  to  the  chief  petty  officers*  mess,  *'  enlisted 
men  and  marines  shall  be  arranged  in  one  general  mess,  divided  into  submesses 
of  twenty,  as  nearly  as  may  be,  to  each  of  which  shall  be  assigned  one  messman. 
Petty  officers  shall  mess  with  their  own  divisions  when  practicable."  (N.  I. 
2513—2. ) 

"  Messmen  shall  be  detailed  from  the  lower  ratings.  In  no  case  shall  a  petty 
offi(!er  be  detailed  for  duty  as  a  messman."    (N.  I.  2513-3.) 

"  The  executive  officer  shall  have  general  charge  of  the  messing  arrangements, 
and  shall  be  responsible  for  the  detail,  organization,  and  discipline  of  the  mess- 
men  of  the  general  mess,  and  for  the  proper  service  of  the  food  at  the  mess 
tables."     (N.  L.  2513-^.) 

The  general  mess  shall  receive  the  Navy  ration  in  kind  from  the  supply  de- 
partment. 

"  No  person  employed  in  the  service  of  the  general  mess  shall  be  paid  ration 
money  or  any  extra  compensation  by  the  supply  officer  or  his  assistants,  or  by 
subscription  from  the  crew.  Individual  contributions  to  the  mess  are  prohib- 
ited."    (N.  I.  2241-2.) 

The  senior  master  at  arms  "  shall  have  charge  of  the  messes  of  the  crew,  and 
is  responsible  for  the  maintenance  of  order  and  decorum  therein."     (N.  R. 

3405-3.) 

382.  Mess  and  galley  equipment. — The  supply  officer  "  shall  be  responsible 
for  all  mess  gear  Issued  to  the  crew."    (N.  I.  2241-1.) 

Mess  gear  and  galley  utensils  are  carried  in  Naval  Supply  Account  and  are 
issuable  as  a  charge  against  the  quarterly  allotment  under  Title  C  for  mfes 
outfits  and  galley  utensils.  (See  par.  305,  mess  outfits.)  Mess  gear  may  be 
transferred  to  the  ship's  store  for  sale  to  enlisted  men  for  replacement  of 
articles  damaged  or  destroyed  by  them. 

When  permanent  fittings.  Title  A,  are  required  or  need  overhauling  or  replace- 
ment the  supply  officer  should  request  the  same  by  letter  addressed  to  the  com- 
manding officer.    (See  par.  122.) 

The  first  lieutenant  "shall  make  frequent  inspections  of  all  mess  gear  and 
stores  of  the  crew,  and  of  all  mess  tables,  cooking  utensils,  galleys,  chests,  and 
lockers."     (N.  R.  2302-4.) 

383.  Diet  and  bills  of  fare.—"  In  localities  where  night  soil  is  commonly 
used  for  fertilizing  purposes  none  of  the  vegetables  ordinarily  eaten  uncooked 
shall  be  permitted  on  board ;  and  in  infected  ports  no  fresh  milk,  bottled  waters, 
or  fruits  shall  be  allowed.'*    (N.  I.  2618-2.) 

Bills  of  fare  should  be  prepared  by  the  commissary  steward  and  approved  by 
the  supply  officer.  Bills  of  fare  should  be  so  arranged  as  to  give  all  the  variety 
consistent  with  moderate  cost  and  with  the  economical  usage  of  the  ration  com- 
ponents. 

For  "Bill  of  fare — card  system"  as  in  operation  on  board  the  U.  S.   S. 

Scorpion,  see  S.  A.  M.,  4130. 

5/24/17.  137 


138         CHAP.  V. — SUPPLY — PROVISIONS  AND  GENERAL  MESSi 

^84  Gallev— A  competent  ship's  cook  and  a  baker  should  be  detailed  to 
have  dirSt  cTarge  of  the  g^^^^  and  bake  shop,  respectively.  On  first-class  ships 
arLiLrTencedf^k  should  be  detailed  as  butcher,  who  should  have  charge  of 
the  stowage  and  cutting  of  fresh  meats.  «^«„„^  f-nm  all  drills 

n;\"u'  'rr Xrf^"is  'S^^,  ^rL  «  the  ga«ey  or  oven  for  u«^ 
excepting  In  cases  of  actual  emergency,  a  sufficient  number  of  cooks  and  bakers 

BbaU  be  left  in  charge."     (N.  I.  2605-5.)  ,    ,    ,    th„  HMnllneas  and 

Thp  siinnlv  officer  "shall  be  responsible  for  •  •  •  the  cleanliness  ana 
good  condition  of  the  galley,  bakery,  issuing  room,  and  other  Plf<>f  w^fl^.^ 
^o?Srs  division  work."  '(N.  I.  2241-1.)  Cooks  and  bakera  fa"  *« '«!»'[!« 
tn  keen  their  nersons  and  all  appliances  and  utensils  clean  and  neat.  Care 
Ind Torapt  "esfrcleaning  and  putting  in  order  t^e  galley  and  all  ap^ian^ 
and  utensils  should  be  required.    Ranges  and  ovens  should  be  kept  in  good  re- 

••"{^^^"houldTriJe'  wS  Tstowed  In  the  galley,  bake  shop,  or  bread 

'°^'Sl  fires  used  for  cooking  shall  be  extinguished  at  tattoo,  unless  spedally 
mithorized  by  tte  commanding  officer  to  be  continued  longer  for  some  specific 
pS^  When  a^weather  il  very  warm,  they  shall  be  extinguished  as  early 
^^icable,  if  by  so  doing  the  comfort  of  the  crew  is  Increased."     (N.  I. 

^385^' Preparation  of  food.— Care  must  be  exercised  that  meals  are  not  pre- 

^"  Thrm^«roffl<Sr^al7report  to  the  commanding  officer  any  want  of 
care  or  ctei^Hness  or  any  neglect  in  the  preparation  of  food  for  the  crew, 
which  mav  be  injurious  to  health."    (N.  I.  2111.)  ,^  k« 

(a)  MlatcutUng.-i^ee  par.  357.)    The  parts  of  a  carcassof  beef  should  be 
selected  in  the  following  order,  when  quality  alone  Is  considered : 


SEC.   23. — GENERAL  MESS. 


139 


Order. 


1 

2 
3 
4 
5 
6 
7 


Roasts. 


Prime  rib. 

Loin. 

Round. 

Rump. 

Chuck. 

Shoulder  {oc  clod). 

Brisket. 


Steaks. 


Loin. 

Round. 

Prime  rib. 

Rump. 

Clod. 

Chuck. 

Shoulder. 


Boiled. 


Shoulder. 

Brisket. 

Plate. 

Flank. 

Shank. 

Neck. 


Corned. 


Brisket. 

Plate. 

Flank. 

Rump. 

Shoulder. 


For  stews,  all  parts  of  the  carcass;  but  for  economy,  Preferably  the  same  as 
noted  for  boiled  beef.  For  soups,  all  bones,  broken  or  sawed,  and  the  Partictes 
of  meat  clinging  thereto.  For  hamburg  steak  and  potples,  meat  from  all  parts 
of  t^e  carSS  may  be  used,  though  the  quality  will  depend  on  the  tenderness  or 
toughness  of  the  parts  used.     (Par.  182,  Manual  for  Army  Cooks  1910.) 

ib)  Bread  maMng.-The  temperature  of  the  bakery  during  the  Process  of 
bread  making  shoul.l  be  about  80°  F.,  and  this  temperature  should  be  maintained 
al^eariy  as  possible  until  the  last  run  of  dough  is  in  the  oven.  In  the  Tropics 
it  will  be  found  difficult,  many  times,  to  keep  »lie  temperature  as  low  as  80  F. 
The  effects,  however,  of  higher  temperature  on  the  dough  may  be  overcome  to  a 
great  extent  by  using  colder  water  in  setting  the  dough,  by  using  a  le^ 
quantity  of  water,  thereby  making  a  stiffer  dough,  or  by  using  a  greater  quantity 
of  salt  which,  when  used  in  quantities  greater  than  1.4  per  cent,  retards  the 
fermentation.  The  proof  box,  while  the  dough  is  proving,  should  be  kept  at  a 
constant  temperature  of  about  90-  F.    As  all  ship's  proof  boxes  have  steam  con- 

5/24/17. 


nections,  there  should  be  no  difficulty  in  maintaining  a  temperature  of  90°  F. 
when  the  ship  is  outside  the  Tropics,  if  care  is  taken.  In  the  Tropics  it  will  be 
found  more  difficult  to  keep  the  temperature  of  the  box  as  low  as  90°  F.  at  all 
times,  but  this  may  be  obviated  by  having  the  proof  boxes  properly  insulated  or 
by  keeping  a  pan  or  two  of  cold  water  on  the  top  shelf  of  the  proof  box.  (Report 
of  Supply  Officer,  U.  S.  S.  New  Jersey,  May  14,  1912.) 

'*  Yeast  should  not  be  subjected  to  sudden  changes  of  temperature,   as 
such  changes  kill  the  cell  life  of  the  yeast.     After  being  taken  out  of  cold  1 
storage  the  yeast  should  be  allowed  to  acquire  a  higher  temperature  very 
gradually  before  being  mixed  into  dough."     (S.  A.  M.,  4165.) 

386.  Serving  of  food.— A  strict  routine  should  be  established  for  the  servinis 
of  food,  and  messmen  should  be  required  to  present  themselves  proniptlv  at  the 
times  designated  for  the  serving  of  the  various  portions  of  the  meal.  Hot  por- 
tions should  be  served  as  close  to  the  meal  hour  as  practicable.  A  ration  should 
be  delivered  to  the  officer  of  the  deck  for  inspection. 

"  The  commanding  officer  shall  establish  hours  for  messing,  having  a  due  re- 
gard for  the  duties  of  the  ship  and  the  health  of  the  crew.  The  crew  shall  not 
be  disturbed  during  meal  hours  when  it  can  be  avoided.  The  practice  of  con- 
ducting visitors  through  the  messing  spaces  of  the  men  during  meal  hours  should 
be  discouraged.  Meals  shall  not  be  served  to  men  going  on  watch  before  the 
regular  meal  hours ;  such  men  shall  get  their  meals  at  the  regular  time  and  shall 
relieve  one-half  hour  after  meals  are  served."     (N.  1. 2618-4.) 

"The  executive  officer  shall  notify  the  supply  officer  of  any  changes  in  the 
number  of  men  in  the  various  submesses,  in  order  that  the  food  may  be  properly 
apportioned  at  the  galley."     (N.  1. 2618-6.) 

"  When  possible  a  junior  officer  and  one  or  more  petty  officers  shall  be  present 
when  meals  are  served  out  at  the  galley ;  they  shall  report  if  there  is  any  cause 
for  complaint  as  to  the  quantity  and  quality  of  the  food."     (N.  1. 2618-3.) 

For  the  "  Cafeteria  system  of  serving  food  to  the  general  mess,"  as  in  opera- 
tion on  board  the  U.  S.  S.  New  York,  see  S.  A.  M.,  3946;  4123.  For  report 
on  the  "  Combined  food-serving  pans  and  carriers  for  general  mess,"  in  opera- 
tion on  board  the  U.  S.  S.  Michigan,  see  S.  A.  M..  4127. 

"  The  system  of  food  carriers  adopted  on  the  *  Michigan  '  is  approved  for 
installation  as  far  as  practicable  on  all  ships  where  the  cafeteria  system, 
has  not  been  installed.  Vessels  of  the  newer  types,  however,  are  well 
adapted  for  the  cafeteria  system,  and  on  these  vessels  the  decision  as  to 
which  system  shall  be  installed  will  rest  with  the  commanding  officer.  i 

"  In  view  of  the  foregoing  recommendation  [i.  e.,  letter  C.  in  C.  of  Atlan- 
tic Fleet],  it  is  desired  that  food  carriers  be  obtained  on  requisition  when  it 
becomes  necessary  to  renew  the  stock  of  platters,  bowls,  etc.,  which  these 
food  carriers  are  intended  to  replace. 

"All  requisitions  for  food  carriers  will  be  submitted  to  S.  &  A.  for  ai)- 
proval."     (S.  A.  M.,  4263.) 

387.  Complaints  by  crew. — "  If  any  of  the  crew  object  to  the  quality  of  the 
provisions  issued  to  them,  the  supply  officer  shall  at  once  request  a  survey.  If 
in  the  judgment  of  the  surveying  officer,  the  provisions  are  of  proper  quality! 
they  shall  be  issued,  notwithstanding  objections,  unless  the  commanding  officer 
shall  direct  otherwise.  If?  however,  the  provisions  are  not  approved,  others  of  a 
better  quality  shall,  if  on  board,  be  at  once  issued  in  their  stead."    <N.  I.  4.'>43  ) 

388.  Disposition  of  garbage. — "  In  confined  ports,  where  garbage  would  con- 
stitute a  menace  to  the  health  or  a  nuisance  to  people  in  the  vicinity,  it  shall  not 
be  thrown  overboard,  but  shall  be  burned  on  board  ship  or  otherwise  disposed  of 
in  some  suitable  manner."     (N.  I.  2632-2.) 

9/13/17. 


73416°— 18- 


-11 


Section  24.— LANBIKrG  FOBGE. 


"  tJ?®7-77?!J^^^^^®  il'/'-  F-"  denotes  The  Landing  Force,  U.  S.  Navy,  1916;  reference 
M.  A.  C.    denotes  Manual  for  Army  Cooks,  1910. 


391.  The  supply  officer  as  commissary  of  landing  force. — ^The  supply  offi- 
cer of  a  ship  may  be  assigned  to  the  staff  of  the  fleet  or  division  landing  force 
as  brigade  commissary  or  regimental  commissary,  as  the  case  may  be,  or  to  tlie 
ship's  landing  force  as  battalion  commissary. 

392.  Duties  on  regimental  (or  brigade)  staff. — "The  regimental  com- 
mander shall  assign  to  the  regimental  staff  officers  such  duties  not  specified 
in  these  regulations  as  may  be  necessary.  They  shall  be  held  responsible  for 
the  efficiency  of  their  various  branches,  and  shall  from  time  to  time  make  such 
suggestions  and  recommendations  to  the  regimental  commander  relative  to  the 
same  as  the  exigencies  of  the  case  may  demand.  It  shall  be  the  duty  of  staff 
officers  to  study  the  situation  in  every  case  and  take  the  initiative  in  preparing 
for  and  anticipating  demands  and  emergencies  in  their  departments.  They 
shall  act  upon  their  own  responsibility  when  necessary  to  do  so,  reporting  their 
action  to  the  regimental  commander  for  his  approval.  They  shall  submit  plans 
beforehand  whenever  practicable.  They  shall  keep  records  and  notes  of  all 
events  and  matters  of  importance  in  connection  with  their  duties."  (L  P. 
p.  9.) 

"  The  same  duties  apply  to  the  brigade  commander  and  staff.  The  brigade 
staff  may  be  reduced  under  some  circumstances,  in  view  of  the  duties  assigned 
to  the  regimental  staff.  Or  the  brigade  staff  may  perform  some  or  all  of  the 
duties  herein  prescribed,  and  the  different  regimental  staffs  may  be  reduced*** 
(L.  P.  p.  9.) 

"The  regimental  commissary  shall  perform  the  duties  of  purchasing  and 
disbursing  officer,  and  shall  advise  the  regimental  commander  regarding  the 
organization  of  the  commissariat,  the  necessary  facilities  for  its  transportation 
and  the  details  of  subsistence.  He  shall  inspect  the  messmen  of  the  several 
battalions  whenever  they  are  massed  by  direction  of  the  regimental  com- 
mander."    (L.  P.  p.  10.) 

393.  Duties  on  battalion  staff.—"  The  duties  of  battalion  staff  officers  are 
similar  to  those  of  the  regimental  staff.  They  shall  be  held  rtsponsibile  for  the 
efficiency  of  their  several  branches,  and  shall  make  such  suggestions  and  recom- 
mendations to  the  battalion  commander  and  keep  such  records  as  the  exieencies 
of  the  service  may  demand.  They  shall  take  the  initiative  in  providing  for  all 
details  to  meet  the  emergencies  of  the  service."    (L.  P.  p  li  ) 

The  battalion  commissary  "  shall  organize  the  battalion  commissariat  under 
the  direction  of  the  battalion  commander,  following  as  far  as  practicable  the 
system  that  obtains  on  board  ship.  In  brigade  he  will  cooperate  with  and 
assist  the  brigade  commissary.  In  the  case  of  a  battalion  acting  alone  the 
commissary  will  obtain  transportation,  provide  quarters  and  camp  equinaffe 
as  directed  by  the  battalion  commander  ,and  be  responsible  for  all  the  details 
of  subsistence.  He  will  take  the  initiative  in  making  preparations  and  recom- 
mendations regarding  his  department."     (L.  P.  p.  12.)  *^^ui 

^^®^V5^5,  ^^J?'*^^?.^®^*^^^**  "^*"  ^  organized  by  the  commissary 
under  the  direction  of  the  battalion  commander."    (L.  P.  p.  15  )  ^ 

395.  Messmen  and  officers'  servants.—"  One  messman  will  be  detailed  »« 
cook  for  each  section  landed,  and  he  will  take  charge  of  and  be  responsible  for 
the  mess  outfit  of  his  section.    One  servant  will  be  detailed  for  the  three  offi. 

5/24/17.  14J     ^™" 


142 


CHAP.  VI. — SUPPLY CLOTHING. 


SfiC.  24. — LANDING  FORCE. 


143 


cers  of  each  company  or  platoon  ( -tillery )    one^^^^^^^^^^^^^ 

rna^aX^rrT^S^^^^^^^^^^  "-  outOt."     (L.  .. 

^•3^^   Utensils.-"  Boat  stoves  will  be  carried,  if  practicable   J^iey  are  not 

frying  pan  which  is  furnished  with  some  field  outfits    jms  ber>es  to  ^aive  i 

expended  economically."     (L.  F.  p.  16.) 
fin^^^^T^TuM  and  kind  of  provisions  will  depend  upon  the 

of  duty  on  shore :  , 


Article. 


Bread  (hard  or  soft)  pomds.- 

•Comed  beef  (canned). do.... 

Baked  beans  (canned)....- ao---- 

Coflee  (roasted  and  ground) ao. .  - . 


Article. 


Per  100 

rations. 


Sugar  (granulated) pomids. 

Tomatoes  (canned) do... 

Salt  (table) ^°■^^ 

Pepper  (black) ounces. 


100 
2 
4 


(L.  F.  p.  15) 

t  Emergency  rations  (par.  369-1)  may  be  issued.  If  desired,  for  two  days' 
"'^'Sa.eVV J^  ^««r -If  the  .andin|  force  ^^f^f^^^J^  fhTfS^g 

rn'r^fr^o^dn  ^U  S  o«n^s  sug„  „n^4  ounee^^^^^^^       ^^  ,^„^  ^„ 

398.  Provisions  obtainaMe  as^°«-     'TiTTthp  nnnroval  of  the  senior  officer 

shore  may  be  made  by  *«  ^^f^  "ffL^i.^  ^'^'d'Sown     ?^^  no  facilities 

^r^k^'^^^^^^'^^^^^o^^^fn  for  articles  purchased,  and  the 

^^d"r'sho'u?d  ^  informed  .-,*«  ^gSenW t^m  n  are  in  line  on  the  flanlc 
J^  ST^mpany  "fflcTrs."^''   •    ♦    The  kitchens  of  the  officers  are  in  rear  of 

^^fL.*^^^U^'"On's^nl  into  camp  a  guard  should  be  placed  over  the  water 
400.  Water.—   ^?  ^o'°^"I  ,  "l  .i;.|ni„B  the  drinking  and  cooking  water, 

supply  and  P'af  \<lthw^t^d  wasCi  clothin^^  The  first  should  be  farthest 
watering  animals,  "athing  and  washing  cioim  g.  ^^  ^^^  ^^^^^  ^^ 

„o  the  source  of  fWP' Vrnrt  reservoS  by  buUdTng  small  dams  across  it  If 
small,  it  Is  best  to  w"'?''^"^* '?f  ^"u  mav  be  dug  out,  lined  with  a  gabion  or 
K^J^lfh'^STea^ -rTanTrsp=L^'t^?^een  'the  lining  and  the  earth 

6/24/17. 


filled  with  puddled  clay.  The  same  method  may  frequently  be  used  near 
swamps,  streams,  or  lakes.  In  all  cases  the  clay  should  be  carried  into  a  curb  to 
keep  out  the  surface  drainage.  Water  that  is  not  known  to  be  pure  should  be 
thoroughly  boiled,  then  cooled  and  aerated  before  drinking.  Impurities  in  sus- 
pension may  be  removed  by  an  extemporized  filter.  A  small  hole  in  the  bottom 
of  a  barrel,  a  can,  or  similar  vessel,  is  stopped  with  a  piece  of  sponge  or  other 
material,  allowing  the  free  passage  of  water.  A  layer  of  clean,  coarse  sand,  3  or 
4  inches  thick,  is  then  placed  in  the  bottom,  followed  by  a  similar  layer  of 
pounded  charcoal;  then  another  of  sand,  followed  by  one  of  gravel,  both  of 
which  should  be  washed  clean  before  being  placed  in  the  filter."    (L.  F.,  p.  91.) 

"  The  messmen  of  each  company  should  supply  the  men  with  boiled  water  for 
their  canteens.  Special  kettles,  very  carefully  cleaned,  should  be  used  for  boiling 
water.  The  boiled  water  may  be  poured  into  canvas  bags  and  hung  in  the  open 
air  to  cool,  and  all  available  buckets  should  be  filled.  Canteens  should  always 
be  filled  in  the  morning,  and  before  a  march.  Distilled  or  boiled  water  only  will 
be  used  for  drinking  purposes,  except  when  authorized  by  the  commanding 
oflficer.  It  is  most  important  to  impress  upon  the  men  the  necessity  for  this 
regulation.  Two  quarts  per  day  is  short  allowance  for  cooking  and  drinking. 
A  gallon  per  day  is  a  reasonable  allowance,  and  when  there  is  a  plentiful  sunr»iv 
the  men  should  be  allowed  4  gallons  per  day  for  drinking,  cooking,  and  wash- 
ing."   (L.  F.,  p.  16.) 

401.  Kitchen  fires. — "  Camp  kettles  can  be  hung  on  a  support  consisting  of  a 
small  green  pole  lying  in  the  crotches  of  two  upright  posts  of  the  same  charac- 
ter. A  narrow  trench  for  the  fire,  about  1  foot  deep,  dug  under  the  pole,  not 
only  protects  the  fire  from  the  wind  but  saves  fuel.  A  still  greater  economy  of 
fuel  can  be  effected  by  digging  a  similar  trench  in  the  direction  of  the  wind  and 
slightly  narrower  than  the  diameter  of  the  kettles.  The  kettles  are  then  placed 
on  the  trench  and  the  space  between  the  kettles  filled  in  with  stones,  clay,  etc., 
leaving  the  flue  running  beneath  the  kettles.  The  draft  may  be  improved  by 
building  a  chimney  of  stones,  clay,  etc.,  at  the  leeward  end  of  the  flue.  Four 
such  trenches  radiating  from  a  common,  central  chimney  will  give  one  flue  for 
use,  whatever  may  be  the  direction  of  the  wind.  A  slight  slope  of  the  flue,  from 
the  chimney  down,  provides  for  drainage  and  Improves  the  draft."  (L.  F., 
p.  92.) 

402.  Camp  ovens. — "  The  lack  of  portable  ovens  can  be  met  by  ovens  con- 
structed of  stone  and  covered  with  earth  to  better  retain  the  heat.  If  no  stone 
is  available  an  empty  barrel  with  one  head  out  is  laid  on  its  side,  covered  with 
wet  clay  to  a  depth  of  6  or  more  inches  and  then  a  layer  of  dry  earth  equally 
thick.  A  flue  is  constructed  with  the  clay  above  the  closed  end  of  the  barrel, 
which  is  then  burned  out  with  a  hot  fire.  This  leaves  a  baked-clay  covering  for 
the  oven.  A  recess  can  be  similarly  constructed  with  boards  or  even  brushwood, 
supported  on  a  horizontal  pole  resting  on  upright  posts,  covered  and  burned  out 
as  in  the  case  of  the  barrel.  When  clay  banks  are  available  an  oven  may  be 
excavated  therein  and  used  at  once.  To  bake  in  such  ovens,  first  heat  and  then 
close  flues  and  end."    (L.  F.,  p.  92.) 

403.  Ice  box.—"  To  provide  a  simple  ice  box  for  the  field  that  will  be  thor- 
oughly satisfactory,  sink  a  packing  box  of  suitable  size  into  the  ground  and 
prepare  a  close-fitting  cover  in  two  parts,  for  convenience  in  handling.  It  Is 
well  to  surround  the  box  with  heavy  paper  or  with  packed  straw  or  grass  to 
prevent  dirt  from  falling  in  through  the  cracks.  To  provide  drainage,  bore 
several  holes  in  the  bottom  of  the  box,  and,  if  practicable,  put  a  quantity  of 
stone  or  gravel  in  the  bottom  of  the  pit  before  installing  the  box.  If  facilities 
are  at  hand,  provide  a  double  box,  filling  the  space  between  the  two  boxes  with 
sawdust,  gunnysacks,  leaves,  grass,  hay,  etc.  It  will  be  more  cleanly,  and,  on 
account  of  the  double  top,  the  Ice  will  last  longer."     (M.  A.  C.  1910,  p.  136.) 

404.  Kitchen  pits.—"  Pits  should  be  dug  at  once  for  the  purely  liquid  refuse 
from  the  kitchens.    They  should  be  located  in  the  vicinity  of  the  kitchen  and 

5/24/17. 


144 


CHAP.  VI. — SUPPLY CLOTHING. 


Should  be  covered  with  boards  or  other  material  to  exclude  flies.  If  boards  are 
not  to  be  had,  brushwood*,  straw,  grass,  or  something  of  the  sort,  supported  Dy 
saplings  laid  crosswise,  will  answer.  If  possible,  the  openings  for  the  slops  should 
be  guarded  with  wire  mesh  and  covered  with  boards.  The  pits  should  be  treated 
with  kerosene  from  time  to  time  and  should  be  filled  in  before  marching.  Unless 
the  pits  are  guarded,  flies  will  breed  in  them  and  will  swarm  about  the  kitchen 
and  camp.  The  solid  kitchen  refuse  should  be  burned  daily.  In  teinporary 
camps  the  kitchen  fire  may  be  used  for  the  purpose.  In  more  permanent  camps 
the  solid  refuse  should  be  removed  to  a  designated  place  and  there  destroyed 

by  fire."     (L.  F.  p.  87.)  ,  ^^        ^o  ,     i,         ,  ,^ 

405.  Incinerator.— Dig  two  trenches  10  feet  long  and  10  or  12  inches^  wide, 
bisecting  each  other.  At  the  point  of  bisection  have  the  trenches  from  15  to  18 
inches  deep,  gradually  shallowing  up  from  this  point  to  their  several  origms. 
Over  the  place  of  bisection  place  four  boards  to  support  an  ordinary  sugar  or 
flour  barrel.  Around  the  barrel  pile  sods  of  earth  up  to  the  top  of  the  barrel. 
Pack  tightly.  Make  a  fire  in  the  trench  under  the  barrel,  which,  upon  being 
burned  out,  leaves  a  hard  cone.  According  to  the  direction  of  the  wind,  leave 
one  trench  open  and  plug  the  other  three  openings  near  the  cone  with  boards, 
turf  or  loose  soil.  This  gives  a  draft  of  air  through  the  open  trench  and  up 
through  the  cone,  which  acts  as  a  flue.  If  the  soil  is  full  of  clay,  the  cone  is 
easilv  made;  if  not,  it  can  be  done  by  using  sods.  All  the  garbage  of  a  com- 
panv  kitchen  in  the  field  can  be  easily  disposed  of  by  this  means.  At  the  end 
of  each  day  the  ashes  and  tins  should  be  raked  out  of  the  fireplace  and  a  fresh 
fire  started  in  the  morning.  The  fire  is  kept  up  by  dropping  fuel  material  down 
the  cone,  and  garbage  is  fed  to  it  in  the  same  manner.  (M.  A.  C.  1910,  p.  l^.) 
406  Camp  working  parties  will  be  assigned  by  company  commanders.  The 
sink  party,  water  party,  ration  party,  and  wood  party  will  each  consist  of  two 
men  or  more  per  company  under  a  petty  officer.    (L.  F.  p.  93.) 

407.  Preparation  and  issue  of  food.— So  far  as  supplies  and  facilities  are 
available  food  will  be  prepared  and  issued  on  the  basis  of  the  Navy  ration. 

"  Field  bread  is  a  term  applied  to  a  type  of  fresh  bread  with  thick  crust  made 
to  withstand  long  transportation,  and  to  keep  for  a  period  of  ten  days  to  two 
weeks  or  longer,  depending  on  weather  conditions."    (For  recipes,  see  S.  A.  M. 

1932  ) 

''Fruits  which  are  ripe  and  sound  and  which  are  peeled  or  cooked  before 
eating  may  not  be  objectionable ;  but  all  fruit  must  be  inspected  and  passed  by 
the  surgeon  before  being  issued  or  eaten.    Lime  and  lemon  juice  may  be  used 

freely  **    (L  F.  p.  16.) 

Cold  tea  or  coffee.—"  When  authorized,  the  men  may  fill  their  canteens  with 

cold  tea  or  coffee."     (L.  F.  p.  17.) 

408.  Ration  accounting.— Under  ordinary  circumstances  landing  force 
rations  will  be  accounted  for  in  the  regular  way  as  a  part  of  the  ship's  general 
mess  All  enlisted  men  will  ordinarily  receive  the  ration  in  kind,  and  corre- 
sponding commuted  rations  aboard  ship  for  chief  petty  officers  and  servants  wiU 
<»ase  Officers  entitled  to  rations  (par.  841-12)  may  receive  them  in  kind. 
Officers  not  so  entitled  may  receive  them  in  kind,  in  which  event  the  cost  of  the 
ration  as  shown  by  actual  issues  to  crew  and  marines  will  be  charged  against 
their  pay  accounts.     (CJomp.  Dec.  Feb.  18,  1910.) 

When  officers  subsist  themselves  and  servants  their  messes  will  be  arranged 
on  the  basis  of  officers'  messes  aboard  ship.  ^».      v,    ,*^     m  u 

When  operating  for  an  extended  period  at  a  distance  from  the  ship  it  will  be 
necessary  to  establish  a  separate  accounting  for  the  rations  of  the  landing  force 
on  the  basis  of  a  separate  general  mess  issuing  Navy  ration,  or  in  such  manner 
as  may,  in  regiment  or  brigade,  be  directed. 

409.  Batlon»— Cooperating  with  land  troops.— "  Officers  and  men  of  the 
Navy  or  Marine  Corps  under  orders  to  act  on  shore  in  cooperation  with  the  land 
troops,  will  be  rationed,  upon  requisition  of  the  commanding  officer,  by  tho 
Subsistence  Department  of  the  Army."     (N.  R.  4524.) 

5/24/17. 


SEC.  24. — LANDING  FORCE. 


145 


410.  Army  rations  for  marines. — "  No  law  shall  be  construed  to  entitle  ei>- 
listed  men  on  shore  duty  to  any  rations,  or  commutation  thereof,  other  than  such 
as  are  now  or  may  hereafter  be  allowed  to  enlisted  men  of  the  Army :  Provided, 
however,  That  when  it  is  impracticable  or  the  expense  is  found  greater  to  supply 
marines  serving  on  shore  duty  in  the  island  possessions  and  on  foreign  stations 
with  the  Army  ration,  such  marines  may  be  allowed  the  Navy  ration  or  com- 
mutation therefor."  (Marine  Corps  appropriation  acts.)  This  provision  has 
not  been  construed  as  applying  to  marine  detachments  of  vessels  landed  for 
temporary  duty  in  the  United  States.  Marine  detachments,  as  part  of  the  ship's 
complement,  have  in  such  cases  been  subsisted  on  the  Navy  ration  from  the 
appropriation  "Provisions,  Navy." 

5/24/17. 


Section  25.— PROVISION  ACCOUNTS  AND  RETTJENS. 


Note. — General  Instructions,  see  par.  951  et  seq. 
fchips  not  carrying  officers,  see  par.  82. 


monthly  ration  voucher,  see  par.  679 : 


421.  Stock  book.— A  stock  book  of  i>iovisioiis  should  be  uiaintained  to  show 
at  all  times  the  quantities  of  provisions  on  hand  and  their  location. 

422.  "  Statement,  of  issues  to  general  mess  and  cost  of  ration  daily " 
(S.  &  A.  Form  26a)  will  be  maintained  and  issues  shall  be  posted  therein  daily. 

423.  Daily  and  monthly  ration  memoranda  (Forms  27a  and  27)  will  be  pre- 
pared by  the  executive  otficer  as  provided  in  paragraph  364.  The  original  of 
Form  No.  27  for  each  month  of  the  quarter  will  be  forwarded  with  the  pro- 
vision return,  and  a  recapitulation  of  the  three  will  be  entered  on  the  return. 

424.  Sales  and  transfers  outside  the  naval  service  will  be  expended  by 
invoice  on  the  provision  return  and  otherwise  accounted  for  as  provided  in 
paragraph  225  et  seq.  and  paragraph  229  et  seq. 

425.  Provision  return  and  vouchers  (S.  &  A.  Form  36).— Supply  officers  of 
ships  shall  render  to  the  Bureau  of  Supplies  and  Accounts  each  quarter  a 
"  Quarterly  return  of  provisions." 

Tliese  returns  must  be  accompanied  by  all  vouchers  for  receipts  and  expen- 
ditures entered  therein,  excepting  only  the  expenditures  to  the  crew  and 
marines.     (Listed  on  S.  &  A.  Form  147.  ) 

The  quarterly  provision  return  will  be  prepared  according  to  the  directions 
printed  thereon.  The  return  will  be  packed  and  forwarded  as  provide<l  in 
paragraphs  958-959. 

The  following  vouchers  and  data  are  required: 

(a)  Public  bill  copies  (8.  d  A.  Form  51a)  will  be  submitted  to  cover  receipts 
bv  purchase. 

(6)  Invoices  (8.  &  A.  Form  7i ) .—Invoices  supporting  expenditures  must  be 
"originals"  (i.  e.,  not  carbons)  with  all  signatures  in  the  handwriting  of  the 
officers  required  to  sign  them.  For  expenditures  involving  the  adjustment  of 
appropriations  a  duplicate  copy  of  the  invoice  shall  be  attached  to  the  original. 
(S.  A.  M.  1516.) 

(c)  Statement  of  over  and  under  issues  {8.  &  A.  Form  239)  will  be  preiwred 
jis  provided  in  paragraph  366,  covering  the  provisions  "  issued  to  crew  and  ma- 
rines" for  the  quarter. 

(d)  Extra  rations  for  night  steaming  watches,  issued  as  provided  in  para- 
graph 368,  will  be  expended  quarterly  on  a  separate  line  of  the  return,  covered 
by  unpriced  invoices  of  quantities.  (S.  &  A.  Form  71.)  The  number  of  rations 
issued  must  be  noted  on  the  invoice  approved  by  the  commanding  officer. 

(e)  Orders  to  ration  enlisted  supernumeraries. ^-Rations  for  enlisted  super- 
numeraries issued  in  kind  will  be  covered  by  the  ration  memoranda  (pars.  364 
and  423).  For  marines  other  than  the  marine  guard  of  the  ship  an  additional 
order  signed  by  the  commanding  officer  is  required,  which  should  include  the 
names  and  rank,  the  ship  or  station  from  which  received  and,  when  transferred, 
the  ship  or  station  to  which  transferred.  Such  orders  should  be  in  triplicate: 
one  copy  will  be  forwarded  to  the  Bureau  of  Supplies  and  Accounts  with  the 
quarterly  provision  return,  one  copy  furnished  to  the  supply  officer  of  the  ship 
or  station  where  the  men's  pay  accounts  are  carried,  and  one  copy  retained  by 
the  supply  officer.     (S.  A.  M.  2327.) 

(/)  Supernumeraries  not  entitled  to  pay. — Issues  made  to  destitute  American 
seamen  received  on  board  "  shall  be  upon  the  written  order  of  the  commanding 

12/16/18.     (Reprint  due  to  change  on  p.  147.) 

(147). 


SEC.  25. — PROVISION  ACCOUNTS  AND  RETURNS. 


148a 


148  CHAP.  V. — SUPPLY — PROVISIONS  AND  GENERAL  MESS. 

ulficer,  wliicli,  with  tlie  iiivoit-is  of  articles  issued,  shall  be  sent  to  the  Burea-i 
of  Supplies  aud  Accounts,  and  s^^eparate  entries  made  on  the  quarterly  provision 
return  for  the  adjustment  of  appropriations.  The  name  of  the  vessel  to  whicn 
the  men  belong,  and,  if  taken  on  board  at  the  request  of  a  United  States  consul, 
the  name  and  station  of  the  latter  shall  be  state<l  in  the  order  and  m  the  in- 
voice."     (N.  I.  4555.)  •  _,  or:^^        •..   1 

(g)  8ales  of  provisions  to  messes  {S.  d  A.  Form  2y)  (see  part  357)  will  be 
prepared  monthly  and  submitted  with  the  return,  complete  in  all  respects. 
Three  lines  on  the  quarterly  return  will  be  used  for  sales  to  messes,  correspond- 
ing to  the  three  monthly  forms  submitted.  When  total  sales  do  not  agree  with 
amount  taken  up  on  account  current,  explanation  shall  be  made  by  memorandum 

on  last  page  of  the  return. 

(h)  Survey  reports  must  be  forwarded  with  the  return  to  substantiate  ex- 
penditures of  unfit  provisions.  .     ^  ^, 

(i)  Monthly  ration  memoiandum  {S.  d  A.  Form  27).— A  copy  of  each  of  the 
three  monthly  ration  memoranda  prepared  as  provided  in  paragraph  364  will 
be  furnished  with  the  quarterly  return,  and  a  recapitulation  of  the  three  will 
be  entered  on  the  last  page  of  the  return.  ^        ,  ^    -i 

(;)  Flour  issued  as  breaei.— Notation  should  be  made  on  the  return  as  to  the 
number  of  pounds  thus  issued.     (S.  A.  M.  240.) 

(k)  The  unit  price  used  for  articles  issued  to  the  general  mess,  extra  issues 
to  the  engineer  and  dynamo  force,  and  balance  transferred  to  the  succeeding 
quarter  will  be  found  as  follows:  Deduct  the  total  quantity  and  value  of  all 
exi^enditures  by  voucher  of  an  article  from  the  total  quantity  and  value  of  the 
receipts  of  the  article  (including  the  balance  brought  forward)  and  divide  the 
lemaining  value  by  the  remaining  quantity.     (S.  &  A.  Form  36,  "  Instructions," 

(i)  The  unit  price  used  for  articles  expended  by  vomher  must  be  the  average 
price  of  the  quantity  of  the  article  on  hand  at  the  time  of  the  expenditure. 
(Par.  5,  "Instructions,  Provision  Return.") 

im)  Certificate  of  inventory  must  be  entered  in  the  return,  as  follows: 

"  I  certify  tliat  the  quantities  stated  herein  as  on  hand  have  been  verified  by 
inventory  taken  under  my  personal  supervision." 

(n)  Issues  to  o/^jcers.— Commanding  officer's  order  authorizing  issues  made 
to  officers  not  entitled  to  rations  (par.  303)  must  be  submitted  with  the  quar- 
terly return,  together  with  a  certificate  by  the  supply  ofl^icer  that  the  value  of  the 
issues  has  been  checked  on  the  roll.  ^^    b    k 

426.  Specimen  provision  return.  -A  specimen  provision  return  (.S.  cc  A. 
Form  36),  with  substantiating  abstracts,  supporting  vouchers,  etc.,  is  re- 
produced in  the  following  pages  for  the  guidance  of  supply  ofllcers  in  the 
preparation  of  returns.  In  order  not  to  make  the  specimen  return  too 
bulky  only  one  copy  of  each  class  of  receipt  or  expenditure  voucher  has 
been  reproduced. 

12/16/18. 


•.  aaa  A.  Votm  Mo.  M. 


5PECI/VIEN  *- 


QUARTERLY 


RETURN  OF  PROVISIONS 


(VESSELS  CARRYING  SUPPLY  OFFICERS) 


U.  S.  S.  ...BLAUt,.. 


From. Al«i.O. 191^  ,  to.l)m..^^- -'W  « 


John  Doa 


Lieut  ,...Pfty.  Cprpa  ..  PUiMXfr,  U.  S.  ^vavji. 


THIS  RETURN  WILL  BE  PREPARED  ON  THE  TYPEWRITER 


9G978— 19 2 


Hr 


I 


SEC.  25. — PROVISION  ACCOUNTS  AND  RETURNS. 


148b 


Bdaocafrwii  praviou*  qiiiit«_ 


12  ft  tlECEIPTS. 

(Writ*  nothing  in  thi*  qwc*.) 


TOTM... 


BkEAD. 


BmiT  AH.  Ckackim. 


PoiniM. 


500 

634 


Uolta.       Cu. 


Vmm*. 


5700 
1500  I 


.'J. 


Unit.pbicb 


lMa«d  to  gan«nl  in«a. 


louod  to  oujneer  %nd  ^ynsso  force.-. 

ISBuedto  daoK  force 


Dolli 


413 
108 


Coui  Kcu. 


Poona 


aoo 

15890 
R0600 


Vun. 


DoOi.       Cn 


«*<. 


^  ^A>ajCL  ^iW)^  dOLti^jluIi 


EXPENDITURES. 
(Wiite  nothing  in  this  apace.) 


Bilinfw  to  saKt^quMt*.. 


«*»/. 


J 


148c  CHAP.  V. — SUPPLY — ^PROVISIONS  AND  GENERAL  MESS. 


MKAT  AND   FIBB. 


ttm. 


Oalk.        Ctt. 


739 
5547 

aoi6 

1300 
415 


a04 
1455 
438 
305 
105 


15 
61 

46 
76 
63 


6554 


173 
63 

loie 

334 


1654 


500 


Doik.        Cli. 


75 


jiuj^r.  tMtM*^ 


3797 
593 
5*1 


35  36 
10  60 


254 
78 


1887     476  50 


50 
44 


POVVM. 


10017   2509  63       500 


75 


l44 

l07 


^5 
*1 


883 
3078 

300 
9645 
6163 
^71 

963 

300 
SS'tS 

300 
1309 
1717 

650 
5716 
8000 


IMIL        Ctt. 


18^ 

41^ 

%\ 

3143 

1372 

755 

33: 

4: 

63^ 

3: 

36: 

36f 

7 

137 

158( 


.317" 


93 
89 


35327 
3399 
2958 
1198 
1633 
835 


00 


4960 


tooa/iman. 


r.  300 
3!  1800 
31      300 

7;;  300 
01    3010 


47in     1fl?1 


vun. 


DoOl        CI^ 


113 
700 
110 
116 
781 


50 
33 
67 
70 
89 


3946 


551;'  © 

73:1    9 


181,    3*7    315 


8000 


166:.  6^  43339 


.386(i 


1536 


IflO 

110 

83 


a& 


65 


70 
76 
65 


1744  341 - 


9468 


M> 


SEC.  25. — ^PROVISION  ACCOUNTS  AND  RETURNS. 


f 
f 


I48d 


^fei 


) 


33  4710  11831 1 96 


386  65 
709  p 


148e  CHAP.  V. — SUPPLY — ^PBOVISIONS  AND  GENERAL  MESS. 


I 


7RD1T. 


COCOA. 


i3ie 

TOO 


VaU>. 


158 


69  — 


•a/aa. 


3( 


-.113 


-MTO 


827 


131 


1467 
1873 
1998 
3403 


139 
164 
179 
386 


L6 
84 
II 


2(_S7397Si 


,! 


818 
1385 
1475 


oa 


940 


aoio 


•,0661 


4411 

366 
BDl 
•464 


»     3676 


87f  79 


33 
47 
43 


11 
34 

11 


106   34 


3097.    367 


337  36 i     8739 


ytum. 


110    33 
189   66 


196  35 


am 


759 


2fiL 


96    rs     13178 


186 


809 


1600 
6150 

345 
1200 
1660 
500 

713 
1100 

400 

320 


98 

341 

33 

44 

134 
65 
90 
65 
27 
X 


rovns. 


48 
BO 
L8 
64 

35 

30 
03 

34 
30 


120 


39 


1367 


35     3678 


vuim. 


34 


P 


10719 

336 
790 
844 


789 

33 
49 
88 


13 

56 

13 

S3 


187    H 


496  73 


1^ 


^30 


SEC.  25. — ^PFtO VISION  ACCOUNTS  AND  JtETURNS. 


148f 


I 


74V  53 

13"    03 

106!    11 

27«     63 

4821  33 
70^    21 


34 

anifl 


20 


13178     900  33 


lan 


130 


-34. 


34 


30 


240^  68 


4^ 


^fe 

rs 1 

CBES 

VUCT. 

LABDi 

1                             Viun. 

KACABOHI. 

VlUIS. 

KCfTABSt. 

vuos. 
rtmam. — rr— 

yam. 

219  i'/l 

Dolk.        CU. 

53    )8 

1     700 

Doih.       CO. 

129  71        350 
500 

DMh.       CU.  1 

50   Ifl       72 
56  5C        48 

16    10 
13    U 

166 

67     09 

i 

319  3/t 

53     0( 

3  1     700 

129  7 

1       850 

106  6 

6        120 

29  54 

-   '^ 

57       99 

1 

.173^ 

.1254 

.2461 

. 

.3439 

219  3> 

.343» 
B     53  f 

)8        199 

153 

133 

95 

130 

35    ji 
37    i 

23    r 
19     • 

0          550 

4 
7 

68    ) 

7           14 

3    ^ 

5          54 

18     57 

-  .      300 

37 

69       106 

36 

09        112 

38  53 

219  3/ 

i      53 

08        700 

139 

71 1     850 

106 

6fil      130 

39  54|      166 

67)9 

1 

I 


1 


SEC.  25.— PROVISION  ACCOUNTS  ANt)  RBTtTRNS. 


148h 


. 


MCKLKS-AND  ZRAtJT. 


!  VUDS 


•ALT 


329 
238 
540 


coui:     CU. 


997 


570 


57 


370 


997 


30 
30 
41 


84 
98 
04 


400 
3000 
2000 


Dolll. 


3 
16 
19 


73 


93 
.09 


86 
7 


HBO  p. 


4400 


53  5  7   1      3740 


6 


66 


38  73 

.onrt? 


33 


110 

100 

50 


84 


10 
00 
50 


33    J3 


92 


1400 


4 


4400 


13 


38 


39 


73 


96978—19 3 


irKU. 


■VOAB. 


99 
48 


Dolb.     I  CU. 


34  91 
19   30 


5875 

15000 

5000 


Dolb 


437  j56 

1095 
365 


147 


87 


53 


71 


,2JSSi. 


31  '8 


60 


147 


358751    1Q9V 


.o?aiL_ 


14489 
971 
845 
4  25 
5« 
420 


31 


1084 
71 
62 
39 


56 


94 
37 

11 
75 


36  75 
39  40 


» 


8300 


53  ?a    r35e76 


603  24 


1697 


66 


148i  CHAP.  V. — ^SUPPLY — ^PROVISIONS  AND  GENERAL  MESS. 


vimaAB  Aa»  uBci. 


146 
-  196 


1/a 


879 

1B4  II 

61 


591  :  /see 


■ZTBACTflk  riATOBIMa 


/asec  I 


is 


463  1/i 


36 

43 

10 


19 
14 

1 


1( 


4( 

5: 
7  ( 


80 


64  1)4 


I 


Ml  l/»    ftfls 


£5 


•^•sassTSR.^ 


ANV 


386 


as  73 


CM. 


: 


lOO 
100 


TiUB. 


16 
16 


CHi 


385 


J6 

joaoat 


73 


100 


HMMIIKY  KATMM. 


1480 


IMk.   Ok. 


i 


501  60 


aoo 


9  o: 


aoc 


33 


jia. 


33 


I 


1450 


SOT 


SO 


185 


J3BS- 


16  "1 


«  73  1 2DQ_ 


.^ 


1450 


l*RO 


507 


S07 


5  0 


50. 


SEC.  25.— PROVISION  ACCOUNTS  AND  RETURNS. 


148] 


(WilM 


I     (•)Tal>imMal 
c<iptt. 


W  36.428.04 


(Wdl* 


(»>  Total  taU**!  cr 
pHiditarHkBd  " 
riadfarwiid. 


3a(»)  36«438.04 


i 
f 


I 

t 

i 

t 

1 

• 

i 

> 

i 

SE(1.   25. — PROVISION  ACCOUNTS  AND  RETURNS. 


148k 


Average  daily  cost  of  subsistence,  per  man 

CThh«T«iw«to  b.M0«1«lM<l  !./iUTkUnctt»'t<>«»l  na»b«  of  d«B7  iMioiii  Into  tb.  loUl  trnta*  o«  1 
loio>>i2lkMwb7iivn]pa.)  ________ 


I  ts  (aDcnli 


■al  djaaai 


I  cEHTbr  that  the  quantities  sUted  herein  as  on  hand  have  been  verified  by  inventory,  taken  undo  ■  | 
my  personal  auperviaion. 


I 

-3" 


1 


Lieut  fag„..C0ZSA. _-,  U.  8.  A*. 


Sutement  of  receipts  of  fresh  meats  and  vegeUbles,  and  percentage  of  each.     (See  Article  2241-8,  N.  L) 


Beef  (including  liver  and 
luunbuiger) 


Pork.. 


Baunges  (including  fmnk- 
furten  and  boloena) — 


Veal. 


Mutton.- 


Totkl  quutitr 
ncalvad. 


FerauUfc. 


..3.1^7.77.. 
3.8S3 


..=?..20P.. 


Fowl  (including  chicken 
and  turkey) 


3,571 


ToUb.. 


.i,.a7.9.. 


_..7J5..a2.. 
ip_i87 

6.23.. 

3..59. 

.4,4.5.. 

-  .4 . 7&.- 


ViOXTABUS. 


Potatoei,  Iririi . — 

All  other  beeh  vegetables.. 


total  Qoaatlty 
rwelvwl. 


r iitigi. 


.51000.. 

.24333. 


._..4.3,.3.3.3.....l 100,00 


Totab. 


67.70 
.33.  AQ 


757-331 


_-1QQJQDl_. 


1481  CHAP.  V. — ^SUPPLY — ^PROVISIONS  AND  GENERAL.  MESS. 


I N  STR  U  CTI  ON  d. 


«rf  bd«nce  oaJuUKl  of j«an«i»  to  tJ»  B«i^  <rf  Sappli- «»^^ 

a.  Itirin  be  •«omp»«>i«I  by  «b.t»et.  of  »e«pl« -d  «P«ditow.  (^  "id-A.  Form  Mr),rtrt«irt 
rf  enr  Md  iioier  iare«  (S.  iwl  A.  F<am  239),  mmithly  tmtion  inamoimnduiM 
,««*«  to  «brtttti^Jln«ipt»«d«penditni«  except  i«»  to  the  ge^ 

3.  Vouchen  for  expenditarw  wffl  be  the  origiiub  except  wh«  the  »«no  may  h.TO  been  prenooitr 
fcrwerfed.  in  whidieeeeaoopy-winbefaniidjed. 

4  Tl««n«ntity«Hly.loe«<e«ai«tkl.»ceiT«l««l  expended  by  voucher  wffl  be  «ter«l^.^^ 
TOier  the  he«l  of  the  n»pectiT»4rtick,  except  where  M-rerJ  kind.  «ecoinbined«KlertI««mehe^  Th. 
tot  entry  in  erery  c«e  to  be  n«de  inunedi.tely  bdo^  the  epece.  i«dicet«l  for  "beUno.  from  prerw- 
qa«t«"  or  "i»ued  to  engin**  and  dynwio  loroe"  and  the  ■ooceedinc  entriei  mimedateJy  foUowmf, 

■Ilofwins  no  epeoe  between  entnee.  .       •  ^l 

rihe  tSTprice  used  for  .rtick.  expended  by  Tondw win  be  the  .^erege  price  of  the  qu«Ut^ 

adide  on  hand  »t  the  time  of  the  eqienditnre. 

«.•  Tlie  unit  price  u>ed  for  artid-  iaeued  to  the  g«<nl  mam,  extra  i«e.  to  the  engineer  and  dyn«o 
fcwe  «»db.l«ice  transferred  to  the  eacceeding  quarto  win  be  fooKl  a.  follow.:  Deduct  the  total  qpiant.^ 

and  4iJufc  of  .n  expenditure,  by  TOOch«  of  an  article  from  the  total  quantity  and  Tahe  o#  the  receipt.  oC 
th.  artide  OnchKling  the  bJahce  brought  forward)  and  diride  the  remaining  yahie  by  the  remam^ 
eanyin^  the  quotient  to  the  number  of  decimJ  plac«  required  to  balance  the  total  T.1U.  of  th.  expeodxtui. 

■dewith  the  total  Tahie  of  the  receipt  «de.  v.^   .  •    .. 

7  fU  i-uee  to  the  gener»l  mesa  wiD  include  aU  raUoo.  fumahed  to  peraon.  robeated  m  that  nM«. 
g!  To  wbetantiate  the  rationa  furnished  to  aupemumeraries  (except  to  enCated  men  attached  to  a  recenr- 

iagahip),  an  order  of  the  commwiding  officer  with  a  Brt  of  the  namm,  the  ahip  or  place  from  wliich  roceiTed. 

Se  ship  or  place  to  which  transferred,  and  dates  (incluaire)  rationed.  wiU  be  furnished.    On  theee  baU  th. 

■opply  officer  win  certify  a.  to  the  total  number  of  ration,  iswed  and  th.  average  cort  of  the  ration  for  t- 

p^nod  furnished. 

•  The  letter.  "R  3"  wiU  be  entered  opposite  the  number  of  raUoo.  hi  the  cohmm  "supemumerana. 
■.Ty"  on  the  monthly  ration  memoranda  (&  and  A.  Fonn  27)  render*!  by  ahipe  aubaisting  the  enlistedmea 
.1  ft  rwacving  shipi 


SEC.  25. — PROVISION  ACCOUNTS  AND  RETURNS. 


148m 


..•wiA.ron.ss*. 

(014  No.  Mil 


STATEMENT  OF  OVER  AND  UNDER  ISSUES. 


U.  S.  S F-LM.?: 


From Ap?ii:-i 


,  l^.e ....,  to June.lD. 


.  19  OB 


I 


.J[QtaD..J)OA...._ ™. 


|ay....^_ U.S.N. 


This  form  to  be  prepaiwl  on  th.  typewriUr  «id  f  orwsirded  to  S.  uid  A.  with  the  ^'^'^f^ 
lUtum  (S.  mnd  A.  Form  36). 


148ll         CHAP.  V. — SUPPLY — PROVISIONS  AND  GENERAL  MESS. 


STATEMENT  OF  OVES 


ToUl  Daily  Rations  allowed 1.*.^.?^ 


Total  Weekly  Rations  allowed. 


6514 


Burait. 
rnwh  ... 


BREAD 

?80.  .  It 

J.ZQO..  lb 

■•■leaas.  lb 


lib 
i)it>. 
i»ii.. 


Flour 

Total  daily  nlioaa  ullovnl 

KuBiljvr  o' ntkuis|'||^i5(nwd 

itEAT,  FISH,  AND  EG6S. 

..§5.5.4._  lb.         lib 


8Mk«d. 


„5no  _  ^ 

4679^  lb. 

T^ ^.JI.iSE  lb' 

Ek^ -t^ilsZ..  No. 

Total  daily  ntioM  allowed. ~.. 

HHBber  ot  ntioot|  j^l^iMMd — 

fMETABLES. 
nM ^. -      813      »»" 

^=^I6-ar 1^  -  *, 

Ckaood     tomatoes    (m  319.5.  .1^. 

Ric«.C.«iMlS.tood..  _  'L.'.?.3 lb 

__ .5«4.36 H, 


Ulb. 

nib 
i}ib. 

6. 


380 
5760. 

15PI0 
.?J?.350. 
...11?,.96 
...21345 

6554 

^  _400 

a743 

~14473 

5919 

31089.... 
44125...-. 
131Q6„. 


FBUIT8. 

ArtklM. 

Qonlttjr 

A1I»HI 

-Mad 

._„    .IQ.7.0..  lb. 

Alb. 

OBHMd. 

.44.11..  ,b. 

lib. 

Prawrrcd  ...  ., 

.2??1..  „. 

41b. 

FnA 

„.  1071.9...  lb. 

AM- 

To4al - 

Total  daily  catioos  allowwl 

Nuabcf  ol  ratiooa|'~~jTi«>u«d.— 

BEVERAGES 

Cocoa lb. 

C«ew —  3802 —  lb. 

T« _^1-..  lb 


»lb 

Alb 


..57.P7. 
11763 

6109 

19056 

42635 

a.93.07. 

13388 


3045.6. 
8224 


1 __...«., 


.3.8.68.0. 
44195 


Total.. 


lib 

lib 

lib 

Iflb 


Total  daily  lattoa*  allovad 

Nanber  ol  ratiooat'^jTUnad.. 


3B61I 
4000 

.4361 

8534^ 

33393 

626.99.:. 

44195 

13504 


Totil 

Total  daily  lation*  allowed. 
NitfDb«r  ol  ralioD..jj^S7j>«ued... 

MILK 

ETaponied _45.71l.  lb 

Piwh _ qt 

Total 

Total  daily  latione  allowed... 

Number  ol  ia»ioo.|'^;JF}i«.iK4 ,...28.941 

^^ :  J^  CbiOU/ouLu.  »L  QtmOAxtj^  (^  (AJ^ 


.„„ 55l]5_ 

Alb        .73.136. 

Aq«       

73i,136.. 

44195 


Aitkin 


Batter 


Macanmi.. 


Pepper  . 
Pickke. 
Salt .._. 
Swap.-.. 
Spicee... 


..L3.Qa lb 

...2ia.3./flib. 

...19.9 ,b 

.550. II 

14 ,b 

_54.„..._  ,b 

._.57p ^ 

.7740.  ....  lb. 

*Ji 

lb. 


llb.daUy 


I  lb.  wMkly 


I'^^'^JflJa^u  flour  „  • 199. .     .  .10.7.7...a/3 


bread. 
I  lb.  weekly.. 


Toaatoee  (raanedl. 
Via 


.87.^ 

.1.44.e9  _..  u, 
1^.78..l/% 
...45.3...1/^. 


A  lb.  weekly _.. 

A  lb.  weekly 

i  lb.  weekly 

I  lb.  weekly 

I  pt.  weekly 

^  lb.  weekly 

I  lb.  daily 

\  lb.  wedUy 

I  pifit  weekly 


_  2200 

..„.1.728 

2380 

...1Q960 

...1113j3-_- 
57356 


4114 
-^866 

.4586 
4034 


7256 


.4646 

.493? 
13761 


943 


*  ladicate  la  pouad*. 


SEC.   25. — ^PROVISION  ACCOUNTS  AND  RETURNS. 


1480 


AND  UNDER  ISSUES. 


I' 


AKTICLES 

nNDEEISSDED                           j                           OVERISSUED 

No.  Ranovs. 

DmrVai-wa.* 

VaIP» 

• 

No.  IUnoN». 

Uarr  Value.* 

V'ALca 

Bbmt -. 

FVmli 

Pread    .  .  — 
Ilea.       F«h. 

31946 

.0737 

_^jB.e._. 

19 

Fkxirai  bread 

Preserved 

13106 

.3295 

_.45.lfi 

AZ. 

SiBoked 

Pltah    _ 

__18504_. 
.  3L?_45fi_ 

_.P58.e 

_^376.. 

-iPvfi.. 
302 

Drud 

Canned 

Ouined  tonufrfa 

04 

Bice,  C.  and  8.  Foods. 

PHMh 

Wad 

Ousfld    

90 

PhMTved _. 

fnA^    

Cocoi. 

Coffn.- 

• 

5515 

JD172.- 

94.J 

lfi.._. 

Tea-              

Bvaixntcd 

Milk. 

-.-loa- 

-    328- 

._..i9a... 

128 

.......45... 

.4.9... 

92 

28r41 

_  .007  ._ 

TO 

Butter 

1771 

.0566 

JS- 

B8-. 

fifi.. 

77.. 

17 



dMNd -    _.    .- 

_   54.3.6,_ 

..iQ77  1/ 

4114 

...0605  -. 

3.17.88 

.   ...0313. 

\ 





Ijri 

Mntard 

„„.58.66... 
.....4686 

,.0Q77t 

,010.7.. 

"" 1 

Peiip« _      _.  ..    .. 

D7__ 
3R 

PCrk-liM 

._..40.34. 

.0229 

.... 
22 

itelt     ..    ._     _ 

.._..464.6.. 

-0022 

Q02a. 

aQ184 

10. 

13 

2sa.. 

Hpina 

.._...4.822.... 
.J.3.761... 

SO 

20 

Tnmaues,  caoned  iweeUy) 

Vioe^ar  and  micv 

— - 

._.....M2... 

...  ...081- 

..    76 

30 

Totals  01  value  oi  o\-er  and  under  issn 

leu.    ......  .— .. 

.._6?38.. 

.93. 

.3141.. 

1 

as. 

column  on  Provision  Return 

....349     U 

Total  DHDrsiaam, 





Total  OvEanarao, 

.2492  Jja. 

;                       1 

ItoTE.— The  total  value  of  overiesues  and  expenditure  under  "UisccUaneous"  must  not  exceed  the  total  value  ol  uaderissue  sfaovn 
tiereon  


•  The  unit  of  value  will  not  exceed  four  dedmata  (par  36«  Msntwl  8.  O.  A.) 


SEC.  25. — ^PROVISION  ACCOUNTS  AND  RETURNS. 


148p 


-%£^^S?& 


Mt 


ABSTRACT  OF .......^^^-..^VOUCHERS, 


IRcodpt 


Omradati  I 

Yard  or  ttad   .     TT.S.S.lffiiiTg 


I 


.Jcr  Ik  Qnorffr  *^*»i JaBg  V>t  1?18' 


Supply  Offloer 
.-     to-.. 
do 
jto 

J  IITPPT.Y  mWTfTgPS 


■iTnhTi    Rm»n 

Cudahy  Fadclag  Oo 
-Cxo«]c«r-BlaMb»A-OM^p. 
B.l£.2a8tiR>od  ft  Oo. 

Zhtf  n«i80liMBft-Oo . 

^Swift-A-OMpoay^ 

Ruaaiz  Cheese  Co. 

Stapleton  Prodoe*  Oo. 


Amour  ft  Compecoy 
-Ci»«hep-ft-BlMf#E>r*  Go»fb 

Baydnsh  Fruit  4  Prod.  Oo. 
-0<d>atly--aaeld.Bg  -Oen 

H.l?. Eastwood  &  Oo . 
Hlt»rt»lJi--PPodvaH  ftwT.  Oe 

ifmour  ft  Oonpaoy  • 

Ov-Hht  grttit"ft"ftwd 

Ixooor  &  Oompaoy 

•Pwrart-ft-Belaeasa — 


Frank 


Iboanlx  CfaMse  Oo 
OhultB  B9li0i'Jf '-— •■ 
Joha  B.  ihl  Co 


Stapletoa  Plrodnce  Co 
Swift  4  CDflUBJiy- 
AJnnoor  ft  Oonpaay* 


fl6l8UlllBaiUI'  Cov 

Carl  Abler* 
■jVjhif'jB:  lliieo-.- — 
Droate  ft  Synder 

rerrarl  ft  DelAessa 
"Ssanet'  Sv  Huulsr 
L.  Crooco  ft  Sons 


*^DM  I  MiniACIIQHJ" 


^v -a;  ;-BBTtoa--rcir-Cr«an 
SMJn'Bros.  Oo. 


-TOoa~i  nar" 'ORCEcss 


riO»?1t>.J-    foa^fUj 


666 
■HadctoOlL  ft  Wabuii     ■  6»' 


Alllgd  96WgrS-t3frtT8g) 

Gain  ty  adjustmait  of  djpoff  ^ectipt      j 
-^WfS5M?"?"3r"R>i?"3«["Tty  '."18  7~*|0rIgI5fir*f~ 
inrolce  forwarded  herewith. 


I 


jytsHy^ffv**  <ri(M*-^c>lut*) 


100.00 


Mt^^i-^juJ  a><L/  A^Lh^6^^.j&  :^(=«KSiLi 


148q  CHAP,  v.— SUPPLY — PROVISIONS  AND  GENERAL  MESS. 


■.  ■■•  A.  »um  »«.  n. 


BUMirr  TOUCHER 

Hacslpt 

No. nnnMMipgag 


BJVOXE  of ._ .ftcasljiliaai.. 


dalivered  by  . 


_ U. S. N., U. 8.  ...P.*  J?..PeP?*..?.-J. 

to..- ^..iohiLSia9^.%X»:!^.^..'^.^x.^9ili.f.^„ 

_ U.8.8.    HiliTF ,  ■'Tz: 


.....  U.  S.  N.,  for 


QDANT1TIE3. 


303^    lb9. 


Clacs 
No. 


Milk  eVaporatad 


PrlMs  hoTtfon  estiBatad 


Artiu8tB«nt«  will  be  marta  upon  reolipt 
of  original  Invoice. 


P&ICES. 


IT    I 

— h 


AMOUNT. 


.13 


TOTAL. 


362 


363       68 


86 


O  8 


.P_.A_C_im>9*JIJL 
June  39 


-,  19^ 


RecwVxd. 


«te  aboT»-mention«(l  ftitielM. 


fiafi£.>--PftxJSftZ£tiL..,  V.  8.  Aovy- 

Jun<L.39  _..  19*  .  £romzrj:r.~Caj>t^JPay.._Cqrpei .,,  u.^.  N., 

__.  _  J?.iEP.*^)??.* 

Lljut«..j»fty  Corpe^.,  V.  8.  N. 


SEC.   25.— PROVISION  ACCOUNTS  AND  RETURNS. 


148r 


AAA.  Vara  a 


REOUIbirMW  NO. 


^l3lft. 


RECORD  No. 


IMVOtCE  No. 


REQUISITION  AND  IHVOICe 

PROVISIONS.  Clothing  and  Small  Stores 


U.  S  ^ 

TO     DEPOT  OF  MWVISIONS  ANO  CI.OTHIN&  NAVY  YARD,  NEW  YOIIK 
SUPPLY  0»=^K10EH.._ -  t - ■ 

THE  FOLLOWINq    ITHMS   ARE   REQUIRED  AT  alO««-veLiB'-  


Jfcjr  2&J 


_.jiv. — HV  9^' 


_.   \^JB. 


\% 


APPROVED: 


.„ ,  U. «.  H.,  COMMANOINO 

CRBOt.1'**>llt 


lfljs.i;...!l*yTna.9t«rtr,. 


.  u. «. «..  huM^v  emcoi 


148s  CHAP.  V. — SUPPLY — ^PROVISIONS  AND  GENERAL  MESS. 


(MCMOIIANOUM  OOnTX  <- 


aat^l 


tHBUNtrcDrrAi 


PUBL.IO  BII.I-   (ArcOATK 
U.  8,  Bkl^  -UMk 


JIte.  ?n 


.IM 


ft  .    Jbtta  Brtaa — 


,  IT.  8.  8. . 


(DM.) 

— ) 


^m 


.^j>. 


jUOrm*. 


JSL^JSf,*  JLLi 


Jtb.    W* 


Xbik 


9802    dpproprtaUon,  ftPTlaiQByi^J» 
__... ait»«arf,    ,        flMllliUUl" 


._JM 


^±£e1U112J^ 


1000 

IfiSfi 


Ita. 
Iks. 

Iba. 


BvMi 

fc]«  Loins 
Hotsl  rresb  itoats 


$164. 7S 


88.6S 


Unr 


.0725 

.2996 
.180S 


.0217 
.OM 


.0648 
.462 


413     » 


103 
81 


32 

51 


22 
1068 


59 
L4 


00 


L8 
11 


Vbkml, 


I      ■4'»*y-«4«  . aoOan  >ad  fllghty-tlP-  -   Oirti. 


/M»«/ytiU««iUMrvi«M  «T«*  p^ormsdatstaUdi  or  that  I  r^tivtd  th*  atoP*-Tmtmticn»d  aHMm  i^  good 


UrraorM»i 


_(51^iatBZsi. 


nsgtsin 


.  V. «.  jr..  fttw«v. 


Datm  ov  Co«nanoii  OF  BwKnam  ob  o* 


igrtl 


im 


John  Tins 


Umt^ttjUSozpL,  (T. «.  Jr.  sm«  << 


J.-.  U/L  tkst  UU  jJtjwj  J Ji  II  fui  rr  ■-Hirfff  i—*  -^~^«~i  to  a«aordai»««  i»i<fc  ««e<iaiw  **_ 
i/«k«  mif^r-'r  jlifff  m»  <*•  y«0«rM  horoof.  tuut  tktU  iho  priooo  ekargod  aro  earroet. 

Lisnt  i .  ray  Ooxps. 


.amdi'-JL 


Joba  Pbs 


,  r.«.Jr. 


/lLo-jULJ   Xu   AAjJifAm^ 


.Luvw^U*/   ^oAy.  a47    S.O  >w..    <ux-c/a-  /lX^-a^  t^Mr^, 


rvU  ty  CkMlb  JVo. ilO- 

OMt«i  5«atM.  <n  /«wor  c/ tprlaalpsD- 


_  IMS ,  M  tho  Troaounr  cf  tko 


im£*»iV«.» wi  «ii    tvaMkaAia^aa 


i»iiiiimiBiiii 


SEC.  25. — ^PEOVISION  ACCOUNTS  AND  RETtJKNS. 


148t 


148U  CHAP.  V. — ^SUPPLY — PROVISIONS  AND  GENERAL  MESS. 


m.«mAA. 


wo.  Tl. 


Receipt 

Na - iffliaS«8S8iS8fe 

mVOICE  of  - .?XQylAiSiUS «l?VW«l^  To  .Mxu«t..r?celJ?t 

_„...Uk»a..«P:: fWRV.xw»x....-021J»:?*.yAo^..>:.^M»..»t.:«Mi^  

U.  S.  N.,for 


«o 


.,  va: 


QUANTITIES.      I  ^^ 


Original  Invoice       # 
Dvimniy  voucher  # 
Increasa 


pK.i   ^-<>^^- 


100 


23 
33 
00 


This  Invoice  cover*  difference 
between  the  eet.lmAt.ed  prices  at  whlc 
Invoice  #<t'»Ae  tak«n  up  on  provision  | 
return  for   third  quarter,   1918  and      S 
those  shown  on  original  Invoice  for- 
waried  herewith. 


TOTAL 


ii 


eioo 


00 


U.S.8,.PJt45K. 


RaczrrsD 

th«  aboTa-mantiomBd  wtida». 


,  1«1 

,  191    ,  from . 


JL...  D.  S.  Navy. 

,  U.  8.  N., 


V.  8.  N. 


SEC.  25. — ^PROVISION  ACCOUNTS  AND  RETURNS, 


148v 


ABSTRACT  OF .ExfiendUMe  .VOUCHERS. 

(RMstpt  cr  npradttnn.) 

1                                                                Tui..    ^-  AcxaujA      \ 

1                                      iUU:      mrr-wvv^r SL^nn  •• 

> 

Yard  or  vessel            BLAliK                      „_ for  ike  Quarter  ending  .:ime:.2o.^^l^l&.t 

!                 1 

DMdVo.A>. 

*552£.      eg-              R-*-fc— E.^^ 

*— 

4-30-18 

*„.  Soles.,  of ..p.rpvi.ElQiiB..., 

II. 

—  - 

M5..,6e     '  . 

1036.82 

V 

a 

6-30-18 

n 

n 

768.32 

T01AL  SALES 

E70O.72 

4 

■Jg 

To  Allied  Pov/ers  (BrItiBh, 

1                        £54.50 

__5_. 

n 

Survey 

■ 

78.44 



• 









- — 



.     ■           ■      •             -              •,     V 

1  . 

#.«««  11  '■       -'--  ....*>~- 

■ 





1 " 

i 



- 



• 

' ! . '- — -iJ— ' »■ :- -■        ■ — "                                      '     •»-«> 

148W        CHAP.  V. — SUPPLY — ^PROVISIOITS  AND  GENERAL  MESS. 


«.  uma  A.  Towm  No.  11- 


I 


No. ...      -  E^BSDITURE. 

BJvoicE^ - - d«***«by .  J?.?y?...rr«. 


...^fA.-?:-*^..-.- '?3f...'^i",a*  s.  K.,  u.  s.  .•?.-.  ?.V??-?t. ^ 

_ « -.  »ix: 


,  U.  S.  N.,  for 


QUANTITIES 


Clam 
No. 


1902 

133 
845 


lb. 


UNIT 
PRICES. 


''lour 

Kant,    fr«»«»h 
Coff«« 
Lar'i 

SUfRT 


I  certify  thnt  6' 33  r.ii;lon»»  *«r« 
l8«u«<l  to  men  standing  deck  natchen 
hett«9n  8  f.M.   and  8  A.M.   /luring  th<* 
Fo  .rth  ^mrter  1918.     . 

■ft        <5>^*«.«.Aiw«* 

Tjilvutanant  Coivian«ler  U  |N 
ExHtnitlT*  Officer 


AMOUUT. 


*cxA  C<rU  eJLna.4, 


^y^^" 


TOTAL. 


0.8. 


RaonrxD 


,  191 

.,  191    ,  firom . 


(he  ftbov«-maatioBed  Mtielcs. 


_ V.  S.  Navy. 

....„ >U.S.N., 

.U.8.S. 


SEC.  25. — PROVISION  ACCOUNTS  AND  RETURNS. 


148x 


•.  aafl  A.  Vom  Mo.  ti. 


INVOICE  of 


No. 


EXPENDITURE 


1 8 sued 


.JLlaut^JRay^Cexj)iJ.  8.  N.,  U.  S.  r.,..ri^jj». _ 

to  .■tor..itaia.JEnglnaeg-and-Jlyiia»o-yoro» 

_djir.lng..ffljirtli..ijiiaxt«r-a318— ~ .• — ,  rix: 


^  U.  &  N^l 


QUANTITIES. 


ai86 

3393 
485 
153 
971 


lbs 

n 
a 
« 


CI.4M 

No. 


flour 

feats,   fresh 
3offee 
Lard 
5tigar 


PRICES. 


I  certify  that  7769  ratlrtna  were 
Issued  tn  men  etnndlng  tratch  In  the 
enslne  rooin  hotteen  8  P.K.  and  8  A.M, 
during  the  fft'xrth  quarter  1918. 

Lieutenant  Coiomander  T  8N 
Chief  Engine*  p , 


TOTAL. 


U.S. 


.,1M 


Bbobivcu 


ths  above-mentioned  articles. 


^  191    ,  ftoia . 


AMOinrr. 


..  17. 8.  JVMy. 

.,,■■■1  U«  S*  21  .f 


^  r.s.  K 


148y  CHAP.  V. — SUPPLY — PROVISIONS  AKD  GENERAL  MESS. 


Sales  of  provisions  to  Messes. 

tNVOlCS  of  FartM  ot  fk«  IfAYT  RATION  imuad  to  omeenT  Mene$  during  the  monih 
o^_April .  19l9  bt  Ute  Supplf  Ometr,  V.  S.  S. 


We,  the  Tindersigned,  acknowledge  the  receipt  of  proTiaioM  amounting  in  T»lue  to.the  tonu  tet 
opposite  our  reei)ective  names. 


AMOVrSTB. 


JiilXXS.T.-T.r'.-r^.Tioaan  and  .^XmmlV centfc 

Th|HL«„JtU»Ar.9l..f«»»rs  and-Al«llt)f-aln*itfc 
FiT£jUUXdCfid»rox<(]Pars  and^iXt^-«*V«IV«°^ 

dollaivand cents. 

__ dollars  and cents. 

dollars  and - cents. 

dollarsand c«»ts. 


aiaiiATUBEs  or  xess  tbkasobkbb. 


-«r^.-<>^" 


Appbotsd- 


^ijgnature _ 

Csp.t&in ,  f-  S.  Jfavy,  Oammanding  Offleer. 

,  191^  from'the  Treasurers  of  the  eereral  M' 


Bkwtsd. April.SO 

for  the  abore  provisions. 

#.ja2&^SB- 


.dollars  and  fifty  ♦igbt —  <»»»<».  ^  P^T™"* 


.u.a.fr. 

'    Vlo,._Thi.lomtob6i«.p««ii«<l«pBc.«^*««n*»^««''~'>«''  «»  "»•  »»»••»  "^  ^"PP""  "J  Acwmnti  with  tks 


SEC.  25. — ^PROVISION  ACCOUNTS  AND  RETURNS. 


148z 


•.  sas  A.  warmVo.n. 


INVOICE  of ... 


No. 

Pro vision* 


EXPENDITURE 


diallTered  by . 


John  Doe 


H^^„?^  J?«^N.,  u.  s.  ..^.s  :1!^A!?!^„ _ 

^    R.ll. 8. Eaaex  (Br Itish  Gov' t )  _  _ ,  u.  &  N..  for 


QDANTITIES. 


loie 


lbs. 


Clau 
No 


Boef.  corned  tinned 


UNIT 
P&iCES. 


•  » 


AMOHIIT 


254 


lo 


TOTAL. 


=1 


U.  S.  _  .8....BLAHZ 

.Juna-l-:- 

June  1 


Received  . 


-SiglMtUM-?-' — 

,  191  a  . •  ^-  *•  ^«^ 

_,  191 8,  bom  jQto-Iloa^-IJLeut,-.P-»y--Coi'-> -*-  U.  S.  N, 


the  sbovo-mentioned  articles* 


VjAjH- 

Rrltlsb  Govtl 


148aa     chap.  v. — supply — ^provisions  and  genehal  mess. 


•.  ABA  A.  Form  us. 

iiwcb  n,  mi. 


From: 
To. 


V.  8.  S.  ..JQUJK _ Ri^uut  No.  — <1..« 

Maty  Yard _ _ ^.  Supjiiy  DrpL  No. 

lepartment.  or  Dote.-. ...1.9.19 

Off 


Yard  Department,  or 

Supply  Officer  (either  aahore  or  afloat). 

Commanding  Officer,  or 

Commandant. 

Subject:  REQUEST  FOR  SURVEY. 


1.  It  is  requested  that  the  following  articles  b«  surveyed  in  accordance  with  Article  ..4331. 
NftTal  Instructions,  1913. 

Account  _ Appropriation  Pr.O.TAjBl-OJDLa.JIaiX "nile X 


Itsm. 


QU*J»TITT 


1 

2 


96  Iba 


228  lb9  Beef,  corned,  tinned 


ARTICLES. 


(Loration. 


(In».  No 


Salmon  tinned 


(Sm  follovlDf  p*c«*  Na*.  __ ) 


iDtKTI- 

NCMBBU, 
■TC. 


Intoio 
Puce 


114.40 
64.04 


Dats,  and  moil 
Whom  Recxivsd. 


70.44 


F&C  Depot , . 
le  July  1918. 


RsASONa  roB  Scutet: 
Spoi  1  »A 


.,J.Qhn.J)Q» _ V.  S.  N. 


Appboteo  and  Fo»waju>ki>,  ■7...Pao...l.918. 


.JaBaA.2....1}oe. 


Commanding. 


FOBWAKOBD  TO ^O'  »Ctlon. 

jAme&.£...J)aa _... 

Commandant,  or  Senior  Offiur  Pr»$ent. 


Surveying  Officer's  Report,  copy  attached,  Class  .    ,  cover*  all  items  of  the  survey 

Commandant,  or  Senior  Offietr  PreterU. 


Supply  Qficer. 


SEC.  25. — PROVISION  ACCOUNTS  AND  RETURNS.  148ab 


(Vmi.— TMI. 


Tard. 


Beq»«*t^o- 


Appropriation PTQYI  Fi1  nnn   HftVy 


..  1918 


REPORT  OF 


ASHOM. 
AnXtAT. 


SDRVEY  AHD  APPRAISAL  OF  EQDIPAGE  AHD  SUPPLIES  1 

for  vessels  away  from  a  navy  yard: 


Title  or  account  under  which  material  ia carried-. 
llUbi  liMg  ..   \    xotal  amount lliiii-- 


(IMmB.  Y,  Xi  AmoulC,!!  a.  A.!  I 


IHHHKHHHHBtEg-    JBH  Ijnlyl,  1910.     I 


EBmBHEfiflHK- 


>"•  i".  A  f'  T\'C'  i  4  V '» •■ 


itxvxtTla.. 


■  Amount  ...^  QLm.4A~ 


OKIinCAIE  W  VESSEL'S  CEFEWO.  SIDREEOm  FOR  EQOIP  AGE  AFIOAT. 
I  certify  the  vessel's  books  have  been  adjuated  in  accordance  with  approved  copy  of  aurvey  report 


FIRST  ENDOitSBMENT. 


M'avy  Yetrd 

(•r) 

V.  8. 8. £L  ASK- 


DauJI-h»a^.lSlA 


{Commandant, 
Group  or  Division  Commander,  or 
Senior  Officer  Present. 

(Boot,  u  par  Swtlon  a,  Obap.  40,  S.nl  laMracMoH.) 

I  Commandant,  vessel's  home  yard. 
'General  Storekeeper,  Yard. 
Commanding  Officer,  or  Yard  Division  requestmg  survey. 
Bureau  concerned  (either  direct  or  via  commanding  officer  vessel  conoemea.; 


1.  Action:  Items 
Items 


approved; 

._!_  disapprovtd, 

recommended  for  disapprovaL 


or  forwarded  to  Bureau  of 

recommended  for  approval;  items 

Bureau's  action  requested.    

a.  Bureau's  copy  forwarded  herewith  (BBtlSSO  If  WifiY  HI  HiimniWoi  I  llliij  Ml  I  ■  III 

,  for  certifi-cation  by  General  Storekeeper  afloat  required  above.) 

8.  Copies  sent Bequest  for  siirvey  attached  hereto. 


I 


148aC       CHAP.  V. — SUPPLY — PROVISIONS  AND  GENERAL  MESS. 


lfalckll,IHT. 


SUp. 


■TT.S.S.   BTiAII 


Baquaat  Jtb.  _1 

__    Daul.J^    .   191  a 


2)<part»t<nt___Snpp1  J 


.<pyroprtoftoi*-feOTlalQnB   IeYJ 

SURVEY  REPORT-CoBthmed. 


Bbqdvot 
In«Mo. 


1 

t 


ABTICLB. 
Rtpert  Old  ncsoiaandatka. 


f6  lbs  salBoa,  tlim«4 

£28  lbs  beef  oomed,  tlmiad 


Iteaa  1  and  S  decayed  and  onltlt  for 
hnaan  oonansptioa. 


lo  reaponaiblllty* 

Reo onmendati on I oTerboard • 


iDBMnrmfo 

Mabb«,  Ndm- 

•■■■,  Etc 


iNTOBa  Valub. 


#14.40 
64.04 


yu.u 


AvrBAMD  Vams. 


WASHINGTON  :  GOVEBNMBNT  PRINTING  OFFIO  :  1919 


CHAPTER  VI. 
SUPPLY— CLOTHING. 

Note. — Clothing  allowance  on  first  enlistment,  see  par.  709 ;  Sales  of  effects,  deceased 
men  and  deserters,  see  par.  794 ;  the  Clothing  and  small  stores  fund,  see  par.  935. 

Section  26.— CLOTHING  AlH)  SMALL  STOEES. 

431.  Procurement  of  stock. — ^Requisitions  should  state  the  sizes  (see  par. 
449»)  of  shirts,  jumpers,  hats,  caps,  trousers,  underclothes,  overcoats,  shoes,  etc.. 
and  the  kinds  of  rating  badges  required.     ( S.  A.  M.  366. ) 

The  following  table  will  serve  as  a  guide  to  supply  officers  as  to  the  quantity 
of  clothing  a  large  ship  should  carry  when  fitting  out  for  sea : 

Clothing  and  small  stores  list — Six  months*  supply  for  1,000  men  summer  and 
tointeTf  after  they  have  been  originally  outfitted. 

[S.=»summer;  W.= winter.] 


Articles. 


Bathing  tnmks pairs. 

Blankets,  woolen each. 

Braid,  watch  mark yards. 

Brooms,  whisk each. 

Brushes: 

ilair do... 

Scrub,  fiber do... 

Buttons: 

Bone,  white dozen . 

Eagle,  small do... 

Eagle,  medium do... 

RuDber,  small do... 

Rubber,  medium do... 

Rubber,  large do... 

Ivory,  C.  &  S do... 

Cap  covers,  P.  O each. 

Ci^  ribbons do... 


Cloth do.... 

P.O.  blue do... 

P.O.White do.... 

C.  AS.  blue do.... 

C.  &  S.  white do.... 

Watch do..., 


Qoth,  blue.....i yards.. 

(;;lothes  stops each.. 

combs do.... 

5/24/17. 


Clothing 
and  small 

Total 

stores 

Full 

Number 

Cubic 

cubic 

for  1,000 

package 

of 

feet  per 

space 

men 

for  6 

months. 

quantity. 

packages. 

package. 

required. 

186 

100 

1.86 

1.20 

2:31 

fS.       26 
\W.    138 

20 

1.30 

4.80 

6.M 

20 

6.90 

4.80 

33.12 

1,022 

144 

7.10 

.10 

.71 

51 

50 

1.02 

LOO 

1.02 

50 

72 

.70 

1.50 

LOS 

314 

m 

6.28 

1.08 

6.78 

153 

144 

1.06 

.08 

.09 

6 

12 

.50 

.01 

.01 

15 

12 

1.25 

.05 

.06 

140 

eo 

2.33 

.OS 

.07 

12 

60 

.20 

.04 

.01 

4 

24 

17 

.10 

.02 

5 

52 

.02 

50 

1.04 

.40 

.42 

746 

100 

7.46 

.05 

.37 

128 

10 

12.80 

2.00 

25.60 

fS.        10 

10.00 

.27 

2.70 

[W.      26 

26.00 

.27 

7.02 

27 

10.00 

.18 

L90 

fS.         2 

2.00 

.18 

.36 

IW.        6 

6.00 

.18 

LOS 

4 

4.00 

.18 

.72 

rs.      55 

100 

.55 

1.50 

.82 

IW.    360 

100 

3.60 

1.50 

5.40 

is.       50 

72 

.70 

4.42 

3.10 

IW.    106 

72 

1.48 

4.42 

6.54 

686 

200 

3.43 

1.00 

3.43 

210 

144 

1.46 

.25 

.37 

149 


SEC.   26. — CLOTHING  AND  SMALL  STORES. 


151 


150 


CHAP.  VI. — SUPPLY — CLOTHING. 


Clothing  and  small  stores  m-Six  months^  T^^^  JZ/^'^n'!!fLZ^''^^  ''''^ 
winter,  after  they  have  been  originally  outfitted— Continued. 


Articles. 


Clothing 

and  small 

stores 

for  1.000 

men 

ford 

months. 


Full 
package 


Number 
of 


quantity,  packages 


....do... 
do... 


Cotton,  white spools. 

Cravate «»<*■ 

Devices: 

Lyre,  band 

P.  O.  cap 

Drawers: 

Heavy Pai«- 

Nainsook ^^1" 

Drill,  bleached V^^- 

Flannel,  heavy do... 

Gloves,  woolen pairs. 

Grommets ^**- 

Handkerchiefs a 

Hats,  white ^^•^• 

Jackets,  mess  attendant ao... 

-,    .,_/ —  do... 


I 


Jackknives 
Jerseys 


.do.... 


Jumpers:  , 

Dungaree 5" — 

White,  dress <lo.... 

Bleached,  undress <»o — 

Laces:  . 

Trouser,silk ao.... 

Cotton "^."s-. 

Legnngs Vaus.. 

MtfKs:  . 

Apprentice- ^*^- 

Gun  captains do — 

Gunpomters do... 

Hospital  apprentice a" 

S^men  gunners a"' 

Signalmen a" 

Gunner's  mate a'" 

Expert  riflemen a"' 

Electrician i?'" 

Buyers 50--- 

O^ers,  C.  andS do... 

Musicians a'" 

Shipwrights a'" 

Neckerchiefs ao- 

Needles PaP«" 

Overshirts e^^ 


Overcoats. 


.do — 

Eipers..! 

fJ 
.each.. <7 

.do....|^ 


Rating  badges:  1 

Blue 3®— 

White. ^°■" 

Serge,  blue. y^^- 

Service  stripes <»<*• 

Shirts,  blue  flannel do... 

Shoes: 

High 

Low 

GymnasiTun uu.... 

SUk,  sewing spools.. 

5/24/17. 


290 
21 

32 
16 

S.        11 

W.    294 

3,521 

785 

S.       82 

W.    138 

3.       86 

W.    858 

64 

3,055 

1,198 

17 

330 

S.       32 

W     500 

228 
134 
466 

36 

66 

115 


26 
40 
76 
22 
30 
23 
16 
20 
25 
12 
19 
24 

7 

443 

50 

155 

446 

8 
132 


.pairs. 

.do. 
.do.. 


S. 

w. 

s. 

w. 


••{w. 


198 
320 
154 
258 
356 
47 
202 

793 

1,162 

365 

39 

135 


240 
13 


50 

50 

200 

183 

93 

93 

150 

150 

100 

900 

20 

25 

120 

50 

50 

50 
50 
50 

50 
24 
50 


340 


100 


50 
50 
10 
10 


150 
150 


50 
50 

26 
26 
25 
24 
MO 


Cubic 
feet  per 
package. 


1.21 
L75 


.22 

5.88 

17.60 

4.30 

.88 
1.48 

.58 
5.72 

.64 

3.40 

59.90 


2.75 

.64 

20.00 

4.56 
2.68 
9.32 

.72 
2.71 
2.30 


4.43 


3.10 

8.92 

.80 

13.20 

1.98 
3.20 
LOS 
L72 


.94 
4.04 

31.72 

46.48 

14.60 

L62 

.66 


Total 

cubic 

space 

required. 


0.50 
.05 


L75 
1.75 
2.60 
2.58 
5.00 
5.00 
L50 
1.50 

.08 
2.00 

.66 
L33 

.25 
3.40 
3.40 

2.33 
2.33 
2.33 


.03 
4.00 


.93 


3.25 
3.25 
3.00 
3.09 

.14 

.12 

4.50 

4.50 


3.25 
3.25 

7.50 
7.50 
7.50 
8.40 
.33 


0.61 
.09 

.01 
•  .02 

.39 

10.29 

45.76 

U.10 

4.40 

7.40 

.67 

8.58 

.06 

6.80 

39.54 

.97 

.69 

2.18 

68.00 

10.63 

6.25 

21.72 

.01 

.08 

9.20 


.14 


4.08 

.02 

10.08 

28.99 

2.40 
39.60 

.SB 

.38 

4.64 

7.74 

.16 

3.06 

13.13 

237.90 

348.60 

109.50 

5.51 

.19 


Clothing  and  small  stores  list— Six  months'  supply  for  1,000  men  summer  and 
icinter,  after  they  have  been  originally  outfitted — Continued. 


Articles. 


Clothing 

and  small 

stores 

for  1.000 
men 
for  6 

months. 


Soap,  salt-water bars.. 

Socks: 

Cotton pairs.. 

Woolen ....do — 

Tape,  linen pieces. 

Thread,  linen,  black spools. 

Towels each. 

Trousers: 

Dungaree pairs. 

Blue do... 

White do... 

Undershirts: 

Heavy each. 

Cotton do... 


965 

5,843 

rS.        14 

tW.    428 

180 

49 

1,256 


Full 
I>ackage 
quantity. 


rs. 
iw. 


rs. 

IW. 


391 
159 
386 
730 

15 
294 
4,135 


25 

600 
200 
200 
250 
144 
100 

50 
50 
50 
50 

100 
100 
200 


Number 

of 
packages. 


38.60 

9.74 
.07 

2.14 
.72 
.34 

12.56 

7.82 

3.18 

7.72 

14.60 

.15 

2.94 

20.67 


Cubic 
feet  per 
package. 


L75 

3.66 
2.00 
2.00 
.14 
.67 
5.60 

2.33 
2.85 
2.85 
2.33 

3.40 
3.40 
2.50 


Total 

cubic 

space 

required. 


67.55 

35.65 

.14 

4.28 

.10 

.23 

7a  33 

18.22 

9.07 

22.00 

34.08 

.51 

laoo 

51.68 


1,&43.62 


1  Owing  to  the  variable  demand  for  badges  of  the  different  ratings,  it  has  not  been  practicable  to  establish 
a  definite  percentage  of  issues  for  each  rate;  but  as  a  guide  for  ships  m  making  individual  requisitions,  the 
quantity  should  be  based  on  allowing  2  badges  for  each  man  of  every  rating  prescribed  for  the  ship's  com- 
plement entitled  to  wear  a  badge. 

Note.— The  foregoing  is  an  adaptation  from  the  figures  accompanying  S.  &  A.  Letter  421-12,  dated 
June  1, 1916. 

(o)  Navy  yards. — ^Articles  of  clothing  and  small  stores  should  be  procured 
from  navy  yards  in  such  quantities  and  assortment  as  to  obviate  the  necessity 
for  purchase.  The  nature  of  the  ship's  duty  should  be  borne  in  mind,  in  order 
that  storeroom  space  may  be  utilized  to  the  best  advantage  with  a  stock  of 
seasonable  clothing.  Certain  items,  including  small  stores,  soap,  socks,  under- 
wear, etc.,  should  always  be  carried  in  quantities  sufficient  to  meet  a  constant 
demand. 

Clothing  and  small  stores  are  obtainable  from  a  navy  yard  upon  presentation 
to  the  supply  officer  of  requisition  (S.  &  A.  Form  30  and  30a),  approved  by  the 
commanding  officer.  When  on  detached  service  shipments  may  be  requested  of 
the  Bureau  of  Supplies  and  Accounts. 

The  following-named  articles- will  be  obtained  by  requisition  addressed  to  the 
provisions  and  clothing  depot,  navy  yard,  New  York;  Cap  ribbons  (also  carried 
in  store  at  naval  station,  Cavite),  gold  rating  badges,  rain  clothes   (see  par. 

447). 

Blue  and  white  suits  for  chief  petty  officers  and  officers'  stewards  and  cooks, 
jackets  for  mess  attendants,  and  garments  for  enlisted  men  of  abnormal  sizes 
will  be  manufactured  at  the  provisions  and  clothing  depot,  navy  yard.  New 
York,  on  special  requisition  only,  which  will  be  forwarded  through  official 
channels.  Self-measurement  blanks  may  be  obtained  upon  application  to  the 
supply  officer  in  charge.  (1  S.  A.  M.,  53.)  If  impracticable  to  procure  such 
articles  from  the  provisions  and  clothing  depot,  they  may  be  purchased. 

9/13/17. 


152 


CHAP.  VI. — SUPPLY — CLOTHING. 


Requisitions  for  bandsmen^s  clothing  will  call  for  stock  sizes  as  they  ap- 
*  pear  in  Marine  Corps  Order  No.   1,  dated  January  15,   1915.     (S.  A.  M., 
4237  or  p.  185,  System  of  Accountability,  TJ.  S.  Marine  Corps,  1916.) 

In  the  preparation  of  requisitions  for  provisions  and  clothing,  the  instruc- 
tion on  the  reverse  of  Form  30a  will  be  strictly  followed,  all  copies  must  be 
legible  and  in  exact  alignment.     (S.  A.  M.,  4265.) 

( b )  Supply  ships  will  carry  a  limited  amount  of  clothing,  obtainable  on  S.  & 
A.  Forms  30  and  30a,  under  such  regulations  as  may  be  laid  down  by  the  senior 
oflScer  present. 

(c)  Vessels  other  than  supply  ships. — When  necessary,  clothing  and  small 
stores  may  be  transferred  on  invoice  from  another  vessel  with  the  approval  of 
the  senior  officer  present. 

id)  Marine  Corps. — On  a  ship  not  at  a  navy  yard,  bandsmen's  uniforms 
(except  scarlet  tunics,  see  (o)  above)  will  be  procured  from  the  officer  com- 
manding the  marine  guard,  on  invoice.  If  the  articles  required  are  not  carried 
by  the  marine  officer,  or  if  there  is  no  marine  guard  attached  to  the  ship,  a 
requisition  will  be  made  on  the  assistant  quartermaster,  United  States  Marine 
Corps,  in  charge  of  the  nearest  depot  of  supplies.  (S.  A.  M.,  951.)  Sizes 
desired  should  be  designated  in  accordance  with  Marine  Corps  circulars  issued 
from  time  to  time.    Receipt  in  triplicate  will  be  given. 

(e)  From  supply  officer. — Salt-water  soap  carried  by  the  supply  officer  under 
Title  X,  "  Naval  supply  account,"  may  be  invoiced  to  the  clothing  account. 

(/)  From  ship's  store. — "  To  permit  the  issue  of  certain  items  of  toilet  sup- 
plies, such  as  toothbrushes,  tooth  powder,  toilet  soap,  etc.,  to  men  in  debt  to 
the  Government  by  reason  of  sentences  of  summary  courts-martial,  commanding 
officers  are  authorized  to  direct,  in  writing,  the  transfer  from  the  ship's  store 
stock  to  the  clothing  and  small-stores  stock  for  issue  as  contemplated  by  Article 
I,  1823-2  [see  par.  437]  of  such  articles  as  may  be  considered  necessary  for  the 
health  and  comfort  of  the  men  requiring  such  issues."  (N.  I.  1357-1.)  "These 
transfers  from  the  ship's  store  account  to  the  clothing  and  small  stores  account 
shall  be  covered  by  the  usual  transfer  invoices  prepared  monthly  and  approved 
by  the  commanding  officer."  (N.  I.  1357-2.)  In  case  there  is  no  ship's  store  on 
board,  see  (g)  below. 

ig)  Open  market  purchase. — (See  par.  489,  et  seq.)  "When  necessary  to 
purchase  clothing  and  small  stores  the  articles  shall  be  as  nearly  as  possil^hj 
of  the  description  and  quality  furnished  by  the  United  States,  and  no  more 
shall  be  purchased  than  sufficient  to  meet  an  exigency."  (N.  I.  4481.)  Issues 
of  articles  purchased  will  be  made  at  the  regular  established  price  and  the 
difference  in  price,  if  any,  adjusted  on  the  return  as  a  gain  or  loss  on  price. 

Special  articles  of  clothing,  for  which  there  is  ik)  established  price,  including 
uniforms  for  chief  petty  officers  and  officers'  stewards  and  cooks  and  mess 
attendants'  jackets,  may,  when  impracticable  of  procurement  from  the  provi- 
sions and  clothing  depot,  be  purchased  in  the  usual  manner  on  approved  open- 
purchase  requisitions  and  will  be  issued  at  purchase  price. 

On  ships  where  there  is  no  ship's  store,  toilet  supplies  for  men  in  debt  by 
reason  of  sentence  of  summary  courts-martial  (see  (/)  above)  may  be  purcliased 
"on  approved  open-purchase  requisitions  under  'Clothing  and  small-siores 
fund '  in  the  usual  manner  and  without  the  necessity  for  prior  reference  to  the 
department  for  approval."     (N.  I.  1357-3.) 

432.  Deliveries  and  stowage. — Whenever  possible  it  Is  advisable,  in  order  to 
guard  against  loss,  that  deliveries  first  be  completely  assembled  on  deck,  and, 
after  being  checked,  struck  below  in  a  prearranged  order  and  checked  into 
storerooms.  As  a  further  precaution,  the  officer  of  the  deck  should  be  requested 
to  station  mastei-s-at-arms  in  suitable  localities.  The  receipt  of  articles  should 
be  acknowledged  In  writing  by  the  yeoman.  In  order  that  there  may  be  no  ques- 
tion as  to  the  quantities  for  which  he  is  accountable. 

9/13/17. 


SEC.   26. — CLOTHING  AND  SMALL  STORES. 


152a 


"  Clothing  and  small  stores  shall  not  be  put  on  board  before  the  supply  officer 
reports  for  duty."     (N.  I.  4408.) 

433.  Custody,  care,  inventory,  etc. —  (See  par.  211  et  seq.)  In  order  that 
strict  accountability  for  stores  may  be  established,  persons  other  than  the  cloth- 
ing yoeman  should  not  be  allowed  access  to  the  storerooms.  (S.  A.  M.,  HOT.) 
Care  should  be  exercised  that  storerooms  are  clean,  dry,  and  secure.  Loose 
clothing  should  be  protected  from  dirt,  and,  to  avoid  excessive  handling,  dead 
stock  should  be  covered  and  set  aside,  to  be  turned  into  store  at  the  first  oppor- 
tunity. Care  should  be  exercised  that  cap  ribbons  are  not  kept  in  proximity 
to  articles  liable  to  tarnish  the  gilt  thread;  nearly  all  rubber  and  many  kinds 

0/13/17. 


aEC.  26. CLOTHING  AND  SMALL  STORES. 


153 


of  wrapping  paper  give  oflf  sufficient  sulphuric  vapor  to  ruin  cap  ribbons  in 
contact  witli  tliem.     (S.  A.  M.  175.) 

Inventory  will  be  taken  at  the  close  of  each  quarter  and  reported  on  Form 
143a  (par.  446-4).  An  inventory  should  also  be  taken  when  the  yeoman  in 
charge  of  clothing  is  relieved  from  duty. 

434.  Opening  bales. — (Shortages,  see  par.  245-2.)  "  When  a  bale  of  clothing 
is  opened  the  supply  officer  of  the  vessel  shall  note  the  date  of  manufacture  and 
inspection,  examine  the  clothing,  and,  if  not  in  strict  accordance  with  the  sam- 
ples, he  shall  not  issue  it,  except  by  direct  authority  of  the  commanding  officer ; 
but  no  clothing  shall  be  pronounced  unsuitable  for  issue  on  account  of  not  meet- 
ing regulation  requirements  until  the  same  has  been  surveyed  by  a  board  of 
survey.  The  survey  shall  specify  wherein  each  garment  differs  from  regula- 
tion requirements,  that  the  necessary  alterations  can  not  be  made  by  the  ship's 
tailor,  and  shall  be  forwarded  to  the  Navy  Department  accompanied  by  the 
garments  recommended  as  unsuitable  for  issue,  and  each  such  garment  shall 
have  attached  to  it  its  garment  ticket  and  a  copy  of  the  bale  marks."  (N.  I. 
4531-2.) 

Where  clothing  is  shipped  in  cases,  the  weight  of  the  case  will  be  verified  1 
before  being  opened.     (S.  A.  M.  4265.) 

Flat  cast-steel  buckles  used  in  baling  should  be  saved  and  returned  via 
parcels  post,  in  lots  of  100  (not  more  than  4  pounds  to  a  package),  to  Provisions 
and  Clothing  Depot.  The  packages  should  be  plainly  marked  as  to  contents. 
(S.  A.  M.,  3977.) 

435.  Surveys. — (Nonuniform  articles,  see  par.  434;  Bale  shortages  and  other 
missing  surveys,  see  par.  245;  Action  required  when  responsibility  is  fixed, 
par.  246.)  Articles  unfit  for  use,  not  exceeding  $300  in  value  at  any  one  time, 
will  be  referred  to  the  quarterly  surveying  officer  for  the  supply  department 
(par.  246),  and  if  appraised  for  issue  at  reduced  prices  will  be  accounted  for 
and  issued  as  provided  in  paragraph  246-2.  Advantage  should  be  taken  of  the 
procedure  authorizing  revaluation  and  issue  whenever  damaged  articles  are  fit 
for  use  and  can  be  disposed  of  within  a  reasonable  time.     (S.  A.  M.  3405.) 

436.  Issuing  prices. — "All  issues  and  expenditures  of  clothing  and  small 
stores  shall  be  made  at  the  prices  established  by  special  order  for  each  calendar 
year"  (N.  I.  4530),  except  as  follows:  Articles  revalued  by  survey  (par.  246-2) 
will  be  issued  at  the  appraised  value;  articles  for  which  no  regular  price  is 
established  will  be  issued  at  cost  or  invoice  price,  including  special  garments 
purchased  (par.  431g)  ;  toilet  articles  purchased  or  transferred  from  the  ship's 
store  for  issue  to  men  in  debt  through  sentence  of  summary  courts-martial  (par, 
431f )  will  be  issued  at  cost  or  invoice  price. 

437.  Issues— When,  to  whom,  and  amounts. — "Clothing  and  small  stores 
shall  be  issued  every  week  day  (except  for  five  days  prior  to  the  issue  of 
[semi-] monthly  money,  and  five  days  prior  to  the  end  of  the  quarter)  at  sucU 
hour  as  may  be  directed  in  writing  by  the  commanding  officer."     (N.  I.  4526.) 

"  Sales  of  clothing  and  small  stores  for  cash  will  not  be  made  except  in  ^ 
commissary  stores  ashore  or  by  special  authority  of  the  Bureau  of  Supplies 
and  Accounts."    (N.  I.  4526.) 

Issues  chargeable  against  the  pay  accounts  of  tne  individual  concerned  may 
be  made  to  enlisted  men  or  officers  (Navy  or  Marine  Corps)  attached  to  the 
ship,  to  enlisted  supernumeraries,  or  to  persons  attached  to  vessels  not  carrying 
a,  supply  officer. 

"  No  issue  of  clothing  or  small  stores  shall  be  made  to  any  person  in  debt  to 
the  Government  or  against  whom  a  checkage  is  pending  which  may  put  him  in 
debt,  except  on  written  authority  of  the  commanding  officer  and  a  statement 
upon  the  requisition  that  the  issue  is  necessary  for  the  health  and  comfort  of 
the  person  requiring  it."     (N.  I.  1823-2.) 

Except  as  above  provided,  no  issue  will  be  made  of  greater  value  than  the 
balance  due  the  person  on  tlie  books. 

9/13/17. 


73416"— 1&- 


-12 


154 


CHAP.  VI. — SUPPLY — CLOTHING. 


SEC.   26. — CLOTHING  AND  SMALL   STORES. 


154a 


An  outfit  may  be  issued  to  men  on  first  enlistment,  not  exceeding  the  clothing 
all^^ance   (i)ar.  J^^'  Memorandum  requisition  for  clothing  and  small 

St^Js  on  form  (S.  &  A.  No.  19)  shall  be  signed  by  the  division  officer.  When 
such  r^uisition  is  presented  for  issue,  the  articles  delivered  m  accordance 
?herewXshaU  be  recorded  on  form  (S.  &  A.  No.  28)  and  receipted  for  thereon 
bv  the  purchaser.  A  copy  of  this  receipt  shall  invariably  be  delivered  to  the 
purchlJ^r  wfth  the  articles.  The  original  receipt  shall  be  retained  by  the 
Sv^fficlr  for  transmittal  to  the  Auditor  for  the  Navy  Department  if  re- 
Qi^red  The  memorandum  requisition  shall  be  compared  with  the  original  re- 
2Spt  and  held  until  after  the  quarterly  accounts  have  been  forwarded,  when 

"  Sn'antTo^i^e;s  Kitfons^ "  shall  not  permit  requisitions  to  be  sub- 
mitt^  for  any  man  more  frequently  than  necessary  with  the  exercise  of  rea- 

^^? r^ecX^s  must  be^air  co^S^showing  no  interlineations  or  erasures  When 
errors  are  made  the  receipt  should  be  canceled,  but,  in  case  an  autographic  regis- 
ter is  used,  it  must  not  be  destroyed  until  its  serial  number  has  been  choked  m 
the  supply  office.  Receipts  should  be  promptly  turned  in  to  the  supply  office,  and 
the  yeoman  should  obtain  a  memorandum  receipt  for  them  in  a  book  kept  by 

^^  When  garSen^^^uire  alteration,  or  when  rating  badges,  tape,  ribbons,  or 
service  stripes  are  required  to  be  sewed  on,  a  serially  numbered  tailor  order 
(S.  &  A.  Form  133)  for  the  work  will  be  issued  with  the  garments.  No  addi- 
tional charge  is  to  be  made.  (S.  &  A.  M.  1413.)  ^  ^  ,_  ,  .  .^,  ,„ 
When  garments  appearing  on  the  regular  annual  price  list  are  not  in  stock  in 
the  sizes  required,  a  tailor  order  for  manufacture  will  be  issued,  provided  it  is 
impracticable  either  to  have  garments  in  stock  altered  to  fit  or  to  procure  suit- 
able garments  from  Government  sources.  Upon  issue- of  the  tailor  order  a 
receipt  will  be  taken  for  the  article  by  name  and  at  the  establishetl  price,  in- 
dorsed "  Tailor  order  No.  — ,"  and  it  will  be  charged  upon  the  pay  roll  as  in  the 

case  of  ordinary  issues. 

439    Issues  to  supernumeraries,  torpedo  vessels,  and  marines: 

1  Supemnmeraries— '*  For  issues  of  clothing  and  small  stores  to  supernu- 
meraries entitled  to  pay,  invoices  of  the  articles  shall  be  sent  to  the  supply 
officer  having  the  accounts,  together  with  the  original  receipts  of  the  men  and 
requisitions  for  all  issues  covered  thereby.  An  officer  shall  witness  these  issues 
to  supernumeraries  and  sign  the  receipt  as  such."     (N.  I.  4529-1.) 

2  Crews  of  torpedo  vessels,  etc.—*'  Any  officer  of  the  Pay  Corps  may.  when 
necessarv  issue  clothing  and  small  stores  to  the  crews  of  torpedo  boats  or  other 
vessels  having  no  supply  officer  on  board,  and  such  issues  shall  be  treated  as 
prescribed  in  paragraph  1  of  this  article  when  the  supply  officermaking  the 
issue  is  not  the  one  having  the  accounts  of  such  men.  (N.  I.  f529-2.)  Such 
issues  will  be  made  on  the  order  of  the  senior  officer  present.  (N.  I.  4951-1.) 
Invoices,  receipts,  and  requisitions  will  be  forwarded  immediately. 

Before  issue  the  memorandum  record  of  pay  accounts  carried  by  the  com- 
manding officer  of  a  ves.sel  without  a  supply  officer  on  board  should  be  examined 
to  verify  the  fact  that  amounts  are  actually  due  to  cover  the  issues  required  by 
the  requisition  presented  by  the  commanding  officer.  The  value  of  issues  made 
should  be  entered  bv  the  supply  officer  against  the  memorandum  accounts  of 
the  persons  concerned,  in  a  separate  column  headed  "  Clothing,"  with  the  date. 
Invoices  should  refer  to  the  number  of  the  column  in  which  charges  have  been 
made  in  the  memorandum  record.     (S.  A.  M.  418;  625.)  „  ^     ^       .  ^   ,  ^ 

S  Enlisted  men  of  the  marine  detachment. — "  Marines  shall  be  furnished  by 
the  supply  officer  with  clothing  and  small  stores  when  the  commanding  officer 

0/13/17. 

(Reprint  due  to  rhanare  on  p.  153.) 


of  marines  shall  certify  that  they  require  them."  (N.  R,  4232-2.)  Issues  will 
be  covered  at  the  end  of  each  month  by  an  invoice  in  triplicate  to  the  officer 
in  command  of  the  detachment.  The  invoice  will  be  accompanied  by  the  indi- 
vidual clothing  receipts.  Marine  Corps  instructions  provide  that  whenever  a 
marine  is  transferred  from  the  ship  notice  shall  be  given  by  the  marine  officer 
to  the  supply  officer ;  upon  receipt  of  such  notice  a  special  invoice  will  imme- 
diately be  made  out  in  the  same  manner  as  provided  for  monthly  invoices. 
(See  also  par.  861-6.)  (S.  A.  M.  2233.) 
9/13/17. 


SEC.  26. — CLOTHING  AND  SMALL  STORES. 


155 


1  ^'  ^^^  °^  ^^^  °^  issues.— "Actual  and  unavoidable  losses  on  issups  ot 

i^inn  "^/fi"^^'"^^  r"«5''  ^^^  circumstances  be  taken  under  the  personal  supe^ 
InioJ  S V?^^^.  '*®K^''^'  "^"^  ^'^  expended  or  taken  up  as  the  case  ma>^ 
S  thT^n'n'S  ^^iP^^^*^^  ^^^^"S  s"<^h  statement  in  regard  to  such  losses  or  giins 
as  the  supply  officer  may  desire  to  make.  If  the  losses  or  gains  are  sufficiently 
rnnn^H^w'^.Si^^.'*  appear  that  they  are  not  due  to  the  ordinary  conditions  sur- 
rounding  the  issue  of  clothing,  survey  should  be  called  thereon.  In  no  case 
wm  any  loss  be  allowed  without  complete  and  satisfactory  explanation."    (N.  L 

This  allowance  can  not  be  applied  to  offset  losses  caused  by  failure  to  check 
eSfon^^  *^^  accounts  of  officers  and  enlisted  men  the  value  of  clothing  and 
small  stores  issued  to  them.     (S.  A.  M.,  1707.) 

returlT^  ^"^  ^^^""^  ^^"  ^®  ^^^"^  "^  *°  ^®  designated  place  on  the  quarterly 

441.  Charging  Issues  on  the  rolls,— Issues  to  persons  whose  nav  acconntu 
are  carried  by  the  supply  officer  will  be  recapitulated  and  charged  on  the  rolS 

^^iS'"'*'?!?  K^  ^l  ^^'^^^'    ^ha^ges  to  persons  not  carried  on  the  supply  officer's 
rolls  will  be  effected  as  provided  in  paragraph  439. 

442.  Defects  developing  after  issue  should  be  reported  to  the  officer  in 
fha^'EaJ'L^l^.VS^l^T^  1^°?  Clothing  depot,  navy  yard,  New  York.  If  possible, 
the  garment  ticket  should  be  forwarded  and  the  garment  forwarded  \dth  de^ 
scription  of  wear,  washing  (whether  washed  on  board  ship  or  ashore  and  what 
washing  agent  was  used),  and  general  treatment.     (S.  A.  M    53  ) 

443.  Transfers.- (See  par.  229  et  seq.) 

4.  1-  ^o  j/^fP'«  «<ore.— "  The  transfer  of  provisions  and  clothing  and  small  stores 

2.  To  general  supplies.— Cloth,  etc.,  may  be  transferred  to  the  supply  officer 
Invoices  should  be  marked   "Credit-clothing  and  small  stores"-   "debi^-1 
naval  supply  account,"  and  report  of  transfer  made  on  S.  and  A  Form  22*> 
«i*  J?  ^^**f^*  ^?^i  aw^fit«rj/  service.— No  payment  will  be  accepted  for 
"clothing  and  small  stores"  transferred  to  vessels  of  the  naval  auxiliary  Srvlc^ 
by  supply  officers  at  naval  stations  and  afloat.     Such  articles  of  clothing  and 
smal  stores  as  may  be  required  by  masters  of  those  vessels,  upon  requisition 
shall  be  expended  on  the  quarterly  returns  of  the  supply  officers  making  the 

issue  as  "transferred  to  Master ,  U.  S.  N.  A. 11."    The  liualexilnm! 

ture  invoices  will  be  prepared  and  the  master  furnished  with  a  carbon  codv 
thereof,  the  same  as  transfers  between  supply  officers.     (SAM    3052. 

444.  Sales  of  clothing.—"  Merchant  vessels  in  distress  ir  needing  suiv 
plies  may  be  furnished  with  such  as  can  be  spared,  but  receints  in  tr  nii^t^ 
shall  be  taken,  the  original  of  which  shall  be  retained  brthl^ffio^r  from  w^ 
department  the  stores  have  been  furnished,  and  the  duplicate  and  triplicate 
forwarded  by  different  conveyances  to  the  Bureau  of  Supplies  and  Am)u?5 
C^  payments  may  be  received,  if  practicable,  and  accounted  for  by  the^DDlv 
officer ;  if  otherwise,  a  bill  of  exchange  shall  be  obtained,  to  be  drawn  bv  thp 
master  on  the  owners,  payable  to  the  order  of  the  Secretary  of  the  Navv  And 
its  first  and  second  forwarded  by  different  conveyances:  the  address  of  tho 
owner  shall  be  stated  and  the  value  of  the  supplies  calculated  at  tl^averagl 
P^i*^-   J°,i*^®  ^^^  of  clothing  and  small  stores  the  prices  established  by  general 

21  fnrSchL^"     m^  wr^S  ?^'f  .^'^  extreme  distress  gratuitous  assisting  mi^ 
be  furnished."     (N.  I.  4554.)     Sales  to  allied  powers,  see  par  226 

^^Qc?f^^*^®^^^^®°^®  expenditures.— (For  alteration  and  manufacture,  see 
par.  4oo. ) 

No  gratuitous  expenditure  shall  be  made  to  officers  or  men  in  lien  at 
personal  effects  destroyed  to  prevent  the  spread  of  disease.  "Thev  can  nniv 
be  reimbursed  for  such  loss  by  certificate  from  the  Treasury  Departaient  iifl^r 

5/24/17. 


156 


CHAP.  VI. — SUPPLY — CLOTHING. 


SEC.   26. — CLOTHING  AND   SMALL   STORES. 


157 


the  approval  of  the  report  of  survey  by  the  Secretary  of  the  Navy."     (N.  I. 

^446    Accounts  and  returns.— (See  also  par.  951  et  seq.) 
n-tofw«7re^>°*.-Wl.en  a  pay-roll  account  Is  ""^^"tlth  the%'o°fs     Th^ 
quarter  receipts  for  clothing  charges  wil    be  '"V^l^^f  " ''f  *Xr  £^^^ 
name  of  the  ship  should  appear  on  receipts.     C'^t^'ng  receipts  for  issues  to 

supernumeraries,  crews  of  vessels  not  carrying  ^  .^"'W^lS'^Z-for^^M^toU^e 
of  the  marine  detachment  will  be  covered  by  '.n™'^^  »"^JS  '^^  *"  '"^ 
officer  carrying  the  pay  accounts,  as  provided  |"P»™«™P^,*f-  formed  to 
2  Invoices  —In  invoicing  cloth  the  commercial  practice  mill  be  coniormeu  lo 
by  eSre^fng  fractional  Measurements  of  drill  in  quarter  yards  and  of  cap 

'TsTXX-'f'^^rT.<.Zt\^r'^^^^^^  of  clothing  and  small 
storef 'wm  be'Spt  in  the"  stock  le<lger,  both  ashore  -^^"A-*-  -  t^«  'rt 
mnnnpr  fls  the  accounts  for  various  sizes  of  N.  S.  A.  stock  are  Kepi, 
^nd  an  supply  offiSrsasho^^^  and  afloat  will  forward  to  ^^^--^'^'I'^'l^^^l^' 
the  Drovisions  and  clothing  depot  semiannually  a  report  (S.  &  A.  Form  88) 
sl^^w^nJfor  each  iteni  and  size  thereof  the  quantity  on  hand  quantity  due  on 
rSfio^,  and  {he  actual  quantity  issued  for  use  during  the  preceding  slx 

""  ""l»itions  will    •    *    •    be  based  upon  the  actual  issues  of  the  various 

^*  The  re^apitulalion^f  issues  to  officers  and  crew  will  be  posted  to  the  stock 
ledJfr  n^ntWy  instead  of  weekly.  The  balance  carried  forward  will  be  entered 
a^c^fdinrto  the  quantities  found  by  actual  inventory  the  S^;^  ^nd  loss  b, 
fnv^ntiry  and  the  gain  and  loss  by  adjustment  of  prices  being  the  difference  ,n 
nuantit7and  value  required  to  balance  the  account  of  each  artic  e.  Before  bal- 
Tin^e  ac<;unf  JfTn  article  by  gain  or  loss  by  i^"y-i«/,^jj,^^,^^^^^^^^^^^ 
be  verified  to  ascertain  whether  any  mistake  ^^s  made  there  n  and  also  Nvhether 
All  rpoeints  and  expenditures  have  been  accounted  for.  The  account  or  eacn 
IrticlTofthe  stockTedger  must  be  ruled  up  and  closed  at  ^t^e  end  of  ^quarter 
«nd  the  balance  (if  any)  brought  do^vn  for  next  quarter.     (S.  A.  M.,  ^^i.) 

4   Clomna!AsmIu  stores  halance  sheet.--  Supply  officers  of  ships  sha 
render  to  Ihe  Bureau  of  Supplies  and  Accounts  complete  returns  for  each 
quarter,  as  follows:  ♦  •  • 

»*{h)  Quarterly  balance  sheet  of  clothing  and  small  stores '  "  an  Form  No.  37. 
^^tJ;  reti^n^must  be  accompanied  by  all  vouchers  for  receipts  and  expendi- 

'^l5emorTnrn?<'opr^^f  P^^^^^^^  &  A.  F^orm  51a)  will  be  submitted  to 

cover  P^^^^^^l^  I "\^^^|;^-n,  n^s  supporting  expenditures  must  be  «  originals - 
nT'not  carbtnf)  with  In  sf^atuVin  the  handwriting  of  the  officers 
ii^uired  to  sf^  them.  For  expencUtures  involving  the  adjustment  of  approprla- 
required  to  si^  rneni     r  .'      .       ^^^11  be  attached  to  the  original. 

*^T^Lf  of  anDroved  survey  ?e^rt  shan  be  attached  to  each  invoice  covering 
A  copy  of  aPP^.^^^^^^?"^\fl  transfer  to  store  of  articles  unfit  for  issue. 

^""r^r^iiui^if^"^^^^  -^  --^-«"  --^^  ^^^  ^^^^ 

'"^^Z^^T^^rTCvr^^  wifl  S^  adjusted  by  general  order. 

t*"^-  ?°n^^^'R^u*smons  for  gold  rating  badges  and  gold  service  stripes 
8h^uM'foVf;'t1;7ruX^^^  muired  for  immediate  issue  only.    No  stock 

5/24/17. 


win  be  kept  in  New  York,  and  very  few— not  more  than  one  of  the  former  and 
one  set  of  the  latter  for  each  chief  petty  officer  using  them— should  be  kept  in 
stock  on  board  ship.  The  number  necessary  to  fill  each  requisition  will  be 
manufactured  at  the  clothing  factory.  Supply  officers  should  exercise  particuhir 
care  that  each  badge  is  wrapped  in  tissue  paper,  as  they  are  valuable  ami 
tarnish  easily.     (S.  A.  M.,  21.) 

Cap  ribbons. —  (Care  of,  see  par.  433.)  Cap  ribbons  are  procurable  only  from 
the  provisions  and  clothing  depot,  navy  yard,  New  York,  or  from  the  supply 
officer  Cavite,  P.  I. 

Rain  clothes. — Requisitions  should  be  submitted  to  the  provisions  and  clothing 
depot,  navy  yard,  New  York.  Contracts  provide  for  black  jackets  or  coat.s 
(short),  black  coats  for  petty  officers  (long),  black  trousers  or  overalls  black 
hats.     (S.  A.  M.,  2026.) 

Special  garments,  as  enumerated  in  paragraph  431a,  will  be  manufactureil  at 
the  provisions  and  clothing  depot,  navy  yard.  New  York,  or,  if  impracticable  to 
procure  them  from  the  depot,  may  be  purchased  and  issued  at  cost  price. 

448.  Standard  packages. — 


Article. 


Aprons,  cooks ' number. 

Bathing  trunks pairs. 

Blankets,  woolen number. . 

Boots,  ruDber pairs. . 

Braid,  watch  mark,  blue,  red,  and  white yards.. 

Brooms,  whisk number. . 

Brushes: 

Hair do 

Scrub do 

Shoe do 

Buttons: 

Bone,  white dozen. . 

Eagle- 
Medium  do 

Small do 

Rubber- 
Large do.... 

Medium do 

Small do. . . 

„     Ivory do.... 

Cap  covers,  chief  pvetty  officer's,  white number. . 

Cap  covers,  chief  petty  officer's,  blue do 

Cap-frames,  C.  P.  O.* do.... 

Cap  ribbons do 

Caps: 

Cloth do.. 

Watch do 

Cloth,  blue,  18-ouncc yards! '. 

Clothes  stops packages. . 

Combs number. . 

Cotton,  white,  spool do 

Cravats,  chief  petty  officer's do 

Devices: 

Lyre — 

Small do 

„     Large pairs!! 

Cap,  chief  petty  officer's number. . 


Kind  of 
package. 


Bale.. 

do. 

do. 

Box... 
Roin., 
Box... 


.do. 
.do. 
.do. 


Carton  i. 


Net 
contents. 


.do.i. 
.do.i. 


do.i. 

do.i. 

....do.«. 
Loose ».. 
Carton  >. 
....do.i. 

do.i. 

...do.i. 


(*) 


50 
100 

20 

12 
144 

50 

72 
50 
50 

144 

12 
12 

24 
60 
60 

50 
36 


Gross    I    Cubic 
weight,     m^sure. 


do.i 

Bale , 

do 

Carton  1 

Box 

Carton  I 

.....do.i 


Loose. 
....do. 
....do. 


100 

20 
200 

70 
200 
144 
240 

12 


(*) 
(*) 
(») 


Pounds. 
31 
28 
80 
83 

18 

26 
26 
45 


3i 

i 

31 
If 
lA 

% 


(») 


11 

45 
96 
36 
7 
12 


I  Not  a  shipping  package. 

*  «     *  ^**^  P"^  "P  "^  packages  of  uniform  contents;  shipped  as  required. 

*  Packed  in  individual  cartons,  each  containing  1  frame,  1  blue  cover 
Eagle  small,  and  1  set  buttons,  rubber,  small.  ' 

9/13/17. 


(») 
(») 
(*) 


Cubie/eet, 
1.08 
1-50 
4.75 
3.75 
.10 
LQO 

1.33 
.92 

2.10 

.08 

.OS 
.01 

.10 
.0« 
.01 


.25 
.50 
.08 
.08 

3.25 

3.20 

<4-50 

1.42 

.16 

.42 

.03 


»  Nominal. 

*  Average. 

1  white  cover,  1  set  buttons. 


158 


CHAP.  VI. — SUPPLY — CLOTHING. 


Article. 


Kind  of 
package. 


Drawers  * 

Heavy,  regulars  and  solids Mirs.. 

Nainsook,  regulars  and  solids do — 

Nainsook,  regulars do. . . . 

Drill,  bleached ywds.. 

Flannel,  heavy do — 

Olovea,  woolen pairs.. 

Grommets number.. 

Handkerchiefs '• do.... 

Hats,  white 5® — 

Jackets,  mess  attendant do — 

Jackkmves ^o — 

Jerseys <*o — 

Jumpers: 

Blue,  undress do — 

Dungaree do — 

White,  dress do ... . 

White,  undress do — 

Laces,  trouser: 

Cotton rpUs.. 

Silk number.. 

Leggings p^rs. . 

Marts number . 

Neckerchiefs •*•  -  -do. . . 

Needles papers.. 

Overcoats number. 

Overshirts do. . . 

Rating  badges: 

Blue do — 

White do 

Serge yards.. 

Service  stripes,  blue,  gold,  and  white number. . 

Shirts,  C.  P.  O.  flannel do — 

Shoes: 

Gymnasium pairs. . 

ffigh do.... 

Low do  ... 

Silk spools.. 

Socks: 

Cotton TOurs.. 

Woolen do — 

Tape,  cotton pieces. . 

Thread,  linen,  black spools. . 

Towels number. . 

Trousers: 

Blue do.... 

Dimgaree parrs. . 

White do... 

Undershirts: 

Cotton,  regulars  and  solids number. 

Heavy do... 


Bale... 
do.. 


....do. 

....do.... 

....do.... 

....do.... 

Bundle!. 

Bale 

Carton ». . 

Loose 

Case , 

Bale 


..do. 
..do. 
..do. 
..do. 


Rolls  1.. 

do... 

Carton!. 
Loose... 

Box 

Package. 

Bale 

do... 


Net 
contents. 


Carton  2. 

do... 

Bale 

Loose*.. 
Bale 


Case 

do... 

do... 

Carton  1. 


Bale.. 
....do. 
Rolli. 
Box... 
Bale.. 


do 

do 

do 


100 
200 
100 
1771 
105 
200 
100 
1,200 
50 

(«) 
120 
50 

50 

100 

50 

50 

Loose, 
.do.... 
50 

(») 

100 

200 

10 

50 

25 

25 

150 


Gross 
weight. 


Pounds. 
60 
50 
30 
78ii 
85 
34 

7| 
47 
13 

(») 
18 
52 

65 

115 

60 

48 


(») 
(«) 


Cubic 
measure. 


Cubic  feet. 

2.16 

1.80 

L15 

<2.16 

<5.00 

2.42 

.08 

1.92 

1.00 


.23 
2.90 

2.66 
3.60 
2.67 
1.67 


36 


.do. 
.do. 


SO 

24 

25 

25 

240 

600 
300 
1,000 
144 
100 

50 
50 
50 

200 
100 


(») 
19 

2A 
49 
71 

if 

f 
120 

(') 
54 

54 
119 
105 

n 

60 
41 

If 

18 
83 

96 
64 
62 

49 
60 


2.33 


.75 

.03 

2.42 

3.00 

.06 

.06 
<2.75 


3.00 

4.00 

7.50 

6.42 

.33 

2.75 

2.30 

.07 

.68 

4.33 

3.60 
2.33 
2.33 

2.30 
3.40 


!  Not  a  shipping  package.  . 

>  Not  put  up  in  packages  of  uniform  contents;  shipped  as  required. 


*  Nominal. 

*  Average. 


449.  Sizes  in  packages.— List  of  sizes  and  corresponding  measurements  of 
naval  clothing,  and  quantities  of  each  size  per  package,  as  packed  at  provisions 
and  clothing  depot,  navy  yard,  New  York,  N.  Y. 

"  Solids :  "  Packages  containing  one  size  only. 

**  Regulars:  "  Packages  containing  a  standard  assortment  of  sizes.  (S.  A.  M., 
1562.) 

0/13/17. 


SEC.   26. CLOTHING  AND  SMALL   STORES. 


Bathing  trunks. — Regulars  only,  100  per  bale. 


159 


Size 
(waist). 

Assortment 
in  regulars. 

Inches. 
32 
36 
40 

25 
50 
25 

Cap  covers — C.  P.  O. — ^Blue  and  white:  50  per  carton.     Sizes:  Same  as  caps.  1 

Cap  frames,  C.  P.  O.— One  per  carton.  Sizes :  6^,  6t,  6^,  6J,  7,  7^^,  7i,  7f ,  7J, 
and  7f.    One  white  and  one  blue  cover  with  each  frame. 

"Caps  for  [chief]  petty  officers,  *  *  *  are  shipped  in  a  standard  corru- 
gated strawboard  case  holding  20  caps;  and,  wherever  possible,  full  cases 
should  be  requisitioned."     (S.  A.  M.  4086.) 

Draicers,  heavy. — Solids  fid  regulars,  100  per  bale. 


Size 

Assortment 

(waist). 

in  regulars. 

Inches. 

30 

30 

32 

30 

34 

20 

36 

10 

38 

6 

40 

4 

Drawers,  nainsook,  are  put  up  in  bales  of  200  pairs,  solids  and  regulars. 


Size 

Assortment 

(waist). 

in  regulars. 

30 

60 

32 

60 

34J 

40 

37 

20 

39 

12 

41 

8 

200 

Oloves,  woolen. — Regulars  only,  200  per  bale. 


9/18/17. 


Size. 

Assortment 
in  regulars. 

10 
11 
12 

80 
60 
60 

(See  G.  0.  Chmaget.) 


160 


CHAP.   VI. SUPPLY CLOTHING. 


Hats   white.— Are  put  up  in  cartons  of  50,  and  in  assorted  sizes  6^  to  7f . 

./r/«ews —Solids  of  eacli  size  and  regulars,  50  per  bale,  except  that  sizes  42 
an«l  44,  "  solids,"  are  put  up  25  to  the  hale,  having  a  gross  weight  of  38  pounds 
and  a  cubic  measure  of  2.45  cubic  feet. 


Size. 

Chest. 

Assortment 
in  regulars. 

33 
34 
3B 
3S 
40 
42 
44 

29 
31 
33 
35 
37 
30 
41 

4 

6 

12 

12 

10 

4 

2 

50 

(S.  A.  M.,  3700.)  ,     .        '    .  -^ 

Jumpers,  white  dress  and  white  undress.— Solids  in  bales  of  ;iO;  regulars  in 
bales  of  100.    Jumpers,  dungaree,  are  put  up  (regulars)  100  to  bale. 


Si^e. 

Assortment 
in  regulars. 

6 
10 
90 
90 
94 
14 

0 

Jumpers,  blue.— Solids  in  bales  of  50 ;  regular  in  bales  of  50. 


Size. 

As.sortment. 

1 

S 

3 

5 

10 

10 

12 

7 

3 

jfoTE —Khaki  brown  dye  for  dyeing  white  suits  for  landing  forces  Is  distributed  by 
the  supply  offlicr.  navy  yard,  New  Yorlc.     (G.  O.  132,  1915.) 

Leyyiiut,  faced.— Solids  of  each  size  and  regulars,  50  per  carton. 


Size. 

Assortment 
in  regulars. 

1 
3 
S 
4 

5 

7 
14 
15 
12 

2 

9/13/17. 


SEC.   26. CLOTHING   AND   SMALL   STORES. 


Overcoats. — Solids  of  each  size  and  regulars.  10  per  bale. 


161 


Size 

Assortment 

(chest). 

in  regulars. 

84 

1 

38 

2 

38 

2 

40 

2 

42 

2 

44 

1 

Overshirts. — Solids  of  each  size  and  regulars,  50  per  bale. 


Size. 

Chest. 

Assortment 
in  regulars. 

Inches. 

1 

48 

3 

2 

46 

5 

3 

44 

10 

4 

42 

10 

5 

40 

12 

« 

39 

7 

7 

38 

3 

Shirts,  C.  P.  O.  flannel. — Regulars  only,  50  per  bale. 


Size. 

Neck. 

Chest. 

Assortment 
in  regulars. 

Inches. 

Inches. 

1 

17 

48 

5 

2 

16i 

46 

10 

3 

16 

44 

12 

4 

15i 

42 

12 

S 

15 

40 

8 

0 

14^ 

38 

3 

Shoes,  high. — Solids  of  each  size  and  regulars,  25  per  case.     Solids  are  as- 
sorted in  width  as  follows : 


Size. 


5,  5i,  10,  lOJ,  11 

6,  6 J,  7,  7§,  8,  8J,  9,  9J. 


Width. 


C. 


D. 


E. 


10 
10 


n 
n 


Regulars  are  assorted  as  follows 


• 

Size. 

5 

6 

7 

s 

9 

10 

11 

E  width 

1 

1 

2 
4 

3 
S 

2 
3 

1 

1 

1 

F  width  .  ..................... 

1 

5/24/17. 


(Bepriat  dne  to  ehangp  on  p.  159.) 


162 


CHAP.   VI. — SUPPLY CLOTHING. 


SEC.  26. — CLOTHING  AND  SMALL  STORES. 


163 


Shoes,  low. — Packed  in  cases  of  25  pairs  of  each  size  and  In  regulars,  whole 
sizes,  and  half  sizes.    Solids  are  assorted  as  follows : 


Sites. 

• 

Widths. 

C. 

D. 

E. 

F. 

6  54.10.104.11 

3 
3 

11 
10 

U 

6  6*7  74  8.84.9.9*      

1 

U 

Regulars,  whole  sizes,  packed 

as  follows: 

Sizes. 

6 

7 

8 

9 

10 

11 

E  wldtli       

2 

2 

3 

1 

1 

1 

Sizes. 

5 

6 

7 

8 

9 

10 

F  width 

1 

2 

4 

5 

2 

1 

Regulars,  half  sizes,  packed  as  follows : 


5/24/17. 


(S.  A.  M.  3792.) 


Sizes. 

6J 

6J 

n 

8J 

9i 

101 

E  width    

1 
1 

2 
2 

2 

4 

3 
5 

1 
2 

1 

F  width. 

1 

Socks,  cotton. — Regulars  only,  GOO  per 

bale,  assorted  as  follows: 

Sizes. 

n 

10 

10§ 

11 

Hi 

Assortment  in  reeulars. 

48 

144 

264 

60 

48 

Socks,  woolen. — Regulars  only 

,  300  per  bale,  assorted 

as  follows: 

Sizes. 

• 

9» 

10 

lOi 

11 

llj 

12 

Assortment  in  remilars 

as 

84 

96 

48 

30 

6 

Trousers,  hlue,  dungaree,  and  white. — Solids  of  each  size  and  regulars,  50  per 
bale. 

The  following  tabulation,  showing  the  new  sizes  of  all  trousers,  with  the 
waist  and  leg  measurements,  and  the  old  size  numbers  which  correspond  most 
nearly  to  the  sizes  under  the  new  designation,  together  with  the  quantity 
assortment  of  each  size  of  regulars,  is  published  for  the  information  and 
guidance  of  all  concerned : 


Trousera,  Blue  and  White. 


Trooaera,  Dnnfaree. 


New  sizes. 

Measurements. 

Quantity 
assort- 
ment in 
r^ulars. 

CJorre- 
sponding 
old  sizes. 

Waist. 

Leg. 

1 

2 

3 

4 

5 

6 

7 

8 

9 

10 

11 

12 

13 

Inches. 
40 
38 
36 
36 
35 
34 
34 
33 
32 
32 
31 
30 
29 

Inches. 
32 
33 
34 
32 
33 
34 
32 
33 
34 
32 
31 
31 
30 

1 

1 
2 
1 
3 
1 
5 
7 
1 
9 
7 
7 
5 

1 

2 

3 

4 

5-6 

7 

8-9 

10 

11 

12 

13-14 

1^16 

17 

Size. 

Quantity. 

1 

2 

2 

2 

3 

2 

4 

1 

5 

3 

6 

1 

7 

5 

8 

10 

9 

3 

10 

14 

11 

3 

12 

2 

13 

2 

Undershirts  (heavy). — Solids,  50  per  bale;  regulars,  100  per  bale. 


Chest 

Assortment 

measure. 

in  regulars. 

IwAes, 

4t 

4 

12 

6 

m 

10 

as 

10 

m 

2« 

u 

24 

S2 

14 

Undershirts,  cotton,  are  put  up  in  solids  and  regulars,  in  bales  of  200  gaiv 
ments  each. 


Sizes. 

Assortment 
inr^^ars. 

82 
84 

as 
as 

40 
42 
44 

28 
48 
52 
82 
20 
12 
S 

0/13/17. 


164 


CHAP.  VI. — SUPPLY — CLOTHING. 


450    Distinguishing  marks  on  bales.-Bales  will  be  marked  on  each  end 
with  distinguishing  marks  about  3  inches  high,  as  follows: 


Articles. 


Bathing  trunks. 
Clothes  stops... 


Mark. 


Square. 
do., 


Blankets. 


Cross. 


Caps,  watch. 
Towels 


Pentagon. 
do.... 


Cloth  for  caps,  coats,  and  trousers. 

Drill 

Flannel 


Drawers: 
Heavy  — 

Light 

Cotton... 
14ainsook. 


Circle.. 

do. 

...do. 


Star. 


Gloves 


.do. 
.do. 
.do. 


Handkerchiefa ^^ 


Triangle. 


Jerseys. 


Jumpers: 
Du 


ungaree 

White,  dress... 
White,  undress. 


Heart. 


Shield. 

do. 

....do. 


Overcoats. 


Overshirts 

9/13/17. 


Keystone. 


Color. 


Red. 
Green. 


o 

o 

A 

D 
0 


Green. 


Red. 
Green. 


Green. 
Black. 
Red. 


Red. 
Green. 
White. 
Black. 


Red. 
Black. 


Green. 


Green. 
Black. 
Red. 


Green. 


Elongated  ellipse 

(Beprint  dae  to  change  on  p.  168.) 


Black. 


SEC.   26. — CLOTHING  AND  SMALL  STORES. 


165 


Articles. 


Serge. 


Shirts,  flannel. 
Shirts,  c.  p.  o. 


Socks: 

Cotton 

Woolen 

Mattress  covers . 


Trousers: 

Blue 

Dungaree. 
White...., 


Undershirts: 
Heavy.. 
Cotton . . 


5/24/17. 


Trefoil. 


Bar  and  circle. 
do 


Crescent. 

do.. 

do.. 


Pelecoid. 
....do.. 
do.. 


Arrowhead. 
do 


Mark. 


Color. 


Red. 

Green. 

Black. 


Red. 
Black. 


CHAPTER  VII. 
SUPPLY— SHIP'S  STORE. 

Section  27.— SHIP'S  STORE  AND  FEOFITS. 

461.  Authority  for  maintenance. — "In  accordance  with  the  provisions  of 
the  act  approved  May  12,  1908,  commanding  officers  of  all  naval  vessels  having 
a  supply  officer  regularly  attached  are  authorized  to  maintain  ship's  stores,  if 
they  deem  it  advisable,  and  for  this  purpose  are  authorized  to  approve  the 
purchase,  under  the  appropriation  'provisions,  Navy,'  of  such  articles  as  may 
be  considered  necessary  or  desirable,  subject  to  the  limitations  contained  in  this 
section."     (N.  I.  4501.) 

"  The  supply  officer  of  the  ship  shall  have  charge  of  the  ship's  store,  when 
one  has  been  established,  and  of  the  yeomen  and  jacks-of-the-dust  assigned  to 
duty  in  connection  therewith."     (N.  I.  2242-1.) 

462.  Allowance  of  supplies. — "  The  following  items  and  no  others  may  be 
purchased  for  the  ship's  store  under  the  provisions  of  the  preceding  article : 


Books,  educational. 

Buckets,  galvanized. 

Brushes,  nail. 

Brushes,  shaving. 

Brushes,  tooth. 

Cakes. 

Cap  ribbons,  colored. 

Cards,  playing. 

Catsup,  tomato. 

Chow  chow. 

Cigarette  papers. 

Cigars. 

Cleaning  paste  and  powder. 

Cold  cream. 

Confections. 

Crackers. 

Dentifrices. 

Fruit,  fresh. 

Fruit,  tinned,  individual  size. 

Oameff. — checkers  and  dominoes  only. 

Gloves,  canvas. 

Gloves,  white,  cotton,  and  lisle. 

Glue,  mucilage,  or  paste. 

Goggles. 

Grape  juice,  small  size. 

Handkerchiefs,  bandana. 

Horn  bits  and  mounts. 

Hose  supporters. 

Ice  cream. 

Ink. 

Jams  and  jellies,  individual  size. 

Key  rings  and  chains. 

Laces,  shoe. 

Matches,  safety. 

9/13/17. 


I 


73416° -IS- 


IS 


Meats,  tinned,  individual  size. 

Mess  gear  (transfer  from  N.  S.  A.). 

Milk,  evaporated,  individual  size. 

Milk,  fresh. 

Mirrors. 

Mustard,  prepared. 

Oil,  lubricating  and  cleaning. 

Padlocks. 

Pastry. 

Pencils. 

Penholders. 

Pens. 

Pickles,  individual  size. 

Pipes  and  cleaners. 

Polish,  shoe,  black,  tan,  and  white. 

Pork  and  beans,  individual  size. 

Post  cards. 

Powder,  toilet 

Preserves,  individual  size. 

Razors. 

Razor  blades. 

Razor  strops. 

Sardines. 

Shaving  cream,  powder,  and  soap. 

Soap. 

Soap  boxes. 

Sponges,  rubber. 

Stationery. 

Sweat  cloths. 

Tobacco. 

Tomatoes,  tinned,  individual  size. 

Vaseline. 

Witch  hazel." 

(N.  I.  4502.) 

ler 


168  CHAP.  VII.— SUPPLY— ship's  STORE. 

463  Monetary  limit.— "  Except  by  express  authority  from  the  Bureau  of 
Snnnliefand  A^u™  under  exceptional  circumstances,  the  value  of  the  stock 
Sdi^^eSs  store  at  cost  price  shall  not  exceed  at  any  time  the  fol- 

lowing  amounts: 

"  For  ships  with  complements  of— 

100  or  less ^l'?52 

101  to  200 2,600 

201  to  300 3,300 

301  to  400 4,000 

401  to  500 4,700 

501  to  600 5,400 


SEC.   27. — ship's  stoke  AND  PROFITS. 


169 


601  to  700 $6,100 

701  to  800 6,800 

801  to  900 7,500 

901  to  1,000 8,  300 

1,001  to  1,100  and  over 9, 000 

(N.  I.  4504.) 


464  Procurement  of  supplies.— "  Requisitions  for  the  purchase  of  ships 
stoTst^kXirb^  limited  to  articles  comprised  in  the  preceding  article  (par. 
S  for  which  here  is  an  actual  demand,  and  to  quantities  which  may  reason, 
ably  t^  e^^ted  to  be  promptly  disposed  of.  Such  requisitions  shall  follow 
such  wuS^Ts  may  be  prescribed  by  the  Bureau  of  Supplies  and  Accounts,  and 
no  arUclS  no'  mentioned  will  be  carried  for  sale  in  the  ship's  store."     (N.  I. 

1  ^'^  No  transfer  of  provisions,  clothing,  or  small  stores  to  the  ship's  store 

Vrs'noT^eceL^r^t '^^^^^^^  for  purchase  of  articles  listed  in  para- 

graph^2  to  Supplies  and  Accounts,  the  approval  of  the  commanding  officer  of 

*'^.  W^ene^ef  f^e^vis/on^  fj'be^btained  under  contract  or  by  open 

purchai^^e  supply  ^officer  shall  himself  sign  in  advance  an  order  for  each  de- 
liverv  and  keep  a  copy  of  same  in  the  supply  office.       (N.  I.  2241-b.) 

"  Durfng  the  absence  of  the  supply  officer  from  the  ship,  on  duty  or  leave 
orders  for  provi^ons  may  be  signed  by  some  other  responsible  officer  designated 

''"^TL'arvrpLrl^a^^^^^  force  to  the  matter  of  pui- 

^T;  ?;en"k^^^^^^^^  Articles  authorized  as  provided 

in  Darag?^h  462  may  be  purchased  on  ship's  open  purchase  requisitions  which 
ne^  befr  So  further  approval  than  that  of  the  supply  officer's  immediate  com- 

""^'"competWon  shall  invariably  be  had  in  making  open  purchases,  formal  bids 
being  ™vfted  from  at  least  three  regular  dealers  except  where  such  is  positively 
to^^ssrbleTand  all  bids  received,  together  with  a  record  of  proposals  issued  but 
nnt  returned  shall  be  filed  for  future  reference.'  (N.  I.  2241-9.) 
""^-Kraph  9  [supra]  of  article  2241  shall  apply  with  ^ual  force  to  the 
matter  of  Durchases    *     *     *    for  the  ship's  store."     (N.  I.  2242-2.) 

"  K  Prop^saff or  furnishing  stock  for  the  ship's  store  shall  contain  across 

^^'.irawardsTc^^^^^^^^^^  be  made  by  Individual  items  to  the  lowest  r^ 

^TnTve™^^^^^^^^  r^''uisition''slfal\  embrace  Items  sufficiently  dls- 

similar  In^haractl  to  bring  th^^^  entirely  different  lines  of  merchan- 

5i^L  fiS^exam^^^  dry  goods  and  groceries  and  hardware  and  stationery— 
pL^Sr  carTXn  be  7^  to  dUide  up  and  group  the  various  Items  In 

S  manner  that  proposals  for  each  different  line  of  merchandl^  wd  be  sent 
^t  ^parately  to  reputable  dealers  therein  regularly  engaged  In  selling  the 
^e  to  the  general   public,  and   from   such  dealers  only   shall   any   bid   be 

''*^' T^f  LpSm^enf  ^e^rL  to  carry  for  sale  in  the  commissary  and  ships' 
storS^such  aVtS  as  will  meet  the  demands  of  all  the  patrons  thereof  as 
?^rTv  ^smav  be  practicable.  To  this  end  it  is  not  desired  to  have  on  sale 
S^  artide  onW  ofTcS  to  the  exclusion  of  all  others  of  the  same  class, 
Sntei^he  paiSc^iar  itlcl^  is  the  only  one  of  Its  class  which  experience  has 

*     9/13/17. 


shown  will  be  called  for  by  all  the  patrons.  The  officers  in  charge  of  the  indi- 
vidual stores  would  seem  to  be  in  a  position  to  best  judge  as  to  what  particular 
articles  are  in  demand,  there  being  no  doubt  that  the  demands  will  vary  con- 
siderably at  the  different  stores.  There  is,  therefore,  no  objection  to  permit- 
ting the  officers  in  charge  of  the  several  stores  to  requisition  articles  by  their 
proprietary  names  if  such  action  be  based  upon  the  actual  demands  of  the 
patrons.  With  this  understanding  of  the  department's  wishes,  it  will  hereafter 
be  left  to  the  discretion  of  the  Bureau  of  Supplies  and  Accounts  to  decide 
Individual  cases  on  their  merits,  and  in  particular  to  see  to  it  that  no  par- 
ticular articles  are  procured  for  sale  in  the  stores,  to  the  exclusion  of  others 
of  the  same  class  for  which  there  might  be  a  demand  from  at  least  some  of 
the  patrons. 

"The  department  desires  the  Bureau  of  Supplies  and  Accounts  to  instruct 
supply  officers  to  exercise  care  that  no  discrimination  be  shown  for  or  against 
any  class  of  articles  or  dealer  in  such  articles. 

"  Officers  in  charge  of  ships'  stores  will,  in  submitting  requisitions,  be  guided 
by  the  demands  of  patrons  of  the  stores,  special  effort  to  be  made.  In  accord- 
ance with  the  department's  instructions,  to  carry  in  stock  as  many  different 
brands  of  articles  of  the  same  class  as  there  may  be  a  reasonable  demand  for.** 
(S.  A.  M.  3500.) 

(6)  From  other  vessels. — Stock  shall  be  subject  to  transfer  as  ship's  store 
stock  on  requisition  and  invoice  between  supply  officers.  When  articles  pro- 
cured for  the  ship's  store  from  other  vessels  have  been  invoiced  to  the  sliip 
under  an  account  other  than  the  ship's  store  account,  they  must  first  be  taken 
up  in  such  other  account  by  the  receiving  officer  and  then  transferred  to  the 
ship's  store  account. 

465.  DeliTerie=  and  inspections. —  (In  general,  par.  101  et  swi.)  "Artirles 
purchased  shall  be  delivered  subject  to  inspection  and  approval  as  to  quan- 
tity and  quality  by  the  head  of  department  requiring  them.  In  the  case 
of  fresh  provisions  or  stock  for  the  ship's  store,  the  officer  of  the  deck,  or  his 
relief,  or  the  junior  officer  of  the  watch  (preferably  the  former)  shall  insiject 
as  to  quantity,  and  a  medical  officer  as  to  quality."     (N.  I.  4482-1.) 

"  Commanding  officers  are  particularly  and  especially  enjoined  to  require 
that  all  provisions  delivered  on  board  by  a  contractor  be  inspected  upon 
delivery  by  a  commissioned  officer  (that  is  to  say,  the  officer  of  the  deck,  or 
by  his  relief,  or  the  junior  officer  of  the  watch — preferably  the  former),  who 
shall  personally,  and  without  delegating  this  duty  to  any  other,  ascertain  the 
exact  quantity  of  each  article  received  and  certify  the  fact  over  his  official 
signature,  and  at  once  deliver  said  record  to  the  supply  officer,  who  shall  him- 
self (or  have  the  clerk)  check  the  same  with  the  retained  copy  of  the  order 
and  file  them  together  for  subsequent  comparison  with  dealers'  bills."  (N.  L 
2241-12.) 

"  Nothing  herein  contained  shall  In  any  way  relieve  the  supply  officer  or  his 
subordinates  of  their  responsibility  in  the  premises."     (N.  I.  2241-15.) 

"  Paragraphs  12  and  15  of  article  2241  shall  apply  with  equal  force  to  the 
matter  of  deliveries  for  the  ship's  store,  except  that  packages,  when  securely 
fastened  and  plainly  marked  on  the  outside,  may  be  certified  by  the  line 
inspecting  officer  to  contain  what  said  marks  indicate,  subject  to  subsequent 
verification  by  the  supply  officer."     (N.  I.  2242-2.) 

"A  medical  officer  shall  *  *  *  frequently  inspect  the  fruit  and  other 
articles  of  food  and  drink  offered  for  sale  alongside.  In  localities  where  night 
soil  is  commonly  used  for  fertilizing  purposes  none  of  the  vegetables  ordinarily 
eaten  uncooked  shall  be  permitted  on  board,  and  In  Infected  ports  no  fresh 
milk,  bottled  waters,  or  fruits  shall  be  allowed."     (N.  I.  2618-2.) 

Great  care  should  be  observed  in  checking  ships'  store  supplies.  To  avoid 
loss  it  is  advisable  that  they  first  be  checked  and  completely  assembled  on 
deck,  struck  below  in  a  prearrangged  order,  and  further  checked  Into  the  store- 
rooms.   As  a  further  precaution  the  officer  of  the  deck  should  be  requested  to 

5/24/17. 


170 


CHAP.   VII. — SUPPLY ship's  STORE, 


post  masters  at  arms  in  suitable  localities.  The  accountability  of  the  ship's 
store  yeoman  for  articles  received  should  be  clearly  established  and  his  receipt 
in  writing  should  be  taken  therefor. 

466.  Custody,  care,  and  inventories. —  (See  par.  211  et  seq.)  The  supply 
officer  should  keep  himself  informed  as  to  the  condition  of  the  storerooms  and 
supplies.  A  complete  inventory  should  be  made  at  the  end  of  every  quarter  and 
upon  detachment  of  the  supply  officer  (see  par.  230)  or  ship's  store  yeoman. 
Supply  officers  are  held  to  a  strict  accountability  for  ship's  store  .supplies,  and 
the  taking  of  inventories  by  others  than  themselves  will  be  at  their  own  risk  of 

error. 

Inventories  will  be  computed  at  average  cost  prices,  as  shown  by  the  stock 

account. 

467.  Surveys. — "All  losses  of  ship's  store  stock  shall  be  accounted  for  by 
survey.  Excessive  loss  due  to  deterioration  or  to  dead  stock  resulting  from 
over  supply,  either  in  quantity  or  assortment,  shall  be  carefully  guarded 
against."  (N.  I.  4505.)  (Action  required  where  responsibility  for  damage  or 
loss  is  fixed,  see  par.  246. ) 

Articles  unfit  for  use,  not  exceeding  at  any  one  time  a  value  of  $300,  will  be 
referred  to  the  quarterly  surveying  officer  for  the  supply  department.     (See 

par.  246.) 
Expenditures  by  survey  shall  be  made  at  average  cost  prices.    ( See  par.  246. ) 

468.  Beduction  of  stock. — When  a  ship  is  about  to  go  out  of  commission  or 
be  placed  in  reserve,  the  supply  officer  will  reduce  stock,  as  far  as  practicable, 
by  transfer  to  the  ship's  stores  of  other  vessels,  and  will  apply  to  the  Bureau  of 
Supplies  and  Accounts  for  authority  to  turn  the  remaining  articles  into  store. 
(S.  A.  M.  1554-11.) 

469.  Sales. — "All  sales  in  the  store  shall  be  for  cash,  the  money  thus  ob- 
tained being  taken  up  on  the  supply  officer's  official  cash  book  each  day.  Com- 
manding officers  shall  direct  that  there  be  included  in  the  selling  price  of  articles 
purchased  for  the  store  a  sufficient  addition  to  cost  price  to  protect  the  Govern- 
ment from  loss,  and  there  may  also  be  included  in  the  selling  price  a  further 
addition  as  may  be  deemed  advisable  to  produce  a  profit  to  the  store  not  to 
exceed  the  legal  limit  for  such  profit  [15  per  cent,  act  approved  June  24,  1910 ; 
see  par.  473]  as  set  forth  in  article  450a-l  N.  I."    (N.  I.  4506.) 

In  accordance  with  the  foregoing  authority  a  percentage  of  profit  of  as  nearly 
10  per  cent  as  the  necessity  for  avoiding  fractions  of  cents  will  i>ermit  shall  be 
added  to  the  average  cost  price  of  articles.  (S.  A.  M.  1845.)  If  it  is  deemed 
expedient  to  sell  articles  at  reduced  price,  survey  should  be  called,  and  they 
should  be  expended  from  the  stock  account  at  average  cost  price  and  taken  up 
at  the  price  set  by  the  board  of  survey. 

Cash  turned  in  from  sales  shall  be  receipted  for  daily  by  the  supply  officer  or 
pay  clerk  in  a  book  kept  by  the  ship's  store  yeoman  for  the  purpose. 

The  salesroom  shall  be  open  at  such  hours  as  may  be  prescribed.  Price  lists, 
corrected  to  date,  shall  be  ix)sted  at  the  door  and  on  the  ship's  bulletin  board  in 
full  view  of  prospective  purchasers.  A  cash  register  may  be  requisitioned  for 
by  the  supply  officer  under  the  appropriation  "Maintenance,  supplies  and 
accounts."  When  installed  it  .shall  be  placetl  so  that  purchasers  may  see  the 
registration  of  the  amount  of  their  purchases. 

470.  Transfers,  when  made,  shall  be  on  invoices  at  average  cost  prices. 

(a)  To  "  Provisions  account.'' — Uation  equivalents  or  combined  ration  articles 
only  may  be  transferred  to  the  provisions  account.     (S.  A.  M.  1676.) 

(b)  To  ''Clothing  and  smalt  stores  accounts"— ''To  i)ermit  the  issue  of  cer- 
tain items  of  toilet  supplies,  such  as  tooth  brushes,  tooth  powder,  toilet  soap, 
etc.  ,to  men  in  <lel)t  to  the  Government  '.>y  reason  of  sentences  of  summary 
courts-martial,  commanding  officers  are  authorized  to  direct,  in  writing,  the 
transfer  from  the  ship's  store  stock  to  the  clothing  and  small  stores  stock  for 
issue,  *  *  *  of  such  articles  as  may  l>e  considered  necessary  for  the  health 
and  comfort  to  the  men  requiring  such  issues."    (N.  I.  1357-1.) 

5/24/17. 


SEC.   27. — ship's  STORE  A^'D  PROFITS. 


171 


These  transfers  from  the  *  Ship's  store  account '  to  the  •  Clothing  and  small 
stores  account 'shall  be  covered  by  the  usual  transfer  invoices  prepared  monthly 
«?HHif  ^w  iS^  ^^%  commanding  officer."  (N.  I.  1357-2.)  (Purchase  of  sm-h 
articles  when  there  is  no  ship's  store,  see  par.  431  (g).) 

(c)  To  other  vessels,  see  paragraph  464  (6). 

W  To  supply  oncers  as/iore.— Articles  shall  not  be  turned  into  store  ashore 
except  by  the  authority  of  the  Bureau  of  Supplies  and  Accounts%r  I?  ^  h^ 
Asiatic  Station,  by  the  authority  of  the  senior  officer  present 

(e)  To  entertainment  of  ereM?.— When  deemed  necessary  for  the  entertain- 
men  of  the  crew,  articles  other  than  ration  articles  may  be  exj^nd^  on  he 
ship's  store  return  on  the  usual  invoice  approved  by  the  commandSg  officer 
(see  par.  473  for  form  of  certificate)  in  accordance  with  G.  O.  76  (1910)  tihe 
value  of  such  articles  being  expended  on  the  statement  of  ship's  store  profits 
and  a  copy  of  the  invoice  forwarded  therewith.     (S.  A.  M.  1676  ) 

V^\^^^^^  account.— A  stock  account  shall  be  kept  in  which  shall  be  entere  L 
under  the  head  of  the  item  concerned,  all  receipts,  f?om  whatever  source  It  ^e 
actual  cost  price.    At  the  end  of  each  quarter  an  inventory  shall  be  taken  and 

warr'Thrd'lffpT.n*:.^^^^  entered  at  the  average  cost  price  as  stock  carri^  for- 
ward. The  difference  between  the  previous  inventory  (plus  any  receipts  and 
less  expenditures  other  than  sales  during  the  quarter)  and  the  inv^tor^  fast 
taken  must  show  the  number  or  quantit|  or  articles  ^iH.  d  tWs   Sp  f^ 

gr^p\^42ZT^^  "^^^  ^'"^'^  ""^  ^"^  *''**''^^  '^'"  ^  determined  as  provided  in  para- 

xS^^^lZ^^y  ^i  '^^^'^s.-"  In  connection  with  the  ship's  stores  the  follow- 
ing  records  will  be  kept  and  procedure  observed  • 
"A  stock  ledger,  S.  &  A.  Form  305,  in  which  will  be  entered,  by  items  all  re- 

•aZthe  promf^  ^'^''  **'  '^^"  ^'  ^^^  ^^''"""^'  ^'"^"^^^  and'ca'^riTLwa^, 
"At  the  end  of  each  quarter  the  quantity  of  each  item  found  to  be  on  hand  bv 
actual  inventory  will  be  entered  in  the  ledger  at  the  average  pric^  ^the^I^ 
TT^  ^1  *^^^«^"i«!  Pri<^'  ^^^  the  profit  will  also  be  fnteri^undlrll^ 
item  the  sales  being  determined  by  subtracting  the  quantity  on  hand  at  toe  end 
of  the  quarter,  plus  the  expenditures  by  vouchers,  from  the  balance  brought  for 
ward  from  last  quarter,  plus  all  receipts;  the  profit  being  the  amount  rlaui^ 
to  make  the  money  column  of  total  receipts  balance  with  thltTthe  IX\^- 
penditures  The  account  of  each  item  will  be  balanced,  the  profit  entei^  and 
the  account  closed  at  the  end  of  each  quarter,  the  balance,  if  any,  b^rng^„ght 
down  to  the  next  quarter.  ^lu^  uruugni 

"The  actual  sales  as  shown  by  the  official  cashbook  will  be  entered  on  the 
balance  sheet,  and  the  profit  will  be  represented  by  the  amount  n^ssS?y  to 
make  the  total  of  the  receipts  equal  the  total  of  the  expenditures.  WUh  the 
exception  of  these  two  items,  the  totals  shown  by  the  balance  sheet  should  o^rSf 
with  the  totals  of  the  individual  items  in  the  stcik  ledger  wKhed"tt^ 
between  the  sales  as  per  the  cashbook  and  those  as  per  the  stock  \edJ^r'^K»m 
ciently  large  to  make  it  appear  that  it  is  due  to  ^me  unusual  drfumSanS" 
special  report  will  be  made  thereof.  i^irtumstance. 

"The  balance  sheet  [S.  &  A.  Form  234]  will  be  accompanied  bv  vouchers  to 
substantiate  the  entries  thereon,  including  a  certified  inventory  of  the  balanc^ 
on  hand  made  out  on  S.  &  A.  Form  143."    (N.  I.,  4515  )  oaiance 

Bach  receipt  entry  must  be  supported  by  invoice  [S.  &  A.  Form  7 LI  or  in 
the  case  of  purchase,  by  copy  of  public  bill.  (S.  &  A.  Form  51a.)  Each  m^ 
penditure  must  be  supported  by  onginal  receipted  invoice.  ExpendUur^^f 
re^'rt  ^  ''''  condemned  must  be  supported  by  copy  of  approved  s^vey 

pa^aS  151^959.°*^  ''''"'^^''  "^'^  ^  ^^'*'*^  ^^'^^  forwarded  as  provided  ia 

5/24/17. 


172 


CHAP.  VII. — SUPPLY — ship's   STORE. 


473.  Ship's  store  profits.— "An  act  of  CJongress<,  approved  June  24.  1910. 
reads  in  part  as  follows:  „^  ^       ,„^„  .  ^ 

^'^Pravided,  That  hereafter  a  profit  not  to  exceed  fifteen  per  centum  may  be 
charged  on  sales  from  ship's  stores,  such  profit  to  be  expended  m  the  discretion 
of  the  Secretary  of  the  Navy,  under  such  regulations  as  he  may  prescribe,  for 
the  amusement,  comfort,  and  contentment  of  the  enlisted  force,  and  to  be  ac- 
counted for  to  the  Bureau  of  Supplies  and  Accounts,  Navy  Department.        (N.  1. 

"  Subject  t^thT'provisions  of  the  above  act.  and  to  the  terms  of  this  order, 
commanding  officers  of  ships  on  wliich  ships'  stores  are  maintained  are  au- 
thorize<l  to  approve  the  purchase  of  such  articles,  or  the  procurement  of  such 
services,  as  may  be  considered  necessary  or  desirable  for  the  amusement,  com- 
fort and  contentment  of  the  enlisted  force  under  their  respective  commands. 
All  profits,  less  the  value  of  loss  by  survey  or  from  other  causes,  may  be  ex- 
Dended  for  the  purpose  indicated  in  this  paragraph.'      (N.  I.  4508-2.) 

"The  combined  crews  of  all  vessels  of  a  command  to  which  tenders  are 
attached  shall,  for  the  purposes  of  distribution  of  ship's  store  profits  be  con- 
sidered a  part  of  the  complement  of  the  tender,  and  the  profits  of  the  ships 
store  thereon  may  be  expended  under  the  direction  of  the  senior  officer  of  the 

*^**™This  ^tion  carries  with  it  no  authority  for  expenditures  under  *  Ship's  store 
profits'  aboard  any  ship  not  having  a  ship's  store  in  operation,  except  as  pro- 
vided in  article  I  4.511."    (N.I.  4514.)  ,«+!,« /!*« 

"  Expenditures  from  '  Ships'  stores  profits.  Navy,'  are  to  be  made  in  the  dis- 
cretion of  the  Secretary  of  the  Navy  and  to  be  accounted  for  to  the  Bureau  of 
Supplies  and  Accounts."     (Comp.  Dec.  Apr.  28,  1915.) 

"The  profits  on  the  sales  become  available  for  expenditure  for  the  specified 
oblects  '  within  the  discretion  of  the  Secretary  of  the  Navy,  under  such  regula- 
tions as  he  mav  prescribe '  when  the  sales  are  made,  and  continue  so  avaflable 
until  expended*,  without  reference  to  the  fiscal  year,  and  the  profits  Imve  no  • 
associatimi  with  the  appropriation  from  which  the  stores  were  purchased. 

^^Entrance^fe^'of  boats  in  a  regatta  are  comprehended  by  the  words  "  the 
purchase  of  such  articles  or  the  procurement  of  such  services,  etc.       (Comp. 

^'Commallding  officers  may  authorize  advance  payments  from  '  Ships'  stores 
nrofits  Navy.'  for  subscriptions  to  such  newspapers,  magazines,  and  other 
periodicals  as  they  may  deem  desirable  ^or  the  entertainment  and  instruction 
of  the  enlisted  force."     (Comp.  Dec.  Aug.  11.  1914.)     (N.  I   4508.) 

The  written  order  of  the  commanding  officer  is  sufficient  for  expenditures  of 
this  nature,  and  payments  shall  be  made  on  public  bill  inscribed  "  Ships  stores 

^'^With  the  approval  of  the  commanding  officer,  articles  carritjd  in  stock  in  the 
ship's  store  or  under  the  "  Provisions  "  account  may  be  expended  on  approved 
invoices,  for  the  purposes  contemplated  by  and  as  an  obligation  against  the 

*  The  followhfg  certificate  will  be  made  on  all  invoices  covering  the  expenditure 
nf  stores  chargeable  to  ship's  store  profits : 

"Tn  Accordance  with  article  4508-2,  Naval  Instructions,  the  supply  officer  is 
hprebv  authorized  to  issue  the  above  articles  in  the  quantities  stated  for  use 
of  toe  crew  of  this  vessel,  charging  the  cost  thereof  to  '  Ships'  stores  profits, 

^^74' Vartii-l^st2!^ment  of  "Ship's  store  profits"  (S.  &  A.  Form  No.  55) 
will  be  forwarded  to  the  Bureau  of  Supplies  and  Accounts  quarterly  and  on  de- 
TanhrZnt  showing  the  unexpended  balance  brought  forward,  the  accrued  profit 
KrauarteMclmpu^  aTprovided  in  par.  472),  a  list  by  public  bill  numbers 
and  iuvoice  numbers  of  expenditures  for  the  quarter,  and  the  remaining  un- 
expended balance  to  be  carried  forward. 
5/24/17. 


I 


SEC.  27. — ship's  STORE  AND   PROFITS. 


173 


"  Unexpended  balances  for  any  quarter  under  '  Ship's  store  profits  *  may  be 
carried  forward  and  applied  to  the  succeeding  quarter  without  regard  to  the 
fiscal  year."    (N.  I.  4510.) 

The  expenditure  entries  shall  be  supported  by  copies  of  public  bills  covering 
cash  expenditures  and  by  copies  of  invoices  covering  ship's  store  supplies  or 
provisions  expended  in  kind  for  purposes  contemplated. 

The  statement  will  be  packed  and  forwarded  as  provided  In  paragraphs 
958-959. 

Upon  change  of  supply  officers,  the  officer  relieved  shall  furnish  his  successor 
with  a  copy  of  the  statement  rendered  on  detachment. 

5/24/17. 


CHAPTEK  VIII. 
PURCHASE. 


NoTB. — Appropriations,  see  pars.  933,  673-3 ;  Titles,  see  pars,  936,  673-3 ;  Deliveries 
and  inspections,  see  par.  191  et  seq. ;  Preparation  and  payment  of  voucliers,  see  par.  671 
et  seq. 

Section  28.— OPEN  PXTECHASE  AND  OPEN  CONTKACT. 

481.  Purchase  function  defined. — "  The  term  *  purchase,'  when  used  in  the 
Navy  Regulations  or  Naval  Instructions,  shall  be  construed  as  reUiting  only  to 
the  contract  or  agreement  for  the  sale  and  delivery  of  any  article  or  for  the 
performance  of  any  service,  but  not  to  the  payment  entailed  by  the  completion 
of  such  contract  or  agreement;  and  the  duties  of  purchase  and  payment  shall 
not  be  assigned  to  the  same  officer,  except  in  the  case  of  fleet,  squadron,  or 
division  paymasters,  supply  officers  of  ships,  and  such  officers  as  may  be  spe- 
cifically designated. by  the  Secretary  of  the  Navy."     (N.  R.  4641.) 

482.  General  statutory  requirements. — The  Revised  Statutes  require  that  all 
purchases  and  contracts  for  supplies  or  services,  except  for  personal  services,  be 
made  in  the  following  manner : 

(o)  After  advertisement.— (Sec.  3709,  R.  S.)  (Note.— Sees.  3718-3720  pre- 
scribe the  manner  of  opening  proposals  and  provide  for  guaranty,  bond,  and 
forfeiture  when  supplies  are  purchased  after  newspaper  advertisement,  and  the 
act  of  December  11,  1906  (34  Stat.,  841),  provides  for  the  use  of  certified  checks 
in  lieu  of  guaranty  and  bond.) 

(6)  From  the  lowest  bidder.— {Sec.  3718,  R.  S.) 
(c)  By  formal  contract  and  bond. — (Sees.  3718-3719,  R.  S.) 
The  relaxation  of  some  or  all  of  the  above  requirements  is  permitted  under 
special  provisions  of  law  covering  purchase  in  the  open  market,  such  being  the 
method  of  purchase  employed  afloat  (par.  489  et  seq.). 

"  That  no  part  of  any  sum  herein  appropriated  shall  be  expended  for  the  pur- 
chase of  structural  steel,  ship  plates,  armor,  armament,  or  machinerj-  from  any 
persons,  firms,  or  corporations  who  have  combined  or  conspired  to  monopolize 
the  interstate  or  foreign  commerce  or  trade  of  the  United  States,  or  the  com- 
merce or  trade  between  the  States  and  any  Territory  or  the  District  of  Colum- 
bia, in  any  of  the  articles  aforesaid,  and  no  purchase  of  structural  steel,  ship 
plates,  or  machinery  shall  be  made  at  a  price  in  excess  of  a  reasonable  profit 
above  the  actual  cost  of  manufacture.  But  this  limitation  shall  in  no  case  apply 
to  any  existing  contract."     (Act  Mar.  4,  1913.) 

483.  Supervision  of  purchases. — "  Excepting  when  purchase  is  to  be  made 
by  the  fleet,  squadron,  or  division  paymaster  under  the  direction  of  the  flag 
officer,  commanding  officers  have  supervisory  power  over  the  purchase  of  sup- 
plies, and  in  approving  requisitions  shall  be  guided  by  the  actual  needs  of  their 
commands,  taking  into  consideration  the  nature  of  the  service  In  which  they  are 
engaged,  the  probability  of  being  able  to  obtain  the  supplies  from  other  ships, 
and  the  possibility  of  obtaining  them  from  the  United  States  without  too  great 
a  delay."     (N.  I.  4479-1.) 

484.  Purchasing  ofllcers  afloat. — "  No  purchase  is  in  any  case  to  be  made  by 
other  than  a  supply  officer,  and  no  article  shall  be  purchased  unless  the  neces- 
sity for  the  same  Is  first  properly  established.  All  purchases  shall  be  made 
after  competition."     (N.  I.  4479-2.) 

5/24/17.  175 


176 


CHAP.  VIII. — PUBCHASE. 


SEC.  28.-^OPEN  PURCHASE  AND  OPEN  CONTRACT. 


177 


Purchases  mav  be  directed  to  be  made  by  the  fleet,  squadron,  or  division  pay- 
master (par.  44),  or  by  purchasing  officers  ashore.  Otherwise  they  will  be  made 
by  the  supply  officer  of  the  vessel.     (N.  II.  3021.)  ,  ,      ,    i    ,i 

"Medical  supplies,  surgical  instruments,  and  'instruments  of  precision  shall 
be  selected  by  officers  representing  the  departments  requiring  them.       (N.  I. 

^485.  Orders  for  delivery  at  a  navy  yard.-In  placing  orders  for  ship  supplies 
of  whatever  character,  where  there  is  a  probability  that  the  supplies  will  be 
delivered  to  a  navy  yard  for  further  delivery  to  the  ship  by  reason  of  her  de- 
parture, or  otherwise,  supply  officers  afloat  will  include  in  such  orders  full  in- 
structions to  the  contractors  as  to  the  proper  markings  to  be  placed  on  the 
packages  in  such  cases,  which  should  be  addressed  to  the  vessel  Care  of  the 
supply  officer  "  of  the  yard.  The  order  will  also  state  fully  the  terms  as  to  d^ 
livery,  viz,  whether  f.  o.  b.  ship's  side  or  factory,  and  the  supply  officer  of  the 
shin  should  furnish  a  copy  of  the  order  to  the  supply  officer  of  the  yard  to 
whom  de^iveiT  of  the  stores  is  to  be  made.  (S.  A.  M.,  1372.)  (See  also  par. 
465,  "Delivery  of  ship's  store  supplies.")  ,   ,     ^t      t^t 

486    Gratuities  from  contractor.— "  No  person  employed  in  the  Navy,  oi 
under*  the  Navy  Department,  shall  take  or  receive,  directly  or  indirectly,  any 
emolument  or  gratuity  from  any  contractor  or  other  i^rson  furnishing  suj^^^ 
or  act  as  agent  or  attorney  for  such  person.     (Sees.  1781,  1782,  ii.  b.)       K^.  «. 

"^^487  Fraud.—"  If  any  person  under  the  Navy  Department  has  knowledge  of 
any  fraud,  collusion,  or  improper  conduct  on  the  part  of  any  purchasing  or 
other  agent  or  contractor,  or  on  the  part  of  any  person  employed  in  superintend- 
ing repairs,  receiving  or  receipting  for  supplies,  or  has  knowledge  of  any  fraud, 
collusion,  or  improper  conduct  in  any  matters  connected  with  the  naval  service 
he  shall  report  the  same  immediately,  in  writing  over  his  proper  signature,  to 
his  immediate  superior,  specifying  the  particular  act  or  acts  of  miscoMuct, 
fraud,  neglect,  or  collusion,  and  the  means  of  proving  the  same.       (N.   u. 

Tt04-2  )  »-       I 

'^8.  Brokerage.— "  No  charge  shall  be  allowed  in  the  accounts  of  disbursing 
officers  for  a  commission  paid  to  any  person  for  making  a  purchase.       (N.  1. 

^^^a!  Dealers  permitted  on  board.—"  Dealers  and  agents  of  dealers  may  be 
permitted  on  board  vessels  when  wanted  for  the  purpose  of  expediting  public 

business."     (G.  O.  92,  1914.)  ^  «  *     rpi,^  «faf„ 

489  Statutory  authority  for  open  purchase  and  open  contract.— 1  he  statu- 
tory requirements  (par.  482)  that  all  purchases  a^d  contracts  for  supplies  or 
services  except  for  personal  services,  be  made  under  formal  contract  and  bond, 
from  the  lowest  bidder,  after  advertisement,  are  modified  to  permit  of  purchase 
in  the  "  open  market,"  as  provided  in  the  statutes  quoted  below : 

(a)  "When  immediate  delivery  or  performance  is  required  by  the  public  exi- 
irencv  the  articles  or  services  required  may  be  procured  by  open  purchase  or 
infract  at  the  places  and  in  the  manner  in  which  such  articles  are  nsuaV^ 
St  and  sold,  or^ch  services  engaged,  between  individuals."     (Sec.  3709, 

^*"  E^ery  emergency  contract  for  services  or  material  shall  fix  a  maximuna 
amount  beyond  which  contractual  liability  will  not  be  incurred.     (N.  I.  4472-8.) 

(b)  "All  provisions,  clothing,  hemp,  and  other  materials  of  every  name  and 
nature,  for  the  use  of  the  Navy,  and  the  transportation  thereof  when  t^^^^ 
permit  shall  be  furnished  by  contract,  by  the  lowest  bidder.      (Sec  3718,  R.  S.) 

ic)  "The  provisions  which  require  that  supplies  shall  be  purchased  by  the 
Secretarv  of  the  Navy  from  the  lowest  bidder,  after  advertisement,  shall  not 
apply  to  ordnance,  gunpowder,  or  medicines,  or  the  supplies  which  it  may  be 
necessary  to  purchase  out  of  the  United  States  for  vessels  on  foreign  stations. 
SrbuntiJg  delivered  for  the  use  of  the  Navy,  or  butter  or  cheese  destined  for 
the  use  of  the  Navy,  or  things  contraband  of  war.       (Sec.  3721,  K.  t>.) 

5/24/17. 


(d)  "The  Secretary  of  the  Navy,  in  making  contracts  and  purchases  of 
articles  for  naval  purposes,  shall  give  the  preference,  all  •ther  things.  In- 
cluding price  and  quality,  being  equal,  to  articles  of  the  growth,  production,  and 
manufacture  of  the  United  States.  In  purchasing  fuel  for  the  Navy,  or 
for  naval  stations  and  yards,  the  Secretary  of  the  Navy  shall  have  power  to 
discriminate  and  purchase,  in  such  manner  as  he  may  deem  proper,  that  kind  of 
fuel  which  is  best  adapted  to  the  purpose  for  which  it  is  to  be  used."     (Sec 

3728,  R.  S.) 

(e)  "  Hereafter  the  purchase  of  supplies  and  the  procurement  of  services  for 
all  branches  of  the  naval  service  may  be  made  in  open  market  in  the  manner 
common  among  business  men,  without  formal  contract  or  bond,  when  the  aggre- 
gate of  the  amount  required  does  not  exceed  five  hundred  dollars,  and  when,  in 
the  opinion  of  the  proper  administrative  officers,  such  limitation  of  amount  is 
not  designed  to  evade  purchase  under  formal  contract  or  bond,  and  equally  or 
more  advantageous  terms  can  thereby  be  secured."     (Act  Mar.  2,  1907.) 

490.  Requisition  authority. — Specific  authority  for  open  purchase  or  open 
contract  afloat  must  be  in  the  hands  of  the  purchasing  officer  in  the  form  of  a 
duly  approved  requisition  bearing  a  written  order  for  such  action  by  him ;  this 
order  must  be  signed  by  an  officer  competent  to  direct  purchase.  (See  pars. 
182-183.)  The  autographic  signature  of  an  officer  empowered  to  approve  a 
i-equisitioii  or  to  direct  purchase  thereunder  is  required.  No  delegation  of  his 
authority  is  permitted.  (CJomp.  Dec.  Apr.  24, 1905 ;  Aug.  14, 1907.  See  par.  136.) 
The  date  of  approval  should  be  prior  to  that  of  purchase.    (S.  A.  M.  3377.) 

When  purchase  is  completed,  the  requisition  will  be  attached  to  the  original 
voucher,  to  be  forwarded  with  the  quarterly  returns  to  the  Auditor  for  the  Navy 
Department. 

491.  Method  of  absence  of  advertising. — Public  competition  In  the  open 
market  shall  be  obtained  by  means  of  advertising,  either  in  the  newspapers  or 
by  circular  letters,  etc.,  except  as  provided  in  (c),  (d),  and  (e)  below. 

(a)  Newspaper  advertising. — "No  advertisement,  notice,  or  proposal  for  any 
executive  department  of  the  Government,  or  for  any  bureau  thereof,  or  for  any 
office  therewith  connected,  shall  be  published  in  any  newspaper  whatever, 
except  in  pursuance  of  a  written  authority  for  such  publication  from  the  head 
of  such  department ;  and  no  bill  for  any  such  advertising,  or  publication,  shall 
be  paid  unless  there  be  presented  with  such  bill  a  copy  of  such  written 
authority."     (Sec.  3828,  R.  S.)     (N.  R.  4644.) 

"  Officers  of  the  Pay  Ck)rps  or  others  who,  in  carrying  out  orders  from  the 
department  or  any  bureau  thereof,  are  under  the  necessity  of  advertising  shall 
forward  to  the  department  a  copy  of  the  proposed  advertisement,  and  the 
department  will  take  such  further  steps  as  may  be  required  for  the  publication 
of  the  same."     (N.  I.  4946-1.) 

(6)  Circular  letters,  etc. — "  Advertisement  need  not  necessarily  be  by  publica- 
tion in  the  newspapers."  (3  Comp.,  175.)  "  When  advertisement  in  newspapers 
is  impracticable,  it  should  be  done  by  circulars,  posters,  letters,  or  other  effective 
means  of  notifying  dealers,  and  inviting  competitive  bids."  (3  Ck)mp.,  470.) 
Where  bids  or  quotations  are  received  by  telephone  confirmation  should  be  ob- 
tained in  writing.     (S.  A.  M.  2974.) 

"  When  time  will  permit,  proposals  shall  be  sent  by  the  purchasing  officer  to 
persons  engaged  in  the  particular  business  to  be  performed,  or  in  furnishing  the 
supplies  desired,  accompanied  by  posting  of  handbills  in  the  proper  localities, 
or  by  other  means  of  giving  publicity."  (3  Comp.,  175.)  The  object  being  to 
secure  the  most  thorough  competition  possible,  such  forms  of  advertising  shall 
be  given  the  widest  circulation  practicable.  Dealers  who  have  previously  been 
deliquent  shall  not  be  given  an  opportunity  to  bid  until  delinquencies  have 
been  satisfactorily  removed. 

Form  106,  "  Proposal  afloat,"  should  be  employed,  or  circular  letters  embody- 
ing information  and  stipulations  similar  to  those  required  by  said  form. 

5/24/17. 


178 


CHAP.   VUI. PUBCHASE. 


SEC.  28. — OPEN  PURCHASE  AND  OPEN  CONTRACT. 


179 


Form  101,  "Proposal  ashore,"  should  be  employed  with  adaptations  in  the 
event  of  a  formal  contract  being  required. 

The  return  of  Form  106,  or  a  letter  embodying  the  specifications  and  condi- 
tions signed  by  the  bidder,  constitutes  a  proposal.  The  accepted  proposal  must 
be  indoreed  "  Accepted  "  over  the  signature  of  the  purchasing  officer,  and  at- 
tached to  the  original  public  bill,  to  be  forwarded  to  the  Auditor  for  the  Navy 
Department  with  the  quarterly  returns.  .      ,,  , 

(c)  Without  advertising  {Sec.  572i,  R.  S. ) .—Advertising  may  be  dispensed 
with  when  the  vessel  is  on  a  foreign  station,  or  in  the  case  of  certain  supplies 
enumerated  in  section  3721,  Revised  Statutes  (see  par.  489c)  ;  but  whenever 
practicable,  competition  should  nevertheless  be  secured. 

(d)  Without  advertising— Exigency.— Adyertiamg  may  be  dispensed  with 
under  an  exigency  requiring  immediate  delivery  or  performance  as  provided  by 
section  3709,  Revised  Statutes  (par.  489a),  but  the  exigency  must  have  existed 
prior  to  the  order.     (S.  &  A.  Form  51,  approved  by  Comptroller  Aug.  27,  1907.) 

(e)  Without  advertising— Competition  impracticable.— In  certain  cases  when 
advertising  would  manifestly  have  been  useless,  the  omission  of  it  has  been 
wnstruedby  the  accounting  officers  of  the  Treasury  to  be  legal.    Among  such 

^  m  ^Under  ^&  fOTmaf  contract  for  construction,  there  arises  a  necessity  for 
additional  work  practicable  of  performance  only  by  the  contractor.     (2  Comp.. 

^^^(2)  The  articles  wanted  are  patented  or  copyrighted  and  not  on  sale  by 
dealers  but  by  the  owners  of  the  patent  or  copyright  or  their  agents  or  assigns 
a^nHt  a  tbfed  and  uniform  price.  (2  Comp.  632.)  «  When  patented  or  pro- 
prietary articles  are  objects  of  competition,  advertisement  with  its  usual  com- 
petition should  be  had  just  as  in  any  other  article."     (Comp.  quoted  in  G.  O. 

^^af  ^ere\Tonly  one  dealer  within  a  practicable  distance  from  whomthe 
articles  can  be  obtained.     (S.  &  A.  Form  51,  approved  by  Comp.  Aug.  27,  1907.) 

(4)  Pri^  or  mtes  are  fixed  by  legislation,  either  Federal,  State,  or  munic- 
Inal  or  bv  competent  regulation.     (S.  &  A.  Form  51.) 

(5)  Previous  advertising  for  the  identical  purchase  has  been  followed  by  the 
receipt  of  no  proposals  or  only  of  such  as  were  unreasonable,  and  ^J^der  circum- 
stances indicating  that  further  advertising  would  not  alter  results.     (S.  &  A. 

^492.^Cto«iilng  bld8.-"All  persons  offering  bids  shall  have  the  right  to  be 
present  when  the  bids  are  opened  and  inspect  the  same.      <S?2;   l^«    R    S  ) 

4S3  Awards.— Award  to  lowest  bidder  shall  be  made  (sec.  3718,  R.  S.) 
^xppnt  «s  below  provided,  and  delivery  shall  be  directed  subject  to  the  condi- 
tions and  St  pulaUonslnumerated  in  the  invitation  to  bid  (par.  491b).  The 
ac^ptance  7a  bid  shall  be  in  writing  when  time  will  allow,  and  the  proposal. 
If  written  shall  be  indorsed  and  filed  as  provided  in  paragraph  494&. 

(Y)  Purchas^  u^^^^^  section  3721,  Revised  Statutes  (par.  4^0)  need  not  be 
made  from  the  lowest  bidder,  but,  other  things  being  equal,  the  lowest  bid,  if 
more  than  one  has  been  obtained,  shall  be  accepted.  ^  ^     .4. 

(b)The  offer  of  any  person  who,  as  principal  or  surety,  has  been  a  defaulter 
in  any  previous  contract,  may  be  rejected.    (Sec.  3722,  R.S.) 

(c)  "  No  bids  having  nominal  or  fictitious  prices  shall  be  considered."     (Sec. 

^^'W'  M  more  than  one  bid  be  offered  by  any  one  party,  by  or  In  the  nanie  of 
his  or  their  clerk,  partner,  or  other  person,  all  such  bids  may  be  rejected. 

^^r^\^"  No  person  shall  be  received  as  a  contractor  who  is  not  a  manufac- 
turer of,  or  regular  dealer  in,  the  articles  which  he  offers  to  supply.  (Sec 
3722,  R.'s.) 

5/24/17. 


"A  regular  dealer,  as  that  term  is  used  in  section  3722  of  the  Revised 
Statutes,  *  *  *  has  been  considered  to  mean  one  who  is  regularly  engage<l 
in  the  business  of  buying  articles  and  selling  them  to  the  general  public  and 
not  merely  to  a  Government  department.  The  *  *  *  company  does  not 
come  within  this  meaning  of  the  term,  having  been  organized,  it  appears,  to 
deal  in  Army  and  Navy  contracts  only,  to  the  exclusion  of  business  with  the 
general  public.  Nor  is  the  department  satisfied  from  the  facts  shown  iu  the 
accompanying  papers  that  this  company  has  the  experience  and  facilities  neces- 
sary to  fulfill  contracts  promptly  and  satisfactorily  and  thereby  save  the  Gov- 
ernment from  the  inconvenience,  lofs  and  delay  that  it  appears  to  be  the  pur- 
pose of  the  statute  to  avoid.  The  rejection  of  bids  by  the  *  *  ♦  company 
for  the  furnishing  of  naval  supplies  is  accordingly  authorized."  (Dept.  End. 
26801—466,  May  8,  1913.) 

(/)  Bids  may  be  rejected  on  account  of  excessive  or  unreasonable  prices  ex- 
ceeding ten  per  cent  above  their  fair  market  value.    (Sec.  3724,  R.  S.) 

(g)  Awards  of  provisions  and  ship's  store  supplies  shall  be  made  by  items  to 
lowest  responsible  bidder.     (See  par.  332-5  and  464a.) 

(h)  When  only  one  bid  is  received  it  may  be  accepted. 

494.  Contract  or  agreement. — "Three  general  forms  of  agreement  are  rec- 
ognized" (17  Comp.  305),  as  enumerated  in  (o),  (6),  and  (c)  below: 

"While  it  is  not  requisite  that  the  delivery  of  goods  or  the  rendering  of 
services  shall  be  completed  within  the  fiscal  year  in  which  they  were  con- 
tracted for,  the  statute  quoted  [sec.  3690,  R.  S.,  see  par.  673-3]  plainly  requires 
that  the  contract  in  question,  whether  written  or  oral,  shall  be  fully  concluded 
during  the  fiscal  year  of  the  appropriation  to  which  it  is  chargeable."  (N.  I. 
4692-2.) 

"Every  emergency  contract  for  services  or  material  shall  fix  a  maximum 
amount  beyond  which  contractual  liability  will  not  be  incurred."  (N.  I. 
4472-8). 

(a)  Formal  contracts. — After  acceptance  of  a  bid,  if  the  amount  involved  ex- 
ceeds $500,  formal  contract  and  bond  are  required  to  be  executed  when  time  will 
permit  (R.  S.  3718)  ;  but  as  the  absence  of  exigency  will  in  most  cases  permit 
of  purchases  ashore  the  execution  of  formal  contract  and  bond  will  rarely  be 
necessary  afloat. 

Should  a  supply  officer  afloat  be  under  the  necessity  of  entering  into  formal 
contract,  the  following  provisions  of  the  statutes,  as  embodied  in  S.  &  A.  Form 
250,  must  be  carried  out : 

Sections  3739-3742,  Revised  Statutes,  prohibit  the  participation  in  any  con- 
tract of  any  Member  of  or  Delegate  to  Congress,  define  such  participation,  and 
prescribe  penalties  for  both  parties  to  the  contract. 

Section  3743,  Revised  Statutes,  as  amended  by  the  act  of  July  31,  1894,  pro- 
vide^ that  all  contracts  shall  be  deposited  promptly  in  the  Treasury  Depart- 
ment (office  of  the  Auditor  for  the  Navy  Department). 

Section  3744,  Revised  Statutes,  provides  that  all  contracts  shall  "  be  reduced 
to  writing  and  signed  by  the  contracting  parties  with  their  names  at  the  end 
thereof." 

Sections  3744-3746,  Revised  Statutes,  provide,  under  penalty  of  fine  and 
imprisonment,  that  a  copy  of  every  contract  "  shall  be  filed  by  the  officer  mak- 
ing and  signing  the  contract  in  the  returns  office  of  the  Department  of  the  In- 
terior as  soon  after  the  contract  is  made  as  possible  and  within  30  days,  to- 
gether with  all  bids,  offers,  and  proposals  to  him  made  by  persons  to  obtain  the 
same,  and  with  a  copy  of  any  advertisement  he  may  have  published  inviting 
bids,  offers,  or  proposals  for  the  same."  The  method  of  preparing  the  necessary 
papers  and  the  form  of  affidavit  required  as  certification  of  the  copy  are  also 
prescribed. 

Act  of  June  19,  1912. — "That  every  contract  hereafter  made  to  which  the 
United  States,  any  Territory,  or  the  District  of  Columbia  is  a  party,  and  every 
such  contract  made  for  or  on  behalf  of  the  United  States,  or  anv  Territory,  or 

5/24/17. 


180 


CHAP.  Vin. — PURCHASE. 


SEC.  28. — OPEN  PURCHASE  AND  OPEN   CONTRACT. 


181 


said  District  which  ma.  require  or  involve  the  employment  of  laborers  or 
mechanics  shall  contain  u  provision  that  no  laborer  or  mechanic  doing  any  part 
of  the  work  contemplated  by  the  contract,  in  the  employ  of  the  contractor  or 
any  subcontractor  contracting  for  any  part  of  said  work  contemplated,  shall 
be  required  or  permitted  to  work  more  than  eight  hours  in  any  one  calendar 
day  upon  such  work ;  and  every  such  contract  shall  stipulate  a  penalty  for  each 
violation  of  such  provision  in  such  contract  of  five  dollars  for  each  laborer  or 
mechanic  for  every  calendar  day  in  which  he  shall  be  required  or  permitted  to 
labor  more  than  eight  hours  upon  said  work ;  and  any  officer  or  person  desig- 
nated as  Inspector  of  the  work  to  be  performed  under  any  such  contract,  or 
to  aid  in  enforcing  the  fulfillment  thereof,  shall,  upon  observation  or  investiga- 
tion, forthwith  report  to  the  proper  officer  of  the  United  States,  or  of  any 
Territory,  or  of  the  District  of  Columbia,  all  violations  of  the  provisions  of 
this  act  directed  to  be  made  in  every  such  contract,  together  with  the  name  of 
each  laborer  or  mechanic  who  has  been  required  or  permitted  to  labor  in  viola- 
tion of  such  stipulation  and  the  day  of  such  violation,  and  the  amount  of  the 
penalties  imposed  according  to  the  stipulation  in  any  such  contract  shall  be 
directed  to  be  withheld  for  the  use  and  benefit  of  the  United  States,  the  Dis- 
trict of  Columbia,  or  the  Territory  contracting  by  the  officer  or  person  whose 
duty  it  shaU  be  to  approve  the  payment  of  the  moneys  due  under  such  contract, 
whether  the  violation  of  the  provisions  of  such  contract  is  by  the  contractor 
or  any  subcontractor.     *     *     *  -      ^  ^  xi 

"  Sec.  2  That  nothing  in  this  act  shall  apply  to  contracts  for  transportation 
by  land  or  water,  or  for  the  transmission  of  intelligence,  or  for  the  purchase  of 
supplies  by  the  Government,  whether  manufactured  to  conform  to  particular 
specifications  or  not,  or  for  such  materials  or  articles  as  may  usually  be  bought 
in  open  market,  except  armor  and  armor  plate,  whether  made  to  conform  to 
particular  specifications  or  not,  or  to  the  construction  or  repair  of  levees  or 
revetments  necessary  for  protection  against  floods  or  overflows  on  the  naviga- 
ble waters  of  the  United  Stales :  Provided,  That  all  classes  of  work  which  have 
been  are  now,  or  may  hereafter  be  performed  by  the  Government  shall,  when 
done  by  contract,  by  individuals,  firms,  or  corporations  for  or  on  behalf  of  the 
United  States  or  any  of  the  Territories  or  the  District  of  Columbia  be  per- 
formed in  accordance  with  the  terms  and  provisions  of  section  one  of  this  act. 
The  President,  by  Executive  order,  may  waive  the  provisions  and  stipulations 
in  this  act  as  to  any  specific  contract  or  contracts  during  time  of  war  or  a  time 
when  war  is  imminent,  and  until  January  first,  nineteen  hundred  and  fifteen, 
as  to  any  contract  or  contracts  entered  into  in  connection  with  the  construc- 
tion of  the  Isthmian  Canal.  No  penalties  shall  be  imposed  for  any  violation 
of  such  provision  in  such  contract  due  to  any  extraordinary  events  or  condi- 
tions of  manufacture,  or  to  any  emergency  caused  by  fire,  famine,  or  flood,  by 
danger  to  life  or  to  property,  or  by  other  extraordinary  event  or  condition  on 
account  of  which  the  President  shall  subsequently  declare  the  violation  to  have 

been  excusable.*' 

"  That  in  case  of  national  emergency  the  President  is  authorized  to  suspend 
provisions  of  law  prohibiting  more  than  eight  hours  labor  in  any  one  day  of 
persons  engaged  upon  work  covered  by  contracts  with  the  United  States: 
Provided  further,  That  the  wages  of  persons  employed  upon  such  contracts 
shall  be  computed  on  a  basic-day  rate  of  eight  hours'  work,  with  overtime  rates 
to  be  paid  for  at  not  less  than  time  and  one-half  for  all  hours  work  in  excess 
of  eight  hours."    (Act  Mar.  4,  1917.)  ,     ,,     , ,  k 

(b)  Written  proposals  and  acceptances. — If  accepted,  a  proposal  should  he 
indorsed  "  accepted  "  over  the  signature  of  the  purchasing  officer,  and  attached 
to  the  original  public  bill,  to  be  forwarded  with  the  quarterly  returns  to  the 
Auditor  for  the  Navy  Department. 

(c)  Less  formal  agreements.— '' This  last  will  include  verbal  toral]  agree- 
ments, immediately  executed."    (17  Comp.  305.) 

5/24/17. 


495.  Procurement  of  supplies  and  services — By  objects: 

Note — The  function  of  purchase  being  distinct  from  that  of  disbursing  (see  par. 
481),  the  following  classification  is  designed  to  include  instructions  governing  the 
supply  officer  in  purchasing,  and  so  far  as  practicable  is  distinct  from  the  classification 
under  paragraph  679,  public  bills,  which  is  designed  to  include  instructions  governing 
preparation  and  pavment  of  all  vouchers,  as  well  as  more  comprehensive  instructions 
governing  such  matters  as  come  before  the  supply  oflScer  in  the  form  of  claims,  with- 
out previous  purchase  action  on  his  part.  _  _ 

The  following  classification  is  exclusive  of  provisions  (see  par.  332),  ships  store  sup- 
plies (see  par.  464),  purchases  from  ship's  store  profits  (see  par.  473),  and  clothing 
and  small  stores  (see  par.  431). 

Advertising,  newspaper,  see  paragraph  491a. 

Alterations  to  the  hull,  machinery,  or  permanent  fittings,  see  Repairs,  below. 

Bunting,  see  paragraph  489c. 

Butter,  see  paragraph  489c. 

Charter  of  a  vessel. — "  If  it  is  necessary  to  charter  a  vessel  for  any  purpose, 
the  commander  in  chief  shall  have  a  charter  party  containing  all  the  agree- 
ments of  the  contracting  parties  drawn  in  quadruplicate,  retaining  one  copy, 
giving  one  to  the  master  of  the  chartered  vessel,  forwarding  the  third  to  the 
Secretary  of  the  Navy,  and  giving  the  fourth  to  the  officer  of  the  Pay  Corps 
concerned,  to  be  forwarded  with  the  bill  to  the  Auditor  for  the  Navy  Depart- 
ment."    (N.  I.  939.) 

Note. —  (N.  I.  p.  85)  The  provisions  of  this  article  are  to  be  carried  out  by  com- 
manding officers,  senior  officers  present,  and  division  commanders,  so  far  as  they  may  be 
applicable  to  such  officers  and  to  existing  conditions. 

Cheese,  see  paragraph  489c. 

CoaL— Requisitions  will  be  submitted  by  the  supply  officer.     (N.  I.  4423-1.) 

Purchases  of  coal  in  the  open  market  are  subject  to  the  provisions  of  section 
3728,  Revised  Statutes.     (See  par.  489d.) 

Coal  is  procurable  on  annual  contract  in  certain  foreign  ports  as  specified  in 
the  Coal  Notice  for  Foreign  Ports  issued  annually  for  each  calendar  year  by 
the  Bureau  of  Supplies  and  Accounts. 

The  commanding  officer  should  notify  the  coal  contractor  as  early  as  prac- 
ticable of  the  probable  number  of  tons  that  will  be  required  and  the  probable 
date  of  the  ship's  arrival. 

As  the  prices  stated  in  the  "  coal  notice  "  are,  unless  the  words  "  fixed  price  " 
appear  thereafter,  subject  to  reduction  when  the  current  local  price  of  coal  of 
the  same  quality  is  lower  than  the  contract  price,  competitive  bids  shall  be  pro- 
cured from  responsible  dealers  before  the  order  is  placed.  In  case  a  lower  bid 
is  received,  which  the  contractor  upon  request  declines  to  meet,  the  command- 
ing officer  is  to  determine  whether  the  coal  shall  be  ordered  against  contract  or 
purchased  in  the  open  market. 

Annual  coal  contracts  call  for  the  delivery  of  nothing  but  the  best  quality  of 
Welsh  or  American  steaming  coal,  of  certain  enumerated  trade  names,  and  if 
doubt  exists  as  to  the  quality  of  the  coal  proposed  to  be  furnished,  the  coal 
should  be  carefully  inspected  and  the  contractor  required  to  produce  mine  cer- 
tificates or  other  documents  to  satisfy  such  doubt. 

Contractors  may,  at  their  option,  be  relieved  from  their  obligations  in  the 
event  of  the  act  of  God,  fire,  war,  strikes,  hostilities,  lockouts,  stoppage  of  pit- 
men or  laborers,  whether  general  or  partial,  affecting  the  working  of  the  con- 
tract ;  and  in  the  event  of  Great  Britain  being  engaged  in  war  with  any  Euro- 
pean power,  contractors  may,  at  their  option,  cancel  the  contract  at  any  i)ort 
where  the  coals  to  be  supplied  are  English,  Welsh,  or  Scotch. 

The  purchase  of  coal  under  these  contracts  is  optional  on  the  part  of  the 
United  States  in  all  contract  ports  should  the  vessel  be  accompanied  by  or  met 
by  either  chartered  or  Government-owned  colliers,  and  is  optional  on  the  part  of 
the  United  States  in  Chinese  or  Japanese  ports  should  it  be  desired  to  purchase 
Chinese  or  Japanese  coaL 

5/24/17. 


182 


CHAP.  Vin. — PUBCHASE. 


SEC.  28. — OPBK  PUBOHABE  AND  OPEN  CONTBACT. 


183 


rr  aua^nttr'^M^  Z^^lrS'^^^:^VX.ro...  Of  the  com- 
'°.Trme«;«<,'o(  we»into  lighters  Is  adopted   the  ^--"^1°/  ^^Z 

r^^vriof^rrt  T.'i^r^^^^^^     ~<.or . ...  he.. 

exoressed  his  willingness  to  accept  the  ships  tally.      (N.  A- ^r^'!  ,^  f_^.  ^j, 
?  Where  the  weight  is  to  be  determined  by  measurement  the  cubic  feet  per 
tonTallbe  aVe^^pon  by  both  parties  before  any  coal  is  placed  on  board. 

^^."  wh^?the  coal  is  to  be  delivered  through  chutes  or  by  coal-handling  ma- 

rirSHra^r^rheTa-Ho^^^^^^^^^^^^^ 

S^"ral    ot^er^^.  to  make  agreement,,previoa8  tocoallng  concerning  the 

^rhe^rrreSfv^"hrvrJ^"r^:  N'a^.^frt^ciu.e.  whether  char^ 

S  ,5  «    o^otlnfiv  intftct   and  there  is  no  apparent  reason  to  suppose  that  an> 
if  U'o^?L  h^s  beirremov^^  the  bill  of  lading  shall  be  accomplished  by 

^^c^nT^'ee'^orTe  full  amount,  of  coal  loaded  into  the  collier,  as  shown  by 

'^^^S"alfo;i^%TnTm'orthan  1  ^r*  len't^'l  made  for  unavoidable  loss 
.  V  .H-llcrTn^^Pcoal  f  rom  the  collier ;  and  4f  there  should  be  a  discrepancy  not 
exc"g  l^r  <^nrb^^^^^^^  and  the  bill  of  lading  weight  each 

exceeaing  1  p^r  t^  t  Quantity  of  coal  actually  received  by  tally; 

ship  coaling  will  be  charg^^  difference  ]>etween  the  tally  total 

«nH  the  biU^ Tamn^we^^  from  the  latter  weight  the  allow- 

Xn*;  thus  coaling  and  signed  for  accordingly."     (N.  I.  4429^.)  ^,     ..h 

?5hnnirtX  cargo  of  any  chartered  collier  appear  to  have  been  tampered  with 
.  *  ^«^l  nr  shSufd  there  be  sufficient  discrepancy  between  the  tallied  and  bill 
if  Sn^  weight^to  r*S^  advisable,  a  board  of  investigation  shall  be  ordered 
K^^*  In^inrhP^s  if  nracticable,  to  report  in  regard  to  the  matter,  and  the 
^onnt  of  co\r  s&  «^n  the  finding  of  this  board,  as  ap- 

*  ^nrmi^ifiS^rthe  senior  officer  present.  A  similar  board  may  be  ordered 
I7lfe  TenTof  o^rVi^^^n^^^^^^  the  ca^  of  a  naval  collier,  should  that  officer 

^''^Tn^r^rving'^uel  ofhert^^al  the  procedure  prescribed  in  the  preceding 
artide  sllSrSf  fSlowed  as  closely  as  e^JX-'-^^ -^"^^™^^'  ^^^'^^^  *"  ^^ 
provisions  of  chapter  29  of  these  instructions.      (N.  I.  4430.) 

5/24  17. 


"'  In  any  case  where  fuel  is  supplied  to  a  ship  of  the  Navy  by  or  secured  from 
a  foreign  Government  direct  and  not  from  or  through  private  contractors,  the 
senior  officer  present  is  authorized,  in  view  of  the  courtesy  thus  extended  by 
such  foreign  Government,  to  waive  such  of  the  provisions  of  Articles  I  4429  and 
I  4430  as  he  may  deem  necessary  or  desirable  in  view  of  the  requirements  of 
international  courtesy  between  the  agents  of  one  Government  and  those  of 
another."     (N.  I.  4431.)  .««.^ 

(&)  Weights  and  measures. — The  cubic  measurements  of  coal  per  ton  or  2,240 
pounds,  as  ordinarily  accepted  commercially,  are  as  follows : 

Cubic  feet. 

Welsh  coals . 42. 7  to  43.0 

American  coals 42. 5 

New  Castle  coals 45. 0 

Australian  coals 48. 0 

Japanese  coals. 48.0 

West  coast  of  America  coals 48. 0 

Computing  machines,  see  paragraph  305,  Typewriters. 

Contraband  of  war,  see  paragraph  489c. 

Emergencies  and  extraordinary  expenses. — "  Contingent,  Navy :  For  all  emer- 
gencies and  extraordinary  expenses,  exclusive  of  personal  services  in  the  Navy 
Department,  or  any  of  its  subordinate  bureaus  at  Washington,  District  of  Co- 
lumbia, arising  at  home  or  abroad,  but  impossible  to  be  anticipated  or  classified, 
to  be  expended  on  the  approval  and  authority  of  the  Secretary  of  the  Navy,  and 
for  such  purposes  as  he  may  deem  proper."     (Annual  appropriation  act.) 

Fuel,  see  Coal,  gasoline,  supra ;  fuel  oil  below ;  also  paragraphs  305,  679. 

Funeral  expenses. — "  No  funeral  expenses  of  a  naval  officer  who  dies  In  the 
United  States,  nor  expenses  for  travel  to  attend  the  funeral  of  an  officer  who 
dies  there,  shall  be  allowed.  But  when  an  officer  on  duty  dies  in  a  foreign 
country  [or  on  the  high  seas— 6  Comp.  620]  the  expenses  of  his  funeral,  not 
exceeding  his  sea  pay  for  one  month,  shall  be  defrayed  by  the  Government,  and 
paid  by  the  paymaster  upon  whose  books  the  name  of  such  officer  was  borne 
for  pay.     (Sec.  1587,  R.  S.)"     (N.  R.  4551-2.) 

"  In  the  case  of  enlisted  men  of  the  Navy  and  Marine  Corps  who  die  and  are 
buried  elsewhere  than  within  the  United  States  the  amounts  paid  for  funeral 
expenses,  including  preparation,  encasement,  and  interment  of  remains,  shall 
not  exceed  $50  each,  unless  due  regard  for  decent  burial  renders  greater  ex- 
pense necessary,  which  fact  must  be  certified  on  all  copies  of  the  public  bill  by 
the  officer  ordering  the  payment."     (N.  R.  4551-3.) 

Gasoline  shall  not  be  purchased  in  the  open  market  at  ports  where  obtainable 
bS  order  under  quarterly  or  annual  contract 

Ounpotcder,  see  paragraph  489c. 

Instruments.—''  Medical  supplies,  surgical  instruments,  and  '  Instruments  of 
precision '  shall  be  selected  by  officers  representing  the  departments  requiring 
them."     (N.  I.  4480.) 

Land. — "No  land  shall  be  purchased  on  account  of  the  United  States,  except 
under  a  law  authorizing  such  purchase."     (Sec.  3736,  R.  S.) 

"  Laundry  work,  extra  provisions,  and  groceries  for  the  sick  shall  be  obtained 
by  open  purchase  on  duly  approved  requisitions."     (N.  I.  2121.) 

Payment  for  laundry  work  performed  by  enlisted  men,  see  paragraph  679. 

Medical  supplies. — See  Instruments;  see  also  paragraph  489c. 

Medical  treatment  in  civilian  hospital. — "Officers  and  enlisted  men  of  the 
Navy  and  Marine  Ck)rps,  when  on  duty  at  a  place  where  there  is  no  naval  hos- 
pital, may  be  sent  to  other  hospitals  upon  the  order  of  the  commander  In  chief. 
or  the  senior  officer  present,  and  the  expenses  of  such  persons  shall  be  paid 
from  the  liaval  hospital  fund ;  and  no  other  charge  shall  be  made  against  their 
accounts  than  such  as  are  made  for  persons  under  treatment  at  naval  hospitals." 
(isr.  R.  4532-1.) 

5/24/17. 

73416°— 18 14 


184 


CHAP.  Vm. — ^PURCHASE. 


Newspaper  subscriptions. — "No  subscriptions  for  newspapers  or  contracts 
for  telephone  service  shall  be  made  without  the  express  authority  of  the  depart- 
ment."    (N.  I.  4945-1.)     (See  Ship's  store,  pnr.  473.) 

Oily  fuel,  see  paragraph  305. 

Oily  lubricating,  shall  not  be  purchased  in  open  market  at  ports  wbere  ob- 
tainable by  order  under  annual  contract. 

Ordnance,  see  paragraph  489c. 

Proprietary  or  patented  articles. —  (Absence  ol  competition,  see  par.  491  e2, 
not  allowed  in  case  of  provisions  unless  competition  can  be  had — see  par.  332-5.) 
The  issue  of  proposals  for  such  articles  is  authorized  only  when  approved 
requisitions  bear  the  certificate  of  the  requiring  officer  that  such  specific  articles 
and  no  others  will  answer  the  requirements  of  the  service.     (See  par.  177.) 

Proposals  issued  for  specific  brands  of  engineering  supplies,  the  designation 
of  which  by  name  is  allowed  on  requisitions  as  provided  in  paragraph  177,  must 
carry  a  notation  substantially  as  follows: 

"  Bids  on  articles  differing  slightly  from  the  above  details,  will  be  considered, 
provided  such  differences  are  clearly  noted  and  described  by  the  bidder,  and  pro- 
vided further,  that  the  articles  offered  under  these  conitions  are  found  to  cover 
fully  and  equally  well  the  essential  requirements  of  the  Government." 

In  inviting  bids  for  supplies,  if  it  be  Itnown  that  any  article,  device,  or  ma- 
terial desired  Is  covered  by  a  patent,  such  fact  should  be  stated  in  the  specifi- 
cations, or  if  bids  are  made  according  to  sample  only,  attention  should  be 
invited  to  the  fact  that  the  article  has  been  patented.  If  it  is  doubtful  whether 
an  article  has  been  patented,  the  specifications  should  so  state,  and  bidders  thus 
be  put  on  their  guard.     (S.  A.  M.  1262.) 

Provisions,  for  sick,  see  Laundry,  above. 

Repairs  or  alterations  to  Title  A.  (Repairs  to  equipage,  see  par.  297;  repairs 
to  supplies,  see  par.  298.)  "  In  a  foreign  port,  or  in  a  home  port  where  there  is 
no  navy  yard,  when  any  ship  under  his  command  requires  slight  repairs  which 
can  not  be  made  by  the  mechanics  of  the  Navy  present  without  too  much  delay 
the  commander  in  chief  shall  direct  that  the  repairs  be  made  in  the  manner  most 
advantageous  to  the  Government.  In  acting  under  this  article,  the  provisions 
of  Article  I  4360  shall  be  strictly  observed."     (N.  I.  934.) 

Nons. — The  provisions  of  this  article  are  to  be  carried  out  by  commanding  officers, 
■enior  officers  present,  and  division  commanders,  so  far  as  they  may  be  applicable 
to  such  officers  and  to  existing  conditions.     (N.  I.  p.  85.) 

"  So  far  as  practicable,  repairs  shall  not  be  undertaken  on  a  foreign  station, 
or  elsewhere  than  at  a  navy  yard,  except  such  as  can  be  done  by  the  ship's  force. 
Alterations  shall  never  be  undertaken  without  prior  approval  by  the  bureau, 
and  such  approval  will  only  be  given  for  the  performance  of  the  work  else- 
where than  at  a  navy  yard  in  cases  of  the  utmost  importance."     (N.  I.  4360-1.) 

"  When  urgent  repairs  to  cruising  vessels  are  necessary  on  a  foreign  station 
or  not  at  a  navy  yard,  they  shall  be  ordered  by  the  commander  in  chief  or  senior 
officer  present  in  advance  of  the  approval  of  the  bureau."     (N.  I.  4360-2.) 

"  No  work  shall  be  done  under  the  provisions  of  this  article  in  a  home  port 
unless  it  be  absolutely  necessary  and  unless  it  be  impracticable  to  get  along 
without  it  until  arrival  at  a  navy  yard,  and  no  work  of  any  considerable  magni- 
tude shall  be  undertaken  under  these  conditions  without  the  prior  approval 
of  the  bureau,  except  in  case  of  urgent  necessity  and  where  telegraphic  com- 
munication with  the  department  is  impracticable."     (N.  I.  4360-3.) 

Telephones,  see  Newspapers,  above. 

Toilet  supplies  for  court-martial  prisoners  are  purchasable  under  "CJlothlng 
and  small  stores  fund  "  on  ships  where  there  is  no  ship's  store.    (See  par.  431g.) 

Transportation  of  persons,  see  paragraph  511  et  seq. 

Transportation  of  effects  of  deceased  officers  and  enlisted  men  of  the  Navy  is 
allowed   by  the  annual  appropriation  acts  under  "Contingent,  Navigation." 

5/24/17. 


SEC.   28. OPEN  PURCHASE  AND  OPEN   CONTRACT. 


185 


The  Wells,  Fargo  &  Co.  Express,  the  American  Express  Co.,  and  the  Adams 
Express  Co.  allow  free  transportation  up  to  150  pounds  of  such  personal  effecb* 
as  accompany  remains  of  deceased  officers,  enlisted  men,  etc.,  shipped  by  ex- 
press, to  destinations  designated  by  the  next  of  kin.     (S.  A.  M.  2415.) 

Care  should  be  exercised  in  packing  effects  In  such  a  manner  as  to  keep  tho 
weight  within  150  pounds,  if  possible,  and  also  to  have  the  effects  accompanv  the 
remains  whenever  practicable.  When  necessary  to  ship  the  effects  separatelv 
they  should  be  shipped  by  freight  whenever  a  saving  could  thereby  be  had. 

Transportation  of  property,  see  paragraph  261  et  seq. 

Transportation  of  remaiyis.—The  remains  of  deceased  officers  and  men  of  the 
Navy  or  Marine  Corps  may  be  prepared  for  transportation  and  shipped  to  their 
homes  (whether  their  homes  are  in  the  United  States  or  abroad.— Comp.  Dec.. 
Nov.  10,  1902)  by  the  cheapest  method  and  route  available.  In  determining  the 
cheapest  route  due  regard  must  be  paid  to  routing  over  land-grant  railroads  (see 
pur.  515h),  as  the  laws  relative  to  transportation  rates  over  such  railroads  are 
applicable  to  the  transportation  of  remains.     (Comp.  Dec.,  Oct.  31,  1904.) 

"  Transportation  of  remains  is  governed  by  annual  appropriation,  and  is  dis- 
tinct from  'funeral  expenses'  or  'expenses  of  interment.'"  (Comp.  Dec.,  Aug 
21,  1908.)      (N.  R.  4551  10.) 

"  The  appropriation  '  Transportation  of  remains,'  which  has  been  made  for 
some  years,  has  been  held  to  include  the  necessary  expenses  for  preparation  of 
the  remains  for  transportation  (5  Comp.,  792 ;  9  id.,  532),  but  it  has  not  been  s«» 
held  by  this  office  when  specific  provision  is  made  for  funeral,  burial,  or  inter- 
ment expenses.  In  such  cases  all  the  customary  expenses,  including  the  coffin 
and  preparation  of  the  remains  for  burial,  should  be  borne  by  the  specific  appro- 
priation and  the  expense  of  transportation  merely  should  be  charged  to  an 
appropriation  for  transportation.     ♦     *     ♦"     (Comp.  Dec.,  Aug.  21,  1908.) 

The  remains  of  a  man  who  dies  after  discharge  from  the  service  can  not  be 
transported  to  his  home  at  Government  expense.    (Comp.  Dec.,  July  24,  1914.) 

Typewriters,  see  paragraph  305. 

Water,  fresh. — In  a  foreign  port  where  a  coal  contract  (see  CJoal,  above)  is  in 
force  the  contractor  will  supply  fresh  water  at  the  lowest  market  rates  or  as 
specified  In  the  Coal  Notice  for  Foreign  Ports,  unless  prevented  by  causes  be- 
yond control. 

Requisitions  and  accounting  for  water,  see  paragraph  305. 

The  foUowlngr  conditions  will  be  incorporated  in  proposals  concemiiigr 
compressed  yeast  under  Navy  contracts: 

"  Bids  to  be  submitted  with  the  understanding  that  the  compressed  yeast 
is  guaranteed  to  keep  in  good  condition  for  a  period  of  50  days  when  placed 
under  refrigeration  as  soon  as  delivered  to  ship  or  station  of  the  Navy,  and  t 
from  that  time  kept  at  a  temperature  of  from  22"  to  32*  F.:  Provided,  That 
when  yeast  is  taken  out  of  low-temperature  refrigeration  for  use  it  shall  be 
allowed  to  thaw  out  slowly  in  a  temperature  not  above  50"  F."  (S.  A.  IC 
4165.) 

9/13/17. 


Section  29.— ORDERS  UNDER  CONTRACTS. 

Note — Contracts  let  by  the  Bureau  of  Supplies  and  Accounts  for  boiler  gaskets,  pack- 
ing, rain  clothes,  rubber  boots,  and  illuminating  wax,  though  published  to  the  service 
in  the  same  manner  as  contracts  referred  to  in  paragraph  501,  are  not  subject  to  deliverj 
on  order  of  officers  of  ships,  but  should  be  obtained  by  requisition  submitted  to  the  suddIt 
officer  of  a  navy  yard  specified  as  a  point  of  delivery. 

501.  Contracts  for  supplies  or  services,  subject  to  order  by  officers  afloat, 
are  entered  into,  for  periods  of  one  year  or  less,  by  the  Bureau  of  Supplies 
and  Accounts,  by  supply  officers  of  navy  yards  and  stations,  by  fleet  or  division 
paymasters,  and  by  the  Bureau  of  Navigation,  as  follows  (annual  contracts  sub- 
ject to  order  afloat  cover  fiscal  years,  except  coal  and  water,  which  cover  cal- 
endar years) : 

{a)  By  Bureau  of  Supplies  and  Accounts  (annually  or  quarterly). — 1.  Coal 
(see  par.  495)  for  delivery  at  certain  foreign  ports. 

2.  Water  (see  par.  495)  for  delivery  at  certain  foreign  ports. 

3.  Gasoline  and  distillate  (see  par.  495)  for  delivery  at  certain  foreign  ports. 

4.  Groceries  (see  par.  332-3a)  for  delivery  at  certain  foreign  ports. 

5.  Oil,  fuel  (see  par.  495)  for  delivery  at  certain  foreign  ports. 

6.  Oil,  lubricating  (see  par.  495)  for  delivery  at  certain  foreign  ports. 

(6)  By  supply  officers  ashore  or  Navy  purchasing  officers  (annually,  guar- 
terly,  or  monthly).— Fresh  provisions  (see  par.  332-3b)  for  delivery  at  certain 
domestic  ports. 

502.  Schedules  covering  the  details  of  annual  and  quarterly  contracts,  in- 
cluding specifications,  prices,  terms  of  delivery,  etc.,  are  issued  previously  to  the 
periods  to  which  they  pertain,  by  S.  and  A.,  as  supplements  to  the  "  Memoranda 
for  the  Information  of  Officers  of  the  Pay  Corps,"  etc.  The  details  of  fresh- 
provision  contracts  let  by  supply  officers  should  be  obtained  by  application  to  tlie 
supply  officer  of  the  appropriate  navy  yard. 

503.  When  to  be  availed  of. — In  ports  where  schedules  or  other  oftuial 
notices  indicate  that  contracts  are  in  force,  all  purchases  of  supplies  or  services 
thereby  provided  for  shall  be  made  by  orders  under  contracts.  Articles  of  pro- 
visions not  listed  may  be  purchased  in  the  open  market  as  provided  in  para- 
graph 332-5. 

504.  Specific  authority. — ^A  requisition  by  the  officer  concerned,  approveil  bv 
the  commanding  officer,  authorizes  the  placing  of  an  order  under  an  existing  con- 
tract. In  the  case  of  annual  or  quarterly  contracts,  returns  of  which  are  made 
by  the  contracting  officer  to  the  Auditor  for  the  Navy  Department  (par.  494), 
the  supply  officer  settling  the  voucher  is  not  required  to  file  requisitions  with  his 
returns ;  consequently  requisitions  covering  the  orders  may  be  dispensed  with  in 
such  cases,  and  the  orders  placed  after  approval  of  the  commanding  officer. 
Unless  contracts  entered  into  by  fleet  or  division  paymasters  have  been  formally 
recorded  in  the  auditor's  office,  an  approved  requisition  is  required. 

505.  Placing  of  orders.— (Provisions,  see  par.  332-3;  ship's  store  supplies, 
see  par.  464;  fitting  out  the  fleet,  provisions,  see  pars.  141,  331;  clothing,  see 
par.  431.)  Orders  shall  be  placed  by  the  supply  officer  of  the  vessel.  They 
should,  unless  impracticable,  be  in  writing,  and  oral  orders  should  be  con- 
firmed by  written  ones.  Ample  notice  should  be  given.  Except  under  militarj' 
necessity,  care  should  be  taken  that  purchases  under  annual,  quarterly,  or 
monthly  contracts  are  not  made  in  quantities  so  large  as  to  nullify  future  con- 
tracts.    (See  par.  331a.) 

506.  Purchase  on  contractor's  account. — All  formal  contracts  contain  a 
clause  providing  for  purchase  or  procurement  by  the  Government  from  other 
dealers  in  case  the  contractor  fails  in  any  respect  to  perform  the  contract.  In 
accordance  with  this  clause  the  commanding  officer  may,  in  case  of  failure  of  the 
contractor  to  deliver  or  to  make  satisfactory  or  acceptable  deliveries   direct 

5/24/17.  187 


188 


CHAP.   VIII. — PURCHASE. 


purchase  in  the  open  market  of  an  equal  quantity  of  the  articles,  t<>^^n/<>"»  ^^ 
Original  specifications ;  and  the  excess  of  cost,  if  any,  shall  be  charged  to  the 

'*' PurchaL  on  contractor's  account  will  be  covered,  in  the  case  of  bureau  con- 
tracts by  requisition  approved  by  the  commanding  officer,  giving  the  name  of 
he  contracSr  for  whose  account  the  purchase  is  made,  the  contract  number 
and  the  reasons  for  the  purchase.  Such  requisition  is  not  necessary  to  cover 
Durchases  of  this  character  under  yard  supply  office  contracts  or  open  purchase, 
as  The  original  authorization  covers  such  purchase  against  account  Purchases 
shall  be  made  in  the  open  market  in  the  usual  manner,  as  Provided  in  para- 
SaDh  489  et  seq.  Should  the  price  be  in  excess  of  the  contract  price,  the  differ- 
enc^  sh^l  be  c^llec^ed  by  the  suppl.v  officer  in  cash  and  taken  up  m  Ws  money 
accounts  with  an  entry  as  to  the  contract  number  and  contractor  s  name. 
"TXre  a  coiJiractor  failed  to  furnish  several  Items  of  ««PP"f /»^:.^V,rj;t 
purchased  bv  the  Government  in  the  open  market  at  a  greater  cost  for  all  items 
but  one  Than  the  respective  prices  at  which  the  contractor  had  agreed  to  furnish 
them  one  item  having  been  purchased  at  less  cost,  the  contractor  is  not  entitled 
lo  crnKThe  di^^^^^     i>st  of  the  latter  item  "     (7  Comp.  737,  syllabus.) 

cases  of  default  be  referred  to  S.  &  A. 

In  the  event  of  the  contractor's  refusal  to  pay  the  excess  in  cost,  the  supply 
officer  wilT^kf  immediate  report  of  the  fact  to  S.  &  A.,  giving  all  the  clrcum. 
stances  connected  therewith  and  requesting  that  a  charge  be  made  against  the 
contr^tor^s^cmint.    Payments  on  outstanding  bills  in  favor  of  the  contractor 

^'Sthe':  ano^a^r^a^lf  ilTrSmance  of  his  obligations  and  it  b^omes 
neceTsar^  to  purchase  materials  or  supplies  for  his  account,  It  Is  desired  that 
e^be  exercised  to  avoid  paying  excessive  prices  therefor  *  *  *  The  fail- 
ure of  a  contractor  to  make  deliveries  does  not  relieve  the  department  of  the 
obHgatlon  to  exercise  reasonable  care  and  precaution  In  ascertaining  and  agree- 
ing ui^S  the  pHce  to  be  paid  for  making  purchases  for  his  account  The  mere 
fafluTof  a  contVactor  to  make  deliveries  as  required  does  not  in  Itself  create 
an  emergencriT^^^^^^^  imme<llate  delivery,  and  proc-edure  appropriate  to  an 
eLrgencTshould  not  he  resorted  to  on  account  of  a  contractor's^  failure  unless 
arSgency  has  actually  arisen.  If  a  contractor's  failure  does  create  an 
ZerSy  onlv  such  part  of  the  undelivered  materials  or  supplies  as  are  neces- 
^rv  trmeet^ch  emergeucv  should  be  obtained  under  the  law  and  regulations 
^Slcab^e^o^r^rgencv  purchases.  All  other  materials  or  supplies  bought  for 
?Wccount  of  a  defaulting  contractor  should  be  obtained  In  a  manner  that  will 
mLdvantagrh?^^^^^    least  without  Injuring  the  Government's  Interests.     (Secy. 

^^'S'oV^'^i^rfs'ae^n^i^^^^^^^  «hall  be  made  to  S.  &  A.  under  bureau 

J^T^cS^^l^th!Va^  slwh  officer  making  the  contract  by  the  supply  officer 
T^ead  of  department  concerned  in  cases  where  the  contractor  has  failed  to 
^fve  ^tlsfaS  The  facts  In  connection  with  each  rejection,  purchase  for 
a^c^unt  oV  in  anv  other  case  where  the  contractor  falls  to  give  entire  satls- 
fSn  should  beVeported  Immeiliately  to  the  bureau  or  yard  supply  office  con- 
faction,  f"*'^*"  '^^^  Instance  can  be  made  a  matter  of  record  for  the 
^?;^s^  of  assf^lng^^h^^^^^^  yard  supply  office  In  'Ejecting  future  bids  of 
purpose  oi  «j»»«""&  Aontrnctor  A  carbon  copv  of  each  report  should  be  made 
Ziil^^^Tt^^i-^^"^  for  W^nforLtiou,  in  order  that  he  may  have 
Co^uITe  oTthe  fact  that  a  report  has  been  made  against  h.m  and  will,  be 

*"llT'^"'''L7r^WlUftr'!l.'lf^v*or  services  ,*rf.>rnie.l  under  contracts 
HhTbe  pToSy  made  al ,  ov  ^lln'paragraph  CtI  et  seq,  Bills  for  daily  or 
J^u^t  delTveries  shall  J  settled  monthly  and  upon  sailing  Bills  for  pur- 
cK  by  fleet,  squadron,  or  division  paymaster,  see  paragraph  .2. 

5/24/17. 


Section  30.— TRANSPORTATION. 

Note. — See  also  "  Transportation  Instructions  *'  issued  by  the  Bureau  of  NavigatioB ; 
trjlnsportation  of  property,  see  Shipments  (par.  261  et  seq.)  ;  transportation  of  remains 
of  deceased  officers  and  enlisted  men  (Navy  or  Marine  Corps)  (see  par.  495)  ;  transpor- 
tation of  eflfects  (see  par.  495)  ;  travel  allowance  for  enlisted  men  of  the  Navy  dischur;;ed 
by  expiration  of  enlistment  (see  par.  828)  ;  travel  allowance  for  enlisted  men.  Marine 
Corps,  discharged  except  by  way  of  punishment  for  offense  (see  par.  870)  ;  traveling 
expense  claims,  civil  officers  (see  par.  679)  ;  enlisted  men  (see  par,  679)  ;  officers  (see 
par.  679)  ;  witnesses  (see  par.  679). 

511.  Officers. — From  points  outside  the  continental  limits  of  the  United 
States,  officers  of  the  Navy  or  Marine  Corps,  upon  presentation  to  the  supply 
officer  of  the  vessel  of  orders  Involving  travel  by  other  than  Government  cim- 
veyance,  shall  be  furnished  transportation,  upon  the  order  of  the  officer  Issuing 
the  orders,  providing  the  travel  ordered  Is  on  public  business.  (An  officer 
ordered  to  proceed  home  and  granting  him  leave  upon  his  arrival  is  not  travel- 
ing on  public  business — Comp.  Dec.  Oct.  28,  1911. ) 

Transportation  for  officers  abroad  shall  be  purchased  by  the  cheapest  prac- 
ticable route  and  paid  for  on  public  bill.  Officers  are  entitled  to  first-class 
passage.  The  original  orders  shall  be  Indorsed  by  the  officer  furnishing  the 
transportation  with  the  value  thereof,  and  a  certified  copy  Including  such 
Indorsement  must.be  filed  with  the  original  of  the  public  bill.    (See  par.  679.) 

512.  Enlisted  men — By  Government  conveyance. — Arrangements  will  be 
made  by  the  commanding  officer  or  higher  authority  for  the  transportation  of 
enlisted  men  by  Government  conveyance  w^henever  practicable.  (Trans.  Inst. 
1914.)     (N.  I.  954-955.) 

513.  Enlisted  men — Vessel  at  yard. — "Transportation  for  enlisted  men  of 
the  Navy  shall  be  furnished  only  on  a  written  order  from  competent  authority." 
(N.  R.  45(^-1.)  "At  navy  yards  and  stations  such  orders  shall  be  addressed  to 
the  supply  officer  of  the  receiving  ship  or  disbursing  officer  of  the  yard  where 
there  Is  no  receiving  ship ;  at  San  Francisco,  Cal.,  to  the  purchasing  officer ;  at 
naval  rendezvous  at  places  where  there  Is  no  officer  of  the  Pay  Corps,  to  the 
commanding  officer  of  the  rendezvous."     (N.  R.  4502-2.) 

514.  Enlisted  men — Vessel  away  from  yard. — "  On  board  ships  not  fur- 
nished Navy  transportation  requests  and  not  in  proximity  to  a  yard,  station,  or 
naval  rendezvous  the  commanding  officer  shall  direct  the  supply  officer  of  the 
ship  to  procure  the  transportation,  furnishing  cash  for  the  necessary  subsistence 
and  transfers  on  public  bill"  (N.  R.  4502-3),  filing  with  the  original  thereof 
the  written  order  of  the  commanding  officer  or  higher  authority  directing  Its 
purchase. 

Abroad. — ^Transportation  should  be  furnished  only  as  far  as  the  port  of 
arrival  in  the  United  States,  as  transportation  within  the  United  States  of  men 
sent  home  from  abroad  jvill  be  furnished  by  the  Navy  purchasing  office  at  San 
Francisco,  or  by  the  commandant  of  the  nearest  navy  yard  or  station.  (Trans. 
Inst)  (Travel  allowance,  on  discharge,  covering  mileage  within  the  United 
States,  see  par.  828  Navy,  par.  870  Marine  Corps.) 

The  commander  In  chief  "  may,  at  his  discretion,  send  home  by  other  con- 
veyance patients  condemned  by  medical  survey  whose  physical  condition  renders 
it  necessary  to  avoid  the  climatic  Influences,  delay,  or  other  conditions  affecting 
health  to  which  they  would  be  subjected  In  a  public  ship.  Under  these  circum- 
stances officers  are  entitled  to  a  first-class  passage,  and  others  4S  their  physical 
condition  may  require,  but  not  above  second  class."    (N.  I.  954-2.) 

"  A  person  enlisted  in  the  Navy  within  the  continental  limits  of  the  United 
States  whose  term  of  service  expires  while  under  treatment  in  hospital  on  a 

5/24/17.  188 


190 


CHAP.  VIII. — PURCHASE. 


foreign  station  shall,  upon  the  termination  of  such  treatment,  be  entitled  to 
passage  to  a  port  of  the  United  States."    (N.  R.  4501-2.)  .„«^„  «* 

At  home.— A  supply  officer  afloat  should  not  pay  cash  for  transportation  of 
enlisted  men  within  the  United  States.  Transportation  companies  should  be 
directed  to  render  bills  as  provided  in  paragraph  519.  ,^  ^  ,„  „,^ 

Subsistence  and  transfers  en  route  should  be  furnished  as  provided  in  par. 

Enlisted  men  are  entitled  to  transportation  in  l^ind  within  the  United  States, 
and  to  subsistence  and  transfers  en  route,  or  cash  In  lieu  thereof,  under  the  fol- 

^ToTTrotii/erred.— Under  the  annual  appropriation  acts,  enlisted  men  of  the 
Navy  may  be  transferred  as  a  charge  to  "  Transportation,  navigation  ;  enlisted 
men  of  the  Marine  Corps,  to  "  Transportation  and  recruiting,  Marine  Corps  •, 
enlisted  men  of  the  naval  auxiliary  service,  to  "  Maintenance,  naval  auxiliaries 

(b)  Prisoners  transferred.— Vnder  the  annual  appropriation  acts,  court- 
martial  prisoners  and  their  guards.  Navy  or  Marine  Corps,  may  be  transferred 
as  a  charge  to  "  Pay,  miscellaneous."  ,  ,  ^^     , 

(c)  Discharged-medical  survey-Navy.-'' Men  discharged  by  medlca  sur- 
vey if  residents  of  the  United  States  or  of  the  insular  possessions  of  the  United 
States,  shall  at  the  time  of  their  discharge  be  furnished  transportation  to  their 
homes,  with  subsistence  and  transfers  en  route,  or  cash  in  lieu  thereof.  (JN.  K. 
360&-6  )    Chargeable  to  "  Transportation,  navigation." 

Id)  Discharged  except  as  punishment— MaHne  Corps.-"  For  travel  allowance 
of  enlisted  men  on  discharge,  *  *  *:  Provided,  That  hereafter  when  an  enlisted 
man  is  discharged  from  the  service,  except  by  way  of  punishment  for  offense,  he 
shall  be  entitled  to  transportation  in  kind  and  subsistence  from  the  place  of  his 
discharce  to  the  place  of  his  enlistment,  or  to  such  other  place  within  the  conti- 
nental limits  of  the  United  States  as  he  may  select.  If  the  distance  Is  no  greater 
than  from  the  place  of  discharge  to  place  of  enlistment ;  but  If  the  distance  be 
CTeater  he  may  be  furnished  with  transportation  In  kind  and  subsistence  for 
a  distance  equal  to  that  from  place  of  discharge  to  place  of  enlistment,  or  In 
lieu  of  such  transportation  and  subsistence,  he  shall,  if  he  so  elects,  receive  two  , 
r^nts  a  mile  except  for  sea  travel,  from  the  place  of  his  discharge  to  the  place 
S  his  enlistment"  (Army  appropriation  act,  Aug  24  191^.)  Tf«nsportatlon 
chargeable  to  "Transportation  and  recruiting.  Marine  Corps."  (See  also 
SAM  2378,2493.    Travel  allowance,  see  par.  870. )  .      ,         ., 

(e)  Retired  —"After  approval  of  an  enlisted  man's  application  for  retirement, 
«n  order  shall'be  issued  from  the  Bureau  of  Navigation  transferring  him  to  the 
retired  list  *  *  *  Upon  being  retired,  they  will  be  ordered  to  their  homes 
and  furnished  transportation  and  subslstance."  (N.  R.  3672-2.)  ^      ^      ^^     , 

"  FnH<»tpd  men  of  the  Marine  Corps  are  entitled  to  retirement  under  the  laws     , 
and  regulations  provided  for  the  Army."     (N.  R.  4173.)     Enlisted  men  of  the 
Armv    on  retirement,  are  entitled  to  transportation  In  kind  to  their  homes, 
rvol   3  Digest  2d  Comp.  874,  Aug.  9.  1888.)     Transfer  of  retired  marines  to 
their  homes  is  chargeable  to  "  Transportation  and  recruiting,  Marine  Corps. 

ll5B^te  accommodations,  and  rates  in  United  States.-^are  shall  be 
"  taken  by  the  issuing  officer  to  select  the  most  economical  route,  unless  other- 
wise directed."    (N.  R.  4502^) 

vr«^      Rv  jiirreement  with  the  various  railway  lines   (through  the  several  passenger 

^^^r^"::;-?  iSotl^Sl  ail  Fan  passenger  transportation  of  the  Navy  and  Marine  Corps, 
associations)  practl^uy  ail  rail  p^^^^  has  been  placed  on  an  eaualized  basis.     Tliat 

especially  "^^^^  }lSti^  ^.f  ^^^^^^^^  aided"  have  met  the  "bond  aided"  road  rates  for 
!?  *^^;«t^2nJSJrtStlo?  There  is  an  occasional  exception  to  this  rule,  notably  the 
^S'^^'^to^JiPrSiTont  of  Norfolk  The  roads  were  willing  to  do  this,  provided  the  Gov- 
Chesapeake  &  Ohio  out  or  worio^K.^^^  business  "  among  the  Initial  lines  from 

^^BSl^  «^«"JSiS^  nf  2?irin  "  as  well  as  among  the  "  connections  of  the  Initial  lines." 
SS*^?^iIffinS^^S  the  Da?senger  is  in  the  hands  of  the  Government  authorities  issuing 
?J*®  !ll«^^%n^\haS\^hre£eTclsedwh^  practicable.     Where,  however,  a  journey 

SSnfSk  trlv?r  ov^r  two  or  more  ^^^  lines  and  the  supply  officer  is  unable  to 

Jl??^J?d  flSdJ  it  toprMti<»ble  to  procure  the  correct  routing,  the  request  should  call  for 

6/24/17. 


SEC.   30. — TRANSPORTATION. 


191 


travel  "  *  via  *  lowest  rate."  The  transportation  officer  In  the  Navy  Department  will 
then  be  in  a  position  when  the  railroad's  bill  is  presented  to  determine  whether  instruc- 
tions have  been  followed  or  not.  Sometimes  the  che.^pe>?t  route  will  be  determined  by 
the  cost  in  meals  and  sleeping-car  accommodations.  Therefore  in  rendering  reports  of 
transportation  issued  these  items  should  always  be  reported. 

Baggage  up  to  150  pounds  for  each  person  will  be  checked  through  to  destination  for 
each  person  furnished  transportation  without  additional  cost,  except  where  the  route 
entails  transfers  of  baggage  between  stations  during  the  journey.  Therefore  on  all  re- 
quests issued  the  word  "  —  pes.  baggage "  or  "No  baggage "  should  conspicuously 
appear. 

At  Hampton  Roads,  North  River,  Tompkinsvllle,  or  other  anchorages  remote 
from  yards,  where  It  may  be  required  to  issue  transportation  requests.  proi>er 
routing,  time  of  departure  and  arrival  may  readily  be  obtained  by  radio  to  the 
supply  officer  of  receiving  ship  or  disbursing  officer  of  nearest  yard. 

(o)  Steamship  transportation  is  ordinarily  cheaper  than  by  rail.  "  Enlistt^l 
men  should  be  furnished  first-class  transportation  via  steamers  on  the  west 
coast.  Second-class  accommodations  should  be  furnished  via  steamers  on  the 
east  coast  with  the  exception  of  the  Sound  lines,  the  Chesapeake  Bay  lines,  an«l 
the  Norfolk  &  Washington  Steamboat  Co.,  and  in  cases  where  tliere  is  only  first- 
class  and  steerage  accommodations  available  first  class  would  be  furnishetl. 
This  rule  does  not  apply  In  the  case  of  the  Merchants  &  Miners  Transportation 
Co.,  because  of  the  special  arrangement  with  that  company." 

Transfers  via  the  Merchants  &  Miners  Transportation  Co.  between  Provi- 
dence and  Norfolk  and  Boston  and  Norfolk  are  to  be  "  Special  Navy  class " 
requests.  Furnish  sick  or  insane  patients  and  guards  stateroom  accommo<la- 
tions  each  way  via  the  Sound  lines,  and  the  guard  for  general  court-niartirtl 
prisoners  on  the  return  trip  with  stateroom  accommodations,  a  dollar  state- 
room containing  two  berths.  Via  tlie  Bay  lines  and  Norfolk  &  Washington 
steamers  cheapest  available  staterooms  should  be  furnished.     (Trans.  Inst.) 

(6)  Railroad  transportation. — Enlisted  men  are  furnished  with  first-class 
transportation  east  of  Chicago,  St.  Louis,  Memphis.  Vlcksburg,  and  New  Or- 
leans, with  night  rides  in  standard  sleepers,  unless  tourist  cars  are  available, 
when  second  (or  colonist,  see  (e)  below)  cla.ss  transportation  with  through 
tourist  accommodations  should  be  furnished.  West  of  the  points  named  second 
(or  colonist,  see  (e)  below)  class  transportation  should  invariably  be  furnished, 
with  through  tourist  accommodations.     (Trans.  Inst.) 

(c)  Electric  lines  should  be  availed  of  when  practicable. 

(d)  Party  rates  must  be  availed  of  when  10  or  more  persons  are  to  be  trans- 
ported. If  party  rates  are  not  available  for  the  entire  journey,  inquiry  shouhl 
be  made  as  to  whether  they  are  In  force  for  a  portion  of  the  journey.  When  0 
or  less  are  to  be  transported,  and  the  total  cost  at  Individual  rates  is  moiv  than 
the  cost  of  a  10-party  ticket,  the  latter  shall  be  requested.    (6  Comp.  Dec..  635.) 

(e)  Colonist  rates  on  west-bound  traffic  must  be  availed  of  when  in  force  and 
practicable.  These  rates  are  in  effect  spring  and  fall.  Requests  will  call  for 
colonist  class,  and  through  tourist  accommodations  will  also  be  furnished. 

516.  Preparation  of  transportation  requests. — "  On  the  receipt  of  an  order 
lor  the  transportation  of  one  or  more  enlisted  men,  by  any  one  of  the  officers 
enumerated  in  paragraph  2,  he  shall  make  and  file  a  certified  copy  thereof,  and 
issue  a  *  transportation  request.*  showing  the  date  and  place  of  issue,  the  name 
of  the  company  to  furnish  the  transportation,  the  name  and  rating  of  the  person 
to  be  transported,  or  in  the  case  of  a  draft  of  men,  the  name  of  one  of  the  en- 
listed men  and  tke  number  accompanying  him.  The  class  of  transportation  to 
be  furnished  must  be  shown,  and  the  routes  inserted  (initials  of  lines)  from 
point  of  departure  to  ultimate  destination,  in  the  space  marked  *  via,*  care 
being  taken  by  the  Issuing  officer  to  select  the  most  economical  route,  unless 
otherwise  directed.  Transportation  requests  on  established  forms  will  be  fur- 
nished for  the  use  of  issuing  officers."     (N.  R.  4502^. ) 

The  issue  of  standard  printed  transportation  requests  to  supply  officers  afloat 
is  discouraged.  Supply  officers  should  prepare  requests  for  transportation  on 
the  initial  carrier  In  letter  form  as  laid  down  in  the  transportation  instructions 

5/24/17. 


192 


CHAP.   VIII. PURCHASE. 


SEC.  30. — TBANSPOBTATION. 


193 


i^sued  bv  the  Bureau  of  Navigation.  Issues  of  requests  (which  should  be  num- 
hor^^eriallv  fm-^he  vear)  will  be  reported  on  S.  and  A.  Forms  268  and  268a  on 
SthTnd'last  daVof  eich  month  in  accordance  with  the  instructions  shown 

%t  ^vX"of1hf  l^rS^skKr'^  no  circumstances  be  stated 

'°«  wlir^i^nsT^^^^^^  are  issued  in  compliance  with  an  order  from 

the  BureaH?  Navigation,  the  number  of  the  bureau's  letter  shall  be  noted  on 

^•^^.Vo'^aVera^^^^^^^^^  l.i^'m^el^nrlue.t  except  by  the  issuing  omce^who 

«li«ll  note  the  reason  therefor  upon  its  back  over  his  signature.'      (N.  R.  4502-8. ) 

Appropr  ntirZl  obj^t  of  Journey  shall  be  carefully  ^n^l".""  %«  ^  2^ 
ihe  r«iiie«t  in  accordance  with  instructions  on  the  reverse  of  S.  &  A.  Form  268. 

AftTur^arS  r^^^^^  will  be  turne<l  over  to  the  traveler,  who  will  siir- 
re^rthem  t™  he  trllll^rtation  company  concerned  in  exchange  for  the  trans- 

■^"The  officllro?"enliste,i  man  in  charge  of  a  draft  holding  a  transportation  re- 
,-nest  shall  meipt  on  tlie  stub  and  request,  stating  the  exact  number  of  men  to 
h^Tran^rtSl  and  the  places  from  and  which  transp.»tation  Is  furnisheti.  If 
lhe^?sTmUptTnglan  not  write  his  name,  there  shall  be  a  witness  to  his 

"'"J^niSrtatioT^Wo'rt,"  properly  filled  out  and  signed  by  the  Issuing  officer, 
will  .JTsSTfurnisheS^he  tr^avel^r.-   If  a  party  is  traveling,  a  list  of  the  names 

''Ta^  ^eT:i^l*"r^^"p^"^tf.^^^^^^^  »Pon  the  Initial  carrier. 

••Thiy  shallTOVCT  translation  from  starting  point  to  final  destination   ex- 

V^  „«"««  where  a  contract  rate  Is  in  effect  that  is  not  used  in  constructing 
rrhrougrrlt^r^nrrCest!  in  which  case  a  separate  r"-ts^^^^^^^^^^ 
f  overine  the  contract  portion  of  the  journey."     (N.  R.  4502-6. )     ( See  Note  ol50 

"  The  cla  J  of  tran^rtation  to  be  furnished  must  be  shown,  a^^  the  nm^^s 
X  ^  Sf  -..i^io  V.^  ^\Z^\  frnm  noint  of  departure  to  ultimate  destmation,  in 
'"'^"^l.-n'Jirk^^via"^    (N%^S^1)     Class  should  be  indicated  as  first, 
l^r Tnt"?m^atrcol^  etc.    If  different  portions  of  the 

l^nev  are  to  be  made  by  different  classes,  the  request  must  so  stata 
^TJuest/for  through  transportation  involving  transfers  through  New  York 
or  oTer'citf^  should  state  wWr  or  not  the  ^rans^ortat  on  company  is  to 
furnish  transfers  either  of  men  or  of  baggage.     (See  par.  518.) 

Th)R!^Tstr^^^  sleeping  a^^imodations  shall  be  separate  from  requests  for 

*'*T?T'*Jfln'*?herSl  be  drawn  upon  the  Pullman  Co..  except  over  lines  oper- 
J      ♦K  ?i  '«^n  «iJpnlnrcar«  in  which  case  the  request  shall  be  drawn  upon 
fhMroId^mJ^^^^  ^«  »>«  called  for  strike 

the  '^^V^a^.^^'^r^^^       request  the  words  "  class-limited  transportation  to 
''"^^  ""-.Irt  Tn  nTce  the?eSf^"^^^^  number)    cheapest  available  tourist 

ll^^s  for"    OtlTer^^^^^^^  words  "(a  certain  number)  cheapest  avail- 

iwAVtandard  berths  for  — ,  from  9  p.  m.  to  7  a.  m.  only." 

il  S^mfrr  berths  on  boats  are  required,  strike  out  the  same  words  and 
i„Lrt?np^^  thereof  "(a  certain  number)  staterooms  for"  or  "(a  certain 

Trvarn^%ra:r^XTon^^^^^^^^  n^tr^f^'^l^de  by  the  issuln. 

H.f  suDpVi  offi^r  in  the  form  of  cash  at  the  rate  of  50  cents  per  meal  allowing 

thr^  rn^ls Cr  dav.    Breakfast  is  allowed  when  leaving  at  or  prior  to  6  a.  na., 

loJ^i^in/nt  or  after  8am     Dinner  is  allowed  when  leaving  at  or  prior  to 

iTn^n,1r  arriving^^^^^^  1  P-  m.    Supper  is  allowed  when  leaving  at  or 

5/24/17. 


prior  to  5  p.  m..  or  arriving  at  or  after  7  p.  m.  "  Subsistence  en  route  "  Inclute, 
when  necessary,  one  meal  at  place  of  departure  and  one  at  place  of  destmation. 

^^iTJ'as^o'f  travelers  making  a  round  trip,  if  impracticable  to  be  quartered  on 
board  a  receiving  ship  while  awaiting  return,  a  reasonable  amount  of  cash  for 
lodging  will  be  furnished  by  the  issuing  officer,  chargeable  to  the  same  appro- 
priation as  their  subsistence  en  route.  (Trans  Inst.)  Ttr«vina  nnrns. 
Subsistence  for  enlisted  men,  Navy,  and  prisoners  and  guards,  Marine  (3orps. 

i.Vo\ire!il^t*^''^en-rtK^^^^^^ 

"^/^;'^rV»rS.T/e;:elpt  shall  be  taken  (S  &  A, Form  256}  from  th^ 
tr-iveler  and  all  sums  paid  shall  be  expended  monthly  by  public  bill.  If  more 
Ihan  o^  e  mn  is  tiavoling  to  the  same  point,  the  person  designated  by  the  cxjm- 
mandhig  officer  as  in  charge  shall  give  one  receipt  for  all  the  cash  (including 

''fltil^iZ^V^'^o^  Shan  be  furnished  all  enlisted  men,  to  include 
necessary  street  ear  fares  and.  provided  they  are  traveling  with  baggage,  trans- 
fer of  one  piece  of  baggage  each.  .  ,     .„  i„i^  ^^,..„  i«  ihi» 

TI$e  ainmint  of  canh  to  he  furnished  at  various  points  ts  laid  doun  m  the 
Transmrtution  Instructions. -In  cases  where  the  instructions  do  not  prescrib^ 
the  rmount  Xw^,  such  transfers  as  are  necessary  shall  be  furnished  In  cash 
accorXng  to  the  best  informati<.n  obtainable  as  to  the  necessities  of  the  case 

519  Payment.— "  Travel  outside  the  United  States  shall  be  paid  for  on  public 
hill"     rN   R  4502-3.)   (See  par.  679— Transportation.) 

"  TransDortation  companies  will  present  their  bills  monthly,  with  correspond- 
ing transZtetl^^^^  to  the  Bureau  of  Supplies  and  Accounts  for  pay- 
mfn  r?he  Navy  disbursing  officer  at  Washington  or  by  the  Auditor  for  the 
Navv  Department,  if  thev  involve  land-grant  deductions."     (N.  R  4502-9.) 

The  Bureau  of  Navigation  issues  from  time  to  tinae  instructions  for  the 
guidance  of  those  issuing  transportation,  and  supply  officers  will  be  governed 

'^T^'Rlturns.-Requests  is.sued  will  be  scheduled  and  reported  on  S.  &  A. 
Forms  268  and  268a  on  the  16th  and  last  day  of  each  month  inaccordanoB  w  th 
the  instructions  appearing  on  the  reverse  thereof  Forms  268  and  268a  will 
{7reSder^  to  S.  &  A. ;  Form  268  (pink)  to  the  Bureau  of  Navigation 

Sp^lal  care  must  be  taken  that  sheets  be  numbered  serially  for  ^ch  year^ 
showing  the  issuing  office  and  the  period  of  time  covered  by  the  schedule.  Re- 
qSsl(rt  following  consecutively  as  to  number  should  be  reported  on  separate 

*^tC  abbreviations  listed  on  Forms  268  and  268a  are  for  use  on  these  forms 
only!    On  transportation  requests  the  object  of  tiie  journey  should  be  fully 

stated. 

5/24/17. 


CHAPTER  IX. 
DISBURSING— GENERAL  INSTRUCTIONS. 

Section  31.— CASH  ACCOTTNT. 

Note. — Inspection  of  accounts,  see  paragraph  45. 

531.  Scope.— The  cash  account  embraces  all  public  funds,  whether  currency, 
funds  on  deposit,  or  in  transit. 

532.  Separate  under  each  bond.—"  Disbursing  officers  are  required  to  keep 
their  accounts  with  the  United  States  separate  and  distinct  under  every  bond 
given  by  them  and  to  state  in  the  caption  of  each  quarterly  account  the  date  of 
the  bond  under  which  it  is  rendered."    (N.  I.  4942.) 

533.  Greneral  account  of  advances. — (Definition,  see  par.  934.)  "AH  money 
drawn  by  officers  of  the  Pay  Corps  of  ships  should  be  required  and  taken  up 
by  them  under  the  head  of  'General  account  of  advances'"  (N.  R.  4352),  and 
when  expended  will  be  charged  against  the  proper  titles  and  appropriations. 

534.  Cashbook. — "Every  supply  officer  having  a  disbursing  account  shall 
keep  a  general  cashbook  on  a  prescribed  form,  in  which  shall  be  entered  all 
receipts  and  expenditures  of  money  in  such  manner  as  to  permit  the  account  to 
be  balanced  readily."     (N.  I.  4941.) 

The  "  Supply  officers'  cashbook  "  (S.  &  A.  Form  227)  is  the  book  of  record  for 
all  transactions  involving  funds,  and  is  the  basis  for  the  preparation  of  the 
quarterly  schedule  of  disbursements  and  quarterly  account  current 

535.  Debits  and  credits. — Receipts  of  funds  will  be  entered,  when  occurring 
in  the  debit  side  of  the  cashbook,  showing  date  and  source.  Funds  received 
under  Treasury  warrant  will  be  recorded  by  warrant  number.  Funds  received 
by  check  will  be  recorded  by  check  number.  Funds  received  into  deposit  ac- 
counts will  be  so  recorded.  Entry  of  receipts  from  miscellaneous  sources  (par. 
561  et  seq.)  will  indicate  appropriations  to  be  credited,  and  will  include  such 
data  as  may  be  necessary  clearly  to  identify  the  transaction. 

Transfers  of  funds  to  other  officers,  payments  on  account  of  public  bills  and 
on  account  of  pay  rolls,  will  be  entered,  when  occurring,  in  the  credit  side  of 
the  cashbook.  Check  numbers  will  be  entered  for  all  expenditures  by  check. 
Entries  of  public  bills  will  show  serial  number,  appropriation,  and  payee.  Cash 
advanced  on  transportation  requests,  or  other  memorandum  payments  to  be 
covered  by  a  monthly  voucher,  may  be  entered  in  a  lump  sum  on  the  last  dav  of 
the  month,  the  subvouchers  in  the  meantime  being  listed  and  carried  In  the  safe 
as  cash. 

Debit  or  credit  entries  for  gain  or  loss  on  exchange  (par.  554)  will  be  identi- 
fied by  the  number  of  the  bill  of  exchange.  Debit  or  credit  entries  for  gain  or 
loss  on  value  of  foreign  coins  (par.  606)  will  be  entered  as  such. 

To  show  clearly  how  balances  on  hand  are  divided  as  regards  currency  and 
funds  on  deposit,  all  receipt  and  expenditure  entries  will  be  recorded  in  desig- 
nated columns  under  cash  or  funds  on  deposit,  and  whenever  an  "  Exchange  for 
cash  "  check  is  issued  a  debit  entry  for  currency  received  and  a  corresponding 
credit  entry  for  expenditure  of  funds  on  deposit  will  be  made. 

536.  Balancing.— The  cashbook  will  be  closed  and  balanced  on  the  last  day 
of  every  month,  showing  separately  in  the  proper  columns  the  currency  actually 
on  hand,  and  the  net  balances,  from  the  supply  officer's  check  stubs,  on  deposit 
Quarterly  balances  of  currency  will  be  verified  by  inventory,  as  provided  in 
paragraph  604. 

5/24/17.     . 


Section  32.— PROCUREMENT  OF  FUNDS. 

Note. — Requirements  as  to  immediate  deposit  of  funds,  see  par.  592-1 ;  transfers  ou 
relieving  another  officer  of  tlie  Pay  Corps,  see  par.  081c. 

541.  Source  of  supply. — Necessary  funds,  either  for  deposit  accounts  or  In 
currency,  will  be  procured  on  requisition  as  below  set  forth,  but  a  disbursing: 
officer  having  a  deposit  account  may  supply  himself  with  cash  through  the  issue 
of  checks  in  exchange  for  cash,  as  provided  in  paragraph  620. 

There  is  no  authority  of  law  for  disbursing  officers  to  purchase  foreign  coin 
in  the  United  States.     (Comp.  Dec.,  Feb.  25,  1916.) 

(a)  Ship  in  fleet  or  squadron. — "  When  money  is  needed  for  ships  out  of  the 
United  States  officers  shall  procure  it  by  requisition  upon  the  fleet,  squadron, 
or  division  paymaster,  if  in  presence  of  the  flagship  or  conveniently  accessible 
thereto."     (N.  R.  4354-1.) 

Unless  directed  to  procure  funds  in  the  same  manner  as  If  the  ship  were 
acting  singly,  the  above  procedure  will  also  be  followed  in  the  presence  of  the 
flagship  in  the  United  States. 

(6)  Ships  acting  singly  in  the  United  States. — ^AU  requisitions  for  funds, 
either  for  currency  or  for  deposit  accounts,  will  be  addressed  to  the  Paymaster 
General  and  approved  and  forwarded  by  the  commanding  officer.  "  Unless 
specifically  authorized  by  the  department,  transfers  of  public  funds  between 
supply  officers  in  the  United  States,  except  when  made  by  fleet,  squadron,  or 
division  paymasters  on  duly  approved  requisitions,  are  prohibited."  (N.  R. 
4351-2.)  Transfers  of  paid  vouchers  in  lieu  of  cash  are,  however,  allowed  as 
provided  in  paragraph  82-83,  and,  unless  otherwise  directed  in  official  orders,  a 
supply  officer  of  a  ship  when  relieved  shall  transfer  all  funds  to  his  successor. 
(N.  R.  4333-3.)     (See  par.  631c.) 

(c)  Ships  acting  singly  outside  the  United  States. — ^Requisitions  for  deposit 
accounts  with  the  Treasurer  of  the  United  States,  to  enable  officers  and  men 
to  remit  to  their  homes,  etc.,  will  be  addressed  to  the  Paymaster  General  and 
approved  and  forwarded  by  the  commanding  officer. 

Requisitions  for  deposits  in  the  Philippine  treasury  will  be  addressed  to  the 
Navy  disbursing  officer,  Cavite^  and  approved  and  forwarded  by  the  com- 
manding officer. 

"  When  not  in  presence  of  the  flagship,  supply  officers  of  ships  may  transfer 
money  to  each  other  for  disbursement,  upon  requisitions  and  receipts  in  the 
usual  form,  with  the  approval  of  the  senior  officer  present."  (N.  R.  4354-2.) 
S.  &  A.  Form  15  will  be  employed. 

When  absolutely  necessary  funds  may  be  procured  through  the  negotiation  of 
a  bill  of  exchange,  as  provided  In  paragraph  551  et  seq. 

542.  Requisitions  will  be  addressed  to  the  Paymaster  General  on  S.  &  A. 
Form  60,  or  to  other  officers  of  the  Pay  Corps  on  S.  &  A.  Form  15,  according  to 
the  status  of  the  vessel,  as  provided  In  the  preceding  paragraph. 

"  Officers  are  strictly  enjoined  to  limit  their  requisitions  on  the  department  to 
such  amounts  as  are  absolutely  necessary,  and  shall  state  on  the  face  thereof  the 
necessity  for  any  unusually  large  amounts."  (N.  R.  4357.)  Only  In  cases  where 
a  ship  is  to  leave  home  waters  for  a  protracted  period  should  the  balance  ou 
hand  plus  the  amount  required  for  exceed  a  two  months'  supply.  When  a  ship 
Is  abroad  requisitions  for  deposit  accounts  should  ordinarily  be  restricted  to 
funds  necessary  to  enable  officers  and  men  to  make  remittances,  but  In  localities 
where  checks  against  deposit  accounts  will  be  accepted  at  face  or  legal  exchange 
value  In  payment  of  public  bills,  or  where  currency  may  be  obtained  by  means 

5/24/17.  197 


198 


CHAP.   IX. — DISBURSING GENERAL  INSTRUCTIONS. 


of  "  Exchange  for  cash  "  checks  at  face  or  legal  exchange  value,  the  size  of 
requisitions  should  be  gauged  accordingly. 

Supply  officers  must  submit  requisitions  in  time  to  have  them  follow  tlie 
usual  course,  and  circumstances  requiring  urgent  remittance  must  invariably 
be  noted  on  requisitions.  Ordinarily,  requisitions  which  reach  the  Paymaster 
General  after  the  20th  of  the  month  are  not  passed  by  the  Treasury  Depart- 
ment until  the  following  month.  .  ...      ^  *      4.1 

"  When  an  officer  of  the  Pay  Corps  presents  a  requisition  for  money  for  the 
approval  of  his  commanding  officer  he  shall  furnish  therewith  a  statement  of 
the  amount  of  public  money  then  in  his  possession  and  on  deposit  to  his  credit 
with  each  of  the  several  depositories.  Such  requisitions  require  the  approval 
of  the  senior  officer  present."     (N.  R.  4353-1.) 

"  When  requesting  supplies  of  money  the  commanding  officer  shall  be  careful 
to  limit  every  approved  requisition  therefor,  whether  In  the  United  States  or 
in  a  foreign  port,  to  the  amount  that  will  be  actually  required  before  another 
supply  can  be  advantageously  obtained,  as  shown  by  closely  calculated  esti- 
mates."    (N.  R.  4353-2.)  ^  ^  .     ^        ,      . 

"A.11  money  drawn  by  officers  of  the  Pay  Corps  should  be  required  and  taken 
up  by  them  under  the  head  of  *  General  account  of  advances.' "     (N.  R.  4352.) 

543  Beception  of  funds.— (Precautions  to  be  observed  in  handling  cur- 
rency, see  par.  601.)     Receipt  will  be  given  only  when  cash  is  received ;  a  single 

receipt  only  shall  be  given.  v  n    *  *     •     *k« 

"  In  all  cases  of  transfers  of  funds  the  receiving  officer  shall  state  in  the 

receipt  given  that  he  holds  himself  accountable  to  the  United  States  for  the 

sum  received."     (N.  I.  4943.)  *k       ^«. 

"  When  transfers  have  been  made  to,  or  funds  received  from,  more  than  one 
officer  the  amounts  so  transferred  or  received  from  each  officer  shall  be  stated 
separately."     (N.  R.  4311-3.)  ,      ^       ,     ^ 

When  an  officer  of  the  Pay  Corps  carries  the  accounts  of  a  vessel  not  assigned 
a  supply  officer,  and  when  other  supply  officers  have  made  disbursements  on 
account  of  such  vessel,  either  for  pay  or  for  public  bills,  as  provided  in  para- 
graphs 82-83,  the  supply  officer  carrying  the  accounts  may  accept  satisfactory 
vouchers  for  such  payment  and  receipt  for  them  in  the  regular  manner  as  a 
transfer  of  cash.  A  debit  entry  of  cash  received  will  be  made  in  the  cash  book, 
and  the  disbursements  covered  by  the  vouchers  will  be  entered  and  accounted 
for  in  the  regular  manner  as  charges  against  the  annual  appropriations  involved. 

(See  par.  82-2.)  ,      ,    ^        , 

Certificates  of  deposit  received  from  depositaries  will  be  retained,  to  sub- 

.stantiate  entries  In  check  books,  and  need  not  be  forwarded  with  the  returns. 

(N.  R.  4326-2.) 
5/24/17. 


Section  33.— BILLS  Of  EXCHANGE. 

551.  General  authority  to  negotiate.— "All  officers  of  the  Pay  Corps 
attached  to  seagoing  ships  are  authorized,  in  cases  of  absolute  necessitv,  to  draw 
bills  of  exchange  to  supply  themselves  with  funds;  but  no  such  officer  shall 
draw  bills  when  in  the  presence  of  the  fleet,  squadron,  or  division  paymaster." 
(N.  R.  4366-1.) 

"  Fleet,  squadron,  and  division  paymasters  and  officers  of  the  Pay  Corps  or- 
dered to  a  seagoing  ship  on  the  Pacific  station,  or  on  the  Asiatic  or  other  foreign 
station,  or  to  a  ship  under  orders  to  proceed  to  foreign  waters,  shall  apply  to  the 
Bureau  of  Supplies  and  Accounts  for  a  supply  of  blank  sets  of  bills,  letters  of 
advice,  and  accounts  of  sale."    (N.  R.  4366-2.) 

552.  Filing  specimen  signatures. — "After  reporting  for  duty  as  specified  in 
paragraph  2,  specimens  of  the  official  signatures  of  the  commanding  officer  and 
supply  officer,  on  S.  and  A.  Form  194  or  a  separate  blank  sheet,  will  be  for- 
warded to  the  Paymaster  General  of  the  Navy  for  authentication  and  trans- 
mittal to  the  foreign  financial  agents.  In  the  case  of  fleet,  squadron,  or  division 
paymasters,  specimens  of  the  official  signatures  of  the  fleet,  squadron,  or  division 
commanders  will  be  similarly  forwarded."     (N.  R.  4366-4.) 

553.  Custody  of  blank  bills.—"  The  bills  shall  be  kept  in  the  supply  officer's 
exclusive  possession,  and  all  remaining  at  the  end  of  the  cruise  shall  be  re- 
turned immediately  to  the  Bureau  of  Supplies  and  Accounts  with  a  letter  stat- 
ing the  exact  number  of  blank  sets.  If  relieved  during  the  cruise,  he  shall  take  a 
receipt  from  his  successor  and  make  a  similar  report  to  the  Bureau  of  SuDolies 
and  Accounts."    (N.  R.  4366-3.) 

554.  Inquiries  before  sailing  for  foreign  port.-"  Before  leaving  a  port 
the  supply  officer  shall  fully  inform  himself  of  the  probable  course  of  exchamxe 
and  facilities  for  drawing  in  the  places  he  expects  to  visit,  and  also  as  to  the 
money  usually  current  there,  so  that  he  may  know  when  and  where  to  draw 
most  favorably,  and  avoid,  as  far  as  possible,  taking  away  from  a  port,  either 
at  home  or  abroad,  coin  which  elsewhere  can  only  be  used  at  a  disadvantage  " 
(N.  R.  4367e.)  ' 

555.  Specific  authority  to  negotiate.—"  In  the  absence  of  the  commander 
in  chief,  if  in  the  opinion  of  the  senior  officer  present  a  delay  would  be  detri- 
mental, the  division  paymaster,  if  there  be  one,  or  the  supply  officer  of  the  ship 
of  the  senior  officer  present,  shall  draw  and  negotiate  bills  of  exchange" 
(N.  R.  4367.)  * 

"  When  the  ship  under  his  command  is  attached  to  a  fleet,  squadron,  or  division 
the  commanding  officer  shall  not  authorize  bills  of  exchange  to  be  negotiateil 
without  having  previously  obtained  permission  from  the  commander  in  chief  or 
the^squadron  or  division  commander,  except  in  cases  of  emergency."     (N.  R. 

'toO  I  K. ) 

"  When  a  supply  officer  needs  funds  for  which  he  will  have  to  draw  exchan*^ 
he  shall  inform  the  indorsing  officer  of  the  fact  upon  the  form  nrescril^ 
[S.  &  A.  Form  18]."     (N.  R.  4367b.) 

556.  Negotiations. — "  If  the  sale  of  exchange  is  authorized,  the  supply  officer 
shall  make  diligent  inquiry  of  bankers,  merchants,  and  others  as  to  the  best 
obtainable  rates,  kind  of  money,  and  time  and  place  of  payment,  and  shall  then 
with  the  approval  of  the  indorsing  officer,  negotiate  the  same."     ( N   R   4367c  ) 

"Bills  shall  be  drawn  either  upon  the  foreign  financial  agents  of  the  Navv 
Department  [see  par.  560],  or  upon  the  Secretary  of  the  Navy,  preferabfv  on 
5/24/17.  loy   * 

73416°— 18 15 


200 


CHAP.   IX. — DISBURSING GENERAL   INSTRUCTIONS. 


the  latter  when  the  rates  of  exchange  are  equal,  never  at  less  than  three  days 
sight  when  drawn  upon  the  Secretary  of  the  Navy,  and  at  sight  or  at  such  other 
time  after  sight  as  mav  be  most  advantageous  to  the  Government  when  drawn 
UDon  the  foreign  financial  agents.  In  comparing  the  rates  of  exchange,  the 
commission  of  one-half  of  1  per  cent  paid  to  the  foreign  financial  agents  must  he 
taken  into  consideration.  To  make  up  the  whole  sum  required,  as  many  diff(-r- 
ent  sets  may  be  drawn  as  may  be  nu^t  easily  negotiated  or  as  the  purchaser  or 
purchasers  mav  request  for  their  accommodation."     (N.  R.  4367d.) 

"Bills  must*invariablv  be  made  payable  to  the  order  of  the  commander  In 
chief  or  squadron  or  division  commander,  if  the  vessel  is  a  flagship,  or  of  the 
commanding  officer  of  the  ship  if  not  a  flagship,  and  his  indorsement  on  the 
bills  is  taken  as  his  approval  of  the  supply  officer's  act  in  drawing  them.      (N.  K. 

^^"  Unless  otherwise  especially  directed,  all  bills  of  exchange  shall  be  drawn 
under  *  General  account  of  advances."*    (N.  R.  4367i.)  ,    v.  i,  u 

When  the  bill  is  negotiated,  certificate  of  the  United  States  consul  shall  be 
secured  on  S.  &  A.  Form  18  as  to  current  rates  of  exchange  on  London  and 

^557 "Reception  of  proceeds.-"All  money  received  by  ^negotiating  bills  of 
exchange  except  such  as  must  be  applied  to  the  payment  of  public  bills  then 
due  shall  be  deposited  on  board  ship  by  the  supply  officer  without  delay,  and 
that  officer  shall  make  a  report  of  the  amount  to  the  officer  of  the  deck  and  to 
the  commanding  officer."    (N.  R.  4367J.)  ,.  ^  i        ^i. 

558  Letters  of  advice.- (To  auditor,  see  par.  559.)  "  Immediately  after 
negotiating  any  bill  of  exchange  the  supply  officer  shall  transmit  to  the  Secre- 
tarv  of  the  Navv  letters  of  advice  (S.  &  A.  Form  17),  to  which  the  original  (so 
ma'rketl)  shall  be  forwarded  through  the  proper  channels  by  the  earliest  oppor- 
tunity and  the  duplicate  (also  marked)  similarly  forwarded  by  the  next  suc- 
ceeding mail."     (N.  R.  4367f.)  ^     ^ 

"When  the  ship  under  his  command  is  attached  to  a  fleet,  squadron,  or 
division  but  is  separated  from  the  commander  in  chief  or  squadron  or  division 
commander,  the  commanding  officer  shall  forward  to  that,  officer,  whenever  a  bill 
S  exchang;  is  negotiated,  an  additional  copy  of  the  letter  of  advice  r^n red 
by  these  regulations  to  be  sent  to  the  Secretary  of  the  Navy."     (N.R.  43671.) 

"  WheneAer  bills  are  drawn  upon  the  foreign  agents  letters  of  advice  to  them 
shall  also  be  made  in  duplicate  (S.  &  A.  Form  16)  for  each  set,  of  which  the 
original  is  to  accompany  the  bills  and  the  duplicate  to  be  sent  direct  by  the 
pnrliest  onnortunitv."     (N.  R.  4367g. )  .      -       ,  j 

559  AccouJitink  for.—"  For  each  series  of  bills,  an  account  of  sale  and 
letter  of  advice  shall  be  forwarded  to  the  Auditor  for  the  Navy  Departnient  as 
iK)n  as  the  bills  are  negotiated.  A  duplicate  of  the  account  of  sale  shall  be 
forwarded  to  the  Navy  Department  for  the  Bureau  of  Supplies  and  Accounts 
and  a  cSy  shaU  be  forwarded  to  the  commander  in  chief  for  the  files  of  the 
fleet,  squadron,  or  division  paymaster."     (N.  R.  436<h.) 

"When  bills  are  made  payable  in  United  States  money,  or  are  sold  for  such, 
otherwise  than  at  par,  the  entries  in  the  'Account  sales '  shall  be  so  made  as  to 
show  not  only  the  net  amount  actually  received  by  the  supply  officer,  but  also  the 
face^ value  and  the  premium  or  discount  charged  thereon.  Examples:  (1) 
•  Proceecls  of  bill  No.  10,  for  $10,000,  United  States  coin,  at  5  per  cent  pre- 
mium-^10  500 '  (2)  'Proceeds  of  bill  No.  12,  for  $10,000,  United  States  coin, 
S  3^7r  ceAVdiscount=$9,700.'  "     (N.  R.  4368a.) 

"When  bills  are  drawn  or  the  proceeds  thereof  are  received  in  foreign  money, 
the  entries  in  the  'Account  sales '  shall  show  the  amount  and  kind  of  money 
drawn  forand  the  amount  and  kind  of  money  received,  both  at  its  local  current 
v^iTe  as  to  the  money  drawn  for  and  its. legal  value  in  United  Sta  es  naoney. 
FTflmole' Proceeds  of  bill  No.  20,  for  £1,000  Os.  Od.  sterling,  received  in  francs 
atfr  24  85pe7£^^^^^^  (N.  R.  4368b.)       ^         ^ 

5/24/17/  ■■< 


SEC.   33. — DRILLS  OF  EXCHANGE. 


201 


« 


In  accounting  for  the  proceeds  of  bills  of  exchange  in  their  accounts  cur- 
rent supply  officer  shall  credit  the  United  States  with  the  legal  United  States 
gold  equivalent  of  the  face  value  of  the  bills,  and  credit  or  debit  the  United 
States  with  the  premium  or  loss  on  exchange,  as  the  case  may  be."  (N.  R. 
4368c.) 

"All  foreign  money  received  shall  be  charged  to  and  paid  out  by  officers  of 
the  Pay  Corps  at  the  legal  valuation  fixed  by  the  Secretary  of  the  Treasury 
and  published  on  the  first  day  of  each  quarter."     (N.  R.  4368d.) 

560.  Foreign  financial  agents:  Messrs.  Speyer  Bros.,  No.  7  Lothbury,  Lon- 
don, England.  (Dept.  28448-4,  June  9,  1913.)  Telegraphic  address,  "Spy, 
London." 

5/24/17, 


Section  34.— MISGELLANEOUS  RECEIPTS. 

Note. — Jlequirements  as  to  paying  into  ttie  Treasury  see  par.  592;  reception  of 
Toucliers  as  a  transfer  in  lieu  of  cash,  see  par.  543 ;  deposits  by  enlisted  men,  sec  sec.  47. 

561.  Debits  and  credits  involved. — ^All  miscellaneous  receipts  will  be  taken 
up  as  a  debit  to  "  General  account  of  advances,"  The  corresponding  credits  to 
appropriations  or  to  '*  Miscellaneous  receipts  "  are  effected  in  the  office  of  the 
Auditor  for  the  Navy  Department.  Except  where  otherwise  authorized  receipts 
of  this  character  are  credited  to  the  account  "  Miscellaneous  receipts  "  and  not 
to  an  appropriation.  When  credited  to  an  annual  appropriation  they  are 
credited  to  the  appropriation  of  the  current  fiscal  year.  (1  Comp.,  568;  10 
Comp.,  167.) 

Entries  in  the  cashbook  and  on  the  account  current  should  give  such  infor- 
mation as  will  clearly  show  the  source  and  nature  of  the  receipt. 

562.  Proceeds  of  sales — C.  &  S.  S.,  will  be  taken  up  as  a  credit  to  "  Clothing 
and  small  stores  fund." 

563.  Proceeds  of  sales — Condemned  material. — "  The  proceeds  arising  from 
the  sales  of  condemned  supplies,  stores,  and  material,  after  deducting  the  cost  of 
appraisal,  condemnation,  and  sale,  shall  be  deposited  and  covered  into  the 
Treasury  as  miscelleaneous  receipts  on  account  of  proceeds  of  Government  prop- 
erty, and  shall  not  be  withdrawn  or  applied  except  in  consequence  of  a  subse- 
quent appropriation  made  by  law.  (Sees.  3618,  3692,  R.  S.,  and  act  June  8, 
1896.)"     (N.  I.  4717-1.) 

"  The  proper  credits  to  appropriations,  to  which  proceeds  of  sales  revert,  shall 
be  made  in  the  office  of  the  Auditor  for  the  Navy  Department."     (N.  I.  4719-3.) 

"  All  expenses  attending  the  preparation  for  and  holding  of  sales  shall  be  paid 
from  the  proceeds  thereof."     (N.  I.  4716-1.) 

564.  Proceeds  of  sales — Effects. — 

1.  Deceased  men  and  deserters. — "  The  total  amount  shall  be  entered  on  the 
account  current  as  sale  of  D.  M.  &  D.  effects  and  the  money  accounted  for  under 
'General  account  of  advances.' "  (N.  I.  4721-2.)  Sales  shall  be  conducted  and 
accounted  for  and  the  proceeds  credited  on  the  roll  as  provided  in  paragraphs 
791  and  794. 

2.  Persons  captured. — Sales  will  be  conducted  and  accormted  for,  and  the  pro- 
ceeds credited  on  the  roll  as  provided  in  paragraphs  776,  791,  and  794. 

565.  Proceeds  of  sales — ^provisions  will  be  taken  up  as  a  credit  to  the  ap- 
propriation "  Provisions,  Navy,"  of  the  current  fiscal  year. 

566.  Proceeds  of  sales — ship's  store  will  be  taken  up  as  a  credit  to  the 
current  yearly  appropriation  "  Provisions,  Navy,"  subhead  "  Ship's  store." 

567.  Collections  from,  carriers  for  loss  of  Government  property  (see  par. 
681 — Expressage  and  freight)  will  be  taken  up  as  a  credit  to  "  Miscellaneous 
receipts,"  when  the  object  of  the  appropriation  out  of  which  the  lost  articles 
were  purchased  is  not  thereby  defeated.  (See  13  Comp.,  482;  Comp.  Dec.,  July 
2,  1909,  and  Feb.  4,  1916.) 

568.  Collections  from  delinquent  contractors. — In  case  of  purchase  against 
the  account  of  a  delinquent  contractor  (par.  506)  any  excess  in  cost  over  the 
contract  price  will  be  collected  from  the  contractor  and  taken  up  as  a  credit  to 
the  appropriation  concerned,  with  an  entry  of  the  contractor's  name  and  the 
contract  number. 

569.  Security  deposits  forfeited  by  desertion. — "  Leave  of  absence  or  liberty 
shall  not  be  granted  to  enlisted  men  who  are  in  debt  to  the  Government,  unless 

5/24/17.  203 


204 


CHAP.   IX. — DISBURSING — GENERAL  INSTRUCTIONS. 


♦» 


the  full  amount  of  such  indebtedness  be  deposited  with  the  supply  officer.' 

^^*  All  tod^\\aced  with  the  supply  officer  by  enlisted  men  as  security  « or  tjieir 
return  from  absence  on  leave  and  forfeited  by  desertion  *  *  ,,,? «^  L^^ 
credited  to  their  respective  accounts  on  the  pay  roll  and  t^en  up  by  the  supply 
officer  on  his  account  current  under  'General  account  of  advances.  (N.  R. 

^570  Discharee  refund.-"All  money  refunded  by  minors  or  others  discharged 
from  thrservice^  shall  be  credited  to  their  respective  accounts  on  the  pay  roll 
and  takin  up  by  the  supply  officer  on  his  account  current  under    General  ac 

^Thet-^"of'the  ie'^f und  tfeniisted  men  when  discharge  i^P-chased  are 
required  to  be  turned  in  to  the  Treasury  as  "  Miscellaneous  receipts.       (Comp. 

^7/"p'eJositf  by^  o^clts^'S^eSt^o^'^^i^ie.^^^^^  ^yi^  l>e  made  as 

proJi^'ed  trparagfaph  305  as  a  credit  to  "Miscellaneous  receipts.'     (Comp. 

^^72^^DeposUs^*by  self  for  errors.-When  the  supply  officer  is  unable  to 
remlv^  Ssanowances  in  his  accounts  he  may  place  with  the  Government  funds 
in?rDOSsessron  a  sufficient  sum  of  his  own  money  to  cover  the  errors  and  take 
he  same  UP  n  the  cashbook  and  on  the  account  current  or  check  his  personal 
accounT  on  the  pay  rolls.  The  items  should  be  identified  by  reference  to  the  date 
and  number  of  the  auditor's  statement  of  differences. 
5/24/17. 


Section  35.— DEPOSITS  FOR  SAFEKEEPING. 

Note. — Money  as  security  for  return  from  leave,  see  par.  5G9 ;  deposits  by  enlisted  men, 
see  sec.  47. 

581.  Deposits  for  safekeeping. — "  When  so  requested,  the  supply  officer  of 
a  ship  shall,  under  proper  restrictions  as  to  time  and  place,  to  be  preseribtnl 
by  the  commanding  officer,  receive  money  from  members  of  the  crew  for  safe- 
keeping, issuing  memorandum  receipts  therefor,  and  he  shall  take  every  prei-au- 
tion  for  its  safe-keeping."     (N.  K.  4376.) 

All  such  deposits  must  be  entered  in  the  book  provided  for  deposits  for  safe- 
keeping. Such  deposits  shall  be  received  and  receipted  for  by  the  supply  officer 
personally.  The  detachable  receipt,  for  money  held  at  owner's  risk,  will  be  torn 
out  and  given  to  the  depositor.  Depositors  should  be  cautioned  to  preserve 
their  receipts  as  a  protection  to  themselves,  but  the  entries  in  the  retained  pages 
will  constitute  the  official  record  of  the  deposits  and  must  be  preserved  intait. 
When  a  deposit  has  been  repaid,  receipts  will  be  taken  on  the  retained  pa.ire 
and  the  supply  officer's  detached  receipt  should  be  recovered  from  the  depositor 
and  destroyed. 

No  financial  liability  attaches  to  the  supply  officer  or  his  bondsmen  in  carry- 
ing these  funds,  wiiich  shall  be  kept  separate  from  the  public  moneys. 

Deposit  of  postal  funds  by  Navjf  mail  clerk. — "  Kemittances  of  money-order 
funds  to  be  made  daily  [by  Navy  mail  clerk]  if  in  excess  of  $.50.  except  when 
it  is  impossible  to  forward  mail  each  day.  In  such  cases  the  funds  are  to  be 
deposited  daily  with  the  supply  officer  of  the  vessel  (or  in  his  absence  with  the 
pay  clerk),  who  will  give  the  clerk  a  receipt  therefor,  and,  when  the  first  mail  is 
dispatched  the  supply  officer  will  give  the  Navy  mail  clerk  or  assistant  a  supply 
officer's  check  for  the  whole  amount,  which  is  to  be  promptly  remitted,  to  the 
New  York  office."  (Par.  4,  G.  O.  122,  1914.)  "  It  is  left  to  the  discretion  of  the 
commanding  officers  of  ships  as  to  how  large  a  sum  of  postal  funds  the  Navy 
mail  clerk  should  be  allowed  to  accumulate.  This  sum,  however,  should  not 
exceed  $200.  All  funds  above  the  amount  designated  by  the  commanding  officer 
shall  be  deposited  with  the  supply  officer  of  the  ship  for  safe-keeping,  to  be 
available  for  withdrawal  as  occasion  may  demand."     (Par.  5,  G.  O.  23.5,  1916.) 

5/24/17.  20o 


Section  36.— CUSTODY  OF  PUBLIC  MONEYS. 

Note. — Fire  or  shipwreck,  see  par.  79. 

591.  General  statutory  provisions. — "  Every  officer  or  other  person  charjred 
by  any  act  of  Congress  with  the  safe-keeping  of  the  public  moneys,  who  shall 
loan,  use,  or  convert  to  his  own  use,  or  shall  deposit  in  any  bank  or  exchange 
for  other  funds,  except  as  specially  allowed  by  law,  any  portion  of  the  public 
moneys  intrusted  to  him  for  safe-keeping,  shall  be  guilty  of  embezzlement  of 
the  money  so  loaned,  used,  converted,  deposited,  or  exchanged,  and  shall  be 
fined  in  a  sum  equal  to  the  amount  of  money  so  embezzled  and  imprisoned  not 
more  than  ten  years.    (Sec.  89,  act  of  Mar.  4, 1909.)"    (N.  R.  4312.) 

"  Whoever,  having  money  of  the  United  States  in  his  possession  or  under  his 
control,  shall  fail  to  deposit  it  with  the  Treasurer,  or  some  assistant  treasurer, 
or  some  public  depositary  of  the  United  States,  when  required  so  to  do  by  the 
Secretary  of  the  Treasury,  or  the  head  of  any  other  proper  department,  or  by 
the  accounting  officers  of  the  Treasury,  shall  be  deemed  guilty  of  embezzlement 
thereof,  and  shall  be  fined  in  a  sum  equal  to  ttie  amount  of  money  embezzled 
and  Imprisoned  not  more  than  ten  years.  (Sec.  91,  act  of  Mar.  4,  1909.)" 
(N.  R.  4327.) 

592.  Bequirements  as  to  immediate  deposit: 

1.  To  credit  of  self.— {Method  of  depositing,  see  par.  613-2.)  "  It  shall  be  the 
duty  of  every  disbursing  officer  having  any  public  money  intrusted  to  him  for 
disbursement,  to  deposit  the  same  with  the  Treasurer  or  some  one  of  the  assist- 
ant treasurers  of  the  United  States,  and  to  draw  for  the  same  only  as  it  may  be 
required  for  payments  to  be  made  by  him  in  pursuance  of  law,  and  draw  for 
the  same  only  in  favor  of  the  persons  to  whom  payment  is  made ;  and  all  trans- 
fers from  the  Treasurer  of  the  United  States  to  a  disbursing  officer  shall  be  by 
draft  or  warrant  on  the  Treasury  or  an  assistant  treasurer  of  the  United 
States.  In  places,  however,  where  there  is  no  treasurer  or  assistant  treasurer, 
the  Secretary  of  the  Treasury  may,  when  he  deems  it  essential  to  the  public 
interest,  specially  authorize,  in  writing,  the  deposit  of  such  public  money  in 
any  other  public  depository,  or  in  writing  authorize  the  same  to  be  kept  in  any 
other  manner,  and  under  such  rules  and  regulations  as  he  may  deem  most  safe 
and  effectual  to  facilitate  the  payments  to  public  creditors.     (Sec.  3620,  R.  S.)" 

(N.  R.  4326.)  ^  ^  ^^    r^ 

In  accordance  with  the  foregoing  authority,  the  Secretary  of  the  Treasury,  in 
Treasury  Department  Circular  No.  102,  December  7,  1906,  directed  that  "  any 
officer  receiving  money  remitted  to  him  upon  specific  estimates  may  disburse  it 
accordingly,  without  waiting  to  place  it  in  a  depository,  provided  the  payments 
are  due  and  he  prefers  this  method  to  that  of  drawing  checks,"  and  author- 
ized, under  restrictions,  the  issue  of  "  Exchange  for  cash  "  checks  (par.  620) 
and  the  carrying  of  the  proceeds  for  disbursement 

2  To  credit  of  United  States.— (Method  of  depositing,  see  par.  613.)  "The 
gross  amount  of  all  moneys  received,  from  whatever  source,  for  the  use  of  the 
United  States,  except  as  otherwise  provided  in  the  next  section  [see  par.  563], 
shall  be  paid  by  the  officer  or  agent  receiving  the  same  into  the  Treasury  at 
as  early  a  date  as  practicable,  without  any  abatement  or  reiluction  on  account 
of  salary,  fees,  costs,  charges,  expenses,  or  claim  of  any  description  whatever. 

(Sec.  3617,  R.  S.)"     (N.  R.  4328.)  ,        ;.k  4v. 

"Every  officer  or  agent  who  neglects  or  refuses  to  comply  with  the  provi- 
sions of  section  3617  shall  be  subject  to  be  removed  from  office  and  to  forfeit 
to  the  United  States  any  share  or  part  of  the  money  withheld  to  which  lie 
might  otherwise  be  entitled.     (Sec.  3619,  R.  S.)"     (N.  R.  4328-2.) 

Supply  officers  afloat  are  not  required  by  the  accounting  officers  of  the  Treas- 
ury to  make  immediate  deposit  in  accordance  with  section  3617  R.   S.,  the 

5/24/17.  207 


208 


CHAP.   IX. — DISBURSING GENERAL  INSTRUCTIONS. 


i 


entry  of  the  sums  in  the  cash  book  and  on  the  quarterly  account  current  as 
accountable  funds  being  deemed  sufficient  compliance  with  the  statute. 

593.  Exchange  of  funds  prohibited.—"  No  exchange  of  funds  shall  be  made 
by  any  disbursing  officer  or  agent  of  the  Government,  of  any  grade  or  denomina- 
tion whatsoever,  or  connected  with  any  branch  of  the  public  service,  other  than 
an  exchange  for  gold,  silver.  United  States  notes,  and  national-bank  notes ;  and 
every  such  disbursing  officer,  when  the  means  for  his  disbursements  are  fur- 
nished him  in  gold,  silver.  United  States  notes,  or  national-bank  notes,  shall 
make  his  payments  in  the  moneys  so  furnished ;  or  when  they  are  furnished  to 
him  in  drafts,  shall  cause  those  drafts  to  be  presented  at  their  place  of  pay- 
ment uimI  properlv  paid  according  to  law,  and  shall  make  his  payments  in  the 
money  so  received  for  the  drafts  furnished,  unless  in  either  case  he  can  ex- 
-^•hange  the  means  in  his  hands  for  gold  and  silver  at  par,  and  it  shall  be  the 
tluty  of  the  head  of  the  proper  department  immediately  to  suspend  from  duty 
r.ny  disbursing  officer  or  agent  who  violates  the  provisions  of  this  section,  and 
forthwith  to  report  the  name  of  the  officer  or  agent  to  the  President,  with  the 
faut  of  the  violation  and  all  the  circumstances  accompanying  the  same,  and 
within  the  knowle<lge  of  the  Secretary,  to  the  end  that  such  officer  or  agent 
may  be  promptly  removed  from  office  or  restored  to  his  trust  and  the  perform- 
ance of  his  duties,  as  the  President  may  deem  just  and  proper.     (Sec.  3651, 

R    S  ) "     ( N    R   431 5  ) 

'594  Advances  and  loans  prohibited.—"  It  shall  not  be  hivvful  for  any  officer 
of  the  Pay  Corps  to  advance  or  loan,  under  any  pretense  whatever,  to  any  officer 
in  the  naval  service,  any  sum  of  money,  public  or  private,  or  any  credit,  or  any 
article  or  comnuKllty  whatever.     ( Sec.  1839,  U.  S. ) "     ( N.  R.  4306. ) 

In  certain  cases,  advances  are  authorized.     (See  par.  663.) 

595.  Cashing  private  checks,  etc.,  prohibited.—"  Officers  of  the  Pay  Corps 
shall  not  use  the  funds  intrusted  to  them  in  cashing  private  checks,  coupons, 
certificates,  or  vouchers."     (N.  R.  4336-1.) 

"  To  provide  for  the  prompt  payment  of  money  orders  drawn  on  the  branch 
offices  located  on  vessels  of  war  It  Is  recommended  that  when  sufficient  surplus 
money-order  funds  are  not  available  for  this  purpose  the  supply  officer  on 
board  the  vessels  cash  the  orders  and  hold  them  until  the  Navy  mall  clerk  or 
assistant  is  in  receipt  of  sufficient  money-order  funds  to  reimburse  the  officer.' 

596  Penalty  "for  withholding  premiums.-"  No  officer  of  the  United  States 
Bhall  either  dlrectlv  or  indirectly,  sell  or  dispose  of  to  any  i^erson  for  a  pre- 
mium, any  Treasury  note,  draft,  warrant,  or  other  public  security  not  his  pri- 
vate property,  or  sell  or  dispose  of  the  avails  or  proceeds  of  such  note,  draft, 
warrant  or  security  in  his  hands  for  disbursement,  without  making  return 
of  such  premium,  and  accounting  therefor  by  charging  the  same  In  his  accounts 
to  the  credit  of  the  United  States;  and  any  officer  violating  this  section  shall  be 
forthwith  dismissed  from  office.     (Sec.  3652,  R.  S.)"     (N.  R.  4316.) 

597  Transactions  not  sanctioned  by  commanding  officer.—"  When  an  offi- 
cer of  the  Pay  Corps  has  received,  or  has  been  authorized  or  directed  to  pay 
over  any  public  money  without  the  previous  knowledge  or  sanction  of  his  Imme- 
diate commanding  officer,  it  shall  be  the  duty  of  the  former  to  report  to  him 
forthwith  the  amount  received  or  paid,  and  the  authority  under  which  he 

acted."     (N.  R.  4308.) 

598  Bobbery,  loss,  or  deficiency  of  money.— (Relief  from  loss,  see  par. 
651  ( b  c  )  "In  case  of  robbery,  or  of  the  discovery  of  loss  or  deficiency  of 
money'  ♦  *  *  in  the  custody  of  any  person  in  the  United  States  naval  serv- 
ice, the  person  responsible  for  its  custody  shall  Immediately  report  the  occur- 
rence."    (N.  R.  1505-1.) 

599  Excess  of  money.—"  In  case  of  the  discovery  of  an  excess  of  money 
•  ♦  *  in  the  custody  of  anv  person  in  the  United  States  naval  service,  the 
person  responsible  for  its  custody  shall  immediately  report  the  occurrence." 
(N.  R.  1-505-2.) 

5/24/17. 


Section  37.— CURRENCY. 

601.  Reception  of  currency. — When  currency  is  being  obtained  the  utmost 
care  should  be  exercised  to  guard  against  loss.  Except  when  coin  receivetl  is 
too  bulky  to  be  thus  carried,  currency  should  Invariably  be  handled  In  a  regula- 
tion money  bag,  obtainable  by  requisition  under  the  appropriation  "  Mainte- 
nance, Supplies  and  Accounts,"  as  these  bags  are  specially  constructed  for  the 
purpose.  When  obtaining  money  an  officer  should  invariably  carry  a  firearm. 
When  currency  is  being  transported  to  the  ship  by  a  boat  a  line  with  a  buoy 
attached  should  Invariably  be  made  fast  to  the  bags  or  other  containers. 

602.  Custody  of  currency  and  cash  vouchers. — The  bulk  of  all  currency  on 
hand  should  be  kept  by  the  supply  officer  In  a  safe,  the  combination  of  which  is 
known  only  to  him.  When  opening  a  safe  the  greatest  care  should  be  exerclseil 
that  the  dial  is  not  observed  by  others.  Vouchers  covering  expenditures  of 
currency  should  be  kept  In  a  safe  until  rendered. 

603.  Postage  stamps  shall  not  be  carried  as  cash.     (S.  A.  M.,  417.) 

604.  Quarterly  verification  of  cash. — "  Whenever  feasible,  administrative 
officers  should  require  disbursing  officers  under  them,  at  the  close  of  business 
on  the  last  day  of  periods  for  which  they  are  required  to  render  accounts,  to 
count  and  schedule,  in  the  presence  of  a  duly  authorized  and  dlsinterestetl  wit- 
ness or  witnesses,  all  Items  of  cash,  i.  e.,  currency,  memorandum  payments,  and 
other  items,  to  appear  In  their  analyses  of  balances  for  which  vouchers  are  not 
to  be  submitted  to  the  Auditor  for  the  Treasury  Department  with  the  current 
account.  Such  duly  authorized  witness  should  verify  the  counts  and  sched- 
ules *  *  *  and  certify  to  such  fact  on  the  account  current."  (Tr.  Dept. 
Cir.  52,  1907.) 

When  such  verification  is  impracticable,  a  certificate  by  the  commanding  officer 
to  that  effect  must  be  obtained  and  filed  with  the  account  current. 

605.  Quarterly  inspection  of  cash. — (Inspection  by  fleet  or  other  paymaster, 
see  par.  45. )  "  When  a  ship  is  separated  from  the  commander  in  chief  or 
squadron  or  division  commander  for  more  than  one  quarter,  the  cash  balance  on 
hand  shall  be  verified  by  a  board  of  two  officers  in  the  presence  of  the  command- 
ing officer."     (N.  I.  4861-2.) 

606.  Quarterly  inventory  of  foreign  coins. — "  For  the  verification  of  debits 
or  credits  claimed  by  officers  of  the  Pay  Corps  of  vessels  and  stations  on  account 
of  gains  or  losses  on  exchange  due  to  changes  in  value  of  foreign  coins,  imme- 
diately upon  the  receipt  by  such  officers  of  the  quarterly  notice  of  such  changes 
an  Inventory,  reported  in  duplicate,  shall  be  taken  of  the  foreign  silver  currency, 
affected  by  the  notice,  in  their  hands  on  the  date  of  receipt  of  such  notice. 
This  inventory  shall  state  the  amount  of  each  kind  of  such  currency  and 
shall  be  made  and  certified  by  the  officer  or  officers  designated  to  verify  cash 
balances  in  paragraph  2  [par.  605]  of  this  article;  one  copy  of  the  inventory 
shall  be  furnished  the  officer  of  the  Pay  Corps  concerned."     (N.  I.  4861-7.) 

The  gain  or  loss  by  change  of  value  shall  be  entered  as  such  as  a  debit  or 
credit  entry  in  the  cash  book. 

607.  Valuation  of  foreign  coin  will  be  governed  by  the  legal  rates  promul- 
gated the  first  of  every  quarter  by  Treasury  Department  circulars,  copies  of 
which  are  regularly  distributed  to  supply  officers.     (See  par.  606.)     Certain  of 

5/24/17.  209 


210 


CHAP.   IX. — DISBURSING GENERAL  INSTRUCTIONS. 


these  rates  for  gold-standard  countries  remain  the  same  from  quarter  to  quarter. 
Among  these  are  the  following: 


Country. 


Great  Britain  — 

France 

Japan 


Coin. 


Sovereign  (pound  sterling) . 

Franc ■ 

Yen ..........•..•••-• 


Value. 


$4.8665 
,1930 
.4985 


Conversion  tables  for  the  above-named  coinage  will  be  found  in  the  Pay 
Tnhlp<;  officers  and  enlisted  men.     (S.  &  A.  Form  200.)  -    ^  - 

On  tiie  Asiatic  Station,  the  new  rates  of  Mexican  dollars  will  be  in  effect  from 
date  of  receipt  of  cable  or  other  advices. 


Section  38.— FUNDS  ON  DEPOSIT. 

611.  Location  of  account.-"(l)  Every  deposit  of  f^^^^to  the  offidal  credit 
of  a  disbursing  officer  shall  be  made  with  the  Treasurer  of  the  United  S^tes. 
exwt  as  provided  in  paragraph  10.  *  *  *  (10)  Deposits  to  the  official 
crX  of  disbursing  officers  stationed  in  the  Philippine  Islands  who  at  present 
have  no  otoer  depository  account  shall  be  made  with  the  treasury  of  the  Phiui^ 
pfne  islands,  as  heretofore,  and  such  officers  shall  ^^aw  ^^^^  V^%^,«  ?"  ."^f 
treasury  of  the  Philippine  Islands,  as  heretofore."     (Tr.  Dept.  Cir.  No.  5.  Jan. 

^'"AnV  disbursing  officer  of  the  Navy  Department,  specially  authorized  by 
the  Secretary  of  the  Navy  when  stationed  on  the  extreme  frontier  or  at 
places  r^m^^  from  any  uYited  States  depositary,  may  keep,  athis  ow^  nsk.  j 
fuch  moneys  as  may  be  intrusted  to  him  for  disbursement.  This  authority 
wm  bTemb^died  i^  the  new  edition  of  Circular  No.  102,  which  will  soon  be 
rmended  and  issued."  (From  text  of  letter  of  Asst.  Secy.  Treasury  to  Navy 
Dent    July  24.  1916.     S.  A.  M.  4022.)  ,       ^ 

612  sSe  of  account.-(See  also  par.  542.)  "The  supply  officer  of  every 
ship  in  commission  for  sea  service  shall  keep  on  deposit  with  the  Treasury  of 
the  UnitT  States  a  sufficient  amount  of  Government  funds  to  enaWe  officei^^ 
and  men  to  remit  money  for  the  support  of  their  families  or  for  their  o^^n 
savings."     (N.  R.  4330.) 

V^By^?equMiol-il'^s^  accounts  may  be  established  by  requisition,  as 

^TZZo^tZ^^^^^^  -e  par.  592-1.)  "A  disbursing  officer  having 
in  his  hands  disbursing  funds  or  moneys  received  as  a  special  deposit,  and 
desiring  to  deposit  the  same  to  his  official  credit  with  the  Treasurer  of  the 
United  States,  shall  make  the  deposit  with  the  Treasurer,  an  assistant  treas- 
urer  or  an  active  designated  depository  bank."     (Tr.  Dept.  Clr.  No.  5,  Jan. 

^'614^' Certificates  of  deposit.-"  The  Treasurer,  assistant  treasurer,  or  bank 
shall  Issue  a  certificate  of  deposit  in  duplicate  showing  that  the  deposit  is  to 
be  placid  to  the  credit  of  the  depositing  officer  with  the  Treasurer  of  he 
United  States.  The  duplicate  certificate  will  be  delivered  to  the  depositing 
officer"     (Tr.  Dept.  Cir.  No.  5,  Jan.  9,  1913.)  ^     ^,  ^      .^, 

"In  no  case  are  certificates  of  such  deposits  required  to  be  filed  with  ac 
counts  rendered  by  Government  officers  to  the  accounting  officers  of  the  Treas- 
urv  In  makmg  credit  In  their  accounts,  however,  for  deposits  made  officers 
shah  state  specifically  the  date  of  the  deposit  and  the  designation  and  location 
of  the  depository,  as  well  as  the  source  from  which  the  money  was  derived.- 

^^*15'  Si^blres.—"  Every  disbursing  officer,  when  opening  his  first  account, 
before  Issuing  any  checks,  will  furnish  the  depositary  on  whom  the  checks  are 
drawn  with  his  official  signature,  duly  verified  by  some  officer  whose  signature 
is  known  to  the  depositary."     (N.  R.  4335-7.)  ^      ^      ^    ,       ^^ 

"It^r^uested  that  each  disbursing  officer  furnish  each  active  <1eslgnated 
depository  bank  or  assistant  treasurer  in  his  locality  with  his  signature^  verified 
In  such  manner  as  the  bank  or  assistant  treasurer  may  desire."     (Tr.  DepL 

^^eie^^'i^^ni^i^s  for  blank  checks.-"  Requisitions  for  blank  clicks  shall 
be  made  on  the  Secretary  of  the  Treasury,  Division  of  Printing  and  StatloneTy 
on  the  form  prescribed  by  the  department,  allowing  six  weeks'  time  for  the 
Printing  and  delivery  of  the  checks,  and  for  a  quantity  sufficient  to  last  six 
moX:  unless  for  |ood  reason  (which  should  be  stated  on  the  requisition) 
the  quantity  should  be  more  or  less  than  six  months'  supply.**     (Tr.  Dept.  Clr. 

^617  ^Rece^nt^^ca^re,  and  transfer  of  blank  checks.-"A  disbursing  officer 
receiving  a  supply  of  checks  shall  receipt  for  the  same  to  the  Issuing  officer  (to 
[h^  DirS^tor  of  the  Bureau  of  Engraving  and  Printing  In  case  of  a  new  Issue 

9/13/17.  ^^^ 


212 


CHAP.   IX. — DISBURSING GENERAL  INSTRUCTIONS. 


SEC.   38. — FUNDS   ON  DEPOSIT. 


213 


on  requisitiou),  and  when  he  ceases  to  «ct  as  a  disbursing  officer  or  agent  he 
shall  return  the  unusetl  checks  to  the  Chief  of  the  Division  of  Printing  and 
Stationery,  retaining  with  his  official  records  the  stubs  or  register  of  checks 
issued  by  him.  In  case  one  disbursing  officer  is  succeeded  by  another  the 
officer  relieved  niav  transfer  his  unused  checks  to  his  successor,  retaining  for 
tile  with  his  officiar  records  the  stubs  or  register  of  checks  issued.  The  successor 
may  temporarily  use  the  checks  of  the  former  disbursing  officer  by  striking 
out  his  predecessor's  numerical  symbol  and  inserting  his  own  until  such  time 
as  he  can  secure  a  supply  of  checks  with  his  own  numerical  symbol  printed 
thereon,  after  which  the  unused  checks  of  his  predecessor  ^^^a^^^^^^^y^^^^ 
to  the  Chief  of  the  Division  of  Printing  and  Stationery  through  the  official  who 
issuetl  them."     (Tr.  Dept.  Cir.  No.  8,  Feb.  27,  1913.) 

"  For  the  interest  of  all  concerned,  the  greatest  care  should  be  exercised  in  ttie 
custody  of  blank  checks.    Keep  under  lock  and  key  when  not  in  use.       (ir. 

Dept.  Cir.  No.  8,  Feb.  27,  1913.)  o««i„n*.ri 

618.  Numerical  symbols  on  checks.— "A  numerical  symbol  shall  be  assigned 
for  each  disbursing  officer  drawing  checks  on  the  Treasurer  of  the  United 
States  for  Treasury  Department  warrants,  for  Post  Office  Department  warrants, 
for  Secretary's  special-deposit  checks,  and  for  each  class  of  checks  in  payment 
of  interest  on  the  public  debt.  The  proper  numerical  symbol  shall  be  placed 
in  the  lower  right-hand  corner  of  each  warrant  or  check  before  it  is  issued 
for  use  by  assistant  treasurers  and  active  designated  depository  banks  in  listing 
paid  warrants  and  checks  and  by  the  Treasurer  of  the  United  States  in  tabulat- 
ing the  amounts  of  paid  warrants  and  checks  for  charge  to  the  proper  accounts. 
"A  disbursing  officer  shall  retain  the  same  number  so  long  as  he  remains  in 
the  service  without  reference  to  his  official  bond  or  bonds. 

"A  number  has  been  assigned  for  each  disbursing  officer  now  in  the  service 
and  for  each  former  disbursing  officer  having  checks  outstanding  A  number 
shall  be  assignetl  for  each  new  disbursing  officer  by  the  Treasurer  of  the  United 

States  upon  opening  his  account.  ,  .,      n.  #  *i.«  tt^s*^^ 

"  No  disbursing  officer  shall  issue  a  check  on  the  Treasurer  of  the  United 
States  without  having  his  numerical  symbol  printed,  stamped,  or  written  in  the 
lower  right-hand  corner  thereof.  So  far  as  possible,  each  disbursing  officer 
will  be  supplied  with  checks  having  his  individual  number  printed  thereon. 
In  case  an  officer  uses  checks  on  which  his  number  has  not  been  printed  or 
uses  checks  bearing  the  number  of  another  disbursing  officer  proper  additions 
or  alterations  shall  be  made  so  that  the  checks  shall  bear  the  individual 
numerical  symbol  of  the  issuing  officer;  otherwise  such  checks  when  paid  are 
liable  to  be  chargetl  to  the  wrong  account  in  the  Treasurer's  office.       (Tr. 

Dept.  Cir.  No.  6,  Feb.  18,  1913.)  _       ^  «   »,  „  , 

619  Checks— Authorized  objects.— Officers  of  the  Pay  Corps  shall  issue 
no  checks  against  their  official  deposits  except  in  pursuance  of  law  and  regu- 
lation, as  follows:  ,    .  ^. 

"  For  money  for  payment  of  navy  yard  and  station  rolls. 

**  For  payment  of  ship's  pay  rolls. 

"  For  payment  of  advances  to  offices  and  enlisted  men. 

"For  payment  of  allotments. 

"For  payment  of  traveling  expenses. 

"  For  payment  of  authorized  vouchers,  stating  nature  of  purchase  or  service. 

"  For  transfer  of  funds  from  one  officer  of  the  Pay  Corps  to  another. 

"  For  remittances  by  officers  and  enlisted  men  on  account  of  pay." 

"  Exchange  for  cash  "  checks  may  also  be  issued  as  provided  In  the  succeeding 

paragraph  to  obtain  cash  or  for  remittance. 

620.  Checks — Ohject  "  exchange  for  cash  ":  ^  ^ 

1    To  obtain  cash.— Any  disbursing  officer  may  draw  his  check  in  favor  of 

himself  or  "  order  "  for  such  amount  as  may  be  necessary  to  make  payments 


as  enumerated  below,  but  in  the  first  and  last  named  cases  the  check  must  be 
drawn  not  more  than  two  days  before  the  payments  are  due : 

(a)  To  make  payments  of  amounts  not  exceeding  $20. 

(b)  To  make  payments  at  a  distance  from  a  depository. 

(c)  To  make  payments  of  fixed  salaries  due  at  a  certain  period. 
(Treas.  Dept.  Cir.  102,  Dec.  7,  1906.) 

"  Checks  drawn  by  officers  of  the  Pay  Corps  to  supply  themselves  with  funds 
for  making  cash  payments  must  be  drawn  to  their  own.  order  and  indorsed  to 
the  bank  or  person  furnishing  the  funds."     (N.  R.  4336-3.) 

"No  allowance  will  be  made  to  any  disbursing  officer  for  exjienses  charged 
for  collecting  money  on  checks,  except  the  unavoidable  payment  of  express 
charges  for  money  brought  from  a  distant  point.  Such  charges  may  be  paid  on 
public  bills  under  appropriation  *  Pay.  miscellaneous.'  "     (N.  K.  4335-5.) 

There  is  no  authority  in  law  for  cashing  checks  in  foreign  paper  money,  nor 
in  foreign  coin  if  there  is  any  loss  by  exchange.  (See  par.  593.)  If  Uniteil 
States  Government  checks  are  at  a  premium,  proceeds  in  foreign  coin  will  be 
taken  up  on  the  cash  book  at  the  treasury  rate,  and  the  gain  on  exchange 
will  be  substantiated  by  certificate  of  the  United  States  consul,  filed  with  the 
account  current. 

2.  For  remittance. — "It  is  hereby  ordered  and  directed  that  Treasury  Cir- 
cular No.  52,  dated  July  29,  1907,  be  and  is  hereby  modified  as  it  applies  to  the 
payments  made  by  the  pay  officers  of  the  Navy  of  fixed  salaries  or  comi>ensa- 
tion  of  the  officers  or  men  in  the  Navy  while  at  sea,  or  serving  at  foreign  sta- 
tions, so  as  to  permit  said  pay  officers,  when  in  their  judgment  it  is  in  the  in- 
terest of  the  naval  service,  after  paying  said  salaries  or  compensation  in  cash, 
on  demand  of  such  officers  or  men,  to  draw  checks  payable  to  the  order  of  such 
officers  or  men,  on  a  deposit  of  a  sum  of  mone.v  equal  to  such  check  so  drawn 
to  them,  such  checks  showing  the  object  for  which  drawn,  namely,  '  remit- 
tance, exchange  for  cash.'  "     (Treas.  Dept.  Feb.  17,  1908.) 

621.  Preparation  of  checks. — "  No  disbursing  officer  shall  issue  a  check  on 
the  Treasurer  of  the  United  States  until  after  he  has  ascertained  his  individual 
numerical  symbol  from  the  Treasurer  of  the  United  States,  which  numerical 
symbol  shall  be  printed,  stamped,  or  written  in  the  lower  right-hand  corner  of 
each  check."    (Tr.  Dept.  Cir.  No.  8,  Feb.  27,  1913.) 

(a) Date,  name  of  vessel,  and  place  must  be  shown. 

(ft)  Payee. — Any  check  drawn  by  a  disbursing  officer  must  be  in  favor  of 
the  party,  by  name,  to  whom  the  payment  is  to  be  made  and  payable  to  "  order," 
with  the  exception  of  "Exchange  for  cash"  checks.  (Treas.  Dept.  Cir.  102. 
Dec.  7,  1906.) 

(c)  Statement  of  object.— "Any  disbursing  officer  or  agent  drawing  checks 
on  moneys  deposited  to  his  official  credit  must  state  on  the  face  or  back  of  each 
check  the  object  or  purpose  to  which  the  avails  are  to  be  applied,  except  on 
checks  issued  in  payment  of  individual  pensions,  the  special  form  of  such 
checks  indicating  sufficiently  the  character  of  the  disbursement.  Such  state- 
ment may  be  made  in  brief  form,  but  must  clearly  indicate  the  object  of  the 

expenditure,  as,  for  instance,  'pay,'  'pay  roll,'  'public  bill  No.  — ,  for  ,* 

•remittance,  exchange  for  cash,'  etc."     (N.  R.  4335-1-2.) 

(d)  Number  or  description  of  voucher. — "Disbursing  officers  shall  identify 
their  official  checks  with  the  vouchers  upon  which  they  are  issued  in  payment 
by  noting  on  each  check  the  number  or  other  necessary  description  of  the 
voucher."    (Treas.  Dept.  Cir.  No.  52,  1907.) 

(e)  Use  of  rubber  stamps  and  typewriter. — The  use  of  rubber  stamp  or  type- 
writer is  authorized  in  filling  up  checks,  "provided  such  warrants  and  checks 
are  written  on  the  protective  surface-tinted  blanks  furnished  by  the  Treasury 
Department.  Only  typewriter  record  ribbons,  writing  black  or  blue,  the  ink 
of  which  must  be  heavy  and  of  the  most  permanent  nature,  or  stamp  pads  inked 
with  a  heavy  permanent  black  ink,  shall  be  used  for  the  purpose,  so  as  to  secure 

5/24/17. 


9/13/17. 


(ReprlBt  dae  to  chaafe  ob  p.  211.) 


i214  CHAP.   IX.— DISBURSING— GENERAL   INSTRUCTIONS. 

re\"hlcrto'trrc.T„ro?*su';h  l^aHrre'c^r  ^Sferationy    (Treas.  Dept.  Cir. 
No.  8,  Feb.  27,  1913.)  «v,^^v«  «hnll  h«»  sent  Quarterly,  by  each  disbursing 

rC"^.  ml")  '"<5h^r;r^  UstiSrdl™led  4ith  the  auaneny 
""^rl^rXumber  should  not  be  removed  from  canceled  checks.    (S.  A.  M. 

Utes."     (N.  R.  4337.)  «hont    thP  owner    to  better  protect  his 

"Immediately  upon  the  l«ssj)f  a  ch^k    the  o^^ ner    ro^^^        was  drawn, 

interest,  should,  in  writing,  not  fy  t*^^^^®f  .^^^^^1^^;  ^r  a^^^^  it  was 

of  the  fact  of  such  loss,  f^^^^iug  the  name  of^^^^^^^  ^us  datrnumbe^^^^  and  amount, 
drawn   describing  the  check,  giving,  If  possiDie,  irs  Jf*^7'  """".ooVn  \ 

its  indorsements,  showing  his  ^^^fFf*  therein   dete^^^  ^^^^ 

pending,  and  the  oft^  or  bank  will  ^^^       ^  ^^^  ^^^^^^^^^  ^„^^ 

:ri^lrharbrpre"L^^^^^^^^^^    u  if  -^  p^3vr^^^*  "!^^  ^^  ^^'"^' 

^  WhTin^f or^^^^^  iSfact!>^  fo  t^e^^e^retary  of  the  Treasury 

^  La^nrovP^f The  issue  Sf  the  duplicate  and  of  the  accompanying  bond,  he 

wm  "^InWl^Tl^'^X^^  on  the  papers  as  well  as  on  the  duplicate 

""^f^tZ  d«niic^te  check  issued  in  pursuance  of  these  instructions,  bearing  such 
^^  i^f  thP  ^^retarVof  the  Treasury,  may,  if  properly  indorsed,  be  paid 

^^S^^?tn  the  saiS  ?Ses  and  regulation7as  apply  to  the  payment  of  original 

chK  but  no  dTpnc™te  sLu  be  paid  if  the  original  shall  already  have  been 

paid."     (N.  R.  4337g.) 
5/24/17. 


SEC.  38. — FUNDS  ON  DEPOSIT. 


215 


"  In  case  of  the  loss  of  a  check  issued  by  a  United  States  disbursing  officer  or 
agent  who  is  dead  or  no  longer  in  the  service  of  the  United  States,  the  ullidavit 
and  bond  required  to  be  furnished  by  the  owner  of  said  check  to  the  officer  or 
agent  in  the  service  of  the  United  States,  prior  to  the  issue  of  a  duplicate  check, 
should  be  forwarded  to  the  Secretary  of  the  Treasury,  who  will  refer  them  to 
the  proper  accounting  officer  for  examinatio'i  and  the  statement  of  an  account 
in  favor  of  the  owner  of  said  check."     (N.  R.  44371i.) 

"  Whenever  such  an  account  shall  have  been  stated,  and  an  officer  or  agent 
charged  with  the  amount  of  said  lost  check,  the  accounting  officer  will  notify 
the  Secretary  of  the  Treasury,  in  order  that  the  amount  of  the  check,  if  remain- 
ing to  the  credit  of  the  officer  or  agent  in  any  United  States  depository,  may  be 
repaid  into  the  Treasury  and  carried  to  his  credit  and  to  the  credit  of  the 
proper  appropriation."     (N.  R.  44371.) 

624.  Payment  of  checks.— "  Each  active  designated  depository  bank  shall 
pay  Treasury  Department  warrants  [and]  disbursing  officers'  checks  *  *  * 
drawn  on  the  Treasurer  of  the  United  States,  when  presented  in  due  course  of 
business,  under  the  same  conditions  as  other  checks  are  now  paid.  Assistant 
treasurers  and  the  treasury  of  the  Philippine  Islands  shall  pay  all  such  war- 
rants and  checks,  observing  the  same  precautions  as  at  present."  (Treas.  Dept 
Cir.  No.  5,  Jan.  9,  1913.) 

"  If  the  object  or  purpose  for  which  any  check  of  a  public  disbursing  officer 
Is  drawn  is  not  stated  thereon,  *  *  *  or  if  any  reason  exists  for  suspecting 
fraud,  the  office  or  bank  on  which  such  check  is  drawn  will  refuse  its  pavment." 
(N.  R.  4334g.) 

"Any  Treasury  draft  or  any  check  drawn  by  a  public  disbursing  officer  still 
in  service,  which  shall  be  presented  for  payment  before  it  shall  have  been 
issued  three  full  fiscal  years  will  be  paid  in  the  usual  manner  by  the  officer  or 
bank  on  which  it  is  drawn,  and  from  funds  to  the  credit  of  the  drawer.  Thus, 
any  such  draft  or  check  issued  on  or  after  July  1,  1909,  will  be  paid  as  al)<»ve 
stated  until  June  30,  1913,  and  the  s:ime  rule  will  apply  for  subsequent  vears." 
(N.  R.  4334a.) 

"Any  such  draft  or  check  which  has  been  issued  for  a  longer  period  than 
three  full  fiscal  years  will  be  paid  only  by  the  settlement  of  an  account  in  the 
Treasury  Department,  as  provided  in  section  308,  Revised  Statutes,  and  for  this 
purpose  the  draft  or  check  will  be  transmitted  to  the  Secretary  of  the  Treasury 
for  the  necessary  action."     (N.  R.  4334b.) 

"  In  case  of  death,  resignation,  or  removal  of  any  disbursing  officer,  che<-ks 
previously  drawn  by  him  will  be  paid  from  the  funds  to  his  cretlit,  unless  such 
checks  have  been  drawn  more  than  four  months  before  their  presentation,  or 
reasons  exist  for  suspecting  fraud."     (N.  R.  4335-6.) 

"In  case  of  the  death,  resignation,  or  removal  of  a  public  disbursing  offitvr, 
any  check  previously  drawn  by  him  and  not  presented  for  payment  within  four 
months  of  its  date  will  not  be  paid  until  its  correctness  shall  have  been  attesteil 
by  the  Secretary  or  Assistant  Secretary  of  the  Treasury."     (N.  R.  4334f.) 

625.  Disposition  of  paid  checks. — "Checks  will  not  be  returned  to  the 
drawer  after  their  payment."  (N.  B,.  4335-3.)  It  is  required  that  they  be 
utilized  by  the  auditors  for  the  verification  of  vouchers  to  which  thev  pertain. 
(Tr.  Dept.  Cir.  52,  1907.) 

626.  Monthly  statement  from  depository. — "The  Treasurer  of  the  Unittnl 
States  *  *  *  shall  render  monthly  statements  to  officers  having  public 
funds  on  deposit  to  their  official  credit  *  ♦  *.  The  statements  shall  show 
a  full  and  true  account,  including  the  date,  number,  and  amount  of  each 
check  paid,  and  the  date  and  amount  of  each  item  placed  to  th  ^  officer's  official 
credit  during  the  period  of  such  statement."     (Tr.  Dept.  Cir.  52,  1907.) 

"  Upon  the  receipt  of  a  disbursing  account  statement  from  the  Treasury  De- 
partment it  shall  be  stamped  with  the  date  of  its  receipt;  the  numbers  and 
amounts  of  all  checks  and  certificates  of  deposits  entered  in  the  statement  shall 
be  verified;  in  the  column  'Date  paid'  of  the  check  record  and  on  the  line 

5/24/17. 


73416"— 18- 


-16 


216 


CHAP.   IX 


.—DISBURSING GENERAL  INSTRUCTIONS. 


Of  the  record  of  each  check  -ported  f  id  In  a  state^^^^ 

or  written  the  month  of  '^e  statement  in  «1uch  each  c»ec^  ,s     p        ^^  ^^^^^^ 

unpaid  or  outstanding  checks  s^"" .^e  listed  to  show  tnem  pertains; 

of  each,  and  this  list  shall  be  a"a<^'\!^/»^he  statement  to  wn  en      *- 

the  sum  of  the  unpaid  "--/"ff  «°^'f  .."^baiLcf  sh^wn  in  the  check  record 

reported  in  the  statement  shou'd  «1««1  ^atement  cove^rrif  the  statement  and 

on  the  last  day  of  the  month  which  the  f  "t«'"«°\,^^;%|^^^^^      immediately  to 

^rTrrawer''.^tfrhVs"taSrt^a^'che^r;U'rS"a^ 

l^rlr'd'^  noTdesire  an  acknowledgn.ent  of  the  statement  '^    (S^  tiaKppro- 

approved  J^'^' 1' 1^^^' ^^  ' V^.ti^^^^  all  checks  issued  by  disbursing  offi- 

or  more,  stating  fullj  "^^"^M-^^P""^'^^  'i,  'i-nwn-  the  number  of  the  voucher 

fi— f^tlTUr  ^^^^{^:^Xnro.^  Of 

.h;7a!j^rrf^ur=^r*^ere-^^^^ 

of  all  checks  drmm  in  exchange  for  <^»^^Jf^,fJi"*fJj;„^^^^  so  that  it 

should  be  cannoned  to  account  /«^.,f  „7«„,  ''^^ck/XaVn  J^fte  /«r«i»fte<i  icith 
will  not  be  necessary  to  requtre  a  '"'"/.^fy/^ffl,?™  dated  July  14,  1916.) 
each  account  rendered."    (S- &^-«^„<='//="'"  j!^\ti'r^br  the  above  ordCT  will  be 
Tiif.  list  of  "exchange  for  cash     checks  requireu  u^  "    ."    ,     r<«,.foir.  r^nrtQ 

'"fi^rS  of  first  and  last  checks  drawn.-A  list,  showing  first  and  last 

628.  last  o^  .^^^/P""-!^*,  (.ase  the  number,  date,  amount,  payee,  and  pur- 
checks  drawn   stating  m  each  case  tne  uu         ,        ^       ,    account  current. 

pose  shall  be  forwarded  to  J^^^^^^^'^^L^^^^^  any  dis- 

629.  »2>^^  <i^,.^ruSfed  sfat^^^^^^^  ^^  that  capacity,  he  will 
bursing  omcer  «/  f^  Umt^  States  s^wi'^  ^«  ^^  ^^^  ,,„y  public  funds 
at  once  inform  the  o^^etary  oi  tne  xi^uaiuj,  ^u^cks  if  any,  he  has  drawn 
to  his  credit  in  any  office  or  bank  ^^^^^^^^^""^^^^^  VntiX  satisfactory 
against  the  ««^^^.^^^^^^^^^^^^^  furnish^,  the  whole  amount  of 
'^SiToneys  wm  ^^^^^  the  payment  of  his  checks  properly  payable 
therefrom."     (iS.  K.  4;iiJ4e.) 

5/24/17. 


Section  39.— TRANSFEES  AND  DEPOSITS  TO  CREDIT  OF  UNITED 

STATES. 

Note. — For  transportation  of  funds  see  "  Expressage  "  of  funds,  paragraph  679. 

631.  Transfers. — "  In  each  transfer  of  funds  the  receiving  officer  must  state 
on  the  receipt  given  that  he  holds  himself  accountable  to  the  United  States  for 
the  sum  received.  The  officer  ipaking  the  transfer  shall  state  whether  the 
funds  transferred  were  in  cash,  i.  e.,  currency  or  by  check.  If  by  check,  the 
date,  number,  and  depository  on  whom  drawn  must  be  stated."     (N.  R.  4311-2.) 

"  When  transfers  have  been  made  to  or  funds  received  from  more  than  one 
officer,  the  amounts  so  transferred  or  received  from  each  officer  shall  be  stated 
separately."     (N.  R.  4311-3.) 

A  single  receipt  will  be  taken  in  transferring  cash.  No  receipt  will  be  taken 
in  making  transfers  by  check,  which  shall  be  drawn  to  the  order  of  the  officer 
to  whom  transfer  is  made. 

The  transfer  of  funds  by  a  disbursing  officer  In  the  United  States  to  a  dis- 
bursing officer  in  a  foreign  country  through  the  medium  of  a  bill  of  exchange 
purchased  from  a  banker  in  the  United  States  and  payable  in  the  currency  of 
the  foreign  country  is  not  authorized.     (Ck)mp.  Dec.  Mar.  17,  1916.) 

(a)  Transfers  abroad.—"  When  not  in  the  presence  of  the  flagship,  supply  offi- 
cers of  ships  may  transfer  money  to  each  other  for  disbursement,  upon  requisi- 
tions and  receipts  in  the  usual  form,  with  the  approval  of  the  senior  officer 
present."     (N.  R.  4354-2.) 

(6)  Transfers  in  United  -Stafe*.—"  Unless  specially  authorized  by  the  de- 
partment, transfers  of  public  funds  between  officers  in  the  United  States, 
except  when  made  by  fleet,  squadron,  or  division  paymasters  on  duly  approved 
requisitions,  are  prohibited."  (N.  R.  4351-2.)  (But  see  pars,  (c)  and  (d) 
below. ) 

(c)  Transfers  on  being  relieved.—"  When  attached  to  ships  •  •  ♦  officers 
of  the  Pay  Corps  on  being  relieved  shall,  unless  otherwise  directed  in  their 
orders,  transfer  to  their  successors  all  public  funds  due  the  United  States, 
including  balances  on  deposit  in  the  several  depositories,  except  such  amount 
as  may  be  necessary  to  meet  payments  on  account  of  pay  to  themselves,  clerks, 
or  yeomen ;  transportation  to  the  United  States,  if  not  otherwise  provided ;  and 
freight  or  express  charges  on  accounts  and  returns."  (N.  R.  4333-3.)  "  Checks 
to  cover  balances  of  funds  on  deposit  shall  be  for  the  amount  shown  as  still  on 
deposit  and  unobligated  by  the  analysis  of  balances  on  the  final  account  current, 
the  amount  to  be  taken  up  by  the  receiving  officer  as  funds  received  by  check 
and  shown  in  the  analysis  of  balances  as  in  transit  until  notice  is  received 
from  the  depository  that  the  amount  is  placed  to  his  official  credit."  (N  R. 
4333^.) 

{d)  Transfers  of  paid  cash  vouchers  as  cash. — When  the  supply  officer,  with 
the  approval  of  the  senior  officer  present,  has  made  pay-roll  payments  to  a 
vessel  not  carrying  a  supply  officer  in  the  manner  laid  down  in  paragraph  82-2 
the  vouchers  may  be  transferred  as  cash  to  the  officer  carrying  the  accounts 
and  receipts  taken  in  the  regular  way,  the  transaction  being  treated  as  a  trans- 
fer of  funds. 

(e)  *'  Public  funds  in  transit  for  ultimate  delivery  to  some  particular  offi- 
cially designated  person  will  be  accounted  for  by  officers  of  the  Pay  Corps  i 
who,  at  any  time,  may  be  entrusted  with  the  funds  while  en  route  to  desti- 
nation,  in  the  following^  m.anner: 

9/13/17.  217 


218  SEC.   39.— DEPOSITS  TO  CREDIT   OF   UNITED  STATES. 

«  •   ^«c,  f>,*»  funds  will  ffive  a  receipt  to  the  officer  from 

-  The  officer  receiving  *^5,^^^/^^3^t^>^^^^  clearly  the  date  of  the 

whom  he  received  them.     The  ^«^!^P^. /;";.'*  ^^.^  g^iD  or  station  to  which 

1  transaction,  the  names  of  ^°*^  P^,^^^  ^^^of  fu^^  fact^  of 

'^.'^Ar^Strr^^^L-lZ^^^f^^rr...  .o^arded  to  t.e 
Auditor  for  the  Navy  Department  "     g-  A   %4a98.)  ^^  ^^^ 

rnl?^,  Knvnni^^l1v.r*m^Trby  tKe^*nrt™e„t.  and  under  the 

"x^L^e^'ot  VeXw  l.re.%o""eUroS  a^T/n  t^  maL  remittance." 

*\'?pif^n(ls  have  been  reserved  from  transfer  after  detachment  (par.  631c) 
•Mf  any  pSrt  of'su'ch'funds  "-rv«djr„m  transfer  r-ajns  — ^^nded  at^^^^^ 

r  .til  [:rmX.Sr.dt^  rth^-S^-oJ  ^e  Sd  sLea-     <«.  U. 

'"^^sits  of  proceeds  of  sales,  collec.  ions    and  other  miscellaneous  receipts 

"ttufo^f  "^r^X^^  Zy'Z'^TX.r  disallowances  in  the  supply 

""4i^Sot"oVd^:^rL\"!^^^irrhJitr  m-ade  to  the  credit  of  the 

633.  ^I^**"?,  °{,  °*J^%Y"t|:   either  with  the  Treasurer,  an  assistant  treas- 

^^%"Tr"a°L«onal"de1osltory.'  as  may  be  authorized,  and  should  be  accom- 

^" WheLvef a''dll*r"iSr<Jffl^r  having  funds  on  deposit  to  his  official  cr^Ut 
with  the  Treasurer  of  the  United  States  desires  to  pay  such  funds  into  the 

~hf  o^n  S.\  T^r^r^r  oTtSeXfr^ta^^sTo  trS^r'o?«r 

account  deposit  '».  "»^e>,-     ™  d^ository  bank  in  whose  favor  drawn.    The 
^rlfsrr:  "^trnt  T=r|.  ^^.1  issue  the  usual  certificates  of 
deposit."     (Treas.  Dept.  Cir.  Feb.  28,  1913.) 
9/13/17. 


SEC.  39. — TRANSFERS  AND  DEPOSITS  TO  CREDIT  OF  UNITED  STATES.  2 18a 

Whenever  a  deposit  is  made  by  a  supply  officer  to  the  credit  of  the  United 
States,  the  Bureau  of  Supplies  and  Accounts  should  be  advised  by  letter,  for- 
warded direct.  (N.  I.  5223-35.)  Such  letter  should  embrace  a  specific  state- 
ment giving  the  source  from  which  received,  purpose  of  the  deposit,  appropria- 
tion or  fund  to  be  credited,  and  certificate  of  deposit  number.  If  to  remove 
items  from  statements  of  differences,  the  items  should  be  enumerated;  if  from 
receipts  of  sales  of  Government  property,  it  should  be  stated  whether  from 
miscellaneous  material,  ordnance  material,  clothing  and  small  stores,  or  other- 
wise.    (S.  A.  M.  1069.) 

9/13/17. 


Section  40.— COMPTROLLER  AND  AITDITOR. 

Note. — Correspondence  with,  see  paragraph  132. 

641.  Control  of  accoimts  by  Treasury  Department. — "  Under  existing  iaw 
all  flaims  and  demands  whatever  by  the  United  States  or  against  them,  ami  all 
accounts  whatever,  in  which  the  United  States  are  concerned,  either  as  debtors 
or  as  creditors,  shall  be  settled  and  adjusted  in  the  Department  of  the  Treasury. 
(See  sec.  236,  R.  S.)"    (N.  I.  4871.) 

642.  Comptroller  of  the  Treasury. — (Advance  decisions,  see  par.  643:  Ai> 
peals  to,  for  revision,  see  par.  923 ;  Reopening  of  accounts,  see  par.  927.)  "  Un- 
der existing  law  the  Comptroller  of  the  Treasury  shall,  under  the  direction  of 
the  Secretary  of  the  Treasury,  prescribe  the  forms  of  keeping  and  rendering  all 
public  accounts,  except  those  relating  to  the  postal  revenues  and  expenditures 
therefrom.     (See  act  of  July  31,  1894.)"     (N.  I.  4872-1.) 

"  The  Comptroller  of  the  Treasury  may  prescribe  rules  to  govern  the  payment 
of  arrears  of  pay  due  to  any  petty  officer,  seaman,  or  other  person  not  an  officer, 
on  board  any  vessel  in  the  employ  of  the  United  States  which  has  been  sunk  or 
destroyed  in  case  of  the  death  of  such  petty  officer,  seaman,  or  person,  to  the 
person  designated  by  Taw  to  receive  the  same.  (Sec.  274,  R.  S.,  amended  by  act 
of  July  31,  1894)"     (N.  I.  4872-2.) 

643.  Advance  decisions  by  comptroller: 

/.  Statutory  authority. — "  Disbursing  officers  or  the  head  of  any  executive 
department  may  apply  for  and  the  Comptroller  of  the  Treasury  shall  render  his 
decision  upon  any  account  involving  a  payment  to  be  made  by  them,  or  under 
them,  which  decision,  when  rendered,  shall  govern  the  auditor  and  the  comp- 
troller in  passing  upon  the  account  containing  such  disbursement."  (Act  July 
31,  1894,  28  Stat.,  208.) 

2.  "  Applications  to  the  Comptroller  of  the  Treasury,  under  the  act  approved 
July  31,  1894,  for  his  decision  upon  any  question  involving  a  prospective  pay- 
ment, shall  be  forwarded  through  the  usual  official  channels  to  the  Navy  De- 
partment, for  transmission  to  that  officer."      (N.  I.  2205-2.) 

The  law  requiring  the  comptroller  to  render  an  advance  decision,  upon  applica- 
tion, "  contemplates  a  presentation  to  the  comptroller,  where  the  question  is  one 
of  law,  of  all  the  material  facts  necessary  for  its  determination,  and  where  the 
question  is  one  of  fact,  of  all  the  material  evidence  in  the  possession  of  or  ob- 
tainable by  the  officer  making  the  application."  (14  Ck)mp.,  6.)  The  specific 
point  upon  which  the  decision  is  desired  must  be  stated.  Where  statutes  are 
mentioned,  the  date  of  the  act  and  number  and  volume  and  page  shall  be  given, 
viz:  "Act  March  3,  1893  (27  Stat,  612)." 

S.  Allowable  and  excluded  questions. — "  Any  disbursing  officer  may  apply  to 
the  comptroller  for  his  decision  upon  any  question  which  is  then  before  him  and 
involved  in  a  payment  which  he  is  authorized  to  make."     (4  Comp.,  332.) 

"The  Comptroller  of  the  Treasury  is  authorized  to  render  a  decision  upon 
the  request  of  a  disbursing  officer  only  when  the  question  submitted  is  one 
arising  upon  a  claim  or  account,  then  properly  before  such  officer  for  pavraent." 
(3  Comp.,  529.) 

"  A  disbursing  officer  is  entitled  to  ask  a  decision  when  the  question  he  pre- 
sents is  involved  in  an  account  which  he  has,  by  general  or  special  instruction, 
been  directed  to  pay.  When  the  expense  has  not  yet  been  incurred,  but  the 
decision  of  the  comptroller  is  desired  for  the  guidance  of  the  department  in  the 
use  of  its  appropriations  the  question  upon  which  a  decision  is  desired  should 
be  submitted  by  the  head  of  the  department"    (1  Comp.,  500.) 

5/24/17.  219 


220 


CHAP.   IX. — DISBURSING GENERAL  INSTRUCTIONS. 


••  The  comptroller  would  not  be  justified  *  *  *  to  render  a  decision  on  a 
hvDothetical  case  involving  only  a  question  of  law,  and  his  decision  of  such  a 
K^n  would^^^^  be  official  if  rendered,  and  would  afford  no  legal  protection 
to  a  disbursing  officer  making  payment  under  it."     (Comp.  Dec.,  Feb.  lb.  1^6) 

"  Thf  Comptroner  of  the  Treasury  is  not  authorized  to  render  decisions  to 
disbursing  officers  upon  questions  of  law  pertaining  to  payments  which  have 

""^IT'lld^oXr"^.^^^^^^^  of  returns  to,  see  par.  901; 

Sta^iiients  and  removal  of  differences,  see  par.  921  et  seq.;  Reopening  of  ac- 
counts s^  par.  927;  Advices  to,  bill  of  exchange,  see  par.  558;  Advices  to,  de^ 
S  to^rldit  of  United  States,  see  par.  633;  Correspondence  concerning  j^ 
U^tSl  men^  par.  695.)  "  Under  existing  law  the  Auditor  for  the  Navy  De- 
partmeTshSf  deceive  and  examine  all  accounts  of  salaries  and  incidental  ex- 
S^^S  of  the  office  of  the  Secretary  of  the  Navy,  and  of  all  bureaus  and  offices 
K?  his XXon,  all  accounts  relating  to  the  Naval  Establishment  Marine 
Porns  Naval  Academy,  and  all  other  business  within  the  jurisdiction  of  the  De- 
Sent  o?\heNavJ  and  certify  the  balances  arising  thereon  to  the  D^^SjO" 
S?  Bookkeeping  and  Warrants  and  «en^forthwith  a  copy  of  each  certificate  to 
the  Secretary  of  the  Navy.  (See  act  of  July  31,  1894.)"  (N.  I.  4873.) 
5/24/17. 


Section  41.— PECUNIARY  RESPONSIBILITY. 

651.  Besponsibility  for  funds. — An  officer  of  the  Pay  Corps  is  accountable 
for  all  Government  funds  received  into  his  custody,  and,  subject  to  the  further 
provisions  of  this  paragraph,  will  be  held  pecuniarily  responsible,  in  the  sum 
involved,  for  all  funds  expended  or  not  on  hand  for  which  he  fails  to  produce 
vouchers  in  required  form  as  evidence  that  the  funds  were  disposed  of  in  accord- 
ance with  law  and  regulation. 

(a)  Money  charged  but  not  received. — "Although  an  officer  may  be  charged  on 
the  books  of  the  Treasury  with  the  amount  of  requisitions  made  in  his  favor  yet 
he  is  not  held  accountable  for  money  until  it  shall  have  come  to  his  hands." 
(N.  R.  4311-1.) 

( b )  Funds  lost  through  loss  or  capture  of  vessel. — "  In  every  case  of  the  loss 
or  capture  of  a  vessel  belonging  to  the  Navy  of  the  United  States,  the  proper 
accounting  officers  of  the  Treasury,  under  the  direction  of  the  Secretary  of  the 
Navy,  are  authorized,  in  the  settlement  of  the  accounts  of  the  paymaster  of  such 
vessel  to  credit  him  with  such  portion  of  the  amount  of  the  provisions,  clothing, 
small  stores,  and  money  with  which  he  stands  charged  on  the  books  of  the 
Auditor  for  the  Navy  Department  as  they  shall  be  satisfied  was  inevitably  lost  by 
such  capture  or  loss  of  a  public  vessel ;  and  such  paymaster  shall  be  fully  exon- 
erated by  such  credit  from  all  liability  on  account  of  the  provisions,  clothing, 
small  stores,  and  money  so  proved  to  have  been  captured  or  lost.  (Sec.  284, 
R.  S.)"     (N.  R.  3004-2.) 

(c)  Funds  or  vouchers  lost  imthout  fault. — "The  Court  of  Claims  shall  have 
jurisdiction  to  hear  and  determine  the  following  matters : 

*  *  *  Third,  the  claim  of  any  paymaster,  quartermaster,  commissary  of 
subsistence,  or  other  disbursing  officer  of  the  United  States,  or  of  his  admin- 
istrators or  executors,  for  relief  from  responsibility  on  account  of  capture  or 
otherwise,  while  in  the  line  of  his  duty,  of  Government  funds,  vouchers,  records 
or  papers  in  his  charge,  and  for  which  such  officer  was  and  is  held  responsible." 
(Sec.  1059,  R.  S.) 

"  Whenever  the  Court  of  Claims  ascertains  the  facts  of  any  loss  by  any  pay- 
master, quartermaster,  commissary  of  subsistence,  or  other  disbursing  officer,  in 
the  cases  hereinbefore  provided,  to  have  been  without  fault  or  negligence  on  the 
part  of  such  officer,  it  shall  make  a  decree  setting  forth  the  amount  thereof,  and 
upon  such  decree  the  proper  accounting  officers  of  the  Treasury  shall  allow  to 
such  officer  the  amount  so  decreed  as  a  credit  in  the  settlement  of  his  accounts." 
(Sec.  1062,  R.  S.) 

"A  public  officer,  when  he  assumes  the  responsibility  of  an  office  ♦  ♦  ♦ 
especially  the  custody  of  money  *  *  *  undertakes  in  and  by  that  a.ssuniption 
that  he  will  bring  to  bear  in  the  discharge  of  his  duties  the  exercise  of  that  care 
and  diligence  which  a  cautious,  prudent,  and  diligent  person  applies  to  his  own 
affairs.  His  responsibility  is  not  to  be  measured  by  the  highest  possible  require- 
ments, but  upon  a  reasonable  basis  of  caution  and  diligence."  (Decision  of  Court 
of  Claims  under  the  foregoing  statute. ) 

(d)  Funds  illegally  disbursed. — ^An  officer  of  the  Pay  Corps  is  not  responsible 
for  illegal  payments  made  by  order  of  the  commanding  officer,  if  such  order  has 
been  protested  and  reiterated  as  provided  in  paragraph  665. 

A  commanding  officer  was  held  responsible  for  overpayments  resulting  from 
an  erroneous  entry  in  the  ship's  record  of  a  man's  rating,  and  for  subsequent 
overpayments  on  another  vessel  resulting  from  a  similar  erroneous  certificate 

5/24/17.  221 


222  CHAP.  IX. — DISBURSING GENERAL  INSTRUCTIONS. 

on  the  man's  transfer  accounts,  such  entry  and  such  certificate  being  required 
Oy  article  20.  A.  G.  N.,  to  be  accurately  made  by  him.     (Comp.  i>ec.  uct.  ^o, 

-  in  tlip  face  of  a  specific  certification  of  the  nurse's  status  and  an  absence  of 
facts  calling  for  or  even  suggesting  inquiry  I  can  not  believe  that  it  was 
required  of  the  paymaster  that  he  should  search  the  record  to  determine  the 
truth  of  the  certified  fact.  Considering  an  isolated  case  like  this  we  may  be 
prone  to  say  that  the  paymaster  might  have  ascertained  the  facts  and  might 
have  discovered  that  the  payment  was  excessive,  but  the  question  is  whether  in 
the  absence  of  facts  putting  him  upon  inquiry  it  was  his  duty  to  do  so,  and  if  it 
was  his  duty  to  do  so  in  this  case  then  it  is  the  duty  of  every  disbursing  otticer 
before  paying  any  officer  or  employee  to  search  the  record  as  to  every  one  of 
them  or  make  all  payments  at  his  peril.  Vigilance  is  required ;  pay  rolls  may 
not  always  furnish  protection,  and  responsibility  may  not  be  evaded,  but  a  rule 
impossible  of  general  application  can  not  be  properly  invoked  against  a  dis- 
bursing officer  in  a  particular  case."     (21  Comp.  317;  see  also  21  Comp.  24o, 

357  ) 

An  officer  of  the  Pay  Corps  unless  negligent,  is  not  responsible  for  illegal 
payments  resulting  from  errors  made  in  pay  accounts  by  the  officer  who  previ- 
ously carried  the  accounts.     ( See  par.  652. )  _.  ^  ^    ,  ,  *  ^r^ 

A  disbursing  ofllicer  having  made  payments  in  accordance  with  decisions  of  the 
office  of  the  Comptroller  of  the  Treasury  construing  the  act  governing  them 
is  protected  as  to  such  payments  by  said  decisions,  and  the  amounts  so  paid  can 
not  be  disallowefl  in  his  accounts  upon  a  different  construction  of  law.     (Comp. 

Dec.  Jan.  21,  1907.)  „  ,,    . .    ,      ,, 

The  principles  enunciated  in  decisions  of  the  comptroller  are  applicable  to  all 
cases  arising  under  statutes  therein  construed,  whether  occurring  before  or  after 
the  date  of  the  decision  (Comp.  Dec.  June  5,  1906)  ;  but  where  payments  had 
been  made  in  good  faith  in  accordance  with  regulations  and  long  continued  prac- 
tice, a  disbursing  officer  was  held  not  responsible  for  those  made  prior  to  date 
of  decision.    (Comp.  Dec.  Feb.  9,  1907.) 

A  disbursing  officer  is  responsible  for  illegal  payments  made  through  failure 
to  take  advantage  of  records  from  which  reliable  information  may  be  had. 
"  The  accounting  officers  have  no  authority  to  give  credit  for  illegal  payments 
though  claimed  on  equitable  grounds."    (Comp.  Dec.  Aug.  23,  1906.) 

A  disbursing  officer  making  payment  to  a  person  other  than  the  one  certified 
by  the  administrative  officers  as  entitled  to  receive  payment  is  held  responsible 
for  the  payment.     (Comp.  Dec.  Dec.  2,  1916.)  „  ,  ^ 

A  disbursing  officer  is  entitled  to  credit  for  proper  payment  to  an  enlisted  man 
who  had  fraudulently  enlisted  where  payment  was  made  without  knowledge  of 
the  fraud  and  prior  to  the  recision  of  the  contract  by  the  Government.     (Comp. 

Dec.  May  31,  1905.)  ^  ^,  ^  .      ^        ,^  ^* 

A  disbursing  officer  who  falls  to  take  up  on  his  account  current  a  deposit  of 
an  enlisted  man  Is  liable  for  the  amount  of  such  deposit,  together  with  Interest 
on  same  from  the  date  of  deposit  to  the  date  of  the  man's  discharge  and  r^ay- 
ment  of  deposits.     (Comp.  Dec.  Feb.  27,  1909.) 

A  disbursing  officer  was  held  "  not  responsible  for  payments  made  to  a  man 
held  for  trial  for  fraudulent  enlistment,  who  was  later  tried  and  convicted, 
when  there  was  no  evidence  that  the  pay  officer  received  any  notice  that  the 
man  was  being  held  for  trial  or  that  there  was  anything  to  put  him  on  his 
inquiry  in  regard  to  the  matter  before  making  said  payments."     (CJomp.  Dec. 

Apr.  28,  1909.)  ^  ,  ,       ^         ^  t  ^  t 

"  There  is  no  presumption  of  indebtedness  arising  from  former  service  and  I 
am  not  aware  of  any  regulation  Imposing  upon  a  paymaster  In  the  Navy  the 
duty  of  investigating,  upon  reenlistment,  the  account  of  a  man  under  a  previous 
enlistment."    (Comp.  Dec.  Apr.  7, 1914 ;  see  also  Comp.  Dec.  Feb.  13, 1914.) 

"An  officer  can  not  be  held  responsible  for  payments  to  any  person  who  has 
been  removed  from  the  Navy,  unless  the  officer  making  the  payment  has  received 
official  notification  of  the  fact."     (N.  I.  4944.) 
5/24/17. 


SEC.   41. — PECUNIARY  RESPONSIBILITY. 


223 


(e)  Payments  improperly  vouchered.—A  supply  officer  Is  responsible  for  pay- 
ments covered  by  vouchers  not  in  such  proper  form  as  to  be  satisfactory  to  the 
Auditor  for  the' Navy  Department. 

652  Besponsibility  for  disbursements  made  by  others.— An  officer  is 
chargeable,  subject  to  the  following  decisions,  with  Illegal  disbursements  made 
by  other  officers.  If  resulting  from  his  errors  or  negligence. 

In  37  MS  Comp.  Dec.  424,  May  7,  1906,  it  was  held  that  "as  a  general  rule 
the  paymaster  who  transfers  an  account  should  be  held  responsible  for  the  cor- 
rectness of  the  balance  transferred,  and  that  the  paymaster  who  receives  the 
'account  is  justified  in  presuming  at  all  proper  checkages  for  causes  occurring 
prior  to  the  dates  of  the  transfer  had  been  made  unless  It  Is  apparent  from  the 
balance  transferred  that  a  certain  checkage  had  not  been  made,  or  other  cir- 
cumstances or  notice  that  should  put  him  on  his  inqulr>\ 

"An  officer  In  possession  of  all  the  facts  necessary  to  enable  him  to  pay  an 
enlisted  man  Is  responsible  for  an  overpayment  made  by  him  even  though  the 
overpayment  resulted  from  an  erroneous  balance  transferred  to  him  by  the 
officer  from  whom  he  received  the  account."     (Ck)mp.  Dec.  Mar.  30,  1912.) 

A  paymaster  who  receives  the  accounts  of  a  man  from  the  deserters  roll  with 
a  notation  on  the  transfer  that  the  balance  due  at  date  of  desertion  should  be 
checked  If  he  Is  convicted  of  desertion,  and  who  credits  the  account  with  said 
balance  but  on  transfer  neither  makes  the  checkage,  nor  puts  said  notice  on  the 
transfer  papers.  Is  responsible  for  the  overpayment  caused  by  said  noncheckage 
made  by  a  subsequent  paymaster  who  hnd  no  knowledge  that  said  checkage  had 
not  been  made.     (Comp.  Dec.  May  2,  1906.)  ^  ,     ^       ,.  ^        ^      ^^ 

The  accounts  of  an  enlisted  man  convicted  of  fraudulent  enlistment  were 
transferred  with  a  credit  balance  to  a  prison  ship  on  the  date  preceding  the 
date  on  which  the  sentence  took  effect.  The  balance  due  at  date  of  desertion 
was  never  checked.  It  was  held  that  the  paymaster  receiving  the  account  '  was 
responsible  for  the  overpayment  resulting  from  said  noncheckage,  because  it 
was  apparent  from  the  credit  balance  shown  on  the  transfer  that  the  aniount 
due  on  date  of  conviction  had  not  been  checked."    (Comp.  Dec.  May  2,  1906.) 

When  an  officer,  whose  duty  It  Is  to  do  so,  falls  to  request  the  discontinuance 
of  the  allotment  of  a  deserter,  and  such  failure  results  in  an  Illegal  payment  to 
the  allottee  after  the  deserter  Is  so  declared,  the  amount  of  such  illegal  payment 
is  chargeable  to  that  officer.  (Comp.  Dec.  Jan.  30,  1909.)  .^  .  ^^  ^  ^  ,  ^,  ^ 
If  a  request  to  stop  an  allotment  is  not  acknowledged,  it  is  the  duty  of  the 
officer  carrying  the  accounts  to  make  inquiry,  and  to  take  steps  necessary  to 
protect  himself  from  liability.  If  he  falls  to  do  this,  he  Is  liable  for  overpay- 
ments made  on  the  allotment.     (Comp.  Dec.  Nov.  10,  1908.) 

5/24/17. 


Section  42.— CLAIMS  AND  DISBTTRSEMENTS. 

Note. — Disbursements  in  particular,  see  Cliapter  XI,  Public  bills,  and  Chapter  XII, 
Pay  rolls ;  Vouchers  and  returns,  see  Chapter  X:iII,  Disbursing  returns. 

661.  Claims,  involving  other  than  routine  payments  on  account  of  pay  or  for 
supplies  or  services  regularly  procured,  will  be  acted  upon  as  below  |)rovideil. 

Claims  must  be  definite  and  specific  (6  Comp.  456;  11  MS.  Comp.  717;  Dig. 
1902,  p.  244)  and  must  be  accompanied  by  all  papers  necessary  to  fully  establish 
the  facts. 

(a)  Claims  for  pay. — "  Any  difference  of  pay  or  allowa«nces  to  which  an  officer 
or  enlisted  man  is  entitled  may  be  credited  by  an  officer  of  the  Pay  Corps  on  his 
current  rolls,  provided  that  in  cases  where  such  credits  are  differences  notetl  in 
the  administrative  analyses  of  pay  rolls  and  accounts  of  the  Marine  Cori^s  that 
fact  be  noted  as  the  authority  therefor ;  and  provided  further,  that  in  all  other 
cases  of  credits  for  any  period  not  borne  on  his  rolls  said  officer  or  enlisted 
man  presents  a  complete  statement  of  his  accounts  signed  by  the  officer  or  officers 
upon  whose  rolls  he  was  borne  during  the  period  in  question.  The  officer  making 
the  credit  shall  note  over  it  why  it  is  made  and  the  period  of  time  that  it 
embraces  and  shall  file  as  vouchers  with  his  rolls  the  orders,  letters,  or  other 
papers  which  establish  the  correctness  of  the  credit.  No  credit  will  be  made, 
however,  of  any  pay  or  allowances  which  accrued  at  any  time  prior  to  the 
two  fiscal  years  preceding  the  current  fiscal  year."     (N.  I.  4888-1.) 

"All  requests  for  credit  of  pay  and  allowances  accruing  during  d  periiul 
prior  to  the  two  fiscal  years  preceding  the  current  fiscal  year  or  other  requests 
which  for  any  reason  an  officer  of  the  Pay  Corps  may  decline  to  grant  shall 
be  made  the  subject  of  a  claim  on  the  Auditor  for  the  Navy  Department.  In 
such  case  the  claimant  shall  forward  with  the  claim,  in  addition  to  the  papers 
required  by  paragraph  one,  a  certificate  of  the  officer  carrying  his  accounts  that 
he  has  not  paid  and  will  not  pay  the  amount  claimed."     (N.  I.  4888-2.) 

(b)  Claims  payable  on  public  bill. — Documents  required,  see  par.  671  a,  b. 
When  authorized,  as  provided  in  paragraph  679,  the  supply  officer  will  settle  as 
therein  provided  certain  expense  claims  of  civilians,  travel  expense  claims  of 
officers  abroad,  and  incidental  expense  claims  connected  with  the  operation  of 
the  ship.  All  travel  claims  in  the  United  States,  unless  otherwise  directed  by 
the  department,  and  all  unusual  or  nonroutiue  claims,  including  damages,  sal- 
vage, demurrage,  claims  on  implied  contracts,  etc.,  should  be  forwarded  to  the 
Bureau  of  Supplies  and  Accounts  for  action. 

"  The  word  '  expense '  means  expenditure,  outlay,  or  disbursement  of  money. 
The  words  '  actual  and  necessary  expenses  only,'  as  used  in  the  Statutes,  mean, 
it  would  seem,  real  expenses,  and  were  intended  to  fence  against  apimrent, 
constructive  or  imaginary  expenses."     (Comp.  Dec.  Oct.  26,  1907.) 

662.  Disbursements — General  tests  of  validity. — It  is  the  duty  of  the  supply 
officer  to  scrutinize  all  prospective  disbursements  and  transactions  involving 
future  disbursements  (Purchases,  par.  481,  et  seq. ;  Pay-roll  credits,  par.  691  et 
seq. ;  Change  of  pay,  par.  714)  and  should  their  propriety  be  questionble,  to 
request  an  advance  decision  (par.  643)  or  to  decline  to  act,  whichever  eoui*se 
may  be  proper.  Such  disposition  of  the  case,  however,  is  permissible  only  with 
the  approval  of  the  military  superior,  who  is  authorized  to  insist  on  the  payment 
(or  purchase  or  credit)  being  made,  in  which  case  the  supply  officer  is  author- 
ized to  make  payment  under  protest  as  provided  in  paragraph  665. 

The  general  legality  of  a  prospective  transaction  should  be  submitted  to  the 
following  tests: 


5/24/17. 


225 


226 


CHAP.   IX.— DISBURSING — GENERAL  INSTRUCTIONS. 


SEC.   42. CLAIMS  AND  DISBURSEMENTS. 


227 


(a)  General  authority.— '*  The  authority  of  disbursiujr  officers^  o  make  pay- 
ments is  restricted  to  the  payment  of  fixed  salaries,  bills  for  supplies  purchased 
™nd  approved,  and  other  similar  demands  which  do  not  require  for  the  ascerUun- 
ment  of  thSr  validity  the  exercise  of  judicial  functions  in  weighmg  evidence 
™r  ?n  the  application  of  general  principles  of  law.  The  question  involved  in  the 
claiir  presenteil  is  a  mixed  question  of  fact  and  law,  and  requir^  a  determina- 
tion of  thV  effect  and  of  the  sufficiency  of  the  evidence  submitted  in  support  of 
the  claim  It  is  a  claim  therefore  which,  in  my  judgment,  a  disbursing  officer  is 
not  authorized  to  pay,  but  one  which  is  clearly  within  the  jurisdiction  of  the 

^^Th)^'Facts  ^d^^ide'nce  thereof.  (Substantiation  of  citizenship,  see  par. 
701-2  1— "Unless  otherwise  provided  by  law,  each  transaction  conducted  by  an 
officer  agent,  or  employee  of  the  Government  of  the  United  States  (which  when 
complked  will  require  the  payment  of  money  from  the  Treasury  or  payment 
to  be  made  therefor  or  thereon  by  a  disbursing  officer  or  agent  of  the  Govern- 
ment of  the  United  States)  shall  be  evidenced  by  a  written  or  printed  signed 
document  or  series  of  documents  which  shall  contain  a  complete  record  of  such 
transaction  ♦  ♦  ♦  Each  statement  of  fact  contained  in  such  document 
or  documents  shall  be  certified  or  otherwise  verified  by  a  person  who  in  regular 
line  of  duty  shall  have  knowledge  of  the  fact  or  facts  certified  or  otherwise 
verified  by  him,  and  who  when  certificate  is  made  shall  state  in  his  certificate 
that  he  has  personal  knowledge  of  the  facts  certified  or  otherwise  verified 
(Treas.  Dept.  Cir.  35,  May  20,  1911.)  For  papers  required  and  form  thereof, 
see  "  Public  bills,"  paragraph  671,  and  Chapter  XI,  "  Disbursing— Pay  rolls 

"  Disbursing  officers  are  not  required  to  make  payments  on  merely  formal  evi- 
dence If  thev  are  not  satisfied  that  the  facts  are  in  substance  such  as  to  justify 
oavment  thev  are  authorized  and  it  is  their  duty  to  require  reasonable  expla- 
nation or  further  evidence.     (See  5  Comp.  410.)"     (14  Ck)mp.  328.) 

"A  paymaster  may,  of  course,  use  his  own  judgment  as  to  the  evidence  upon 
which  he  will  make  payments,  but  the  payments  are  made  at  his  risk,  and  in 
failure  to  take  advantage  of  the  records  from  which  reliable  information  may 
be  had  he  increases  the  danger  of  making  illegal  disbursements.       (Comp.  Dec. 

"information  furnished  from  the  ship's  records  must  be  ci)nsidered  reliable. 

(Comp.  Dec.  Aug.  23,  1906.)  ,   „„^  ^>.^ 

"  Where  records  or  other  necessary  data  have  been  lost  or  destroyed,  and  the 
disbursing  officer  is  thereby  prevented  from  determining  the  correctness  of  any 
claim  pesented  to  him,  the  same  should  not  be  paid  by  him,  but  should  be  for- 
warded to  the  proper  auditor  for  adjustment,  with  such  information  as  may  be 
in  the  disbursing  officer's  possession."     (12  Comp.  721.) 

(c)  Sanction  of  regulations  and  practice.— Vf hen  a  departmental  regulation 
"  is  in  conflict  or  inconsistent  with  law,  it  must  yield  to  the  superior  authority 

of  the  statute."    (7  Comp.  268.)  ^  ^     ^^  .    ,i      4.    k      «« 

\  regulation  was  on  March  22.  1906,  construed  by  the  comptroller  to  be  con- 
trary to  law  "  It  was  by  authority  of  this  regulation  that  the  beneficiaries  paid 
bv  the  appellant  were  employed.  Since  a  long  time  before  the  passage  of  the 
prohibitory  law  referred  to  it  has  been  the  unbroken  practice  to  employ  the 
beneficiaries  and  pav  them  for  the  services.  The  accounts  containing  these  dis- 
bursements have  been  examined  and  settled  and  the  credit  for  the  payments 
allowed  by  the  auditors  and  second  comptrollers  under  the  old  system  of  ac- 
counting and  by  the  Auditor  for  the  Navy  Department  under  the  present  system. 
The  appellant  made  the  payments  In  good  faith  and  with  no  benefit  to  himself, 
but  with  the  knowledge  of  and  in  accordance  with  the  said  regulation  and  long- 
continued  practice.  I  am  of  the  opinion,  from  all  the  circumstances  above 
stated  that  the  appellant  should  be  allowed  credit  for  the  payments  made  to 
the  beneficiaries  before  March  22,  1906.  See  decision  of  April  11,  1905  (MS. 
Comp.  Dec.  vol.  33,  p.  144.)  See  also  United  States  v,  Macdaniel  (7  Pet.  1). 
(Comp.  Dec.  Feb.  9,  1907.) 
5/24/17. 


(d)  Sanction  of  comptroller's  decisions.— ''A  disbursing  officer  who  pays  a 
claim  about  which  there  may  be  any  doubt  without  availing  himself  of  the 
comptroller's  ruling,  which,  whether  right  or  wrong,  protects  the  officer  fully, 
can  have  no  just  ground  for  relief."  (4  Comp.  198.)  Applications  for  specific 
advance  decision,  see  paragraph  643. 

"An  advance  decision  rendered  by  the  Comptroller  of  the  Treasury  under  sec- 
tion 8  of  the  act  of  July  31,  1894  [see  par.  643],  is  conclusive  upon  the  auditor 
and  comptroller  only  as  to  the  particular  payment  involved  in  the  question 
presented."    (Digest  Comp.  Dec.  1902,  p.  286,  quoting  5  MS.  538.) 

"  Each  payment  was  in  accordance  with  the  decision  of  this  office  made  in 
construing  the  act  *  *  *,  in  cases  based  upon  facts  exactly  like  those 
involved  in  these  payments.  The  payments  were  also  made  prior  to  the  decision 
of  the  Court  of  Claims  construing  said  act.  Mr.  Stickney  was  a  disbursing 
officer,  and,  having  made  these  payments  in  accordance  with  the  decisions  of 
this  office  construing  the  act  governing  them,  is  protected  as  to  such  payments 
by  said  decisions,  and  the  amounts  so  paid  can  not  be  disallowed  in  his  accounts 
upon  a  different  construction  of  the  law."  (Comp.  Dec.  Jan.  21,  1907.)  A 
new  construction  of  the  law,  contrary  to  former  rulings,  applies  to  computations 
made  subsequent  to  the  date  of  such  decision,  or  to  the  date  a  disbursing  officer 
received  notice  of  such  decision,  provided  reasonable  diligence  was  exercised  to 
obtain  notice.    (Comp.  Dec.  Apr.  11,  1905.)     (See  par.  663,  "  Change  of  law.") 

"A  statement  made  by  the  Comptroller  of  the  Treasury  in  an  advance  de- 
cision upon  a  statement  of  facts  submitted  by  a  disbursing  officer,  which  is 
broader  than  the  facts  stated  rendered  necessary,  is  a  mere  dictum,  and  is  not 
binding  upon  the  Auditor  or  the  Comptroller  in  the  settlement  of  the  account 
of  the  disbursing  officer."     (5  Comp.  562.) 

(e)  Sanction  of  Zaw?.— Transactions  involving  payments  must  be  scrutinized 
as  to  their  legality  under  the  statutes  governing  the  various  classes  of  expendi- 
tures as  referred  to  in  Chapter  X,  "  Disbursing— Public  bills,"  and  Chapter  XI 
"  Disbursing— Pay  rolls,"  and  as  to  their  validity  under  general  provisions  of 
law  as  quoted  in  the  succeeding  paragraph. 
663.  Disbursements — Prohibitions : 

Additional  compensation.—''  No  officer  in  any  branch  of  the  public  service,  or 
any  other  person  whose  salary,  pay,  or  emoluments  are  fixed  by  law  or  regula- 
tions, shall  receive  any  additional  pay,  extra  allowance,  or  compensation  in 
any  form  whatever,  for  the  disbursement  of  public  money,  or  for  any  other 
service  or  duty  whatever,  unless  the  same  is  authorized  by  law,  and  the  appro- 
priation therefor  explicitly  states  that  it  is  for  such  additional  pay,  extra  allow- 
ance, or  compensation."     (Sec.  1765,  R.  S.) 

"  It  is  held  by  decisions  of  the  courts  and  of  this  office  that  these  statutes 
are  not  applicable  to  cases  where  two  distinct  offices,  places,  or  employments 
with  the  compensation  of  each  fixed  by  law  or  regulation  are  held  at  the  same 
time  by  one  person ;  but  they  are  held  to  prohibit  the  payment  of  additional  pay 
extra  allowance,  or  compensation  to  any  officer  or  person  in  the  public  service 
whose  salary,  pay,  or  emoluments  are  fixed  by  law  or  regulation,  unless  such 
additional  pay,  extra  allowance,  or  compensation  is  fixed  by  law  or  regulation 
and  appropriation  made  therefor.  This  rule  applies  even  though  the  additional 
services  are  rendered  outside  of  office  hours  or  during  vacation."  (Comp  Dec 
Mar.  20,  1911.) 

Advances  and  prepayments.— '' ^o  advance  of  public  money  shall  be  made 
in  any  case  whatever.  And  in  all  cases  of  contracts  for  the  performance  of 
any  service,  or  the  delivery  of  articles  of  any  description,  for  the  use  of  the 
United  States,  payment  shall  not  exceed  the  value  of  the  service  rendered  or 
of  the  articles  delivered  previously  to  such  payment."     (Sec.  3648,  R.  S.) 

Advance  payment  for  transportation  of  persons  is  permitted  by  tlie  act  of 
April  27,  1904  (see  par.  679).  j  uci  ui 

5/24/17. 


228 


CHAP.   IX.-^DISBURSING GENERAL   INSTRUCTIONS. 


SEC.   42. — CLAIMS  AND  DISBURSEMENTS. 


229 


The  annual  appropriations  for  transportation  authorize  the  advjince  of  c^^^^^^ 
to  enlisted  men  in  lieu  of  subsistence  and  transfers  en  route.  (See  pars.  517-51». 
Advances  to  shore  patrol,  see  par.  679,  Subsistence.) 

The  Revi^cHl  Statutes,  Section  1563,  authorize  such  advances  as  the  Preshlent 
may  dirm  to  persons  in  the  naval  service  employed  on  distant  stations.     (N.  R. 

^T;s!^n.:i^t^^TUe  payment  of  an  amount  due  a  claimant  to  a  person  desig- 
nated bv  him  is  prohibited  by  the  provisions  of  section  347  <    UevsedbU^^^^^ 
relative  to  the  transfer  and  assignment  of  claims  against  the  United  States. 

^^\m^uuents-^o  trustee  process,  garnishment,  injunction,  or  attachment  can 
be  re%^  z^l  by  officers  of  the  Government  in  respect  of  monies  due  creditors 
ol  the  L^U^l  States.    (Army  Pay  Manual,  1910,  quoting  Digest  2d  Comp.,  section 

^^7^JT/«tr-"  Where  the  law  itself  has  been  ch^  *     *     the  law 

gov^ns'f roi(.  the  date  it  goes  into  effect,  and  any  payment  made  contrary  thereto 
although  in  accordance  with  previous  practice,  must  be  ^^^J^'i^ci  be  illegal  and 
cre^lit  therefor  denied  by  the  accounting  officers."     (Comp.  Dec,  Utxy  27,  1907.) 
rSpp  nar   662d    change  of  construction  of  law.) 

>^i^fawVJro««rf.. -Claims  not  founded  on  contracts,  either  express  or  im- 
pli^T  Ct  iiponTereV  equitable  or  moral  grounds,  can  only  be  paid  after  direct 

''''^^:i:Z^n^'^e:sJ^  ^nJ^to^^^  -edit  for  niegal  payments 

though  claimed  on  e^iuitable  grounds."     (Comp.  Dec,  Aug.  -3.  1.KJ0.) 

"^T^Ucdncss  of  payee  and  orcrpa^menf^.-'' Where  a  per^^^^^^ 

and  cre<litor  of  the  Unitetl  States  in  any  form  the  officers  of  the  Ti  easury  Depart 

n  ent   ^^"ettling  the  accounts,  not  only  have  the  power  but  are  required  in  the 

I^lonpr  dischar-e  of  their  duties  to  set  off  the  one  indebtedness  against  the  other, 

Tn^l  to  alU>w  and  cermy  for  payment  only  the  balance  found  due  on  one  side  or 

tht>  ntlipr"     (17  Ct  CIS.,  327;  Comp.  Dec,  Mar.  2,  1910.) 

*^"  No  money  sliallbe  paid  to  any  person  for  his  eonipensation  who  }^^^^^ 

to  the  United  States  until  he  has  accounted  for  and  paid  into  the  Tieasurj  all 

«iim««  for  which  he  may  be  liable."     ( Sec.  1766,  K.  b. ) 

"Money  accruns  from  eonmu.te<l  rations  and  from  the  eonnnutation  for 
quarters  mfly  be  paid  regardless  of  the  person's  indebte.!ness."     (N.  R.  430a-2.) 

*^"?l'^o?-,Ti«nTnofpa\®^i.l  shall  not  he  commuted  in  advance,  nor  shall  com- 
mutS  raS  «o"to  "liquidate  indehtclness  to,  the  Gover..ment  except  when 
desired  bv  the  individuals  for  whom  commuted.       (N.  K.  4460.) 

Exemption  of  deposits.     (See  par.  749.)  „„  qoq  \ 

Tr-ivel  allowance  is  not  an  offset  against  indebtedness.  (See  par  828.) 
"Crnnvn^nt  other  than  such  as  are  produced  by  authorized  advances  will 
hP  invSlv  m^all  wed,  whether  made  in  money,  clothing,  or  small  stores, 
^cei^ln"  payments  ?<^^^^^^^  commutation  of  rations  and  such  advances  in  clothing 
oS^stmras  may  have  been  made  by  the  previous  order  of  the  comm^^^^ 
officer  of  a  ship,  on  the  gi-ouiid  that  they  were  necessary  for  the  hea  th  and 
^m?ort  of  the  men,  which  order  must  be  produced.  A  general  approval  of  the 
^li  ;«  whiPh  thP  advances  are  charged  will  not  be  sufficient."     (N.  R.  4457.) 

/V^^Vcc  p«  «  l>^^ym-"ts  for  the  Government  by  indirect  means 

is  n"  b^e  to  abu^,  a^^^        *     ♦  it  should  be  discouraged."    (Comp.  Dec,  Dec.  2, 

^^JZTloltfac1-X  contract  provided  for  liquidated  damages  in  the  sum  of 
iline^davX  default  of  contractor  in  completion  of  work.  Extension  of  time 
was  CTan?LTv  the  department  and  the  di.sbursing  officer  made  f u  1  Payment 
wMcf  was  disallowed  bv  the  auditor  on  the  ground  that  the  extension  did  not 
Tome  uX  the  ter  x!s  of  the  contract,  which  provided  that  "  in  the  absence  of  an 
pxnress  aS^eem^^^^  to  the  contrary  no  addition  to,  or  omissions  from 

o?  changerin  the  ^^^?k  or  materials  herein  specifically  provided  for  shall  be 

5/24/17. 


construed  to  extend  the  time  fixed  herein  for  the  final  completion  of  the  work. 
*  *  *  The  parties  having  liquidated  the  damages  to  result  from  delav  in 
completion  of  the  contract,  evidence  is  inadmissible  to  show  that  the  Govern- 
ment suffered  no  actual  damages  or  inconvenience  by  reason  of  such  delay.** 
(Comp.  Dec,  Sept.  13,  1911.) 

Wasteful  expenditures. — "Officers  shall  avoid  any  unnecesary  expenditure 
of  public  money  or  stores  and,  so  far  as  may  be  in  their  power,  prevent  the 
same  in  others.  Officers  shall  be  held  accountable  for  any  wasteful  or  im- 
proper expenditure  that   they  may  direct,  authorize,   or  knowingly  permit" 

'  -IM .   XV.   iDuT — 1, ) 

664.  Disbursements — Specific  authority. — "No  money  which  may  be  placed 
in  charge  of  an  officer  of  the  Pay  Corps  by  order  of,  or  authoritv  from,  his  com- 
manding or  superior  officer,  or  of  the  Treasury  or  Navy  Departments,  shall  be 
used  or  paid  without  the  sanction  or  approval  of  either  his  immediate  command- 
ing officer,  the  commander  in  chief  of  the  fleet,  the  commander  of  the  squadron, 
division,  or  station  to  which  he  belongs,  the  Auditor  for  the  Navy  Department, 
the  Comptroller  of  the  Treasury,  or  the  Secretary  of  the  Navy."     (N.  R.  4307.) 

The  autographic  signature  of  an  officer  empowered  to  direct  the  disbursement 
of  money  is  required  on  vouchers.  No  delegation  of  his  authority  is  permitted. 
(Comp.  Dec,  Apr.  24,  1905;  Aug.  14,  1907.)     (See  par.  136.) 

"  When  an  officer  of  the  Pay  Corps  has  received,  or  has  been  authorized  or 
directed  to  pay  over  any  public  money  without  the  previous  knowledge  or  sanc- 
tion of  his  immediate  commanding  officer  it  shall  be  the  duty  of  the  former  to 
report  to  him  forthwith  the  amount  received  or  paid  and  the  authority  under 
which  he  acted."     (N.  R.  4308.) 

665.  Disbursements  under  protest.— "  When  ordered  by  his  commanding 
officer  to  make  an  expenditure  of  money  or  stores  which  an  officer  of  the  Pay 
Corps  believes  to  be  illegal  or  contrary  to  regulation,  the  latter  shall  state  in 
writing  the  grounds  on  which  he  objects  to  obeying  the  order  and  request  that 
the  order  be  reiterated  in  writing.  On  the  receipt  of  such  order  the  expenditure 
shall  be  made."     (N.  R.  4309.) 

"  Disbursement  of  public  moneys  or  disposal  of  public  stores  made  by  a  dis- 
bursing officer  pursuant  to  an  order  of  any  commanding  officer  of  the  Navy  shall 
be  allowed  by  the  proper  accounting  officer  of  the  Treasury  in  settlement* of  the 
accounts  of  the  officer  upon  satisfactory  evidence  of  the  making  of  such  order 
and  of  the  payment  of  money  or  disposal  of  stores  in  conformity  with  it ;  and 
the  commanding  officer  by  whose  order  such  disbursement  or  disposal  was  made 
shall  be  held  accountable  for  the  same.     (Sec  285,  R.  S.)"     (N.  R.  4310-1.) 

"  The  foregoing,  however,  does  not  authorize  an  advance  of  public  money  by 
an  officer  of  the  Pay  Corps  to  the  commanding  officer  or  to  any  other  person  by 
his  order.  The  disbursement  presupposes  an  indebte<lness,  and  whether  the 
objects  for  which  the  indebtedness  accrued  were  sanctione<l  or  not  by  law  or 
regulation,  an  officer  of  the  Pay  Corps  would  be  entitled  to  a  credit  for  payment 
therefor,  when  made  by  order  of  the  commanding  officer ;  but  the  disbursement 
must  be  for  some  service  or  articles  furnished  in  accordance  with  law."  (N.  R. 
4310-2.) 

"  The  commanding  officer  will  be  held  accountable  by  the  Navy  Department 
for  every  expenditure  of  funds  or  property  made  by  his  authority ;  but  in  order 
to  charge  a  commanding  officer  with  pecuniary  responsibility  for  a  payment 
made  by  his  order  under  paragraph  1  of  this  article  it  is  necessary  that  there 
should  be  a  compliance  with  Art.  R.  4309,  for  in  the  absence  of  such  written 
order  from  the  commanding  officer,  after  a  statement  of  objections  has  been 
duly  made,  the  officer  of  the  Pay  Corps  and  not  the  commanding  officer  will  be 
held  responsible."     (N.  R.  4310-3.) 

"  The  Secretary  of  the  Navy  is  a  civil  officer  and  not  a  commanding  officer  of 
the  Navy  within  the  meaning  of  section  285  of  the  Revised  Statutes."  (CkympL 
Dec,  Sept.  13,  1911.) 

5/24/17. 


73416"— 18- 


-17 


230  CHAP.  K.— DISBURSING— GENERAL  INSTRUCTIONS. 

receipt  (except  when  receipt  is  ^'^^/'^'erlf ore  no  vM  for  a  payment 
payment  is  made  in  cash,  i.  e- cujrem^y     ^nerei^e  n,  p  ^^^^j^ 

F£%^V^rp"a;SK..?n1nS^^^^^^^^^  ^.ngie  receipt  oniy." 

^^•iTaToker  charged  with  the  «^>>---^:„f  rbe^'^rwrr^^^^^ 
receives,  or  transmits  to  the  Treasury  D^  [^f  "^  Stalls  without  having  paid 
any  receipt  or  voucher  from  a  creditor  of  to^L  nU^^^^        disbursement,  or  in 

rh  o^c^?  to  ^M--  uVoTthTa^o^S  ^;e.^fl^  in  such  receipt  or  voucher. 
(Sec.  5496,  R.  S.)"     (N.  R.  4317.) 

5/24/17. 


CHAPTER  X. 
DISBURSING— PUBLIC  BILLS. 

Note. — Purchases,  see  par.  481  et  seq. ;  general  provisions  as  to  dlsbareements,  „^ 
par,  662  et  seq. ;  bills  covering  purchases  by  fleet,  division,  or  squadron  paymaster,  see 
par.  72 ;  bills  for  ships  not  carrying  supply  officers,  see  par.  82. 

Section  43.— PREPAKATION  AND  PAYMENT  OF  BILLS. 

671.  Documents  required. — The  following  papers  are  required  to  be  in  hand 
before  preparation  and  payment  of  a  public  bill,  and  they  must  subsequently  be 
attached  to  the  original  of  the  latter  to  be  forwarded  with  the  quarterly  re- 
turns to  the  Treasury  Department: 

(a)  An  original,  itemized,  certified  bill,  with  unit  prices,  and  with  all  dis- 
counts applied  on  the  face  thereof,  must  be  submitted  by  the  dealer  or  other 
claimant  (except  where  inappropriate,  as  in  the  case  of  commuted  rations,  etc.) 
"  expressed  in  the  currency  of  the  country,  or  in  the  same  currency  in  which  the 
transaction  is  entered  in  the  merchant's  books  and  accounts.  ♦  *  *  Should 
there  be  a  difference  between  the  public  bill  and  the  merchant's  bill,  such  differ- 
ence shall  be  explained  on  the  latter,  but  in  no  case  shall  the  items,  quantities, 
prices,  extensions,  or  footings  in  the  merchant's  bill  be  altered  in  any  respect." 
(N.  I.  4484-1.) 

On  the  face  of  his  bill  the  claimant  must  make  the  following  certificate  over 
his  signature:  "Certified  correct  and  jufet;  payment  not  received."  Such  cer- 
tificate may  be  dispensed  with,  provided  the  claimant  signs  a  similar  certificate 
on  the  face  of  the  original  copy  of  the  public  bill.     (Tr.  Circ.  52,  1907.) 

A  claim  for  reimbursement  should  be  accompanied  by  receipted  subvouchers, 
fully  covering  it  when  practicable,  and  by  claimant's  certificate  that  the  ex- 
penses were  actual  and  necessary  and  that  the  amounts  claimed  were  actually 
expended,  such  certificate  to  explain  the  absence  of  all  subvouchers  not  sub- 
mitted. 

(&)  Original  authorization. — ^The  authority  for  every  purchase  of  supplies  or 
procurement  of  services  (except  under  bureau  or  supply  office  contract)  must 
be  evidenced  by  the  original  approved  requisition,  duly  signed  by  the  proper 
officers,  but  the  authority  for  purchases  of  an  incidental  nature,  such  as  those 
failing  under  Title  V  (par.  943),  may  be  evidenced  by  the  commanding  officer's 
original  written  order.  In  the  event  of  the  loss  of  the  original  of  a  requisition, 
a  copy  shall  be  attached  to  the  public  bill,  with  a  memorandum  signed  by  the 
supply  officer  and  the  commanding  officer,  stating  that  the  original  has  been  lost, 
that  the  ship's  records  have  been  examined  and  show  that  payment  has  not 
previously  been  made,  and  that  such  notation  has  been  made  in  the  records  as 
will  prevent  a  duplication  of  payment 

In  the  case  of  reimbursement  claims,  the  authority  under  which  the  claimant 
incurred  the  expenses  (except  routine  expenses  for  postage,  telegrams,  etc.) 
must  be  evidenced  by  the  original  orders  or  other  authority  under  which  he 
acted.  The  originals  of  such  orders  will  be  indorsed  by  the  supply  officer  with 
the  date  and  amount  paid,  and  return  to  the  claimant ;  a  cert&ed  copy,  to  in- 
clude such  indorsement,  shall  be  filed  with  the  public  bUL 

6/24/17. 


232 


CHAP.   X. — DISBURSING — PUBLIC   BILLS. 


SEC.   43. — PREPABATION  AND  PAYMENT  OF  BILLS. 


233 


(c)  Proposal  and  acccptance.-Where  supplies  are  P^^^^f  ^,,^"^^^^*'*^ 
prociired  under  written  proposal  and  acceptance,  such  PJ^^^^^^^^' ^^^^^  ^^.^^ 
ance  shown  on  the  face  thereof,  should  accompany  the  ^^^^  \*?l^„^^^^^^i  ^^^ 
thereof  and  be  filed  with  the  auditor  as^J^quired  by  section  3.43,  ^^^^^^  S^^J 
utes.     (Comp.  Dec.  Aug.  13,  1908;  Oct.  31,  1910.  Auditor.  Mar.  29. 1912.  S.  A.  M. 

^^72    PromDtness  in  preparation.—"  Public  bills  for  deliveries  accepted  shall 
be  JrepTrTanTforwar^^^  *    *    *    in  order  that  dealers  may 

ilvrn^JiS-asion  to  address  letters  of  inquiry  or  complaint  to  the  department. 

(N    I.  4691.) 
673.  Preparation  of  public  bills  (S.  &  A.  Form  51)  =  ^ 

1    Far  one  ship  only-" No  public  bill  shall  represent  purchases  for  more 

*^rD«L'-Public''bins1^^^  the  correct  dates  on  which  stores  are  re- 

ceived or  services  rendered,  also  the  dates  when  the  purchases  were  actually 

-TsJrX  ^^^iSZ::':^^  .-...-Each  public  bill  ^^^^^^^^^^^^ 

^.^t^st^?^^^^^^^^^^^  oTpVorfiiTyr f  Xuid  '^.^.a''^^U''^i^''^ 

""^Thfllifrearappropriation.  and  title  chargeable  shall  be  entered  on  the  public 
bill.  Except  WheVe  stores  have  been  purchased  under  "General  account  of  ad- 
vance^^Naval  supply  account"  (par.  934a),  the  appropriation  concerned  In  any 
expenditure,  and  the  bureau  having  cognizance  of  the  ^^^^^^^.^.^^^^^^f^ftleJ 
reference  to  the  Digest  of  Annual  Appropriations  in  force  at  the  time.     (Titles. 

"^ArjuW^biufSrlpared  for  material  which  is  taken  up  in  the  Naval  Supp^^ 
Account  must  quote  "  General  account  of  advances,  N.  S.  A.,  Title  X  .whereas 
o^uWic  bills  prepared  under  an  appropriation  the  material  must  not  be  taken 
iin  in  the  Naval  Supplv  Account.    S.  A.  M.  3879.  i.,^„„ 

'^^'  Section  l690,  Revise!  Statutes,  provides  that '  all  balances  of  JPP^^t'"^ 
contained  In  the  annual  appropriation  bills,  and  made  sP«"fi^« "f/^J  Sfch  fiSS 
nf  iinv  fiscal  Tear  and  remaining  unexpended  at  the  expiration  of  sucti  nscai 
jear?8haUonl^;^' applied  to  the^payment  of  expenses  P'operly  incurred  durmg 
tMt  year,  or  to  the  fulflllment  of  contracts  properly  "ade.'^'th'n  that  year 
wid  balaAces  not  ne«led  for  such  purposes  shall  be  carried  to  the  surplus 

^f'Reo^iJiof^f^ltce.-Tbe  number  of  the  requisition  and  date  of  approval 
shtll  te  eTter^   (K  I    448a^),  or  similar  reference  to  other  authorization 
If  the  re^uSn  w  other  authorization  has  been  filed  with  a  Public  b'U  of 
rTrinrdntP  reference  •<hall  be  made  to  the  number  and  date  of  such  public  bill. 
PayLente  for  IrTcfes  or  ^rvices  covered  by  separate  requisitions  should  be 

'"TpZo^'Z':ZtoTe  reterence-lt  tr.  proposal  «f  »-P^- ^^t 
been  fli«I  with  a  public  bill  of  prior  date,  reference  shall  be  made  to  the  num- 
ber and  date  of  such  public  bill.     (S.  A.  M.  2021.)  ...    u     1    „»  c    «.  i 

^6  Data  Z  to  method  of  p«rcft«.e.-The  '°f  ™<^  '»"f  «,V''^ ''iV'must  t 
Form  51,  approved  by  the  Treasury  Department  August  27,  1907,  must  be 

T''c^.r«c?r°f^'S.-«  pu^chts^is'S^Vureau  contract,  the  number  of  the 
^ntr«^ shall  b^  Sred  desi^ated  thus:  "  Bu."  If  on  a  supply  office  contract, 
r  number  of  the  Sract  sMll  be  entered,  followed  by  name  of  station  or 

''Tc'I^Zr^tavfiieaof^^iel  contracts  are  in  force,  explanation  must 
hP  made  of  purchases  from  dealers  other  than  the  contractor. 

J^^l^  oTdel^ery  of  provisions  purchased  under  annual  and  quarterly  con- 
tracts  must  be  noted.     (S.  A.  M.  1945.) 

5/24/17. 


10.  Dealer's  invoice  number,  if  appearing  on  his  bill,  shall  be  entered.  (S. 
A.  M.  1286.) 

11.  Entry  and  arrangement  of  items. — "  The  name,  number,  or  quantity,  price 
of  each  article,  and  amount  in  the  currency  of  the  country,  with  its  equivalent 
amount  in  United  States  money  at  the  legal  or  authorized  rate,  shall  be  dis- 
tinctly specified."  (N.  I.  4483^.)  "The  latest  classification  shall  be  adhered 
to  in  the  arrangement  of  items."     (N.  I.  4483-3.  see  par.  153.) 

12.  Corrections  of  prices  or  quantities,  see  paragraph  671a. 

13.  Certificate  of  inspection  and  reception. — "  The  public  bill  shall  bear  a  cer- 
tificate by  the  head  of  department  for  which  the  supplies  were  purchased  that 
the  articles  were  inspected  as  to  quality  and  quantity  and  received  into  his 
custody."     (N.  I.  4483-1.) 

14.  Certificate  of  purchase  must  be  made  by  the  purchasing  officer  as  indi- 
cated on  Form  51. 

15.  Check  reference. — "  When  payment  is  made  by  check  or  bill  of  exchange, 
no  receipt  shall  be  taken,  but  instead  there  shall  be  noted  on  the  public  bill 
the  date,  number,  and  the  amount  of  the  check,  and  the  depository  on  whom 
drawn,  or,  in  the  case  of  a  bill  of  exchange,  its  number  and  amount,  and 
whether  drawn  on  the  fiscal  agents  or  the  Secretary  of  the  Navy."  (N.  I. 
4483-4.) 

16.  Memorandum  copies  (/?.  d  A.  Form  51-a). — See  also  par.  678.)  **  Unless 
required  by  law,  vouchers  shall  not  be* taken  in  exact  duplicate,  triplicate,  etc. 
Only  one  copy  of  a  voucher,  the  original,  shall  contain  signed  certifications, 
approvals,  and  receipts.  As  many  copies  in  memorandum  form  duly  authenti- 
cated if  desired,  may  be  taken  as  administrative  requirements  demand."  (Tr. 
Circ.  52,  1907.) 

All  copies  must  be  perfectly  legible. 

"  One  memorandum  copy  of  each  public  bill  shall  be  forwarded  to  the  Bureau 
of  Supplies  and  Accounts  with  the  quarterly  schedule  of  disbursements. 

"  One  memorandum  copy  shall  be  retained  by  the  officer  making  payment 
for  his  files. 

"  The  supply  officer  shall  forward  a  memorandum  copy  of  every  public  bill 
as  soon  as  practicable  after  it  is  paid  to  the  commander  in  chief  for  the  files 
of  the  fleet  paymaster. 

"  He  shall  also  furnish  heads  of  departments  with  memorandum  copies  of 
public  bills  pertaining  to  their  departments  in  lieu  of  invoices,  and  memo- 
randum copies  to  the  bureau  concerned,  except  to  the  Bureau  of  Supplies  and 
Accounts  and  the  office  of  the  Secretary  of  the  Navy. 

"A  memorandum  copy  of  each  public  bill  in  payment  for  coal  or  fuel  oil 
shall  be  mailed  to  the  Bureau  of  Supplies  and  Accounts  immediately  upon 
preparation."     (N.  I.  4484-4  to  8.) 

674.  Approval  before  payment. —  (See  pars.  21  and  664.)  The  signature  of 
the  commanding  officer  must  appear  on  the  public  bill  as  indicated  on  Form  51. 

675.  Payments  to  defaulting  contractors. — "  A  contractor  who  is  in  default 
under  a  contract  with  the  United  States  should  not  be  imid  by  a  disbursing 
officer  the  balance  due  to  him  on  other  contracts  until  his  liability  for  the 
default  has  been  ascertained  and  adjusted."     (2  Comp.  429.)     (See  par.  506.) 

676.  Payments  should  be  by  check. — All  bills  for  supplies  within  the  United 
States  should  be  paid  by  (iovernment  check.  Bills  outside  the  United  States 
should  be  paid  in  the  same  manner  whenever  it  is  possible  to  have  checks 
accepted  at  full  value. 

677.  Time  of  payment. — Bills  will  be  promptly  paid.  Bills  covering  daily 
or  frequent  deliveries  will  be  settled  monthly  and  upon  sailing  from  port. 

5/24/17. 


234 


CHAP.  X.— DISBURSING PUBLIC  BILLS. 


SEC.  43. PREPARATION  AND  PAYMENT  OF  BILLS. 


235 


678.  PubUc  bill  table- 


Title. 


ObJeoL 


X 
X 
X 

X 

X 

c 

B 
B 


Appropriation. 


Mein<nimd\un  copies  (Fonn  61a). 


Naval    supply    account 
stores. 

Provisions 

Ship's  stwe  supplies 

Clothing 


of 


P 

DorK 

C 

C 

V 

V 
V 


Coal  and  fuel  oil 

Ammunition,  Medical  and 
Marine  C«t>s  supplies. 

Consumable  supplies  on 
nongeneral  supply  ships. 

Equipage-.....-.-.-  —  ■- 

Eguipage    (Medical   and 
Marine  Corps). 

Equipage,  nongeneral  sup- 
ply ship. 

Repairs  to  equipage 

Repairs  to  ship 

Monthly  ration  vouchers 
(Form233i). 

Services     chargeable     to 
ship. 

Services  of  a  general  na- 


General    account 

advances. 

Provisions,  Navy 

do .- •-• 

Clothing   and    small 

stores  fund. 
General    account    of 

advances. 
Annual  ctmcemed. ... 


.do. 


.do. 
.do. 

.do. 


ture. 

Freight - 

Crew's  entertainment . 


Provisions,  Navy. . 


Annual  concerned. 
do 


Freight 

Ship's  store  profits . 


.  UTUess  aesired.  copies  ot  public  bills  other  ttan  tho«,  under  Title  B  and  O.  A.  A.-N.  S.  A.  need  not 
'*.!S*ca^'oV,LV7farr^e"w?X'.«wK  officer  in  charge  P.  *  C.  depot. 
. SSSSS;  S^ippUe^  and'Accounts,  Form  516. 

♦  Head  of  department  concerned.  r.«s^ 

•  E^ept  SuppUes  and  Accounts  and  Secretary's  Office. 
•Statement  of  ships'  store  profits. 

679.  Public  bills  by  objects. —  „„,  4«i  ^   t*,- 

following  classlflcatloo  is  designed  to  Indude  ^'»»;74«»",J^f7„'Jf^«t,J,»|  "governing  sucl. 

gf/t?/^*  ^'c^eT^ey%{v%  ^?ilVc?4TeV'di'X-?t'-  fSSTX  "cTa'sSaJ^^ 
'^Tr^^^^^y^Srr^icS^^-^^  tld-ernel-lS  IScfudl  .ns.rnctions  governing  the 
"&r"k?1Sat™o??onrr&ng  to  claims,  see  paragraph  661  et  .e,. 

.^     _.  .  „  /rrsH^  v\ "Rills  for  advertising  are  allowed  by  the  accounting 

offi'c^rs^wl^e^n  ^^^^^^^  of  thiwritten  authority  of  the^ecre- 

^fr^of  tSe  Navy  and  a  certified  copy  of  the  advertisement"     (N.  I.  4946-2.) 

5/24/17, 


"All  advertisements,  notices,  proposals  for  contracts,  and  all  forms  of  ad- 
vertising required  by  law  for  the  several  departments  of  the  Government  may 
be  paid  for  at  a  price  not  to  exceed  the  commercial  rates  charged  to  private  in- 
dividuals, with  the  usual  discounts,  such  rates  to  be  ascertained  from  sworn 
statements  to  be  furnished  by  the  proprietors  or  publishers  of  the  newspapers 
proposing  so  to  advertise.     (Act  of  June  20,  1878.)"     (N.  I.  4946-3.) 

Brokerage. — Payment  forbidden,  see  paragraph  488. 

Canal  tolU  (Title  C). — "  Payment  of  canal  tolls  for  vessels  of  the  Navy  pass- 
ing through  the  Suez  Canal  shall  be  made  by  drafts  on  the  fiscal  agents  at 
London  [see  par.  560]  at  the  rate  of  25.20  francs  for  a  pound  sterling  Such 
pavment  shall  not  be  made  in  specie."  (G.  O.  140,  Sept.  2.  1903.)  Payment 
will  be  made  on  the  basis  of  the  "  net  tonnage  for  the  Suez  Canal "  as  laid  down 
for  individual  ships  In  the  Navy  Register. 

Carriage  hire  (Title  V). — "The  expense  of  travel  by  vehicle  or  train  In  con- 
nection with  visits  of  ceremony  abroad  is  a  legitimate  charge  against  the  appro- 
priation 'Pav,  miscellaneous.'"  (Comp.  Dec.  Nov.  21,  1907.)  The  si>eclfic 
nature  of  the  business  requiring  the  hire  of  a  carriage  and  the  necessity  there- 
for must  be  shown  on  the  face  of  the  public  bill  for  same.     (S.  A.  M.  520.) 

Where  conditions  (at  Vera  Cruz)  were  "unusual  and  extraordinary"  cost  of 
carriage  hire  by  officer  of  Marine  Corps  a  proper  charge  against  "  Contingent, 
Marine  Corps."     (Comp.  Dec.  July  22, 1915.) 

Candidates— Expenses  of. — "No  allowance  shall  be  made  for  the  expenses  of 
persons  undergoing  examination  for  appointments,  except  as  provided  by  law  for 
midshipmen."     (N.  R.  4540.)  ^     .     .   .     .^ 

Cash  advanced  on  transportation  requests  (Title  V),  as  authorized  in  the 
annual  appropriation  acts,  shall  be  accounted  for  monthly  on  public  bill  under 
Title  V  and  the  proper  appropriation  (par.  517).  The  public  bill  shall  be  sup- 
ported by  subvouchers  in  the  form  of  individual  receipts  (S.  &  A.  Form  256), 
which  should  state  the  object  of  the  travel. 

Charter  of  a  t?e««el.— The  fourth  copy  of  the  charter  party  (par.  495)  shall  be 
attached  to  the  original  of  the  public  bill. 

Collection  charges  on  checks,  see  "  Expressage  of  funds,"  below. 

Commissions  and  inquiries.—''  No  accounting  or  disbursing  officer  of  the  Gov- 
ernment shall  allow  or  pay  any  account  or  charge  whatever  growing  out  of,  or 
in  any  way  connected  with,  any  commission  or  inquiry,  except  courts-martial  or 
courts  of  inquiry,  in  the  military  or  naval  service  of  the  United  States,  until 
special  appropriations  shall  have  been  made  by  law  to  pay  such  accounts  and 
charges.     (See  3681,  R.  S.)"     (N.  R.  4304.) 

Containers. — See  paragraph  305. 

Coal.—^ee  "  Fuel "  below. 

Damages.— Clsiims  for  damages  should  be  referred  to  the  bureau. 

Delivery  charges,  payable  under  same  title  as  stores  purchased,  see  para- 
graph 193.  * 

Dentists'  hills.— Where  an  officer  receives  an  injury  in  line  of  duty  requiring 
the  services  of  a  dentist,  payment  is  authorized  under  section  1586,  Revised 
Statutes.     (Comp.  Dec.,  Mar.  15, 1915.) 

Emergencies  and  extraordinary  requirements. — Where  obligations  of  this 
character  have  been  Incurred  and  there  is  no  appropriation  available  for  their 
payment  other  than  "Contingent,  Navy,"  bills  for  supplies  and  claims  for 
reimbursement  of  expenses  of  this  nature  should  be  forwarded  to  the  depart- 
ment for  approval  before  payment  unless  such  approval  has  been  obtained. 

Entertainment  (Title  V).— "Under  the  broad  power  conferred  upon  the  Sec- 
retary of  the  Navy  by  the  act  of  March  2,  1907,  appropriating  funds  for  the 
contingent  expenses  of  the  Navy  for  the  fiscal  year  1907,  to  expend  said  appro- 
priation *  for  such  purposes  as  he  may  deem  proper,'  he  is  authorized  to  make 
an  allotment  therefrom,  in  his  discretion,  for  the  payment  of  the  expenses  of 
the  entertainment  of  the  naval  authorities  of  another  nation  by  officers  of 
the  Navy  of  the  United  States."     (14  Comp.,  344.) 

5/24/17. 


236 


CHAP.   X. — DISBURSING — PUBLIC  BILLS. 


Expressage  and  freight  (Title  V,  appropriation  "Freight,  Supplies  and 
Accounts"). — "Transportation  charges  on  shipments  made  direct  from  a 
ship,  where  such  charges  are  payable  by  the  Government,  shall  be  paid  by 
the  supply  officer  of  the  ship"  (N.  I.  4405-5),  except  in  the  case  of  shipments 
over  land-grant  or  bond-aided  railroads  (see  par.  270a),  in  which  case  the 
vouchers  should  be  forwarded  to  S.  &  A.  for  settlement  by  the  Auditor  for 
the  Navy  Department.  Transportation  charges  on.  shipments  received  by  a 
vessel  will  not  be  paid  by  the  supply  officer. 

"Public  bills  for  payments  of  freight  shall  be  accompanied  by  the  accom- 
llished  original  bill  of  lading."  (N.  I.  4484-3.)  Loss  of  bill  of  lading,  see 
paragraphs  272-273.     Bills  should  be  r»repared  on  S.  &  A.  Forms  51  and  51a. 

When  the  accomplished  bill  of  lading  or  other  advices  from  the  consignee 
show  that  articles  were  missing  or  damaged  in  the  shipment,  public  bill  should 
be  prepared  in  favor  of  the  last  carrier,  unless  otherwise  expressly  stipulated, 
for  the  full  amount  of  the  freight  charges;  the  freight  charges  unearned  by 
reason  of  lost  articles  should  then  be  deducted  on  the  face  of  the  public  bill 
and  the  bill  paid.  At  the  same  time  a  claim  should  be  made  upon  the  last 
carrier  for  the  value  of  lost  articles  and  the  amount  of  damage  to  damaged 
articles,  and  collection  made  as  a  separate  transaction  simultaneously  with  the 
pavment  of  transportation  charges. 

if  settlement  on  this  basis  can  not  be  made,  and  is  refused  except  upon 
full  payment  without  deduction,  and  if  such  action  becomes  necessary  in  order 
to  secure  the  stores  or  material,  payment  may  be  made  in  full,  under  protest, 
and  the  full  particulars  reported  to  S.  &  A,  with  all  papers  necessary  to  the 
presentation  of  claim  upon  the  transportation  company. 

The  prepayment  of  charges  for  transportation  is  prohibited  by  section  3648, 
Revised  Statutes.  "  The  rules  or  customs  of  railroad,  express,  or  other  private 
companies,  however  reasonable,  can  not  supersede  an  express  provision  of  a 
statute,  and  if  those  companies  decline  to  render  service  except  on  such  terms 
the  inconvenience  must  be  borne  until  the  statute  is  modified  or  repealed."  (4 
Comp.,  544,  overruling  3  Ck)mp.,  181. ) 

Charges  by  express  companies  for  transportation  for  the  Government  over 
land-grant  railroads  are  not  subject  to  deduction  on  account  of  aid  received  by 
j<uch  railroads  by  grant  of  land.     (7  Comp.,  334.) 

Exprcssage  of  funds  (Title  V,  appropriation  "Pay,  miscellaneous').—  No 
allowance  will  be  made  to  any  disbursing  officer  for  expenses  charged  for  col- 
lecting money  on  checks,  except  the  unavoidable  payment  of  express  charges 
for  money  brought  from  a  distant  point.  Such  charges  may  be  paid  on  public 
bills  under  appropriation  '  Pay,  miscellaneous.'  "     ( N.  R.  4335-5. ) 

There  is  no  authority  for  the  payment  of  insurance  for  the  transportation 
of  Government  funds.     (Comp.  Dec.,  June  16, 1916.) 

f'uel. — Public  bills  for  fuel  not  furnished  by  the  Government  to  ships  operat- 
ing under  the  general  supply  system  ordinarily  will  be  paid  by  the  supply 
officer  carrying  the  accounts  of  such  vessel.  For  instructions  relative  to  invoic- 
ing and  pavment  of  public  bills  for  fuel,  see  "  Fuel,"  under  paragraph  305. 

"A  memorandum  copy  of  each  public  bill  in  payment  for  coal  or  fuel  oil 
shall  be  mailed  to  the  Bureau  of  Supplies  and  Accounts  immediately  upon 
preparation."  (N.  I.  4484-8.)  This  copy  shall  be  inscribed  "For  coal  section. 
Bureau  of  Supplies  and  Accounts." 

All  public  bills  for  coal  should  state  the  full  trade  name,  how  delivered 
(whether  on  board,  trimmed,  or  alongside),  and  the  unit  price  per  ton.     (N.  I. 

4483-3.) 

Funeral  expenses  (Title  V,  appropriation  "Contingent,  Medicine  and  Sur- 
gery").— Public  bills  for  funeral  expenses  must  be  approved  as  provided  in 
paragraph  495. 

5/24/17. 


SEC.   43. PREPARATION   AND  PAYMENT  OF   BILLS. 


237 


Interment  of  remains — retired  enlisted  men. — Man  dying  at  a  naval  hospluiU 
indigent,  body  not  claimed,  expenses  of  interment  may  be  paid  from  "Contin- 
gent, Medicine  and  Surgery."    (Comp.  Dec.  Sept.  19,  1914.) 

Ice. — Contracts  for  ice  for  ships  visiting  navy  yards  and  stations  are  usually 
made  by  the  local  supply  officer  under  authority  of  an  approved  Naval  Supply 
Account  requisition.  Ships'  supply  officers  requiring  ice  should  procure  a  copy 
of  the  ice  contract  at  the  port  where  they  desire  deliveries  and  be  guideil  by 
the  instructions  contained  therein  as  to  placing  of  orders  and  reporting  receipts. 
The  quantity  of  ice  received  by  each  ship  will  be  invoiced  to  it  by  the  local 
supply  officer,  who  also  will  prepare  the  public  bill  covering  payment. 

The  supply  officer  of  the  ship  will  take  up  the  invoice  in  the  Naval  Supply 
Account  (Title  X)  and  make  distribution  of  cost  as  follows:  Ice  used  for  cool- 
ing drinking  water  will  be  stubbed  out  and  charged  ,to  "  Fuel  and  Transporta- 
tion," but  without  charge  to  the  ship's  money  allotment ;  ice  used  for  preserva- 
tion  of  fresh  provisions  will  be  invoiced  to  the  provisions  account  as  a  charge 
to  "  Provisions,  Navy."  At  ports  where  no  ice  contracts  are  in  effect  and  supply 
officers  of  ships  place  their  own  contracts,  they  also  will  prepare  the  public  bills 
therefor. 

Should  purchase  be  made  under  General  Account  of  Advances,  the  item 
will  be  taken  up  in  the  Naval  Supply  Account  and  the  cost  distributed  the 
same  as  if  obtained  at  a  yard  where  a  contract  is  in  force.  Should  purchase 
be  authorized  against  appropriation  "  Provisions,  Navy,"  the  public  bill  will  be 
inscribed  Title  X  and  the  cost  taken  up  on  the  Provisions  return  (Form  36) 
and  a  copy  of  the  public  bill  submitted  with  that  return  as  a  voucher.  Should 
the  purchase  be  authorized  against  appropriation  "  Fuel  and  Transportation," 
the  public  bill  will  be  inscribed  Title  C,  in  which  case  no  further  accounting  is 
necessary  as  the  appropriation  and  cost  charge  is  made  directly  from  the  infor- 
mation appearing  on  the  schedule  of  disbursements  where  the  public  bill  in 
payment  is  listed.     (See  Ice,  par.  305.) 

Laundry  (Title  C)  for  the  sick  is  payable  from  the  appropriation  "Contin- 
gent, Medicine  and  Surgery."  The  comptroller  decided  February  12,  1913.  that 
a  fireman  who  also  did  laundry  work  for  the  medical  department  *'  held  two 
separate  employments,  each  with  its  own  duties  and  its  o^yn  comi)ensiition, 
fixed  by  law  or  regulation,  and  under  the  ruling  in  United  States,  r.  Saunders 
(120  U.  S.,  126)  he  is  entitled  to  the  compensation  of  each;  provided  they  were 
compatible,  and  the  duties  of  each  were  fully  discharged." 

Medicines  and  medical  treatment  (Title  C.  appropriation  "Medical  Depart- 
ment " ) . — "  Officers  and  enlisted  men  of  the  Navy  and  Marine  Corps,  when  on 
duty  at  a  place  where  there  is  no  naval  hospital,  may  be  sent  to  other  hospitals 
upon  the  order  of  the  commander  in  chief  or  the  senior  officer  present,  and  the 
expenses  of  such  persons  shall  be  paid  from  the  naval  hospital  fund;  and  no 
other  charge  shall  be  made  against  their  accounts  than  such  as  are  made  for 
persons  under  treatment  at  naval  hospitals."     (N.  R.  4532-1.) 

"  Expenses  incurred  by  an  officer  of  the  Navy  for  medicines  and  medical 
attendance  shall  not  be  allowed  unless  they  were  incurred  when  he  was  on 
duty,  and  the  medicines  could  not  have  been  obtained  from  naval  supplies,  or 
the  attendance  of  a  naval  medical  officer  could  not  have  been  had.  (Sec. 
1 586,  R.  S. ) "     ( N.  R.  4534-1. ) 

Medical  expenses  for  accident  not  in  line  of  duty.  Department's  construction 
of  the  words  "  line  of  duty  "  is  that  one  hurt  while  "  attending  to  his  own  per- 
sonal business  or  pleasure  "  is  not  in  a  "  duty  status  within  the  meaning  of  sec- 
tion 1586  of  .the  Revised  Statutes."  (S.  A.  M.  3343,  citing  case  of  Lieut.  Com- 
mander Foote.) 

A  private  marine  taken  ill  or  injured  while  absent  from  duty  and  away  from 
the  facilities  furnished  by  the  Government  for  such  care  when  injured  or 
ill  *  *  *  must  bear  the  expense  of  such  medical  attention  as  may  be  nec- 
essary.    (Comp.  Dec.  Apr.  6,  1915.) 

5/24/17. 


238 


CHAP.   X. — DISBURSING PUBLIC   BILLS. 


"All  claims  for  expenses  incurred  for  medicines  and  medical  attendance  shall 
be  forwarded  to  the  Bureau  of  Medicine  and  Surj^ery  for  examination  and 
approval.  After  approval  such  claims  shall  be  forwarded  to  the  Bureau  of 
Supplies  and  Accounts  for  payment  by  such  officer  as  he  may  designate  Claims 
shall  be  accompanied  by  receipted  bills  and  all  other  papers  pertaining  thereto. 

(N.  R.  4534-3.) 

Mileage,  see  "  Traveling  expenses."  «,  ^  ^  * 

Miscellaneous  expenses.— ''  No  part  of  the  contingent  fund  appropriated  to 
any  department,  bureau,  or  office  shall  be  applied  to  the  purchase  of  any  articles 
except  such  as  the  head  of  the  department  shall  deem  necessary  and  proper  to 
carry  on  the  business  of  the  department,  bureau,  or  office  and  shall,  by  written 
o?der,  direct  to  be  procured."  (Sec.  3683,  R.  S.)  "Section  3683  only  applies 
to  cases  where  an  appropriation  has  been  made  In  a  lump  sum  for  contingent, 
Incidental,  or  miscellaneous  expenses,  or  under  words  of  like  import,  and  where 
Congress  has  specifically  designated  appropriations  for  enumerated  items,  as  for 
•  contingent,  incidental,  or  miscellaneous  expenses.'  "    (2  Comp.  44.) 

Newspaper  and  telephone  contracts.— '' ^o  subscriptions  for  newspapers  or 
contracts  for  telephone  service  shall  be  made  without  the  express  authority  of 
the  department."     (N.  I.  4945-1.) 

"  Bills  for  such  expenditures  shall  not  be  sent  to  the  Secretary  of  the  Navy 
for  approval  unless  the  expenditures  are  in  excess  of  the  amount  which  the 
Secretary  has  authorized  to  be  expended."     (N.  I.  4945-2.) 

Patrol  (Tit\e  C).— (See  also  Subsistence,  below.)  "Actual  expenses  of  offi- 
cers while  on  shore  patrol  duty  "  are  payable  from  "  Pay,  miscellaneous.       (Act 

^  "'officers  who  are  entitled  to  commutation  of  rations  are.  while  on  duty  with 
the  shore  patrol,  entitled  to  reimbursement  for  actual  and  necessary  ex- 
penses ♦  ♦  *  but  should  not  receive  credit  for  commutation  of  rations  for 
the  period  for  which  subsisted  on  shore  at  Government  expense."     (Comp.  Dec. 

'^^PilVi'ale^ (T\t\e  C).— In  the  employment  of  pilots  by  commanding  officers 
"  preference  shall  be  given  to  licensed  pilots,  and  they  shall  not  be  paid  more 

^^^CoTst  pUols  shall' not  be  employed  except  by  special  authority  from  the 
Navy  Department,  and  when  employed  shall  not  be  paid  local  pilotage.      (N.  K. 

'   Postage,   telegram,   radiogram,  and  caDle    (Title  V)    charges   may   be   paid 
monthly  under  "  Pay,  miscellaneous,"  on  one  public  bill,  with  all  subvouchers 

"  "  Public  bills  covering  payments  for  telegrams  or  cable  messages  shall  be 
accompanied  bv  the  originals  or  certified  copies  thereof,  except  in  cases  of  con- 
fidential messages,  when  the  officer  sending  them  shall  certify  that  such  mes- 
sages were  of  a  confidential  character  and  in  his  judgment  it  would  be  preju- 
dicial to  the  public  Interests  to  disclose  their  contents ;  that  they  were  actually 
transmitted,  are  correctly  stated,  and  were  day  or  night  messages,  as  the  case 
mav  be  The  voucher  shall  also  show  whether  directions  were  given  to  trans- 
mit the  messages  over  bond-aided  lines.  The  amount  paid  for  the  transmission 
mu^^t  be  noted  on  each  telegram  or  cable  message  In  United  States  currency. 
(N*^  I  4484-2  )  "  In  all  cases  where  It  Is  practicable,  vouchers  for  money  paid 
for* messages  shall  be  obtained  and  filed  with  the  account."    (N.  I.  5351.) 

Copies  of  telegrams  covered  by  public  bills  for  sundry  services  must  be  re- 
ceipted by  agent  of  telegraph  company.     (S.  A.  M.  3690  )  , ,  , 

CoDles  of  messages  must  In  all  cases  show  date  and  place  from  which  sent. 

"Within  the  continental  limits  of  the  United  States,  the  telegraphic  rates 
make  a  minimum  charge  for  a  regular  message  of  twenty  words.  Including  ad- 
dress and  signature."     (N.  I.  5344-1.)  ,      „     .        * 

The  following  rates  for  Government  messages  are  fixed  by  the  Postmaster 
General  for  the  fiscal  year  ending  June  30,  1915: 

5/24/17. 


«IEC.   43. — PREPARATION  AND  PAYMENT  OF  BILLS. 


239 


"  For  day  messages  containing  not  more  than  twenty  words,  exclusive  of  place 
from  and  date,  twenty  cents,  not  exceeding  one  thousand  miles,  and  one  cent 
for  each  additional  word.  One-quarter  of  this  rate  to  be  added  for  each  five 
hundred  miles  or  fraction  thereof,  but  no  rate  on  a  message  of  twenty  words  to 
be  more  than  forty  cents,  nor  on  an  additional  word  more  than  two  cents.  The 
rate  between  all  points  In  any  State,  Territory,  or  the  District  of  Columbia 
shall  be  twenty  cents  for  twenty  words,  and  one  cent  for  each  additional  word. 

"  For  night  messages  not  exceeding  twenty  words,  exclusive  of  place  from 
and  date,  fifteen  cents  for  any  distance  within  two  thousand  miles,  and  for 
greater  distances  twenty-five  cents;  In  each  case  one  cent  for  each  additional 
word. 

"  Instead  of  computing  the  actual  distances  of  transmission,  the  distance  for 
payment  shall  in  all  cases  be  taken  absolutely  to  be  the  number  of  miles  between 
the  capital  of  the  State  or  Territory,  or  from  the  city  of  Washington,  if  from 
within  the  District  of  Columbia,  from  within  which  (whatever  the  place)  the 
message  Is  sent,  and  the  capital  of  the  State  or  Territory,  or  the  city  of  Wash- 
ington, If  within  the  District  of  Columbia,  within  which  (whatever  the  place) 
the  message  is  received,"  according  to  the  distance  table  published  by  the  Post- 
ma  ster  General 

"When  a  Government  (official)  radiogram  for  the  Navy  Department  is  trans- 
mitted from  a  naval  vessel  through  a  naval  shore  radio  station,  the  necessary 
charges  of  forwarding  companies  are  paid  by  the  Superintendent  of  Naval 
Radio  Service.  Should  bills  for  forwarding  charges  on  such  radiograms  be 
presented  by  commercial  companies  either  to  the  ship  of  origin  or  to  the  shore 
station,  they  should  be  referred  by  supply  or  disbursing  officers  to  the  Superin- 
tendent Naval  Radio  Service,  Radio,  Va. 

"When  a  Government  (official)  radiogram  for  the  Navy  Department  is  filed 
locally  at  a  naval  radio  station,  shore,  or  ship,  and  forwarded  through  a  com- 
mercial radio  station,  shore,  or  ship,  all  necessary  charges  including  forward- 
ing charges  should  be  paid  at  point  of  origin  to  the  Navy  mall  clerk,  electrician 
in  charge,  or  other  authorized  person  representing  the  Naval  Radio  Service. 

"When  a  Government  (official)  radiogram  for  the  Navy  Department  Is  filed 
directly  with  a  commercial  telegraph,  telephone,  or  radio  system,  supply  or  dis- 
bursing officers  should  pay  all  necessary  charges  to  the  company  operating  the 
office  of  origin."     (S.  A.  M.  3600.) 

"  Radiograms  of  persons  In  the  naval  service  may  be  accepted  on  board 
vessels  without  payment  for  the  ships'  sending  charge,  but  all  other  charges  In 
connection  with  the  forwarding  of  the  traffic  to  destination  will  be  collected 
from  the  sender.  Such  traffic  when  destined  to  points  on  shore  will  be  for- 
warded to  the  nearest  shore  station  open  for  commercial  business,  whether 
naval  or  commercial  station."  (Commercial  Traffic  Regulations  for  U.  S.  Naval 
Radio  Service,  approved  by  Secretary  of  the  Navy,  July  1,  1915.) 

For  list  of  radio  signatures  to  official  messages  from  bureaus  and  offices 
under  Navy  Department,  see  General  Orders  262. 

Private  property  lost  or  destroyed  (see  also  par.  445). — The  supply  officer 
is  not  authorized  to  pass  upon  claims  for  reimbursement  for  loss  of  effects. 
Such  claims  should  be  submitted  to  the  auditor.  The  act  of  March  2,  1895  (28 
Stat.,  962)  provides  for  reimbursement  of  loss  due  to  marine  disaster  in  time 
of  peace,  and  section  290,  Revised  Statutes,  provides  for  reimbursement  not  ex- 
ceeding one  month's  pay  for  loss  due  to  destruction  of  the  vessel  in  time  of  war. 

Claims  for  reimbursement  for  private  property  destroyed  In  Government 
work  should  be  forwarded  to  the  department.  "  The  head  of  a  department  has 
authority  to  liquidate  claims  arising  upon  ♦  *  *  Implied  contracts  for  the 
value  of  property  taken  for  use  In  the  service  of  his  department.  (7  Comp. 
517.)"     (Comp.  Dec.  July  31,  1902.) 

Provisions. —  (Title  X,  appropriation  "  Provisions,  Navy  ".)  Public  bills  cover- 
ing payment  for  provisions  purchased  under  the  annually  and  quarterly  contracts 
shall  have  noted  thereon  the  place  at  which  delivery  of  the  provisions  was 

5/24/17. 


240 


CHAP.   X. — DISBURSING PUBLIC  BILLS. 


SEC.  43. PREPARATION  AND  PAYMENT  OF  BILLS. 


241 


made  If  one  public  bill  coVers  deliveries  made  at  two  or  more  places,  the 
S^antities  of  each  item  delivered  at  each  place  shall  be  separately  stated.  At 
?hPm)rrof  New  York  each  public  bill  should  show  whether  the  provisions  were 
obta^iSl  under  the  contract  for  "  East  River  and  navy  yard,"  "  North  River,"  or 
"'Wins^lle'^^^  I ,"  delivery ;  at  the  port  of  Norfolk,  whe^^^^^^  de^ivenes  were 
purchased  under  the  contract  for  "Hampton  Roads  Va  o^  ^orf^k,  va^ 
Tn  thP  pisp  of  Durchases  under  contracts  awarded  by  the  supply  omcer,  navy 
iardPug^t  sound  Walh.,  each  public  bill  should  indicate  whether  the  pur- 
cSaL  wire  made  under  the  contract  for  "Navy  /^^rd  ^uget  Sound^^^ 
"  Seattle,  Wash.,"  or  "  Tacoma,  Wash." ;  and  n  the  case  of  PJJ^chas^  made 
iin.iPr  oontracts  awarded  by  the  Navy  purchasing  officer,  San  *  ra^cisco,  i^ai., 

uactr  ATJiew  York  these  copies  will  be  forwarded  to  the  ^^Ply^^f^ft,'" 
charge  of  provisions  and  clothing  depot.     (S.  A.  M.  3536.)     Ihe  miormaiion 

vovv  "\  In  lieu  of  rations  stopped  on  account  of  enlisted  men  being  subsisted 
Kher  m'e^sl""han  thl  genera'i  mess,  a  commutation  of  30  cents  ^^^aay  wm 
be  paid  monthly  to  treasurers  of  the  messes  concerned.  Thirty  cents  a  nay 
Shan  in  leases  be  deemed  the  commutation  price  of  the  Navy  ration.      (R.  S. 

^■^n'  enlisted  man  returning  to  his  ship  from  release  from  civil  authoritl^ 
buVwCwaTnoT?«rmitted  to  resume  his  duties  until  some  time  later,  Is  entltl«J 
to  cTmSTati^ns  from  date  of  his  reporting  for  duty  after  release  by  civil 

"pa^erts  4m rc^r,^lfv  "he  monthly  ration  voucher  (S.  &  A.  Form  233) 
m^fJu  of  Dublic  WU  (Forai  51).  The  voucher  must  be  supported  by  the  com- 
mnnd^n^oCer's  order  (™&  A  Form  41)  directing  the  payment  of  commuted 
rt?ons^s?"nK  names  of  tke  men,  pay  roll  numbers,  inclusive  dat^  of  commu- 
=  -iKe  dates  Of  a  ^.^nce,  a-^"?,  »-rnrruld'''l?e  ^^d 
rt  the"  end^'^f^fhe  month  VwhlcTil  is^JS^.  and  includ^  in  the  schedule 

"'•MfalZsTopiSf  for  SiCed  men  of  the  Navy  and  Marine  Corps  shall  be 
commut^  for  thTartuat  period  of  time  during  which  they  art  not  drawn. 

^^'Tht^mber  of  rations  to  he  commuted  for  chief  petty  officers'  mess  and 
fnr  men  of  the  raessman  branch  is  left  to  the  discretion  of  the  commanding 
offlcTr  bm  no  enTstel^man  shall  be  allowed  to  commute  his  ration  and  subsist 
hS'f  without  special  authority  from  the  Bureau  of  Navigation.     (N.  I. 

^^he  rations  of  enliste.!  men  shall  be  commuted  only  upon  the  written  order 

«^*leTaron'lfnofpav'aidshalfiyiL  commuted  In  advance,  nor  shaU 
commuted  ™t?onl  go  to'^liquidate  indebtedne^  to  the  Government,  except  when 
^^;,.«/i  Ki7  thP  individuals  for  whom  commuted."  (N.  R.  44bU.) 
%^e  ration  is  not  a  par  of  the  pay,  but  is  a  limited  allowance  by  the  Gov- 
.rnmpnt  under  certain  conditions  defined  by  law.  Commutation  of  rations  by 
threnHst^  men  '^^  a  right,  but  an  allowance  granted  only  by  Executive 
authority."  (N.  I.  4547.) 
5/24/17. 


Repairs  to  a  merchant  vessel,  seized  on  the  charge  of  violating  the  neutrality 
laws,  are,  if  actually  necessary  for  the  preservation  of  the  vessel,  "  properly 
chargeable  to  the  appropriation  '  Contingent,  Navy,'  provided  that  the  expendi- 
ture is  considered  as  legitimate  and  is  approved  by  the  Secretary  of  the  Navy." 
(Comp.  Dec.   Sept.  27,  1911.) 

Reicards. — (Title  V.)  "A  reward  not  exceeding  fifty  dollars  may  be  offered 
by  a  commanding  officer  for  the  delivery  of  a  deserter  and  one  not  exceeding 
twenty-five  dollars  for  the  delivery  of  a  straggler  into  the  custody  of  the  naval 
authorities  at  such  place  and  within  such  time  as  may  be  prescribed  in  general 
or  specific  instructions  issued  by  the  department  (Bureau  of  Navigation),  or,  in 
the  case  of  a  marine,  by  the  commandant  of  the  corps.  This  reward  paid  for 
the  delivery  of  a  deserter  or  straggler,  in  no  case  exceeding  fifty  dollars  or 
twenty-five  dollars,  respectively,  shall  be  checked  against  the  accounts  of  such 
deserter  or  straggler  and  shall  be  in  full  satisfaction  of  all  expenses  for  arrest- 
ing, keeping,  and  delivering  such  deserter  or  straggler  other  than  the  expense  of 
telegraphing.  In  extraordinary  cases  where  by  reason  of  the  distance  to  be 
traveled  the  amount  of  such  reward  will  not  compensate  transportation  may  be 
furnished,  upon  the  order  of  the  Navy  Department  (Bureau  of  Navigation)  or 
Commandant  of  the  Marine  Corps,  as  the  case  may  be,  to  the  civil  officer  from 
the  place  of  arrest  to  the  place  of  delivery  and  the  return  of  such  officer,  in 
addition  to  the  reward  of  fifty  dollars  or  twenty-five  dollars,  as  the  case  may 
be."     (N.  R.  3635.)      (AppropriatiiDn,  "Transportation,  Navigation.") 

"A  reward  for  the  apprehension  of  an  officer  shall  not  be  offered  unless  spe- 
cially authorized  by  the  department,  or  on  a  foreign  station  by  the  commander 
in  chief."     (N.  R.  3639.) 

"  When  a  deserter  surrenders  himself  or  is  delivered  on  board  any  ship  of  the 
Navy,  *  ♦  ♦  expenses  for  his  apprehension,  transportation,  and  subsistence 
shall  be  paid  on  public  bill  and  checked  against  his  account."     (N.  I.  4902-3.) 

"  Money  paid  for  rewards  or  expenses  of  deserters  or  stragglers  and  checked 
against  their  personal  accounts  is  regarded  as  an  authorized  overpayment,  and 
must  in  all  cases  be  shown  on  public  bills  approved  by  the  commanding  officer. 
When  such  checkages  are  to  be  made  on  the  *  Deserters'  roll '  the  Bureau  of 
Navigation  or  the  Commandant  of  the  Marine  Corps  shall  approve  the  public 
bills  if  practicable."     (N.  I.  4903.) 

A  civil  officer  who  in  delivering  deserters  has  incurred  expenses  for  transpor- 
tation over  land-grant  roads  may  be  reimbursed  only  in  the  amount  it  would 
have  cost  had  the  Government  procured  transportation  for  him.  (Comp.  Dec. 
Apr.  27,  1904.) 

Where  deserter  is  delivered  to  naval  authorities  at  a  place  other  than  that 
named  in  the  offer  of  reward  the  proper  settlement  is  to  pay  the  reward  less  the 
expense  to  the  Government  to  return  prisoner  to  place  named  in  the  reward. 
(Comp.  Dec.  July  30,  1914.) 

A  civil  officer  returning  to  proper  authorities  a  voluntarily  surrendered  de- 
serter is  entitled  to  reimbursement  for  expenses  incurred  in  making  the  delivery. 
(Comp.  Dec.  Jan.  4,  1916.) 

An  enlisted  man  was  declared  a  deserter;  no  reward  offered;  subsequently 
surrendered  to  civil  officer,  who  made  delivery  to  naval  authorities,  claiming 
certain  expenses.  At  request  of  Navigation  and  on  order  of  the  commanding 
officer  the  civil  officer  was  paid  a  reward  of  $50.  This  amount  was  greater  than 
the  expenses  claimed.  Expenses  allowed;  excess  difference  disallowed.  ((Ik)mp. 
Dec.  Feb.  5,  1914.) 

No  reward  can  be  paid  to  the  finder  of  a  body  recovered  without  previous  offer 
of  reward,  even  though  one  was  offered  later  for  the  recovery  of  other  bodies 
lost  in  the  same  accident.     (Ck)mp.  Dec.  Oct.  12,  1907.) 

"  Payment  of  a  reward  to  the  finder  of  a  lost  boat,  the  property  of  the  United 
States,  which  had  been  lost  at  sea,  is  not  authorized  where  no  reward  had  been 

5/24/17. 


242 


CHAP.   X. — DISBURSING — PUBUC   BILLS. 


SEC.  43. — PREPARATION  AND  PAYMENT  OF  BILLS. 


243 


offered  prior  to  the  return  of  the  property."     (11  Comp.,  741.)     But  if  claimed 

as  salvage,  see  salvage,  below.  ^    .      .      „..«^;«„  «ka  or.^ 

The  senior  officer  present  may  authorize  a  reward  of  not  exceeding  $50,  and 
commanding  officers  a  reward  not  exceeding  $20,  for  the  recovery  of  lost  tor- 
pedoes. Rewards  will  be  paid  on  requisition  for  services  and  chargeable  to 
"Ordnance  and  ordnance  stores."  A  reward  exceeding  $50  may  be  recomr 
mended,  but  approval  of  Bureau  of  Ordnance  is  required  before  payment. 

(G   O  245  1916  ) 

Salis,  expenses  o/.— (Title  21,  "Proceeds  of  sales.")  (See  par  227.)  "All 
expenses  attending  the  preparation  for  and  holding  of  sales  [of  condemned 
stores]  shall  be  paid  from  the  proceeds  thereof."     (N.  I.  4  <  16-1.)  ,  .  .    ^,  « 

Sah-aac— (See  also  Rewards,  above.)  The  amount  of  salvage  to  which  the 
finder  of  a  lost  boat  is  entitled  must  be  fixed  by  agreement  between  the  Secretary 
of  the  Navy  and  the  claimant.     (Comp.  Dec.  Feb.  8,  1907.) 

Ship's  store  profits.—''  Payment  for  articles  purchased  and  services  procured 
under  the  provisions  of  the  second  paragraph  of  the  preceding  article  [see  par 
4731  shall  be  made  by  the  supply  officer  of  the  ship  upon  the  written  order  of 
the  commanding  officer,  on  public  bills,  under  '  Ship's  store  profits.  Navy.  The 
orders  of  the  commanding  officer  shall  be  attached  to  the  originals  of  the  public 
bills  transmitted  to  the  Auditor  for  the  Navy  Department  as  the  supply  officer  s 
authority  for  making  the  expenditures."     (N.  I.  4509.)  „  ^      ,  , 

State  charges.— K  State  can  not  impose  its  authority  over  Federal  vessels; 
therefore  quarantine  charges  so  imposed  are  without  warrant  of  law,  and  pay- 
ment for  such  charges  is  illegal.     (Comp.  Dec.  Apr.  2,  1907.) 

Suhsistence.—{T\t\e  V.)  (See  also  Patrol  and  traveling  expenses;  Sub- 
sistence en  route,  see  par.  517.)  The  method  of  furnishing  subsistence  to  men 
entitled  thereto  at  Government  expense  is  a  matter  of  administration,  provided 
the  method  adopted  is  not  contrary  to  law.     (Comp.  Dec.  Dec.  16,  1912.) 

"  Subsistence  furnished  to  enlisted  persons  attached  to  ships,  when  unavoid- 
ably detained  on  shore  under  orders,  or  absent  therefrom  by  authority  for  one 
dav  or  more,  must  be  charged  to  appropriation  '  Provisions,  Navy,  for  the  fiscal 
year  in  which  the  subsistence  is  furnished.  During  the  time  of  such  subsistence 
their  rations  shall  be  stopped  on  board  ship,  and  no  credit  for  commutation 
therefor  given  When  such  authorized  absence  is  for  less  than  one  day  and 
ration  is  not  stopped  on  board  ship,  cost  of  subsistence  shall  be  paid  on  public 
bill  under  appropriation  ♦  Pay,  miscellaneous.'    [Art.  I,  915  (5).]     (See  below.) 

"  Executive  officers  of  ships  will  endorse  on  vouchers  covering  such  cases  a 
full  explanation  of  the  circumstances  under  which  the  subsistence  was  neces- 
sary and  also  certify  that  no  credit  was  given  during  the  time  on  board  ship 
for  rations  in  kind  or  commuted."     (N.  I.  4947.) 

"  In  case  where  it  is  not  practicable  to  either  relieve  the  men  of  the  patrol 
for  meals  or  to  send  proi^er  meals  to  them,  the  commanding  officers  of  the  ships 
to  which  such  men  are  attached  are  authorized  to  direct  their  supply  officers 
to  advance  to  the  senior  patrol  officer  sufficient  sums  of  money  to  cover  the  cost 
of  such  meals  obtained  ashore,  the  person  receiving  this  money  to  furnish  to  each 
such  supplv  officer  a  statement  of  the  number  of  meals  furnished  and  the 
amount  paid  for  each  man,  with  a  certificate  that  such  disbursements  were 
necessarv  and  were  actually  made.  When  men  of  the  patrol  are  absent  from 
their  ships  for  the  entire  day,  their  rations  will  be  stopped  on  board  ship  and 
actual  subsistence  paid  on  public  bill  under  appropriation  *  Provisions,  Navy. 
When  they  are  furnished  with  only  one  or  two  meals  ashore  during  their  ab- 
sence from  the  ship  for  the  fractional  part  of  a  day  their  rations  will  not  be 
stopped  on  board  ship  and  actual  subsistence  paid  on  public  bill  under  appro- 
Driatlon  '  Pay,  miscellaneous.'  The  cost  of  a  single  meal  shall  not  exceed  fifty 
cents  a  man  in  any  case  without  special  authority  from  the  commander  in  chief 
or  senior  officer  present'*  (N.  I.  915-5.) 
5/24/17. 


"  Subsistence  furnished  to  enlisted  men  attached  to  ships  of  the  Navy  when 
unavoidably  detained  on  shore,  under  orders,  or  absent  by  authority  for  one 
day  or  more  from  the  ship  to  which  attached,  and  subsistence  of  enlisted  men 
on  detached  duty,  shall  be  charged  to  appropriation  *  Provisions,  Navy.'  Dur- 
ing the  time  of  such  subsistence  their  rations  shall  be  stopped  on  board  ship,  * 
and  no  commutation  therefor  shall  be  given.  When  such  authorized  absence 
is  for  less  than  one  day  and  the  ration  is  not  checked  on  the  pay  roll,  the  cost 
of  subsistence  shall  be  paid  on  public  bill,  under  appropriation  *Pay,  miscel- 
laneous."'    (N.  R.  4427-7.) 

A  marine  doing  special  (not  temporary)  duty  on  shore,  and  separated  from 
the  ship  to  which  attached,  is  entitled  to  the  same  allowance  for  subsistence  that 
an  enlisted  man  in  the  Army  would  receive  under  similar  conditions,  1.  e.,  75 
cents  per  diem.     (Comp.  Dec.,  June  14,  1907.) 

A  certificate  should  be  made  on  all  public  bills  for  special  diet  for  the  sick  as 
to  whether  the  subsistence  so  furnished  covers  all  or  only  part  of  the  sub- 
sistence of  the  men  concerned  for  the  period  in  question.     ( S.  A.  M.,  952. ) 

"  Vouchers  for  payments  to  messes  for  subsistence  of  authorized  passengers 
shall  give  a  list  of  the  persons  subsisted,  the  length  of  time  subsisted,  and  by 
what  mess."     (N.  I.  4948.) 

"  Prisoners  embarked  in  a  naval  vessel  shall  be  subsisted,  and  payments 
shall  be  made  by  the  supply  officer  to  messes  for  each  prisoner  subsisted  therein 
at  the  following  daily  rate :  Cabin,  two  dollars ;  wardroom,  one  dollar  and  fifty 
cents ;  other  officers'  messes,  one  dollar.  If  not  in  an  officers'  mess,  one  ration 
shall  be  allowed.  No  other  charges  shall  be  made,  nor  shall  any  person  thus 
subsisted  be  required  to  pay  any  compensation  to  the  mess  in  which  he  may 
live."     (N.  R.  4518.) 

"  For  the  subsistence  of  pilots  $2  a  day  shall  be  allowed  to  a  cabin  mess,  $1.50 
a  day  to  a  wardroom  mess,  and  $1  a  day  to  any  other  officers'  mess.  When 
messed  in  any  other  than  an  officers'  mess,  or  by  themselves,  they  shall  be 
allowed  one  ration  each."  (N.  R.  4519.)  The  approval  by  the  Bureau  of  Navi- 
gation of  a  bill  for  subsistence  of  a  pilot  is  insufficient  to  authorize  payment 
of  the  bill  in  an^  greater  amount  than  that  fixed  by  the  Navy  Regulations. 
(Comp.  Dec.  Nov.  9,  1911.) 

"No  allowance  shall  be  made  to  any  mess  for  the  subsistence  of  officers 
ordered  to  take  passage  in  a  ship  of  the  Navy."    (N.  R.  4520-1.) 

"  There  being  no  allowance  for  a  minister  or  other  civil  officer  for  whom 
passage  may  be  ordered  in  a  Government  ship,  provision  must  be  made  and  the 
expense  defrayed  by  such  passenger  himself."  (N.  R.  4520-2.)  There  is  no 
authority  for  subsistence  of  foreign  customhouse  officials  performing  their 
duties  on  board  a  United  States  vessel.     (Comp.  Dec.  June  16, 1910.) 

Telegrams,  see  Postage  and  telegrams,  above. 

Transfers  en  route,  see  paragraph  518. 

Transportation  of  effects  of  deceased  officers  and  enlisted  men  of  the  Navy  is 
chargeable  to  Contingent,  Navigation,  Title  V.     (See  par.  495.) 

Transportation  of  freight,  see  Expressage  and  freight,  above. 

Transportation  of  persons. —  (Title  V.)  "Travel  outside  the  United  States 
shall  be  paid  for  on  public  bill"  (N.  R.  4502-3).  Transportation  for  officers 
(par.  511)  is  payable  from  appropriation  "Pay,  miscellaneous";  for  enlisted 
men  (par.  513). 

"The  Secretary  of  the  Navy  is  authorized  to  purchase  such  mileage  books, 
commutation  tickets,  and  other  similar  transportation  tickets  as  may  at  his 
discretion  seem  necessary,  and  to  furnish  same  to  officers  and  others  ordered 
to  perform  travel  on  official  business;  and  payment  for  such  transportation 
tickets  upon  their  receipt,  in  accordance  with  commercial  usage,  or  prior  to  the 
actual  performance  of  the  travel  involved,  shall  not  be  regarded  as  an  advance 
of  public  money  within  the  meaning  of  section  3648  of  the  Revised  Statutes. 
(Act  of  Apr.  27,  1904.)"     (N.  R.  4643-2.) 

9/ 13/ 17. 

(BepriHt  dae  to  change  vm.  p.  844.) 


244 


CHAP.   X. — DISBURSING PUBLIC   BILLS. 


"  Transportation  furnished  upon  an  officer's  orders  to  or  from  duty  shall  be 
indorsed  upon  his  original  orders,  and  a  certified  copy  of  such  orders  must 
accompany  the  vouchers  for  the  expenditure."     (N.  R.  4494.) 

Transportation  of  remains  is  payable  under  Title  V  and  appropriation  Trans- 
portation of  remains."     (See  par.  495.) 

Traveling  expenses — civil  officers,  see  Rewards,  above. 

Traveling  expenses— enlisted  men.— Claims  shall  be  submitted  to  the  Bureau 
of  Supplies  and  Accounts.     (N.  R.  4501-3.) 

Traveling  expenses— officers.— ''  Officers  on  foreign  stations,  whose  accounts 
are  kept  by  officers  of  the  Pay  Corps,  may  submit  their  claims  to  such  officers, 
who  shall,  after  verification,  make  reimbursements  to  claimants  upon  public 
bills  indorsing  amounts  paid  upon  the  original  orders  and  filing  the  claim 
toge  her  with  a  certified  copy  of  the  original  orders,  as  vouchers.  In  event  of 
a  question  arising  as  to  the  propriety  of  any  item  on  a  claim,  the  officer  to 
whom  the  claim  is  presented  shall  forward  it  to  the  Bureau  of  Supplies  and 
Accounts  The  cost  of  transportation  of  public  property  of  the  United  states, 
In  charge  of  an  officer  traveling  abroad,  shall  not  be  included  in  the  same 
voucher  or  bill  as  that  of  his  personal  expenses."    (N.  R.  4495-4.) 

"Officers  transferred  to,  from,  or  between  shore  stations  beyond  the  conti- 
nental limits  of  the  United  States  may  be  allowed  transportation  of  baggage 
at  public  expense  not  to  exceed,  when  packed  and  crated,  the  following  gross 
weights :  VomxxAb. 

Admiral Jo  ^ 

Vice  admiral t^  Sjx 

Rear  admiral,  first  nine ^"'  Jnn 

Rear  admiral,  second  nine »'  ^VV 

Captain :L'5^ 

Commander '♦  2oo 

Lieutenant  commander ^'  f^Y 

Lieutenant p.'  ^.^ 

Lieutenant,  junior  grade ^'  iYY 

Ensign  and  chief  warrant  officer ^'  ^ 

Warrant  officer '^»  "^ 

(N.  R.  4489-3.) 

An  officer  ordere<l  to  a  foreign  station  is  entitled  to  reimbursement  for  ex- 
penses incurred  for  packing  his  household  goods  and  the  transportation  charges 
for^same  from  port  of  departure  in  the  Uniied  States  to  the  foreign  station. 
(Comp.  Dec.  Feb.  6,  1915.) 

"  In  addition  to  the  certificates  shown  on  the  form  *  Declaration  *<>' snip- 
ping Household  Effects  or  Personal  Effects '  all  such  declarations  will  be 
1  sworn  to  by  the  officer  making  the  declaration.  This  oath  is  required  by 
the  customhouse  officials  before  the  effects  can  be  cleared."     (S.   A.   M. 

4297  ) 

An  officer  performing  travel  under  orders  outside  the  United  States,  from  one 
ship  to  another,  is  not  entitled  to  reimbursement  for  excess  baggage.   (Comp. 

An  officer  ordered  to  duty  without  the  continental  limits  of  the  United  States 
Is  entitled  to  cost  of  packing  and  crating  such  baggage  for  shipment  to  the  new 
station  as  may  be  authorized  by  the  Secretary  of  the  Navy  to  be  shipped  at 
public  expense.     (Comp.  Dec.  Nov.  27,  1916.)  ,  ^    « 

An  officer  changing  from  station  in  United  States  to  abroad  Is  entitled  to  re- 
imbursement for  freight  charges  on  his  household  goods  and  on  his  automobile, 
provided  such  charges  come  within  his  allowance  and  transpor  ation  of  the 
Jiutomobile  is  approved  by  the  Navy  Department     (Omp.  Dec.  June  19.  1916.) 

9/13/17. 


SEC.  43. — PREPARATION  AND  PAYMENT  OP  BILLS.  244a 

Expense  of  transportation  of  an  officer's  professional  books  and  papers  is  a 
proper  charge  against  the  Government  if  such  books  and  papers  are  the  prop- 
erty of  the  United  States  and  such  transfer  is  authorized  by  the  department 
(Comp.  Dec.  June  19,  1916.) 

"An  officer  is  not  entitled  to  reimbursement  for  expenses  at  place  of  detach- 
ment prior  to  beginning  of  journey  "  to  place  of  new  duty.  (Comp.  Dec.  June 
30,  1916.) 

9/13/17. 

73416"— 18 18 


SBC.  43. PBEPARAnON   AND  PAYMENT  OF  BILLS. 


245 


(t 


Officers  in  the  United  States  shall  submit  their  claims  to  the  Bureau  of  SuD- 
plies  and  Accounts  direct."     (N.  R.  4495-3.) 

"An  officer  shall  certify  to  such  copies  of  his  orders  as  may  be  required  aa 
vouchers  by  the  officer  carrying  the  accounts ;  also,  that  he  actually  performed 
the  travel  in  obedience  to  such  orders,  at  his  own  expense,  and  without  transpor- 
tation in  a  Government  conveyance.  In  dravidng  mileage  to  his  home,  he  shall 
certify  upon  his  orders  his  residence,  which  must  correspond  to  his  usual  resi- 
dence, as  recorded  in  the  Bureau  of  Navigation  or  Headquarters,  Marine  Corns." 
(N.  R.  4492-1.)  ^ 

"  When  ordered  to  his  home  he  shall,  upon  the  receipt  of  the  order,  certify 
upon  it  his  place  of  residence,  which  must  in  all  cases  correspond  to  that  which 
he  has  previously  reported  to  the  Buerau  of  Navigation  or  to  the  Commandant 
of  the  Marine  Corps."     (N.  I.  705-L) 

"Mileage  of  officers  of  the  Navy,  for  travel  in  the  United  States,  shall  be 
paid  by  any  disbursing  officer  of  the  Navy  upon  presentation  to  him  of  original 
orders  issued  or  approved  by  the  Navy  Department. 

"  Mileage  of  officers  of  the  Naval  Reserve  Force,  when  assigned  to  duty  with 
the  Navy  and  for  travel  in  the  United  States,  shall  be  paid  by  any  disbursing 
officer  of  the  Navy  upon  presentation  to  him  of  original  orders  issued  or  ap- 
proved by  the  commandant  of  the  naval  district  having  supervision  of  such 
reservist."     (N.  R.  4489-1.) 

"Any  officer  paying  traveling  expenses  or  mileage  shaU  indorse  over  his 
signature  on  the  original  travel  orders,  as  well  as  on  the  copies  retained  for 
vouchers,  the  date  of  payment,  the  amount  paid,  and  the  points  of  departure 
and  arrival."     (N.  R.  4493-1.) 

"  In  case  an  order  is  confidential,  or  several  subjects  are  embraced  in  it.  an 
extract  pertinent  to  the  service  for  which  payment  is  made  shall  be  taken  and 
used."     (N.  R.  4493-2.) 

"All  indorsements  affecting  pay,  mileage,  transportation,  and  traveling  ex- 
penses shall  be  placed  on  the  face  of  the  original  order  involving  travel,  if  prac- 
ticable ;  otherwise  on  the  back  of  the  order.  Such  indorsements  shall  never  be 
placed  on  sheets  which  might  be  detached  from  the  original  order."  (N.  I. 
5312-23.) 

"Actual  expenses  only  shall  be  paid  for  travel  under  orders  outside  of  the 
limits  of  the  United  States  in  North  America.  (Act  June  7,  1900.)"  (N.  R. 
4486.) 

"Officers  of  the  Marine  Corps  traveling  under  orders  without  troops  shall 
be  allowed  ♦  *  *  actual  necessary  expenses  for  travel  performed  without 
the  United  States."     (N.  R.  4488-1.) 

Mileage  is  computed  on  shortest  usually  traveled  route  as  regards  distance 
and  not  time.     (Comp  Dec.  Aug.  14,  1914.) 

An  officer  detached  from  duty  in  Manila  and  ordered  to  his  home  in  the  United 
States,  and  authorizing  ocean  travel  via  Government  transport  or  via  merchant 
steamer  at  his  own  expense,  is  entitled  if  returning  via  latter  method  to  reim- 
bursement for  amount  that  he  would  have  been  allowed  for  subsistence  had  he 
returned  via  transport.     (Comp.  Dec.  Aug.  5,  1915.) 

An  officer  under  orders  conveys  a  Government  launch  between  two  ports.  He 
is  unable  to  mess  or  sleep  aboard  because  of  lack  of  facilities,  but  ties  up  at 
night  and  sleeps  and  subsists  at  hotels.  He  is  not  entitled  to  reimbursement  for 
expenses  incurred.     (Comp.  Dec.  Jan.  5,  1917.) 

"For  all  sea  travel  (except  when  regularly  attached  to  vessels  of  the  Navy 
for  duty)  actual  expenses  only  shall  be  paid  to  such  [marine]  officers  when 
traveling  on  duty  under  competent  orders,  with  troops,  and  the  amount  so 
paid  shall  not  include  any  shore  expenses  at  port  of  embarkation  or  debarka- 
tion; but  for  the  purpose  of  determining  allowances  hereunder  travel  in  the 
Philippine  Archipelago,  the  Hawaiian  Archipelago,  the  home  waters  of  th© 
United  States,  and  between  the  United  States  and  Alaska  shall  not  be  regarded 
as  sea  travel.    For  all  land  travel  with  troops  such  officers  shall  receive  trans 

9/13/17. 

(Reprint  doe  to  change     on  p.   246.) 


246 


CHAP.  X. — DISBURSING — PUBLIC  BILLS. 


SEC.  43. — PREPARATION  AND  PAYMENT  OP  BILLS. 


246a 


portatton  In  Heu  of  mileage  or  traveling  expenses  (including  the  j^ravel  to 

"^^s'^i  r«ris%^rr.;^r  N^/ff s^^^^^^^ 

present  at  a  private  clTll  «»" '"  *\',^^"4^"?^'he  opf"^^^^^^ 
t^;;Z"ZleZ^^lf^'^^%TJ^^^^^rU^^^'^  oVr  is  entitled  to 
'"'i'T^e  rllSt  of  ■anVc^r%f  mS  or  to  reimbursement  of  actual  expenses 

of  JaW^nds"«"pot his  having/ave^  ^Tcr^T.'  lllr  ""t^"^. 
business.     (See  Hannum  v.  United  States,  19  Ct.  Cis.,  oio-j       v^v.    y» 

■^^iroffliS"  onl^ve^m  uiSar  station  receives  orders  to  report  for 

Sleage  fom  place  of  regular  duty  to  place  of  new  duty.    (Comp.  Dec.  June 

*Vofflir  traveling  as  a  passenger  on  a  naval  collier  Is  allowed  $1  per  diem 

""A^offl^r^who  is^sS^n"^  S^mdityTy  sentence  of  a  court-martial  with  a 
ret^c^^rofp^y.  is  S^toretabuLment  of  traveling  expens^^ 

sS-sr-on-bTrd^  i;^  t^qjpt:^^^^^^^ 

*The  sLtro°f'Sari!.?Tce^r?;r^'?i  'thV^.lippines  with  troops  on  ^and 
^i*  ^Iffi^nn  dntv  abroad  ordered  to  his  home  in  the  United  States,  and  in 

transport.     (Oomp.  Dec.  July  16,  1914.) 
9/13/17. 


The  status  of  an  officer  of  the  Marine  Corps  was  one  of  duty  and  not  that  of 
a  traveler  when  he  was  ordered  on  board  a  vessel  of  the  Navy  for  duty  in 
command  of  a  detachment  of  marines  under  orders  not  placing  him  in  status  of 
a  traveler.  He  was  not  ordered  to  the  ship  for  transportation,  but  for  duty, 
and  the  fact  that  he  subsequently  landed  in  Cuba  for  expeditionary  duty  does 
not  have  the  effect  of  placing  him  in  the  status  of  a  traveler  while  on  board 

9/13/17. 


SEC.  43. — ^PREPARATION  AND  PAYMENT  OF  BILLS. 


247 


ship.    He  is  therefore  not  entitled  to  reimbursement  for  his  mess  bill  as  travel- 
ing expenses.     (Comp.  Dec.  Dec.  31,  1908.) 

The  officers  of  the  First  Provisional  Regiment,  United  States  Marine  Corps. 
Nlcaraguan  expeditionary  force,  are  not  entitled  to  reimbursement  of  the  cost 
of  their  subsistence  while  aboard  the  transport  from  the  date  of  arrival  at 
borinto,  Nicaragua,  to  the  date  of  sailing  from  that  port,  as  these  officers  were 
not  in  the  status  of  travelers  between  those  dates.  (Comp.  Dec.  Apr.  22,  1910  ) 
(See  also  Comp.  Dec.  June  5,  1914.)  f        »  -r 

An  officer  of  the  Marine  Corps  ordered  to  take  passage  aboard  a  naval  vessel 
for  foreign-shore  duty  entitled  to  reimbursement  for  subsistence  until  arrival  of 
vessel  at  objective  point.     Remainihg  on  the  vessel  after  that  time  awaiting 
orders  placed  him  in  the  status  of  having  been  landed  and  quartered  on  shore 
(Comp.  Dec.  July  29,  1915.) 

"  The  travel  of  an  officer  or  employe  who  is  ordered  to  a  new  station  or  place 
of  duty  terminates  on  his  arrival  there,  and  he  is  not  entitletl  to  subsistence  as 
a  part  of  travel  expenses  for  any  period  thereafter."     (8  Comp.,  161.) 

"  Officers  of  the  Navy  traveling  abroad  under  orders  shall  travel  by  the  most 
direct  route,  the  occasion  and  necessity  for  such  order  to  be  certified  by  the 
officer  issuing  the  same,  and  shall  receive  in  lieu  of  mileage  only  their  actual 
and  reasonable  expenses,  certified  over  their  own  signature  and  approvetl  by 
the  Secretary  of  the  Navy."     (N.  R.  4489-2.) 

"  No  allowance  shall  be  made  for  traveling  expenses  without  the  United  Stntes 
unless  the  same  shall  be  incurred  on  the  order  of  the  Secretary  of  the  Navv 
or  of  the  commander  in  chief  of  a  fleet  or  station  or  upon  orders  approved  by 
either  of  the  above.     (Art.  R.  4495.)"     (N.  R.  4490-3.) 

"  An  order  merely  permitting  an  officer  to  appear  before  an  examining  board 
or  a  court  of  inquiry  or  detaching  him  from  a  ship  abroad  and  granting  him 
permission  to  return  home  does  not  entitle  him  to  traveling  expenses  or  mile- 
age."   (N.  R.  4491-2.) 

"  Orders  of  officers  involving  travel  must  designate  the  place  from  which  and 
the  point  or  points  to  which  the  travel  is  to  be  performed."     (N.  R.  4490-4.) 

Claims. — "Claims  for  traveling  expenses  incurred  under  orders  which  do 
not  entitle  claimant  to  mileage  shall  be  itemized  and  in  duplicate  and  accom- 
panied by  original  orders  authorizing  travel  and  a  certified  copy  thereof,  with 
all  indorsements.  All  such  claims  shall  be  accompanied,  when  practicable,  by 
receipted  bills,  and,  when  this  is  not  practicable,  a  certificate  to  that  effect 
shall  be  shown  on  the  claim.  When  vouchers  ordinarily  procurable,  such  as 
hotel  bills,  Pullman  receipts,  etc.,  are  not  submitted  with  the  officer's  claim  he 
shall  attach  an  explanation  of  his  omission  in  this  respect."  (N.  R.  449.^-1.) 
Each  item  in  claims  for  expenses  for  travel  abroad  should  show  the  amount  in 
the  currency  of  the  country  in  which  travel  was  performed  as  well  as  the 
equivalent  in  United  States  currency.     (S.  A.  M.  213.) 

"  Claims  shall  be  confined  absolutely  to  necessary  expenses  actually  incurred. 
Automobile  and  carriage  hire,  when  the  necessity  therefor  is  clearly  shown,  and 
incidental  expenses  incurred  on  account  of  travel  shown  to  be  reasonable  and 
necessary,  will  be  allowed.  When  expenses  for  telephone  and  telegraph  are 
incurred,  a  certificate  shall  show  that  such  messages  were  of  an  official  nature, 
and  copies  of  telegrams  sent  shall  be  furnished.  Charges  for  laundry  or  min- 
eral waters,  or  for  fees  on  Government  vessels  will  not  be  allowed.  The  neces- 
sity for  any  delay  en  route  shall  be  clearly  shown,  and  in  all  cases  a  certificate 
that  the  amounts  claimed  have  been  actually  expended  shall  appear  on  the 
claim."  (N.  R.  4495-2.)  Carriage  hire  incurred  on  account  of  illness  is  not 
an  incident  of  travel  and  can  not  be  allowed  as  a  part  of  traveling  expenses. 
(Comp.  Dec.  May  22,  1907.) 

When  two  or  more  individuals  perform  the  same  travel  the  least  amount  ex- 
pended shall  be  considered  as  the  necessary  expense  for  such  travel.  (Comn. 
Dec.  .July  28,  1910.)  ^ 

5/24/17. 


248  CHAP.   X. — DISBURSING — PUBLIC  BILLS. 

"In  cases  of  ni^ht  travel  by  water,  ^'»J^";„fj^t,^^?P°^^^^^^ 
the  prices  prescribed  in  this  order  a  certificate  tothat  effect  shall 

stanch,  appear  unreasonable  or  unnecessary  or  in  any  respects  exceed  tJie 

following  allowances:  ^  *  ♦  •  ♦ 

♦  ♦  * 

(ft)  Travel  outside  continental  limits  of  the  United  States: 

Hotel  bill,  including  lodging,  subsistence,  bath,   tips  at  meals  and  at  ^^  ^ 
hotels,  per  day "  _2 i.  25 

Single   meals -,-^'1 V\~ 

Tips  at  hotels  (includes  tips  at  meals)  .  _____  .75 

Per  day — .11"!    3*.  50 

Per  week  at  one  hotel 

Fees  for  sea  travel: 

On  Atlantic—  _  1. 50 

Six  days  or  less,  per  day -— ""  ^q  ^q 

Seven  to  ten  days,  total —        ^  ^ 

Eleven  to  fifteen  days,  or  longer,  per  day • 

On  Pacific—  1. 00 

Per  day- — -— ------^ IZV.'S. 20.  00 

Not  to  exceed  a  total  of ^  r^ 

West  Indies,  Cuba,  Porto  Rico,  Panama,  etc..  per  day i- w 

^?m  Asiatic  Station  to  United  States  via  Suez  total 25. 00 

Steamer  chair,  trips  of  two  days  or  longer  on  each  line i-^ 

Transfer  of  baggage 

Actual  cost  of  transportation  when  not  furnished  by  the  Government 

^oTseTt?a^ers~te^  s^t-ooms  for  flag  oflicers,  going  to  or  returning 

^'"'^nTttiement  oMmt^r'reimbursement  of  traveling  expenses  under  the 

io?,«  tlhXl^  riven  a^v^  three  meals  and  a  lodging  at  the  same  place  will 

various  schedul^  given  »^^^^  \.^^i„    claimant  to  allowance  of  an  amount  not 

^i^f'"^  *^  r«tP  Sr  dav 's^  fied  in  the  proper  schedule  ^vithout  regard  to 
exceeding  the  rate  i^r  day  sp^^^  ,    »    » 

'^  ^^^nCLnuXr''^  Z^'  the  count  will  }>e  -de  from  the  initial 
expensl^r  mlal  or  lodging  incurred  at  any  point."     (N.  R.  4495-12.) 

^^?  ^*  Vc.  'M  Riii^Tfnr  renairs  shall  be  prepared  under  Title  P.  When  an 
«cha,?S  i"  ma  Wl^^n^  «-«"nt  *<>  "«  PaS  shall  be  prepared  under  Title 
C,  as  provided  in  P»r«fraph  305.  Accounts,"  of  a  bill  for  rental  of 

tyS'Sr  S°no   alS  SS  fhTapproval  of  the  department  was  obtained 

Go^=t'f£wniWepared  on  S^*^^^^^^ 

5/24/17. 


SEC.  43. — PREPARATION  AND  PAYMENT  OF  BILLS. 


249 


order  of  the  commanding  officer  of  the  ship  or  station  to  which  they  belong." 

(N.  R.  4541.)  ^  ^  ,      ., 

"  The  rules  contained  in  this  article  for  the  payment  of  fees  and  mileage  to 
civilian  witnesses  before  naval  courts-martial  and  courts  of  inquiry  shall  be 
observed  by  all  persons  in  the  naval  service."    (N.  R.  4542-1.) 

"Payment  of  fees  and  mileage  of  civilian  witnesses  before  a  naval  court- 
martial  or  court  of  inquiry  shall  be  made  by  the  supply  officer  of  any  vess^, 
or  at  a  yard  or  station  where  there  is  no  receiving  ship  by  the  disbursing  officer 
upon  receipt  of  an  order  from  his  commanding  officer.  The  order  from  the  com- 
manding officer  must  be  accompanied  with  vouchers,  properly  sworn  to  by  the 
witness  and  certified  by  the  judge  advocate  or  recorder  of  the  court,  or  by  the 
decl£  court  officer,  or  by  the  officer  before  whom  the  witness  gives  his  deposi- 
tion."    (N.  R.  4542-2.)  .    ^        .  ,       .». 

"  The  order  must  also  be  accompanied  by  a  copy  of  the  o;-der  convening  the 
court,  certified  to  be  correct  by  the  judge  advocate  or  recorder  of  the  court,  or 
by  the  deck  court  officer,  or  by  the  officer  before  whom  the  witness  gives  his 
deposition."     (N.  R.  4542-3.)  .  ^  ^    ^  ^       , 

"  In  case  a  witness  duly  subpoenaed  before  a  court-martial  or  court  of  inquiry 
refuses  to  appear  or  qualify  as  a  witness  or  to  testify  or  produce  documentary 
evidence  as  required  by  law  (sec.  12,  act  Feb.  16, 1909;  35  Stat.,  621),  he  will  at 
once  be  duly  paid  or  tendered  his  fees  and  mileage  at  the  rates  provided  for 
witnesses  in  the  United  States  district  court  for  the  State,  Territory,  or  Dis- 
trict in  which  such  naval  court  is  held,  and  such  witness  shall  then  again  be 
called  upon  to  comply  with  the  requirements  of  the  law.  The  fees  and  mileage 
of  civilian  witnesses  residing  beyond  the  limits  of  the  State,  Territory,  or  Dis- 
trict in  which  the  court  is  held  shall  not  be  paid  in  advance,  as  such  witnesses 
can  not  be  punished  if  they  refuse  to  obey  the  summons."     (N.  R.  4542-4.) 

"The  fees  and  mileage  above  referred  to  will  be  duly  paid  or  tendered  by  the 
judge  advocate,  recorder,  deck  court  officer,  or  the  officer  before  whom  a  deposi- 
tion is  taken,  the  money  for  this  purpose  to  be  supplied  by  such  officer  of  the  Pay 
Corps  as  may  be  designated  upon  the  written  order  of  the  senior  officer  present 
and  the  judge  advocate,  recorder,  deck  court  officer,  or  the  officer  before  whom  a 
deposition  is  taken,  receiving  the  money  for  the  purpose  named,  shall  furnish  the 
officer  of  the  Pay  Corps  concerned  with  a  proper  receipt."     (N.  R.  4542-5.) 

"  The  certificate  of  the  judge  advocate,  recorder,  deck  court  officer,  or  officer 
before  whom  a  deposition  is  taken,  will  be  evidence  of  the  fact  and  periotl  of 
attendance  and  place  from  which  summoned,  and  said  certificate  shall  be  made 
on  the  voucher."     (N.  R.  4542-6.) 

"  Upon  execution  of  the  certificate  the  witness  will  be  paid  uiwn  his  discharge 
from  attendance,  without  awaiting  performance  of  return  travel.  The  charges 
for  return  journeys  will  be  made  upon  the  basis  of  the  actual  charges  allowed 
for  travel  to  the  court  or  place  designated  for  taking  a  deposition.  No  other 
items  will  be  allowed."     (N.  R.  4542-7.) 

"  Travel  must  be  estimated  by  the  shortest  usually  traveled  route— by  estab- 
lished lines  of  railroad,  stage,  or  steamer— the  time  occupied  to  be  determined 
by  the  official  schedules,  reasonable  allowance  being  made  for  unavoidable 
detention."     (N.  R.  4542-«.)  ^        .». 

"  If  no  officer  of  the  Pay  Corps  be  present  at  the  place  where  the  court  sits, 
the  accounts,  properly  authenticated  as  above  directed,  shall  be  transmitteil  to 
the  convening  authority  or  to  the  nearest  naval  station  to  which  an  officer  of 
the  Pay  Corps  is  attached,  with  the  request  that  the  amount  be  paid  by  check." 

(N.  R.  4542-9.) 
"Accounts  of  civilian  witnesses  are  not  transferable."     (N.  R.  4542-10.) 
"  Signature  of  witnesses  when  signed  by  mark  must  be  witnessed."     (N.  R. 

4542-lL)  .^  ^  ^    , 

"  The  following  rates  for  civilian  witnesses  are  prescribed  by  law : 
"(a)  A  civilian  not  in  Government  employ,  duly  summoned  as  a  witness 

before  a  naval  court-martial  or  court  of  inquiry,  or  at  a  place  where  his  deposi- 

5/24/17. 


250 


CHAP.   X. — DISBURSING PUBLIC   BILLS. 


tion  is  to  be  taken  for  use  before  such  court,  will  receive  one  dollar  and  fifty 
cents  a  day  for  each  dav  of  actual  attendance  for  such  purpose,  and  five  cents 
a  mile  from  place  of  residence  to  place  of  trial  or  taking  deposition  and  return. 

except  as  follows:  ^       ^^o.  i. 

"(5)  Porto  Rico  and  Cuba,  one  dollar  and  fifty  cents  a  day,  fifteen  cents  a 
mile  for  necessary  travel  by  stage  or  private  conveyance  and  ten  cents  by  rail- 
way or  steamship  line.  ^  ,       ,.    , 

"*(c)  Alaska,  east  of  one  hundred  anod  forty-first  degree,  west  longitude, 
two  dollars  a  day  and  ten  cents  a  mile;  west  of  that  degree,  four  dollars  a  day 

and  fifteen  cents  a  mile.  tt*.  i      t^  », 

"(d)  Montana,  Wyoming,  Colorado,  New  Mexico,  Arizona,  Utah,  Idaho, 
Washington,  Oregon,  Nevada,  California,  three  dollars  a  day.  fifteen  cents  a 
mile  for  necessary  travel  by  stage  or  private  conveyance,  five  cents  by  railway 
or  steamship  line,  and  three  dollars  a  day  for  the  time  necessarily  occupied  in 
such  travel."     (N.  R.  4542-12.) 

"  Civilian  witnesses,  not  in  Government  employ,  summoned  to  attend  courts- 
martial  in  the  Philippine  Islands,  are  entitled  to  the  per  diem  and  mileage 
allowed  witnesses  in  attendance  upon  United  States  courts,  i.  e.,  one  dollar  and 
fifty  cents  per  day  for  each  day  in  attendance  on  the  court,  and  five  cents  i)er 
mile  for  the  distance  traveled  to  and  from  the  court.  If  furnished  with  trans- 
p<.rtation  by  the  Government,  42.858  per  cent  of  the  five  cents  per  mile  will  be 
deducted  as  cost  of  transportation  furnished,  and  57.142  per  cent  allowed  for 
subsistence  and  other  expenses  of  the  witness."     (N.  R.  4542-13.) 

"An  employee  of  the  civil  government  of  the  Philippine  Islands,  paid  from 
insular  funds,  is  not  in  the  employ  of  the  Government  for  the  purposes  of  pay- 
ment as  a  witness."     (N.  R.  4542-14.) 

"  Civilians  in  the  employ  of  the  Government,  when  summoned  as  witnesses, 
shall  be  allowed  their  actual  expenses  for  travel  and  subsistence  while  going 
to  and  returning  from  the  court,  and  for  actual  and  necessary  reasonable  ex- 
penses for  board  and  lodging  while  in  attendance  thereon,  not  to  exceed  four 
dollars  a  day  If  the  court  is  in  session  at  the  place  where  the  civilian  witness 
in  the  employ  of  tlie  Government  is  stationed  he  shall  receive  no  allowance. 
(N.  R.  4.542-15.) 

5/24/17. 


CHAPTER  XI. 
DISBUKSING— PAY  ROLLS. 

Note. — Claims  for  differences  of  pay,  see  par.  C61. 

Section  44.— GENERAL  PAY  ROLL  INSTRUCTIOlSrS. 

691.  Method  of  keeping.— (See  also  par.  904.)  The  pay  accounts  of  officers 
and  enlisted  men,  Navy,  and  marine  officers  attached  to  the  ship  shall  be  kept 
by  the  supply  officer  on  S.  &  A.  Forms  1  and  31,  "  Pay  roll."  The  rolls  shall  be 
closed  and  balanced  quarterly,  or  on  detachment  of  the  supply  officer,  and  the 
smooth  rolls  (Form  1)  signed  by  officers  and  men  and  rendered  to  the  Auditor 
for  the  Navy  Department,  with  index  (S.  &  A.  Form  7),  recapitulation  (S.  *& 
A.  Form  246),  and  vouchers  as  provided  in  paragraph  904  et  seq.  Persons 
transferred  should  be  required  to  sign  the  rolls  before  leaving  the  ship. 

The  pay  accounts  of  enlisted  men,  Marine  Corps,  attached  to  the  ship  shall 
be  Itept  on  monthly  pay  rolls  by  the  marine  officer  as  provided  in  paragraph  861, 
and  submitted  by  the  supply  officer  quarterly  to  the  Auditor  for  the  Navy  De- 
partment as  vouchers  covering  the  payments  made  thereon  by  him. 

"  In  all  cases  of  advances  or  overpayments  appearing  on  the  rolls,  the  name 
of  the  officer  making  such  advance  or  overpayment  shall  be  noted  over  the 
amount"  (N.  R.  4461)  ;  and  in  case  of  overpayment  in  any  account  shown  as 
closed  by  transfer,  the  name  of  the  officer  receipting  for  the  transfer  should  be 
noted  on  the  roll.     (S.  A.  M.  495.) 

Officers  of  the  Pay  Corps  should  be  careful  to  see  that  names  on  pay  rolls  and 
subsidiary  papers  are  written  in  such  a  manner  as  to  be  perfectly  plain  to  those 
unfamiliar  with  them. 

The  rules  regarding  preparation  of  rolls  appearing  on  the  cover,  S.  &  A. 
Form  la,  will  be  observed. 

The  following  procedure  will  be  observed  in  crediting  10  per  cent  increased 
pay  (act  of  May  13,  1908)  on  pay  rolls: 

Credit  the  individual's  account  on  the  roll  for  the  period  concerned  with  the 
base  pay  and  permanent  additions,  making  a  total  of  these  amounts  in  the 
"Amount  of  pay  "  column ;  make  an  entry  on  the  next  line  below  of  10  per  cent 
of  this  amount;  the  amounts  of  pay  received  for  special  detail  on  which  the 
10  per  cent  increase  is  not  to  be  computed  must  follow  on  a  separate  line  below 

Officers  in  charge  of  pay  rolls  of  more  than  one  vessel  or  station  should 
render  a  separate  roll  for  each.  This  allows  the  rolls  of  each  ship  to  be  bound 
separately  and  kept  as  a  complete  record  In  the  office  of  the  Auditor  for  the 
Navy  Department.  If  but  one  account  current  is  rendered,  a  grand  recapitula- 
tion should  be  rendered  covering  all  rolls.     (S.  A.  M.  578.) 

692.  Computation  of  time. — (Absence,  see  also  par.  771.)  "Hereafter, 
where  the  compensation  of  any  person  in  the  service  of  the  United  States  Is 
annual  or  monthly,  the  following  rules  for  division  of  time  and  computation  of 
pay  for  services  rendered  are  hereby  established:  Annual  compensation  shall 
be  divided  into  12  equal  installments,  one  of  which  shall  be  the  pay  for  each 
calendar  month ;  and  in  making  payments,  for  a  fractional  part  of  a  month  one- 
thirtieth  of  one  of  such  installments,  or  of  a  monthly  compensation,  shall  be 
the  daily  rate  of  pay.  For  the  purpose  of  computing  such  compensation  and 
for  computing  time  for  services  rendered  during  a  fractional  part  of  a  month 

5/2V17.  or,i 


252 


CHAP.  XI. — ^DISBURSING PAY  ROLLS. 


In  connection  with  annual  or  monthly  compensation,  each  and  every  month 
shall  be  lield  to  consist  of  30  days,  without  regard  to  the  actual  number  of  days 
in  any  calendar  month,  thus  excluding  the  thirty-first  of  any  calendar  month 
from  the  computation  and  treating  February  as  if  it  actually  had  30  days  Any 
person  entering  the  service  of  the  United  States  during  a  31-day  month  and 
serving  until  the  end  thereof  shall  be  entitled  to  pay  for  that  month  from  the 
date  of  entry  to  the  thirtieth  day  of  said  month,  both  days  inclusive;  and  any 
person  entering  said  service  during  the  month  of  February  and  serving  until 
the  end  thereof  shall  be  entitled  to  one  month's  pay.  less  as  many  thirtieths 
thereof  as  there  were  days  elapsed  prior  to  date  of  entry :  Provided  That  for 
one  day's  unauthorized  absence  on  the  thirty-first  day  of  any  calendar  month 
one  day's  pay  shall  be  forfeited."    (Act  June  30,  1906 ;  34  Stat.  763.) 

"  Where  a  promotion  or  demotion  occurs  during  any  month  from  a  place  to 
another  place  carrying  a  different  compensation,  service  under  such  promotion 
or  demotion  will  be  considered  as  fractional  service. 

"  One-thirtieth  of  a  monthly  installment  of  salary  will  be  deducted  for  every 
day's  absence  in  a  month,  where  such  absentee  is  not  in  a  pay  status  during  such 
absence."     (Tr.  Dept.  Cir.  67,  July  5,  1906.)  ^    ,.    ^ 

Payment  shall  be  made  for  both  day  of  enlistment  and  day  of  discharge. 

"  When  appli^ble,  the  following  rules  for  the  computation  of  time  In  payment 

of  services  will  be  observed :  .        ..     ,  ^  ^  *vi     ««♦«  r.* 

"1   For  any  full  calendar  month's  service,  at  a  stipulated  monthly  rate  of 

compensation,  payment  will  be  made  at  such  stipulated  rate  without  regard  to 

the  number  of  days  in  that  month.  ,.  .     ^         -  ^,,  ^u    on  ^o«» 

"  2   When  service  commences  on  an  intermediate  day  of  the  month,  dU  aays 

will  be  assumed  as  the  length  of  the  month,  whatever  be  the  number  of  days 

"T'when  the  service  terminates  on  an  intermediate  day  of  the  month,  the 
actual  number  of  days  during  which  service  was  rendered  in  that  calendar  month 

^  "  4  When  the  service  embraces  two  or  more  months  or  parts  of  months,  but 
one  fraction  will  be  made,  thus:  From  September  21  to  November  25,  Inclusive, 
will  be  calculated— September  21  to  October  20,  inclusive,  one  month ;  from  Octo- 
ber 21  to  November  20,  inclusive,  one  month ;  from  November  21  to  25,  inclusive, 
five  davs :  making  the  time  allowed  two  months  and  five  days. 

"5  When  two  fractions  of  months  occur  and  both  are  less  than  a  whole 
month,  as  from  August  21  to  September  10,  the  time  will  be  determined  thus : 
August  21  to  30,  inclusive  (ignoring  the  31st),  10  days;  from  September  1  to  10, 
inclusive.  10  days ;  making  the  time  allowed  20  days.  ,        ^  .^  ^v 

"6  Service  commencing  in  February  will  be  calculated  as  though  the  month 
contained  30  days,  thus:  From  February  21  to  28  (or  29),  inclusive,  10  days^ 
When  the  service  commences  on  the  28th  day  of  that  month,  3  days  will  be 

allowed,  and  If  on  the  29th,  2  days.  *     tn *. 

"7.  If  service  commences  on  the  31st  day  of  any  month,  payment  will  not 

*^"T  For^commutafi'on  of  subsistence  and  for  services  of  persons  employed  at 
a  ner  diem  rate,  payment  will  be  made  for  the  actual  number  of  days. 

"9.  When  services  are  rendered  from  one  given  date  to  another,  the  account 
will  state  clearly  whether  both  dates  are  Included. 

"  10.  In  computing  the  wages  of  persons  employed  at  a  per  <i\em  allowance 
the  day  on  which  service  begins  and  the  day  on  which  it  ends  will  be  allowed 

^''"^ll.^Unauthori^  absence  on  the  31st  day  of  a  month  resulte  in  the  loss  of 
one  day's  pay.     (Army  Regulations  1913,  art.  651.)  „     ,«    .    \f  v>(^  \ 

"  February  shall  be  treated  as  If  It  actually  had  30  days."     (S.  A.  M.  3267.) 
693.  Statements  of  accounts  wiU  be  rendered  on  S.  &  A.  Form  d^. 

5/24/17. 


SEC.   44. GENERAL  PAY  ROLL  INSTRUCTIONS. 


253 


f 


•  # 


694.  Vouchers. — (See  also  pars.  964  and  904.)  All  entries  on  rolls  should 
be  substantiated  by  vouchers,  except  balances  and  rates  of  pay  brought  forward 
from  previous  quarter's  roll.    (Antedating,  see  par.  714.) 

Signatures  of  commanding  officers  are  requisite  on  vouchers,  except  on  receipts 
for  money  and  clothing.     (See  par.  136.) 

"  The  proper  signatures  of  commanding  officers  ♦  *  ♦  should  be  made  by 
them  in  their  own  handwriting,  and  such  only  will  be  accepted  by  the  account- 
ing officers  "  of  the  Treasury.    (Comp.  Dec.  Aug.  14,  1907.) 

695.  Correspondence. — In  writing  to  the  Auditor  for  the  Navy  Department 
relative  to  matters  pertaining  to  pay  accounts,  deposits,  etc.,  of  enlisted  men, 
oflJcers  of  the  Pay  Corps  shall  use  the  names  in  full.  This  is  necessary  to  avoid 
confusion  arising  from  the  duplication  of  names  and  Initials.    (S.  A.  M.  60.) 

696.  Entry  of  accounts. —  (Returned  deserter,  see  par.  797;  officers,  see  par. 
845;  Verification  of  records,  see  par.  71.)  "Whenever  a  man  enters  on  board 
the  commanding  officer  shall  cause  an  accurate  entry  to  be  made  In  the  ship's 
books,  showing  his  name,  the  date,  place,  and  term  of  his  enlistment,  the  place 
or  vessel  from  which  he  was  received  on  board,  his  rating,  his  descriptive  list, 
his  age,  place  of  birth,  and  citizenship,  with  such  remarks  as  may  be  necessary." 
(A.  G.  N.  20-1.) 

(a)  On  enlistment. — "Before  the  name  of  a  newly  enlisted  man  can  be  en- 
tered on  the  books  for  pay  the  supply,  officer  must  receive  a  written  order  from 
the  commanding  officer,  giving  the  name,  date,  term  of  enlistment,  rating  under 
which  enlisted,  and  rate  of  pay."  (N,  I.  4891.)  Such  orders  shall  be  tiled  as 
vouchers  with  the  quarterly  pay  roll. 

(b)  By  transfer. — "  On  transfer  accounts  of  enlisted  men  received,  command- 
ing officers  shall  certify  the  date  on  which  the  men  whose  names  are  borne 
thereon  actually  reported  in  person,  and  from  which  they  are  entitled  to  rations 
or  commutation  thereof.  When  a  man  does  not  report  in  person  on  the  same 
day  that  he  is  entered  for  pay,  the  date  of  his  reporting  shall  be  noted  under 
his  name  on  the  pay  roll."    (N.  I.  4890-5.) 

"The  supply  officer  shall,  upon  receiving  written  orders  from  the  captain, 
make  any  necessary  changes  in  his  books  to  correct  erroneous  entries  in  the 
names  or  description  of  enlisted  men  in  transfer  rolls.  Such  order  shall  be 
filed  as  a  voucher  with  the  accounts."    (N.  I.  4890-9.) 

"  When  men  are  transferred  to  a  command  without  their  accounts  and  other 
transfer  papers,  the  commanding  officer  shall.  If  necessary  to  obtain  them, 
report  the  fact  without  delay  to  the  Bureau  of  Navigation,  giving  the  names  and 
ratings  of  the  men  and  such  other  information  as  can  be  procured."  (N.  R. 
3586.) 

5/24/17. 


Section  45.— ENnSTMEinPS,  PAY,  AND  SITNDEY  CEEDITS. 


t 


% 


701.  Enlistments. —  (Clothing  outfit,  see  par.  709;  Reenlistment  bounty,  see 
par.  708 ;  Reenlistment  pay  under  "  General  Order  34,"  see  par.  704-2 ;  Continu- 
ous service  pay,  see  par.  704-1 ;  Checkages  for  fraudulent  enlistment,  see  par. 
T83b;  antedating,  see  par.  714). — The  supply  officer  shall  maintain  an  office 
record  of  the  dates  of  enlistments  and  discharges  of  each  enlisted  man  borne  on 
his  pay  rolls. 

(a)  Enlistments. — "The  term  of  enlistment  of  all  enlisted  men  of  the  United 
States  Navy  other  than  those  who  are  enlisted  during  minority  shall  be  four 
years.    No  enlistments  for  special  service  are  allowed."     (N.  R.  3521-1.) 

•*  Minors  over  the  age  of  18  may  be  enlisted  without  consent  of  parents  or 
guardians.  The  regulations  governing  the  enlistment  of  minors  under  18  years 
of  age  will  be  found  under  section  53  (apprentice  seamen.)"     (N.  R.  3521-2.) 

"  Fraudulent  enlistment  and  the  receipt  of  any  pay  or  allowance  thereunder 
are  offenses  against  naval  discipline  punishable  by  general  court-martial.  (Act 
Mar.  3,  1893.)"     (N.  R.  3534.)    • 

(6)  Extension  of  enlistments. — "Any  enlisted  man  who,  by  his  voluntary 
written  agreement,  has  extended  his  term  of  enlistment  for  a  period  of  either 
one,  two,  three,  or  four  full  years  from  the  date  of  expiration  of  the  then- 
existing  four-year  term  of  enlistment,  shall  receive  subsequent  to  said  date 
the  same  pay  and  allowances  in  all  respects  as  though  regularly  discharge;! 
jui4l  reenlisted  immediately  upon  expiration  of  his  term  of  enlistment."  (N.  R. 
4427-24.)  Continuous-service  pay,  see  paragraph  704-1;  Honorable-discharge 
gratuity,  see  paragraph  708. 

"  The  term  of  enlistment  of  any  man  enlisted  for  four  years  may,  by  his 
voluntary  written  agreement,  be  extended  for  a  period  of  either  one,  two.  three, 
or  four  full  years  from  the  date  of  expiration  of  the  then-existing  four-year 
term  of  enlistment.  An  agreement  to  extend  an  enlistment  must  be  executed 
l)rlor  to  discharge;  and  a  man  serving  an  extension  of  less  than  four  years 
may,  before  discharge,  further  extend  his  term  repeatedly  by  one  or  more  full 
years;  the  aggregate  of  all  extensions  not  to  exceed  four  full  years  from  the 
date  of  expiration  of  the  original  four-year  term ;  but  no  man  shall  be  permitted 
to  extend  or  reextend  his  term  of  enlistment  whose  retention  in  the  service 
or  reenlistment  Is  not  desirable,  and  at  any  time  before  an  extension  term 
begins  to  run,  the  commanding  officer  may  cancel  the  extension  agreement, 
should  the  man's  conduct  warrant  doing  so."     (N.  R.  3521-3.) 

"  The  voluntary  agreement  to  extend  a  term  of  enlistment  shall  be  supple- 
mental to  the  original  contract  of  enlistment  and  form  a  part  of  it,  to  be 
executed  In  the  terms  and  on  the  blank  forms  prescribed  by  the  Bureau  of 
Navigation.  When  an  enlistment  agreement  has  been  signed  it  shall  be  imme- 
diately forwarded  to  the  Bureau  of  Navigation,  first  making  on  the  man's 
service  record,  and  also  upon  his  continuous-service  certificaie,  a  notation  in 
red  ink,  authenticated  by  the  signature  of  the  commanding  officer,  that  the  term 
of  enlistment  has  been  extended  by  the  stated  number  of  years  to  the  stated 
date  of  termination.  Similar  entries  shall  be  made  for  any  second  and  subse- 
quent extensions,  noting  In  addition  the  fact  of  its  being  a  second,  third,  or 
fourth  extension."     (N.  R.  3521^.) 

A  man  enlisted  for  minority  can  not  extend  his  enlistment.  (Comp.  Dec. 
June  6,  1914;  July  7,  1914.)  But  where  through  error  an  enllstetl  man  was 
permitted  to  extend  his  enlistment  he  is  entitled  to  "G.  O.  ^o.  34"  and 
C.  S.  C.  money  from  date  of  extension  to  date  of  discharge,  which  latter 
occurred  upon  discovery  of  error.     (Comp.  Dec.  Mar.  26,  1915.) 

5/24/17.  255 


256 


CHAP.   XI. DISBURSING PAY   ROLLS. 


A  man  who  extends  his  enlistment  on  the  day  after  the  date  his  enlistment 
expir^  is  enmie^  ♦^^^^^  all  the  benefits  of  a  legal  extension,  includmg  the  four 

ds^n^t;^^^^^^^^^^^ 

?WP  u  in^rs^  an  '  h^^^^^^^^  or  'ordinary'  discharge,  with  recommenda- 

"p'ovlUris  physically  a-id  otherwise  quulifled  and  answers  to  the 

descriptive  list  of  liis  discharge.'     (N.  R.  f^f-^l  ,    ,    ..      .  .      f  rtischarge 
"  In  computing  the  four  months  referred  to    •    •    •    the  date  ot  aiscnarge 

*"A  "p^ttf  offl«T't'norSv''diSed  with  a  permanent  appointment   who 

^""  Petty  ^iH^rffther  than  chiefs,  who  have 'been  discharged  in  their  ratings 
as  ittvoffl*?sknd  whose  records  and  conduct  are  satisfactory,  snail  be  enlisted 
P  rt.i^,oVi^  h»ld  on  discharge  provided  such  reenlistmeut  Is  within  four 
'°  ^L  ?f  Sfte  of  discharge  Chief  petty  officers  not  holding  permanent  ap- 
r.n'menttli1  VZn^^i  as  Petfo^cers.  first  Cass,  and  their  appoint- 

"^-"Sefh'o'l^fnrSnSnTrT.lts  l^'y  ^ 'rSj;i|?e..  within  four  monthe 
#-  ^of^  rrf  honorihle  discharge  as  indicated:  Cooks  and  stewards  holding 
^?^ficates  of  qScatioffrom^^^^^  of  Navigation   in  the  rating  desig- 

^atefofsufh^cert^  ships'  cooks  third  and  'o^^^h  classes  bakers  second 

class  and  mess  attendants,  in  the  rating  and  class  in  which  discharged.     (Art, 

""Sr^pLrsons  fan'S'^^nlisted  only  in  one  of  those  ratings  in  which  first 

^Tc'-o^-fnrrr^v^^^^^^^ 

special  permission,  reenlisted.  is  not  entitled  to  C  S.  C.  or     G.  O.  No.  34     pay. 

%h^^  eteSJuf  e^pU^h^as^dT^^^^^^^^^  ^^l^^-^f^^t^f'^I^lf^t^ 

7d\  Di?hargel'ape?s^^  certificates.-^^  Any  m.^  who 

havfng  bin  honorably  discharged,  or  discharged  with  a  jecojnmendation  for 
?lnn^tm^nt  shall  within  four  months  thereafter  reenlist  for  four  years,  shall 
reenlistment,  snau  wumn  luu  continuous-service  certificate ;  and  any 

receive  in  exc^hange  for  h^di^^^^^^^^  enlistment  for  an  aggregate 

which  enlist^;  a  continuous-service  certificate  covering  that  period.'      (N.  R. 

^^^hln  said  discharge  is  surrendered  for  exchange,  the  date  of  reenlistment 
«hnl7bP?n^orsed  in  red  ink  across  its  face,  over  the  signature  of  the  command- 
f?  Iffi Jr  ofThe  shin  or  rendezvous  where  the  man .  reenlisted.  and  also  the 
*"^  .5  nf  thP^ratuity  credited  to  his  account,  over  the  signature  of  the  officer 
Sng  t^e  cr^Tt     T^f  ^^^  shall  then  be  forwarded  to  the  Bureau  of 

^^^J^^lfthrcase  o'Ja^u^^^^  of  enlistment,  the  extension  agreement 

that  comple^S  the  aggregate  of  four  years  shall  be  Indorsed  in  red  ink  across  its 

5/24/17. 


SEC.  45. ^ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.  257 

face  with  the  words  either  (a)  'Otherwise  entitled  to  honorable  discharge,'  or  (6) 
'Otherwise  entitled  to  ordinary  discharge,  recommended  for  reenlistment,'  according 
to  the  character  of  the  man's  service  up  to  the  date  of  the  said  extension  agreement. 
This  indorsement  shall  be  authenticated  by  the  signature  of  the  commanding  officer. 
In  the  case  of  (a)  above,  the  amount  of  the  four  months'  gratuity  credited  shall  be 
noted  and  signed,  as  prescribed  above  in  paragraph  2  for  a  discharge;  and  if  the  man 
is  recommended  for  a  good-conduct  medal,  uie  notation  'Recommended  for  good- 
conduct  medal'  shall  also  be  made,  and  authenticated  by  a  second  signature  of  the 
commanding  officer.  The  same  indorsement  shall  be  entered  and  authenticated  iij 
the  same  way  on  the  man's  service  record  and  continuous-service  certificate.' 

(N.R.  3529-3.  ,    „         .  ^       ..    ^ 

702.  Pay — ^T en  per  cent  increase. — "The  pay  of  all  active  and  retired  en- 
listed men  of  the  Navy  was  increased  ten  per  centum  by  the  act  of  May  13,  1908." 
(N.  R.  4427-2.) 

"The  ten  per  cent  increase  of  pay  provided  for  enlisted  men  of  the  Navy  by  the 
act  of  May  13,  1908,  is  computed  on  the  base  pay  plus  permanent  additions,  such 
as  extra  pay  for  continuous  service,  good-conduct  medals,  etc.;  transient  additions 
which  require  a  special  detail,  such  as  gun  pointers,  messmen,  etc.,  do  not  enter  into 
the  computation  for  this  increase."    (Comp.  Dec.,  May  27, 1908.)    (N.  R.  4427-3.) 

703.  Base  pay. — "The  pay  of  enlisted  men  in  the  Navy  shall  be  as  shown  in 
the  following  table,  the  rates  of  pay  shown  therein,  and  also  the  several  rates  of  pay 
and  compensation  referred  to  in  the  succeeding  paragraphs  of  this  article,  apphcable 
to  this  table,  representing  the  base  rates  in  existence  prior  to  the  passage  of  act  ot 

May  13,  1908."    (N.  R.  4427-6.)  ^.      ,  ^  .^    tt       .in 

''^The  pay,  allowances,  and  emoluments  of  the  enlisted  men  of  the  Hospital  Lorpa 
shall  be  the  same  as  are  now  or  may  hereafter  be  allowed  for  respective  corresponding 
ratings,  except  the  rating  of  turret  captain  of  the  first  class  in  the  seaman  braiich  of 
the  Navy.  *  *  *  The  pay  oi  the  rating  of  chief  pharmacist's  mate  shall  be  the 
same  as  that  now  allowed  for  the  existing  rating  of  hospital  steward."    (Act  Aug.  29, 

"All  pay  herein  provided  shall  remain  in  force  until  changed  by  act  of  Congress" 
(act  of  May  13, 1908,  35  Stat.,  128),  amending  sec.  1569,  R.  S.,  whereby  the  President 
was  empowered  to  fix  the  pay  and  bounties  of  enlisted  men  and  petty  officere,  except- 
ing  mates  (and  excepting  men  of  the  Hospital  Corps,  established  by  act  of  June  17, 
1898,  30  Stat.,  475).  Prior  to  May  13, 1908,  extra  pay  was  prescribed  both  by  statute 
and  by  the  President.    (See  succeeding  paragraphs  of  this  section.) 

"On  and  after  1  January,  1919,  the  10  per  cent  increase  authorized  by  Act  May  13, 
1908,  will  not  appear  as  a  separate  item  on  Navy  crew  smooth  pay  rolls  (S.  and  A.  Form  1). 
All  base  and  permanent  addition  pay  to  which  the  10  per  cent  appUes  will  be  shown 
with  the  10  per  cent  included."    (S.  and  A.  Circ.  Letter  136  dated  9  October,  1918.)        5 

The  following  table  shows  the  base  pay  of  all  present  estabUshed  rates.  The  first 
column  shows  the  net  base,  the  second  (in  bold  type)  the  base  pay  with  the  10  per  cent 
increase  included.  The  bold-type  figures  are  those  to  be  used  in  connection  with 
pay-roll  work  on  and  after  1  January,  1919. 

10/26/18. 


258 


CHAP.  XI. — DISBUBSING PAY  BOLLS. 

Classification. 
CHIEF  PETTY  OFFICERS. 


SEC.  45. — ^ENLISTMENTS,  PAY  AND  SUNDBY  CBEDITS. 

Classification — Continued. 
SEAMEN— FIRST  CLASS. 


259 


Seamen  branch. 


Chief  masters-at- 
arms. 

■Chief  turret  cap- 
tains. 

Chief  boatswains' 
mates. 

•Chief  gunners* 
mates. 

Chief  quarter- 
masters. 


Monthly 
pay. 


Base. 


$65.00 
60.00 
50.00 
50.00 
50.00 


With 
10%. 


171.50 
66.00 
55.00 
55.00 
55.00 


Artificer  branch. 


Chief     special      me- 1|127. 00 1139.70 

chanlcs. 

Chief    machinists*  70.00  77.00i 

mates. 

Chief  electricians 60.00  66.00 

Chief  printers 60.00  66.00 

Chief    carpenters'  50.00|  55.00 

mates. 

Chief  water  tenders ....  50. 00  65. 00 

Chief  storekeepers 50.00  56.00 


Monthly 
pay- 


Base. 


With 
10%. 


Special  branch. 


Chief  yeomen 

Chief  pharmacists' 

mates. 

Bandmasters 

Chief  commissary 

stewards. 


Monthly 

pay. 


Base. 


$60.00 
60.00 

52.00 
70.00 


With 
10%. 


$66.00 
66.00 

57.20 
77.00 


MMithly 
pay. 

Artificer  branch. 

Monthly 
pay. 

Special  branch. 

Monthly 
pay. 

Seamen  branch. 

• 

Base. 

With 
10%. 

Base. 

With 
10%. 

Base. 

With 
10%. 

Seamen  gimners. . . 
Seamen    ....  .... 

$26.00 
24.00 

$28.60 
26.40 

Firemen,  Icl 

Shipwrights 

$35.00 
25.00 

$38.50 
27.50 

Musicians,  Id 

Ship's  cooks,  3  d .  - 

Baiters,  2cl 

Hospital   appren- 
tice, 1  d. 

$32.00 
30.00 
35.00 
24.00 

$35.20 
33.00 

38.50 
S6.40 

PETTY  OFFICERS— FIRST  CLASS. 


Turret      captains, 

Id. 
Masters-at-arms,!  cl. 
Boatswains'  mates, 

icl. 
Gunners'  mates,  1  cl 
Quartermasters,  1  cl 


$50.00 

40.00 
40.00 

40.00 
40.00 


$55.00 

44.00 
44.00 

44.00 
44.00 


Special  mechanics, 
Icl. 

Blacksmiths,  Id 

Coppersmithis,  1  cl. . .. 
Patternmakers,  Id... 

Molders,  Icl 

Boilermakers 

Machinists'  mates,  Id. 

Coppersmiths 

Shi]^tters,  1  cL 

Electricians,  Id 

Blacksmiths 

Plumbers  and  fitters. . 

Water  tenders 

Enginemen,  Id 

Painters,  Icl 

Sailmakers'  mates..... 
Carpenters'  mates,  Icl. 
Storekeepers,  Id..... 
Printers,  1  d 


$80.00 

65.00 
65.00 
65.00 
65.00 
65.00 
55.00 
55.00 
55.00 
50.00 
50.00 
45.00 
45.00 
45.00 
40.00 
40.00 
40.00 
40.00 
40.00 


$88.00 

71.50 
7L50 
71.60 
71.10 
71.60 
60.50 
60.60 
60.60 
55.00 
55.00 
46.60 
48.60 
49.60 
44.00 
44.00 
44.00 
44.00 
44.00 


Yeomen,  Icl 

Pharmacists' 

mates,  1  cl. 
First  musicians . . . 
Commissary 

stewards. 
Shh)'s cooks.  Id.. 
Bakers,  Id 


$40.00 
40.00 

36.00 
60.00 

55.00 
45.00 


I 


$44.00 
44.00 

39.60 
66.00 

60.50 
49.50 


SEAMEN— SECOND  CLASS. 


Seamen,  2d. 


$19.00 


$20.90 


Firemen,  2  cl. 


$30.00 


$33.00 


Musicians,  2  cl 

Buglers 

Hospital   appren- 
tices, 2  cl. 
Ship's  cooks,  4d.. 


$:jn.00 
30.00 
19.00 

25.00 


$33.00 
33.00 
20.90 

27.50 


SEAMEN— THIRD  CLASS. 


Apprentice  seamen. 


$16.00 


$17.60 


Firemen,  3  cl. 
Landsmen... 


$22.00 
16.00 


$24.20 
17.60 


Landsmen. 


$16.00 


$17. 


MESSMEN  BRANCH. 


PETTY  OFFICERS— SECOND  CLASS. 


Masters<it-arms,2cl.  $35.00 
Boatswains'  mates, ,  35. 00 

2cl. 
Gunners'  mates,  2cl;  35.00 
Quartermasters,  2  dj  35.00 


$38.50 
38.50 

38.50 
38.50 


Blacksmiths,  2cl 

Coppersmiths,  2  cl 

Patternmakers,  2d.. 

Molders,  2cl 

Machinists'  mates,  2d 

Electricians,  2  cl 

Shipfitters,  2  cL 

Enginemen,  2d 

Oilers 

Carpenters'  mates,  2d 

Printers 

Painters,  2cl 

Storekeepers,  2d 


$50.00 
50.00 
60.00 
50.00 
45.00 
40.00 
40.00 
40.00 
37.00 
35.00 
35.00 
35.00 
35.00 


$55.00 
55.00 
55.00 
55.00 
49.50 
44.00 
44.00 
44.00 
40.70 
38.50 
38.50 
38.60 
38.50 


Yeomen,  2d 

Pharmacists' 

mates,  2  cl. 
Ship's  cooks,  2d.. 


$35.00 
35.00 

40.00 


$38.50 
38.50 

44.00 


Stewards  to  commander-in-chief 

Cooks  to  commander-in-chief 

Stewards  to  commandants 

Cooks  to  commandants 

Cabin  stewards 

Cabin  cooks 

Wardroom  stewards 

Wardroom  cooks 

Steerage  stewards 

Steerage  cooks 

Warrant  oflBcers'  stewards 

Warrant  ofiicers'  cooks 


Monthly  pay. 


Base. 


$60.00 
50.00 
60.00 
50.00 
50.00 
45.00 
50.00 
45.00 
35.00 
30.00 
35.00 
30.00 


With 
10%. 


$66.00 
55.00 
66.00 
55.00 
55.00 
49.50 
55.00 
49.50 
38.50 
33.00 
38.50 
33.00 


CITIZENS  OF  UNITED  STATES. 

Mess  attendants,  first  class 

Mess  attendants,  second  class , 

Mess  attendants,  third  class 

NOT  CITIZENS  OF  UNITED  STATES. 

Mess  attendants,  first  class 

Mess  attendants,  second  class 

Mess  attendants,  third  class 


Monthly  pay. 


Base. 


$30.00 
25.00 
20.00 


24.00 
20.00 
16.00 


With 
10%. 


$33.00 
27.50 
22.00 


28. 4B 
22.00 
17.60 


10/26/18. 


PETTY  OFFICERS— THIRD  CLASS. 


Masters-at-arms,  3  cl 

Coxswains 

Gunners'  mates,  3  cl 
Quartermasters,  3  cl 


$.30.00 
30.00 
30.00 
30.00 


$33.00 
33.00 
33.00 
33.00 


Electricians,  3  cl 

Carpenters'  mates,  3  cl 

Painters,  3cl 

Storekeepers,  3d 


$30.00 
30.00 
30.00 
30.00 


$33.00 
33.00 
33.00 
33.00 


Yeomen,  3  cl 

Pharmacists' 
mates,  3  d. 


$30.00 
30.00 


$33.00 
33.00 


10/26/18. 


260 


CHAP,  XI. — DISBURSING PAY  BOLLS. 


ft 


PERMANENT    ADDITION    PAY. 

PEBMAHEHT  APPOIHTMEHTS.  ^^  monthly  tacreaa 

,,^  . ,  on  account  of  (includ- 

Where  net  base  ing  10  per  cent),  is: 

pay  of  rate  is:  *     *^  cq.OO 

$70.00  or  moie 6  50 

66.00 11.00 

fo.00 : :::::::..  i«.6o 

W-W 19.80 

68.00 22.00 

60.00 

COHTDnrOTTS  SEKVICE . ^here/eq^fSS"**  <>'  ^^^S"  moSthT  Sc?Lse/$1.00  plus  10  percent. 

For  each  reenlistment  prior  to  Mar.  3, 1899^  ^ I        o^SouJt  K      \  1.3Cplus  10  percent 

For  each  reenlistment  subsequent  to  Mar.  3, 1^. .....  -/        *2-^^i  sooVwiHuNinrthe  10  ner  cent). 

C  8  C  money  per  month  for  consecutive  reenlistments  since  March  3, 1899  (mcludmg  ine  lu  per  cent;, 

"'.rr^^w  ss^  »  s;«    »  ^»  '5^- 

'^'^S^'^uTb^ILs  to«  Xmn  met,  dthenship  mon.7  V«  -nonth  (toctadin,!  tb.  10 

OBBTIFICATES.  ^^       ^^^^^^  ^       Qualification  (G.  O.  62). 

#2.20  »2.20  »660 

One  Two.         Three.  Four.  Five.  SLc.         ^ven.         Ejeht. 

^.?25         fl^te  *2.475  W.80  $4,125         $4.95  $6,776  $«.60 

704  Pay— Permanent  additions.— (To  be  included  in  computing  the  10  per 
cent  iiicrease.  par.  702,  and  the  honorable  discharge  gratuity,  par  708.) 

l^^^Lservyi  pay.-^Any  man  who  has  received  an  honorable  discharge 
from  hiT lasi  term  of  enfctment,  of  who  has  received  a  recommenda  ion  foj  reenlist- 
ment uponthe  expiration  of  his  last  term  of  enlistment,  who  reenlists  for  a  term  of  four 
v^  vffiTfour  months  from  the  date  of  his  discharge,  ^all  receive  an  mcrease  of 
^^ouS^d  ttdrty-8ix  cents  per  month  to  the  pay  prescribed  for  the  raUng  m  which 
he  Bei^e^foV^tch  successive  reenlistment,  and  an  extension  o  the  period  of  enlistment, 
ne  servtw  it«  caci*  owv^-^ ,    „  ,  _  i.  .i  j ,i ^;^^,«^  o^  oniiw«lont  tr»  f»nnt.iniious  service 


^,/r^^^S^:r^V:^i^^^^  of  the  act  of  congress 

"Tm^  iK'lL't  di^'i^fwa^'c^W^^^^^  and  by  sentence  of  a  courl^martial 
but  whSe  Sarge  recommends  his  reeiJistment  and  who  does  reenl^t  ^thm  f^ 
months  from  dL^harge,  is  entitied  to  C.  S.  C.  money  but  not  to    G.  0.  34    or  sea- 
man eunner  money.     (Comp.  Dec.  Jan.  19,  1914;  Aug.  31,  1914.) 
T^  rfXnJ6/y^dischai^ed  before  expiration  «  .^^  «?^^.^«^,*,  ^J, XTi^l^ 
court-martial  who  is  recommended  for  and  does  reenhst  (within  four  months)  is  not 

t^nidd^in^s^^^^^^^  -^k--Sr  ^ 

hdd  ^d  c^nrider^  to  ^ve  reenlisW  within  four  months  from  the  date  of^harge 
from  the  Navy  for  the  purpose  of  contmuous  service  pay.       (Act  Max.  4,  1917.) 
^^In^om^i^ ihe  ro^months  referred  to    *    *    \^^f^^^'^  '^  ^^^^^  ^^ 
unt  he  included^*    (N.  R.  3527-2.)    (Comp.  Dec.  Nov.  13,  1914.) .  ^  ^  ^     .  ^ 

""'a^  eSStod^  Who  extends  h4  ^ilistient  for  one  year  ^entitled  to  the  contm. 
uous-service  pay  of  $1.36  per  month.    (Comp.  Dec.  Oct.  11,  1912.)  ,  „_   .  y,^ 

An^isted  man  serving  in  his  third  continuous  enlistment  was  discharged  by 
Jdaf  ^eTof^  sS^  of  the  Navy  after  approximately  nine  months'  service 
SeSnInrsubLiuStly  he  again ireenlisted,>ut  i.  not  enUUed  to  continuous- 
^ce  pay.    (Comp.  Dec.  July  31,  1913;  Aug.  15,  1913.) 

10/26/18. 


SEC.  45. — ^ENLISTMENTS,  PAY  AND  SUNDBY  CBEDITS.         2  60 A 

Continuous-pervice  pay  for  each  each  successive  reenlistment  entered  upon  prior 
to  March  3,  1899  (when  the  term  of  enlistment  was  three  years),  shall  be  coinputed 
at  the  rate  of  $1,  in  accordance  with  the  following  extract  from  the  Navy  Pay  Tables 
in  force  at  that  time:  "Any  person  who,  after  having  enlisted  in  the  Navy  for  a  term 
of  three  years  and  received  an  honorable  discharge  or  a  recommendation  for  reenlist- 
ment, upon  the  expiration  of  his  term  of  service,  reenlists  for  three  years  within  three 
months  from  the  date  of  his  discharge,  shall  receive  an  increase  of  $1  per  month  to  the 
pay  prescribed  for  liie  rating  in  which  he  serves  for  each  consecutive  reenlistment." 

It  is  to  be  noted  that  any  reenlistment  not  falling  within  the  provisions  of  this 
paragraph  constitutes  a  break  in  service  and  permanentlv  debars  the  man  from  receiv- 
mg  any  benefits  for  continuous  service  prior  to  the  break. 

2.  Reenlistment  pay— Citizens— "General  Order  5^."— "To  nrovide  adequate  com- 

Eensation  for  trained  men,  the  regular  pay  for  each  rating  in  the  Navy  shall  be  increased 
ve  dollars  per  month  during  the  second  period  of  service,  and  a  further  sum  of  three 
dollars  per  month  during  each  and  every  subsequent  period  of  service;  but  only 
enlisted  men  who  are  citizens  of  the  United  States,  and  whose  second  and  subsequent 
periods  of  service  each  follow  next  after  service  in  the  Navy  that  was  terminated  by 
reason  of  expiration  of  enlistment,  shall  receive  the  benefits  of  the  increased  pay 
named  herein.  In  the  cases  of  men  who  are  or  were  finally  discharged  from  the  Navy 
by  reason  of  expiration  of  enlistment,  the  first  enlistment  on  or  after  November  27, 
1906,  shall  be  considered  the  second  period  of  service  which  shall  carry  with  it  the 
increased  pay  provided  by  this  paragraph,  except  that  men  discharged  on  recom- 
mendations of  boards  of  medical  survey  shall,  if  they  reenter  the  service,  be  given 
credit  for  any  previous  periods  of  service  in  the  Navy  which  were  terminated  by 
reason  of  expiration  of  enlistment."    (N.  R.  4427-25.)    Executive  order  (G.  O.  34), 

Nov.  27,  1906.  ,.  .  ,   .       . 

Enlisted  men  who  are  admitted  to  citizenship  after  reenlistment  are  entitled  to  the 
additional  pay  under  "General  Order  34"  from  the  date  of  naturalization.  (Comp. 
Dec.  Nov.  8,  1907.) 

An  enlisted  man  serving  in  his  thfrd  continuous  enlistment  was  discharged  by 
special  order  of  the  Secretary  of  the  Navy  after  approximately  nine  months'  service 
in  this  enlistment;  subsequently  he  again  reenlisted,  but  is  not  entitled  to  pay  imder 
"General  Order  34."     (Comp.  Dec.  July  31,  1913.) 

A  man  serving  in  his  second  enlistment,  receiving  "G.  0.  34"  and  C.  S.  C.  money, 
is  discharged  prior  to  expiration  of  enlistment  to  accept  appointment  as  pay  clerk; 
subsequently  reenlists.  Not  entitled  to  "G.  0.  34"  or  C.  S.  C.  money  upon  such 
reenlistment.     (Comp.  Dec.  Feb.  24,  1915.) 

The  risk  of  making  payments  to  enlisted  men  of  the  Navy  under  "General  Order  34  " 
rests  solely  upon  the  supply  oflficer  making  them.  It  is  incumbent  upon  a  supply 
officer  to  satisfy  himself  as  to  the  sufficiency  of  the  evidence  of  citizenship  presented, 
and  it  is  his  right  to  refuse  to  make  such  payments  unless,  in  his  judgment,  such 
evidence  is  legally  sufficient.     (Comp.  Dec.  Dec.  10,  1912.) 

Men  reenlisting  after  dishonorable  discharge  are  not  entitled  to  "G.  O.  34"  money. 
(See  subparagraph  1,  supra,  for  Comp.  Dec.  Jan.  19,  1914;  Aug.  31,  1914;  June  17, 
1915.) 

The  certificate  of  a  commanding  officer  on  a  man's  enlistment  record  "is 
prima  facie  evidence  of  citizenship  and  protects  a  pay  officer  in  making  pay- 
ments"  under  "G.   O..N0.   34"  in  the  aosence  of  any  facts  being  brought  to 


10/26/18. 


(Beprint  due  to  change  in  p.  260.) 


SEC.   45. — ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.  261 


his  attention  prior  to  payment  contradictory  of  such  presumption  of  citizen- 
ship."    (Comp.  Dec.  .Tan.  28,  1914.) 

The  fact  that  an  enlisted  man  holds  a  permanent  appointment  as  a  petti- 
officer  is  strong  prima  facie  evidence  of  citizenship,  and  in  the  absence  of  facts 
brought  home  to  a  supply  officer  before  making  payment  contradicting  such  pre- 
sumption of  citizenship  he  will  be  protected  in  making  payments.  (Comp.  Dec. 
Apr.  26,  1913.) 

The  act  of  April  12,  1900,  did  not  confer  United  States  citizenship  upon  the 
inhabitants  of  Porto  Rico.    Section  7  of  the  above  referenced  act  provides : 

"  That  all  inhabitants  continuing  to  reside  therein  who  were  Spanish  subjects 
on  the  eleventh  day  of  April,  eighteen  hundred  and  ninety-nine,  and  then  resided 
in  Porto  Rico,  and  their  children  born  subsequent  thereto,  shall  be  deemed  and 
held  to  be  citizens  of  Porto  Rico,  and  as  such  entitled  to  the  protection  of  the 
United  States,  except  such  as  shall  have  elected  to  preserve  their  allegiance 
to  the  Crown  of  Spain  on  or  before  the  eleventh  day  of  April,  nineteen  hundred. 
Ill  accordance  with  the  provisions  of  the  treaty  of  peace  between  the  United 
States  and  Spain  entered  into  on  the  eleventh  day  of  April,  eighteen  hundred 
and  ninety-nine;     *     *     *.     (31  Stat.  L.,  79.)" 

The  act  of  March  2, 1917,  conferred  United  States  citizenship  upon  inhabitants 
of  Porto  Rico  under  provision  of  law  as  follows : 

"  That  all  citizens  of  Porto  Rico,  as  defined  by  section  seven  of  the  act  of 
April  twelfth,  nineteen  hundred,  'temporarily  to  provide  revenues  and  a  civil 
government  for  Porto  Rico,  and  for  other  purposes,'  and  all  natives  of  Porto 
Rico  who  were  temporarily  absent  from  that  island  on  April  eleventh,  eighteen 
hundred  and  ninety-nine,  and  have  since  returned  and  are  permanently  residing 
in  tlint  island,  and  are  not  citizens  of  any  foreign  country,  are  hereby  declared, 
and  shall  be  deemed  and  held  to  be,  citizens  of  the  United  States  :*  Provided, 
That  any  person  hereinbefore  described  may  retain  his  present  political  status 
by  making  a  declaration,  under  oath,  of  his  decision  to  do  so  within  six  months 
of  the  taking  effect  of  this  act  before  the  district  court  in  the  district  in  which 
he  resides,  the  declaration  to  be  in  form  as  follows : 

" '  I»  .  being  duly  sworn,  hereby  declare  my  intention  not  to  become 

a  citizen  of  the  United  States  as  provided  in  the  act  of  Congress  conferring 
United  States  citizenship  upon  citizens  of  Porto  Rico  and  certain  natives  per- 
manently residing  in  said  island.' 

"  In  the  case  of  any  such  person  who  may  be  absent  from  the  island  during 
said  six  months  the  term  of  this  proviso  may  be  availed  of  by  transmitting  a 
declaration,  under  oath,  in  the  form  herein  provided  within  six  months  of  the 
taking  effect  of  this  act  to  the  executive  secretary  of  Porto  Rico :  And  provided 
further.  That  any  person  who  is  born  in  Porto  Rico  of  an  alien  parent  and  Is 
permanently  residing  in  that  island  may,  if  of  full  age,  within  six  months  of 
the  taking  effect  of  this  act,  or  if  a  minor,  upon  reaching  his  majority  or  within 
one  year  thereafter,  make  a  sworn  declaration  of  allegiance  to  the  United  States 
before  the  United  States  District  Court  for  Porto  Rico,  setting  forth  therein  all 
the  facts  connected  with  his  or  her  birth  and  residence  in  Porto  Rico  and 
accompanying  due  proof  thereof,  and  from  and  after  the  making  of  such  declara- 
tion shall  be  considered  to  be  a  citizen  of  the  United  States. 

"  That  Porto  Rico  shall  constitute  a  judicial  district  to  be  called  '  the  district 
of  Porto  Rico.'  *  *  *  The  district  court  for  said  district  shall  be  called 
*the  District  Court  of  the  United  States  for  Porto  Rico,'  *  *  *  said  dis- 
trict court  shall  have  jurisdiction  for  the  naturalization  of  aliens  and  Porto 
Ricans,  and  for  this  purpose  residence  in  Porto  Rico  shall  be  counted  in  the 
same  manner  as  residence  elsewhere  in  the  United  States.  ♦  *  *  (Public 
Act,  No.  368,  64th  Cong.)"  « 

It  is  to  be  noted  that  by  the  terms  of  the  act,  citizenship  is  not  absolute,  as 
an  inhabitant  may  elect  to  retain  the  political  status  existing  at  the  time  of 
the  act;  further,  that  certain  inhabitants  born  in  Porto  Rico  of  alien  parents 
5/24/17. 


262 


CHAP.   XI. — DISBURSING PAY  ROLLS. 


may  become  citizens  by  sworn  declarations  of  allegiance.  Supply  officers  will 
have  to  be  on  their  notice  with  reference  to  enlisted  men  of  Porto  Rican  birth. 

An  alien  Japanese  can  not  lawfully  become  a  citizen  of  the  United  States  by 
naturalization.     (Comp.  Dec.  Jan.  28,  1914.) 

Naturalization  papers  unlawfully  issued  may  be  annulled.     (Comp.  L>ec.  Jan. 

28    1914  ) 

The  Revised  Statutes,  section  2169,  restrict  the  right  of  naturalization  to 
aliens  being  free  white  persons  and  to  aliens  of  African  nativity  and  to  persons 

of  African  de.scent.  ,  ,         ^       ,^     ^,  . 

"  Citizenship  by  naturalization  can  only  be  acquired  by  naturalization  under 
the  authority  and  in  the  forms  of  law.  But  citizenship  by  birth  is  established 
bv  the  mere  fact  of  birth  under  the  circumstances  defined  in  the  Constitution. 
Every  person  born  in  the  Unite<l  States  and  subject  to  the  jurisdiction  thereof 
becomes  at  once  a  citizen  of  the  United  States  and  needs  no  naturalization. 
(U.  S.  Supreme  Ct,  169  U.  S.  649-702.)  .    .^       ^      •  n^ 

Therefore,  a  Japanese  born  in  the  United  States  of  parents  then  domiciled 
there  and  carrving  on  business,  and  not  employed  by  the  Emperor  of  Japan 
in  a  diplomatic  or  other  official  capacity,  is  a  citizen  of  the  United  States  and 
entitled  to  pay  under  the  provisions  of  General  Orders  62  and  34.  (Comp. 
Dec.  Jan.  9, 1913.)     The  same  applies  to  persons  of  Chinese  descent.     (18  Comp., 

1030  ) 

Affidavits  are  of  little  value  as  evidence  where  the  notary  does  not  certify 
that  the  affiants  are  credible  persons  or  known  to  him.     ( 18  Comp.,  1026. ) 

"  If  the  Secretary  of  the  Navy  shall  make  it  the  duty  of  some  officer  or  officers 
to  consider  the  eviVlence  submitted  as  to  nativity  in  the  United  States  or  natu- 
ralization and  certifv  to  the  man's  citizenship,  it  will  be  prima  facie  evidence 
of  citizenship.  Due  weight  should  be  given  to  such  prima  facie  showing,  and 
in  the  absence  of  facts  brought  home  to  the  pay  officer  before  payment  contra- 
dicting ^uch  presumption  of  citizenship  he  will  be  protected  in  making  pay- 
ment.s."     (Comp.  I >ec.  Feb.  13,  1913:  Jan.  26.  1914.)  ^    ^    r^ 

'*  In  order  to  carry  out  the  suggestion  <*ontained  in  a  decision  of  the  Comp- 
troller of  the  Treasurv,  Februar>'  13.  1913.  on  the  question  of  citizenship  of 
enlisted  men  in  the  Navy,  it  is  herel)y  made  the  duty  of  recruiting  officers  to  con- 
sider the  evidence  of  citizenship  submitte<l  by  applicants  as  to  their  nativity  in 
the  United  States,  or  their  naturalizati«Hi.  and  to  certify  to  the  men's  citizen- 
ship «!uch  certificate  to  be  thereafter  considereil  as  prima  facie  evidence  of  the 
men's  citizenship."     (Navy  Dept.  3181-33,  Apr.  25,  1913.) 

"  \ny  alien  of  the  age  of  twenty-one  years  and  upward  who  may.  under  exist- 
ing law  become  a  citizen  of  the  Unitetl  States,  who  has  served  or  may  hereafter 
serve  for  one  enlistment  of  not  less  than  four  years  in  the  United  States  Navy 
or  Marine  Corps,  and  who  has  received  therefnmi  an  honorable  discharge  or  an 
ordinary  discharge,  with  recommendation  for  reenlistment,  or  who  has  com- 
pleted four  years  in  the  Revenue-Cutter  Service  and  received  therefrom  an 
honorable  discharge  or  an  ordinary  discharge  with  recommendation  for  re- 
enlistment,  or  who  has  completed  four  years  of  honorable  service  in  the  Naval 
Auxiliary  Service,  shall  be  admitted  to  become  a  citizen  of  the  United  States 
upon  his  petition  without  any  previous  declaration  of  his  intention  to  become 
such  and  without  proof  of  residence  on  shore."     (Act  June  30,  1914.) 

3  ^Permanent  appointments— Chief  petty  offlcers.—''\\l  chief  petty  officers  of 
the*  Navy  including  chief  water  tenders,  who  shall  receive  permanent  appoint- 
ments after  qualifving  therefor,  shall  be  paid  at  the  rate  of  .seventy  dollars  a 
month"     (N.  R.  4427-18.)      (Executive  order;  (i.  O.  1.34.  June  26,  1903.) 

A  chief  petty  officer  is  not  entitled  to  the  extra  pay  for  permanent  appoint- 
ment until  the  nhunl  date  upon  which  his  permanent  appointment  is  made. 
(Comp.  Dec.  Oct.  31,  1911.)     (See  par.  355.3-2  N.  R.) 

/,  Seamen  gunners'  or  petty  officers'  rcrtiflrates.—''  Men  who  have  success- 
ful! v  completed  a  prescribed  course  of  instruction  for  seamen  gunners  or  petty 
officers  may  be  given  by  the  Bureau  of  Navigation  a  certificate  to  that  effect, 

5/24/17. 


SEC.   45. — ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.  263 

which  shall  entitle  them  to  receive  two  dollars  per  month  In  addition  to  the  pay 
of  the  rating  in  which  they  are  serving;  such  certificates  to  continue  in  force 
only  during  the  enlistments  in  which  the  men  were  respectively  graduated,  un- 
less renewed  by  reenlistment  for  four  years  within  four  months  from  date  of 
honorable  discharge.  Men  holding  certificates  as  seamen  gunners  are  entitled  to 
the  pay  prescribed  for  said  rating,  and  are  entitled  to  reenlist  at  any  time  as 
such  at  the  base  rate  of  twenty-six  dollars  per  month ;  but  if  given  any  other 
rating  than  that  of  seaman  gunner,  the  holder  of  a  seaman  gunner's  certificate 
shall  not  receive  additional  pay  therefor,  unless  in  continuous  service."  (N.  R. 
4427-^.)     (Executive  order ;  G.  0. 108,  Sept.  11, 1902 ;  Comp.  Dec.  Nov.  25, 1912.) 

An  enlisted  man  who  holds  certificate  as  seaman  gunner  and  who  is  detailed 
as  a  gun  captain  is  entitled  to  additional  pay  allowed  for  both  duties.  (Comn. 
Dec.  May  5,  1916.) 

An  enlisted  man  graduate  of  seaman  gunner's  school  at  Washington  and  New- 
port receives  additional  $2  for  only  one  certificate.  (Comp.  Dec.  Dec.  3,  1914.) 
But  a  man  who  holds  certificates  of  graduation  from  two  separate  and  distinct 
classes  of  instruction  is  entitled  to  $2  per  month  additional  for  each  of  the  two 
certificates.     (Comp.  Dec.  Apr.  26,  1915.) 

5.  Certificates  of  qualification — "General  Order  62"  (Evidence  of  citizen- 
ship, see  par.  704-2.) — "  Stewards  and  cooks  in  the  messman  branch  who  are 
citizens  of  the  United  States  and  who  hold  or  may  receive  certificates  of  quali- 
fication as  stewards  or  cooks  shall  receive  five  dollars  per  month  additional  to 
the  pay  of  their  rating  while  holding  such  certificate,  such  additional  pay  to  be 
of  a  permanent  character  as  regular  pay."  N.  R.  4427-32a.)  (Executive  order; 
G.  0.62,  Feb.  7,  1908.) 

"  Stewards  and  cooks  in  the  messman  branch  who  have  served  one  year  as 
stewards  and  cooks,  and  while  holding  such  rating  are  recommended  by  their 
commanding  officers,  shall  be  given  certificates  of  qualifications  from  the  Bureau 
of  Navigation,  which  may  be  revoked  at  the  discretion  of  the  commanding  ' 
officer  for  cause,  provided  that  the  certificate  shall  lapse  if  the  holder  is  not 
reenlisted  within  four  months  from  date  of  honorable  discharge."  (N.  R. 
3555-1.) 

A  steerage  cook  entitled  to  receive  the  additional  pay  under  G.  O.  No.  62 
by  qualification  and  citizenship,  who  Is  changed  in  rating  to  W.  O.  steward 
*  *  *  continues  entitled  to  said  additional  pay  until  the  expiration  of  the 
time  for  which  the  certificate  was  given  unless  it  is  sooner  revoked.  (Comik 
Dec.  Jan.  5,  1914.) 

6.  Good-conduct  medals. — "Any  enlisted  person  In  the  Navy  serving  under 
(wntinuous-service  certificate,  or  in  an  enlistment  subsequent  to  a  previous  en- 
listment terminated  by  reason  of  expiration  of  enlistment,  who  upon  expiration, 
or  within  three  months  before  the  expiration  of  his  term  of  enlistment,  shall 
be  recommended  by  his  captain  for  obedience,  sobriety,  industry,  courage,  neat- 
ness, and  proficiency,  shall  receive  a  good  conduct  medal."  (N.  R.  3664-1.) 
(Executive  order;  G.  O.  108,  Sept.  11,  1902,  and  168,  Sept.  9, 1904.) 

"Any  such  person  who  has  received  one  medal  will.  If  recommended  at  the 
expiration  of  any  subsequent  four-year  term  of  enlistment,  be  given  in  place 
of  a  medal  a  clasp,  which  shall  be  worn  above  the  medal  on  the  same  ribbon." 
(N.  R.  3664-2.) 

"A  man  serving  under  a  continuous-service  certificate,  or  in  an  enlistment 
subsequent  to  a  previous  enlistment  terminated  by  reason  of  expiration  of  en- 
listment, who  has  extended  his  enlistment,  shall  be  recommended  for  a  good- 
conduct  medal  or  clasp  for  the  four-year  term  of  which  he  enlisted,  if  qualified 
under  paragraph  1  above:  Provided,  That  a  man  who  receives  a  good-conduct 
medal  or  clasp  at  the  expiration  of  the  term  of  enlistment  of  four  years  shall 
not  again  be  given  a  good-conduct  medal  upon  discharge  from  an  extension  of 
that  enlistment  for  any  period  less  than  four  years.    No  man  shall  be  deprived 

9/13/17. 


264 


CHAP.   XI. — DISBUBSING PAY   BOLLS. 


♦* 


Of  a  good-conduct  medal  or  clasp  except  by  sentence  of  a  general  court-martial.' 

^^•E^cftmfsted  man  of  the  Navy,  except  mates,  shall  receive  seventy-five 
cents  per  month,  in  addition  to  the  pay  of  his  rating,  for  each  good-conduct 
mSal  pin,  or  bkr  which  he  may  heretofore  have  been  or  shall  hereafter  be 
awarded  "  (N  R  3664-4.)  "  The  date  of  the  award  of  a  good-conduct  medal, 
Din  or  bar  shall  be  the  date  of  the  holder's  discharge  by  reason  of  the  expirah 
Son  of  the  Enlistment  for  which  the  medal,  pin,  or  bar  is  gi^^E^'the  allowance 
of  seventy-five  cents  per  month  being  reckoned  from  said  date  of  award. 

(N   R  4427—9  )  j 

A  holder  of  a  good-conduct  medal  for  service  In  the  Marine  Corps  is  entitled 

to  be  credited  with  pay  for  the  medal  on  enlistment  in  the  Navy.     (Comp.  Uec. 

^05^'  piy-Transient  additions.- (Not  to  be  Included  In  computing  the  10 
per  cent  increase,  par.  702,  or  the  honorable-discharge  gratuity,  par.  708. ) 
^1  ^Captain ''  of  the  hold.-^*  Seamen  in  charge  of  holds  shall  receive  five  dol- 
lars per  month  in  addition  to  their  pay."    (N.  R.  4427-12.)     (Executive  order; 

%%fx^w^nl' off  team  launehes,  etc.-"  Coxswains  detailed  as  coxswains  of 
boats  propelled  by  machinery,  or  as  coxswains  to  commanders  in  chief,  shall 
receive  five  dollars  per  month  in  addition  to  their  pay."  (N.  R.  4427-10.) 
(Executive  order,  G.  O.  20,  Jan.  1,  1901.)  .    .^    ^  ^  vi^v  *>,^  r.otr 

The  date  on  which  a  man  is  detailed  for  duty  is  the  date  on  which  the  pay 
of  a  coxswain  of  a  steamer  begins.    (Comp.  Dec.  Apr.  20,  1914.)  ^„«^i^ 

A  seaman  detailed  for  duty  as  a  coxswain  of  a  steam  launch  is  not  entitled 
to  $5  additional  pay.     (Comp.  Dec.  Nov.  7, 1911.)  rrnmTi 

Enlisted  men  of  the  Insular  force  are  not  entitled  to  this  extra  pay.     (Comp. 

*  ^7.  DeUich!d  S-"  Petty  officers  of  the  Navy  1^^^^\^^^S  ^^""^IJ^y^^,  f; 
prlves  them  of  quarters  and  of  their  rations  or  commutations  thereof  shall  re- 
vive nine  dollars  per  month  In  addition  to  the  pay  of  their  rating.  (N.  K. 
4427-6.)     (Executive  order,  G.  O.  20,  .Tan.  1,  1901.) 

Men  of  the  regular  Navy  (or  of  the  Naval  Coast  Defense  Reserve),  on 

duty  entitling  them  to  subsistence,  "  while  unavoidably  detained  or  absent 

t  from  vessels  to  which  attached  under  orders,"  or  "  on  detached  duty,"  may 

*  be  credited  on  the  pay  roll  with  the  per  diem  rate  of  ^^.ff^^^^'^l^^Z^^'^^^^ 
established  by  the  Navy  Department.  When  such  credit  is  made,  subsist- 
ence ration  must  be  stopped  on  board  ship  and  no  commutation  therefor  be 
Sven      (Comp.  Dec.  Mar    23,  1917.)    This  does  not  apply  to  absence  with 

°'i%t^-^*^nllsted  men  of  the  Navy  not  under  instruction  or  diving  for 
practice  shall,  when  employed  in  submarine  diving,  receive  extra  compensation 
theref^  to  be  charged  to  the  bureau  for  which  the  service  is  performed,  at 
the  rate  of  one  dollar  and  twenty  cents  per  hour  for  the  actual  time  so  em- 
ploy^ under  water."  (N.  R.  4427-33.)  (Executive  order;  G.  O.  346,  Apr.  20, 
1886  and  Circular  No.  12,  July  18,  1894.)  „    »,      . 

A  clJSficate  of  the  commanding  officer  should  be  filed  with  the  roll  showing 
the  nature  of  the  duty  and  a  notation  should  be  made  over  the  credit  In  the  roll 

n'%^0  JTtS^^^^^  ordinary  seamen  detailed  for  duty  as 

firemen  or  ^al  passers  shall  receive.  In  addition  to  the  pay  of  their  ratings, 
e3^  pay  at  the  rate  of  thirty-three  cents  per  day  for  the  time  so  employed. 

^^Mt?ve  Samin  or^native  ordlnkry  seaman  of  the  Insular  force  who  Is  de- 
tailed to  perform  duty  as  fireman     *     *     *     Is  entitled  to  extra  compensa- 
tion at  tiirrate  of  thirty-three  cents  per  day  while  so  employed.     (Comp.  Dec 
Aug.  13,  1910.) 
9/13/17. 


SEC.  45. ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.       264a 

6.  Gun  captains. — "  Enlisted  men  of  the  Navy  regularly  detailed  by  the  com- 
manding officer  of  a  vessel  as  gun  captains,  except  at  secondary  battery  guns, 
shall  receive,  in  addition  to  the  pay  of  their  respective  ratings,  five  dollars  per 
month,  which,  In  the  case  of  men  holding  certificates  as  gun  captains,  or  of 
gi'aduatlon  from  the  gun-captain  class,  petty  officers'  school,  shall  include  thfr- 
two  dollars  per  month  to  which  such  certificates  entitle  them."  (N.  R.  4427-20.  • 
(Executive  order;  G.  O.  137,  July  25,  1903.) 

9/13/17. 


SEC.   45. — ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.  265 

A  gunner's  mate  regularly  detailed  as  a  gun  captain  of  an  intermediate  gun 
on  a  vessel  of  the  gunboat  class  is  entitled  to  the  additional  pay  provided  by 
the  regulations  for  such  duty.     (Comp.  Dec.  Jan.  14  1915.) 

7.  Gun  pointers. — "  Enlisted  men  of  the  Navy,  after  having  qualified  as  gun 
pointers  according  to  the  standards  of  marksmanship  and  rules  that  may  be 
prescribed  from  time  to  time  by  the  Secretary  of  the  Navy,  who  are  regularly 
detailed  as  gun  pointers  by  the  commanding  officer  of  the  vessel,  shall  receive 
monthly,  in  addition  to  tlie  pay  of  their  respective  ratings,  extra  pay  as  follows : 

Heavy  gun  pointers  (for  guns  of  8-inch  caliber  or  larger) : 

First  class $10. 00 

Second  class 6. 00 

Intermediate  gun  pointers  (for  guns  from  4-inch  to  7-inch,  inclusive) : 

First  class 8. 00 

Second  class 4. 00 

Secondary  gun  pointers  (for  guns  from  1-pounder  to  3-inch,  inclusive) : 

First  class 4. 00 

Second  class — ».  2. 00 

Extra  pay  shall  be  allowed  a  gun  pointer  during  such  time  only  as  he  remains 
qualified,  and  only  while  he  is  regularly  detailed  as  a  gun  pointer  at  a  gun  of 
the  class  at  which  he  qualified."  (N.  R.  4427-19.)  (Executive  order ;  G.  O.  137. 
July  25,  1903.) 

Full  instructions  governing  the  above  allowances,  including  method  of  qualifi- 
cation and  period  effective,  are  prescribed  in  the  confidential  publication  "  Gun- 
nery Instructions,"  issued  to  ships  by  the  Navy  Department 

A  gun  pointer,  appointed  a  yeoman,  third  class,  continues  to  be  entitled  t 
to  the  additional  pay  allowed  a  grun  pointer  so  long  as  he  remains  qualified 
and  his  detail  continues.     (Comp.  Dec.  Mar.  31,  1917.) 

8.  Jacks-of-the-du8t — "  Ordinary  seamen  detailed  as  jacks-of-the-dust,  or  as 
Ir.niplighters,  shall  receive  five  dollars  per  month  in  addition  to  their  pay." 
(N.  R.  4427-13.)     (Executive  order;  G.  O.  178,  Nov.  29,  1904.) 

An  ordinary  seaman  detailed  as  jack-of-the-dust  is  entitled  to  the  additional 
compensation  while  so  detailed,  even  if  on  leave.     (Comp.  Dec.,  Aug.  17,  1905.) 

"  This  office  is  of  the  opinion  that  the  act  of  August  29,  1916,  which  pro- 
vides '  That  the  designation  of  the  rating  ordinary  seaman  be  changed  to 
seamen,  second  class,  without  change  of  pay,^  had  the  effect  of  changing  the 
rating  *  ordinary  seamen  *  to  '  seamen,  second  class,'  wherever  found  in  the  | 
laws,  Navy  Regulations  or  Naval  Instructions,  hence  articles  4427-13-16 
referred  to  in  attached  letter  would  read  *  seamen,  second  class '  instead  of 
*  ordinary  seamen.'  "    (Letter  26254-2341,  J.  A.  G.  July  30,  1917.) 

9.  Lamplighters,  see  Jacks-of-the  dust,  paragraph  8  above. 

10.  Mail  clerk. — "Enlisted  men  of  the  Navy  or  Marine  Corps  may,  upon 
selection  by  the  Secretary  of  the  Navy,  be  designated  by  the  Post  OflSce  Depart- 
ment as  Navy  mail  clerks  and  assistant  Navy  mail  clerks.  They  shall  receive 
compensation  from  the  Navy  Department  in  addition  to  that  paid  them  for  the 
grades  to  which  they  are  designated."  (N.  R.  4427-31a.)  (Not  to  exceed  $500 
per  annum  and  $300  per  annum,  respectively. — ^Act  of  May  27,  1908,  35  Stat. 
417.) 

"Enlisted  men  detailed  as  Navy  mail  clerks,  in  accordance  with  the  act  of 
May  27,  1908,  receive,  in  addition  to  the  pay  of  their  rating,  the  following 
monthly  compensation: 

On  board  vessels  having  complements  of  650  or  more $30. 00 

On  board  receiving  ships 25.  00 

On  board  vessels  and  in  flotillas  having  a  complement  of  more  than 

249  and  less  than  650 25. 00 

On  board  vessels  and  in  flotillas  having  a  complement  of  more  than 
124  and  iess  than  250 20.00 

9/13/17. 


266 


CHAP.   XI. — DISBURSING PAY  ROLLS. 


On  board  vessels  having  complements  of  more  than  34  and  less  than 
125  (except  station  tugs  and  barges,  but  including  torpedo  Doats 
and  destroyers  acting  singly  and  not  attached  to  regularly  organ- 
ized  flotillas) *^"-  ^ 

(N.  R.  4427-31b.) 

"  Enlisted  men  designated  as  assistant  Navy  mail  clerks  shall  receive  fifteen 
dollars  per  month  in  addition  to  the  pay  of  their  rating."     (N.  R.  4427-dlc.) 

Navy  mail  clerks  are  entitled  to  the  additional  compensation  therefor  only 
while  in  performance  of  this  special  duty,  and  are  not  entitled  to  the  additional 
pav  if  absent  from  the  vessel  under  treatment  in  hospital  ashore,  or  on  leave  of 
absence.     (Comp.  Dec.  Mar.  16,  1909;  Apr.  4,  1910;  Nov.  18,  1915.) 

''The  compensation  of  Navy  mail  clerks  and  assistant  Navy  mail  clerks,  tor 
services  as  such,  shall  begin  upon  the  date  when  they  take  the  oath  of  ofhce 
and  enter  upon  postal  duties  and  close  on  the  date  of  the  termination  of  such 
services,  and  shall  be  paid  out  of  the  appropriation  '  Pay  of  the  Navy,  l  ne 
commanding  officer  of  the  vessel,  or  of  the  fleet,  squadron,  or  division  to  which 
the  vessel  is  attached,  may  direct  the  termination  of  such  services  at  any  time, 
reporting  the  fact  to  the  Navy  Department,  which  will  inform  the  Post  Uttice 
Department"     (N.  I.  5401-6.)  ^^     ,^     ,    . 

Wliere  duty  was  entered  upon  by  direction  of  competent  authority  before 
taking  oath,  such  service  being  necessary,  and  oath  being  executed  before  pay- 
ment  pnv  begins  with  comuienrement  of  service.     (Comp.  Dec.  Sept.  J^,  ^^^y) 

Additional  pay  begins  with  the  date  on  which,  by  order  of  his  commanding 
officer,  he  began  to  perform  the  duty.     (Comp.  Dec.  Sept.  23,  1914.) 

Upon  the  expiration  of  enlistment  of  an  enlisted  man  who  is  serving  as  >*avy 
mail  clerk  or  assistant  Navy  mail  clerk  his  appointment  terminates  with  the 
expiration  of  his  enlistment,  and  where  it  is  desired  to  continue  such  enlisted 
man  as  Navy  mail  clerk  or  assistant  upon  his  reenlistment  it  is  necessary  to 
redesignate  him  and  require  him  to  execute  a  new  bond.  (First  Asst.  Post- 
master General,  S.  A.  M.  2001.) 

Cashing  money  orders  on  board  ship  (see  par.  595)  ;  deposit  of  postal  funds 
by  Navy  mail  clerks   (see  par.  581)  ;  inspection  of  postal  and  money  order 

records  (see  par.  45).  ,    ,,      , ,,  *.: ^^ 

11  Messmen.—''  Enlisted  men  detailed  as  messmen  shall,  while  so  acting,  ex- 
cept* when  assigned  as  reliefs  during  the  temporary  absence  of  the  regular 
messmen  receive  extra  compensation  at  the  rate  of  $5  per  month.  (N.  K. 
^^4  )  ^^utive  order?  G.  O.  61,  Oct.  17,  1901,  and  79,  Jan.  7,  1902.) 
Number  of  messmen  allowed,  see  paragraphs  362-381.  ^,,  ^  , 

An  enlisted  man  holding  the  rating  of  mess  attendant  is  not  entitled  to  extra 
compensation  for  detail  as  crew  messman.  (Comp.  Dec.  Apr.  11,  1908.)  b.n- 
listed  men,  detailed  as  crew  messmen,  are  not  entitled  to  extra  pay  provid^ 
for  such  detail  while  on  authorized  leave  of  absence.     (Comp.  Dec.  Apr.  28, 

^^ig'^SimiaZmcti.— "Enlisted  men  regularly  detailed  as  signalmen  shall  receive 
the  following  extra  compensation  In  addition  to  the  monthly  pay  of  their 
rating: 

Signalmen--  ^  ^^ 

First  class ^  ^. 

Second  class J-  jJJ 

(N.  R.  4427-177)  "TExecutlve  order;  G.  O.  110.  Oct.  22,  1902.) 

in  BvLbmoirine  pay—'*  All  enlisted  men  of  the  Navy  shall  receive  five  dollars 

t>er  month  in  addition  to  their  pay  while  serving  on  board  of  submarine  vessels 

Jrf  the  Navy     Besides  the  five  dollars  per  month  extra  pay  allowed  them  for 

submarine  Wvice.  enlisted  men  serving  with  submarine  torpedo  boats,  and 

9/13/17. 


SEC.  45. — ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.       266a 

having  been  reported  by  their  commanding  officers  to  the  Navy  Department  as 
qualified  for  submarine  torpedo-boat  work,  shall  receive  one  dollar  additional 
pay  for  each  day  during  any  part  of  which  they  shall  have  been  submerged  in 
a  submarine  boat  while  under  way,  but  such  further  additional  pay  shall  not 
exceed  fifteen  dollars  in  any  one  calendar  month.  To  be  eligible  for  recom- 
mendation by  their  commanding  officers  as  'qualified  for  submarine  torpedo- 
boat  work,'  in  order  to  receive  the  benefits  of  this  paragraph,  men  must  fulfill 
the  requirement  prescribed  by  the  Bureau  of  Navigation.'  (N.  R  4427-11.) 
(Executive  order;  G.  O.  9,  Nov.  9,  1905.) 

"This  regulation   [supra]  does  not  specify  any  particular  duty  to  be  per- 
formed by  men  serving  on  board  submarine  vessels,  in  order  to  be  entitled  to  |5 

9/13/17. 


SEC.  45. — ENLISTMENTS,  PAY,  AND  SUNDBY  0BEDIT8.  267 

per  month  additional  pay.  A  man  serving  on  a  submarine  which  is  not  in  full 
commission  but  is  placed  in  ordinary  comes  within  this  regulation.  The  duties 
performed  by  him  are  immaterial."    (S.  A.  M.  4034.) 

Enlisted  men  are  not  entitled  to  the  $5  per  month  additional  pay  for  submarine 
service  while  on  authorized  leave.     (Comp.  Dec,  May  23,  1913.) 

U.  Tailors.— i^ee  also  par.  712.)— "Any  enlisted  man  of  the  Navy  detailed 
to  perform  the  duties  of  ship's  tailor  on  board  of  a  vessel  having  a  complement 
of  six  hundred  men  or  more,  exclusive  of  marines,  shall  receive  twenty  dollars 
per  month  in  addition  to  the  monthly  pay  of  his  rating;  on  a  vessel  having  a 
complement  of  from  three  hundred  to  six  hundred  men,  exclusive  of  marines, 
fifteen  dollars  per  month  in  addition  to  the  monthly  pay  of  his  rating;  on  a 
vessel  having  a  complement  of  less  than  three  hundred  men  and  not  less  than 
100  men,  exclusive  of  marines,  ten  dollars  per  month  in  addition  to  the  monthly 
pay  of  his  rating.  Any  enlisted  man  of  the  Navy  detailed  as  tailor's  helper  on 
board  of  a  vessel  having  a  complement  of  six  hundred  men  or  more,  exclusive 
of  marines,  shall  receive  ten  dollars  per  month  in  addition  to  the  monthly  pay 
of  his  rating;  but  the  total  pay  of  an  enlisted  man  detailed  to  perform  the 
duties  of  ship's  tailor  shall  not  exceed  fifty  dollars  per  month,  and  of  the  tailor's 
helper  shall  not  exceed  forty  dollars  per  month."  (N.  R.  4427-21.)  (Executive 
order;  G.  O.  186,  June  5,  1905.) 

An  enlisted  man  of  the  Navy  detailed  as  ship's  tailor  is  entitled  to  the  addi- 
tional pay  as  such  while  on  leave  or  on  temporary  duty  ashore,  provided  that 
no  one  was  detailed  to  perform  the  duties  of  ship's  tailor  during  his  absence. 
(Comp.  Dec,  June  30,  1909;  Mar.  29,  1910.) 

Ship's  tailor  and  tailor's  helper  are  entitled  to  flat  base  increase  provided  \ 
by  act  May  22,  1917,  for  the  period  of  the  war.     (Comp.  Dec,  June  25. 
1917.) 

15.  Increase  in  "  Mse  pay  "  during  continuance  of  present  war. — "  That  com- 
mencing June  first,  nineteen  hundred  and  seventeen,  and  continuing  until  not 
later  than  six  months  after  the  termination  of  the  present  war,  all  enlisted 
men  of  the  Navy  of  the  United  States  in  active  service  whose  base  pay  does 
not  exceed  $21  per  month  shall  receive  an  increase  of  $15  per  month;  those 
whose  base  pay  is  over  $21  and  does  not  exceed  $24  per  month,  an  increase  of 
$12  per  month ;  those  whose  base  pay  is  over  $24  and  less  than  $45  per  month, 
an  increase  of  $8  per  month;  and  those  whose  base  pay  is  $45  or  mone  per 
month,  an  increase  of  $6  per  month :  Provided,  That  the  increases  of  pay  herein 
authorized  shall  not  enter  into  the  computation  of  continuous-service  pay :  Pro- 
vided,  That  during  the  continuance  of  the  present  war  warrant  oflicers,  petty 
ofl[icers,  and  enlisted  men  of  the  United  States  Coast  Guard  shall  receive  the 
same  rates  of  pay  as  are  or  may  hereafter  be  prescribed  for  corresponding 
grades  or  ratings  and  length  of  service  in  the  Navy."  (Sec.  15,  act  May  22, 
1917.) 

"  On  the  smooth  roll  sent  to  the  auditor  this  credit  will  be  indicated  to  the 
left  of  the  •  Commencement  of  pay '  column  by  the  words  *  base  increase,  act 
May  22,  1917.'  The  entry  of  the  amount  of  increase  will  appear  in  *  Amount  of 
pay '  column  below  the  entry  of  the  credit  for  10  per  cent  increase,  act  May  13, 
1908."    (S.  &  A.  cir.  letter,  122 ;  122-47,  June  1,  1917.) 

The  base  pay  referred  to  in  the  act  supra  "is  the  foundational  or  fixed 
monthly  sum  to  which  they  [the  enlisted  men]  are  respectively  entitled,  stripped 
of  any  increases  or  additions  thereto  by  percentage  or  otherwise  and  therefore 
without  the  10  per  cent  increase  provided  by  the  act  of  May  13,  1908."  (Comp. 
Dec,  May  26,  1917.) 

706.  Pay — detained  beyond  enlistment.—"  Enlisted  men  afloat  detained  be- 
yond their  regular  term  of  enlistment  until  the  return  to  the  United  States  of 
the  vessel  to  which  they  belong,  under  the  provisions  of  section  1422  of  the  Re- 
vised Statutes,  shall  receive  for  the  time  during  which  they  are  so  detained  an 
addition  of  one-fourth  of  their  former  pay,  computed  on  the  total  pay  which 
they  are  entitled  to  receive;  but  if  an  enlisted  man  be  retained  in  the  service 

9/13/17. 


268 


CHAP.  XI. — ^DISBURSING — PAY  ROLLS. 


after  the  expiration  of  his  enlistment  at  his  own  request,  he  is  not  entitled  to 
the  one-fourth  additional  pay.  In  order  to  sustain  a  charge  for  such  additonal 
payment,  the  supply  officer  must  produce,  upon  the  settlement  of  his  account,  a 
certificate  from  the  commanding  officer  that  the  persons  to  whom  such  addi- 
tional compensation  has  been  allowed  did  reenlist  as  aforesaid  or  were  detain^ 
by  such  commanding  officer  under  the  provisions  of  the  said  section.       (is.  K. 

4427-15  ) 

"  That  it  shall  be  the  duty  of  the  commanding  officer  of  any  fleet,  squadron, 
or  vessel  acting  singly,  when  on  service,  to  send  to  an  Atlantic  or  to  f  Pacific 
iwrt  of  the  United  States,  as  their  enlistment  may  have  occurred  on  either  the 
Ulantic  or  Pacific  coast  of  the  United  States,  in  some  public  or  other  vessel,  all 
petty  officers  and  persons  of  inferior  ratings  desiring  to  go  there  at  the  expira- 
tion of  their  terms  of  enlistment,  or  as  soon  thereafter  as  may  be,  unless,  in 
his  opinion,  the  detention  of  such  persons  for  a  longer  period  should  be  essential 
to  the  public  interests,  in  which  case  he  may  detain  them  or  aiiy  of  them 
until  the  vessel  to  which  they  belong  shall  return  to  such  Atlantic  or  Pacific 

^"All  persons  enlisted  without  the  limits  of  the  United  States  may  be  dis- 
charged, on  the  expiration  of  their  enlistment,  either  in  a  foreign  port  or  in  a 
port  of  the  United  States,  or  they  may  be  detained  as  above  provided  beyond 
the  term  of  their  enlistment ;  .     ^^  ^.         m^^   „,» 

"  And  that  all  persons  sent  home,  or  detained  by  a  commanding  officer,  ac- 
cording to  the  provisions  of  this  act,  shall  be  subject  in  all  respects  to  the  laws 
and  regulations  for  the  government  of  the  Navy  until  their  return  to  an  Atlantic 
or  Pacific  port  and  their  regular  discharge ;  .    .      *       „     „„fn  4.k« 

"And  all  persons  so  detained  by  such  officer,  or  reentering  to  serve  until  the 
return  to  an  Atlantic  or  Pacific  port  of  the  vessel  to  which  they  belong,  shaU 
in  no  case  be  held  in  service  more  than  thirty  days  after  their  arrival  in  said 
nort  •  and  that  all  persons  who  shall  be  so  detained  beyond  their  terms  of 
enlistment  or  who  shall,  after  the  termination  of  their  enlistment  voluntarily 
reenter  to  serve  until  the  return  to  an  Atlanic  or  Pacific  port  of  the  vessel  to 
v^ich  they  belong,  and  their  regular  discharge  therefrom  shall  receive  for  the 
time  during  which  they  are  so  detained,  or  shall  so  serve  beyond  their  original 
terms  of  enlistment,  an  addition  of  one-fourth  of  their  former  pay."  (Sec. 
1422  R  S.,  as  amended  by  act  of  Mar.  3,  1875.) 

If  an  enlisted  man  be  retained  in  the  service  after  the  expiration  of  his  en- 
listment at  his  own  request,  he  is  not  entitled  to  the  one-fourth  additional  pay. 

^^^nliSed  STan  is  not  entitled  to  one-fourth  additional  pay  while  en  route 
home  on  an  Army  transport  for  discharge,  his  enlistment  having  expired  while 
aVmnrd  the  transDort.     (Comp.  Dec.  July  22,  1913.) 

707  Pay-iSJulax  force.-"  The  Secretary  of  the  Navy  is  authorized  to  enlist 
in  the  insular  force.  United  States  Navy,  not  to  exceed  500  Filipinos  in  the 
following  ratings  and  at  the  following  rates  of  pay : 


Ratings. 


Native  coxswains 

Native  seamen 

Native  ordinary  seamen 

Native  machinists,  first  class. . . 
Native  machinists,  second  class 
Native  firemen,  first  class 

9/13/17. 


Monthly 
pay. 


S15 
12 
10 
28 
20 
18 


Ratings. 


Native  firemen,  second  class 

Native  coal  passers 

Native  stewards 

Native  cooks 

Native  mess  attendants . . . . . 


Monthly 
pay. 


S15 
11 
15 
13 

8 


SEC.   45. — ENLISTMENTS,  PAY,  AND  SUNDRY  CREDITS.       268a 

(N.  R.,  4429.)     (Executive  order;  G.  O.  40,  Apr.  8,  1901.) 

Enlisted  men  in  the  insular  force  are  entitled  to  clothing  bounty  on  first 
enlistment  and  to  one-fourth  additional  pay  for  detention  beyond  expiration 
of  enlistment.     (Comp.  Dec.  Oct.  6,  1905.) 

A  native  seaman  or  seaman  second  class  while  detailed  and  performing  the 
duty  of  a  "  fireman  "  on  board  a  vessel  of  war  is  entitled  to  extra  compensation 
of  33  cents  a  day.     (Comp.  Dec.  Aug.  13,  1910.) 

9/13/17. 


73416°— 18 


-20 


SEC.   45. — ENLISTMENTS,  PAY,  AND  SUNDRY  CKEDITS.  269 

A  coxswain  of  the  insular  force  detailed  for  duty  as  coxswain  of  a  boat 
propelled  by  machinery  is  not  entitled  to  additional  pay.  (Comp.  Dec.,  Apr, 
19,  1913.)     (Clothing  outfit,  see  par.  709.) 

The  pay  of  the  insular  force  having  been  established  by  Executive  order  of 
April  5,  1901,  under  the  authority  then  vested  in  the  Executive  to  fix  the  pay 
of  enlisted  men  (see  par.  703),  and  the  President  not  having  expressly  ex- 
tended to  the  insular  force  the  benefits  conferred  on  enlisted  men  by  other 
Executive  orders,  it  is  held  that  enlisted  men  of  the  insular  force  "are 
entitled  to  the  extra  pay  conferred  upon  all  enlisted  men  by  the  statute,  but 
not  to  the  extra  pay  provided  by  other  Executive  orders  for  enlisted  men  of 
the  Regular  Navy."  (Ck)mp.  Dec.  Apr.  19,  1913,  quoting  Comp.  Dec.  Oct.  8. 
1903.)  (See  other  paragraphs  in  this  section;  decisions  in  specific  cases  are 
cited  in  pars.  705-2  and  705-5.) 

Enlisted  men  of  the  insular  force  are  thus  entitled  to  the  10  per  cent  Increase 
provided  by  the  act  of  May  13,  1908  (par.  702),  computed  on  the  base  pay 
and  on  such  permanent  additions  (par.  704)  as  have  been  prescribed  by  statute. 

708.  Credits— honorable  discharge  gratuity. — "  If  any  enlisted  man  or  ap- 
prentice, being  honorably  discharged,  shall  reenlist  for  four  years  within  four 
months  thereafter,  he  shall,  on  presenting  his  honorable  discharge  or  on  ac- 
counting In  a  satisfactory  manner  for  its  loss,  be  entitled  to  a  gratuity  of  four 
months'  pay  equal  in  amount  to  that  which  he  would  have  received  if  he  had 
been  employed  in  actual  service;  and  any  enlisted  man  in  the  Navy  whose 
term  of  enlistment  has  been  extended  for  an  aggregate  of  four  years  shall, 
after  the  expiration  of  the  preceding  four-year  term  of  enlistment  upon  which 
the  extension  is  made  and  if  otherwise  entitled  to  an  honorable  discharge,  be 
paid  the  gratuity  above  provided.  This  provision  does  not  apply  to  the 
honorable  discharge  for  incomplete  service  issued  to  men  in  their  first  enlist- 
ment under  the  provisions  of  the  act  of  Congress  approved  August  29,  1916." 
(N.  R.  4427-22.)     (Act  of  Aug.  22,  1912,  amending  sec.  1573,  R.  S.) 

The  honorable  discharge  gratuity  is  computed  at  the  rate  of  base  pay  plus 
permanent  additions  thereto,  but  not  including  transient  additions  which  require 
a  special  detail.     (Comp.  Dec.  Mar.  27,  1903;  June  19,  1906.) 

"  In  computing  the  four  months  referred  to  *  *  *  the  date  of  discharge 
shall  not  be  included."     (N.  R.  3527-2.) 

An  enlisted  man  who  extends  his  enlistment  for  one  year  is  not  entitled  to 
the  payment  of  the  four  months'  gratuity  pay,  since  the  payment  of  this 
gratuity  is  limited  to  those  whose  terms  of  enlistment  are  extended  for  an 
aggregate  of  four  years  (Comp.  Dec.,  Oct.  11,  1932)  ;  but  if  prior  to  the  ex- 
piration of  the  one  year  the  man  extends  his  enlistment  for  three  more  years, 
he  then  is  entitled  to  the  honorable  discharge  gratuity  (Comp.  Dec.  Feb. 
25,  1914). 

A  man  honorably  discharged  from  an  extended  enlistment,  upon  reenlisting 
for  four  years  within  four  months  from  date  of  discharge,  is  entitled  to 
honorable  discharge  gratuity  at  the  permanent  rate  of  pay  he  was  receiving 
at  the  time  of  his  actual  discharge  from  his  extended  enlistment,  and  not  at 
the  rate  he  was  receiving  at  the  time  of  the  expiration  of  his  four-year  term, 
when  he  would  have  been  discharged  had  he  not  extended  his  enlistment! 
(Comp.  Dec.  Dec.  2,  1913),  notwithstanding  the  fact  that  had  he  been  dis- 
charged from  (instead  of  extending)  his  original  enlistment,  he  would  have  1 
been  given  an  ordinary  discharge.     (Comp.  Dec,  May  26,  1917.) 

When  the  discharge  is  surrendered  the  amount  of  the  gratuity  credited  to 
the  man's  account  shall  be  indorsed  in  red  ink  across  its  face  over  the  sig- 
nature of  the  oflicer  making  the  credit     (N.  R.  3529-2.) 

♦*A  man  who  extends  a  four-year  term  of  (enlistment  for  another  four  years 
(whether  by  one  or  more  extensions)"  is  "in  the  same  position  as  to  the 
honorable  discharged  gratuity  as  if  he  had  leenlisted  for  four  years  upon  the 
termination  of  the  enlistment."     (Comp.  Dec.  Feb.  25,  1914.) 

9/13/17. 


270 


CHAP.   XI.— DISBURSING PAY  ROLLS. 


A  man  who  has  been  paid  honorable  discharge  gratuUy  f<>r^^  "^g^^^^pn 
tended  enlistment  is  not  entitled  to  retain  such  gratuity.     (Comp.  uec.  Apr. 

^An  enilted  man  at  the  expiration  of  an  en^^^^^^^^^^  rrxtKu! 

naval  service  was  transferred  to  ^he  Fleet  IS  aval  Rese^^^^^  ^^^^ 

anuoui-4rv"rnflcate  to  Wh  honorable  discharge  gratuity  and  continuous- 
l^ZZ^.  '^Ir^r^^i'^nlUcln^e.^.i^.t  base  increase  pro- 

^^^^^^^T^  e"nlirrt:  rt^aSi/ting^^  rrt^l 
"  SamU'L  and  'ich  men  of  the  messnmu  branch  as  ^^\^»l^X"torS 
nrw^ss  comolete  outfits,  not  to  exceed  twenty  dollars ;  men  ot  the  insular  torce. 
SSI^eSSJl  thirty  dollars;  all  other  enlisted  men.  not  to  exceed  s'^ty  dollars. 
?SmmandSoffl<Si  shall  direct  which  of  the  above  amounte  .s  to  be  »llow«l  m 
e^d^^se  of  first  enlistment,  the  outfit  for  '  all  other  enlisted  men  to  be  i^ed 
fn  ac^rdance  with  the  provisions  of  the  Uniform  KegiUations  (N.  R.,  4427 
«»»  ("VnttoMceedSeOeach" — annual  appropriation  acts.) 
An  inl^stmlnt  u^r  Vc^tract  which  did  not  bind  a  man  to  serve  the  ftdl 

^"yVirbT^S'ln"'<i."t:'fl"  ci:?}.ing^ot  drain  Is  not  authorized. 
*S?^vio^^rvi'c.e'^;  Mariil  Corps  is  no  bar  to  funUshlng  man  clothing  outfit 
o.S"en.iSment  In  the  Navy.  ^.^^rauaVferU^'paf  ^  Is  an  order  from 
th:SlLt.ro.S^^o"c?^m'n::^.y"l^^^  .-  Ur.  the  recruit  outflt." 

*^.cioth?ng^o«tfits"  should  1«  Charged  to  the  fiscal  year  in  which  the  man 

credited  enlisted.  ,    „  ,     ,.,.„,ite,i  to  the  accounts  ot 

710.  Creditsr-MMS.-rum.eiyp  g,„ou„ts  involved  shall  be  made 

the  men  *»  Jn  «e  of  ^  J/^^Td  money!^  covered  by  special  money  requlsl- 
through  exchange  ot  receipts  ail""""  ^'  .    ^ogg  x     Gunnery  prizes 

tion  therefor  m.  the  Q^art^^^  ^^^  confidential 

;:.ll\i^trn'"'^^^^^^^^^^  to  Ships  by  the  Navy  Department. 

9/13/17. 


SEC.  45. — ENLISTMENTS,  PAY,  AND  SUNDRY   CREDITS.  271 

Prizes  for  excellency  in  target  practice  with  small  arms  will  be  allowed  in 
accordance  with  instructions  prescribed  in  the  publication  "  The  Landing  Force," 
issued  to  ships  by  the  Navy  Department.     (Ed.  1912,  see  p.  388  et  seq.) 

Pay-roll  credits  for  gunnery  or  small-arms  prizes  will  include  a  notation  as 
to  the  appropriation  chargeable,  viz,  "  Gunnery  and  engineering  exercises,"  for 
enlisted  men  of  the  Navy  ;  "  Pay,  Marine  Corps,"  for  enlisted  men  of  the  Marine 
Corps.  Entries  of  such  credits  for  enlisted  men  of  the  Navy  will  show  whether 
credit  was  for  "  small  arms  "  or  for  gunnery  prizes  other  than  small  arms,  as 
such  information  must  appear  on  the  pay-roll  summary. 

711.  Credits — Gratuity  for  heroism. — "Seamen  distinguishing  themselves 
in  battle  or  by  extraordinary  heroism  in  the  line  of  their  profession  may  be 
promoted  to  warrant  officers  if  found  fitted  upon  the  recommendation  of  their 
commanding  officer,  approved  by  the  flag  officer  and  the  Secretary  of  the  Navy. 
And  upon  such  recommendation  they  shall  receive  a  gratuity  of  one  hundred 
dollars  and  a  medal  of  honor  prepared  under  the  direction  of  the  Secretarv  of 
the  Navy.     ( Sec.  1407,  R.  S. ) "     ( N.  R.  3661-1. ) 

"Any  enlisted  man  of  the  Navy  or  Marine  Corps  who  shall  have  distinguished 
himself  in  battle  or  displayed  extraordinary  heroism  in  the  line  of  his  pro- 
fession shall,  upon  the  recommendation  of  his  commanding  officer,  approved 
by  the  flag  officer  and  the  Secretary  of  the  Navy,  receive  a  gratuity  and  medal 
of  honor,  as  provided  for  seamen  in  paragraph  1  of  this  article.  (Act  Mar.  3. 
190L)"     (N.  R.  3661-2.) 

712.  Credits — Barber,  tailor,  dentist,  shoemaker,  etc. — The  C4)mptroller  of 
the  Treasury,  under  date  of  November  22,  1907,  having  sanctionetl  the  practice, 
hereafter  tailors',  barbers',  dentists',  shoemakers',  and  other  bills  contracted 
with  men  in  the  naval  service  specially  designated  by  proper  authority  to 
perform  work  of  this  character  shall  be  checked  on  the  pay  roll  in  the  sundry 
checkage  column  against  the  accounts  of  the  debtors,  and  the  total  sum  checked 
shall  be  credited  in  the  sundry  credit  column  to  the  account  of  the  person 
performing  the  work.  The  latter  entry  will  be  substantia tetl  by  a  list  of  the 
persons  for  whom  the  work  was  performed,  the  value  of  the  work  charged  to 
each  person,  a  certificate  by  the  commanding  officer  of  the  .ship  or  station  to 
the  effect  that  such  work  was  authorized  and  that  the  prices  charged  are 
correct,  and  a  certificate  by  the  supply  officer  that  the  amounts  shown  have  been 
checked  against  the  respective  debtors.  In  cases  where  the  bills  are  due  to 
other  than  persons  in  the  service  specially  detailed  or  designated  to  do  the 
work  covered  thereby  as  a  requirement  of  military  administration  they  must 
be  settled  as  matters  of  individual  and  personal  indebtedness.     (S.  A.  M.  521.) 

713.  Miscellaneous  credits. — Difference  of  pay  and  general  instructions 
relating  to  claims,  see  paragraph  661;  Funds  received  as  security  for  return 
from  leave  and  forfeited  by  desertion,  see  paragraph  569;  Sales  of  effects,  see 
paragraph  794;  Funds  deposited  for  purchase  of  discharge  (furlough),  see 
paragraph  825;  Pay  of  seamen  transferred  to  merchant  ships  in  distress,  see 
par.  775. 

A   boilermaker   who    enlisted    subsequent   to   June   26,    1903,    and   who 
changes  his  rate  to  chief  water  tender  (acting:  appointment)  receives  the  pay  | 
of  his  new  rate.      (Comp.  Dec,  July  10,  1917.) 

714.  Promotions — Date  effective. — "An  appointment  can  not  be  made  retro- 
active so  as  to  give  pay  before  the  appointment  is  actually  made  except  by 
statutory  authority  *  *  *.  The  right  of  appellant  to  the  pay  of  the  higher 
grade  does  not  depend  uix)n  his  right  to  promotion  and  appointment  thereto,  but 
on  the  actual  appointment  *  *  *.  On  the  acting  appointment  issued  in  this 
case  the  date  of  its  execution  does  not  appear.  As  this  date  is  material,  it 
should  appear  on  all  such  appointments."     (Comp.  Dec.  Oct.  30, 1913.) 

"  The  date  the  change  in  rating  was  actually  made  is  the  date  from  which  the 
pay  of  the  new  rating  begins."    (Comp.  Dec.  Apr.  16,  1914.) 

9/13/17. 


272 


CHAP.   XI. DISBURSING PAY   ROLLS. 


"in  each  Instanoe  of  a  change  of  '»«"/»' -^.Pft^y^Tfu't^^^ 
ment  should  be  issued  to  the  "«"  f  ^t''^™^  app^fnment  Sw  furnish  the 
stated,  and  the  «>mmandingofflcer  lining  *«  «P^'°™^the  mere  order  of  the 
supply  officer  with  a  certified  "^Py  °*  *5.3^'  t|l^an  at  the  higher  rating 

rS»K|ee-oMp.*^^^^^ 

J4'e  s'e^^^S«^leTro|=^^"^an^^^^ 

ing  at  the  time  l^e  ^^s  Placed  on  furioiigh.    ^Comp^  x'    ^  ^^  ^^^  ^^^.^^ 

called  to  the  active  ser^^^^^'  *».®,  "^^^^^^5  ^^J^,,  ,V^  rromD  Dec    Jiilv  28, 1917.) 
'^''^^rrT.j-'l^nni^^-^'^^^^^^  Ko^-graph  4.' 


Section  46.— ALLOTMENTS. 

721.  Persons  permitted  to  execute. — "  Each  person  on  the  active  list  of 
the  Navy,  Marine  Corps,  and  Nurse  Corps  (female),  except  apprentice  seamen 
under  training  at  naval  training  stations,  shall,  with  the  approval  of  his  com- 
manding officers,  be  allowed  to  allot  such  portion  of  his  pay  for  the  support  of 
his  family  or  other  relatives  or  for  his  own  savings  as  he  may  desire.  *  *  • 
Approval  of  the  commanding  officer  is  not  necessary  in  the  case  of  allotments  of 
officers."     (N.  R.  4472-1.) 

"  No  person  shall  be  permitted  to  make  an  allotment  unless  there  is  due  him 
the  amount  of  the  first  payment,  or  unless  such  amount  will  probably  be  due 
on  the  date  set  for  the  first  payment."     (N.  R.  4474.) 

"  In  no  case  shall  an  allotment  be  allowed  a  returned  deserter  until  his  ac- 
count shall  have  been  received  from  the  *  Deserter's  rolL' "     (N.  R.  4479-2.) 

722.  Execution. — "Allotments  shall  be  made  out  by  the  supply  officer  carry- 
ing the  accounts  and,  after  approval,  shall  be  promptly  forwarded  by  him,  as 
herein  required,  in  order  to  insure  payment  when  due."    (N.  R.  4472-2.) 

"  Every  assignment  of  wages  due  to  persons  enlisted  in  the  naval  service  and 
all  powers  of  attorney  or  other  authority  to  draw,  receipt  for,  or  transfer  the 
same  shall  be  void  unless  attested  by  the  commanding  officer  and  the  paymaster. 
The  assignment  of  wages  must  specify  the  precise  time  when  they  commence. 
(Sec.  1576,  R.  S.)"     (N.  R.  4471.) 

"Allotments  shall  not  be  registered  for  a  period  of  less  than  three  months  " 
(N.  R.  4472-1)  nor  for  a  longer  period  than  four  years.     (S.  A.  M.  4297.) 

"An  allotment  shall  be  executed  singly  except  in  the  case  of  marines.  When 
granted  by  an  officer,  after  being  signed  by  him,  it  shall  be  registered  by  the 
officer  carrying  his  accounts.  When  granted  by  an  enlisted  person,  after  being 
signed  by  him,  it  shall  be  witnessed  and  registered  by  the  officer  carrying  his 
accounts  and  approved  by  the  commanding  officer,  except  where  an  allotment  is 
registered  by  an  officer  separated  from  the  enlisted  person  whose  account  he 
carries,  in  which  case  the  witnessing  of  such  by  the  registering  officer  shall  not 
be  required,  but  it  shall  be  witnessed  by  the  commanding  officer  and  forwarded 
by  him  to  the  officer  carrying  the  accounts  to  be  registered.  The  officer  carrying 
the  accounts  shall  be  responsible  for  its  deduction  from  the  grantor's  pay  and 
shall  forward  the  copy  to  the  Navy  disbursing  officer,  Washington,  D.  C.  An 
allotment  shall  be  made  payable  on  the  last  day  of  the  month  and  for  a  stated 
term.  The  date  of  first  payment  must  be  sufficiently  remote  to  allow  notice  to 
reach  the  Navy  disbursing  officer  [Navy  Department]  on  or  before  the  lOtli  of 
the  month  in  which  first  payment  is  to  be  made.  In  special  cases  it  may  be 
registered  with  the  Navy  disbursing  officer."     (N.  R.  4472-^3.) 

Allotments  shall  be  executed  on  S.  &  A.  Form  6,  prepared  on  the  typewriter 
whenever  practicable  (S.  A.  M.  1371).  The  "monthly  sum  allotted"  and  the 
*'  numbers  of  months  "  shall  be  entered  in  both  words  and  figures.  ( S.  A.  M. 
1262.)  The  exact  name  and  address  of  the  payee  shall  be  carefully  entered. 
(S.  A.  M.  399.)  The  names  of  married  women  should  be  entered  thus:  "Mary 
R.  Doe,"  not  "  Mrs.  John  Doe." 

Allotments  shall  be  submitted  without  corrections  or  erasures  (S.  A.  M. 
1941),  shall  be  folded  face  out  (S.  A.  M.  1904),  and  must  be  forwarded  in  time 
to  reach  the  office  of  the  Navy  disbursing  officer  before  the  10th  of  the  month 
in  which  the  first  payment  is  to  be  made.  The  supply  officer  shall  forward  a 
letter  of  transmittal  with  allotments,  stating  the  number  forwarded.  This 
letter  will  be  verified  in  the  Navy  disbursing  office,  indorsed,  and  returned  to 
Ihe  supply  officer.     (S.  A.  M.  2304.) 

9/13/17.  273 


274 


CHAP.  XI. — ^DISBUESING — ^PAY  BOLLS. 


723  Payable  to  banks,  etc.— In  order  that  there  may  be  no  question  as  to 
the  acceptance  orallotment  checks,  supply  officers  registering  a»oUiients  pay- 
able to  banks,  trust  companies,  or  like  institutions  for  the  deposit  of  funds 
shall  see  that  a  specimen  of  the  grantor's  signature  (on  S.  &  A.  *orm  A")  is 
lorwa??ed  immediately  to  the  institution  to  which  the  f;j«J,^««*;„«/^^^^^^^^ 
This  procedure  is  unnecessary  when  the  grantor  has  already  furnished  the 
Institution  with  a  specimen  of  his  signature.     (S.  A  M.  128b.)      ,        .   ^  ^^^^^ 

ThS  form  in  no^se  will  be  forwarded  to  the  Navy  disbursing  officer.  ^ 

^^Ni^E  — Whfn^Ier  an  enlisted  man  desires  to  record  an  allotment  in  favor  of  a  bank  or 
trusrcompYi^^   he  sho'iia  bo  ??quired  to  show  a  letter  from  such  bank  or  trust  companj 

*' 724  "Mari^ts^ 'ailot^^^^^^^^^^^^  allotments   registered   by   marines   at   sea 

should  be  "  approved  and  witnessed  "  by  the  commanding  officer  ^^r  noncom- 
missioned officer  in  charge  of  the  marine  detachment  ^^^  registered  by  the 
supply  officer  of  the  vessel.  Such  approval  affords  the  officer  or  noncommls- 
sione^l  officer  in  charge  of  the  marine  detechment  an  opportuni  y  to  make  t^^^ 
necessary  entry  in  the  man's  service-record  book  regarding  the  allotment,  which 
should  be  made  in  all  cases  immediately  after  the  approval.  „^ti,o^  «i.ii. 

In  case  of  men  leaving  the  marine  officer's  rolls  by  transfer  to  another  ship 
or  station,  the  commanding  officer  of  marines  afloat  shall  furnish  a  copy  c^  the 
report  of  transfer  to  the  supply  officer  to  enable  him  to  transfer  the  allotments 
of  such  men,  if  they  have  any.     (N.  I.  4904.)  «  ^^    „      ^  m 

When  marines  are  transferred  to  shore  stations  officers  of  the  Pay  Corps  will 
transfer  such  allotments  direct  to  the  marine  paymaster  concerned,  as  follows : 

"The  accounts  (deposit  record  books,  allotments,  etc.)  of  all  marines  trans- 
ferred to  posts  on  the  west  coast  of  the  United  States  will  be  forwarded  direct 
to  the  assistant  paymaster,  Marine  Corps,  36  Annie  Street,  San  Francisco  Cal.; 
the  accounts  of  marines  transferred  to  posts  east  of  the  Mississippi  River  and 
In  or  north  of  Philadelphia,  Pa.,  will  be  forwarded  direct  to  the  assistant 
paymaster.  Marine  Corps,  291  Broadway,  New  York  City;  and  the  accounts  of 
marines  transferred  to  other  posts  within  the  United  States  will  be  forwarded 
direct  to  the  Paymaster  of  the  Marine  Corps,  Marine  Corps  headquarters, 
Washington,  D.  C."     (S.  A.  M.  4062.) 

Transfers  will  be  effected  on  Form  N.  M.  C.  658. 

725.  Method  of  recording.— The  retained  registration  record  of  an  allotment 
shall  be  prepared  on  S.  &  A.  Form  6o. 

A  register  shall  be  maintained  consisting  of  three  Shannon  files  or  other 
suitable  loose-leaf  binders,  in  which  the  retained  sheets  shall  be  arranged  and 
fastened  in  the  following  sections : 

First  section:  Current  allotments. 

Second  section :  Awaiting  receipted  notice  from  allotment  officer  or  receipted 
transfer  from  previous  quarter. 

Third  section:  Completed  or  dead  allotments. 

In  each  section  of  the  register  the  sheets  shall  be  arranged  in  the  order  of 
pay  numbers,  officers,  crew,  and  marines  being  kept  separate.     (S.  A.  M.  1553.) 

726.  Method  of  charging.— Upon  the  granting  of  an  allotment  the  amount 
shall  be  entered  in  the  proper  column  of  the  pay  roll.  If  the  allotment  Is 
granted  the  first  month  of  the  quarter,  the  monthly  amount  of  the  allotment 
shall  be  entered  in  the  pay  roll  three  times,  provided  the  allotment  runs  entirely 
through  the  quarter.  If  the  allotment  is  granted  the  second  month  of  the 
quarter  the  monthly  amount  shall  be  entered  twice,  and  if  the  allotment  is 
granted'  the  third  month  of  the  quarter,  the  monthly  amount  shall  be  entered 
but  once.    Current  allotments  will  be  similarly  charged  at  the  beginning  of  each 

quarter.     (S.  A.  M.  1553.)  ,  «       .,  ,    *  ^      *     ♦     ♦ 

"The  recommendation  of  the  Bureau  of  Supplies  and  Accounts    ♦     •    » 

that  as  the  general  rule,  in  the  case  of  officers,  when  a  vessel  is  within  easy 

9/13/17. 


SEC.  46. — ALLOTMENTS. 


275 


reach  of  the  [Navy  allotment  office]  one-half  of  an  allotment  be  charged  against 
the  first  half-month's  pay  and  the  balance  against  the  second  half-month's  pay, 
is  approved.  When  on  foreign  stations  the  entire  allotment  shall  be  charged 
at  the  beginning  of  each  month."     (Navy  Dept,  No.  8528-285,  .July  29,  1909.) 

727.  Data  on  rolls. — "  The  name  of  the  ship  or  station  on  board  which  the 
allotment  was  originally  registered,  and  the  monthly  amount  of  each  allotment, 
shall  be  separately  noted  on  the  pay  roll  and  on  all  transfers  of  allotments." 
(N.  R.  4477.) 

728.  Transfers. — (See  also  par.  729.)  "When  the  grantor  of  an  allotment 
is  about  to  be  transferred  to  another  ship  or  station,  the  officer  carrying  the 
accounts  shall  check  against  them  a  sum  sufficient  to  cover  the  amount  of  the 
allotment  payable  during  the  time  that  will  probably  elapse  before  the  trans- 
ferred account  shall  have  been  taken  up.'*    (N.  R.  4476-1.) 

"  The  name  of  the  ship  or  station  on  board  which  the  allotment  was  originally 
registered  •  *  *  shall  be  *  *  *  noted  *  *  *  on  all  transfers  of 
allotments."     (N.  R.  4477.) 

The  address  of  the  allottee,  if  a  bank  or  similar  institution,  shall  in  all  cases 
be  stated  on  transfer  pay  accounts.     (S.  A.  M.  1941.) 

729.  Causes  and  method  of  stoppage. — "The  death,  discharge,  resignation, 
or  desertion  shall  be  cause  for  stopping  the  same"  (N.  R.  4472-5),  but  "the 
allotments  of  men  transferred  from  a  seagoiLg  ship  to  a  hospital  shall  be  con- 
tinued the  same  as  if  at  sea."    (N.  R.  4475.) 

"  The  capture  of  the  grantor  of  an  allotment  shall  not  operate  to  stop  pay- 
ment thereof  before  the  expiration  of  the  period  for  which  it  was  made." 
(N.  R.  4472-8.) 

"  Forfeiture  of  pay  by  sentence  of  a  general  or  summary  court-martial  or 
deck  court  shall  also  be  cause  for  stopping  an  allotment  when  the  payment  of 
such  an  allotment,  in  addition  to  the  forfeiture,  would  place  the  grantor  in  debt 
to  the  Government.  The  allotment  in  such  case  may  be  renewed  immediately 
sufficient  pav  has  become  due  him  to  cover  the  amount  of  the  first  payment.** 
(N.  R.  4472-5.) 

(a)  In  debt;  ahoui  to  he  diseharged. — "When  the  grantor  of  an  allotment  is 
soon  entitled  to  discharge,  and  is  so  much  in  debt  to  the  United  States  that  it 
will  require  the  whole  or  a  part  of  his  allotted  pay  to  cancel  his  obligation,  the 
officer  carrying  his  accounts  shall  inform  the  commanding  officer  and  shall  stop 
such  allotment  by  the  usual  process,  giving  the  facts  as  reason  therefor." 
(N.  R.  4476-2.) 

(&)  Transferred  allotment. — ^"When  a  transferred  allotment  is  received  by 
an  officer  of  the  Pay  Corps,  and  the  grantor  thereof  has  died,  deserted,  or  been 
detained  en  route,  the  receiving  officer  shall  immediately  notify  the  Navy  allot- 
ment officer  of  all  the  facts  obtainable,  and  shall  stop  the  allotment,  using  cable 
or  telegraph,  if  necessary,  to  prevent  loss."     (N.  R.  4478.) 

(c)  Stopping  allotment,  duties  of  supply  officer. — When  stopping  an  allotment 
"  the  supply  officer  of  the  ship  to  which  the  person  was  attached  shall  notify 
the  Navy  disbursing  oflcer  [Navy  Department]  by  the  first  opportunity,  stating 
the  amount  checked  by  himself  and  the  last  month  for  which  checked,  except  in 
the  case  of  marines  transferred  to  a  shore  station  within  the  continental  limits 
of  the  United  States,  when  the  supply  officer  of  the  ship  will  transfer  the  allot- 
ment to  the  marine  paymaster  of  that  station  for  stoppage  by  the  latter.  The 
supply  officer  will  be  held  liable  for  amounts  paid  by  the  Navy  disbursing  officer 
in  the  absence  of  due  notice.  But  this  shall  not  relieve  the  Navy  disbursing 
officer  from  responsibility  for  losses  resulting  from  overpayments  due  to  want 
of  diligence  on  his  part,  either  in  the  making  of  immediate  acknowledgment 
of  supply  officers'  notices  or  from  lack  of  cooperation  in  effecting  the  proper 
checkages  against  grantor's  account.  W^hen  ..n  allotment  is  stopped  the  supply 
officer  shall  charge  the  allotment  for  as  many  months  in  advance  as  will  prob- 
ably be  required  for  information  to  reach  the  Navy  disbursing  officer."  (N.  R. 
4472-5.) 

5/24/17. 


276 


CHAP.   XI. DISBURSING PAY   ROLLS. 


S  &  A  Form  12  will  be  employed  !n  stopping  allotments. 

(if  ^o*Tcc  0/  .foppai/e-iniir.ct(on.  --"  Notices  to  discontinue  all otmen^^^^^^^ 
«nv  oflimp  other  than  expiration  shall  be  sent  in  duplicate  (S.  &  A.  Form  i^), 
SSe  Xment  Jniy  on  each  notice.  Upon  receipt  of  such  notices  the  ^Hsburs  ng 
Xe^w^r  make'^acknowledgment  of  that  fact  by  im«»emately  returning  the 
^bon  coDV  to  the  sending  officer.  These  notices  must  reach  the  Navy  J  sburs- 
SfofficSmavy  Department)  not  later  than  the  15th  of  the  month  following 
SI  ?fst^onth  charg^  on  the  rolls  of  the  supply  officer  carrying  the  account 
Where  due  to  insufficient  time,  the  Government's  interests  would  not  be  pro- 
tPrt^  bv  a  mailed  notice,  notice  should  be  sent  by  telegraph  or  cable  and  con- 
'^^  by  maT  Notices  sent  by  telegraph  or  cable  for  the  benefit  of  the  grantor 
of  the  allotment  must  be  at  his  expense.      (N.  R.  f472-6-)  ^^^  .  ,^  ..^  ..  ^^^^^  ^r 

When  a  request  is  made  for  the  stoppage  of  an  «";>tment  payab  e  to  a  tok  oi 
similar  institution  the  address  of  such  payee  "^"^^^  in  all  cases  be  s^^^^^^ 
many  of  these  institutions  having  the  same  name  are  located  in  different  cities. 

^^Wh'en^n^S^ry  to  stop  an  allotment  by  cable  or  telegraph  the  following  data 
»h^W  b^thS^  viz"":  Grantor's  full  name,  amount  per  month,  name  of  ship  on 
which  allotment  was  originally  registered,  and  last  month  charged,  e.  g.,  R.  S. 
Smwn  S50  Sif^rnia,  ffter  October  payment."  In  case  the  grantor  has  more 
Uian  one  ?Iiot^^^^^^^  to  different  payees  the  mime  of  the  payee  must  also 

^rSst^of  a  cablegram  requesting  stoppage  of  an  allotment  because  of  man  being 
un^f  sentence  of  court-martial  is  not  to  be  checked  against  man's  pay.    (Comp. 

%'3b^Bl;newai^of' stopped  allotment.-"An  allotment  which  has  been  discou- 
timfed  S^ThTriuest  of  tbe  person  making  it,  before  the  expiration  of  th  -^  term 
fo  which  -tisTamed,  shall  not  be  renewed  within  that  term  except  by  per- 
m isln  ofthe  Navy  Department  on  satisfactory  i-easons  being  given  for  such 
rti«:r.ontinuance  and  renewal."  (N.  R.  447^1.)  (See  par.  729.) 
*^'731     «  Co^esp^^^  on  the  subject  of  allotme.^ts  that  have  ^^^JT"^ 

must  be  wiUi  the  Navy  disbursing  officer    (Navy  Department).  Washington. 
D.  C."     (N.  R.  447^3.) 
5/24/17. 


Section  47.— DEPOSITS  BY  ENUSTEB  HEH. 

Note. — Deposits  for  safe-keeping,  see  section  35 ;  deposits  as  security  tut  aeimnu  •©« 
paragraph  569 ;  deposits  by  Reserves,  etc.,  see  paragraph  884. 

741.  General   authority. — "Enlisted  men  of  the  Navy,  serving  ftfkmt   or 

ashore,  and  enlisted  men  of  the  Marine  Corps  serving  afloat  may,  ««  the  1st 
day  of  each  month,  and  that  day  only,  with  the  approval  of  the  ammanding 
officer,  deposit  with  the  officer  upon  whose  books  their  accounts  are  borne,  any 
portion  of  the  savings  accruing  from  their  pay  and  savings  from  other  sources 
on  board  ship  in  sums  not  less  than  $5,  the  same  to  remain  so  deposited  until 
final  payment  on  discharge,  or  when  an  enlisted  man  is  furloughed  ki  accord- 
ance with  the  act  of  August  29,  1916 ;  but  the  sum  required  by  the  regulations 
(Art.  R.  3669  (2) )  shall  remain  to  the  credit  of  such  depositors  on  the  rolls." 
(N.  R.  4378-1.) 

742.  Deposits  by  checkage  on  roll. — "  No  enlisted  man  shall  be  compelled 
to  deposit  any  part  of  his  savings,  but  when  sums  shall  be  due  them  they  may 
make  application  to  the  commanding  officer,  not  oftener  than  once  in  every 
month,  to  have  such  sums  as  they  desire,  not  less  than  five  dollars  and  for  no 
fractional  part  of  a  dollar,  charged  against  their  pay  account  and  <!redited  to 
their  deposit  account ;  and  this  request  shall  be  granted  in  all  cases  unless  there 
shall  appear  reasons  for  not  doing  so,  in  which  case  the  facts  shall  be  reported 
to  the  Navy  Department.  To  effect  this  transfer  special  money  requisitions 
marked  *  for  deposit '  shall  be  prepared.  The  supply  officer  shall  check  against 
the  men's  accounts,  in  the  checkage  column  of  the  pay  roll,  the  amount  de- 
posited, writing  the  word  *  deposit '  in  red  ink  over  the  entries.  (Art.  I, 
4889.)"  (N.  R.  4378-2.)  "The  deposits  made  by  checkage  involve  no  entries 
in  the  supply  officer's  cash  account."     (N.  I.  4889-2.) 

"  Deposits  by  enlisted  men  of  the  Marine  Corps  serving  afloat  shall  be  made, 
reported,  or  closed  on  the  same  forms  and  in  the  same  manner  as  piwided  for 
enlisted'  men  of  the  Navy."     (N.  I.  3535-8e.) 

743.  Deposits  by  checkage — ^Marines. — Deposits  by  enlisted  men  ©f  ilk? 
Marine  detachment  under  the  provisions  of  the  foregoing  paragraph  vnXl  be 
checked  on  the  rolls  submitted  to  the  supply  oflficer  for  settlement 

744.  Entry  in  deposit  record  books,  (S.  &  A.  Form  47).— "The  record  of 
the  deposits  made  by  enlisted  men  shall  be  kept  in  books,  one  book  being  pro- 
vided for  each  depositor's  account."  (N.  I.  4889-1.)  Upon  starting  a  deposit 
account  the  supply  officer  will  use  the  lowest  serial  number  of  blank  record 
books  on  hand  and  will  require  the  enlisted  man  to  sign  his  name  in  full  on  the 
inside  of  the  cover.    (S.  A.  M.  529.) 

"  When  a  deposit  is  made  in  cash  and  not  by  checkage  on  the  pay  roll  the 
depositor  shall  certify  the  entry  made  in  the  record  book  of  his  deposit  account 
by  signing  his  name  in  the  place  provided"  (N.  R.  4378-3),  after  the  supply^ 
officer  has  signed  in  the  place  provided  for  the  latter. 

745.  Custody  and  transfer  of  deposit  books. — "  These  books  ai'e  part  of  the 
supply  department  records  and  shall  be  held  by  the  supply  oflScer  having  the  pay 
accounts  of  the  depositors.  When  a  depositor  is  transferretl  the  record  book  of 
his  account  shall  be  sent  with  his  transfer  pay  account.  On  the  transfer  pay 
account  shall  be  noted  the  number  of  the  record  book  and  the  total  anK>unt  of 
deposits  to  date.  When  more  than  one  man  is  transferred  there  shall  also  be 
noted  on  the  transfer  pay  roll  the  total  number  of  deposit  record  books  accom- 
panying the  roll."     (N.  I.  4889-1.) 

5/24/17.  277 


278 


CHAP.   XI. — DISBURSING PAY   ROLLS. 


SEC.   47. — DEPOSITS  BY  ENLISTED   MEN. 


279 


men  of  the  Marine  Corps  serving  ashore."     (>.  I.  3.>3.>-8e.)     l^ oini  iN. 

^Jfpp'ly  Officer  shaU.beVwardedw,^^^ 
SrTo"4SpTfo?"heX^ef^^ur4ntrthe  .upp.y  officer,  navy  yarO. 

,        ■♦^t.r?.^t   the  officer  having  the  owner's  account  shall  so  Inform 

^*-T^7™^¥a^e' u1  S  ioposUs!-^,.  lu'lne^'y  i'Site<l  shall  ^  account^. 
fnJIn  th^Tme  mannS  as  other  public  funds  and  shall  pass  to  the  cre<Ut  of 

ment  an  abstract  of  deposits  ?•«'%«■»*  M  ^^1  showing  In  eacl.  case  the 
^""^^rZ  it"r"4,?rSika^S  the  amount  of detTs??  lirtlcular  care  being 
?rrto"L^ratrproX  the  deposits  receive<l  in  cash  from  those  made  by 

"T^^rrte'^bst^act'wilfbJrt^tl  for  de,M.slts  made  by  enlisted  men  of 

^e^lTabrnt^-  f^rfe.^r'^; 'Si  exemption.-"  The  .  Government  , shall  ^ 
liabtrforfte  amount  deposited  to  the  person  so  depositmg  the  same.      (N.  R. 

niT'lney  so  deposited  "^^^^lX''^^n^^''  —  ""  t^TZn'^ 
or  deck  court,  but  shall  be  forieiteii  oy  "f^'^^'^W  /tvt   t>    aqtq-p;^    r«PP  not  of 

!i  w^  iV»L  nf  nnv  adiudged  bv  court-martial,  see  par.  749.)        *or  any 
caused  by  ^«^s  of  pay  adjuagea  d  ^^  ^.^  ^^^^^^  ^^  ^^^ 

5/24/17. 


also  with  the  accrued  interest  therecu  to  include  the  date  of  discharge,  writing 
over  the  same  the  words  '  deposits '  and  *  interest,'  resiiectively."  (N.  I. 
4889-3.) 

When  an  enlisted  man  is  transferred  to  the  fleet  naval  reserve  he  is  entitled 
at  date  of  such  transfer  to  be  paid,  with  interest,  any  deposits  previously  maile 
by  him.    (Comp.  Dec,  Jan.  17,  1917.) 

An  enlisted  man  given  an  acting  appointment  as  a  warrant  officer  is  entitled 
to  repayment  of  his  deposit,  with  interest  computed  to  date  of  warrant.  (File 
26254-2020  Sec.  Navy,  June  6,  1916.) 

"  Interest  on  deposits  will  be  computed  in  the  spaces  provided  therefor  in  the 
deposit  record  book,  the  total  deposits  and  interest  being  entered  in  the  proi>er 
columns  immediately  following  the  last  entry  in  the  book,  which  totals  will  in 
all  cases  correspond  to  the  amount  of  deposits  and  interest  credited  on  the  pay 
roll.  The  interest  on  the  first  deposit  shall  be  computed  from  the  date  (not  in- 
clusive) of  said  deposit  to  the  date  (inclusive)  of  the  second  deposit  and  entered 
in  the  column  for  that  purpose.  The  interest  shall  then  be  computed  on  the 
sum  of  the  first  and  second  deposits  from  the  date  (not  inclusive)  of  the  second 
deposit  to  the  date  (inclusive)  of  the  third  and  entered  in  the  appropriate 
column,  and  so  on,  adding  to  the  amount  of  each  deposit  the  sum  of  all  previous 
deposits,  and  computing  the  interest  thereon  from  the  date  (not  inclusive)  of 
such  deposit  to  that  of  the  next  succeeding  deposit  or  that  of  final  discharge, 
inclusive;  but  no  sum  shall  draw  interest  unless  it  has  been  deposited  for  a 
period  of  six  months  or  longer,  as  provided  in  Article  R.  4378,  paragraph  4." 
(N.  I.  4889-3.) 

NoTB. — Revised  "  Deposit  record  book  "  (S.  &  A.  Form  47)  combines  data  formerly 
given  on  Forms  47  and  50.  Deposits  started  in  the  revised  form  will  not  require  sub- 
mission of  I^orm  50  upon  repayment  of  the  deposit ;  but  for  deposits  running  in  the  old- 
style  deposit  record  book  the  "  statement  of  deposits  and  interest,"  S.  &  A.  Form  50  will 
have  to  be  used  when  repayment  is  made. 

"  The  above  act  [of  Feb.  9,  1889.  25  Stat.  6571  provides  that  the  deposit  of 
an  enlisted  man  and  the  interest  thereon  shall  be  paid  him  on  his  pwl  dis- 
f'hargc.  This  clearly  implies  that  the  interest  is  to  be  computed  to  the  date  of 
discharge  and  not  to  the  date  of  expiration  of  enlistment."  (Comp.  Dec.  July 
13,  1906.) 

An  enlisted  man  of  the  Navy  who  has  a  deposit  to  his  credit  under  the  act 
of  February  9,  1889,  and  who,  at  the  expiration  of  his  original  four-year  enlist- 
ment period,  extends  his  enlistment  under  the  provisions  of  the  naval  appro- 
priation act  for  the  fiscal  year  1913,  is  not  entitled  to  be  repaid  his  deposit  with 
interest  until  the  expiration  of  his  extended  enlistment  period  and  the  date  of 
his  final  discharge  from  the  service.    (0)mp.  Dec.  Dec.  28, 1912.) 

751.  Book  missing^  at  discharge. — '*  When  a  man  is  to  be  discharged  or  placed 
on  furlough  *  *  *  and  his  deposit  book  can  not  be  found,  the  officer  shall 
not  credit  any  deposit  or  interest  to  the  man's  account,  but  shall  furnish  him 
with  a  statement  setting  forth  all  the  facts  in  connection  with  the  loss  of  the 
deiwsit  book,  together  with  a  certificate  that  *  no  credit  of  deposits  or  interest  * 
has  been  made  on  his  rolls,  and  shall  instruct  the  man  to  forw^ard  said  state- 
ment to  the  Auditor  for  the  Navy  Department  and  to  make  claim  upon  tliat 
officer  for  any  balance  remaining  due."    (N.  R.  4378-7.) 

752.  Rendition  of  paid  book. — "  The  supply  officer  shall  transmit  the  de- 
posit record  book  to  the  Auditor  for  the  Navy  Department  with  his  quarterly 
accounts."     (N.  I.  4889-2.)     (Computation  of  interest,  see  par.  750.) 

753.  Repayment  entries  on  schedule  of  disbursements. — "In  entering  the 
amount  paid  for  repayments  of  deposits  on  schedule  of  disbursements,  the 
amount  of  the  deix)sits  and  the  amount  of  the  interest  thereon  shall  be  stated 
separatelv.  the  former  beinc  debited  to  '  Pay  of  the  Navy,  deposit  fund  *  and 
the  latter  to  '  Pay  of  the  Navy.'  "     (N.  I.  4889-4.) 

754.  Deceased  men,  deserters,  and  men  captured. — The  deposit  books  will 
be  forwarded  to  the  auditor  with  the  pay  accounts  (par.  793)  ;  and  in  no  case 
will  the  deposits  be  credited  on  tlie  roll. 

5/24/17. 


Section  48.— ISSUES  OF  HONET  AND  GLOTHINa. 


Note. — General  provisions  relating  to  disbursements,  see  par.  661  et  seq. ;  Payments  to 
officers,  see  par.  851 ;  Officers'  pay  accounts,  par.  841. 

761.  Authority  for  payments  to  crew  and  marines. — ^"The  supply  oflScer 
shall  issue  money  to  enlisted  men  and  marines  only  in  such  sums  and  at  such 
times  as  shall  be  directed  in  writing  by  the  commanding  officer  in  accordance 
with  the  provisions  of  article  R  3669."     (N.  R.  4381.) 

"  No  payment  of  money  shall  be  made  to  any  enlisted  person  of  the  Navy  or 
Marine  Corps  at  a  hospital  without  the  approval  of  the  medical  officer  in  com- 
mand thereof."     (N.  R.  3669-4.) 

"  No  payment  of  money  shall  be  made  to  any  enlisted  person  of  the  Navy  or 
Marine  Corps  under  treatment  at  a  hospital  without  the  approval  of  the  medical 
officer  In  command  thereof."     (N.  R.  3669-5.) 

762.  Pay  days. — "  Money  shall  be  paid  on  the  5th  and  20th  of  each  month, 
unless  those  dates  fall  on  Sunday  or  a  legal  holiday,  in  which  case  it  should  be 
paid  on  the  preceding  or  following  week  day.  If  it  is  impracticable,  when  at 
sea,  to  pay  on  those  dates,  it  should  be  paid  as  soon  after  as  conditions  war- 
rant; but  nothing  herein  contained  shall  be  construed  as  preventing  the  cap- 
tain from  granting,  for  reasons  satisfactory  to  himself,  special  requisitions  for 
money  at  other  times."     (N.  R.  3669-3.) 

763.  To  whom  and  amount  allowed. — "Each  member  of  the  crew,  except 
such  as  may  be  in  confinement  as  punishment,  serving  sentence,  or  awaiting 
trial,  shall  be  allowed  to  draw  twice  a  month  (on  approximately  the  5th  and 
20th  of  the  month)  such  money  as  he  may  have  due  him  on  the  pay  rolls." 
<N.  R.  3669-1.) 

"Enlisted  men  of  the  Marine  Corps  when  serving  afloat  shall  be  •  *  ♦ 
allowed  to  draw  money  as  provided  in  article  *  *  *  R  3669."  (N.  I. 
3565-1.) 

"  Each  apprentice  seaman  shall  be  required  to  keep  to  his  credit  one  month's 
pay  of  his  rating."     (N.  R.  3669-2.) 

"  No  money  shall  be  paid  to  [a  returned  deserter]  until  his  transfer  account 
from  the  deserters*  roll  is  received."     (N.  I.  4902-3.)     (See  par.  799.) 

"Arrearages  of  pay  and  allowance  can  not  be  paid  for  services  under  a 
fraudulent  enlistment."     (Om.  Dec.  Feb.  6,  1906— see  par.  783-b.) 

Court-martial  prisoners,  see  paragraphs  781  and  782. 

"  No  money  shall  be  paid  to  any  person  for  his  compensation  who  is  in  arrears 
to  the  United  States."     (Sec.  1766,  R.  S.) 

764.  "  Money  lists,  in  duplicate,  with  the  men's  names  arranged  consecu- 
tively In  the  order  of  their  pay  numbers,  shall  be  prepared  by  the  supply  officer 
on  the  third  and  eighteenth  of  each  month.  The  list  prepared  on  the  third  of 
the  month  shall  show  the  amount  (nearest  dollar)  which  was  due  and  payable 
to  each  man  at  the  end  of  the  preceding  month,  the  amounts  required  to  be 
kept  to  the  credit  of  each  man  (art.  R  3669)  having  been  previously  deducted: 
similarly,  the  list  prepared  on  the  eighteenth  shall  show  the  amount  due  and 
payable  on  the  fifteenth  of  the  month.  The  original  of  this  money  list  shall  be 
Submitted  to  the  commanding  officer  for  approval,  after  which  a  copy  shall  be 
posted  on  the  ship's  bulletin  board."     (N.  R.  4383-1.) 

Money  lists  should  be  ruled  in  such  a  manner  as  to  make  It  impossible  to  add 
any  new  names.     (S.  A.  M.  199.) 

9/13/17.  281 

(Beprlnt  da*  to  chamgM  mi  p.  aS2.) 


282 


CHAP.   XI. — DISBURSING PAY   ROLLS. 


765.  Special  requisitions.- (Marines,  see  par.  861-5;  to  P^^-^J^'-^^f^t  ^^^f  " 
lects.  see  par.  794. )  Supply  officers  should  procure  from  the ^^'^'^^f'^'^V'f^^^''J^ 
s|>ecific  authority  in  writing  for  the  payment  of  any  money  to  enlisted  men  ex- 
cept on  the  regular  pay  day.  „„w,w,iv  iianirt 

"Under  no  circumstances  shall  any  pers<m  connected  with  the  supply  depart- 
ment prepare  a  special  money  requisition."     (N.  R.  4383-2.) 

766:  Supervisi^  of  issues  of  money.-"  Except  when  prev^nteil  by  an  exi- 
gency of  the  service,  to  be  determinetl  by  the  commanding  officer,  the  supply 
officer  shall  be  present  and  personally  superintend  all  issues  of  money.       (^.  K. 

'  767.  Cash  payments.— "All  payments  in  cash,  i.  e.,  currency,  to  enlisted  men 
...nd  marines  shall  be  receipted  for  upon  pay  rolls  or  individual  receipts  on  the 
preseribe<l  form,  filled  out  in  ink,  signed  by  the  man  to  whom  payment  is  made, 
and  bearing  an  officer's  signature  as  witness  to  the  genuineness  of  that  of  the 
man.  No  officer  shall  witness  a  receipt  unless  it  be  actually  sigiied  in  his  pres- 
ence and  he  be  personally  acquainted  with  the  signer  All  individual  pa\ 
receipts  when  paid  shall  be  stamped  'paid.'  with  the. actual  date  of  the  pay- 

™  m  recei'ptsshould  be  made  out  by  the  man  to  whom  payment  is  to  be  made. 
Under  no  circumstances  should  a  pay  receipt  be  prepared  by  any  person  con- 
nected with  the  supply  department.  If  for  any  reason  a  man  is  not  able  to  com- 
plete his  own  receipt,  he  must  personally  see  that  it  is  done  for  him.       (fe.  A. 

M   441  ) 

'"  Money  receipts  ordinarily  shall  not  be  forwarded  wj^h  the  pay-roll,  but  shall 
be  considered  void  as  soon  as  the  roll  is  signed."  (N.  I.  4912-4.)  If  roll  is 
unsigned,  receipts  shall  be  forwarded  as  provided  in  paragraph  904. 

In  the  absence  of  proof  to  the  contrary,  the  witnessed  signature  upon  the  pay 
roll  furnishes  conclusive  evidence  that  an  enlisted  man  received  the  amounts 
charged  against  his  account.     (Comp.  Dec.  Apr.  29,  1913.) 

"  In  no  case  shall  money  be  paid  to  any  other  than  the  person  against  whose 
account  the  same  is  charged."     (N.  R.  4384-3.)  „„,«„*.„ 

768  Check  payments.—"  No  receipt  shall  be  required  or  taken  for  payments 
made  by  check,  on  account  of  pay;  but  a  description  of  each  check  so  issued 
shall  be  entered  in  the  proper  account  on  the  roll."  (N  R.  4^2.)  This  de- 
scription shall  include  the  date,  number,  and  amount  of  the  check  and  the  de- 
positary upon  whom  drawn.     (S.  A.  M.  1719.) 

769  Clothing.— (Clothing  outfit  on  first  enlistment,  see  par.  709.)  Clothing 
and  small  stores  will  be  i.^uetl  as  provided  in  paragraph  436  et  seq.  Charges 
shall  be  promptly  made  on  the  roll,  and  the  receipts  retained,  to  be  forwanled 
with  the  roll  with  unsigned  accounts  or  otherwise  if  called  for.     (See  par.  904.) 

"Clothing  and  small  stores  *  ♦  ♦  receipts  ordinarily  shall  not  be  for- 
warded, with  the  pay  roll,  but  shall  be  considere«l  as  void  as  soon  as  the  roll  is 
siffued "     (N   I   4912-4.) 

Clothing  fiirnishetl  a  court-martial  prisoner  who  is  a  deserter  and  discharged 
on  account  "  expiration  of  enlistment "  is  properly  chargeable  to  "  Pay.  mis- 
cellaneous."    (Comp.  Dec.  May  23,  1914.)  .«.^^^^  ^*h 

770  Mental  disability.— "  If  an  officer  or  enlisted  man  is  afflicted  witu 
ment^  disability  that  disqualifies  him  from  signing  his  name  the  1^  r^ 
quires  the  appointment  of  a  committee  or  guardian."  (Vol.  2,  Dig.  2 
Compt.  1109,  July  18,  1883.) 

„  — _*. Til*  BftiMn  ADDointinr  luch  cuardian  thonld  be  filed  with  the  ftr«t  Touoher,  and 

1-  f SSJSrJ^ntTwfewBM  S^  roS%o^^  hy  nnmber  ihonld  be  made.  If  in  an  aiylmn 
m^Srin^A^S'J^^^uS£itht>  offlcer  was  aUve  at  the  time  payment  waa  made 
SlnB^^  ilth  ?™^«chJr  The  guardian  should  sirn  the  name  of  the  oftcer  or 
SZJf^oifowJd  by  hi.  J^  riSitture  a.  fSrdlan."  (Par.  705.  Manual  of  the  Paymaster*. 
Department,  U.  S.  X.  C.) 
9/13/17. 


Section  49.— ABSENCE,  COURTS-MAETIAI,  AND  SUNDET  DEBITS. 

771.  Absence  without  leave.— (See  also  desertion,  par.  792.)  "Petty  offi- 
cers or  enlisted  men  absent  from  their  stations  or  duty  without  leave,  or  after 
their  leave  has  expired,  shall  forfeit  all  pay  accruing  during  such  unauthorized 
absence.  The  supply  officer  shall  be  notified  daily  of  checkages  of  pay  and 
rations  to  be  made  for  such  reason,  the  ration  account  of  absentees  being 
checked  in  the  month  during  which  absence  occurs."     (N.  R.  4425.) 

"The  pay  and  allowances  of  any  marine  absent  from  his  command  without 
leave,  or  after  his  leave  has  expired,  lor  one  connected  period  or  twenty-four 
hours  or  more,  shall  be  checked  against  his  account  for  the  time  he  is  so  absent ; 
such  absence  being  computed  from  the  date  (inclusive)  that  the  unauthorized 
absence  begins  to  the  date  (exclusive)  of  the  man's  return  to  military  controL 
Disconnected  periods  of  unauthorized  absence  of  less  than  twenty-four  hours 
will  not  be  checked."     (N.  R.  4103.) 

"An  enlisted  man  assumes  contractual  obligations  to  hold  himself  in  readi- 
ness to  serve  the  United  States  liUd  to  perform  sucli  duties  as  may  be  assigned 
to  him.  If  the  entries  upon  the  rolls  and  records  of  the  command  establish  the 
fact  that  he  was  not  In  a  duty  status  for  a  period  of  time,  but  was  absent  from 
proper  military  authority,  he  Is  not  entitled  to  pay  and  allowances  during  such 
unauthorized  absence,  notwithstanding  the  fact  that  the  finding ;  and  sentence 
of  a  court-martial  have  acquitted  him  of  the  criminal  offense  of  desertion  and 
absence  without  leave."  (Comp.  Dec.  Nov.  13,  1907,  P.  M.  G.  O.  64665.)  (Army 
Pay  Manual  1910,  par.  250.) 

"  One-thirtieth  of  a  monthly  installment  of  salary  will  be  deducted  for  every 
day's  absence  In  a  month,  where  such  absentee  Is  not  In  a  p:iy  status  during 
such  absence."  (Ireas.  Dept.  Clr.  67,  July  5,  1906.)  "For  one  day's  unau- 
thorized absence  on  the  thirty-first  day  of  any  calendar  month,  one  dav's  pay 
shall  be  forfeited."     (Act  June  30,  1906;  34  Stat.  248.) 

"A  fractional  part  of  a  day  shall  not  be  considered  in  making  checkages  of 
pay  and  allowances  for  absence  without  leave."  (Comp.  Dec.  Dec.  9,  1907.) 
"  If  the  absence  covers  a  period  of  less  than  twenty-four  consecutive  hours,  no 
checkage  should  be  made."    (Auditor,  July  24,  1912— S.  A.  M.  2234.) 

In  computing  the  time  of  absence  from  duty  without  authority,  for  the  pur- 
pose of  checking  pay  and  allowances,  the  day  the  absence  beglns'should  be  con- 
sidered a  day  of  absence  and  pay  and  allowances  forfeited  for  that  whole  day, 
and  the  day  of  the  return  from  absence  a  day  of  duty,  and  therefore  a  day  for 
pay  and  allowances.     (Comp  Dec.  July  26,  1907.) 

"If  the  absence  covers  a  period  of  twenty-four  or  more  consecutive  hours, 
then,  regardless  of  the  hour  of  departure,  checkage  should  be  made  for  the  day 
of  departure  and  for  each  subsequent  day,  but  no  checkage  should  be  made 
for  the  day  of  return,  no  matter  what  the  hour  may  be."     (Auditor,  Julv  24 
1912— S.  A.  M.  2234.) 

An  enlisted  man  absent  without  leave  Is  entitled  to  pay  from  the  date  of  his 
apprehension  and  delivery  to  the  naval  authorities,  although  he  was  not 
immediately  returned  to  the  ship  from  which  he  absented  himself  without 
leave.    ((>)mp.  Dec.  Dec.  16,  1908.) 

The  rules  governing  checkages  of  pay  for  absence,  as  followed  by  the  auditor 
in  the  audit  of  returns,  are  as  follows: 

For  absence  without  leave:  On  February  28,  deduct  for  three  days.  On 
February  29,  deduct  for  two  days.    On  30th  and  31st  of  a  31-day  month   de- 

5/24/17.  283    * 

73416'*— 18 ^21 


284 


CHAP.   XI. — DISBURSING — PAY  ROLLS. 


duct  for  one  day.    On  30th,  31st,  and  1st  day  of  following  month,  deduct  for 
two  days.    On  31st  and  1st  day  of  following  month,  deduct  two  days. 

The  above  will  also  apply  to  absence  with  leave  in  all  cases  of  detail  pay 
as  mail  clerk,  messman,  and  additional  pay  for  submarine  duty.     (S.  A.  M. 

772.  Absence— Custody  of  civil  authorities.—"  Paragraph  1391,  Army  Regu- 
lations 1908,  is  as  follows :  '  Officers  and  enlisted  men  in  arrest  and  confine- 
ment by  the  civil  authorities  will  receive  no  pay  for  the  time  of  such  absence ; 
if  released  without  trial,  or  after  trial  and  acquittal,  their  pay  for  the  time  of 
such  absence  is  restored.'  This  regulation  is  in  accord  with  numerous  decisions 
of  the  accounting  officers  extending  back  many  years  and  including  the  Navy 
and  Marine  Corps  as  well  as  the  Army."     (Comp.  Dec.  Dec.  20,  1910.) 

The  hospital  fund,  however,  should  not  be  checked  against  his  account 
for  the  time  during  which  his  pay  is  stopped.     (Comp.  Dec.  Dec.  29,  1914.) 

An  enlisted  man  taken  into  custody  by  civil  authorities  released  on  bail  who 
returns  to  but  is  not  permitted  to  resume  his  duties  is  entitled  to  pay  from 
date  he  returned  to  ship  for  duty.     (Comp.  Dec.  Feb.  3,  1916.) 

773.  Absence  with  leave.— (Decisions  as  to  credits  for  additional  compen- 
sation, see  par.  705.)  "Leave  of  absence  or  liberty  shall  not  be  granted  to 
enlisted  men  who  are  in  debt  to  the  Government,  unless  the  full  amount  of  such 
indebtedness  be  deposited  with  the  supply  officer."     (N.  R.  3710-2.)     (See  par. 

569  ) 

774.  Absence— In  hospital.—"  The  pay  of  an  enlisted  man,  when  at  a  hos- 
pital in  the  United  States,  ceases  when  his  term  of  enlistment  expires,  and  h6 
shall  be  given  his  discharge  upon  the  expiration  of  his  enlistment.  He  may  be 
retained  for  treatment.  When  at  a  hospital  on  a  foreign  station  his  pay  con- 
tinues until  he  is  regularly  discharged  from  the  service,  even  after  his  term  of 
enlistment  has  expired."    (N.  R.  3582-7.)  ..... 

A  man  retained  by  his  consent  for  treatment  in  a  hospital  m  the  United 
States  is  not  entitled  to  pay  after  the  expiration  of  his  enlistment,  but  if  held 
for  any  other  reason  the  regulation  does  not  apply  to  deprive  him  of  pay.  If, 
therefore,  he  is  not  under  treatment  with  nis  consent,  but  held  on  account  of 
delay  in  the  delivery  of  his  discharge,  by  reason  of  negligence  of  others  or 
otherwise,  he  is  entitled  to  his  pay  for  the  time  so  held.     (Comp.  Dec.  Dec.  9, 

The  deduction  of  one  ration  per  day  from  the  account  of  an  enlisted  man  of 
the  Navy  or  Marine  Corps  while  in  hospital,  as  required  by  section  4812,  Re- 
vised Statutes,  is  accomplished  by  merely  stopping  the  ration  or  commutation 
therefor  aboard  ship.     (See  par.  364.)     Deduction  from  an  officer's  account. 

See  paragraph  848. 

775.  Absence — On  merchant  ship. — "A  seaman  transferred  to  a  merchant 
ship  in  distress  and  paid  thereon  is  not  entitled  to  be  paid  by  the  United  States 
for  the  time  so  engaged,  but  his  commanding  officer  shall  stipulate  that  such 
seaman's  wages  shall  equal  his  pay  in  the  Navy,  and  the  amount  agreed  upon 
shall  be  entered  upon  the  articles."     (N.  R.  4424.) 

776.  Absence— Prisoners  of  war.—"  The  effects  of  persons  captured  shall  be 
collected,  inventoried,  and  placed  in  the  custody  of  the  supply  officer  of  the 
ship,  subject  to  the  orders  of  the  owner  or  his  representative ;  but  the  same  dis- 
cretion may  be  exercised  by  the  commanding  officer  in  reference  to  sale  of  the 
effects  of  captured  enlisted  men  as  in  the  case  of  enlisted  men  deceased." 
(N.  R.  2122.)     (See  pars.  791  and  794.) 

777.  Courts-martial- Absolute  checkage  of  pay.— (For  checkages  in  accord- 
ance with  Art.  4893,  N.  I.,  see  par.  779.)  "All  sentences  of  summary  courts- 
martial  may  be  carried  into  effect  upon  the  approval  of  the  senior  officer 
present  and  all  sentences  of  deck  courts  may  be  carried  into  effect  upon  ap- 
proval of  the  convening  authority  or  his  successor  in  office."  (Act  Feb.  16, 
1909;  35  Stat.  623.) 

5/24/17. 


SEC.  49. — ABSENCE,  COURTS-MARTIAL,  AND  SUNDRY  DEBITS.      285 

"  The  checkage  of  a  loss  of  pay  against  a  person's  account,  in  accordance  with 
regulation  or  the  sentence  of  a  court-martial  or  deck  court  shall  be  made  onlv 
upon  the  written  order  of  his  commanding  officer  to  the  supply  officer  which 
order  shall  be  filed  with  the  accounts."    (N.  L  4887-1.)  ' 

"  Upon  the  approval  by  the  commanding  officer  of  a  sentence  involving  loss  of 
pay,  the  supply  officer  shall  be  notified  immediately  in  writing  in  order  that  the 
amount  of  pay  to  be  forfeited  may  be  noted  on  the  account  of  the  person  con- 
^^n"  v*  ,1  ?  ^^^®  the  reviewing  authority  remits  the  loss,  the  entry  on  the  pay 
roll  shall  be  removed.  The  responsibility  for  any  overpayment  resulting  from 
the  failure  of  such  commanding  officer  to  so  notify  the  supply  officer  shall  rest 
upon  the  former."     (N- L  4887-2.)  »  a     i«>i 

"  Should  any  pai-«in  opor*  «rhQ.se  account  such  note  api)ears  be  transferretl  be- 
fore his  sentence  has  been  approved  by  the  Secretary  of  the  Navy,  the  supply 
?S*^^t''  Yil^'l^.  ^^  transfer  shall  note  the  facts  on  the  transfer  accounte.»» 

(iN.  1.  4oo7— o.  ) 

Should  the  discharge  oi  tin^  person  upon  whose  account  such  a  note  ao- 
?^^?  A^%  ordered,  the  supply  officer  shall  make  the  checkage  before  discharge/* 

"To  insure  the  carrying  out  of  the  provisions  of  the  preceding  paragraphs 
of  this  article  every  officer  ordering  a  court-martial  or  deck  court  shall  imme- 
diately  notify  the  supply  officer  carrying  the  accounts  of  tlie  person  to  be  tried 
and  such  supply  officer  shall  make  a  note  on  the  transfer  accounts  of  such  per- 
son, m  the  event  of  transfer  before  any  checkage  of  pay  that  mav  be  awarded 
has  been  made,  to  the  effect  that  such  trial  has  been  ordered  but  that  final 
?oo!?^  }^  regard  to  pos«*rt»ie  checkage  of  pay  has  not  been  taken."  (N.  I. 
4oo7— 5. ) 

^Qno^l!^'*?  *^®  sentence  provides  for  a  loss  of  pay  without  reference  to  article 
4893  the  lump  sum  will  be  checked  but  the  amount  of  the  checkage  will  not  be 
entered  m  the  enlistment  record  in  the  place  provided  for  checkages  in  accord- 
ance with  this  article  not"  will  it  be  entered  on  S.  and  A.  form  35d  upon  the 
discharge  of  the  man  in  question."    (S.  A.  M.  3688  ) 

"In  sentences  involving  loss  of  pay,  the  amount  of  money  and  not  the  length 
of  time  shall  be  stated,  having  due  regard  to  the  fact  that  not  more  than  three 
months'  loss  of  pay  may  be  imposed."    (N.  R.  619-10  ) 

.ffll?^Tfif  o  ^"^™^^y  courts-martial  shall  show,  over  the  signature  of  the 
officer  of  the  Pay  Corps  having  the  pay  accounts  of  the  accused,  that  the  loss  of 
^^^^1  1^^^®  ^^,  ^^^  adjudged  and  approved,  has  been  checked.  In  order  to 
enable  the  supply  officers  to  make  the  necessary  certificate,  the  commandine 
officer  shall  forward  with  the  record  the  requisite  order  for  the  checkage;  such 
order  shall  be  m  duplicate,  one  copy  of  w^hich  shall  be  sent  immediatelv  bv  the 
commanding  officer  direct  to  the  Auditor  for  the  Navy  Department.  The  order 
shall  contain  the  following  information :  Name,  rate,  date  of  trial,  offense  (con- 
densed  as  much  as  possible),  and  sentence  as  finally  approved.  If  the  offeu'i^i^ 
absence  over  leave  or  absence  without  leave,  the  dates  of  the  beginning  and  enl 
ing  of  the  unauthorized  absence  shall  be  stated.  In  the  case  of  marines  certt 
ficate  will  be  made  by  the  commanding  officer  of  marines  that  the  checkage  has 

^N^^R^'elet  ''^  ^^'"'''''^  ''^''''^  ^''''^  ''''  ''''  ^^  ^^^  '"'*"•  ^^  *^^  ^^  may  ^  - 
"  Records  of  deck  courts  shall  show,  over  the  signature  of  the  %«tacer  of  the 
Pay  Corps  having  the  pay  accounts  of  the  accused,  that  the  loss  of  pav  if  there 
be  any  adjudged  and  approved,  has  been  checked.  In  order  to  enable  sudh 
officers  to  make  the  necessary  certificate,  the  commanding  officer  ^hall  forw«rrt 
with  the  record  the  requisite  order  for  the  checkage;  sIchTder  shaH Tin 
duplicate  one  <;OPy  of  which  shall  be  sent  by  the  commanding  officer  direS 
immediately  to  the  Auditor  for  the  Navy  Department:  The  order  shall  pont«H; 
the  following  information:  Name,  rate,  date  of  trial,  oilensr'ctdS  is 
much  as  possible),  and  sentence  as  finally  approved.  If  the  offense  is  ab^noj 
0/*4/ 17» 


286 


CHAP.  XI. — DISBUESING — ^PAT  ROLLS. 


over  leave  or  absence  without  leave,  ^e  dat^^^  and  ending  of 

the  unauthorized  absence  shall  he  stated       (NK^  5io  ,  u  ^^^^, 

An  enlisted  man  of  the  favy  at  the  |^Pi^t^<>^  «J  ^^|  r^nlisted.    "  Overpay- 
paid  "  due  to  court-martial  checkage.    Subs^uenuy  ne  recovered  out  of 

ment"  on  nrevious  enlistment  not  an  inaeDieane^b        VwT  Ar^r  «  1Q14  ^ 

In  a  lump  sum.    (Comp.  Dec.  Oct.  2b,  ^^^^'l^,....^      ..mKp  Secretary  of  the 
remission  of  a  sentence  of  loss  of  pay  <»n  ""'f  »P«4^^Jt°„*^%"  ,oss  of  pay  is 

-L'-^^ea  Jr  «S1€isr  r^„ir.rts'e  i^ard 

Ki"4r.fsCyoVarS  le^V'lJtr^^^^^^^^^         -  .e^it  for  ti.e 

Bum  and  the  man's  balance  is  n».t  s»ffi"«"t  *°  "A  u  remitted,  such  remissloa 
S^C^y -"S"a^errr^ers"e^r«^^^^  action.     (Comp. 

Sentence' mmgtted  on  condition  of  making  allotment.  (Comp.  Dec.  Apr.  22. 
^Mitigation  of  sentence  is  effective  for  the  amount  stated  by  the  department 
**sS?et^may  JemU^oiflnement  and  let  pay  checkage  stand  or  vice  versa. 

<Comp.  Dec.  Oct.  26,  1915.)  ^^^loo^nn— Art   4893  N.  I.—"  Sentences 

*  W  Courts-martlal-^on^bonal^^issK^n-^^^  ^^  connection 

<rf  deck  courts  or  courts-martial  '°^°V^;°«  '"°i.rLj'^g„hlect^t  the  conditions 
with  other  forms  of  P""'^'^'"?"'  .^''f"  ^nerll  OrdefNo  110  of  July  27. 
specified  in  this  article,  as  set  forth  in  G^^^^  instnictions  (N.  I.  489»-l) : 
1914  (revised),  shall  »>ej»^«™^,^?„ary  TOurte^martial  or  letters  promulgating 
"^^'■'*'  In^^^'Z^martrXllTmmldiately  following  publication  of 
action  upon  general  <»"^  ™?"  „i,*'  having  the  pay  accounts  of  the  accused, 
tte  sentences  be  referr^  to  the  officer  hav^^^^^^  ^^^^^        uoncommis- 

or,  in  case  of  """"f^^^'Ti" ^rtifving  the  pay  rolls  on  which  the  account  is 
sioned  officer  P^par'ng  ""f.'^'^'^yL^k  TOurt  or  summary  court-martial  such 
S  ^fn^^<;^^i^^om^'^^^^nZrse  upon  the  record  of  proceedings 

•^^  i^'of  pay.  $ will  be  deducted  in  accordance  with  article  4893,  Naval 

Instructions,  1913.'  „K«.,».m<.nHoned  records  or  promulgating  letters,  each 
"  in  tor«»'-d'°g.  «>«  »'r!.^^?s"cwrenf^^^^  re<ird  and  by  an  order  signed 
shall  be  a<^°'"P""'f„^ J^'^d^ectlnTthe  deduction  of  the  approved  loss  of  pay. 
by  the  commanding  o™*^'-^'™,""?  '  ^d  bv  the  Bureau  of  Supplies  and  Ac- 
made  out  on  the  prescribed  form  'P^^J^y  ,^  fo^^  issued  by  headquarters, 
counts  (or,  in  case  of  ""^""^f- "VJ^fhrSformatlon  specified  in  articles  R-515 

V.  S.  Marine  Corps),  f"<l„'°"°.fNi^e"^^       »*  trial,  offense,    «    •    • 
or  R-^6.  Navy  Beg?'"tions  [viz,    ^ape.  rare,  aa  ^j^^„  ^  ^^^  ,j„. 

and  sentence  as  finally  aPP  "J^^  ^ 'Al^f to  the  AuditOT  for  the  Navy  Depart- 
mediately  by  the  eo»mandmj  <f^^^^;;  X„  also  be  furnished  the  adju- 

Srt\n%inrp^rr;mS,'"s'^t^'Marine  cS?ps."    (N.  I.  4893-2a.) 
5/24/17. 


• 


SEC.  49. — ABSENCE,  COUETS-MABTIAL,  AND  SUNDRY  DEBITS.      287 

"  If  the  sentence  be  approved  after  the  first  pay  day  in  a  month  and  on  or 
before  the  15th  day  of  that  month,  there  shall  be  deducted  on  the  15th  day  of 
that  month  the  amount  of  pay  due  the  man  on  that  date,  or  so  much  thereof  as 
shall  be  required  to  cover  the  amount  of  pay  to  be  deducted  as  shown  by  the 
commanding  officer's  order.  If  the  sentence  be  approved  after  the  15th  day  of 
the  month  and  on  or  before  the  first  pay  day  of  the  next  month,  upon  the  receipt 
of  the  commanding  officer's  order  setting  forth  the  deduction  to  be  made,  or,  in 
case  of  marines  serving  at  shore  stations,  upon  receipt  of  notice  of  the  approval 
of  the  sentence,  there  will  be  immediately  deducted  the  amount  of  pay  due  the 
man  on  the  date  of  said  order,  or  so  much  thereof  as  may  be  required  to  cover 
the  deduction  as  shown  by  the  commanding  officer's  order. 

"  In  cases  where  a  man  who  has  an  allotment  running  is  sentenced  to  a  loss 
of  pay  which  is  remitted  in  accordance  with  this  article,  the  amount  of  the 
allotment  will  be  regarded  as  charged  against  that  part  of  the  month's  pay 
which  is  not  subject  to  deduction.  If  the  deduction  pursuant  to  the  sentence 
plus  the  liquidation  of  the  allotment  place  the  grantor  thereof  in  debt  to  the 
Government,  such  allotment  shall  be  stopped. 

"  If  the  amount  deducted  In  accordance  with  the  foregoing  is  not  sufficient 
to  cover  the  total  amount  of  pay  to  be  deducted,  then  on  the  15th  day  of  each 
month  thereafter  there  shall  be  deducted  the  amount  of  pay  due  the  man  on 
that  date,  or  so  much  thereof  as  may  be  necessary,  until  the  total  amount 
stated  in  the  commanding  officer's  order  has  been  deducted.  If  a  man  is  dis- 
charged between  the  1st  and  15th  days  of  any  month,  both  days  inclusive, 
there  shall  be  deducted  the  amount  due  on  the  date  of  discharge,  or  so  much 
thereof  as  may  be  necessary.  The  pay  accruing  after  the  15th  day  and  up  to 
and  including  the  last  day  of  each  month  (less  the  amount  of  initial  deduction 
made  in  cases  of  sentences  approved  during  said  period)  may  be  drawn  by  tbe 
man  in  the  usual  manner,  but  if  for  any  reason  it  be  not  drawn  by  him  prior 
to  the  next  date  for  making  deduction  in  his  case  it  shall  then  be  deducted  If 
necessary.  No  money  shall  be  paid  any  man  under  charges,  nor  shall  any 
money  accruing  during  the  first  15  days  of  any  month  be  paid  the  man  after  the 
approval  of  a  sentence  until  the  total  amount  stated  in  the  commanding  officer's 
order  has  been  deducted,  nor  shall  the  man  during  such  period  be  permitted 
to  draw  clothing  or  small  stores,  except  in  cases  where  absolutely  necessary 
for  his  health  and  comfort,  which  fact  must  be  certified  to  by  the  commanding 
officer  on  his  order  to  the  officer  to  issue  such  clothing  or  small  stores."  (N.  I. 
4893-2&.) 

"  The  amount  deducted  in  accordance  with  paragraph  (2)  (6)  will  be  credited 
to  the  Navy  fines  and  forfeitures  fund  until  final  action  is  taken  thereon,  as 
provided  for  in  the  following  paragraphs. 

"  There  shall  be  secured  in  the  service  record  of  each  man  a  sheet  on  which 
shall  be  entered,  over  the  signature  of  the  officer  making  the  deduction,  all 
amounts  deducted  from  his  pay  in  accordance  with  the  provisions  of  this  article 
which  may  occur  during  the  enlistment."     (N.  I.  4893-2c.) 

"  Notation  shall  be  made  on  the  smooth  pay  roll  against  the  name  of  the  man, 
showing  kind  of  court,  date  of  final  approval,  total  loss  of  pay  as  approved, 
amount  of  deduction  made  during  quarter,  and  balance  remaining  to  be  de- 
ducted. Separate  notation  for  each  deck  court  or  court-martial  must  be  made 
on  the  roll,  but  after  the  total  amount  has  been  deducted  under  any  one  sen- 
tence, no  further  entry  on  the  roll  for  that  case  will  be  required.  In  case  of  a 
transfer  of  a  man,  notation  must  be  made  on  both  copies  of  the  transfer  pay 
account  for  each  and  every  deck  court  or  court-martial  involving  loss  of  pay, 
on  which  all  deductions  have  not  been  made,  showing  kind  of  court  or  court- 
martial,  date  of  approval,  total  loss  of  pay  as  approved,  the  deductions  made, 
and  the  balance  remaining  to  be  deducted  in  order  that  the  officer  receiving  the 
transfer  pay  accounts  may  continue  deductions  until  the  loss  of  pay  has  been 
liquidated,  which  he  will  do  without  orders  from  the  commanding  officer  of  the 
ship  or  station  to  which  transfer  of  the  man  is  made.    In  the  case  of  transfer 

5/24/17. 


288 


CHAP.   XI. — ^DISBURSING — PAY  ROLLS. 


of  marines  the  officer  or  noncommissioned  officer  preparing  and  certifying  pay 
roll^tiTobtaln  a^^  information  regarding  deductions  ^f^^^^^^^^g,^''^ 
the  notations  in  the  service  record  »Jp<>k  J^quired  to  be  entered  therein  Dy 
nflrfl^nnh  2  (c)  of  thcse  instructions.'      (N.  I.  489d-^o.)  ^.      ^  ^  • 

"When  an  enl?sted  man  is  to  be  discharged  from  the  seriice,  the  total 
amount  which  haL  been  d^^^^  from  his  pay  during  his  enlistment,  in  ac- 
?^dance  with  thTprovisions  of  this  article,  will  be  credited  to  his  account.  If 
Jhema^inaueXn  receives  a  dishonorable  discharge,  a  bad-conduct  discharge, 
fr  isTscha?gl^  as  un^^  for  inaptitude,  or  physical  disability  due  to  hi8 

oU  misconduct  (or  a  marine  discharged  before  expiration  of  en hstment  for 
^se? other  than  those  above  enumerated,  with  character  be  ow  'Good'),  he 
^U^  checked  the  total  amount  of  pay  deducted  during  his  enlistment  pursuant 
I^^ntences  of  courts-martial  and  deck  courts,  which  have  been  conditionally 
rPi^n^  ?n  -iccordance  with  this  article;  if  he  receives  an  honorable  discharge 
(In  ca^  of  a  marine^!  ^e  receives  on  expiration  of  enlistment  a  discharge  with 
character  4SXnt'  or  'Very  good'),  no  checkage  because  of  amounts  so 
dS^  wiTl  bl  made  against  his  account;  if  he  receives  any  other  form  of 
d^cha^e  (  n  case  of  a  marine  if  he  receives  on  expiration  of  enlistment  a  dis- 
charge with  'Good,'  or  a  discharge  prior  to  expiration  of  enlist. 
mentforcausS  other  than  thcie  above  enumerated,  with  character  Excellent 
or  •  Vei^  g^')    his  account  wUl  be  checked  one-half  the  total  amount  so 

'^'^In ^C  th^inanfhouW  extend  his  enlistment,  and  the  total  amount  lnvolve<l 
has  iLTfuliy  dSucted,  or  in  case  of  his  death  or  retirement  prior  to  expira- 
tion ^enlistmeS^  the  amount  deducted  from  his  pay  in  accordance  with  Uiis 
article  dSwse  will,  on  the  date  that  his  enlistment  would  hav^ 

expir^  if  not  so  extended,  or  on  the  date  of  his  deatii  or  retirement,  be  treated 
al  Jh^mgh  he  had  been  discharged  on  that  date  and  In  accordance  with  the 
character  of  discharge  which  he  would  then  have  received.  ^  ^     ^  ^ 

"In  cases  where  the  full  amount  of  a  sentence  has  not  been  deducted  upon  ex- 
Diratfon^  the  four^ear  term,  deductions  in  accordance  with  this  article  will 
be  Snued  for  such  period  ks  may  be  necessary  under  the  extended  enlist- 
ment «Sd^ll  be  settledupon  the  termination  of  such  extension  of  enUstment.' 

^^*If  ^y^nlisted  man  shall  be  regularly  declared  a  deserter  and  shall  not 
rPtnrn  to  the  service  within  a  period  of  six  months  from  the  date  of  his  alleged 
de^rtion  the  fun  Imount  of  all  sentences  of  deck  courts  and  courts-martial 
fiJ^Wing  lo£  of  pay  which  have  been  conditionally  remitted  in  accordance 
l^th  thil  article  during  his  enlistment  shall  immediately  be  executed  and  the 
^nm^Lfformt^ve  ?f  pay  thereunder  shall  automatically  become  absolute 

^'"M^SiKhere^there^?^^^^  more  sentences  involving  loss  of  pay  which 
havri^rcondmonany  remitted  in  accordance  with  this  article  the  total 
«^T.^inn.f  the  first  sentence  will  be  completely  deducted  in  the  usual  manner, 
S^d^ucti^ns  und^?^^^^^  sentences  will  then  be  made  in  the  order 

L  whMprov^;  all  deduc^ns  under  one  sentence  being  completed  before 
commencing  deductions  under  a  subsequent  sentence."     (N.  I.  4893-3.) 

"^mmanding  officers  will  inform  enlisted  men  whose  sentences  are  acted 
«,^^rMn  npoordance  with  this  article  that  the  amount  of  such  sentences  will  be 
KorarT^tS^^^^^^^  eventually  be  paid  to  them  In  full  or  In  part, 

or  wHlb^  entirely  forfeited,  dependent  upon  their  future  conduct,  as  specified 

In  nnrRCTanh  2."     (N.  I.  4893-4.) 

^^Nothing  contained  in  this  article  will  be  construed  to  prevent  convening  or 
reviewing  authorities  from  disapproving,  unconditionally  remitting,  or  mit - 
cat  ng  any  sentences  or  parts  of  sentences  adjudged  by  courts-naartial  or  deck 
court!  as  authorized  by  law  in  cases  in  which  such  action  may  be  warranted. 

(N.  I.  4893-5.) 
5/24/17. 


SEC.  49. — ^ABSENCE,  COURTS-MARTIAL,  AND  SUNDRY  DEBITS.      289 

(a)  ChecJcngcs.—*'  No  checkage  on  account  of  deck  or  summary  courts-martial 
will  be  entered  on  S.  &  A.  Form  35d  except  where  the  sentence  wus  remitted 
subject  to  the  conditions  of  article  4893,  and  no  amounts  forfeited  by  sentence 
subject  to  the  conditions  of  this  article  will  be  checked  in  a  lump  sum.** 
(S.  A.  M.  3688.) 

In  filling  out  "  Discharge  "  Form  35d— where  refundments  are  to  be  made— 
the  quarter  of  the  fiscal  year  and  not  the  calendar  year  should  be  shown. 
tS.  A.  M.  4085.) 

"  Where  the  sentence  provides  for  a  loss  of  pay  without  reference  to  article 
4893,  the  lump  sum  will  be  checked,  but  the  amount  of  the  checkage  will  not  be 
entered  in  the  enlistment  record  in  the  place  provided  for  checkages  In  accord- 
ance with  this  article,  nor  will  it  be  entered  on  S.  &  A.  Form  35d  upon  the  dis- 
charge of  the  man  in  question."    (S.  A.  M.  3688.) 

Pay  due  on  the  15th  of  the  month  preceding  date  of  sentence  and  similarly 
on  the  15th  of  each  succeeding  month,  less  hospital  fund,  should  be  checked  until 
court  is  liquidated.     (Comp.  Dec,  Nov.  18,  1915.) 

"  The  said  article  [4893]  contemplates  that  the  pay  account  of  the  man  shall 
be  balanced  as  of  the  15th  of  each  month,  and  the  amount  found  due  him  on 
that  date  be  deducted  or  so  much  thereof  as  may  be  necessary  to  cover  the 
amount  of  the  forfeiture.  The  man  is  thus  given  from  the  15th  of  one  month 
to  the  15th  of  the  next  month  to  use  or  draw  the  pay  accruing  during  the  latter 
half  of  the  month  to  meet  his  current  needs.  So  much  of  it  as  he  may  not 
have  drawn  by  the  15th  of  the  month  is  due  him  on  that  date,  and  together 
with  the  pay  accruing  during  the  first  half  of  the  month  becomes  the  amount 
of  pay  due  him  on  the  15th  of  the  month  to  be  deducted  as  provided  in  said 
article. 

"  When  a  man  is  discharged  his  account  must  be  closed  on  the  date  of  dis- 
charge. If  discharged  during  the  first  half  of  the  month,  before  the  amount 
of  the  forfeiture  has  been  deducted,  he  Is  entitled  to  be  paid  at  that  time  any 
undrawn  portion  of  his  pay  that  accrued  during  the  latter  half  of  the  preceding 
month.  (See  73  Mo.  Comp.  Dec.  773,  May  18,  1915.)  If  discharged  during  the 
latter  half  of  the  month  under  the  same  circumstances,  he  Is  entitled  to  be 
paid  on  discharge  such  pay  as  may  be  due  him  on  that  date  which  has  a'-crued 
from  and  including  the  16th  of  the  month  to  the  date  of  discharge."  (ComD 
Dec,  Dec  18,  1915.)  &         v        p. 

The  pay  which  should  be  checked  on  the  1st  of  a  month  Is  the  pay  due  the 
man  on  the  15th  of  the  month  (preceding),  less  proper  charges,  "which  may 
include  clothing  and  small  stores,"  and  10  cents  hospital  fund,  unless  such 
amount  due  Is  In  excess  of  sum  required  to  liquidate  the  sentence.     (Como 
Dec,  Feb.  8,  1916.)  ^' 

A  man  was  paid  money  on  the  18th  of  a  month  which  had  been  earned  prior 
to  the  15th.  Subsequent  to  the  payment  the  man  committed  an  offense  for 
which  he  was  tried  and  sentenced  by  a  court,  which  was  approved  before  the 
close  of  the  month.  Money  paid  on  the  18th  was  not  money  that  could  properly 
be  included  in  amount  of  first  checkage.    (Comp.  Dec,  June  13,  1916.)* 

(6)  Transfers.— A  supply  officer  who  falls  to  make  checkage  of  the  amount 
he  should  have  made,  but  who  places  on  the  transfer  accounts  of  an  enlisted 
man  a  statement  of  the  unchecked  balance  of  a  court  Is  not  responsible  for 
any  overpayment  which  another  supply  officer  may  make  on  discharge  of  man 
(Comp.  Dec,  Feb.  24,  1916.) 

Where,  during  the  second  half  of  a  month,  an  account  of  a  man    (under 
sentence  of  a  court)  is  transferred  with  notice  that  no  part  of  checkage  had 
been  made,  it  is  the  duty  of  the  supply  officer  receiving  the  account  to  check 
on  the  1st  of  the  month  the  pay  due  on  the  preceding  15th.     (Comn    Dpo 
Aug.  31,  1916.)  ^"  * 

A  man  under  sentence  to  lose  pay  was  transferred  without  notation  of  un- 
checked balance  on  his  transfer  accounts.    While  at  his  new  station  the  man 

5/24/17. 


290 


CHAP.   XI. DISBUKSING PAY  BOLLS. 


received  a  second  court.  The  interval  between  the  transfer  and  approval  of  the 
^ond  court^as  suffic  ently  great  to  have  enabled  accomplishment  of  the  first 
^rt  h^  t^e  re^uirS  S  given.    In  the  month  succeeding  approval  of 

thHecond  court  the  man  received  a  bad-conduct  discharge.    Held  that  the  first 
checkage  made  after  the  approval  of  the  second  court  ^.^^^^^^^^^  '^^f'^l 
court    notwithstanding  the  first  court  was  in  process  of  liquidation    (due  to 
SLt^rwies^^^^^       the  first  supply  officer)  and  that  unchecked  balance  of  first 
^urt  atTtf  of  dTcha?ge,  was  a  loss  for  which  the  supply  officer  wh    failed  to 
cive  the  nroper  notice  was  responsible.     (Comp.  Dec.,  Aug.  i%  ^^^^J 
^Z)D^cll%e-Payment  o«.-Where  sentence  of  court  is  ^t  entirely  liqui- 
dated at  date  of  discharge,  and  discharge  occurs  during  first  half  of  month 
man  is  entitled  to  any  accrued  pay  of  second  half  of  P^f^"^^^  month  stiu 
undrawn  •  if  discharged  during  second  half  of  month,  all  pay  due  on  I5tn. 
1^  »al  fund,  is  checked  and  the  man  is  paid  net  P^y  accru^  from  16th 
i^usive  to  date  of  discharge,  less  hospital  fund.     (Ck)mp.  Dec,  Dec.  18,  1915.) 
is  enlisted  man  w^^^  sentlnced  by  summary  court  martial  to  loss  of  Pay  and 
bad  conduct  discharge;  the  loss  of  pay  was  remitted  in  accordance  with  article 
48q^  Naval  Instructions.    On  the  day  following  the  approval  of  the  court  the 
man  w^discharTed  by  order  of  the  commanding  officer.    Under  the  clrcum- 
Znc^  the  condm^s  of  remission  held  inoperative,  and  all  due  man  on  date  of 
SscSe  should  r^^^  applied  toward  liquidation  of  forfeiture  decreed  by 

'^%TRetir^^fs.-An  ^^^^^^  ]n'an  \marine)  was  retired  prior  to  expiration 
nf  en  i^^ment-^aracter  "  very  good  "—is  entitled  to  refund  of  one-half  of  court- 
marti"f  Xl^e^^^^^^      in  accordance  with  article  4893.  Naval  Instructions. 

^^TM^VeilaZul-^\n^^^  cases  where  men  are  convicted  of  purely  mill- 
ta^  o^n^  and  are  indebted  to  the  Government  for  the  amount  expended  for 
reward  and  clothing  and  small  stores  and  the  amount  of  overpayment  on  the 
daTe  of  the  commislion  of  the  offense,  they  are  permitted  to  deposit  with  the 
officer  carrying  thS  accounts  a  sum  to  cover  the  amount  of  such  indebtedness 
plu?theS  of  a  suitable  outfit  of  clothing  in  the  event  of  their  being  restored 

*^'^Such  deposits  will  be  held  for  safe-keeping  in  the  usual  manner  until  notice 
is  r^vedThai  the  man  has  been  restored  to  duty,  when  the  necessary  clothing 
wilT^^ued  and  the  sum  deposited  credited  to  the  man's  account,  who  will 
Si«i  be  in  a%<5uion  to  draw  one  half  of  the  pay  which  may  become  due  him 
^rremaUnHalf  being  conditionally  forfeited  subject  to  the  provisions  of 
Gener^  Orde?  No.  110  and  article  4893  of  the  Naval  Instructions 

"If  the  man  is  not  restored  to  duty,  the  amount  deposited  will  be  returned  to 
him  or  to  such  person  as  he  may  designate. 

"It  is  not  intended  to  hold  such  deposits  as  a  guarantee  against  loss  and  later 
return  the  same  to  the  man,  but  they  are  to  be  immediately  credited  to  his 
account  on  noSce  of  his  restoration  to  duty ;  and  as  the  amount  thereof  can  be 
Steiy  ascertained  in  advance  the  account  should  be  balanced  when  the  neces- 

fiflrv  credit  has  been  made."    (S.  A.  M.,  3913.)  ^«,^^        ^    ^  ^  v^ 

780    Courts-martial--Disratings.-Under  section  17  of  the  act  of  February 

ifi  1009  (35  Stat.  621),  the  pay  of  the  new  rating  to  which  an  enlisted  man  is 
Itkuc^  by  sentence  of  a  summary  court-martial  becomes  his  proper  pay  on  the 
dfte  S^the  approval  of  the  sentence  by  the  senior  officer  present.     (Comp.  Dec. 

^*78r'Court-martial  indebtedness-Clothing:,  etc-" An  enlisted  man  of  the 
Navv  or  Marine  Corps  sentenced  by  court-martial  to  confinement  with  loss  of 
nay  shall  not  be  deprived  of  such  clothing  and  small  stores  as  the  officer  com- 
LYnd?^  the  ship,  Ir  other  place  of  confinement,^^^^^^  necessary  to  the 

prisoner's  health  and  comfort."     (N.  R.  4o37.)     (bee  par.  4d<.) 
Issues  of  toilet  supplies,  see  paragraph  4iJlf. 

5/24/17. 


SEC.  49. — ABSENCE,  COURTS-MABTIAL,  AND  SUNDRY  DEBITS.      291 

782.  Court-martial  prisoners. — (Transfer  of,  see  par.  814.)  Court-martial 
prisoners  are  not  entitled  to  pay  after  expiration  of  enlistment  (Comp.  Dec, 
Dec  12.  1902.) 

The  amount  of  pay  accrued  an  enlisted  man  of  the  Navy  at  the  date  ef  convic- 
tion by  court-martial  may  be  legally  paid  such  prisoner,  if  not  forfeited  by  the 
sentence  and  if  the  conviction  of  the  offense  does  not  operate  to  forfeit  any  pay 
due,  as  in  the  case  of  conviction  of  desertion  or  fraudulent  enlistment.  (Ck)mp. 
Dec,  Jan.  31,  1907.) 

783.  Sundry  debits. — Over  every  checkage  made  against  an  account  on  the 
pay  roll  by  reason  of  advance  (officers),  overpayment,  or  request  (S.  &  A. 
Form  63),  the  name  of  the  officer  with  which  it  originated  will  be  noted.  (S 
A.  M.  417.) 

(a)  Disallowances. — Checkage  of,  from  auditor's  statements,  see  paragraph 
922b. 

(&)  Fraudulent  enlistment. — "Pay  actually  received  by  an  enlisted  man  for 
services  during  a  fraudulent  enlistment  can  not  be  recovered  from  him.** 
(Comp.  Dec,  May  10,  1907.)  "Clothing  issued  and  charged  to  a  man's  account 
is  looked  upon  in  the  same  status  as  money  paid  him.'*     (S.  A.  M.  2677.) 

"  An  enlisted  man  is  therefore  entitled  to  credit  for  full  pay  to  date  of  ap- 
proval of  sentence.  (See  par,  814.)  Against  this  credited  pay  should  be  de- 
ducted regular  checkage  for  hospital  fund,  money  paid,  clothing  and  small 
stores  issued,  and  any  other  proper  checkage.  Before  closing  account  on  date 
prior  to  date  of  approval  of  sentence,  the  man's  account  should  be  checked  the 
value  of  the  clothing  bounty  credited  during  the  fraudulent  enlistment,  pro- 
vider! the  fraudulent  enlistment  is  not  the  man's  first  enlistment  in  the  Navy." 
(S.  A.  M.  2677.) 

"  When  the  fraudulent  enlistment  is  the  man's  first  enlistment  in  the  Navy  no 
checkage  should  be  made  for  clothing  bounty,  as  it  is  considered  as  constitut- 
ing an  allowance  actually  paid  to  the  man  and  authorized  by  the  appropriation 
•Outfit  first  enlistment,'  and  under  12  Comptroller,  445  (S.  A.  M.  61),  can  not 
be  charged  back  to  him."    (S.  A.  M.  2677). 

When  the  fraudulent  enlistment  is  not  the  man's  first  enlistment  in  the  Navy  a 
checkage  should  be  made  for  clothing  bounty.  This  checkage  operates  simply 
as  an  offset  to  an  erroneous  credit  given  him,  the  appropriation  "  Outfit  first 
enlistment"  providing  for  such  credit  only  on  first  enlistment.  (19  Comp., 
743.)  This  checkage  shall  be  made  in  the  case  of  all  men  who  are  discovered 
to  have  received  a  clothing  bounty  under  an  enlistment  not  their  first,  whether  ' 
actually  tried  for  fraudulent  enlistment  or  not  and  irrespective  of  their  con- 
tinuance on  duty. 

"  It  is  well  settled  that  arrearages  of  pay  and  allowances  can  not  be  paid  for 
services  under  a  fraudulent  enlistment."  (Comp.  Dec,  Feb.  6,  1906,  printed  on 
p.  61,  S.  A.  M..  under  date  of  Mar.  1,  1906.)  A  balance  due  the  man  at  date 
prior  to  date  of  approval  of  sentence,  after  all  proper  checkages  have  been 
made,  should  consequently  be  checked  "on  account  of  fraudulent  enlistment,** 
thereby  sending  the  account  to  the  prison  pay  roll  without  balance  or  indebted- 
ness. If  the  checkage  of  clothing  bounty  creates  an  overpayment,  no  additional 
checkage  should  be  made  as  "  On  account  of  fraudulent  enlistment,"  the  in- 
debtedness thus  created  to  be  disposed  of  as  provided  by  the  sentence.  (S.  A. 
M.  2677.) 

The  provision  in  the  act  of  June  24,  1910  (36  Stat.,  608),  relative  to  under- 
age enlistment  of  minors  does  not  contemplate  that  the  enlistment  of  boys  who 
are  released  under  its  terms  shall  be  considered  fraudulent  so  as  to  subject 
them  to  the  punishment  and  penalties  for  that  offense.  Therefore  a  boy,  having 
been  discharged  upon  request  of  his  parents  in  compliance  with  said  act,  is 
entitled  to  his  accrued  pay  to  the  time  of  discharge,  and  the  charging  of  the 
cost  of  his  clothing  outfit  against  said  accrued  pay  was  a  refund  of  the  cost  of 
the  clothing  outfit.     (Comp.  Dec.  June  9, 1913.) 

(c)  Hospital  fund. — "The  Secretary  of  the  Navy  shall  deduct  from  the  pay 
due  each  officer  and  enlisted  man  in  the  Navy  and  Marine  Corps  the  sum  of 

5/24/17. 


292 


CHAP.   XI. — DISBURSING PAf   ROLLS. 


twenty  cents  per  month,  to  be  applied  to  the  fund  for  naval  hospitals.  (Sejs. 
1614  and  4808,  R.  S.)"  (N.  R.  4404.)  Officers  and  men  in  the  Naval  Militia 
are  not  to  be  checked  for  hospital  fund.     (CJomp.  Dec.,  Aug.  25,  1914.) 

id)  Clothing  outfit— {Fortion  of  outfit  to  be  checked  when  discharged  by 
purchase  (furlough),  see  par.  825;  checkage  of  outfit  when  discharged  in  first 
six  months  of  enlistment,  see  par.  824 ;  checkage  of  amount  received  under  an 
enlistment  other  than  a  first  enlistment,  see  (6)  above.)        „    ^    _         ^«     ,„ 

(e)  Requests  for  c/iecfcagres.— Checkages  requested  on  S.  &  A.  Form  t«  wiU 
be  made  as  requested.     (See  par.  922b.)  ^      w 

(/)  Rewards,  e^c— Expenses  for  the  apprehension,  transportation,  and  sub- 
sistence of  a  returned  deserter  "  shall  be  paid  on  public  bill  and  checked  against 
his  account"    (N.  L  4902-3.)     (See  par.  679,  Rewards.) 

5/24/17. 


Section  50.— DECEASED  MEN  AlO)  DESEETEBS. 

791.  Deceased  men. — (Sale  of  effects,  see  par.  794;  Transportation  of  effects, 
see  par.  495;  Transportation  of  remains,  see  par.  495;  Funeral  expenses,  see 
par.  495.)  The  commanding  officer  "shall,  upon  the  death  of  any  person  on 
board  the  ship  under  his  command,  cause  all  of  the  effects  of  the  deceased 
to  be  collected  and  inventoried.  If  the  deceased  was  an  officer,  this  shall 
be  done  by  two  officers  of  the  ship ;  if  a  member  of  the  crew  or  other  person, 
by  the  officer  of  his  division  or  one  detailed  for  the  purpose.  The  inventories 
shall  be  made  out  in  duplicate,  duly  attested  and  signed  by  the  officers  making 
them.  Upon  the  completion  of  the  inventory  the  effects,  if  not  of  a  perishable 
nature,  shall  be  put  up  in  packages  of  a  convenient  size  and  sealed  with 
the  seal  of  the  ship.  The  commanding  officer  shall  retain  one  copy  of  the 
inventory  himself,  and  shall  deliver  the  other  to  the  supply  officer,  who  shall 
also  take  charge  of  the  effects  for  safe-keeping."     (N.  R.  2119-3.) 

"  The  chief  master-at-arms  shall  take  charge  of  the  effects  of  all  absent  and 
deceased  members  of  the  crew  and  hold  them  until  disposed  of  by  order  of 
superior  authority."     (N.  I.  2637-1.) 

"All  papers,  medals,  small  trinkets,  and  keepsakes  of  value  shall  be  for- 
warded to  the  legal  representative  or,  in  default  of  such,  the  heirs  at  law  of 
the  deceased.  Should  it  be  impossible  to  ascertain  the  existence  of  the  legal 
representative  or  of  heirs  at  law,  the  articles  mentioned  shall  be  sent  to  the 
department  (Bureau  of  Navigation)  or  to  the  commandant  of  the  Marine  Corps, 
as  the  case  may  be,  for  safe-keeping."     (N.  R.  2119-5.) 

"  When  the  executor  or  legal  representative  of  the  deceased  person  applies 
for  his  effects,  all  shall  be  delivered  to  him,  except  any  money  that  may  be 
found  among  them."     (N.  R.  2119-6.) 

"  He  [the  commanding  officer]  shall  cause  the  accounts  [S.  &  A.  Form  4]  of 
all  deceased  persons  to  be  closed  as  soon  as  possible  and  forwarded  to  the 
Auditor  for  the  Navy  Department,  together  with  the  will,  if  any  can  be  found. 
These  accounts  must  be  examined  and  approved  by  the  commanding  officer.** 
(N.  R.  2119-8.) 

Accounts  shall  be  credited  with  proceeds  of  sales  of  effects.     (Par.  794.) 

"  Officers  of  the  Pay  Corps  shall  make  an  immediate  return  to  the  office  of 
the  Auditor  for  the  Navy  Department  of  the  accounts  of  deceased  persons  and 
transmit  their  wills  if  they  have  left  any.  The  balances  which  may  have  been 
due  at  the  time  of  their  death  will  be  paid  only  after  a  statement  of  the 
accounts  at  the  auditor's  office.  In  forwarding  the  accounts  of  deceased  per- 
sons, officers  of  the  Pay  Corps  shall  state  the  total  monthly  or  yearly  pay 
of  such  persons  at  the  time  of  their  death  (including,  in  the  case  of  enlisted 
men,  both  the  permanent  and  temporary  additions  to  their  pay  proper)  and 
tlie  amount,  if  any,  paid  on  account  of  funeral  expenses,  and  referring  to 
public  bills  covering  such  expenditures."  (N.  I.  4901-2.)  Ehita  relative  to 
deposits  and  allotments  must  also  be  noted  on  the  transfers. 

792.  Desertion  defined. — "Absence  without  leave,  with  a  manifest  intention 
not  to  return,  shall  be  regarded  as  desertion."     (N.  R.  3632-1.) 

"  Absence  without  leave,  with  a  probability  that  the  person  does  not  intend 
to  desert,  shall  at  first  be  regarded  as  straggling,  but  at  the  end  of  ten  days 
as  desertion."     (N.  R.  3632-2.) 

"Any  person  in  the  Navy  or  Marine  Corps  who  does  not  return  to  duty  at 
the  expiration  of  leave  or  liberty  shall  communicate  without  delay  with  his 

5/24/17. 


294 


CHAP.   XI. — DISBURSING PAY  ROLLS. 


commanding  officer,  giving  his  reason  for  such  unauthorized  absence.  Failure 
to  do  so  will  be  regarded  as  evidence  of  desertion  even  though  the  absentee 
subsequently  surrenders."     (N.  R.  3632-3.) 

"  If  a  person  deserts  his  ship  which  is  about  to  sail,  or  overstays  his  leave 
until  after  the  ship  sails,  with  manifest  intention  of  escaping  his  duty,  and 
delivers  himself  on  board  another  ship  as  a  straggler,  such  offense  shall  be  con- 
sidered as  desertion."     (N.  R.  3632-4.) 

"  If  a  person  in  the  Navy  or  Marine  Ck)rps  becomes  unavoidably  separated 
from  his  ship  by  reason  of  shipwreck  or  any  other  circumstances  except  capture 
by  an  enemy  it  shall  be  his  duty  to  proceed  at  once  to  the  nearest  ship,  fleet, 
or  station  and  report  himself  to  the  officer  in  command.  In  the  event  of  failure 
to  do  this  he  will  be  regarded  as  a  deserter  and  no  claim  for  wages  shall  be 
allowed  unless  he  proves  to  the  satisfaction  of  the  department  that  he  was 
prevented  by  circumstances  beyond  his  control."     (N.  R.  3632-5.) 

793.  Closing  accounts  of  deserter.—"  Whenever  an  enlisted  person  or  marine 
Is  declared  a  deserter,  his  allotment,  if  he  has  one,  must  be  stopped,  his  effects 
sold,  the  amount  credited  to  his  account,  and  the  account  transferred  imme- 
diately to  the  proper  deserters'  roll.  If  the  deserter  has  a  deposit,  the  deposit 
record  book  shall  be  forwarded  with  the  account.  In  no  case  shall  the  amount 
of  deposit  be  credited  to  the  account  prior  to  transfer."     (N.  I.  4902-2.) 

"  In  case  of  desertion  from  duty,  the  desertion  shall  date  from  the  time  the 
man  leaves  his  duty;  if  from  leave,  the  desertion  shall  date  from  the  time 
such  leave  expired."     (N.  R.  3632-^.) 

Supply  officers  shall  close  the  accounts  of  deserters  as  of  the  day  preceding 

desertion.     (1  S.  A.  M.  4.)  ,.«,,.„. 

794.  Sales  of  effects— D.  M.  &  D.— "The  commandmg  oflScer  shall  exerase 
his  discretion  in  causing  the  effects  of  deceased  enlisted  men  to  be  sold  at 
auction  at  the  mast,  or  retaining  them  for  transmission  to  the  heirs,  relatives, 
or  friends.  In  exercising  this  discretion  he  shall  be  governed  by  the  wishes  of 
the  heirs,  relatives,  or  friends,  if  possible  to  learn  them  before  closing  the 
accounts  of  the  deceased."     (N.  R.  2119-7.)  .  ,  .    ,      ., 

"  If  any  of  the  effects  of  a  deceased  person  are  perishable  and  deteriorating 
they  shall  be  immediately  sold  at  auction."     (N.  R.  2119-i.) 

"  The  commanding  oflicer  shall,  when  he  declares  any  person  a  deserter,  cause 
the  effects  of  the  latter  to  be  collected  and  inventoried  according  to  instructions 
laid  down  in  article  R.  2119-3."     (N.  R.  2121-1.)     (See  par.  791.) 

"These  effects  shall  be  sold  at  public  auction  and  the  proceeds  credited  on 
the  accounts  of  the  deserter  by  the  supply  oflicer,  unless  the  vessel  sails  before 
the  date  upon  which  such  person  is  declared  a  deserter,  in  which  case  the  effects 
shall  not  be  sold  until  a  reasonable  time  has  elapsed  after  arrival  at  the  next 

port."     (N.  R.  2121-2.)  ^        ^      , 

"  The  supply  oflJicer  shall  have  an  account  taken  of  such  sales,  which  account 
shall  show  the  articles  belonging  to  each  individual,  the  prices  realized,  and  the 
number  name,  and  rank  of  each  purchaser.  From  this  account  of  sale  the 
supply  officer  shall  credit  the  account  of  original  owner,  under  the  head  of  sale 
of  effects  in  the  column  of  the  pay  roll  for  sundry  credits,  with  the  amount 
realized  from  the  sale  of  his  effects.  The  total  amount  shall  be  entered  on  the 
account  current  as  sale  of  D.  M.  &  D.  effects  and  the  money  accounted  for 
under  general  account  of  advances.  The  account  of  sale  shall  be  forwarded 
as  a  voucher  with  the  pay  roll  containing  the  credit."     (N.  I.  4721-2.) 

Special  money  requisitions  may  be  issued  to  purchasers  when  considered  de- 
sirable.    (N.  I.  4721-3.)      (See  par.  765.) 

The  account  of  sale  must  be  accompanied  by  a  copy  of  the  inventory  of  effects 
signed  by  the  division  officer,  or  the  oflicer  making  the  Inventory,  and  approved 
bv  the  commanding  oflicer.  The  account  of  sale  shall,  so  far  as  items  are  con- 
cerned be  an  exact  copy  of  the  Inventory.  Whenever  no  bid  is  received  for  any 
article'  the  words  "  No  bid."  followed  by  the  actual  disposition  of  that  article, 
shall  be  entered  in  the  place  provided  for  the  name  of  purchaser  and  price. 
Similar  entry  shall  also  be  made  for  articles  which  are  burned  or  thrown  over- 

5/24/17. 


SEC.   50. — ^DECEASED  MEN  AND  DESERTERS. 


295 


board  by  orders  from  proper  authority.  In  cases  where  there  are  no  effects,  a 
certificate  to  that  effect,  attested  and  signed  by  an  oflicer,  shall  be  forwarded  by 
the  supply  officer  in  lieu  of  the  inventory  and  account  of  sale.  Such  Inventory 
and  account  of  sale  or  a  certificate  that  there  are  no  effects  will  be  furnished 
in  the  case  of  every  deceased  persons  or  deserter.    ( S.  A.  M.  1066. ) 

"  The  chief  master-at-arms  shall  be  present  at  the  sale  of  effects  of  deserters 
and  deceased  persons."     (N.  I.  2637--4.) 

When  a  deserter's  effects  are  sold  after  his  accounts  have  been  transferred  to 
the  deserters'  roll,  the  supply  oflficer  selling  the  effects  shall  account  for  the  pro- 
ceeds in  the  usual  manner,  and  shall  immediately  notify  by  letter  the  supply 
oflicer  in  charge  of  the  deserters'  roll  of  the  amount  realized  by  the  sale,  so 
that  that  officer  may  make  the  proper  credit  on  the  account  of  the  deserter. 
(1  S.  A.  M.  106.) 

795.  Data  on  records — ^D.  M.  &  D. — "  The  following  entries  shall  be  made  on 
the  service  record,  and  the  instructions  contained  thereon  must  be  carefully 
complied  with.    ♦     *     ♦ 

"  On  desertion.  *  *  *  Date  of  desertion,  place,  attendant  circumstances, 
rate  of  pay,  and  state  of  account.    ♦    ♦    ♦ 

"On  death.  *  *  *  Date,  place,  cause,  place  of  burial  or  disposition  of  re- 
mains, rate  of  pay,  and  state  of  account."    (N.  R.  3544. ) 

796.  Deserters'  rolls. — "All  accounts  of  deserters  from  the  Navy  and  Marine 
Corps  shall  be  kept  on  deserters'  rolls  by  the  officer  in  charge  of  the  Commis- 
sary Store,  navy  yard,  Washington,  D.  C,  and  the  Headquarters  of  the  Marine 
Corps,  respectively,  and  shall  remain  open  sufficiently  long  to  allow  the  deserter 
a  period  of  six  months  from  the  date  of  desertion  in  which  to  reurn  to  the 
service.  *  *  *  At  the  expiration  of  this  period  his  account  shall  be  closed. 
The  officer  in  charge  of  deserters'  accounts  shall  render  quarterly  returns  to  the 
auditor  in  the  usual  manner."     (N.  I.  4902-1.) 

797.  Returned  deserter. — (Payment  of  rewards,  see  par.  679.)  "When  a 
deserter  surrenders  himself,  or  is  delivered  on  board  any  ship  of  the  Navy,  he 
shall  be  taken  up  for  pay  and  subsistence  from  the  date  of  his  reception,  and 
the  word  *  deserter,'  in  red  ink,  marked  over  his  name.  Such  articles  of  cloth- 
ing and  small  stores  as  may  be  necessary  to  his  health  and  comfort  shall  be 
issued.  He  shall  be  credited  with  pay,  but  no  money  shall  be  paid  to  him  until 
his  transfer  account  from  the  deserter's  roll  is  received.  Expenses  for  his  ap- 
prehension, transportation,  and  subsistence  shall  be  paid  on  public  bill  and 
checked  against  his  account.  A  notice  of  his  return,  together  with  a  request 
for  his  account,  shall  be  prepared  conjointly  by  the  executive  and  supply  officers 
of  the  ship,  made  out  on  a  prescribed  form  with  all  necessary  information,  and 
forwarded  immediately  to  the  Bureau  of  Navigation  or  to  the  commandant  of 
the  Marine  Corps.  Upon  receipt,  the  part  designed  for  the  officer  in  charge  of 
deserters'  accounts  shall  be  forwarded  to  him  immediately."    (N.  I.  4902-3.) 

Where  no  reward  offered  in  advance  of  delivery;  civil  oflicer  returning  de- 
serter may  be  paid  expenses.    (Comp.  Dec.  Feb.  5,  1914.) 

"The  account  shall  be  forwarded  immediately  to  the  supply  oflUcer  of  the 
Tessel  upon  which  the  deserter  is  received,  together  with  a  transcript  of  deposit 
and  deposit  book,  should  there  be  a  deposit."    (N.  I.  4902-4.) 

The  balance  due  or  amount  overpaid  at  date  of  desertion,  as  evidenced  by 
transfer  from  the  deserter's  roll,  will  be  taken  up  as  a  sundry  credit  or  sundry 
debit  as  the  case  may  be.  A  credit  balance  should  be  offset  by  a  corresponding 
checkage,  unless  it  is  authoritatively  determined  that  the  man  is  not  a  deserter 
in  fact     (See  pars.  792,  798,  799,  800.) 

798.  Mark  of  desertion. — Supply  officers  are  not  authorized  to  remove  the 
mark  of  desertion  from  an  enlisted  man's  account  until  a  copy  of  the  depart- 
ment's letter  directing  such  action  is  received.  This  copy  shall  be  filed  as  a 
pay-roll  voucher  and  must  be  certified  to  by  the  commanding  officer. 

799.  Checkage  of  balance  due. — "  The  wages  due  a  deserter  are  forfeited  to 
the  United  States."     (N.  I.  4901-1.) 

5/24/17. 


296 


CHAP.   XI. — ^DISBURSmG — PAY  BOLLS. 


allowances  for  ^st  services,  the  fact  of  desertion  nwd  not  ^jfabUshedDy 

"•?.  f,t:?„a"^^roTaT^'^-S.  Ve..^^^^^^^^  iSi 

is  bl^  on  l^rfart  that  the  accused  did  or  did  not  desert  sa^  judgnent  sho^d 
IK!  followed  bv  the  Pay  Department     (15  Comp.,  661,  Apr.  28,  1909.)       (Army 

''''.?wrn"?L' findings- .Ta 'court  (either  guilty  or  not  guilty.  In  *«  case  of  a 
solder  charg^  with  desertion  are  disapproved  by  the  reviewing  author!^  and 
U  is  not  clSr  from  the  order  promulgating  the  action  of  the  <»"rt  '^"  t^ 
soldier  was  OT  was  not  a  deserter  In  fact,  the  paymaster  should  submit  the  case 
to  the  Paymaster  General  for  proper  action  toward  ascertaining  the  true  facts 

'™ "Jwlvtr^Hl  d  Woval  of  the  reviewing  authority  is  based  upon  ^me 
techSroMaw  or  £s  ,aPPa-nt  ^^ /'^e^Ty'l^fstrsU'^^^^^^ 
^yme^  fonow'rrndfnt  o^f  Si  -^'t^  trWing^L  ^Idier  as  a^d^^^^^^^^^^ 
&  ^fir  i°  *"«-ar  b;  ^e  ^rrng'lSilru  b'LSVpo^Te 

wis  "  7 Armv  Pay  Manual  1910,  par.  247 ;  see  also  S.  A.  M.,  53  ) 
^   Tr^Ser  of  returned  deserter.-"  When  a  deserter  is  transferred  to 
nn^^rv^sel  before  hS  accounts  are  received  from  the    Deserters'  roll,'  the 
^.^^J^^^rnffZ  vessel  on  which  he  was  received  shall  prepare  a  regular 
t?ansL  acc^u^^^^  with  the  word  'deserter'  in  red   ink 

tlf  nlllthe  nlme  The  supplv  officer  receiving  the  transfer  account  shall 
J^t.  ft  nTon^^  own  books  with  the  same  mark,  and  no  money  shall  be  paid 
*^  HI  thP^no^unt  ?s  receWed  from  the  deserters'  roll.  If  the  latter  account  Is 
"""iS'  ^  nnT»fl?d  thlsh^  from  which  the  deserter  was  transferred,  it  shall  be 
f^^l'^^e^  imTedia^eV  to^h^  supply  officer  of  the  vessel  to  which  the  deserter 

^\  Mfan'^ces^from'^iLrte^  ^^-  received  and  credited,  and  If  the 

If  balances  irom  ue|^e  t  desertion  is  determined,  the  supply  officer 

man  is  transferred  before  the  f^^^^^^      ae  ^^^^^  ^^^^^  ^^^  ^^^^^^ 

Ze  at'datVordetrSon  is^^^^  the  man  be  found  guilty  of  de- 

"n     If  tb?su"p^^^  officer  omits  to  mnke  this  notati^  he  wUl  be  responsible 
Sould  an  overpayment  result    (Comp.  Dec.  May  2.  1906.) 
5/24/17. 


Section  51.— TEANSFER  PAY  ACCOUNTS. 

Note. — ^Transfers  received,  see  paragraph  696;  transfer  of  allotment,  see  paragraph 
728 ;  transfer  of  deposits,  see  paragraph  745 ;  transfer  of  returned  deserter,  see  paragraph 
800 ;  transfer  of  accounts  to  deceased  men,  see  paragraph  791  ;  transfer  of  accounts  to 
receiving  ship  of  men  sent  to  foreign  hospital  or  private  institutions  in  United  States, 
see  N.  I.  2890-6. 

811  Transfer  accounts. — "Transfer  accounts  for  officers  and  crew  must  be 
made  In  duplicate,  except  when  sent  to  the  auditor,  and  on  separte  blanks  for 
each  class."     (N.  I.  4890-1.) 

"  The  accounts  of  enlisted  men  of  the  Navy  transferred  shall  be  made  out  in 
conformity  with  the  regulations  of  the  Treasury  Department  and  must  accom- 
pany the  men.  They  shall  be  sent  by  the  officer  making  the  transfer  to  the  officer 
carrying  the  accounts  of  the  ship,  yard,  or  station  to  which  the  transfer  is  made. 
The  officer  to  whom  they  &re  sent  shall  receipt  one  copy  and  return  it  to  the 
officer  who  made  the  transfer  as  a  voucher  for  the  settlement  of  his  accounts." 
(N.  I.  4890-3.) 

"  The  transfer  of  accounts  of  enlisted  men  must  in  all  cases  be  made  through 
the  commanding  officers."     (N.  I.  4890-^.) 

"  Whenever  a  person  leaves  or  is  removed  from  a  naval  station  or  ship  without 
a  settlement  of  his  account  and  is  not  expected  to  return  within  a  definite 
period  and  his  account  is  not  to  be  transferred  to  any  officer  of  the  Pay  Ck)rps,  it 
shall  immediately  or  at  the  first  opportunity  be  transmitted  to  the  Auditor  for 
the  Navy  Department."     (N.  I.  4883.) 

"  Transfer  pay  accounts  will  invariably  be  furnished  by  officers  of  the  Pay 
Corps  of  the  Navy  in  the  case  of  enlisted  men  of  the  Navy  transferred  to  marine 
organizations  for  duty,  and  also  when  such  men  are  transferred  from  one  organi- 
zation to  another  or  from  one  paymaster  to  another,  as  well  as  in  the  case  of 
the  transfer  of  an  entire  organization  to  which  such  men  are  attached.'*  (S.  A. 
M.  4063.) 

Orders  to  transfer  accounts  should  be  given  in  writing  to  the  supply  officer  in 
memorandum  form,  either  in  a  book  or  on  sheets  printed  for  that  purpose.  Such 
orders  should  not,  however,  be  transmitted  to  the  Treasury  Department,  as  the 
commanding  officers'  signature  on  transfer  pay  rolls  and  single  transfer  accounts 
is  sufficient  authority  to  cover  the  transaction.     (S.  A.  M.  347.) 

When  an  enlisted  man  is  transferred  from  a  ship  carrying  an  officer  of 
the  Pay  Corps,  to  a  vessel  or  station  to  which  no  officer  of  the  Pay  Corps  is 
assigned,  the  man  will  be  furnished  his  accounts  before  leaving  the  ship.  1 
Likewise  when  transferred  from  a  ship  not  assigned  an  officer  of  the  Pay 
Corps  the  commanding  officer  v«rill  prepare  and  present  the  man  with  his 
accounts  before  leaving  his  ship  for  presentation  to  the  commanding  officer 
at  his  next  place  of  duty.    (Joint  letter  Bureau  Nav.  and  S.  &  A.,  Aug.  15, 

1917.) 

812.  Data  on  transfer  accounts. — (Notation  as  to  checkage  pending,  see  par. 
777;  Notation  as  to  balance  due  at  date  of  desertion,  see  par.  800;  Allotment 
data,  see  par.  728.)  The  accounts  of  enlisted  men  of  the  Navy  will  be  trans- 
ferred at  base-pay  rates  plus  permanent  additions,  not  inclusive  of  the  10  per 
cent  increase,  act  May  13,  1908. 

Transfer  accounts  shall  contain  all  data  necessary  to  fully  establish  the  rates 
of  pay,  certified  to  be  correct  by  the  commanding  officer  of  the  vessel  where  the 
transfer  account  originates.     (S.  A.  M.  572.) 

Permanent  additions  to  pay  by  reason  of  good-conduct  medals,  certificates  of 
graduation  from  petty  officers'  school,  or  permanent  appointments  as  chief  petty 
officer  must  be  noted,  and  increases  for  continuous  service  or  extra  pay  for  reen- 
listment  shall  be  supported  by  entry  of  the  date  of  enlistment  and  date  of  dis- 
charge of  all  enlistments  affecting  the  pay.     (S.  A.  M.  572.) 

Allotments  payable  to  banks  or  similar  institutions — ^address  of  allottee  must 
be  stated.     (S.  A.  M.  1941.) 

813.  Transfer  of  patients. — "When  any  i>etty  officer  or  enlisted  person  is 
sent  from  a  ship  or  station  to  a  United  States  naval  hospital  at  home  or  abroad 

9/13/17.  297 


298 


CBAP.  XI. — DISBURSING — PAY  BOLLS. 


fnr  rtntv'nr  for  treatment,  his  accounts  and  other  papers  shall  be  sent  direct  to 
Jhnt  hr^n?tal     The  med"«^  in  command  of  the  hospital  shal   forward  the 

n«v  ««3nta  to  the^upply  officer  of  the  nearest  receiving  or  statin  ship,  and 
^ch  SionW  officefs^^  with  the  orders  of  the  medical  officer  in  com- 

mandTthe  hS  such  matters  pertaining  to  changes  of  rating,  pay,  etc 

as  IL  done"Sr  cases  for  commanding  officers  of  vessels  whose  accounts 

^^.  Xlf  sSa"  if  nS"to  L';;o^pit^-n1t'a  naval  hospital  his  accounts 
«nd  other  m^rs  Shall  be  retained  on  board,  and  such  transfer  shall  not  be  con- 
tidPr^  as  cSnf  a  v^  the  ship  to  which  he  has  been  attached  sails 

?rom  the  victn^tv  of  the  hospital.  When  a  man  is  thus  left,  he  shall  be  fur- 
nsSld  with  Ms'Lcoun^Vancf  copy  of  his  service  ^^^^rd  and  the  ongmaTof 
wfSrvic^  record  shall  be  sent  to  the  Bureau  of  Navigation       (N^^R^^^^ 

R14    Transfer  of  general  court-martial  prisoners.— In  transterring  general 
i^urt  ma  i^alD^^  to  the  ships  or  stations  where  the  term  of  imprison. 

men^Tto  be  ser^d?  supply  officers  shall  close  the  accounts  to  include  the  day 
Sffnlp  the  date  the  sentence  takes  effect,  making  no  checkage  on  account  of 
before  ^he  <late  tne  semenLe  i  balance  due  should  be  made  in  case  of 

"nt  for  «,^current  quarter  must  accompany  the  transfer  account.     (1  S.  A. 

%^^'i^y  m^\  sentence  takes  effect  from  and  including  the  date  of  Its 
approval,  unless  otherwise  specified. 

Tl^  T^lnlfTr^u^^^^^^  men.-"  The   application   of   an 

ennsted  man  of  the  Navy  for  retirement  shall  be  made  to  the  Presklent  of  the 
T?ni^^TntPs  and  in  computing  the  thirty  years  necessary  to  entitle  him  to  be 
^?-^!^  fn  iSvire  ii  t^TX^^  and  Marine  Corps  shall  be  credited,  and 

^rvw  ?n  t^o^^avv  or  in  VhTArmy  6r  Marine  Corps  during  the  Civil  War,  from 
TDriMS  l^Gl  to  Au^s?  ^  1866,'^and  during  the  Spanish  American  War  from 
ln"i  21,  im  to  April  11,  1899.  shall  be  computed  as  double  time."     (N.  R. 

^^•tlr  approval  of  an  emiste<l  man's  application  for  retirement,  an  order  shall 
hP  i^^l  from  the  Bureau  of  Navigation  tranf erring  him  to  the  retired  list 
^Jf^int^  of  such  order  bv  his  immediate  commanding  officer,  a  final  stnte- 
^^?  J^i  hi  nremred  Xsing  accounts  of  pay  and  allowances  to  and  incluling 
Site  of  ret^S    "  shall  be'given,  however,  and  the  retired  en- 

fi^J^l  mnn  sMH  b^  regarded  as  continuing  in  the  service  upon  the  retired  list 
listed  man  snaii  iw  ic^  .^.^^^ed  from  the  rolls  of  the  vessel  on  which  he  was 
^""^  ^'l  "T.^n  retir^ nnHnervirrecor^^^  descriptive  list  ( in  duplicate) .  with 
fTnf  final  s^teSen^n^^^^  «"^  h*«  post-office  address  for  the  next 

S?rtv  dn^^  s^n^  inrn^  ately  forwarded  through  official  channels  to  the 
2"  «n  nfNMv^T-ation  Such  retired  enliste<l  men  are  additional  to  the  number 
^SVe^'^^ov'd:.?  b"y  law.'  Upon  being  retired  they  will  be  ordered  to  their 
uuiei***      I  tmnsDortJition  and  subsistence.       (N.  R.  SbiZ-z.) 

"Tie  "si™Sres^nrolS-All  persons  should  he  required  to  sisn  their  pay- 
J^^tlS^torefrLtev.  to  obviate  the  necessity  of  forwarding  pay  and 

'='"iJ^"Vo'r:i5fnrrJnlSre^"^''^tr-Wl,ere  a  pay-roll  account  Cosed  hy 
trfn^^r^'st^ra  ".an<^  over^^a,  ^e  na-e  of  the  ^PP'y^offlcer  receipting  for 
the  transf<n-  shall  be  noted  over  the  amount,     (b.  A.  M.  4yo.; 

9/13/17.  (BepriBt  dae  U  ekA»ie  •■  p.  2»3.) 


Section  52.— DISGHAB6ES  AND  TRAVEL  ALLOWANCE. 

Note. — Repayment  of  deposits  on  discharge  with  interest,  see  paragraph  750 ;  Sto|h 
page  of  allotments,  see  paragraph  729 ;  Checkage  of  outstanding  forfeitures,  see  para- 
graph 777 ;  Discharges,  marines,  see  paragraph  861-10 ;  Travel  pay  on  discharge,  marines, 
see  paragraph  870. 

821.  Dischargres — General  authority. — "  Enlisted  persons  in  the  naval  servitre 
of  the  United  States  are  entitled  to  their  discharges  only  upon  the  expiration 
of  their  terms  of  enlistment  or  extended  enlistment,  except  that  during  the 
months  of  June  and  December  in  time  of  peace  a  discharge  may  be  granted 
upon  application  and  without  cost  following  completion  of  one  year's  service 
at  sea  during  a  first  enlistment  which  occurred  between  August  29,  1916,  and 
March  3,  1917,  inclusive ;  but  any  enlisted  man  may  be  discharged  at  anj'  time 
within  three  months  before  the  expiration  of  the  term  of  enlistment  or  extended 
enlistment  without  prejudice  to  any  right,  privilege,  or  benefit  that  he  would 
have  received,  except  pay  and  allowances  for  the  unexpired  period  not  served 
or  to  which  he  would  thereafter  become  entitled  had  he  served  his  full  term 
of  enlistment  or  extended  enlistment.  An  enlistment  shall  not  be  regarded  as 
complete  until  the  enlisted  man  shall  have  made  good  any  time  in  excess  of 
one  day  lost  on  account  of  sickness  or  disease  resulting  from  his  own  intem- 
perate use  of  drugs  or  alcoholic  liquors  or  other  misconduct."     (N.  R.  3601-1.) 

"  No  enlisted  person  serving  in  the  Navy  of  the  United  States  shall  be 
discharged  therefrom  prior  to  three  months  before  the  expiration  of  his  term 
of  enlistment  or  extended  enlistment  with  the  exception  indicated  in  paragraph 
1  above,  except  by  special  order  of  the  Secretary  of  the  Navy  or  for  one  of  the 
following  causes:  Undesirability,  inaptitude,  physical  or  mental  disability. 
unfitness,  by  sentence  of  court-martial.  In  every  case  the  recommendation  for 
such  discharge  must  be  made  by  the  immediate  commanding  officer  under  whom 
the  man  may  be  serving.  Applications  for  discharges  which  reach  the  depart- 
ment In  any  way  except  through  said  commanding  officers  will  be,  without 
exception,  disregarded."     (N.  R.  3601-2.) 

"Yeoman  and  members  of  the  Hospital  Corps  shall  not  be  discharged  until 
the  stores  under  their  charge  shall  have  been  examined  and  satlsfactorllv 
accounted  for."     (N.  R.  3605.) 

(a)  Discharges  in  the  United  States. — "Any  person  serving  In  the  Navy 
may.  when  within  the  United  States,  be  discharged  for  one  of  the  following 
reasons,  but  not  otherwise,  except  by  authority  of  the  Navy  Department  (Art. 
R  3582-(7)): 

"  Upon  the  expiration  of  his  term  of  service,  whether  enlisted  within  or 
without  the  United  States. 

"At  any  time  within  three  months  before  the  expiration  of  his  term  of  enlist- 
ment or  extended  enlistment  as  provided  In  article  R.  3601- (1),  when  such 
discharge  would  not  create  a  vacancy  In  complement  or  when  the  ship  Is  about 
t(»  sail  with  the  probability  of  not  returning  to  the  United  States  before  the 
expiration  of  the  enlistment  of  the  man  concerned. 

"  During  the  months  of  June  or  December,  in  time  of  peace,  a  discharge  may 
be  granted,  upon  application  and  without  cost,  following  completion  of  one 
year's  service  at  sea  during  a  first  enlistment  which  occurred  between  August 
29.  1916,  and  March  3.  1917,  Inclusive;  provided  at  the  time  the  applicant  is 
not  under  charges,  undergoing  punishment,  or  In  debt  to  the  Government. 

"  By  sentence  of  a  general  court-martial. 

5/24/17.  ,299 

73416°— 18 22 


300 


CHAP.   XI. — DISBURSING PAY   ROLLS. 


«  By  sentence  of  a  summary  court-martial,  if  the  man  is  serving  in  his  first 
enlistmeDCj^    (N    H^  3^)^^  ,,^.^^^  States,-"  ^o  person   except  men  in  the 

(b)  ^y^^'^^^^^^,,^^^^^  outside  of  the  United  States  except  by  order 

STl^^Na^  blp^^^^^^^^  with  the  sentence  of  a  general  court- 

martfaL^tHhe  e^^^^^  given  in  the  following  paragraphs:"     (N.  R. 

^^io^n  the  expiration  of  the  term  of  enlistment  or  extended  enlistment  of  a 
™nn  pSted  wfthin  the  United  States,  whose  retention  on  board  is  not  essential 
f  ?hrrnvwZent  interests,  he  may  be  discharged  upon  his  own  written  re- 
to  the  Government  inierefeiN  iic       J^  waives  all  claim  for  transportation 

2?f  ov^nT  e^e'^^^^^^  <^o-«ts  of  the  United  States 

^    ,  on  ..nn^nlar  am     Th^^  request  must  be  signed  by  the  applicant  in 

?hP  nrLeScfora  (^mmlss^^^^^^  office^of  the  Navy,  who  shall  also  sign  thereon 
?«  a^^tn^  to  t?e  man's  signature.  A  duplicate  of  such  request  shall  be 
entered  onTheservfce  record  L  soon  a^gr anted,  and  signed  and  witnessed  as 

^^S^Men  whVh\\:'^^^^^^^^  ou'?sid''e  ^KiU  States,  upon  the  expiratU,n  of 
thei^ter^s  of  enllstm^^^  or  extended  enlistment,  or  upon  the  recommendation 

^^^?e'n 'lo^TeTnvict^'by'aS^^^^  court  of  a  felonious  offense  (as  dis- 
tin^^shed  from  cT^  of  overstaying  leave,  disorderly  conduct    drunkenness 
inl^nth^S  c^XaraUvely  minor  offenses  in  which  consular  authorities  have 
^cu'r^ent  SrcuJ? cease  from  the  date^such  convicUon  to  be  in  the 

"^^l^Slfw'rm'en^^^^^^^^  SenlJ^rLg  discharge  while  absent 

from  thfunuld  S?atS,  or  from  the  coasts  of  the  United  States  where  they 
m^^havee^i^ed  in  which  claims  to  transportation  at  Government  expense 
may  Se  wal^e^,  must  if  granted,  be  entered  on  the  service  record  in  the  same 

T^'^DisiK^deL  and  notations.-"  The  order  to  the  supply  officer  to 
nav  off  a  person  and  close  his  account  must  be  in  writing.*  ^(N.  R.  36ie-20 
^" The  fSlowing  entries  shall  be  made  on  the  service  record:    •    *    !„^^^^? 

men  are  mSharged  upon  expiration  of  enlistment,  or  upon  recommendation  of 
men  are  a^scnargeu  uyK,        y  ^^^^  allowance  or  transporta- 

tiorandlSS^i^eeTe'fur^^^^^^^^  be  noted  in  places  assigned,  together 

^'il^l^^lesZ^^^^^^^  allowance,  see  par.  828.)     "The 

Ha?fof ^Sn  erf  en^Snt  for  persons  serving  during  minority  shal  be 
?v  ^-  «St^r*^ine  their  twenty-first  birthday ;  that  for  a  four  years'  enlist- 
Slnf  r^e  daTS^tSI  Soith  nextVeceding  the  fourth  anniversary  of  the  date 

""""^i'^^^Sfes  J^^^  of  enlisting.-"Any  person  discharged 

A.^t  Su^fir^  six  months  of  a  first  enlistment  for  any  cause  other  than  dis- 
^K^m^  in^rJ^  in  Se  line  of  duty  shall  have  checked  against  his  accounts 
S^!Ji.Vd^c"frg^hT^^^^^^^  outfit  allowed  on  first  enlist- 

"^?ih\\  her^fCthe  S^^^^^  Nf^Tmay,  in  his  discretion,  require  the 

That  hereaiier  u^  o          ^      ^  allowed  upon  enlistment  to  be  refunded 

wholeor  a  part  of  ttie  ^^^oi  o^  j„    ^^^  g^st  six  months  of  enlistment  for 

iTnv'^asfo^'herthaTdt^^^^^^^^  in  line  of  duty."     (Act  of  June  29. 

^^'5^Dfs^har|S*W  purchase  (furloughs).- (Marines,  see  par.  871.)  "En- 
,.  ?^f •  ^«  .S  fSNavv  not  undergoing  punishment,  under  charges,  or  In  debt 
listed  men  of  th«  ^a^  not  ^^««^^  ^^jj^^  ^f  the  Secretary  of  the  Navy  when 
to  the  Goverament  may,  m  the  ^scr^^^^^  fnrlough  without  pay  for  a 

the  ^Igencies  oyhe  ^r^^e  i^m  t    oe  gra  ^    enlistment  by  reimbursing  the 
^J^^nS^?o^'exi^nsS^"n1u??5'  In  their  behalf,  and  for  which  adequate 
return  by  service  has  not  been  made,  as  follows: 
5/24/17. 


SEC.   52. — DISCHARGES  AND  TRAVEL  ALLOWANCE. 


301 


(a)  "Men  serving  in  first  enlistment — 

"  Apprentice  seamen  or  other  enlisted  men  undergoing  a  probationary  period 
of  training ;  by  reimbursing  the  Government  for  the  cost  of  that  portion  of  out- 
fit drawn  and  for  the  cost  of  transportation  at  the  rate  of  3  cents  per  mile  from 
the  place  of  enlistment  to  the  training  station. 

"  Men  other  than  those  who  enlist  as  apprentice  seamen ;  during  the  first  six 
months  of  enlistment,  by  reimbursing-  the  Government  for  the  cost  of  outfit 
drawn  and  for  the  cost  of  transportation  at  the  rate  of  3  cents  per  mile  from 
the  place  of  enlistment  to  the  place  of  first  duty. 

"After  the  first  year  of  enlistment,  by  reimbursing  the  Government  for  the 
cost  of  outfit  furnished.  "     (N.  R.  3601-4-1.) 

(b)  "Men  serving  in  second  or  subsequent  enlistments,  or  extension  of  «i- 
llstment,  who  received  no  gratuity  or  outfit  upon  reenlistment — 

"  During  the  first  year  of  said  enlistment,  or  extension,  by  reimbursing  the 
Government  for  the  cost  of  transportation  at  the  rate  of  3  cents  per  mile  from 
place  of  enlistment  to  place  of  first  duty  thereafter. 

"After  first  year  of  said  enlistment,  or  extension  of  enlistment,  no  cost" 
(N.  R.  3601-4-2.) 

(c)  "Men  serving  in  second  or  subsequent  enlistments,  or  under  extended 
enlistment,  who  received  an  honorable-discharge  gratuity  upon  reenlistment  or 
upon  extending  enlistment — 

"  During  first  year  of  enlistment,  or  extension  of  enlistment,  by  reimbursing 
the  Government  for  the  total  amount  of  the  gratuity,  and  for  the  cost  of  trans- 
portation from  place  of  enlistment  to  place  of  first  duty  thereafter  at  the  rate 
of  3  cents  per  mile. 

"  During  the  second  year  of  enlistment,  or  extension  of  enlistment,  by  reim- 
bursing the  Government  an  amount  equal  to  three-fourths  of  the  gratuity. 

"  During  third  year  of  enlistment,  or  extension  of  enlistment,  by  reimbursing 
the  Government  an  amount  equal  to  one-half  of  the  gratuity. 

"  During  the  first  nine  months  of  the  fourth  year  of  enlistment,  or  extension 
of  enlistment,  by  reimbursing  the  Government  an  amount  equal  to  one-fourth  of 
the  gratuity.  "     (N.  R.  3601^-3.) 

The  supply  officer  shall  check  the  purchase  price  against  the  man's  account 
In  case  this  procedure  puts  the  man  in  debt,  the  amount  of  the  indebtedness 
must  be  paid  in  before  discharge.  "  All  money  refunded  by  minors  or  others  dis- 
charged from  the  service  shall  be  credited  to  their  respective  accounts  on  the 
pay  roll  and  taken  up  by  the  supply  officer  on  his  account  current  under  *  Gen- 
eral account  of  advances.'"     (N.  R.  4377.) 

826.  Discharges— Medical  survey. — "  Men  discharged  by  medical  survey,  if 
residents  of  the  United  States  or  of  the  insular  possessions  of  the  United  States, 
shall  at  the  time  of  their  discharge  be  furnished  transportation  to  their  homes 
with  subsistence  and  transfers  en  route,  or  cash  in  lieu  thereof."   (N.  R  3606-6  ) 

827.  Discharges— Enlisted  men  commissioned,  etc.— "The  rating  of  an 
enlisted  man  as  a  mate,  or  his  appointment  as  a  warrant  officer,  shall  not  dis- 
charge him  from  his  enlistment     (Sec.  1409,  R.  S.)"     (N.  R.  3561-1.) 

"  When  enlisted  men  accept  commissions  in  the  Navy  their  enlistments  termi- 
nate on  the  date  of  taking  the  oath  under  such  commissions."     (N.  R.  3561-3  ) 

828.  Travel  allowance. — ^Actual  transportation  and  subsistence  on  discharge 
are  allowed  only  to  men  discharged  by  medical  survey.     (Comp.  Dec  Apr   15 
1904,  as  affected  by  act  hereafter  quoted.)  *      * 

"  That  hereafter  enlisted  men,  discharged  on  account  of  expiration  of  enlist- 
ment, shall  receive,  in  lieu  of  transportation  and  susistence,  travel  allowance 
of  four  cents  per  mile  from  the  place  of  discharge  to  the  place  of  enlistment  for 
travel  In  the  United  States."     (Act  June  29,  1906,  84  Stat,  555.) 

An  enlisted  man  (of  the  Navy  or  Marine  Corps)  at  the  time  he  Is  discharged 
from  the  service  because  of  the  expiration  of  enlistment  is  entitled  to  travel 
allowance  or  travel  pay  as  then  provided  by  law,  and  not  such  as  was  provided 
by  law  at  the  time  of  his  enlistment.     (Comp.  Dec.  July  24,  19ia) 

5/24/17. 


302 


CHAP.   XI. — DISBURSING PAY   ROLLS. 


SEC.   53. — DISCHARGES  AND   TRAVEL  ALLOWANCE. 


303 


Travel  allowance  shall  be  credited  on  the  pay  roll,  s"Pf>^<^>T^*  TTitJ^P 
nrrter  from  the  commanding  officer,  which  order  should  state  the  date  of  enlist- 

Tr'';?^;  bl^L'f^m  in  Alaska  and  a  point  in  the  UnUed  States  is  regarded 

J^huS^Jo  Til  nor  is  he  entitled  to  be  furnished  transportation  from  the  Philip- 
prneWands  tThls  home  in  the  United  States  or  to  be  paid  in  cash  the  cost  of 

^"l^^rTser^tV^rs  aWnd'^eT after  the  Stion  of  his  enlistment  subse^ 
outnHv  Is  given  an  orXary  discharge,  is  entitled  to  actual  •^"TP^rt?.'!""  »"* 
subsisten^  from  place  of  discharge  to  place  of  enlistment.    (Comp.  Dec.  Feb. 

'\renusted  man  of  the  Navy  discharged  on  "^^'"'t  »*.<'^P'£?^'S?Xrge't 

;ru^°ri!."iri=;  rtzSnif^g:  i^ntiC^^to-^^efisrwrnce. 

^^Zn^idntovV^Ao  place  of  enlistment  on  discharge  does^t  come 

United  States.     (Comp.  Dec.  Mar.  12  1901..)  c*««r>»— "Men    enlisted 

tn\   Fnlistpd    and    ducharacd    irttfnn    the    Umted    ^fafe«.—    ivien    euusicu 

within  the  (^^ntinentalimits  of  the  United  States  and  discharged  by  reason  of 

^^r'f  tfthe  placHf  ^^^^^  (N.  R.  360&-1.)     Travel  allowance  upon 

^?enlion  of  enUstment  and  upon  di''^<*l^'jr^«. /here'^om;  ^  «  below. 

th\   Enlisted  outside  and  discharged  tathm  the  Umted  States.—   Men  en 
iJ^  outeide  thrconti^^  limits  of  the  United  States  and  discharged  within 

^^fl^nsVreas^^^^  or  within  three  months  before  the  expira- 

?^^   n?  InlisLent  or  extended  enlistment,  shall  be  furnished  at  the  time  of 
di^Jrgrin  ulu  of  tra"^^^^^^^^  and  subsistence,  travel  allowance  of  four 

aiscnarfee,  ui  ii^u  i  discharge  to  the  port  in  the  United  States 

Slaresfthe  p  ac^Td  s"^  a  regular  line  of  steamships  earring 

^«l^nlprf  denarts  for  the  place  of  enlistment  or  for  the  port  nearest  thereto. 
??rR.  3^^)     Tia"^^^^^  upon  discharge  from  extension  of  enlist- 

'^i'c^TnuT^^^^^^  discharged  outside  the  United  Staters.-** Men  en- 

liJed  wUhin  the  co^^^^  Hmiis  of  the  United  States  and  discharged  outside 

li-^«rit«hv  reason  of  expiration,  or  within  three  months  before  the  expira- 
«nn  TenlfsLInt  or  ext^^^  enlistment,  shall  be  furnished  at  the  time  of 
suS  SLharge^^^^^^^^^^^^  at  the  rate  of  four  cents  per  mile  to  the  P^ce 

o?  7nlis?ment  f rom  the  port  in  the  United  States  nearest  the  place  of  enlistment 
ft  wh^rar^iveB  a  re^lar  line  of  steamships  <^f trying  passengers  from  th^^ 
«inoP  of  discharge  or  from  the  port  nearest  thereto.'      (N.  R  3606-3.)     iravei 
^If     o«^  nruln  disrharee  from  extension  of  enlistment,  see  also  (e)  below. 
^^^?7^^Zf^dmt^T^^^^  outside  United  States.-- Where  both 

the  enlfs^menf  a^  di^ch^^^^  are  outiide  the  United  States,  the  discharged  man 

5/24/17. 


is  entitled  to  travel  pay  at  the  rate  of  four  cents  per  mile  for  all  travel  required 
in  the  United  States,  over  the  shortest  usually  traveled  route  from  the  place  of 
discharge  to  the  place  of  enlistment;  therefore  a  man  enlisted  in  Shanghai, 
China,  and  discharged  in  Guantanamo,  Cuba,  is  entitled  to  travel  allowance  of 
four  cents  per  mile  from  New  Orleans,  La.,  to  San  Francisco,  Cal."  (Comp. 
Dec.  June  7,  1907.)     See  (e)  below. 

(e)  Upon  discharge  from  extension  of  enlistment. — ^A  man  who  extends  his 
four-year  term  of  enlistment  is  not  entitled  to  travel  allowance  until  the  expira- 
tion of  his  extension.  Then  he  is  entitled  to  travel  allowance  of  four  cents  a 
mile  for  travel  in  the  United  States  from  place  of  discharge  to  place  where  he 
enlisted  for  the  four-year  term.     (Comp.  Dec.  Mar.  28,  1914;  May  16,  1914.) 

5/24/17. 


I 


Section  53.— OFFICEES'  PAT  ACCOITHTS. 

Note. — See  also  preceding  sections  where  applicable. 

841.  Pay  and  rations — Commissioned  officers: 

1.  Pay. — "All  commissioned  officers  of  the  active  list  of  the  Navy  shall  re- 
ceive the  same  pay  and  allowances  according  to  rank  and  length  of  service,  and 
the  annual  pay  of  each  grade  shall  be  as  follows: 

Admiral  (in  command  of  fleet)* '. $10,000 

Vice  admiral  (second  in  command  of  fleet)* 9.000 

Rear  admiral,  first  9 8, 000 

Rear  admiral,  second  9  (or  commodore) 6,000 

CJaptain 4.000 

Commander . 3.  500 

Lieutenant  commander 3. 000 

Lieutenant 2, 400 

Lieutenant   (junior  grade) 2,000 

Ensign 1.700 

"(Act  May  13,  1908.)"    (N.  R.  4406-1.) 

Chief  of  Naval  Operations,  while  serving  as  such,  shall  "  receive  the  pay  of 
$10,(X)0  per  annum  and  no  allowances."     (Act  Aug.  29,  1916.) 

For  old  Navy  rates  of  pay  see  sec.  1556,  R.  S. 

(a)  Aids. — ^"Aids  to  rear  admirals  embraced  In  the  nine  lower  numbers  of 
that  grade  shall  each  receive  one  hundred  and  fifty  dollars  additional  per 
annum,  and  aids  to  all  other  rear  admirals  two  hundred  dollars  additional  per 
annum  each.    (Act  May  13,  1908.)**    (N.  R.  4406-9.) 

Fleet  engineers  are  not  entitled  to  the  extra  compensation  allowed  aids  to 
rear  admirals  by  the  act  of  May  13,  1908,  when  their  duties  are  not  other  than 
those  prescribed  by  the  Navy  Regulations  for  fleet  engineers.  (Comp.  Dec. 
July  31,  1908.)  "The  duties  of  a  fleet  engineer,  as  defined  by  the  naval  in- 
structions ♦  •  •  are  not  in  themselves  duties  of  a  character  for  the  per- 
formance of  which  the  statute  confers  additional  pay  as  aid."  (Comp.  Dec. 
June  10,  1914. )  For  the  same  reasons  fleet  or  gunnery  officers  are  not  entitled 
to  the  additional  pay  allo'ved  for  duty  as  aid.  <Comp.  Dec  Nov.  11,  1914; 
May  10.  1915.)  But  where  an  officer  is  ordered  to  report  to  a  rear  admiral  of 
the  upper  nine  (and  who  is  in  command  of  a  fleet)  for  duty  as  fleet  engineer 
and  aid  on  his  personal  staff,  such  officer  is  entitled  to  the  additional  pay  as 
aid  (Comp.  Dec.  Oct.  13,  1915)  ;  but  only  as  long  as  he  performs  the  duty  of 
an  aid.     (Comp.  Dec  Aug.  6,  1914.) 

"A  rear  admiral  of  the  upper  nine  •  •  ♦  designated  by  the  President 
as  commnnder  in  chief  *  •  ♦  with  the  rank  of  admiral  under  the  act  of 
March  3,  1915  fwhich  act  established  the  grades  and  fixed  the  pay  of  admiral 
and  vice  admiral  1,  *  ♦  ♦  did  not  •  *  *  by  *  *  *  the  said  legisla- 
tion and  the  action  of  the  President  thereunder  become  invested  with  the  office 
of  admiral,  but  only  with  its  rank  and  pay  *  *  *.  It  follows,  therefore, 
that  he  retains  the  office  of  rear  admiral  of  the  upper  nine  and  his  aids  duly 
authorized  and  appointed  are  entitled  to  additional  pay  as  aids  to  such  rear 


5/24/17; 


»Act  March  3,  1915 


.105 


306 


CHAP.   XI. — DISBURSING PAY  ROLLS. 


admiral.    The  law  does  Dot  prescribe  the  number  and  rank  of  aids  to  rear 
admirals.    These  matters  are  therefore  proper  subjects  for  regulation. 


(( 


The  said  regulations,  however,  do  not  purport  to  limit  the  authority  of  the 
Secretary  of  the  Navy  in  the  designation  of  aids  to  rear  admirals,  and  as  there 
is  no  limitation  by  law  as  to  the  rank  of  officers  who  may  be  so  desipated,  I 
am  of  opinion  that  ♦  *  •  is  entitied,  under  such  designation  by  the  Secre- 
tary of  the  Navy,  to  additional  pay  as  aid  to  a  rear  admiral  of  the  upper  nine. 

(Comp.  Dec.  Oct.  13,  1915.)  ^„         ^  *i,«  „4.„*p 

Aids  are  not  entitled  to  additional  pay  as  such  while  serving  on  tiie  staff 

of  a  division  commander  not  a  rear  admiral  on  the  Navy  list  but  holding  the 

title  of  "  flag  officer  "  under  authority  of  section  1434  of  the  Revised  Statutes. 

(Ck)mp.  Dec.  July  26,  1910.)  ^  ^u        *,      uo*  ^^  ♦».-» 

(&)  C/wiptoin*.— "Hereafter  all  commissioned  officers  of  the  active  list  of  the 
Navy  shall  receive  the  same  pay  and  allowances  according  to  rank  and  length 
of  service."  (Act  Aug.  29,  1916.)  "  Rank  and  length  of  service  of  aU  chaplains 
of  the  Navy  may  readilv  be  ascertained  by  inspection  of  the  official  Navy 

Register."    *(G.  O.  No.  246.)  . 

An  acting  chaplain,  appointed  under  act  June  30,  1914,  is  entitled  to  pay 
and  allowances  prescribed  therein  from  the  date  of  his  ac<^Ptan<«  a^"  •  ^^^J 
(with  10  per  cent  additional  for  sea  duty  provided  by  act  May  13.  1908),  and 
such  pay  and  allowances  are  not  limited  to  periods  of  active  duty  only.    (Comp. 

Dec.  May  29,  1916.)  ^         ^^    ^^.^     __         .    hmo, 

(c)  Dental  *«r^eofw.— Authorized  by  acts:  Aug.  22,  1912;  Mar.  4,  19W, 
Aug.  29.  1916.    For  full  text  of  act  of  Aug.  29,  1916,  see  G.  O.  231,  dated  Aug. 

"Dental  surgeons  shall  have  the  rank,  pay,  and  allowances  of  lieutenants  , 
(junior  grade)   until  they  shall  have  completed  five  years'  service.       (Act 

Aug.  29,  1916.)  .  .  ,  t^ 

"Dental  surgeons  of  more  than  five  but  less  than  twenty  years    service 

shall     *    *    *    have  the  rank,  pay,  and  allowances  of  lieutenant."     (Act  Aug. 

29,1916.)  .         ,        V  «     *    *    *    K««* 

"  Dental  surgeons  of  more  than  twenty  years*  service  shall  ♦  ♦  •  have 
the  rank,  pay,  and  allowances  of  lieutenant  commander,"  but  this  number  shall 
not  exceed  ten.    (Act  Aug.  29,  1916.) 

«  *  ^  «  And  the  time  served  by  dental  surgeons  as  acting  or  acting  assist- 
ant dental  surgeons  shall  be  reckoned  in  computing  the  increased  service  pay 
and  service  for  promotion  of  such  as  are  commissioned  under  said  act.       (Act 

Mar  4   191T ) 

An  Acting  assistant  dental  surgeon  appointed  from  civil  life  prior  to  March 
4  1913  for  temporary  service  who  is  entitled  to  additional  pay  for  constructive 
service  and  who  serves  continuously  until  appointed  an  acting  assistant  dental 
surgeon  for  probationary  service  continues  to  be  entitled  to  constructive  service 
after  the  latter  appointment.     (Comp.  Dec.  Feb.  29,  1916.) 

An  acting  assistant  dental  surgeon  is  not  entitled  to  commutation  of  rations. 

(Comp.  Dec.  Oct.  7,  1915.)  ^  „  ^        ^.      ^.      t     r,     a    a 

(d)  Midshipmen.— ''The  pay  of  midshipmen  shall  hereafter  be  six  hundred 
dollars  per  annum  while  at  the  Naval  Academy  and  one  thousand  four  hundr^ 
dollars  per  annum  after  graduation  from  the  Naval  Academy."     (Act  May  13, 

1908  ) 

Midshipmen  on  sea  dutv  or  shore  duty  beyond  the  continental  limits  of  the 
United  States  are  not  entitled  to  the  10  per  cent  additional  pay  allowed  by  act 
of  May  13,  1908.  to  commissioned  officers  of  the  Navy  for  such  duty.  (Comp. 
Dec..  June  13.  1908.  and  Oct.  14,  1910.)  ..       .^      ^        ^     „ 

Midshipmen  are  entitled  to  one  ration  or  to  commutation  therefor  at  all 
times  (N.  R.  4517-1)  :  except  that  a  midshipman  suspended  from  the  Naval 
Academy^  is  not  entitled  to  commutation  of  rations.  (Ck)mp.  Dec.,  Nov.  13, 
1915.) 

5/24/17. 


SEC.  53. — officers'  PAY  ACCOUNTS. 


307 


(«)  Acting  assistant  surgeons. — An  acting  assistant  surgeon  appointed  by 
authority  of  the  act  of  May  4,  1898  (30  Stat,  380),  is  entitled  to  the  same  pay 
and  allowances  as  an  assistant  surgeon  of  like  length  of  service.  (Reversing 
all  comptrollers'  decisions  and  decision  of  the  Court  of  Claims,  Jan,  29,  1906, 
relative  to  compensation  of  acting  assistant  surgeons.)  (Dec.  of  Supreme 
Court,  Apr.  1,  1912.) 

(1)  Rations. — ^Acting  assistant  surgeons  when  attached  to  and  doing  duty 
aboard  a  seagoing  vessel  are  entitled  to  rations  or  commutation  therefor. 
(Comp.  Dec.,  June  8,  1909.)     (See  Comp,  Dec,,  June  10,  1912.) 

(2)  An  acting  assistant  surgeon  discharged  from  the  service  and  ordered  to 
his  home  is  entitled  to  mileage  at  the  rate  of  4  cents  per  mile  for  the  travel  so 
performed.  (Navy  personnel  act  Mar.  3,  1899  (30  Stat.,  1004)  ;  Army  appro- 
priation act.  Mar,  2,  1901  (31  Stat.,  895,  902)  and  decision  of  the  Supreme 
Ck)urt,  No.  177,  Plummer  v.  United  States.)     (Comp.  Dec,,  Apr.  29,  1912.) 

An  acting  assistant  surgeon  in  the  Navy  entitled  to  constructive  service  was 
appointed  to  the  Medical  Reserve  Corps ;  subsequently  he  was  appointed  an  as- 
sistant surgeon  in  the  Navy ;  is  entitled  to  constructive  service.  (Ctomp.  Dec., 
May  20,  1915,) 

(/)  Chief  warrant  officers. — In  connection  with  the  provision  contained  in 
the  act  authorizing  increased  pay  and  allowances  by  reason  of  length  of  service 
for  chief  warrant  officers  on  the  active  list  with  creditable  records,  the  length 
of  service  from  date  of  commission  can  be  determined  from  the  official  Navy 
Register.  The  question  of  " creditability  of  record"  must  be  passed  upon  by 
the  Secretary  of  the  Navy.  The  following  procedure  will  be  followed  in  all 
cases: 

All  matters  on  file  in  the  Navy  Department  relating  to  the  mental,  moral,  or 
professional  fitness  of  chief  warrant  officers  who  have  completed  6  or  12  years* 
service,  as  the  case  may  be,  in  their  commissioned-warrant  status,  will  be  sut>- 
mitted  to  a  naval  examining  board  in  the  same  manner  as  prescribed  in  article 
334  (2),  Navy  Regulations,  1913;  the  said  board  shall,  after  careful  scrutiny  of 
the  papers  in  each  case,  state  whether  or  not  it  deems  that  the  record  of  the 
officer  concerned  is  creditable  within  the  meaning  of  the  law  in  question  so  far 
as  the  papers  submitted  disclose;  will  then  forward  the  papers  direct  to  the 
Navy  Department,  with  the  written  expression  of  opinion  of  the  board  set 
forth  thereon ;  and  upon  their  receipt  an  official  writt^  certification  as  to 
"  creditability  of  record  "  will  be  addressed  to  each  officer  concerned.  (S.  A.  M. 
4084.) 

2.  Increases  for  longevity. — "  There  shall  be  allowed  and  paid  to  each  commis- 
sioned officer  below  the  rank  of  rear  admiral  ten  per- centum  of  his  current 
yearly  pay  for  each  term  of  five  years'  service  in  the  Army.  Navy,  and  Marine 
Corps.  The  total  amount  of  such  increase  for  length  of  service  shall  in  no  case 
exceed  forty  per  centum  on  the  yearly  pay  of  the  grade  as  provided  by  law,  and 
the  pay  of  captain  shall  not  exceed  five  thousand  dollars  per  annum;  of  com- 
mander, four  thousand  five  hundred  dollars  per  annum ;  and  of  lieutenant  com- 
mnder,   four   thousand  dollars   per   anum,      (Act   May   13,   1908.)"      (N.    R. 

4406-2.) 

In  computing  longevity  pay  an  officer's  service  in  the  Navy  shall  be  consid- 
ered as  having  begun  on  the  date  of  his  acceptance  of  his  appointment.  (CJomp. 
Dec.  Dec.  21,  1907.) 

Service  computed  for  pay  purposes  includes  United  States  Naval  Academy  or 
United  States  Military  Academy  service  for  all  officers  appointed  thereto  prior 
to  March  4,  1913,  and  includes  five  years'  constructive  service  for  all  officers  ap- 
pointed from  civil  life  prior  to  March  4,  1913,  including  chaplains,  warrant 
officers,  and  pay  clerks. 

"  Hereafter  the  service  of  a  midshipman  at  the  United  States  Naval  Academy, 
or  that  of  a  cadet  at  the  United  States  Military  Academy,  who  may  hereafter 
be  appointed  to  the  United  States  Naval  Academy,  or  to  the  United  States 

5/24/17. 


308 


CHAP.  XI. — ^DISBUBSING — ^PAY  ROLLS. 


Military  Academy,  shall  not  be  counted  in  computing  for  any  purpose  the  length 
of  service  of  any  officer  in  the  Navy  or  in  the  Marine  Corps.         .  ^^^^^  ., 

"  That  so  much  of  an  act  entitled  '  An  act  to  reorganize  and  increase  the 
efficiency  of  the  personnel  of  the  Navy  and  Marine  Corps,  approved  March 
third,  eighteen  hundred  and  ninety-nine,  which  reads  as  follows:  f^d  that  all 
officere  including  warrant  officers,  wlio  have  been  or  may  be  appointed  to  the 
Na^  from  dvlM^  shall,  on  the  date  of  appointment,  be  credited  for  comput- 
ing their  pay,  with  five  years'  service,'  shall  not  apply  to  any  pei^n  entering 
the  Navy  from  and  after  the  passage  of  this  act.'    (Act  Mar  4,  1913  ) 

S,  Increase  for  sea  duty. -^^  AW  officers  on  sea  duty  and  aH  officers  on  shore 
duty  bevond  the  continental  limits  of  the  United  States,  except  as  noted  in  th^ 
following  paragraph,  shall  while  so  serving  receive  ten  per  centum  additional 
of  their^salaries  and  increase  as  above  provided,  and  such  i^.^f^^^^^/J.^^^J^^^ 
mence  from  the  date  of  reporting  for  duty  on  board  ship  or  the  date  of  sailing 
from  the  United  States  for  shore  duty  beyond  the  seas  or  to  join  a  ship  in 
foreign  waters.     (Act  May  13,  1908.)"     (N.  R.  4406-^.) 

"  The  provision  of  law  set  forth  in  paragraph  3,  precedmg.  applies  only  to 
commissioned  officers  receiving  pay  at  the  rates  contained  i«  P^^^graph  1 ;  the 
sea  pav  of  all  other  officers  beginaing  from  the  date  of  reporting  on  board  the 
ship  named  in  their  orders,  provided  such  ship  be  actually  in  commission. 
t-M   j^   4406—4  ) 

"Officers  are  entitled  to  sea  pay  while  attached  to  and  serving  on  board  any 
ship  In  commission  under  the  control  of  the  Navy  Department,  the  Coast  Survey. 
or  the  Bureau  of  Fisheries."     (N.  R.  4405-1.)  *,  „  k«  ^, 

"No  service  shall  be  regarded  as  sea  service  except  such  as  shall  be  per- 
formed at  sea  under  the  orders  of  a  department  and  in  vessels  employed  by 
authorltv  of  law."     (Sec.  1571,  R.  S.)  ,   ^     ^i.     -^t       i 

An  officer  performing  duty  on  board  a  naval  vessel  loaned  to  the  Naval 
Reserves  of  a  State  Is  entitled  to  sea  pay.  as  such  service  under  orders  from 
tii^T^rtment  falls  within  the  provisions  of  section  1571,  Revised  Statut^. 

The  provisions  quoted  in  N.  R.  4406-3  (supra)  applies  to  commissioned 
officers  only  receiving  pay  at  rates  provided  by  act  May  13,  1908  (Comp.  Dec. 
June  13.  1908);  rear  admirals,  while  serving  in  command  (or  seconclin 
command)  of  a  fleet,  do  not  receive  ten  per  cent  additional  pay.     (Comp.  Dec 

'^^ci)mml2?onLi  officers  attached  to  and  doing  duty  aboard  receiving  ships  are 
entitled  to  the  additional  ten  per  cent  for  sea  service.     (Comp.  Dec.  July  id. 

^^n  officer  attached  to  a  receiving  ship  and  occupying  Government  quarters  on 
shore  Is  not  entitled  to  the  ten  per  cent  additional  pay  provided  for  sea  service. 

^^Ta?^ffi^ra^ch^Vo  a  receiving  ship  with  additional  duty  In  the  yard 
who  lives  and  messes  on  board  ship  is  entitled  to  sea  pay  If  his  yard  duties  are 
not  paramount.     (Comp.  Dec.  Aug.  19,  1914.)  .  „i  ^mn^^^  nnv 

The  law  makes  no  provision  for  ten  per  cent  Increase  In  naval  officers  pay 
while  traveling  from  shore  duty  beyond  seas  to  join  a  vessel  In  foreign  waters 
or  vice  versa.     (Comp.  Dec.  June  24,  1913.)  ^  ^     «       ^  t 

Commissioned  officers  on  duty  at  the  Naval  Academy  ordered  to  spedal 
temnorary  duty  "  on  a  vessel  for  practice  cruise  with  midshipmen  are  entitled 
S  the  ten  per  cent  additional  for  sea  duty  while  so  ser^nng.     (Comp.  Dec.  Oct. 

^An  officer  quartered  and  performing  paramount  duty  on  a  receiving  ship  is 
entitled  to  ten  per  cent  additional.     (C3omp.  Dec  Nov.  22,  1911.) 

An  officer  detached  from  shore  duty  and  ordered  to  take  passage  on  a  speci- 
fied date  for  duty  beyond  seas  Is,  during  the  interim,  entitled  to  shore  duty 
pay.     (Comp.  Dec  Feb.  14,  1912.) 

5/24/17. 


SEO.  53. — officers'  PAY  ACCOUNTS. 


309 


An  officer  attached  to  and  doing  duty  on  board  a  submarine,  although  living 
ashore,  is  entitled  to  ten  per  cent  additional  for  sea  duty.  (Clomp.  Dec  Jan.  12, 
1916.) 

An  officer  detached  from  shore  duty  beyond  seas  and  ordered  home  continues 
to  be  entitled  to  the  additional  ten  per  cent  of  his  .pay  until  his  arrival  In  the 
United  States.    (Dec.  Ct  Claims  Feb.  13.  1911.)     (Comp.  Dec.  Jan.  24,  1914.) 

Officers  of  the  Navy  while  serving  on  shore  duty  beyond  seas  are  entitled 
while  on  leave  taken  abroad  to  ten  per  cent  additional  pay  provided  for  such 
duty.     (Comp.  Dec.  Mar.  29,  1913.) 

An  officer  detached  from  shore  duty  beyond  seas  and  ordered  to  his  home, 
with  permission  to  delay  en  route,  Is  entitled  to  the  ten  per  cent  Increase  au- 
thorized by  the  act  of  May  13,  1908,  until  his  return  to  the  United  States. 
(Dec.  Ct.  Qaims,  31159,  Apr.  14,  1913.) 

Naval  officers  are  entitled  to  the  ten  per  cent  additional  for  shore  duty  be- 
yond seas  while  on  duty  in  the  Canal  Zone,  Panama,  Hawaii,  and  Porto  Rico. 
(Comp.  Dec.  July  23,  1915.) 

A  commissioned  officer  who  reports  for  shore  duty  abroad  but  is  not  im-  1 
mediately  assignied  to  duty  is,  during  the  interval  of  awaiting  assignment, 
entitled  to  10  per  cent  for  shore  duty  abroad,  commutation  of  quarters,  and 
authorized  heat  and  light  allowance.     (Comp.  Dec.  Mar.  17,  1917.) 

An  officer  ordered  from  shore  duty  beyond  seas  lo  temporary  duty  in  the 
United  States  is  not  entitled  to  the  ten  per  cent  additional  during  the  period 
of  temporary  duty.    (Comp.  Dec.  Jan.  17,  1916.) 

An  officer  ordered  from  foreign  shore  duty  to  duty  on  board  a  vessel  In  a 
United  States  port  is  entitled  to  ten  per  cent  additional  to  date  of  return  to 
the  United  States.     ((3omp.  Dec.  Nov.  20,  1916.) 

An  officer  detached  from  one  sea  duty  and  under  orders  to  proceed  and  pro- 
ceeding to  another  sea  duty  is  not  entitled  to  the  ten  per  cent  additional  pay 
provided  for  sea  service.    (Comp.  Dec  Jaij.  10,  1914.) 

An  officer  of  the  Navy  is  not  entitled  to  ten  per  cent  Increase  of  pay  while 
returning  from  sea  duty  in  foreign  waters  to  the  United  States,  either  to  shore 
duty  therein  or  under  orders  to  join  another  ship'  In  home  waters.  (Comp. 
Dec.  July  22,  1913.) 

Commissioned  officers  on  sea  duty  ordered  to  hospital  for  treatment  without 
orders  granting  sick  leave  or  detaching  them  from  duty  are  entitled  to  a  con- 
tinuance of  ten  per  cent  additional  pay  received  for  sea  duty.  (Dec.  C!omp. 
May  15,  1909.)     (See  Pay— Sick,  par.  841-6.) 

An  officer  attached  to  a  seagoing  vessel  while  on  special  temporary  duty  away 
from  his  ship  under  orders  expressly  Imposing  upon  him  the  continued  discharge 
•f  his  sea  duties,  is  entitled  to  the  ten  per  cent  additional  pay  received  for  sea 
duty.    (Comp.  Dec.  Jan.  20,  1910.) 

An  officer  attached  to  a  seagoing  vessel  while  on  special  temporary  duty 
away  from  his  ship  under  orders  which  do  not  have  the  effect  of  detaching  him 
from  his  sea  duties,  is  entitled  to  the  ten  per  cent  additional  pay  received  for 
sea  duty.     (Comp.  Dec.  Feb.  23,  1910.) 

An  officer  on  sea  duty  detached  from  his  ship  and  transferred,  under  arrest, 
to  another  vessel  for  trial  by  general  court-martial.  Is  not  entitled  to  ten  per 
cent  for  sea  duty  while  in  arrest ;  neither  Is  he  entitled  to  subsistence  at  (gov- 
ernment expense.     (Comp.  Dec.  Nov.  16,  1914.) 

An  officer  detached  from  sea  duty  beyond  seas  and  directed  to  proceed  to 
his  home  is  not  entitled  to  the  ten  per  cent  Increase  in  pay  while  so  en  routa 
The  right  to  the  ten  per  cent  additional  pay  for  sea  service  ceases  on  the  date 
of  the  officers's  detachment    (Comp.  Dec.  June  30, 1911.) 

An  officer  temporarily  absent  from  sea  duty  and  performing  duty  ashore 
mnder  orders  practically  relieving  him  from  all  duty  aboard  his  ship  is  not 

9/13/17. 


310 


CHAP.  XI. — DISBUBSING — PAY  BOLLS. 


entitled  to  the  additional  ten  P^^  «^^t  ^^"«  ^^J^^/™!^  ^.^^^  '^^'^  ^^*^- 
(Comp.  Dec.  June  30,  1909;  see  also  Comp  Dec.  Nov^  26  im ) 

An  officer  who  reports  for  duty  on  board  «  7S««l/*Jf,^^^,7,^^\f^^^?  e^^^^^^ 
fnilnwine  his  detachmtnt  from  another  vessel  is  not  entitled  to  the  ten  per  ceni 
IddmonllVay  for  s^  duty  for  the  one  day  when  he  was  neither  in  the  status 
of  an  offiLfo^^^^  nor  of  an  officer  detailed  for  shore  duty  beyond  seas. 

^^roffi^*o1^tiie^Navy^^^^^  to  embark  on  board  a  naval  vessel  for  duty 
with  a  marine  ex^ition  and  who  is  not  regularly  attached  to  said  vessel  is 
ndl  entitied  to  thffen  per  cent  additional  for  sea  duty  while  taking  passage 

X"officl?^oX^"to^?^^^^^^^^^^^  on  board  a  vessel  to  witness  to^^^^^^^^ 

practice-^hich  was  in  addition  to  regular  duties  on  shore-is  not  entitled  to 
tan  npr  cent  additional.     (Comp.  Dec.  May  20, 1914.)  ^  ^    ^  *_  „4.  „ 

l^oS  deSched  from  a  ship  in  foreign  waters  and  ordered  to  duty  at  a 
fo^eJg^^mtion  is  not  entitled  to  ten  per  cent  additional  for  sea  duty  while  en 
route  to  his  new  duty  on  board  a  Government  vessel.     (Comp.  Dec.  June  30, 

^^^^fficer  ordered  to  settle  his  accounts  on  board  the  vessel  f^om  which  he 
wa^de^ched  's  not  entitled  to  sea  pay  for  period  of  such  settlement.     (Comp. 

^'pa^viati^Vduty.-^^^  officers  of  the  Navy  and  Marine  Cops 

antoi^t^tudent  naval  aviators,  while  lawfully  detailed  for  duty  Involving 
a?J^«?flvinL  in  aircraft  including  balloons,  dirigibles,  and  aeroplanes,  shall 
rSeiveThe'^yy  an^^^^^^  of^their  rank  and  service  plus  thirty-five  per 

r^t«m  increase  thereof ;  and  those  officers  who  have  heretofore  quaUfied  or 
nmrhLrSnualifTas  naval  aviators  under  such  rules  and  regulations  as 
have  S  or  may  ^  prescribed  by  the  Secretary  of  the  Navy  shall  while 
fawf unTdetlil^  forduty  involving  actual  flying  in  aircraft,  receive  the  pay 
ond«Lancis  of  their  rank  and  service  plus  fifty  per  centum  increase  thereof. 
Her^JteTS^  n^^^^^  of  the  Navy  or  Marine  Corps,  while  detailed  for  duty 
^voWinl  artualflying  in  aircraft,  shall  receive  the  pay  and  the  permanent  addi- 
i?nnrthlreto  iiiSng  allowances,  of  their  rating  and  service  or  rank  and 
5 J   ««  Vh^  Pfl^P  mav  be  plus  fifty  per  centum  increase  thereof:  Promded, 

"4 jV'«eTSln!  fht  S J'f  :f  oW  Nava,  Flying  Corps  shaU 

^^«fn  V^%^Zn'^'^\^^^'^'^l^^^  the  aetaU  of  omeers 
an7eXll  men  of  other  branches  of  the  Navy  as  student  aviators  or  student 

allowance  *^j*!,fvf  «nd  rating  in  the  Navy  detailed  for  duty  with  aircraft, 
same  grade  or  rank  and  rating  in  tneiy  annually  for  a 

'\L^%^^.^fveIrs    i^^^V^^'  Sot  to  exc^d  thirty  student  flyers  for  Instruc 
period  of  lour  years 

(BeprlHt  dne  to  ehamfc  ob  p.  80».| 


SEC.  53. — OFFICEBS'  PAY  ACCOUNTS. 


311 


tion  and  training  in  aeronautics,  who  shall  receive  the  same  pay  and  allowances 
as  midshipmen  at  the  United  States  Naval  Academy. 

"  Student  flyers  shall,  after  receiving  a  certificate  of  qualification  as  an  avia- 
tor for  actual  flying  in  aircraft,  rank  with  midshipmen  and  shall  receive  the 
same  pay  and  allowances  as  midshipmen  plus  fifty  per  centum  thereof."  (Act 
Aug.  29,  1916.) 

"  In  the  event  of  the  dejith  of  an  officer  or  enlisted  man  of  the  Navy  or  Marine 
Corps  from  wounds  or  disease  the  result  of  an  aviation  accident,  not  the  result 
of  his  own  misconduct,  received  while  engaged  in  actual  flying  in  or  in  handling 
aircraft,  the  gratuity  to  be  paid  *  *  *  shall  be  an  amount  equal  to  one 
year's  pay  at  the  rate  received  by  such  officer  or  enlisted  man  at  the  time  of 
the  accident  resulting  in  his  death."  (Act  Mar.  3,  1915.)  The  act  of  August 
29,  1916,  extended  the  provisions  of  the  act  of  March  3,  1915,  relating  to  death 
gratuities  to  be  paid  in  case  of  aviation  accidents  so  as  to  include  the  officers, 
enlisted  men,  and  student  flyers  of  the  Naval  Flying  Corps. 

The  term  "  pay  and  allowances  "  as  used  in  the  act  of  March  4,  1913  [super- 
seded by  the  act  of  Mar.  3, 1915],  providing  an  increase  of  35  per  cent  to  officers 
of  the  Navy  detailed  for  aviation  duty  includes  mileage.  (Comp.  Dec.  May  9. 
1913.) 

An  officer  detailed  for  aviation  duty  is  entitled  to  the  increased  pay  au- 
thorized by  the  act  of  March  4,  1913,  from  the  date  of  the  issuance  to  him  of 
orders  for  such  duty  if  he  was  engaged  In  actual  flying  when  the  orders  were 
issued.     (Comp  Dec.  Apr.  14,  1913.) 

Officers  and  enlisted  men  who  are  lawfully  detailed  as  required  by  the  act  of 
March  3,  1915,  are  entitled  to  the  additional  pay  while  on  authorized  leave 
during  the  continuance  of  the  detail.    (Comp.  Dec.  Jan.  4,  1916.) 

Increased  allowances  and  pay  for  naval  aviators  begins  from  the  date 
lawfully  detailed  for  actual  flying  in  aircraft.     (Comp.  Dec.  Jan.  30,  1917.) 

Officers  and  enlisted  men  of  aeronautic  sections  of  Naval  Mllltla  are  entitled 
to  Increased  pay  while  engaged  In  actual  service  or  Instruction  with  aircraft 
involving  actual  flying.     (Comp.  Dec.  Nov.  7,  1916.)     (See  par.  893-4.) 

"The  statute  [act  Mar.  3,  1915]  does  *  *  *  make  mandatory  ac- 
tual flying  in  aircraft  by  a  detailed  officer  or  man  as  a  requisite  for  the 
aviation  pay  it  provides  for.  It  does  not,  however,  fix  the  number,  *  *  * 
frequency,  *  *  *  or  duration  of  the  fl.ights  that  the  actual  flying  in- 
volved shall  include."  In  order  to  receive  increased  pay  provided  for  duty 
involving  actual  flying  in  aircraft  it  is  necessary  that  officers  and  men 
furnish  the  officer  carrying  their  accounts  with  a  certificate  showing  the 
"  capacity  in  which  the  officer  or  man  is  detailed;  the  duty  to  which  de- 
tailed; the  station  where  he  is  in  the  performance  of  the  duty  for  which  \ 
detailed;  the  days,  if  any,  in  the  period  for  which  the  pay  is  claimed  during 
which  absent  from  duty  (in  the  case  of  details  of  Naval  Militia  officers  or 
men  to  service  schools);  that  said  duty  had  during  the  period  of  current 
detail  included  actual  flight  by  him  in  aircraft;  and  the  date  of  the  last 

flight  made. 

"The  certificate  should  be  made  by  the  officer  or  man  claiming  the  in- 
crease of  pay,  and  should,  in  the  case  of  either,  bear  the  approval  of  the 
commandant.  In  the  case  of  an  enlisted  man  the  approval  of  his  certificate 
by  the  officer  immediately  in  charge  of  him  should  precede  that  of  the  com- 
mandant. 

"  The  order  designating  an  officer  as  a  student  naval  aviator  •  ♦  • 
and  in  addition  a  copy  of  the  appointment  of  the  officer  as  student  naval 
aviator  should  accompany  the  certificate,  as  above,  and,  in  the  case  of  an 
officer  detailed  as  a  naval  aviator,  evidence  of  his  qualification  as  a  naval 
aviator  in  addition  to  his  order  of  detail,  should  accompany  his  certificate." 
(Comp.  Dec.  Apr.  21,  1917.) 

9/13/17. 


312 


CHAP.   XI. DISBURSING PAY   ROLLS. 


5.  Leave  pay. — ^All  commissioned  officers  receive  while  on  leave  the  fnll 
pay  of  their  grade  as  established  by  the  act  of  May  13,  1908,  for  leave  au- 
thorized by  statute,  and  for  leave  in  excess  of  "  statutory  leave "  one-half 
such  full  pay,  or  in  the  case  of  officers  conunissioned  prior  to  May  13,  1908,  to 
the  rate  of  leave  pay  in  effect  prior  to  that  date  if  greater.  (Op.  Atty.  6ea» 
Apr.  5,  1909;  Comp.  Dec.,  Apr.  16,  1909,  May  26,  1909;  act  of  May  13,  1908.) 

Officers  on  leave  of  absence  from  sea  duty  are  not  while  on  such  leave 
entitled  to  the  10  per  centum  additional  pay  (Comp.  Dec,  Apr.  24,  1909),  even 
though  the  leave  be  of  but  one  day's  duration  (Comp.  Dec,  June  8,  1915). 

In  computing  the  leave  allowance  for  graduates  of  the  Naval  Academy, 
credit  should  not  be  given  for  service  prior  to  the  date  of  commission.  (Comp. 
Dec,  June  25,  1913.) 

"The  leave  year  is  reckoned  from  July  1  to  the  following  June  30,  both 
Inclusive."     (Army  Regulations  1913,  par.  1276.) 

Rules  of  auditor  governing  checkages  on  account  of  absence  with  or  without 
leave  see  paragraph  771. 

"  In  computing  leave  credits  a  pro  rata  credit  for  time  served  in  the  year 
in  which  an  officer  enters  the  service,  and  full  credit  for  the  succeeding  years, 
including  the  year  of  leaving  the  service,  is  allowable.  (2d  Comp.  Doc.  12, 1892; 
P.  M.  G.  O.  1794.)"  (Manual  for  the  Quartermaster  Corps,  U.  S.  Army,  1916, 
par.  1590.) 

"All  commissioned  officers  of  the  Navy  other  than  those  whose  pay  is  fixed 
by  section  1556,  Revised  Statutes,  when  oh  duty  or  waiting  orders  shall  be 
allowed,  at  the  discretion  of  the  Secretary  of  the  Navy,  30  days'  leave  of  ab- 
sence without  change  of  pay  or  allowances  in  any  1  year,  or  60  days,  provided 
that  the  same  be  taken  once  in  2  years  or  3  months  if  taken  once  only  in  8 
years,  or  4  months  if  taken  once  only  in  4  years.  If  the  absence  does  not  cover 
the  entire  period  allowed,  the  balance  thereof  shall  be  placed  to  the  officer's 
credit  as  belonging  to  the  last  year  or  years  of  the  four  considered,  and  may 
be  made  available  for  future  leave.  For  all  absence  in  excess  of  that  pro- 
vided for  above  leave  pay  shall  be  allowed.  (Act  of  July  29,  1876.)"  (N.  R. 
4410-1.) 

"  When  an  officer  is  granted  a  leave  of  absence  it  shall  be  charged  to  the 
year  or  years  in  which  it  fifst  acciued  in  order  of  priority  of  date,  and  any 
balance  of  accrued  leave  remaining  shall  stand  to  his  credit  for  future  leaves, 
provided  no  credit  shall  stand  longer  than  four  years  from  date  of  accruing. 
(G.  O.  77,  1886.)"  (Manual  for  the  Quartermaster  Corps,  U.  S.  Army,  1916, 
par.  1591.) 

"The  actual  number  of  days  of  leave  of  absence  taken  by  every  officer 
♦  *  *  shall  be  immediately  reported  to  the  Navy  Department  (Bureau  of 
Navigation)  by  the  commanding  officer  of  the  ship  ♦  *  *  to  which  such 
officer  is  attached,  and  a  signed  copy  of  this  report  shall  be  furnished  to 
the  officer  carrying  the  pay  accounts  of  such  officer.  *  *  *  The  report  shall 
not  be  forwarded  until  after  the  leave  has  expired  and  the  officer  has  returned 
to  his  station  and  duty.  It  shall  show  the  date  the  leave  began  and  the  exact 
number  of  days  absent.  No  report  shall  be  made  for  a  fraction  of  a  day.  The 
time  required  for  an  officer  to  travel  to  and  from  the  place  where  his  leave  is 
spent  shall  be  considered  as  leave  and  shall  be  included  In  the  report  of  days 
absent"     (N.  R.  3706-1.) 

"  If  an  officer  be  on  duty  abroad,  or  on  a  foreign  station,  and  be  granted 
leave  for  the  purpose  of  visiting  the  United  States,  his  leave  begins  from  the 
date  of  his  arrival  therein  and  expires  on  the  date  of  his  departure  therefrom^ 
and  the  dates  of  such  arrival  and  departure  must  be  reported  to  the  depart- 
ment."    (N.  R.  3706-2.) 

9/13/17. 


SEC.  53. — officers'  pay  accounts. 


313 


Leave  of  absence  shall  be  granted  in  terms  of  months  and  days,  as  *  one 
month  ;  one  month  and  ten  days.'  A  leave  of  absence  begins  on  the  day 
following  that  on  which  an  officer  departs  from  his  station  or  duty.  The  day 
of  departure,  whatever  the  hour,  is  counted  as  a  day  of  duty;  the  day  of 
return  as  a  day  of  absence,  except  when  such  return  is  made  before  the  regular 
hour  for  forenoon  quarters  on  board  ship  or  for  beginning  work  at  a  shore 
station,  m  which  case  it  shall  not  be  counted  as  a  day  of  absence.  Leave  for 
one  month  beginning  on  the  first  day  of  a  calendar  month  shall  ex-pire  on  the 
last  day  of  the  month,  whatever  its  number  of  days.  Beginning  on  an  inter- 
mediate day,  the  leave  will  expire  on  the  day  preceding  the  same  day  of  the 
next  month."     (N.  R.  3706-3.)  u«j'  ui  ums 

6.  Poj/—«icfc.— "All  commissioned  officers  of  the  Navy  other  than  those  whose 
pay  IS  fixed  by  section  1556,  R.  S.,  suffer  no  change  in  pay  on  account  of  absence 
due  to  sickness  or  wounds,  or  when  lawfully  absent  from  duty,  with  the  ex- 
ception of  the  ten  per  cent  increase  of  pay  for  sea  duty,  or  shore  duty  beyond 
the  seas,  which  can  not  be  credited  unless  the  officer  concerned  is  actually 
performing  such  duty."     (N.  R.  4411.) 

Commissioned  officers  on  sea  duty  ordered  to  a  hospital  for  treatment  without 
orders  granting  sick  leave  or  detaching  them  from  duty  are  entitled  to  a  con- 
tinuance  of  ten  per  cent  additional  pay  received  for  sea  duty.     (Comp.  Dec 

"  Hereafter  no  officer  or  enlisted  man  in  the  Navy  or  Marine  Ctorps  in  active 
service. who  shall  be  absent  from  duty  on  account  of  sickness  or  disease 
resulting  from  his  own  intemperate  use  of  drugs  or  alcoholic  liquors,  or  other 
misconduct,  shall  receive  pay  for  the  period  of  such  absence,  the  time  so  ab'^ent 
and  the  cause  thereof  to  be  ascertained  under  such  procedure  and  regulations 
as  may  be  prescribed  by  the  Secretary  of  the  Navy :  Provided^  That  an  enlist- 
ment shall  not  be  regarded  as  complete  until  the  enlisted  man  shall  have  made 
good  any  time  in  excess  of  one  day  lost  on  account  of  sickness  or  disease 
resulting  from  his  own  intemperate  use  of  drugs  or  alcoholic  liquors,  or  other 
misconduct."     (Act  Aug.  29,  1916.) 

Where  an  officer  or  soldier  contracted  a  disease  prior  to  act  of  August  24 
1912,  he  is  entitled  to  pay  thereafter  on  account  of  absence  from  duty  due*to 
such  cause.     (20  Comp.  348.) 

The  act  of  August  29,  1916,  does  not  prohibit  the  receipt  of  pay  by  officers 
and  enlisted  men  of  the  Navy  and  Marine  Corps,  on  the  sick  list  or  otherwise 
for  time  absent  from  duty  on  account  of  injury  resulting  from  their  own 
intemperate  use  of  drugs  or  alcoholic  liquors,  or  other  misconduct      (Ckimo 
Dec.  Nov.  22,  1916.) 

7.  Pay  on  furlough. — "  Officers  on  furlough  shall  receive  only  one-half  of  the 
pay  to  which  they  would  have  been  entitled  if  on  leave  of  absence.    (Sec.  1557. 

8.  Pay— absent  without  leave. — "When  absent  without  leave,  all  officers 
forfeit  pay  and  allowances  during  such  absence,  unless  the  absence  is  excused 
as  unavoidable."     (N.  R.  4411.) 

9.  Pay— traveling.— ''  Officers  proceeding  to  and  from  their  stations  under 
orders  are  entitled  to  pay  as  on  duty,  provided  there  is  no  unnecessarv  delav 
on  their  part."     (N.  R.  4407-2.)  ^        ^ 

10.  Pay— suspended  from  duty. — "An  officer  suspended  from  duty  by  sentence 
of  court-martial  shall  receive  the  pay  to  which  he  would  be  entitled  if  waiting 
orders,  unless  otherwise  provided  in  the  sentence."    (N.  R.  4410-3.) 

11.  Retired  officers — active  duty. — On  application  the  Bureau  of  Navigation 
will  furnish  certificate  showing  grade  such  officer  would  have  attained  in  due 
course  of  promotion,  from  which  statement  the  pay  to  which  such  officer  was 
entitled  could  be  determined.     (G.  O,  248,  Nov.  4,  1916.) 

9/13/17. 


314 


SEC.  53. — OFFICEBS'  PAY  ACCOUNTS. 


"  Retired  officers  of  the  Navy  above  the  rank  of  lieutenant  commander  while 

empVoye^  on  active  dnty  In  ttae  of  war  a^  entitled  to  the  full  pay  and  allow- 

nnrp<s  of  their  erade."     (Comp.  Dec.  Apr.  30,  1917.)  _x.   .^j 

^tired  offlcfre  of  the  Navy  on  duty  in  connection  with  naval  activities 

Ipi^rtfanl  who  were  continued  on  active  duty  after  the  declaration  of 

^  war  are  enStled  to  the  full  pay  and  allowances  of  their  grade  from  the 

date  of  such  declaration  of  war.    (Comp.  Dec.  May  25,  iwi  f-) 

A  cfptain^in  the  Navy  who  is  retired  with  the  rank  and  pay  of  commodore 
is,  u^on  aTsi^ment  tractive  duty  in  time  of  war  entitled  to  th^e  pay  and 
allowances  of  a  rear  admiral  of  the  second  nine.  (Comp.  Dec  July  5,  1917.) 
l^AUmvance  for  rations.--  With  the  exception  of  commissioned  officers  of 
the  line  Median  Corps,  and  Pay  Corps,  and  of  chaplains  and  commissioned 
l"t  offi^rt  aii  offi^rs  of  th\ Navy  are  f  titled. ;;>,^»^/^«?^^^ 
mutation  therefor  at  the  rate  of  30  cents  a  day  while  doing  duty  op  ooa^d  a 
S^aioin-  vessel  of  the  Navy.  Midshipmen  are  enUtled  to  one  ration,  or  to 
cSutatlonlLrefoI^^^  (N.  R.  4517-1.)     Commuted  rations  will 

^^'Offi^^  o?  the  Navy  on  sea  service  with  the  exceptions  mentioneil  [above] 
are  entUl^  to  tSeir  rations  while  temporarily  doing  the  duty  of  the  ship  on 

^**"  The  rition^islf^'pay  and  shall  not  be  commuted  in  advance,  nor  shall  com- 
mut^  ratioL  go  to  Uquidate  indebtedness  to, the  Govermnent,  except  when 
desired  by  the  individuals  for  whom  commuted.       (N.  K.  44bU.)  .^w^„4. 

1^  Pay  «ad  rations-Warrant  officers.-(Pay  on  furlough,  absent  without 
iJr^*  travelog  and  suspended  from  duty,  see  par.  841-8  et  seq.  Ration 
aUmvanS  I^  par  841-12^^  "The  pay  of  all  warrant  officers  and  mates  shall 
^^r^r  ^nt  heater  than  the  riites  effective  at  the  time  of  the  passage 
of  the  act  of  May  13,  1908."     (N.  R.  4406-12.) 

Induding  the  increase  of  25  per  cent  above  referred  to,  the  annual  pay  of 
boaLwains^  „rs,  carpenters.sailmakers.  pharmacists,  machinists,  and  pay 
clerks  is  as  follows: 


WARRANT  OFFICERS. 

First  3years'  service 

Second  3  years'  service 

Third  3  years'  service 

Fourth  3  years'  service 

After  12  years'  service 


At  sea. 


$1,500 
1,625 
1,750 
2,000 
2,250 


On  shore  or 
other  duty. 


$1,125 
1,250 
1,625 
1,750 
2,000 


On  leave  or 
waiting 
orders. 


$875 
1,000 
1,125 
1,250 
1,500 


Constructive  service  of  five  years  is  credited  to  officers  appointed  from  civil 
lifSrTMVrch4!l913.  (See  par.  841-2.)  ^^^ -\f,f« -J^V^^Tco'^^^^^ 
this  credit  prior  to  March  4,  1913,  continue  to  be  entitled  to  it.     (Comp.  Dec. 

^A  D?y  clerk  who  acquired  credit  for  constructive  service  under  act  of  March 
3,1^%dntrnrs  to^e  entitled  to  that  credit  upon  ^eentrance  to  the  serv^^^^^^ 
eVen  though  he  was  not  in  the  service  at  passage  of  act  of  March  4,  191d. 

^Tp''ay''c^rkTho,^with^ouVhaving  received  specific  orders  to  do  so  assists 
th^officer  of  thl  Pay  Corps  with  whom  he  has  been  serving  in  the  settlement 
Sh?f  final  accounts  upon  that  officer's  detachment  is  entitled  to  pay  and  com- 
mutetiorKart^^^^^^  assisting  in  the  settiement  of  accounts.     (Comp. 

Dec.  Apr.  27,  1916.) 
9/13/17. 


SEC.   53. — officers'  PAY  ACCOUNTS. 


314a 


L  Leave.— A  warrant  officer  ordered  home  and  granted  leave  Is  not  entitlod 
to  duty  pay  while  traveling  to  his  home.     (Comp.  Dec  Apr  13   1910  ) 

"Warrant  officers  shall  be  allowed  such  leave  of  absence  with  full  my  as  is 
Uct  Au^&^Tla )  ''  '"'^'"^  "'^'^  "^^"'•^  ^'  '""^  ^"^^^  State'^^Na^lS 
fuiiH''T''''''"^  ''?''^i  ""V  ^^""^'^  ''''^  ^"  ^^^^«s  of  accumulated  leave  due  him  is  en- 
Sept  23,  me  )  '"'"  ''"  '"  '"'"'''°^  ^'^"°  ^"^^  '^^''^  '^  granted.     (C^mp.1^. 

fiff.7f«T*  °?T  ^^^^*«d  sick  leave  is,  during  such  authorized  leave   en- 
titled to  shore  duty  pay.     (Comp.  Dec.  Mar.  19,  1917  ) 

2,  Sea  duty.— Warrant  officers  on  sea  duty  or  shore  dutv  bevonri  the.  rv.n 
tmenta    limits  of  the  United  States  are  not^ntitlTto  the  l7pe?  ^nt^Sl 
ditional  pay  allowed  by  act  of  May  13,  1908,  to  commissioned  officerfof  the 
Navy  for  such  duty.     (Comp.  Dec.  June  13,  1908,  and  Oct   14   l^lH 

A  warrant  officer  assigned  to  and  doing  paramount  duty  on  a  receivine  shin 
with  additional  duty  ashore  is  entitled  to  sea  pav.     (Comp  Dec  A^19  fqifi  ? 

S,  Tmvel  pay.-A  warrant  officer  while  traveling  u^Lorders^^d 
erval  between  detachment  from  one  duty  and  reporting  for  another  fsemltl^i 
to  shore-duty  pay  for  the  number  of  days  necessary  to  perform  the  rlnir^ 
travel,  and  then  to  waiting-orders  pay  until  reporting  for  the  Sr  dutHam^ 

mileage?       •     ^        ""'  """"'  ^"''''  '"'  '"'"-^      ^^^  ^"^-  ^'^  '^^'  p"~  ff 
4.  Promotimi.—-*     *     *    and  no  warrant  officer  heretofore  or  hereafter  nro- 
n oted  SIX  years  from  date  of  warrant  shall  suffer  a  reduction  in^v  wh^c^ 
but  for  such  promotion,  would  have  been  received  bv  him."     (Act  Mar  3  l^n\ 
^^c?/o^^^-  ^^  ^^"'P-  ''''^^  reference  to  this  act,  see  Aug.  28  1914  )  *  ^^ 

843.   Pay   and  allowances— Mates.— Including   the   iiicrease  of  2r>   j^v  cent 
allowed  by  the  act  of  May  13,  1908  (par  842),  the  pay  of  mates  is  as  f^Hows: 


MATES 


In  service  Aug.  1, 1894 

Appointed  since  Aug.  l,  1894. 


At  sea. 


SI, 500 
1,125 


On  shore  or 
other  duty. 


$1,125 

875 


On  leave  or 
waiting 
orders. 


SS75 
62.i 


(Op.'A?ty"Gr  Oct.  S'm?')  '''"  "'"^""  ^'  ^'^  ''''''  ^^^  ^"^^^^^^  --' • 

.f^J'^^L''''^  ^"^' M^  n  *^e  l^on^rable  discharge  gratuity,  the  travel  allowance 
of  4  cents  per  mile  a  lowed  enlisted  men  upon  discharge,  and  additional  my 
when  designated  as  Navy  mail  clerks,  under  the  same  conditions  as  en  ii^d 
men;  but  they  are  not  entitled  to  continuous-service  pay,  additional  nav  for 
good-conduct  medals,  or  other  compensation  heretofore  fixed  bv  the  Preshleiit 
(Comp  Dec.  Jan.  28,  1908;  Oct.  21,  1908.)  They  are  entitl^  to  commu  a-' 
""1^.1^  quarters  under  the  same  conditions  as  warrant  officers,  but  are  not 
entitled  to  heat  and  light  allowance.  They  are  entitled  to  rations  or  commu- 
tation thei;efor  when  attached  to  and  doing  duty  aboard  a  seagoing  vesse  a 
receiving  ship,  or  a  ship  in  ordinary  at  a  navy  vard.     (12  Comp    7*>8  ) 

A  mate,  rated  as  such  subsequent  to  August  1,  1894,  who  was  retired  upon 
application  to  the  President  and  after  30  years'  service,  is  entitled,  in  comDut- 
ing  his  pay,  to  75  per  cent  of  the  pay  he  was  receiving  at  the  time  of  his 
retirement  and,  in  addition,  $15.75  per  month  as  allowances.     (Comp    D^ 
if  eo.  o,  iv?!^. ) 

844.  Pay--yolunteer  officers.—"  When  a  volunteer  naval  service  is  author 
ized  by  law  the  officers  therein  shall  be  entitled  to  receive  the  same  nav  as 
officers  <>^^^he^same  grades,  respectively,  in  the  Regular  Navy.     (See  1559^ 

9/13/17. 

73416"— 18 23 


SEC.   53. officers'  PAY  ACCOUNTS. 


315 


845.  Entry  of  accounts — Original  appointment. — **  The  pay  of  an  oflficer  of 
the  Navy  upon  his  original  entry  into  the  service,  except  when  he  is  required 
to  give  an  official  bond,  shall  begin  upon  the  date  of  his  taking  the  oath  of  office 
if  his  acceptance  of  the  appointment  bears  the  same  or  a  prior  date,  or  upon 
the  date  of  acceptance  if  the  latter  bears  a  later  date.  When  he  is  required  to 
give  a  bond  his  pay  shall  begin  upon  the  date  of  the  approval  of  his  bond  by 
the  Secretary  of  the  Navy,  provided  he  has  already  accepted  his  appointment 
and  taken  the  oath  of  office."     (N.  R.  4416-1.) 

"  An  officer  not  bonded,  on  first  claiming  pay  after  his  entry  into  the  service, 
shall  furnish  the  officer  taking  up  his  accounts  with  a  copy  of  his  appointment 
and  oath  of  allegiance,  or  of  the  letter  accompanying  his  commission  or  war- 
rant, certified  by  himself  to  be  correct;  and  in  his  certificate  he  shall  state 
the  date  of  acceptance  if  the  latter  bears  a  later  date.  When  he  is  required  to 
quired.  A  bondetl  officer  shall  furnish  a  certified  copy  of  the  letter  approving 
his  bond  in  addition  to  the  above."  (N.  R.  4416-2.)  (Pay  of  Naval  MiliUa 
bonded  officers,  see  par.  895.) 

846.  Change  of  pay — By  promotion,  etc. — "An  officer  whose  orders  involve 
a  change  in  the  rate  of  his  pay  shall  present  them  to  the  officer  having  his 
accounts  for  the  preparation  of  such  copies  of  the  orders  and  indorsements  as 
he  may  require.  The  officer  shall  certify  the  copies  and  also  the  time  he  left 
or  arrived  at  his  station  or  domicile."     (N.  R.  4421.) 

"  An  officer  entitled  to  increased  pay  for  length  of  service  or  promotion  shall 
be  credited  with  such  increase  upon  the  books  of  the  officer  having  his  accounts 
as  soon  as  it  becomes  due.  The  latter  officer  shall  file  as  vouchers  with  his  rolls 
for  the  quarter  in  which  the  increase  begins  the  originals,  or  certified  copies, 
of  all  papers  which  establish  the  correctness  of  the  credit,  and  shall  note  on 
the  roll  any  other  data  by  which  he  is  governed.  In  any  case  where  the  claim 
for  such  credit  is  not  perfectly  established  the  officer  carrying  the  accounts 
shall  apply  to  the  Secretary  of  the  Navy  for  instructions,  forwarding  with  such 
application  all  the  papers  bearing  upon  the  case."     (N.  R.  4417.) 

"All  officers  of  the  Navy  who,  since  the  3d  day  of  March,  1899,  have  been 
advanced  or  may  hereafter  be  advanced  in  grade  or  rank  pursuant  to  law  shall 
be  allowed  the  pay  and-  allowances  of  the  higher  grade  or  rank  from  the  dates 
stated  in  their  commissions."     (Act  of  Mar.  4,  1913  [37  Stat,  892].) 

"An  officer  of  the  Pay  Corps,  when  promoted,  is  entitled  to  increased  pay 
from  the  date  of  his  promotion,  his  bond  in  the  lower  grade  being  binding  until 
his  new  bond  in  the  higher  grade  is  approved."     (N.  R.  4418.) 

Pay  as  ensign  does  not  begin  until  date  of  qualification  and  acceptance  of 
commission,  provided  commission  is  not  issued  within  six  months  after  gradu- 
ation; if  commission  is  issued  and  accepted  prior  to  six  months  from  date  of 
graduation  he  shall  be  allowed  pay  of  ensign  from  date  he  takes  rank  as  stated 
in  his  commission.     (Com p.  Dec.  June  28,  1910.) 

An  ensign  promoted  to  lieutenant  (j.  g.)  is  entitled  to  the  increased  pay  f 
from  the  date  of  his  eligibility  to  the  higher  office  is  established  and  the  date 
of  the  vacancy  in  said  office.    (Comp.  Dec.  Mar.  0,  1917.) 

"  If  an  officer  fails  to  pass  the  examination  preliminary  to  promotion,  and 
passes  upon  a  subsequent  one,  or  if  he  fails  to  attend  when  ordered  or  permitted 
to  be  thus  examined,  for  any  cause  other  than  physical  disability,  and  after- 
wards, on  examination,  is  found  qualified  and  promoted,  his  pay  for  the  higher 
grade  shall  begin  on  the  date  of  his  new  commission"  (N.  R.  4422),  not  prior" 
to  the  date  of  the  first  vacancy  occurring,  when  the  grade  is  limited,  subsequent 
to  expiration  of  period  of  suspension.     (Comp.  Dec.  June  23,  1913.) 

Increased  pay  does  not  begin  from  date  stated  in  commission  in  cases  where 
promotion  is  due  to  failure  to  qualify  physically  or  professionally  on  first  ex- 
amination. (Comp.  Dec.  Sept.  30,  1914;  Feb.  2,  1915;  Dec.  28,  1915;  Apr.  27, 
1916;  Lieut.  Commander,  May  13,  1916;  Ensign— Comp.  Dec.  May  25,  1910.) 

9/13/17. 


316 


CHAP.  XI. — DISBURSING PAY  ROLLS. 


SEC.   53. — officers'  PAY  ACCOUNTS. 


316a 


Where  delay  in  promotion  is  due  to  physical  disability  incurred  in  line  of 
duty^y  of  higher  grade  is  allowed  from  date  stated  in  commission.     (Comp. 

^n  officer 'tw^ie  found  disqualified  physically  for  l^^omon'>''-^^YX^Ztll 
rti^nn^ification  not  being  presented  to  the  President  for  action-and  who  later 
qSes  an7is  promoted,^^^  entitled  to  increased  pay  from  date  named  in  his 

commission.     (Comp.  Dec.  Jan.  15,  1916.)  receiving 

"  Preparatory  orders  do  not  change  the  rate  of  pay  of  an  officer  receiving 

them."     (N.  R.  4412.) 

due  Lh  officer  aSd  enliste<l  man  in  the  Navy  and  Marine  Corps  the  sum  of 
iwentv  cents^r  month,  to  be  applied  to  the  fund  for  naval  hospitals.     (Sees. 

'^^  Ation  ^checkiges^' ^e^  value  of  one  ration  per  day  shall  be  de- 
dua^  S^mThe'ac^unrof  every  naval  or  marine  officer  admitted  i^^^^^^^ 
hospital  during  his  continuance  therein,  which  amount  shall  be  credited  to  the 
naval  hospital  fund  by  the  officer  on  whose  books  such  persons  are  borne. 

^^'^In^c^mpiUing  Vhe  iumber1>f  d^yi  patients  are  subsisted  ^^  hospital  the  day 
of  admission  shall  be  disregarded  and  the  day  of  discharge  shall  be  included. 

^^hlnlffficere  of  the  Navy  and  Marine  Corps  are  sent  to  hospitals  other  than 
na^aXsS  ?heir  expenses  shall  be  paid  from  the  naval  hospital  fund  and 
?he  same  charges  shall  be  made  against  their  accoun  s  as  are  made  against 
p^rs^runder  treatment  at  naval  hospitals,  1.  e.,  one  ration  per  day  or  the  value 
thpr«»of      (Comp.  Dec.  Mar.  9,  1911.)  -^_      ^^ 

R^on  checkages  when  rationed  by  the  general  mess-see  par.  363  Offi- 
<^r?are  not  Entitled  to  commuted  rations  when  furnished  "  subsistence."  (See 
Par.   679— Patrol.) 

Tpai^mlnr-"  The  President  of  the  United  States  may  direct  such  advances 
as  iie  maTdeem  neilssary  and  proper  to  such  persons  in  the  naval  service  as 
mafl^empl^yed^n  distant  stations  where  the^  discharge  of  the  pay  and 
Emoluments  to  which  they  are  entitled  can  not  be  regularly  effected.  (Sec. 
1  f^p^    "R    ^  V      f  N    R    4456  ) 

"Hereafter  advances  of  pay  not  to  exceed  three  months'  pay  in  any  one  case 
mav^  made  ?o  officers  onlere.1  to  and  from  sea  duty  and  to  and  from  shore 
"uty  ^yond  the  .ias.  under  such  regulations  as  the  Secretary  of  the  Navy  may 

"'^n'^fflcers^of  the^Navv  indMarine  Corps,  when  ordered  to  or  from  duty 
at  sS^^  on  the  Atlantic  and  Pacific  stations,  shall  be  entitled  to  an  advance  of 
!^t^verone  month's  pay,  provided  they  are  not  in  debt  to  the  Government  for 
^n^HvLT^viously  paid  them.  All  such  officers  ordered  to  or  from  duty 
a?  s' a  oronThrro?;  a  forei^  staHon  or  in  Alaska  shall  be  entitled  to  an 
advance  of  not  over  two  months'  pay."     (N.  R.  4458-1.)  ^,        ^        .       „     ,. 

"Any  officer  of  the  Navy  or  Marine  Corps  presenting  his  orders  to  any  dis- 
bursing officer  of  the  Navy  (but  preferably  to  the  officer  carrying  his  accounts) 
OT?  marine  officer  presenting  such  orders  to  a  paymaster  of  his  own  corps 
within  thirty  days  after  the  date  of  his  receipt  of  the  orders    shall  be  paid 
This  advan^  in  a  single  payment  and  not  in  a  series  of  partial  payments." 

^^♦'S'e^lSific  approval  of  the  department  is  required  in  all  cases  where  the 
advance  is  not  drawn  within  a  period  of  thirty  days  after  the  date  of  the 
receipt  of  the  orders,  which  will  be  granted  only  after  a  detailed  statement 

9/13/1   .  (BeprlBt  dne  to  ehange  oh  p.  815.) 


of  the  necessity  for  such  advance  and  a  full  explanation  of  the  failure  to  draw 
the  advance  within  the  period  specified."     (N.  R.  4458-3.) 

"  Officers  transferred  from  one  ship  to  another,  both  ships  being  in  commis- 
sion for  sea  service,  are  not  thereby  entitled  to  such  advance."     (N.  R.  4458-4.) 

2.  Checkage. — "An  officer  shall  on  paying  an  advance  indorse  upon  the  origi- 
nal orders  of  the  officer  of  the  Navy  or  Marine  Corps  receiving  it  the  date  and 
the  amount  advanced ;  and  shall  also  notify  the  officer  to  whom  the  accounts 
are  transferred,  without  delay,  of  every  such  advance  paid.  A  certified  copy  of 
the  orders  upon  which  advanced  pay  is  furnished  should  in  all  cases  accompanj 
the  voucher."     (N.  R.  4459-L) 

9/13/17. 


SEC.  53. OFFICEBS     PAY  ACCOUNTS. 


317 


"Every  officer  who,  after  being  ordered  to  duty,  receives  an  advance  of  pay 
shall  immediately  give  notice  thereof  to  the  officer  taking  up  his  accounts,  and  no 
officer  shall  knowingly  receive  pay  which  ^ould  be  checked  against  such 
advance."    (N.  R.  4459-2.) 

"In  cases  where  such  advance  of  pay  has  been  made  the  officer  taking  up  the 
accounts  shall,  without  delay,  inform  both  the  Auditor  for  the  Navy  Department 
and  the  officer  who  made  the  advance  that  he  has  checked  the  specified  amount, 
adding  the  name  of  the  ship  to  which  such  officer  is  first  attached,  the  officer's 
name  and  rank,  the  date  of  the  order,  amount  of  pay  advanced,  and  from  whom 
received."    (N.  R.  4459-3.) 

"Before  an  officer  of  the  Pay  Corps  can  receive  credit  at  the  office  of  the 
Auditor  for  the  Navy  Department  for  any  amount  of  money  checked  on  his 
books  as  having  been  advanced  by  a  purchasing  officer  he  must  produce  the  order 
under  which  the  advance  was  made  or  a  copy  thereof,  with  all  mdorsements,  cer- 
tified to  be  such  by  the  officer  receiving  the  advance.  The  officer  making  the  check- 
age  shall  always  inspect  the  original  order  and  satisfy  himself  that  all  indorsements 
are  embraced  in  the  certified  copy."    (N.  I.  4884.) 

"Advance  pay  shall  be  checked  against  the  accounts  of  the  officer  receiving  the 
same  immediately,  and  such  officer  will  not  be  allowed  to  draw  any  pay  until  the 
amount  advanced  has  been  liquidated."    (N.  R.  4458-^.) 

"  In  all  cases  of  advances  or  overpayments  appearing  on  the  rolls  the  name  <rf  the 
officer  making  such  advance  or  overpayment  shall  be  noted  over  the  amount. "  (N .  R. 
4461.) 

850.  Quarters,  heat,  and  light — Prior  legialatioii. — "That  hereafter  the 
heat  and  light  actually  necessary  for  the  authorized  allowance  of  quarters 
for  officers  and  enlisted  men  shall  be  furnished  at  the  expense  of  the  United 
States  under  such  r^ulations  as  the  Secretary  of  War  may  prescribe    ♦    *    ♦. 

*' Provided,  That  all  posts  and  stations  where  there  are  public  C[uarter8  belong- 
ing to  the  United  States  officers  may  be  furnished  with  quarters  m  kind  in  such 
public  quarters,  and  not  elsewhere,  by  the  Quartermaster  Department,  assigning 
to  the  officers  of  each  grade,  respectively,  such  number  of  rooms  as  is  stated  in  the 
following  table,  namely:  Second  lieutenants,  two  rooms;  first  lieutenants,  three 
rooms;  captains,  four  rooms;  majors,  five  rooms;  lieutenant  colonels,  six  rooms;  col- 
onels, seven  rooms;  brigadier  generals,  eight  rooms;  major  generals,  nine  rooms; 
lieutenant  generals,  ten  rooms;  Provided  further,  That  at  places  wnere  there  are  no  pub- 
lic quarters  commutation  therefore  may  be  paid  by  the  Pay  Deparlanent  to  the  officer 
entitled  to  the  same  at  a  rate  not  exceeding  |l2  per  month  per  room. ' '  (Act — ^Aimy — 
of  Mar.  2,  1907.) 

"At  places  where  there  are  no  public  Quarters  available  commutation  for  the 
authorized  allowance  therefor  shall  be  paia  to  commissioned  officers  *  *  *  jit 
the  rate  of  $12  per  room  per  month  *  *  *."  (Act  Mar.  4,  1915.)  (Par.  1200, 
Manual  for  the  Quartermaster  Corps,  U.  S.  Army,  1917.) 

"The  appropriation  made  in  the  act  [Army]  of  March  4,  1915,  *  *  *  *fbr 
commutation  of  quarters  and  of  heat  and  light  to  commissioned  officers  *  ♦  ** 
does  not  give  to  all  officers,  or  even  to  all  officers  occupying  quarters  other  than  pub- 
lic, a  vested  right  to  commutation  of  heat  at  a  fixed  rate.  It  authorizes  but  does 
not  require  the  payment  to  the  officer  of  tiie  commuted  value  of  the  heat  actually 
necessary  for  the  authorized  allowance  of  quarters  actually  occupied  by  him . ' '  (Comp. 
Dec,  Mar.  9,  1916.) 

Officers  in  the  Navy  are  entitled  to  "the  same  pay  and  allovxinces^  except  fon^ 
as  are  or  may  be  provided  by  or  in  pursuance  of  law  lor  the  officers  of  corre&pondmg 
rank  in  the  Army."    (Act  May  13, 1908.) 


10/26/18. 


(Beprint  due  to  change  in  p.  318.} 


318  CHAP.  XI. — ^DISBUBSING PAY  BOLLS. 

"The  number  of  rooms  with  which  officers  may  be  furnished  (or  the  commutetion 
therefor  at  the  rate  of  $12  per  month  for  each  room),  as  provided  by  law  for  ofiicers 
of  corresponding  rank  in  the  Army,  is  as  follows:  Rooms. 

[Admiral  (in  command  of  fleet)  ff J]^ 
Vice  admiral  (second  in  command  of  fleet)  « loj 

Rear  admirals  (first  nine) ^ 

Rear  admirals  (second  nme) ° 

Captains g 

Commanders - 

Lieutenant  commanders ^ 

Lieutenants „ 

Lieutenants,  junior  grade -  -  - - V  *• "  VvV.'^^V  *    o 

Ensigns  and  all  other  officers  entitled  by  law  to  quarters  or  commutation  thereof. .   Z 

(ActMar.  2, 1907.)"    (N.  R.  4513-7.)  ^  .  j       *i.    u    • 

Commutation  of  quarters  for  fractional  parts  of  a  month  are  computed  on  the  basM 
of  30  days  to  the  month,  regardless  of  the  actual  number  of  days  composmg  such 
month.    (Comp.  Dec.,  July  15, 1909.)  ,.  ^     .      j  i- v*    n  a  ^  ^a« 

The  amount  authorized  to  be  paid  as  an  officer's  heat  and  light  allowance  depends 
not  only  upon  his  rank  but  also  upon  the  number  of  rooms  he  actually  occupied 
and  the  number  of  rooms  he  was  entitled  to  occupy  by  vnrtue  of  his  rank.  (Comp. 
Dec.,  Jan.  19, 1917,  Bu.  Memo.,  p.  4296.)  t     x.    4.      a  v  \.* 

An  officer  who  is  promoted  is  entitled  to  the  mcreased  allowance  for  heat  and  light 
only  from  the  date  of  receipt  and  acceptance  of  his  commission  m  the  higher  grade. 

(Comp.  Dec,  Jan.  19,  1917.)  ^^  i.  ^    ^      j  i-  i.* 

"mrrant  officers  shall  receive  the  same  allowance  of  heat  and  light  as  are  now, 

or  may  hereafter  be,  allowed  an  ensign,  United  States  Navy."    (Act  Aug.  29,  1916.) 
A  commissioned  warrant  officer  of  the  Navy  is  entitled  to  commutation  for  three 

rooms  after  six  years  from  date  of  commission,  provided  his  record  is  satisfactory. 

(Comp.  Dec.,  Sept.  21,  1917.)  j     *v        ♦    *  a        ♦ 

A  chief  warrant  officer  whose  pay  and  allowances  are,  under  the  act  of  August 
29  1916  increased  after  6  and  12  years'  service^  is  not  entitled  to  the  mcreased  heat 
and  light  allowance  prior  to  the  receipt  by  hun  of  an  official  written  certification 
that  his  record  is  creditable.    (Comp.  Dec.,  May  15,  1917.)  . 

850 A.  Quarters,  heat,  and  li^hi^Eniergency  legislation.--*  *Thatdming 
the  present  emergency  every  conunissioned  officer  of  the  Army  of  the  United  btat^ 
on  duty  in  the  field,  or  on  active  duty  without  the  territorial  jurisdiction  of  the  United 
States,  who  maintairu  a  place  of  abode  for  a  wife,  c/nW,  or  dependent  parent,  shall  be 
furnished  at  the  place  wnere  he  maintains  such  place  of  abode  without  reaard  to  per- 
tonal  Quarters  furnished  him  eUewhere,  the  number  of  rooms  prescribed  by  the  act 
of  March  second,  nineteen  hundred  and  seven  (Thui;y-fourth  Statutes,  page  eleven 
hundred  and  sixty-nine),  to  be  occupied  by,  and  only  so  long  as  occupied  by,  said 
wife  child  or  dependent  parent;  and  in  case  such  quarters  are  not  available  every 
such'  comm'issioned  officer  shall  be  paid  commutation  thereof  and  commutation  for 
heat  and  light  at  the  rate  authorized  by  law  in  cases  where  public  quarters  are  not 
available,  but  nothing  in  this  act  shall  be  so  construed  as  to  reduce  the  allowances 
now  authorized  by  law  for  any  persons  in  the  Army."    (Act  Apr.  16,  1918.) 

The  right  of  officers  of  the  Navy  "to  commutation  of  quarters  is  assimilated  to 
that  which  is,  or  may  be,  acquired  by  law  by  officers  of  the  Army . ' '  (Letter  of  Comp- 
troller of  the  Treasury  A.  D.  2085  to  Secretary  of  the  Navy,  Apr.  17, 1918.) 

"You  are  advised  therefore  generally  (subject  to  exceptional  cases  as  they 
may  arise)  that  commissioned  officers  of  the  Navy  of  the  active  list  while  on 
duty  on  vessels  of  the  Navy  to  which  attached  will  be  regarded  as  on 
dutv  in  the  field'  for  the  purpose  of  the  application  to  them  of  such  legislation. 
(Letter  of  Comptroller  of  the  Treasury  A.  D.  2085  to  the  St^retary  of  the  Navy 
dated  Apr.  17,  1918,  replying  to  the  question  as  to  the  conditions  under  whicli 

•  Act  July  1,1918. 
10/26/18. 


SEC.  53. — officers'  PAY  ACCOUNTS. 


318a 


commissioned  officers  of  the  Navy  would  be  entitled  to  commutation  of  quarters 
under  the  bill  which  became  law  by  act  of  Apr.  16,  1918,  and  quoted  supra.) 

Excerpts  from  decision  of  the  Comptroller  of  the  Treasurer,  addressed  to  the 
Secretary  of  War  May  14,  1918,  in  re  commutation  of  quarters,  heat,  and  light 
to  commissioned  officers  of  the  Army  who  while  on  duty  in  the  field,  etc.,  main- 
tain a  place  of  abode  for  a  wife,  child,  or  dependent  parent : 

"  In  its  reference  to  personal  quarters  furnished  the  officer  *  elsewhere  *  it 
appears  clearly  that  Congress  had  specially  in  mind  the  location  of  an  officer 
at  a  place  in  the  field  at  home  or  abroad,  or  abroad  and  not  in  the  field,  wliere 
he  would  not  be  able  to  have  his  family  with  him.  Having  himself  no  oppor- 
tunity to  occupy  public  quarters  suitable  for  himself  and  family,  the  law  gives 
him  the  right  to  such  quarters  for  his  family  or  commutation  in  lieu  thereof. 

"An  officer  without  a  wife,  child,  or  dependent  parent,  and  who  is  on  duty 
at  a  post  or  station  in  the  United  States  or  abroad  is  entitled  under  the  act  of 
19()7  to  quarters  and  heat  and  light,  or  if  on  duty  without  troops  to  commutation 
therefor.  This  right  does  not  continue  when  such  an  officer  without  dependents 
is  on  duty  in  the  field,  and  the  act  of  April  16,  1918,  does  not  give  him  a  new 
right. 

"  Except  where  quarters  in  kind  are  provided  by  the  Government  the  latter 
act  clearly  makes  its  commutation  benefits  contingent  on  the  maintenance  by 
an  officer  of  a  place  of  abode  for  those  of  his  dependents  named  therein.  The 
officer  selects  the  place  of  abode  or  may  allow  his  dependents  to  do  so.  The 
word  •  maintains '  implies  an  expense  to  the  officer  in  providing  and  continuing 
the  place  of  abode.  The  amount  of  this  expense  has  no  relation  to  the  amount 
allowed  for  commutation  and  may  be  more  or  less  than  the  commutation." 

"Under  the  law  of  1907  the  officer  need  not  prove  an  expense  to  receive 
commutation.    Under  the  present  law  some  expense  must  be  incurred.'* 
******* 

"The  need  for  quarters  is  a  controlling  feature  of  the  new  right  given  by 
this  law  and  this  need  is  for  quarters  for  a  wife,  a  child,  or  a  dependent  parent, 
in  addition  to  the  personal  quarters  furnished  the  officer." 

•  *♦•••♦ 

"The  questions  submitted  [by  the  Secretary  of  War],  which  have  arisen  in 
the  consideration  of  said  act  of  April  16,  1918,  as  stated  by  the  Quartermaster 
General  of  the  Army,  and  my  answers  thereto  are  hereinafter  given  in  regular 
order,  as  follows : 

"•(1)  Is  the  act  retroactive,  or  does  it  become  effective  only  from  date  of 
approval?  ' 

"  The  act  is  not  retroactive  in  its  operation.  It  takes  effect  on  April  16,  1918. 
The  terms  of  the  act  to  the  effect  that  commutation  is  payable  only  in  cases 
where  quarters  in  kind  are  not  available  indicate  that  the  law  has  no  applica- 
tion to  time  prior  to  April  16,  1918. 
"  *(2)  What  persons  are  included  in  the  term  "  wife,"  as  used  in  the  act?' 
"  The  term  '  wife '  as  used  in  the  act  is  the  woman  who  is  lawfully  married 
to  the  officer  and  continues  to  be  his  wife,  the  essentials  to  such  marriage  being 
that  both  were  legally  capable  of  contracting  marriage,  mutual  consent,  or 
agreement,  and  an  actual  contracting  in  the  form  prescribed  by  law  deemed  by 
them  obligatory.  It  does  not  include  a  wife  divorced,  limited  or  absolute,  to 
whom  alimony  is  being  paid  by  the  officer  undir  agreement  or  court  decree,  nor 
a  woman  to  tchom  the  officer  has  not  been  lawfully  married  in  the  nmnner 
above  indicated;  but  it  does  include  a  lawful  icife  living  apart  from  her  hus- 
band, the  officer. 

"*(3)  What  persons  are  included  in  the  term  "child"  and  what,  if  any,  age 
or  degree  of  dependency  should  be  considered  as  limitations  in  determining  the 
benefits  of  the  act?' 

6/15/18 


318b 


CHAP.   XI. — DISBUKSING PAY  ROLLS. 


"  ThP  term  ♦  child '  as  used  in  the  act,  includes  an  unmarried  Pfrson  (the  offl- 
PPr' JoffsDr^g  or  a  child  legally  adopted  by  him  prior  to  Apr.  16,  1918)  under 
^  veais  of  age  or  of  any  age  if  insane  or  idiotic.  It  does  not  include  a  s^- 
r-hild   nor  a  cWld   either  of  his  own  blood  or  legally  adopte<l,  who  is  married. 

rh.%  attaint  the  age  of  18  years.  It  includes  a  grandchild  as  a  child  if  the 
pLents  of  the  grandc^       are  dead  and  the  officer  maintains  the  relationship 

''^R%7  What  persons  are  included  in  the  term  "  dependent  parent?  "  ' 

« Tn  the  term  'dependent  parent'  is  included  the  officer's  father  and  hs 
mother  or  hTsadSfa^^^^^  his  adoptive  mother,  his  father's  father,  his 
r>?her's  Lther  dSent  upon  him  for  support.  The  qualifying  word  *  de- 
^ndent  Ms^^^^^  to  mean  that  the  officer  has,  before  Apr.  16.  or  may 

hereafter  acSy  and  necessarily  contribute  regularly  more  than  one-half  of 

^"f.^(i;  tmThroffi'Jer^^^^^^^  account,  that  he  maintained 

«n  alK^e  for  his  wSe  child,  or  dependent  parent,  and  that  they  occupietl  a 
certam  number  of  Tooiis  at  a  specified  place,  during  the  period  for  which  com- 
mutation ™  charged,  and  in  the  case  of  a  parent,  that  such  parent  was  de- 
^nillTuZn^mfov  support,  be  considered  by  the  accounting  officers  as  suffi- 
dent  to  authorize  the  paVment  of  commutation  of  quarters,  heat  and  light 
under  the  act?    If  not.  what  additional  evidence  will  be  required  for  file  with 

^""^In  ordlnaT^ses  the  evidence  required  by  the  disbursing  officer  to  author- 
ize  navment  S  commutation  of  quarters,  heat,  and  light,  will  be  the  officer  s 
cfrtSe  attach^  t^  his  pay  account  showing  the  full  name  and  post-gffice 
Tddress  of  each  person  for  the  maintenance  of  whom  the  commutation  s 
Hn imS  and  the  exact  degree  of  relationship  of  such  person  to  the  officer ;  if 
wtfr^Wateiientfhat  she  is  then  his  lawful  wife;  if  a  child,  the  date  of  the 
Thnd's  birth  and  whether  married  or  unmarried,  and  if  aged  18  or  more  years 
the  menta^^  of  the  child  should  be  given ;  and  if  a  parent  there  should 

hS  a  statement  showing  that  such  parent  was  actually  dependent  upon  officer 
^  stat^  in  answer  to  the  fourth  question.  If  an  adoptecl  child  or  an  adoptive 
pLentttiere  should  be  presented  proper  record  evidence  that  al  the  formalities 
r«^uired  for  adoption  by  the  law  of  the  domicile  were  complied  with.  *  *  * 
Lmlhf  should  cert^^  as  to  the  number  and  location  of  the  rooms  actually 
^cupied  by  the  wVfe.  child,  and  dependent  parent,  and  as  to  the  exact  period 

'""^;Tund"rcordiSe'^Utling  an  officer  to  commutation  of  quarters,  heat 
and  light,  on  account  of  maintaining  an  abode  for  a  wife,  child,  or  dependent 

^"^?aTwill  he  be  entitled  to  receive  commutation  of  heat  and  light  for  the 
full  number  of  rooms  authorized  by  law  for  his  grade  regardless  of  the 
number  of  rooms  occupied  by  said  dependents,  or  only  for  the  number  of  rooms 
not  exceeding  the  number  authorized  for  his  grade,  actually  occupied  by  said 

dependents?^^  the  rates  of  commutation  of  heat  and  light  in  the  above  cases  be 
determ  ned  under  regulations  prescribing  the  rate  of  commutation    as  of  the 
place^vh^e  the  officer  is  serving,  or  as  of  the  place  where  ^^e  dependents  live? 
^  "(a    The  officer  will  be  entitled  to  receive  commutation  of  ^eat  and  iii7^for 
th   number   of   rooms,   not   exceeding  the   number   authorized   for   his   grade 

-f-j;\r^^^^  and  light  will  be  determined  under 

regulations  prescribing  the  rate  of  commutation  as  of  the  place  where  the 
dependent  Hve.  ^^^^^  furnished  the  wife,  child,  or  parent  with  sufficient 

funds  for  them  to  meet  their  expenses  for  lodging,  heat  and  light  (and  sub- 
sistence)! is  he  entitled  to  draw  commutation  of  heat  and  1  ght  nnder  this  act, 
ff  said  dependents  occupy  one  or  more  rooms,  alone  or  jointly  with  others,  at  a 
hotel  or  boarding  house  where  room  and  board  is  charged  for  as  one  item,  or  as 

6/15/18 


SEC.  63. — officers'  PAY  ACCOUNTS. 


3180 


# 


a  guest  of  friends,  or  during  any  time  consumed  by  them  in  travel  upon  changing 
their  residence  from  place  to  place? ' 

"He  is  entitled  under  this  statute  to  draw  commutation  of  heat  and  light  during 
the  time  said  dependents  alone  occupy  one  or  more  rooms  at  a  hotel  or  boarding  house 
where  room  and  board  are  charged  for  as  one  item,  and  during  the  time  consumed 
by  them  in  travel  upon  changing  their  residence  from  place  to  place,  but  not  where 
they  occupy  alone  or  share  a  room  or  rooms  as  guests,  whether  of  friends,  relatives, 
or  others. 

"  '(10)  In  case  an  officer  on  duty  in  the  United  States  at  a  place  where  public 
quarters  are  not  available  and  therefore  drawing  commutation  of  quarters  in  lieu 
of  personal  quarters  is  ordered  to  duty  in  the  field  in  the  United  States,  or  is  ordered, 
say,  to  France  for  duty  if  he  was  maintaining  an  abode  for  a  wife,  child,  or  dependent 
parent  at  the  tune  of  his  departure  from  his  old  station  and  continues  to  do  so,  is  he 
not  entitled  to  commutation  on  account  of  said  dependents,  commencing  with  the 
next  day  after  the  date  of  his  departure  from  his  old  station?  If  not,  from  what 
date  will  he  become  entitled  to  commutation  on  account  of  said  dependents?  Should 
he  avail  himself  of  any  leave  after  departure  from  his  old  station  and  before  sailing 
from  New  York,  would  this  affect  his  commutation? 

"He  is  entitled  to  commutation  of  quarters  on  account  of  said  dependents  com- 
mencing with  the  next  day  after  the  date  of  his  departure  from  his  old  station,  and  his 
commutation  would  not  be  affected  by  the  fact  that  he  avails  himself  of  an  ordinary 
leave  of  absence  with  full  pay  after  departure  from  his  old  station  and  before  sailing 
from  New  York. ' 

"  *(11)  If  an  officer  is  on  duty  in  the  field  in  the  United  States  and  in  receipt  of 
commutation  of  quarters  on  account  of  maintaining  an  abode  for  a  wife,  chila,  or 
dependent  parent,  and  is  ordered  to  duty  in  France,  is  he  entitled  to  such  commuta- 
tion for  the  period  en  route  from  his  station  in  the  United  States  to  his  place  of  duty 
in  France?    If  not,  for  what  period  would  he  be  entitled  to  said  commutation?* 

"He  is  entitled  to  such  commutation  for  quarters  for  dependents  for  the  period 
en  route  from  his  station  in  the  United  States  to  his  place  of  active  duty  in  France. 

"  '(12)  If  an  officer  is  on  duty  in  France  and  drawing  commutation  of  quarters 
on  account  of  maintaining  an  abode  for  a  wife  in  the  United  States,  and  is  ordered 
to  Washington  for  duty,  where  he  will  be  on  a  commutation  status  on  accoimt  of 
personal  quarters  for  himself,  is  he  not  entitled  to  commutation  on  account  of  said 
dependent  while  en  route  to  Waskington?  If,  instead  of  being  ordered  to  Wash- 
ington, he  is  ordered  to  field  duty  in  the  United  States,  is  he  not  entitled  to  said 
commutation  while  en  route  from  France  and  until  he  reports  to  his  field  station  in 
the  United  States?  Should  he  avail  himself  of  any  leave  while  en  route,  would  it 
have  any  effect  on  this  commutation?' 

"If  ordered  from  active  duty  in  France  to  duty  in  Washington,  D.  C,  his  commuta- 
tion of  quarters  for  his  wife  will  continue  until  the  date  of  his  arrival  within  the  terri- 
torial jiu-isdiction  of  the  United  States,  when  it  will  cease.  If  ordered  from  active 
duty  in  France  to  field  duty  in  the  United  States  he  will  be  entitled  to  commutation 
of  quarters  for  his  wife  while  en  route  from  France  to  his  field  station  in  the  United 
States,  and  such  commutation  will  not  be  affected  by  any  ordinary  leave  of  absence 
with  full  pay  he  avails  himself  of  while  en  route." 


850B.  Heat  and  light  allowances.—"!.  Where  an  oficer  is  occupying  quar- 
ters other  than  public,  the  supply  officer  having  his  accounts  will  pay  commutation 
to  suob  officer  for  the  heat  actually  necessary  for  the  number  of  rooms  actually  occu- 
pied, but  not  exceeding  the  number  to  which  the  rank  of  the  officer  entitles  him  and  5 
in  no  case  exceeding  the  maximum  allowances  set  forth  in  the  following  table  for  the 
zones  of  equal  temperature  in  which  serving,  charts  showing  zones  of  equal  tempera- 
ture to  be  published  in  orders  from  time  to  time. 

10/26/18. 


318d 


CHAP.  XI. — DISBURSING PAY  BOLLS. 


6      **2.  [Effective  on  and  after  October  1,  1918]    The  commutation  rates  for 
officers  not  occupying  public  quarters  will  be  as  follows: 


Months  of— 

1 

December,  January, 
February. 

March,  November. 

April,  May,  October. 

June  1  to 
Sept.  30. 

«4 

o 

»4 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

Zone 

1, 

2, 

3, 

4, 

5, 

«> 

7, 

8, 

0. 

10, 

11. 

12, 

13, 

.  n 

0°to 

20°  to 

30»to 

40»to 

10°  to 

25°  to 

35°  to 

45°  to 

35°  to 

40°  to 

50°  to 

45°  to 

65°  to 

0 

5   ^ 

20". 

30". 

40'. 

60". 

25». 

35». 

46°. 

65°. 

40°. 

60°. 

70°. 

55°. 

75°. 

o  — 

19.35 

$8.85 

$8.50 

$8.15 

$9.00 

$8.60 

$8.35 

$7.25 

$7.75 

$7.65 

$6.80 

$7.55 

$6.80 

'  15.10 

14.10 

13.30 

12.30 

14.80 

13.80 

12.40 

10.90 

12.10 

11.70 

8.50 

11.40 

8.50 

20.40 

18.  M 

17.10 

16.20 

19.65 

18.15 

16.35 

14.10 

15.75 

15.30 

8.50 

14.40 

8.50 

24.40 

22.80 

21.00 

19.40 

23.80 

22.20 

19.80 

17.00 

19.00 

18.40 

8.50 

17.60 

8.60 

28.00 

26.50 

24.25 

22.50 

27.25 

25.50 

23.00 

19.50 

22.25 

21.25 

8.50 

20.50 

8.50 

31.50 

29.70 

27.00 

25.20 

30.60 

28.50 

26.10 

21.90 

24.90 

24.30 

9.00 

23.10 

9.00 

35.00 

32.90 

29.75 

27.65 

33.95 

31.50 

28.70 

24.15 

27.30 

26.95 

9.45 

25.56 

9.4S 

38.40 

36.00 

32.40 

29.60 

87.20 

34.40 

31.20 

26.40 

29.20 

28.80 

9.60 

27.60 

9.00 

41.85 

39.15 

35.10 

31.50 

40.50 

37.35 

33.75 

28.35 

31.05 

30.60 

9.90 

29.70 

9.90 

10 

45.00 

42.00 

37.50 

33.00 

43.50 

40.00 

36.50 

30.50 

32.50 

32.00 

10.00 

31.50 

10.00 

u 

47.85 

44.56 

40.15 

34.65 

45.65 

42.90 

38.50 

32.45 

34.10 

33.56 

10.46 

33.00 

10.46 

"3.  Where  an  officer  occupies  quarters  other  than  public,  the  supply  officer  havng 
his  accounts  will  pay  commutation  of  light  to  such  officer  for  the  number  of  rooms 
actually  occupied,  but  not  exceeding  the  number  to  which  the  rank  of  the  officer 
entitles  him,  at  the  following  rates : 


Kooms. 

April  to 
September, 

inclusive, 
per  month. 

October  to 

March, 

inclusive, 

per  month. 

Kooms. 

April  to 
September, 

inclusive, 
per  month. 

October  to 

March, 

inclusive, 

per  montih. 

6  1                

$0.80 
1.15 
1.50 
1.80 
2.15 
2.49 

$1.20 
1.70 
2.26 

2.76 
3.26 
S.80 

7 

$2.80 
3.10 
3.40 
3.75 
4.05 

$4.30 

8 

4.85 

9 

6.35 

10 

5.90 

11 

6.40 

"For  stations  located  in  the  Tropics  rates  for  each  month  of  the  year  will  be  the 
amounts  given  in  the  preceding  table  for  the  months  April  to  September,  inclusive, 
increased  by  30  per  cent.  For  stations  located  in  Alaska  above  amounts  will  be 
decreased  30  per  cent  for  months  April  to  September,  inclusive,  and  increased  90 
per  cent  for  months  October  to  March,  inclusive.  For  stations  in  the  South  Temperate 
Zone  the  allowances  shown  in  the  preceding  table  will  be  reversed  with  respect  to 
seasons."  (Q.  O.  430,  dated  Oct.  1,  1918.)  (Other  General  Orders  concerning  heat 
and  light:  Nos.  115,  131,  136;  Fuel  allowances,  208.) 

850C.  Credits  afloat  for  quarters,  heat,  and  light. — Commutation  for  quar- 
ters, heat,  and  light  authorized  by  act  of  April  16,  1918,  will  be  credited  on  the  pay 
rolls  upon  presentation  to  the  supply  officer  carrying  the  accounts  of  S.  and  A.  Form 
202a  properly  filled  out  and  signcKl  by  the  officer  interested.  Where  abode  of  wife, 
child,  or  dependents  is  changed  during  a  quarter  the  several  places  of  abode  will 
appear  on  the  same  or  separate  vouchers  as  may  be  necessary  to  properly  show  the 
facts  required.  Upon  making  first  credits  under  the  act  of  April  16,  1918,  to  officers 
already  carried  on  the  rolls,  reference  should  be  made  to  tne  roll  where  certified 
copies  of  the  officer's  orders  may  be  found.  This  should  also  be  done  in  every  case 
where  an  officer  changes  from  a  nonbenefit  to  a  benefit  statua  under  the  act  by  rea- 
son of  marriage,  etc. 

10/26/18. 


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AjirESTPERATU 


.-zrn.: 


50 


rc'tociteff 


k-~ 


\- 


\"s 


l(;;r^ 


4— — " — 

\MEAN  MINIMUM  T^^EMPERATURE 

\  \ 

DECEMBER,  JANUARY  AND  FEBRUARY 

\  \ 


( 


fttlV 


^/''/'. 


5tf 


\ 


Mfl 


FtDtSi 

'     60' 


W«y  iit^ 


— \- 


r:':$i: 


fVUIS. 


Statute  Miles 
wo 


___^o 


Rilometjers 


.^^^::' 


US- 


no* 


105' 


IDO* 


»5° 


90* 


80* 


75" 


A  H<irh  K  r„  /jff,  li,,Hiumn:  >(■> 


INTENTIONAL  SECOND  EXPOSURE 


A^'^PfcNDlX  20-1 


/ 


/ 


HP* 


lOO* 


do* 


7<y 


Z:-'**^ 


/ 


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rlmgen- 


rood 


"S^stf 


ZONfip  OF  EQU.iJ^«Ml'^KATUUE 

— Sean  minimum  t,EBrE3>.ATL'RF. 

\  \ 

UECEJlBER,  JANUARY  AND  FRBRl'ARY 


-o*f  ' 


\ 


FtDtSi 


60 


\ 


.^ci 


x 


;!;■ 


ntt> 


"''m 


p-  ^m. 

p*!!!      ^A-;--! 


k 

1/ 


5tfv 


R/ 


"^i 


'(i£.    M&. 


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ffiHoeifOf 


Statute  Mies 


300  <!O0 


.^<:i-. 


•r»> 


r 


r 


Kilometers         .  ,  „ , 


^;^<«nA/^^' 


llO* 


105' 


IDO* 


95" 


8sr 


80* 


76" 


TtJ* 


AH-iri-  \  f  r./jfff    >i.iHri. 


INTENTIONAL  SECOND  EXPOSURE 


Api^ENDIX  20-2 


130' 


/ 


i^-'^^ 


105' 


"lOO* 


95* 


so- 


so- 


85' 


SO* 


53* 


\ 


/ 


/ 


/ 


u- 


o^v 


*^, 


6» 


'^*> 


%. 


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ff-Wt^'"     ZONE$  OF  EQUALVTEMPERATURE 


Jack^^*^  rli  'Al 


\ 


K&TLi 


V   /'a^Ti^^^ 


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\ 


5L0.       *^<'5/iH>^ 


_,-/"-  ■ 


1 .5/>gj 


ngerv 


-^0<r.Jt7C:zO^^ 


Wm': 


iitjiff- 


^^&       ^^ 


IE  AN  MINIMUM  TEMPERATURE 

\ 

WaRCH  and  NOVEMBER 


cr> 


li    )' 


-■•^■^T"'! 


-4— --^^"ji^^^'^i- 


1^* 


-:\v^ 


!  J- 


4oo    eo      o^ 


StAtiitR  ^files 


V 


^•^'      / 


Rflometfrs  


K- 


cfe<rt. 


lis* 


no* 


JUS 


lOt»* 


90° 


SS" 


75" 


^i^L 


ANfu-nfiCulMli  liithtmt.i*:  .\f,* 


APt^ENDIX  20-2 


so* 

— ^" 


o5* 


^T;/.- 


.„...''i' 


>a^. 


i-' 


^ 

I 


.-issi 


M<1 


i 


.  \i^' 


,,*»t""" 


-? 


ZONES  OF  EQUAL  TElTPERATtRE 

MEAN  MINIMUM  TEMPERATURE  ' 

i 

APRIL,  MAY  AND  OCTOBER 


Aff->fn\r,'/jf/,  n.ifiii!inn    .^f.t 


INTENTIONAL  SECOND  EXPOSURE 


APPENDIX  20-2 


/ 


I  I 


nsr 


JUf 


it»s* 


siy 


80' 


''^. 


y 


■f\_ 


"♦a, 


/ 


U 


X 


-AU 


.."T 


-St-'t^ 


Je^i 


1*'^^. 


'<?; 


ft.* 


/ 


I  P^A 


.    ^r«*M 


.    '8 


;  '^>ifes/'^^^-...,i^ . 


■-•'-■4--J-    'V      ! 


fi^tft 


»b, 


'^>if-<'^ 


■"■-I 


N. 


II  #■/  -^     --' 


-?&«/». 


^^j 


r — 


y 


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i{ft>/»«<'^ 


^^'^ 


•"^  ^{^£f^?>-«^'-. 


/«& 


^ 


V 


u. 


"<:. 


^JJ*. 


^3^ 


v*v 


•^•**» 


•v 


;  V 


\  „  SChc^Oify^  * 


^  dtp'* 


f,\cr; 


LO-' 


0»»*\ 


V 


..Ra^^?''^ 


iJs 


tfu/'" 


I 


.'Z^vUi^      ^ 


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m^'iy^^ 


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\ 


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/^Sy*ffewr/       "y^waij  j?j 


/ 


^ 


V^V,;^-.    ^- 


-X^o^^wn^sf 


AS 


M<l 


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s:^^^.^\^^^ 


1^<*<^'^« 


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/75/// 


t 


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nam'''//  '  ■    ' 


i^-'-"" 


r/V4*/ 


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.,-^: 


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/ 


■^'^^ 


-4-41  ^ 


wr 


^-^    X-X 


^Asa^f'' 


c-    -<< 


IkiZUia 


X 


5>rt;% 


\  \ 


&rtrf' 


Si., 


Arvr^ 


;j-tr: 


n  \ 


\ 


\o^- 


\let 


\{ 


Mr-  V  (  Urr„nl    ■  ^^^^P^^"-"'"      ZONES  OF  EQUAL, TEJVrPERATt  RE 

r:/tejr2t:i>ii^  r-:  ,_ 


^W  A>/2 


"^"^ 


■>. 


fl^-.^.  1 


Gta% 


w\ 


'iXrockef 


'itfOi 


foo<i 


tl*»» ' 


^EAN  MINIMUM  TEMPERATUKE 

APRIL,  MAY  AND  OCTOBER 


Ft  DeSui. 


^orajigen- 


70' 


V 


lOO     so       «• 


Ststvi  to  Miljes 
u>o ioo 


«>o *gc 


n 


IQlcimetei's 


';Ja_3r.'i.^;; 


lis' 


ao* 


■T05' 


lOO' 


95* 


t^O* 


8S° 


80' 


n 


i,v.' /,  .  f.  ;.i.;i,  !:.  !■■.■■  ,•■>  :,'» 


APPENDIX  20-4 


"^  L--^^ <"°^^^"';;.';''.o2 


AHnrnK(o/jH>  I'.;ihiii4>iv  ,\/,f 


INTENTIONAL  SECOND  EXPOSURE 


APPEiNDlX  20-4 


J30' 


/ 


"r-vT 


136°    Bea-km-i^^    J^uT 


as,' 


V>'' 


'        ^ 


; 


I   I    ' 


'^«. 


'•*■* 


•"/T. 


/ 


/ 


~^--^^v 


■eJ- 


/  ,->' 


lOO' 


F/fe« 


95' 


fo* 


75; 


TO' 


as* 


"^7 


"j:7 


i^  * 


-^: 


w 


£7 


s1>- 


^    v?iaH9 


'!>-. 


^'<^ 


4^< 


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j:.^;^ 


«».-^ 


,ii'* 


fc-'fl^^''" 


^i 


I 

'I 


V^  \f 


^>^-. 


o  t»7ii^''  '*''*'^ 


.•■"C^-'" 


^^■w 


r'jj 


,f 


■ .,/ 


^-^^, 


/ 


^V 


■  ^ 


V 


50.  . 


5^ 


^/./ 


„^^>wtj«g>< 


ii*.«rr.-»' 


«f>' 


sv* 


pw' 


.«<" 


•tt^* 


,,^<r" 


Moi 


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/       r--.. 


?Jka/.        . 


W, 


/ 


/■ 


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^^•j 


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y 


1, 


'''*'3=<?- 


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1-  -■-'(r/f  ; 


tar 


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<^«w. 


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3n 


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y 


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— ^  ' 


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/ 


:€^ 


^^Ocjht.     I 


TK. 


««.• 


X 


:     t^JBoj^wpa 


V 


35" 


^s^^.^^^-^' 


jf^' 


'/  !7f 


* 


i£T<e2«  jSoeR;     \J''  (i  .'   Jr-L^-^j        C<>«{^''^^-<lA    ^    4\^r^''''  ■ 


\ 


» 


V 


1 


Si 


\     I 


ami 


ftdarpon 


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iiieMA 


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I 

!  a«fl — 


r/ 


r\  { 


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5k 


U 


f  ^^^%ri*ft.Sj 


w''^!>:/«r/^ 


75" 


^\\^ 


i    75- ■ 


i         1 . 


Wr'"'     ZOI^ES  OF30lIAl^tFEMl>ERA  rUKE 

"^^  .^EAN  MINIMUM  T^MPERATrRE 

^^  II  NK,  jn  ^  .  AUGUST  VnI>  SEPTEMBER 


%A 


\ 


c 


ngerv 


r^'' 


K 


iH-ffK  ^^^^^ffrX^l 


in 


r-'-v 


^;//' 


;.^K- 


^ 


■ElometKi-s 


1. 


Cieni 


Lie 


J  i'f  ■in'-ii 


V-  ' 


I^Z^ 


I15* 


■asr 


JtC'5' 


10  O* 


95* 


90* 


-^:^ 


85- 


7..  t/^"  <'"I 


BO* 


7!? 


7<y 


ANilfll  Kltilj/h   .'::-ii,.,,  ■ 


SEC.   53.^— OFFICERS     PAY  ACCOUNTS. 


318b 


Daily  rates  of  commutation  of  quarters — iViat;y. 


• 


Days. 

Ensigns, 
2  rooms. 

Lieuten- 
ants 
(junior 
grade), 
3  rooms. 

Lieuten- 
ants, 4 
rooms. 

Lieuten- 
ant com- 
manders, 
5  rooms. 

Com- 
manders, 
6  rooms. 

Cap- 
tains, 7 
rooras. 

Rear  ad- 
mirals 
(second 
nine),  8 

rooms. 

• 

Rear  admi- 
rals (first 
nine),  chiefs 
of  bureaus, 
and  Judge 
Advocate 
General,  9 
rooms. 

Vice 
admirals, 
(second 
in  com- 
mand of 
fleet),  10 
rooms. 

Admirals 
in  com- 
mand of 
fleet,  and 
Chief  of 
Naval 
Opera- 
tions, 11 
rooms. 

$24  per 
month. 

$36  per 
month. 

$48  per 
month. 

$60  per 
month. 

$72  per 
month. 

$84  per 
month. 

$96  per 
month. 

$108  per 
month. 

$120  per 
month. 

$132  per 
month. 

1 
2 
3 
4 
5 

$0.80 
1.60 
2.40 
3.20 
4.00 

$1.20 
2.40 
3.60 
4.80 
6.00 

$1.60 
3.20 
4.80 
6.40 
8.00 

$2.00 
4.00 
6.00 
8.00 

10.00 

$2.40 
4.80 
7.20 
9.60 

12.00 

$2.80 

5.60 

8.40 

1L20 

14.00 

$3.20 

6.40 

9.60 

12.80 

16.00 

$3.60 
7.20 
10.80 
14.40 
18.00 

$4.00 
8.00 
12.00 
16.00 
20.00 

$4.40 
8.80 
13.20 
17.60 
22.00 

ft 
7 
8 
9 
10 

4.80 
5.60 
6.40 
7.20 
8.00 

7.20 

8.40 

9.60 

10.80 

12.00 

9.60 
n.20 
12.80 
14.40 
16.00 

12.00 
14.00 
16.00 
18.00 
20.00 

14.40 
16.80 
19.20 
21.60 
24.00 

16.80 
19.60 
22.40 
25.20 
28.00 

19.20 
22.40 
25.60 
28.80 
32.00 

21.60 
25.20 
28.80 
32.40 
36.00 

24.00 
28.00 
32.00 
36.00 
40.00 

26.40 
30.80 
35.20 
39.60 
44.00 

11 

12 
13 
14 
15 

8.80 

9.60 

10.40 

11.20 

12.00 

13.20 
14.40 
15.60 
16.80 
18.00 

17.60 
19.20 
20.80 
22.40 
24.00 

22.00 
24.00 
26.00 
28.00 
30.00 

28.40 
28.80 
3L20 
33.60 
36.00 

30.80 
33.60 
36.40 
39.20 
42.00 

35.20 
38.40 
41.60 
44.80 
48.00 

39.60 
43.20 
46.80 
50.40 
54.00 

44.00 
48.00 
52.00 
56.00 
60.00 

48.40 
52.80 
57.20 
61.60 
66.00 

16 
17 
18 
19 
20 

12.80 
13.60 
14.40 
15.20 
16.00 

19.20 
20.40 
21.60 
22.80 
24.00 

25.60 
27.20 
28.80 
30.40 
32.00 

32.00 
34.00 
36.00 
38.00 
40.00 

38.40 
40.80 
43.20 
45.60 
48.00 

44.80 
47.60 
50.40 
(      53.20 
56.00 

51.20 
54.40 
57.60 
60.80 
64.00 

57.60 
61.20 
64.80 
68.40 
72.00 

64.00 
68.00 
72.00 
76.00 
80.00 

7a  40 
74.80 
79.20 
83.00 
8a  00 

21 
22 
23 
24 
25 

16.80 
17.60 
18.40 
19.20 
20.00 

25.20 
26.40 
27.60 
28.80 
3a  00 

33.60 
35.20 
36.80 
38.40 
40.00 

42.00 
44.00 
46.00 
48.00 
50.00 

50.40 
52.80 
55.20 
57.60 
60.00 

58.80 
61.60 
64.40 
67.20 
70.00 

67.20 
70.40 
73.60 
76.80 
80.00 

75.60 
79.20 
82.80 
86.40 
90.00 

84.00 
88.00 
92.00 
96.00 
100.00 

92.40 

90.80 

101.20 

105.60 

iiaoo 

26 
27 
28 
29 
30 

20.80 
21.60 
22.40 
23.20 
24.00 

31.20 
32.40 
33.60 
34.80 
36.00 

41.60 
43.20 
44.80 
46.40 
48.00 

52.00 
54.00 
56.00 
58.00 
60.00 

62.40, 

64.80 

67.20 

69.60 

72.00 

72.80 
75.60 
78.40 
8L20 
84.00 

83.20 
86.40 
89.60 
92.80 
96.00 

93.60 

97.20 

100.80 

104.40 

108.00 

104.00 
108.00 
112.00 
116.00 
120.00 

114.40 
11&80 
123.20 
127.00 
132.00 

10/26/18. 


318F 


CHAP.  XI. — ^DISBUBSING — ^PAY  BOLLS. 
Zone  index — Beat. 


December, 
January, 
February. 


Zone. 


Annapolis.  Md 

Atlanta,  ua 

Baltimore,  Md 

Boston,  Mass 

Bremerton,  Wash 

Buffalo,  N.Y 

Charleston,  S.  C 

Chicago,  HI 

Clnciimati,  Ohio 

Cleveland.  Ohio , 

Denver,  Colo , 

Detroit,  Mich 

Houston,  Tex 

Indianhc^,  Md 

Joplin,  Mo 

Key  West,  Fla 

Leavenworth,  Kans... 

Los  Aneeles,  Cal , 

Mare  Island,  Cal , 

New  Orleans,  La 

Newport,  R.  I 

New  York,  N.Y , 

Norfolk,  Va 

Pensacola,  Fla 

Philadelphia,  Pa 

Pittsburgh,  Pa 

Portland.  Oreg 

Port  Royal,  S.  C 

Portsmouth,  N.  H . . . 

St.  Louis,  Mo 

St.  Paul,  Minn 

Salt  Lake  City,  Utah. 

San  Diego,  Cal 

San  Francisco,  Cal . . . 

Seattle.  Wash 

Washington,  D.C.... 
Winthrop,  Md 


March, 
November. 


April,  May, 
October. 


Zone. 


Athens,  Greece 

Belfast,  Ireland 

Berlin,  Germany 

Berne,  Switzerland 

Bnissels,  Belgium 

Bucharest,  Roumania — 
Buenos  Aires,  Argentina. 
Constantinople,  Turkey.. 
Copenhagen,  Denmark... 

The  Hague,  Holland 

Hawaiian  Islands 

London,  England 

Madrid,  Spain 

Mexico  City,  Mexico 

Nagasaki,  Japan 

Paris,  France 

Peking,  China 

Petrograd,  Russia 

Quito,  Ecuador 

Romie,  Italy 

Santiago,  Chile 

Saumur,  France 

Shanghai,  China 

Sofia,  Bulgaria 

Stockholm,  Sweden 


6 
7 
6 
6 
7 
6 
S 
6 
7 
• 
• 
6 
8 
7 
6 
8 
6 
8 
8 
8 
6 
6 
7 
8 
6 
6 
7 
8 
6 
8 
5 
6 
8 
8 
7 
7 
7 


8 

7 

5 

5 

6 

5 

8 

6 

6 

6 

8 

6 

7 

7 

8 

7 

5 

5 

8 

6 

8 

7 

8 

5 

S 


Zone. 


10 
11 
10 
10 
10 
10 
11 
10 
10 
10 
9 
10 
11 
10 
11 
11 
10 

11 

10 

11 

10 
10 

11 
11 

10 
10 
10 

11 

10 
10 
10 
10 

11 

10 
10 
10 
10 


June,  July, 

August, 
September. 


11 

10 

10 

10 

10 

9 

12 

10 

9 

9 

8 

10 

10 

10 

12 

10 

10 

9 

11 

11 

12 

10 

12 

9 

9 


Zone. 


^* 


18 

IS 

18 

IS 

13 

IS 

IS 

IS 

IS 

IS 

13 

IS 

IS 

IS 

IS 

IS 

IS 

IS 

13 

U 

IS 

IS 

IS 

IS 

IS 

IS 

13 

IS 

IS 

IS 

IS 

13 

IS 

13 

IS 
IS 


IS 
IS 
13 
13 
13 
13 

4 
IS 
13 
13 
IS 
13 
13 
IS 
IS 
13 
13 
13 
IS 
IS 

4 
13 
IS 
IS 
If 


•    • 


SEC.  53. — OPFICEBS'  PAY  ACCOUNTS. 


Zone  index — Heat — Continued. 


318G 


Tientsin,  China 

Tokyo,  Japan 

Vienna,  Austria 

ALL  YEAB  ROUND. 

Baguio  and  Camp  Keithly,  Pliilippine  Islands 

Bogota,  Colombia 

Cuba 

Dominican  Republic 

Guam,  Ladrone  Islands 

Guatemala  City,  Guatemala 

Haiti 

Lima,  Peru 

Monrovia,  Liberia 

Nicaragua 

Panama  Canal  Zone 

Philippine  Islands,  except  Baguio  and  Camp  Keithly 

Porto  Rico 

Riode  Janiero,  Brazil 

Vera  Cruz,  Mexico 

Virgin  Islands 


December, 
January, 
February. 


Zone. 


12 
12 
13 
13 
13 
12 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 


March, 
November. 


Zone. 


April,  May, 
October. 


June.  July, 

August, 
Septembisr. 


Zone. 


13 
12 
13 
13 
13 
13 
IS 
13 
13 
13 
13 
13 
13 
13 
13 
13 


10 

10 
10 


12 
12 
13 
13 
13 
12 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 


Zone. 


13 

ts 


13 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 
13 


"For  purposes  of  commutation  of  heat  that  part  of  California  lyinc^  west  of  the 
one  hundred  and  twenty-second  degree  of  longitude  and  north  of  37**  3(K  of  latitude 
shall  be  considered  as  in  zone  No.  10  for  the  months  of  April,  May,  and  October." 
(Par.  2536,  Manual  for  Quartermaflter  Corps,  U.  S.  Army,  1916.) 

10/26/18. 


10/26/18. 


318H 


CHAP.  XI. — DISBURSING — PAY  ROLLS. 
Table  of  commutation  of  heat  and  light  allowances. 


Ro(Bns 


S 


December,  January,  and 
February. 


March  and  November. 


Zone  1. 


Heat. 
Light. 


Total. 


Heat.. 
Light. 


S9.35 
L20 


10.55 


15.10 
L70 


Zone 2.  Zones. 


$8.85 
1.20 


10.05 


14.10 
1.70 


Total. 


Heit., 
Light. 


Total. 


Heat., 
Light. 


Total. 


16.80 


20.40 
2.25 


22.65 


24.40 
2.75 


Zone  4.  Zone  5.  Zone  6 


$8.50 
L20 


9.70 


13.30 
L70 


$8.15 
L20 


9.35 


12.30 
L70 


15.80 


18.90 
2.25 


2L15 


27.15 


22.  SO 
2.75 


Heat., 
Light. 

Total. 


Heat., 
Light. 


28.00 
3.25 


3L25 


3L50 
3.80 


25.55 


26.50 
3.25 


15.00 


17.10 
2.25 


19.35 


2L0O 
2.75 


$9.00 
L20 


10.20 


14.80 
L70 


Zone  7. 


$8.60 
L20 


9.80 


14.00 


16.20 
2.25 


18.45 


19.40 
2.75 


23.75 


29.75 


24.25 
3.25 


27.50 


Total 35.30 


29.70 
3.80 


8 


Heat.. 
Light. 


Total. 


Heat.. 
Light. 


Total. 


10 


11 


Heat., 
Light. 


Total. 


35.00 
4.30 


39.30 


38.40 
4.85 


43.25 


33.50 


32.90 
4.30 


37.20 


27.00 
3.80 


30.80 


22.15 


16.50 


19.65 
2.25 


13.80 
L70 


$8.35 
L20 


9.55 


15.50 


12.40 
L70 


14.10 


Zones. 


$7.25 
L20 


8.45 


10.90 
1.70 


21.90 

23.80 
2.75 


26.55 


22.50 
3.25 


25.75 


27.25 
3.25 


30.50 


18.15 
2.25 


20.40 


22.20 
2.75 


24.95 


16.35 
2.25 


18.60 


19.80 
2.75 


22.55 


12.60 


14.10 
2.25 


16.35 


17.00 
2.75 


25.50 
3.25 


25.20 
3.80 


29.00 


29.75 
4.30 


36.00 

4.85 


41.85 
5.35 


40.85 


39.15 
5.35 


Heat., 
Light. 


Total. 


Heat., 
Light. 


Total. 


47.20 


45.00 
5.90 


50.90 


47.85 
6.40 


54.25 


44.50 


34.06 


32.40 
4.85 


37.25 


27.65 
4.30 


3L95 


30.  CO 
3.80 


28.75 


28.50 
3.80 


34.40 


33.95 
4.30 


38.25 


29.60 

4.85 


35.10 
5.35 


40.45 


42.00 
5.90 


47.90 


44.55 
6.40 


60.95 


37.50 
5.90 


43.40 


34.45 


3L50 
5.35 


37.20 

4.85 


42.06 


32.30 


23.00 
3.25 


26.25 


26.10 
3.80 


31.50 
4.30 


35.80 


34.40 
4.85 


40.50 
5.35 


39.25 


29.90 


19.75 


19.50 
3.25 


22.75 


21.90 
3.80 


28.70 
4.30 


33.00 


3L20 
4.85 


37.35 
5.35 


36.85 


33.00 
5.90 


40.15 
6.40 


46.55 


38.90 


34.65 
6.40 


41.05 


45.85 


43.50 
5.90 


49.40 


45.65 
6.40 


52.05 


42.70 


40.00 
5.90 


45.90 


42.90 
6.40 


36.05 


25.70 


24.15 
4.30 


28.45 


26.40 

4.85 


33.75 
5.35 


39.10 


36.50 
5.90 


3L25 


28.35 
6.35 


33.70 


42.40 


49.30 


38.50 
6.40 


44.90 


30.50 
5.90 


36.40 


32.45 
6.40 


38.85 


Note  —For  stations  located  in  the  Tropics,  rates  for  light  for  each  month  of  the 
Julv  August,  and  September  increased  by  30  per  cent.  For  posts  located  in  Alaska, 
Mav  June  July,  August,  and  September,  and  increased  90  per  cent  for  the  months 
in  the  South  Temperate  Zone  the  allowances  shown  in  above  table  wiU  be  reversed 
Konea-  commutation  of  light  is  computed  according  to  months  only. 

The  forec-oing  table  is  based  on  allowances  for  a  lull  month.  Commutation  of  h^t 
actual  number  of  days  in  the  month  for  which  settlement  is  made.    (18  Comp.  908.) 

10/26/18 


fc 


SEC.  53. — OFFICERS     PAY  ACCOUNTS. 
Table  of  commutation  of  heat  and  light  allowance*. 


319 


Apsil  and  May. 

October. 

June,  July,  August, 
and  September. 

Rooms. 

Zone  9. 

Zone  10. 

Zone  11. 

Zon^9. 

Zone  10. 

Zone  11. 

Zone  12. 

Zone  13. 

$7.75 
.80 

$7.65 
.80 

$6.80 
.80 

$7.75 
L20 

$7.65 
1.20 

$6.80 
1.20 

$7.55 
.80 

$6.80 
.80 

1 

8.55 

8.45 

7.60 

8.95 

8.85 

8.00 

8.35 

7.60 

12.10 
L15 

11.70 
L15 

8.50 
L15 

12.10 
1.70 

11.70 
1.70 

8.50 
1.70 

1L40 
1.15 

8.50 
L15 

1 

13.25 

12.85 

9.65 

13.80 

13.40 

10.20 

12.55 

9.65 

15.75 
L50 

15.30 
L60 

8.50 
L50 

15.75 
2.25 

15.30 
2.25 

8.50 
2.25 

14.40 
L50 

8.50 
L50 

S 

17.25 

16.80 

10.00 

18.00 

17.55 

10.75 

15.90 

10.00 

19.00 

L80 

18.40 
1.80 

8.50 
1.80 

19.00 
2.75 

18.40 
2.75 

8.50 
2.75 

17.60 
L80 

8.50 
L80 

4 

20.80 

20.20 

10.30 

21.75 

21.15 

11.25 

19.40 

10.30 

22.25 
2.15 

21.25 
2.15 

8.50 
2.15 

22.25 
3.25 

21.25 
3.25 

8.50 
3.25 

20.50 
2.15 

850 
2.15 

• 

24.40 

23.40 

10.65 

25.50 

24.50 

U.75 

22.65 

10.65 

24.90 
2.45 

24.30 
2.45 

9.00 
2.45 

24.90 
3.80 

24.30 
3.80 

9.00 
3.80 

23.10 
2.45 

9.00 
2.45 

e 

27.35 

26.75 

11.45 

28.70 

28.10 

12.80 

25.55 

11.45 

27.30 
2.80 

26.95 
2.80 

9.45 
2.80 

27.30 
4.30 

26.95 
4.30 

9.45 
4.30 

25.55 
2.80 

9.45 
2.80 

f 

30.10 

29.75 

12.25 

3L60 

31.25 

13.75 

28.35 

12.25 

29.20 
3.10 

28.80 
3.10 

9.60 
3.10 

29.20 
4.85 

28.80 
4.85 

9.60 

4.85 

27.60 
3.10 

9.60 
3.10 

t 

32.30 

3L90 

12.70 

34.05 

33.65 

14.45 

30.70 

12.70 

31.05 
3.40 

30.60 
3.40 

9.90 
3.40 

31.05 
5.35 

30.60 
5.35 

9.90 
5.35 

29.70 
3.40 

9.90 
3.40 

• 

34.45 

34.00 

13.30 

36.40 

35.95 

15.25 

33.10 

13.30 

32.50 
3.75 

32.00 
3.75 

10.00 
3.75 

32.50 
5.90 

32.00 
5.90 

10.00 
5.90 

3L50 
3.75 

10.00 
3.75 

10 

36.25 

35.75 

13.75 

38.40 

37.90 

15.90 

35.25 

13.75 

34.10 
4.05 

33.55 
4.05 

10.45 

4.05 

34.10 
6.40 

33.55 
6.40 

10.45 
6.40 

33.00 
4.05 

10.45 
4.05 

u 

38.15 

37.60 

14.50 

40.50 

39.95 

16.85          37.05          14.50 

year  will  be  the  amounts  given  in  the  above  table  for  the  months  of  April,  May,  June, 
above  amounts  for  light  will  be  decreased  30  per  cent  for  the  months  of  April, 
of  October,  November,  December,  January,  February,  and  March.  For  staUons 
with  respect  to  seasons.    Commutation  of  heat  is  computed  according  to  months  and 

and  light  allowances  for  fractional  parts  of  a  month  are  computed  on  the  basis  of  the 
10/26/18 


320 


CHAP.  XI. — DISBURSING — PAY  ROLLS. 


851.  Payments  to  Ofllcers.— (Cash  and  checla,  see  pare.  ^67.  768.)  J 'The 
laws  in  mostcases  provide  simply  for  the  payment  of  an  annual  sum  to  ofi^e^  ^ut 
both  public  and  pnvate  convenience  requu-e,  and  custom  has  fully  established, 
the  pmctice  of  pa^g  officers  once  a  month,  and  this  is  now  to  bo  regarded  as  the 
authorized  rule  of  the  service."    (N.  R.  438&-1.) 

"Officers  traveling  abroad  or  residing  in  remote  parts  of  the  co^f  ^J^^  *^,^Yn?J? 
pleasure  or  convenience,  where  the  ordinary  methods  of  payments  can  not  apply, 
mustthemselves  bear  the  delay,  inconvenience,  and  expense  which  may  be  caused 
Sereby  and  they  must  also  evidence  the  fact  of  their  right  to  pay  by  their  offici^ 
ri4ature  made  on  the  date  to  which  payment  is  desired  This,,  however  does  not 
Wy  to  officers  on  duty  at  places  where  it  is  nec^ry  that  their  accounts  be  kept 
bv  officers  of  the  Pay  Corps  stationed  elsewhere;  m  such  c^es  checks  for  pay  for- 
^d^  on  the  date  pay  is^ue  without  evidence  from  the  officer  to  whom  it  is  due 
that  he  is  on  that  date  entitled  to  it. "    (N.  R.  4385-2.) 

852.  Transfers.— "The  transfer  of  an  officer's  account  from  one  officer  of  the 
Pay  Corps  to  another  shall  be  made  directly.  If  there  is  an  allotment  the  officer 
making  the  transfers  shall  note  thereon  the  monthly  sum  allotted,  with  the  place 
of  payment  and  the  date  of  expiration."    (N.  I.  489Q-2.)  ♦  j  *« 

"When  an  officer  is  granted  leave  of  absence,  placed  on  furlough,  «' directed  to 
await  ordere,  his  account  shall  be  transferred  to  tlie  disbursmg  officer  of  such  shore 
station  as  he  may  prefer. "     (N.  R.  4120-2.)  . 

853.  Settlements-Dismissal  or  resignation.— "Officers  dismissed  or  resign- 
ing shall  be  paid,  including  the  date  they  receive  official  notice  of  dismissal  or  ac- 
ceptance of  resignation,  unless  another  date  is  specified  as  the  opej^om  whi^  it 
a5i  Lke  effect.^The  proper  officer  of  the  Pay  Corps  shall  be  notified  by  the  officer 
under  whom  the  dismissed  or  resigning  officer  is  servmg,  of  such  final  date.       (IN .  n. 

864.  Vouchers.— "Before  an  officer  of  the  Pay  Corps  can  receive  credit  for 
a  payment  made  to  an  officer  for  any  service  he  must  produce  the  order  under  which 
the  service  has  been  performed,  or  a  copy  thereof  with  aU  mdorsemente,  certified 
by  the  officer  to  be  such,  together  with  a  certificate  by  the  officer  of  ^e  time  at  which 
he  left  his  domicile  or  station  to  enter  upon  such  duties.  The  officer  making  the 
payment  shall  always  inspect  the  original  order  and  satisfy  himself  that  all  mdorse- 
ments  are  embraced  in  the  certified  copy. "    (N.  I.  4885.) 


• 


^  <  Section  54.— MARINES'  PAY  ACCOUNTS. 

Note. — See  also  precedins  sections,  where  applicable. 

861.  Pay  rolls  and  accounts. — 

/.  Marine  officers  accounts  will  be  carried  on  the  rolls  of  the  supply  officer  of 
the  vessel,  in  the  same  manner  as  officers  and  enlisted  men  of  the  Navy. 

2.  Enlisted  men — pay  rolls. — "  He  [the  marine  officer]  shall  prepare  and  sub- 
mit, in  the  same  manner  and  on  the  siime  form  as  is  provided  for  the  payment 
of  marines  at  shore  stations,  [semi-]  monthly  pay  rolls,  in  duplicate,  to  the 
supply  officer  of  the  ship,  retaining  a  third  copy,  such  rolls  to  show  in  the 
column  of  *  Remarks '  all  necessary  data  to  support  any  extra  credits  appear- 
ing thereon ;  the  original,  when  approved  by  the  commanding  officer  of  the  ship, 
will  constitute  the  supply  officer's  authority  for  the  payment  of  the  roll.  After 
payment  has  been  accomplished  he  shall  make  such  corrections  in  the  retained 
roll  as  are  necessary  to  make  it  agree  with  the  original  as  audited  and  settled 
by  the  supply  officer,  make  the  necessary  entries  in  the  *  Service  Record  Book,* 
obtain  the  certificate  of  the  supply  officer,  in  the  space  provided,  to  the  effect 
that  said  roll  is  a  copy  of  the  roll  upon  which  payment  was  made,  after  which 
he  shall  transmit  the  same  to  the  paymaster  of  the  corps,  U.  S.  Marine  Corps, 
through  the  Bureau  of  Supplies  and  Accounts."     (N.  I.  3645-2.) 

It  will  not  be  necessary  to  obtain  copies  of  orders  or  vouchers  to  support 
extra  credits  appearing  on  the  pay  roll  submitted  by  the  commanding  officer  of 
marines.  This  does  not  apply  to  requests  for  credit  or  checkage  from  other 
ships  or  stations,  or  similar  requests  from  the  Auditor  for  the  Navy  Depart- 
ment, which  should,  in  all  cases,  be  filed  with  the  pay  roll. 

Officers  receiving  notices  of  short  credits  in  the  accounts  of  enlisted  men  of 
the  Marine  Corps  will  immediately  make  such  credits  on  their  rolls  without 
regard  to  the  quarter  during  which  the  short  credits  occurred  or  upon  whose 
rolls  the  men  in  question  were  borne. 

In  cases  where  the  men  have  been  transferred  before  the  notices  of  short 
credits  are  received,  requests  for  credits  will  be  forwarded  to  the  officers  to 
whom  the  accounts  of  the  men  were  transferred.     ( S.  A.  M.  3377. ) 

Claims  and  disbursements,  see  paragraph  661  et  seq. 

The  supply  officer  of  the  ship  is  charged  with  all  the  duties  of  auditing, 
verifying,  and  settling  the  pay  rolls  of  marines.  The  commanding  officer  of 
the  marine  detachment  is  charged  only  with  the  preparation  and  submission 
of  the  pay  rolls  and  the  certification  of  the  facts  upon  which  the  credits  and 
debits  thereon  are  based.  The  marine  officer  is  in  no  sense  a  paymaster  of 
the  marine  detachment,  and  payments  of  marine  rolls  will  be  made  by  the 
supply  officer  after  he  has  audited  and  verified  the  names,  rates,  and  balances 
from  previous  rolls,  and  all  debit  and  credit  items,  together  with  extensions, 
etc.,  to  see  that  such  are  correct  and  that  such  agree  with  the  facts  as  certified 
on  the  rolls  or  of  record  elsewhere  in  the  case.     (S.  A.  M.,  2232.) 

The  pay  rolls  of  marines  will  be  filed  with  the  supply  officer's  accounts  for 
the  period  in  which  the  settlement  was  made,  e.  g.,  the  pay  roll  covering  the 
period  from  September  1  to  30,  being  paid  under  the  regulations  on  October  5, 
would  be  a  voucher  to  the  account  for  the  second  quarter,  and  should  be  filed 
therewith.     (S.  A.  M.,  2234-7.) 

S.  Allotments. — (Transfer  of,  see  par.  861-8.)  Allotments  will  be  prepared 
in  duplicate  and  forwarded  as  provided  in  par.  724.     They  should  be  "ap- 

5/24/17.  321 


322 


CHAP.   XI. — DISBURSING — PAY  ROLLS. 


proved  and  witnessed"  by  the  commanding?  officer  or  nonconnnissioned  officer 

^"f^S^f^^^^^^ffi^willUn^-^^^^^ 

,J,|.,r  WAV   to  include  all  deposits  made  by  enlisted  men  of  the  Mai  me  Corps 
.fc  sh. rV^c'e^Lage  on  ro51s  after  «uch  ch«.Uages  have  been  umde  on  rolls 
.nhmittnl  for  settlement.     (Transfers,  see  8.  below.)     (S.  A.  ii..  —\-> 

5.  ]"v«.r»y»^Pa"nents  will  be  subject  to  the  provisions  regulating  the 
i««nit*  nf  monev  to  crew  and  marines  (par.  761  et  seq.). 

Under ™Sl  circumstances  within  the  discretion  of  the  commanding  officer 
If  thfsliinSedLl  money  requisitions  may  be  paid.  Opposite  such  amounts 
should  be  staS  the  words  "paid  on  individual  receipt."  Should  such  a  man 
K^nsferr^blfore  the  rendition  of  the  monthly  roll  upon  which  the  charge  is 
to  bLmade%  account  will  be  extended  on  the  roll  to  include  f^f^^^^^l^^^^ 
Ter  and  the  amount  of  the  payment  charged  thereon  as  f^f  \^.  ^f^^^^f  ^^'  P^^^^ 
entry  being  made  in  the  service-record  book  to  show  the  state  of  «ie  man  s 
«pr.o,inf  as  last  settled  to  include  the  date  of  transfer.     (S.  A.  M.  2233-7.) 

The  auditor's  offi^^^  that  pay  receipts  covering  special  payments  be 

fonvarS^r  w[t^  the  pay  roll,  as  well  as  all  pay  receipts  covering  unsigned 

"""^f^cioihina —The  supply  officer  at  the  end  of  each  month  will  prepare  an 
invoice  in  trfplicate  accompanying  same  by  individual  receipts)  for  all  items  of 
c^otMng  and  small  stores  that  kre  to  be  charged  on  the  naonth ly  pay  roll  by  the 
«,mmand1ng  officer  of  the  marine  detachment.  This  invoice  will  be  receipted  by 
S™?omS?ng  officer  of  the  marine  detachment.  When  men  are  transferred 
u^fchTr^Sl  nothing  will  be  promptly  invoiced  in  a  similar  manner.     (See  par. 

^men  pay  accounts  are  ^^^l^^' }^rT'^^^'^  ^*  ''''''°*  ''^"''''  '""^ 
fiftthinff  receipts  to  be  forwarded.     (S.  A.  M.,  ^r^dd-^.;       ,,,  .    ^,  4.    ^* 

7  "eaS  /or  c//6cfca.ae.-Requests  for  checkage  or  credit  in  tlie  accounts  of 
eJisted  men  of  the  Marine  Corps,  addressed  to  another  officer  to  cover  differ- 
!^«  in  nav  or  allowances  (short  credited  or  overpaid)  which  the  supply  officer 
hSf  d'^^sco^erfon  c^^^^^^^  submitted  to  or  settled  by  him.  or  which  come 

tn^ls  attention  through  the  administrative  analysis  of  the  marine  pay  roll,  or 
ISro  leh  the  audiWs  stateme  of  differences  upon  settlement  of  the  account. 
Sf  be  made  out  and  signed  by  the  supply  officer  of  the  ship  or  station  who 
Stt?^   thrrolls   upon   which   the   short   credits  or   overpayments  appeared. 

^\4i;.,fre^uSs  for  checkage  or  credit  are  received  from  other  officers  it  is  the 
dn?v  o?  [S  supplVoS  and  not  the  marine  officer,  to  certify  to  the  accom- 
^vl^infnfS  requests  such  certification  to  be  made  after  proper  entries 
gavrac»  ^n  Zd^^^^^^^  rolls  submitted  to  him  for  settlement.     (S.  A.  M.. 

^^it  the  men  have  been  transferred,  the  requests  will  be  forwarded  to  the 
4Krl^  ^t^  whfim  the  accounts  were  transferred.       (S.  A.  M.,  6611.) 
""^rrraZf^T-^^^^^^nsfer  pay  accounts  are  required  for  enlisted  men  of 
*>«   J«Hnt  ro^s  except  in  the  cases  of  dead  men,  deserters,  and  general  court- 
Sar^alTiSS  transferred"  (N.  I.  4890-3),  for  which  see  subparagraph  9, 

**^TTthe  case  of  men  leaving  their  rolls  by  tran.sfer  to  another  ship  or  station, 

Jomifn^  officers  of  marines  shall  furnish  supply  officers  a  copy  of  the  report 

SXns?e?,  trenable  t^^^  to  transfer  the  deposit  record  books  and  allotments 

'"'""wLra^'marlnl'detfchmeTi^^^  on  shore  to  duty  requiring  the  serv- 

,      ^i^«  mflrine  navmaster  the  accounts  of  such  officers  and  enlisted  persons  of 
fo^xl^^f  accomp^^^^^^^^  attached  to  said  detachment  shall  be  regularly 

^^^  ^fp^M  to  and  carried  by  the  marine  paymaster,  and  they  shall  be  paid  in 
Kme  mannefas  the  o^^^^^    and  men  of  the  Marine  Corps  with  whom  they 
are  serving."     (N.  R.  4426.) 
5/24/17. 


SEC.   54. — marines'  PAY  ACCOUNTS. 


323 


Upon  receipt  of  such  copy  of  this  report  it  is  the  duty  of  the  supply  officer 
to  transfer  the  deposit  record  books  and  allotments  of  such  men  to  the  supply 
officer  of  the  ship  or  station  to  which  the  men  are  transferred,  and  at  the  same 
time  to  prepare  an  invoice  in  triplicate  (accompanying  the  same  by  individual 
receipts)  for  any  items  of  clothing  or  small  stores  that  may  not  have  been 
charged  to  the  marine  on  rolls  rendered  prior  to  the  transfer,  which  invoice  will 
be  signed  by  the  commanding  officer  of  the  marine  detachment  (S.  A.  M. 
2233-i.) 

In  transferring  allotments  and  deposit  record  books  of  marines,  supply  officers 
will  use  Marine  Corps  Forms  N.  M.  C.  658  and  659,  respectively,  for  this  pur- 
pose.    (S.  A.  M.  2233^.) 

In  the  case  of  marines  transferred  to  a  shore  station  within  the  continental 
limits  of  the  United  States,  when  it  is  impracticable  for  the  supply  officer  to 
make  advance  charges  for  allotments  as  provided  in  paragraph  728,  he  will, 
for  his  own  protection,  transfer  the  allotment  to  the  marine  paymaster  of  said 
station  for  stoppage  by  the  latter.  ( S.  A.  M.  2234. )  ( See  instructions,  par.  T24, 
where  to  send  accounts,  etc.) 

9.  Dead  men,  deserters,  and  general  court-martial  prisoners. — ^The  supply 
officer  will  transfer  the  accounts  of  dead  men,  deserters,  and  general  court- 
martial  prisoners,  after  receipt  of  a  detailed  statement  of  the  account  of  such 
marines  prepared  on  Form  N.  M.  C.  90,  which  is  to  be  furnished  the  supply 
officer  by  the  commanding  officer  of  the  marine  detachment  (as  required  by  N.  I. 
4904).     (See  also  S.  A.  M.  2233.) 

Transfer  accounts  of  deserters  shall  be  forwarded  to  Marine  (Dorps  head- 
quarters.    (N.  I.  4902-1.) 

10.  Diseharges. — Commanding  officers  of  marines  afloat  shall  furnish  supply 
officers  of  ships  with  a  statement  (Form  N,  M.  C.  90)  of  the  accounts  (including 
clothing)  of  any  marines  borne  upon  their  books  who  are  to  be  discharged  for 
any  cause  whatsoever.     (N.  I.  4904.)     (S.  A.  M.  2233.) 

The  supply  officer  will  prepare  final  settlements  on  the  Marine  (Uorps  Form 
N.  M.  C.  423,  using  the  data  furnished  him  on  Form  N.  M.  C.  90  as  the  basis 
for  its  preparation,  including  also  complete  data  as  to  the  transportation  fur- 
nished or  travel  allowance  paid  (see  par.  870)  and  the  amount  of  deposits  and 
interest  thereon. 

862.  Pay,  marine  officers. — 

1.  Pay  table. — "The  pay  of  officers  of  the  Marine  Corps  shall  be  as  provided 
in  this  article : 

Major  general,  commandant $S,  000 

Colonels,  line  and  staff __  4,000 

Lieutenants  colonels,  line  and  staff 3, 500 

Majors,  line  and  staff 3,000 

Captains,  line  and  staff ' 2,400 

First  lieutenants  and  leader  of  band 2,000 

Second  lieutenants 1,  7Q0 

(N.  R.  4441-2.) 

"The  officers  of  the  Marine  Corps  shall  be  entitled  to  receive  the  same  pay 
and  allowances  *  *  *  as  are  or  may  be  provided  by  or  in  pursuance  of  law 
for  officers  *  *  *  of  like  grades  in  the  Infantry  of  the  Army.  (Sec.  1612, 
R.  S.)  "     (N.  R.  4441-3.) 

2.  Increase  for  longevity. — "  There  shall  be  allowed  and  paid  to  each  commis- 
sioned officer  below  the  rank  of  brigadier  general,  including  chaplains  and  others 
having  assimilated  rank  and  pay,  ten  per  centum  of  their  current  yearly  pay 
for  each  term  of  five  years' service.    (Sec.  1262,  R.  S.)"    (N.  R.  4441-4a.) 

"  The  total  ampunt  of  such  increase  for  length  of  service  shall  in  no  case  ex- 
ceed forty  per  centum  of  the  yearly  pay  of  the  grade  as  provided  by  law.  ( Sec. 
1263,  R.  S.)"     (N.  R.  4441-4b.) 

"  In  no  case  shall  the  pay  of  a  colonel  exceed  five  thousand  dollars  a  year ; 
the  pay  of  a  lieutenant  colonel  exceed  four  thousand  five  hundred  dollars  a  year, 

5/24/17. 


324 


CHAP.   XI. — DISBUKSING PAY  BOLLS. 


or  the  pay  of  a  major  exceed  four  thousand  dollars  a  year.    (Sec.  1267,  R.  S.,  afl 
amended  by  act  of  May  11,  1908.)"     (N.  R.  4441-4c.)  ,  •  ^ 

"  Longevity  pay  of  officers  is  computed  from  date  of  acceptance  of  appoint- 
ment, and  includes  all  service  in  the  Army,  Navy,  or  Marine  Corps.       (N.  R. 

1111  Id  ) 

3  Pay  on  leave.—*'  Officers  when  absent  on  account  of  sickness  or  wounds,  or 
lawfully  absent  from  duty  and  waiting  orders,  shall  receive  full  pay,  when 
absent  with  leave,  for  other  causes,  full  pay  during  such  absence  not  exceedmg 
in  the  aggregate  thirty  days  in  one  year,  and  half  pay  during  such  absence 
exceedinithirty  days  in  one  year.  When  absent  without  leave,  they  shall  forfeit 
all  pay  during  such  absence,  unless  the  absence  is  excused  as  unavoidable,  (bee. 
1  '?(^n  R.   S  V     ( N  R  4441— 5a  ) 

"  In  the' discretion' of  the  Secretary  of  War,  leave  of  absence  without  deduc- 
tion of  pay  and  allowances  may  be  extended  to  four  months  if  taken  only  once 
ill  four  years.     (Act  July  29,  1876;  19  Stat.,  102.)"     (N   R.  4441-5b.) 

Rules  of  auditor  governing  checkages  on  account  of  absence  with  or  without 
leave,  see  paragraph  771.    For  absence  due  to  own  misconduct  see  paragraph 

A  Increase  for  foreign  service.—"  Provided:  That  hereafter  the  pay  proper  of 
all  officers  serving  beyond  the  limits  of  the  States  comprising  the  Union  and  the 
Territories  of  the  United  States  contiguous  thereto  shall  be  increased  ten  per 
centum  over  and  above  the  rates  of  pay  proper  as  fixed  by  law  for  time  of 
peace,  and  the  time  of  such  service  shall  be  counted  from  the  date  of  departure 
from  said  States  to  the  date  of  return  thereto.     (Act  Mar.  2,  1901;  31  btat. 

903)"     (N.  R.  4441-6a.)  ^  .      «  a 

'*  Provided,  That  hereafter  the  laws  allowing  increase  of  pay  to  officers  and 
enlisted  men  for  foreign  service  shall  not  JPP»y  to^rvice  in  the  Canal  Zone, 
Panama,  or  Hawaii  or  Porto  Rico."     (Act  Aug.  24,  1912 ;  37  Stat.,  5<6.) 

5  Increase  for  sea  duty.— "Thsit  the  increased  compensation  as  now  fixed 
bv  iaw  for  the  Marine  Ck)rps  for  foreign  shore  service  shall  hereafter  be  paid  to 
the  officers  and  enlisted  men  of  that  Corps  while  on  sea  duty,  in  the  same  man- 
ner and  under  the  same  conditions  as  is  provided  by  the  act  approved  May 
thirteenth,  nineteen  hundred  and  eight,  for  officers  of  the  Navy.       (Act  Mar. 

3   1915  ) 
'  An  officer  on  sea  duty  does  not  receive  ten  per  cent  additional  to  his  pay  as 

aid  or  for  mounts.     (Comp.  Dec.  June  4,  1915.)  ^i,  ,.**.•     ^^ 

6  Retired  pay  in  time  of  war.— "I  am  of  the  opinion  that  *  .  *  re- 
tired officers  of  the  Marine  Corps  above  the  rank  of  major  when  assigned  to 
active  duty  in  time  of  war  are  entitled  *  *  *  to  the  full  pay  and  allowances 
of  their  grade."     (Comp.  Dec.  April  30,  1917.)  ..  ,  ^  ^ 

Officers  and  enlisted  men  of  the  Navy  and  Marine  CJorps  are  not  entitled  to 
additional  pay  for  shore  duties  beyond  seas  when  such  shore  duty  is  of  a  tem- 
Dorarv  nature  performed  en  route  to  the  shore  duty  to  which  originally  ordered. 
Aai  officer  on  such  temporary  shore  duty,  however,  is  entitled  to  reimbursement 
for  thp  actual  expenses  usually  allowed  while  traveling  with  troops.     (Comp. 

Dec  Anr  7   1915.) 

When  'officers  *  *  *  are  assigned  to  shore  duty  abroad  they  become 
entitled  to  the  additional  pay  when  they  start  upon  that  duty.  When  the 
orders  to  shore  duty  abroad  are  given  before  departure  from  the  United 
States  the  pay  begins  upon  departure,  but  when  given  abroad  the  pay  begins 
nnon  landing.     (Ck)mp.  Dec.  June  5,  1914.) 

Offi^rs  are  entitled  to  reimbursement  of  their  mess  bills  from  departure 
from  port  of  embarkation  to  arrival  "  at  objective  point"     (Comp.  Dec.  June  5, 

1914  )  * 

"  The  ten  per  cent  increase  for  foreign  service  is  computed  on  all  forms  of 

nay  as  distin^ished  from  allowances.     (Sup.  Ct,  Mar.  13,  1905;  Mills  dec.)' 
(N.  R.  4441-^d.) 
5/24/17. 


SEC.   54. MARINES'  PAY  ACCOUNTS. 


325 


863.  Pay— Enlisted  men,  Marine  Corps.—"  The  enlisted  men  of  the  Marine 
Corps  shall  be  entitled  to  receive  the  same  pay  and  bounty  for  reenlisting  as 
are  or  may  be  provided  by  or  in  pursuance  of  law  for  *  *  ♦  enlisted  men 
of  like  grades  in  the  Infantry  of  the  Army.     (R.  S.,  1612.)"     (N.  R.  4442-3a.) 

"  Nothing  contained  in  the  act  of  May  11,  1908,  shall  be  construed  so  as  to 
reduce  the  pay  or  allowances  authorized  by  law  on  that  date  for  any  enlisted 
man  of  the  Marine  Corps."     (N.  R.  4442-5.) 

"  Hereafter  any  soldier  honorably  discharged  at  the  termination  of  an  enlist- 
ment period  who  reenlists  within  three  months  thereafter  shall  be  entitled  to 
continuous-service  pay  as  herein  provided,  which  shall  be  in  addition  to  the 
initial  pay  provided  for  in  this  act  *  ♦  *  :  Provided,  That  hereafter  any 
soldier  honorably  discharged  at  the  termination  of  his  first  or  any  succeeding 
enlistment  period  who  reenlists  after  the  expiration  of  three  months  shall  be 
regarded  as  in  his  second  enlistment ;  that  an  enlistment  shall  not  be  regarded 
as  complete  until  the  soldier  shall  have  made  good  any  time  lost  during  an 
enlistment  period  by  unauthorized  absences  exceeding  one  day,  but  any  soldier 
who  receives  an  honorable  discharge  for  the  convenience  of  the  Government 
after  having  served  more  than  half  of  his  enlistment  shall  be  considered  as  hav- 
ing served  an  enlistment  period  within  the  meaning  of  this  act ;  that  the  present 
enlistment  period  of  men  now  in  service  shall  be  determined  by  the  number  of 
years'  continuous  service  they  have  had  at  the  date  of  the  approval  of  this  act, 
under  existing  laws,  counting  three  years  to  an  enlistment,  and  the  former 
service  entitling  an  enlisted  man  to  reenlisted  pay  under  existing  laws  shall  be 
counted  as  one  enlistment  period.  (Army  act,  May  11,  1908.)  The  Army  act 
of  August  24,  1912,  provides  that  for  all  enlistments  accomplished  after  Novem- 
ber 1,  1912,  four  years  shall  be  counted  as  an  enlistment  period  in  computing 
continuous-service  pay."     (N.  R.  4442-7.) 

"  Provided  further,  That  in  all  enlistments  hereafter  accomplished  under  | 
the  provisions  of  this  act  three  years  shall  be  counted  as  an  enlistment 
period  in  computing  continuous-service  pay."     (Army  act  June  3,  1916.) 

An  enlistment  shall  not  be  regarded  as  complete  until  the  soldier  shall  have 
made  good  any  time  in  excess  of  one  day  lost  by  unauthorized  absences,  or  on 
account  of  disease  resulting  from  his  own  intemperate  use  of  drugs  or  alcoholic 
liquors  or  other  misconduct,  or  while  in  confinement  awaiting  trial  or  disposi- 
tion of  his  case  if  the  trial  results  in  conviction,  or  while  in  confinement  under 
sentence.     (Act  Apr.  27.  1914.) 

*'  Provided,  That  an  enlistment  shall  not  be  regarded  as  complete  until 
the  enlisted  man  shall  have  made  good  any  time  in  excess  of  one  day  lost 
on  account  or  sickness  or  disease  resulting  from  his  own  intemperate  use 
of  drugs  or  alcoholic  liquors  or  other  misconduct."     (Act  Aug.  29,   1916.) 


Grade. 


Sergeant  major 

Quartermaster  sergeant 

First  sergeant 

Drum  major 

Gunnery  sergeant 

Sergeant 

Corporal 

Drummer 

Trumpeter 

Private 


Enlistment  period. 


First. 


$45 


30 
21 

15 


Second. 


$49 


33 
24 

18 


Third. 


$53 


36 
27 

21 


Fourth. 


$57 


39 
30 

22 


Fifth. 


$61 


42 


3S 


Sixth. 


$65 


45 
36 

24 


Seventh. 


$60 

48 

at 

25 


0/13/17. 


326 


CHAP.   XI. — DISBURSING — PAY  ROLLS. 


Except  in  the  cases  of  men  entering  the  Marine  Corps  ^^F^^^^J^^IJ^;'^^ 
and  after  November  1,  1912  (Comp.  Dec.  Aug.  14,  1913),  the  enlistment  pe- 
rkKls ''  for  pirpurposes  under  the  above  table  do  not  correspond  with  the 
acTual  te?Ls  of  enli^ment  but  will  be  computed  in  accordance  with  the  Comp- 
LoSei's  dStsLs  of  August  8.  1908,  and  September  4,  1913  below  c^ed^ 

"  In  determining  the  enlistment  period  ot  enlisteci  men  of  the  Mai ine  Coips 
for  DurSs  of  pav  under  the  act  of  May  11.  1908,  as  made  applicable  to  tl  e 
Marine  C^ps  by  section  1612  of  the  Revised  Statutes,  each  three  years  of  their 
con"nuous  sen  L  should  be  counted  as  one  enlistment  period  without  regard 
to  d?Srge  and  reenlistment,  except  that  they  must  have  remained  continu- 
ouslv  in  the  service  and  their  former  service  entitling  them  to  reenlisted  pay 
ri  Vhich^wfs  not^^^^^  with  their  Present  service  ^ould  be  cou^^  as 

one  enlistment  period  only."     (15  Comp.  79  [syllabus],  Aug.  8,  1908,  text  of 

*''?hfpVo\'fsion''of  m^^^^  August  24,  1912,  relative  to  the  four-year  enlist- 
ment peri^  is  construed  as  "effective  (in  the  case  of  enlisted  men  serving  m 
Se  Marine  Coiis  at  the  time  of  its  enactment)  upon  the  completion  of  the 
enL^mrt'pewS  in  which  serving  on  November  1,  1912  and  the  entering  upon 
another  period  after  said  date."     (Comp.  Dec.  Sept   4   1913  ) 

Enlistment  period  in  which  serving  on  Noveml)er  1,  1912,  con^ihts  of  three 
vpnrs'  service.     (Comp.  Dec.  Nov.  17,  1914.)  .    ,  ,  ^i,     .     ^ 

^  ?n  computfug  enlisment  periods  of  marines  credit  is  denied  for  unauthorized 
absence  in  excess  of  one  day.     (Comp.  Dec.  Sept.  23,  1914.) 

Note—Army  personnel  legislation   (regarding  pay  and  »"oj"«"'   '"f*  mileage)    it 
applicable  to  Marine  Corps  personnel  through  section  1618,  Revised  Statutes. 

In  computing  continuous-service  pay  of  enlisted  men  of  the  Marine  Corps, 
the  foUowinsr  points  should  be  kept  in  mind:  .         ^. 

(a)  ThTt  by  the  act  of  May  11,  1908,  three  years*  continuous  service 
constituted  an  enlistment  period  without  regard  to  discharge  and  reenlist- 
ment  •  and  that  service  prior  to  this  act  which  was  not  continuous,  but 
wWch  entitled  a  man  to  ?eenlistment  pay,  should  be  counted  as  one  enlist- 
ment  period  only,  and  that  a  man  enlisting  in  the  Marine  Corps  from  the 
^y^w"uld  be  entitled  to  the  same  continuous-service  pay  as  he  would 
have  received  had  he  reenlisted  in  the  Army.  ,   ^  ^ 

7b)  T^at  by  the  act  of  August  24, 1912,  an  enlistment  period  for  purposes 
of  pay  was  made  four  years,  effective  on  and  after  November  1,  1912. 
^    Vp?  That  men  serving  in  an   enlistment  period  on   November   1,    1912, 
1  wire  i^qu^ed  to  ^S?ete  but  three  years  (from  date  of  conipletion  of  last 
rnstment  period,  or  from  date  of  enlistment,  if  serving  in  first  enlistment 
period^To  make  an  enlistment  period;  but  that  those  enlisting  on  and  after 
N^ember  1    1912,  and  those  entering  a  new  enUstment  period  after  that 
date   were  r;quired  to  serve  continuously  four  years  to  complete  an  enlist- 
ment neriod  for  purposes  of  continuous-service  pay.      .    ,     ^  . 
(d)  T^at  by  the  a?t  of  June  3,  1916,  enlistment  Period^^for  purposes  of 
Day  were  made  three  years  from  and  after  November  1,  1916.             -     -  q.  « 
*^  Ax    That  men  serving  in  an   enlistment  period  on  November   1,    1916, 
must  ^e  ToT  f ou7  yfars   (from   date   of   completion   of   last   enlistment 
Siriod^^rom  date  of  enlistment,  if  serving  in  first  enlistment  period)  to 
?oSntte  therenUstment  periods  for  pay  purposes;  but  that  men  enlisting 
or^ntering  a  new  enlistment  period  on  and  after  that  date  will  be  required 
?o  s^r^^but  three  years  to  complete  an  enlistment  period  for  pay  purposes, 
m^at    generally,  a  break  in  continuous  service  nullifies  previous  en- 
listaient  periods  to  the  extent  that  upon  reentry  into  the  service  all  pre- 
JioTspexioTs  earned  count  as  but  one  period,  and  that  the  reentry  places 
the  mwi  as  serving  in  his  second  enlistment  period. 
.  9/13/17. 


SEC.   54. — marines'  pay  ACCOUNTS. 


326a 


(g)  That,  in  computing  periods  terminating  prior  to  April  27,  1914,  credit 
should  be  denied  for  time  lost  by  reason  of  unauthorized  absence  in  excess 
of  24  hours;  that  on  and  after  April  27,  1914,  credit  should  be  denied  for  1 
all  unauthorized  time  lost  in  excess  of  24  hours,  as  well  as  of  all  time  lost 
on  account  of  disease  resulting  from  intemperate  use  of  drugs  or  alcoholic 
liquors  or  other  misconduct,  or  while  in  confinement  awaiting  trial  or  dis- 
position of  the  case  (if  the  trial  results  in  conviction),  or  while  in  confine- 
ment under  sentence.  The  act  of  August  29,  1916,  in  the  matter  of  un- 
authorized absence,-  supersedes  the  act  of  April  27,  1914,  and  includes 
absence  on  account  of  sickness  as  well  as  disease. 

A  marine  presenting  himself  for  reenlistment  within  three  months  after 
honorable  discharge  is  found  slightly  physically  disqualified.  The  disqualifi- 
cation was  waived  after  the  three  months  allowed  for  enlistment  under  con- 
tinuous service  had  expired.  Under  the  circumstances  the  man  is  entitled  to 
continuous  service.     (Comp.  Dec.  Aug.  14,  1914;  June  25,  1915.) 

"A  soldier  honorably  discharged  from  the  Army  who  enlists  in  the  Marine 
Corps  within  the  prescribed  time  is  entitled  to  the  same  additional  pay  that 
he  would  be  entitlefl  to  if  his  reenlistment  had  been  in  the  Army."  (Comp. 
Dec.  Mar.  16,  190G.) 

"  Sergeant  majors  and  quartermaster  sergeants  are  entitled  to  the  pay  of 
regimental  sergeant  majors  and  regimental  quartermaster  sergeants,  Uniteil 
States  Army,  respectively."     (N.  R.  4442-3b.) 

"  That  the  pay  of  drum  major  shall  be  the  same  as  that  now  established,  or 
that  may  be  hereafter  established,  for  first  sergeants  in  the  Marine  Corps  of 
the  same  length  of  service.  (Naval  appropriation  act,  approved  July  26, 
1894.)"     (N.  R.  4442-3C.) 

"  Gunnery  sergeants  have  the  rank  and  allowances.  Including  continuous- 
service  pay,  of  a  first  sergeant  and  pay  at  the  rate  of  forty -five  dollars  i»er 
month.    (Personnel  act.  Mar.  3,  1899,  and  act  Aug.  22,  1912.)"    (N.  R.  4442-3d.) 

864.  Pay— Increase  for  sea  and  foreign  service.— "  The  pay  proper  of  all 
enlisted  men  serving  beyond  the  limits  of  the  States  comprising  the  Union  and 
the  Territories  of  the  United  States  contiguous  thereto  shall  be  increased 
twenty  per  centum  over  and  above  the  rates  of  pay  proper  as  fixed  by  law  for 
time  of  peace,  and  the  time  of  such  service  shall  be  counted  from  the  date  of 
departure  from  said  States  to  the  date  of  return  thereto  (both  dates  inclu- 
sive).    (Act  Mar.  2,  ICOl ;  31  Stat.  903.)"     (N.  R.  4442-8a.) 

Foreign  shore  service  pay  for  enlisted  men  of  the  Marine  Corps  on  sea  duty 
became  effective  from  date  of  approval  of  the  act  authorizing  it,  viz,  March  3, 
1915.     (S.  A.  M.  3535.)     Sea-duty  pay,  see  par.  862-5. 

"  Provided,  That  hereafter  the  laws  allowing  increase  of  pay  to  officers  and 
enlisted  men  for  foreign  service  shall  not  apply  to  service  in  the  Canal  Zone, 
Panama,  or  Hawaii  or  Porto  Rico."     (Act  Aug.  24,  1912;  27  Stat.  576.) 

"  On  and  after  June  30,  1915,  the  twenty  per  cent  increase  for  foreign  shore 
service  will  not  be  computed  on  pay  for  special  assignments."  (Comp.  Dec. 
May  19,  1915.) 

A  detachment  of  marines  having,  by  reason  of  foreign  shore  service,  been 
properly  in  receipt  of  additional  pay  therefor,  continue  to  be  entitled  to  this 
pay  until  their  return  to  the  United  States,  even  though  temporarily  serving  on 
board  ship.     (Comp.  Dec.  Nov.  7,  1914.) 

Officers  and  enlisted  men  of  the  Marine  Corps  are  ordered  to  embark  on  a 
vessel  of  the  Navy  for  foreign  shore  duty.  Upon  arrival  of  the  vessel  at  \Knnt 
of  destination  their  landing  is  found  unnecessary  and  they  do  not  land.  Held, 
they  are  not  entitled  to  increase  pay  for  foreign  shore  duty  during  the  period 
from  date  of  embarkation  to  date  of  arrival  at  destination.    Subsequent  orders 

9/13/17. 


SEC.   54. — MARINES*  PAY  ACCOUNTS. 


327 


assigning  the  detachment  to  duty  on  board  the  vessel  on  which  they  had  made 
the  trip  entitled  the  officers  and  men  to  sea  pay  from  the  date  they  were  as- 
signed to  the  duty  on  board  the  ship.    (Comp.  Dec.  Dec.  18,  1915.) 

"  The  term  '  pay  proper '  means  compensation  which  may  properly  be  desig- 
nated as  'pay'  as  distinguished  from  allowances."     (Sup.  Ct.  Mar.  13,  1905.) 

"  Enlisted  men  transferred  from  ships  to  foreign  shore  stations  for  the  pur- 
pose of  transfer  to  the  United  States  or  for  treatment  in  hospital,  if  subse- 
quently returned  to  ship,  are  not  entitled  to  twenty  per  centum  increase  pay 
during  the  time  ashore  or  while  en  route  to  the  United  States."  (N.  R. 
4442^d.) 

When  men  are  assigned  to  shore  duty  abroad  they  become  entitled  to  the  addi- 
tional pay  when  they  start  upon  that  duty.  When  the  orders  to  shore  duty 
abroad  are  given  before  departure  ifrom  the  United  States  the  pay  begins  upon 
departure,  but  when  given  abroad  the  pay  begins  upon  landing.  (CJomp.  Dec. 
June  5,  1914. 

An  enlisted  man  of  the  Marine  Corps  in  confinement  by  proper  authority 
awaiting  trial  by  a  court-maritial,  under  trial,  or  in  confinement  under  the  sen- 
tence of  a  court-martial  "  is  not  entitled  to  20  per  cent  additional  pay  for  sea 
duty."     (Comp.  Dec.  Aug.  24,  1915.) 

Note. — When,  under  *'  Remarks  "  on  the  Marine  Pay  Roll,  mention  is  made  of  a  man 
being  under  arrest,  awaiting  trial  by  court-martial,  and  credit  being  given  for  the  20  i>»»r 
cent  for  sea  duty,  statement  of  the  Marine  oflScer  in  command  of  detachment  should  bo 
appended  showing  that  the  man  was  merely  confined  to  the  ship  and  that  he  continued  in 
the  discharge  of  his  regular  duties.  Such  a  statement  would  ooviate  the  possible  suspen- 
sion of  the  20  per  cent  extra  by  the  auditor's  office. 

865.  Extra  compensation: 

1.  Cooks. — "  Privates  regularly  detailed  as  cooks  shall  receive,  in  addition  to 
the  pay  otherwise  allowed  by  law,  the  following : 

Per  month. 

First-class    cooks $10 

Second-class-    cooks 8 

Third-class  cooks 7 

Fourth-class    cooks 5 

(Act  Mar.  2,  1907.)"     (N.  R.  4442-10.) 

A  private  marine  regularly  detailed  as  cook  on  board  ship,  even  though  de- 
tail was  made  for  purpose  of  instruction,  is  entitled  to  the  extra  pay  provided 
for  such  detail.     (Comp.  Dec.  Feb.  26,  1915.) 

2.  Good-conduct  medals,  etc. — "All  enlisted  men  of  the  United  States  Marine 
Corps  *  *  *  holding  good-conduct  medals,  pins,  or  bars,  shall  receive  the 
same  extra  compensation,  in  addition  to  their  monthly  pay,  as  is  now  or  may 
hereafter  be  allowed  enlisted  men  of  the  Navy."  (N.  R.  4442-11.)  (See  imr. 
704-6.) 

Pay  for  good-conduct  medals  or  bars  is  a  permanent  addition  to  pay,  not 
depending  on  detail  or  special  assignment,  and  should  be  included  in  computing 
the  20  per  cent  additional  pay  of  marines  for  service  afloat.  (Comp.  Dec.  June 
4,  1915.) 

Where  a  man  at  expiration  of  a  four-year  term  extends  his  enlistment,  he  is 
entitled  to  a  good-conduct  medal  (if  other\^ise  eligible  therefor)  the  same  as  if 
he  had  been  discharged  and  reenlisted.     (Comp.  Dec.  Dec.  20,  1916.) 

5.  Gun  captains  and  gun  pointers. — "AH  enlisted  men  of  the  Marine  Corps 
regularly  detailed  as  gun  pointers,  *  *  *  gun  captains.  ♦  *  *  shall  re- 
ceive the  same  extra  compensation,  in  addition  to  their  monthly  pay.  as  is  now 
or  mav  hereafter  be  allowed  enlisted  men  of  the  Navy."  (N.  R.  4442-11.)  (See 
par.  705   (6),    (7).) 

9/13/17. 

(Beprlnt  due  to  change  on  p.  328.) 


328 


CHAP.   XI. — DISBURSING — PAY  ROLLS. 


A  gun  pointer  is  not  entitled  to  the  additional  compensation  while  absent 
without  leave.     (Comp.  Dec.  May  19,  1915.) 

J  Uessmen—''  Enlisted  men  of  ilie  Marine  Corps  regularly  detailed  as  mess- 
men,  whether  for  duty  afloat  or  ashore,  may  be  paid  additional  compensation  as 
provided  for  enlisted  men  of  the  Navy."     (N.  R.  4442-11.)     (See  par.  <05-ll.) 

5.  Mcfis  .sertf cant. —The  detail  of  mess  sergeants  on  board  vessels  of  the  ^avy 
at  $0  per  mouth  is  governed  by  the  provisions  of  Orders  6,  August  20,  1913, 

UnittHl  States  Marine  Corps.  .     ,  o.  .      i.*     •       ^.   «« 

6  \avu  mail  clerks— ''AW  enlisted  men  of  the  United  States  Marine  Corps 
regularly  detailed  as  *  *  *  Navy  mail  clerks  *  *  *  shall  receive  the 
same  extra  compensation,  in  addition  to  their  monthly  pay,  as  is  now  or  may 
Hereafter  be  allowed  enlistetl  men  of  the  Navy."     (N.  K.  4442-11.)      (See  par. 

*  T  Riflemen,  sharpshooters,  and  marksmen.—"  Enlisted  men  of  the  Marine 
Corps  who  have  qualified  or  may  qualify  as  expert  riflemen,  sharpshooters,  or 
marksmen,  under  tests  in  all  respects  the  same  as  those  authorized  for  the 
Armv,  shall  receive  the  stime  extra  pay  under  the  same  conditions  as  may  now 
or  hereafter  be  provided  for  enlisted  men  of  the  Army.'      (N.  R.  4442-13a  ) 

"Classification  under  Firing  Regulations  for  Small  Arms,  United  states 
Navv  does  not  entitle  enlisted  men  of  the  Marine  Corps  to  the  extra  compensa- 
tion" provided  for  by  law  for  expert  riflemen,  sharpshooters  and  marksmen  of 
the  \rmv  and  applicable  to  the  Marine  Corps  by  statute.       (N.  I.  d()84-l.) 

"An  enlisted  man  who  quaUfles  hereafter  as  an  expert  rifleman  is  en- 
titled to  $5  per  month,  as  a  sharpshooter  to  $3  per  month,  and  as  a  marks- 
man to  $2  per  month,  in  addition  to  his  pay,  from  the  date  of  qualification 
until  the  next  opportunity  to  requalify,  or  for  one  year  if  no  opportunity  for 
requalification  is  presented  within  that  year,  provided  that  during  that  time 
he  does  not  attain  a  higher  quaUfication  and  that  he  continues  to  be  a 
member  of  an  organization  armed  with  the  rifle  in  which  qualification  is 
authorized,  or  reenlists  in  such  organization  within  three  months  from  date 
of  discharge  therefrom.  This  provision  applies  also  to  a  soldier  who  re- 
1  enlists  within  three  months  after  receiving  an  honorable  discharge  from 
*  the  Marine  Corps  while  holding  a  qualification  as  expert  rifleman,  sharp- 
shooter, or  marksman  therein."     (Art.  1345,  Army  Regulations,  1913.) 

•^An  enlisted  man  discharged  from  the  retired  list  of  the  Marine  Corps 
and  reenlisted  for  active  duty  in  that  corps  is  not  entitled,  during  the  period 
of  his  reenlistment,  to  pay  as  an  expert  rifleman  under  a  qualification  earned 
prior  to  his  retirement."  (23  Compt.,  789;  June  29,  1917;  reaffirmed  July 
31  1917  )  (Par.  6310,  Manual  of  the  Paymaster's  Department,  U.  S.  M.  C.) 
"Qualifications  will  be  evidenced  by  publication  to  the  service  in  orders 
issued  from  headquarters  United  States  Marine  Corps,  Washington,  D.  G., 
which  orders  will  show  the  actual  date  of  qualification  in  each  case."     (N.  R. 

•'  In  special  cases  however,  such  qualifications  may  be  evidenced  in  such  other 
manner  as  the  commandant  of  the  Marine  Corps,  in  his  discretion,  may  pre- 

^"^  \1*1  pay  rolls  upon  which  the  first  official  credit  is  made  after  qualification, 
reenlistment,  or  transfer  to  another  paymaster,  shall  show  the  class  in  which 
the  marine  may  have  qualified,  the  date  he  so  qualified,  and  the  number,  date, 
and  source  of  the  order  evidencing  such  qualification,  and  s"ch  entries  will  be 
sufficient  to  authorize  the  payment  of  this  extra  compensation.      (N.  R.  4442-13d  ) 

In  computing  pay  for  marksmanship  20  per  cent  additional  for  service  afloat 
should  not  he  credited.     (Comp.  Dec.  June  4,  1915.) 

8  Sianalmen—''A\\  enlisted  men  of  the  United  States  Marine  Corps  regularly 
detailetl  as    ♦    •    *    signalmen    *     *    ♦    shall  receive  the  same  extra  com- 

9/13/17. 


SEC.   54. — marines'  pay  ACCOUNTS. 


329 


pensation,  in  addition  to  their  monthly  pay,  as  is  now  or  mav  hereafter  be 
allowed  enlisted  men  of  the  Navy."     (N.  R.  4442-11.)      (See  par.  705-12.) 

866.  Gratuities  and  prizes. — "Any  enlisted  man  of  the  Marine  Corps  max 
receive  a  medal  of  honor  and  a  gratuity  of  one  hundred  dollars,  as  providetl  in 
article  R  36G1  [see  par.  711],  for  distinguishing  himself  in  battle  or  displaying 
extraordinary  heroism  in  the  line  of  his  profession."     (N.  R.  4171.) 

"  Prizes  for  excellency  in  gunnery  exercise  and  target  practice,  both  afloat 
and  ashore,  shall  be  awarded  and  paid  to  enlisted  men  of  the  Marine  0)rps  in 
like  manner,  in  the  same  amounts,  and  under  the  same  conditions  as  to  enliste*! 
men  of  the  Navy."     (N.  I.  3683.)     (See  par.  710.) 

A  gunnery  prize  of  an  enlisted  man  of  the  Marine  Corps  is  not  subject  to  for- 
feiture by  sentence  of  a  general  court-martial.     (Comp.  Dec.  Mar.  18,  1916.) 

867.  Bounty  for  reenlistment. — "Any  private  soldier,  musician,  or  trump- 
eter honorably  discharged  at  the  termination  of  his  first  enlistment  period  who 
reenlists  within  three  months  of  the  date  of  said  discharge  shall,  upon  such  re- 
enlistment, receive  an  amount  equal  to  three  months'  pay  at  the  rate  he  was 
receiving  at  the  time  of  his  discharge.     (Act  May  11, 1908.)"    (N.  R.  4442-4.) 

The  three  months'  pay  includes  compensation  of  every  kind  and  character 
which  a  man  was  receiving  at  the  time  of  his  discharge  as  pay  as  distinguished 
from  allowances.     (Comp.  Dec.  June  30,  1908.) 

Drummers  in  the  Marine  Corps  are  also  entitled  to  receive  the  three  months* 
pay  on  reenlistment.     (Comp.  Dec.  Jan.  28,  1909.) 

An  enlisted  man  of  the  Marine  Corps  on  reenlisting  within  three  months  of  his 
discharge  is  entitled  to  honorable-discharge  gratuity  equal  to  three  months'  pay 
at  the  rate  he  was  receiving  at  the  date  of  his  discharge.  (Comp.  Dec.  Mar.  10. 
1916.) 

An  enlisted  man  of  the  ^larine  Corps  discharged  in  the  rate  of  gunnery 
sergeant  who  reenlists  within  three  months  is  not  entitled  to  receive  honorable- 
discharge  gratuity.     (Comp.  Dec.  Apr.  28,  1916.) 

868.  Clothing  allowances. — "  Enlisted  men  of  the  Marine  Corps  are  cMititled 
to  an  annual  allowance  of  uniform  clothing.  Any  articles  drawn  in  excess  of 
this  allowance  shall  be  charged  against  them,  and  for  articles  not  drawn  they 
shall  receive  pay  according  to  the  annual  estimated  value  thereof;  but  such 
amounts  shall  not  be  paid  until  final  discharge  from  the  service."  (N  R 
4442-15.) 

Undrawn  clothing  balance  at  date  of,  is  forfeited  by  desertion.  (Comp.  Dec. 
May  24,  1915.) 

The  money  allowance  for  clothing  is  published  annually  by  Navy  Department 
general  orders. 

869.  Absence  without  leave. — "The  pay  and  allowances  of  any  marine  ab- 
.sent  from  his  command  without  leave,  or  after  his  leave  has  expired,  for  one  con- 
nected period  of  twenty-four  hours  or  more,  shall  be  checked  against  his  account 
for  the  time  he  is  so  absent;  such  absence  being  computed  from  the  date  (in- 
clusive) that  the  unauthorized  absence  begins  to  the  date  (exclusive)  of  the 
man's  return  to  military  control.  Disconnected  periods  of  unauthorized  absence 
of  less  than  twenty-four  hours  will  not  be  checked."     (N.  R.  4103.) 

*'  Hereafter  no  officer  or  enlisted  man  in  the  ♦  •  *  Marine  Corps 
in  active  service  who  shall  be  absent  from  duty  on  account  of  sickness  or  ■» 
disease  resulting  from  his  own  intemperate  use  of  drugs  or  alcoholic  liquors, 
or  other  misconduct,  shall  receive  pay  for  the  period  of  such  absence,  the 
time  so  absent  and  the  cause  thereof  to  be  ascertained  under  such  procedure 
and  regulations  as  may  be  prescribed  by  the  Secretary  of  the  Navy  " 
(Act  Aug.  29,  1916.) 

870.  Travel  pay  on  discharge. — (Forfeited  when  discharged  by  purcliase 
(furlough),  par.  871,  and  for  other  causes  as  below  provided.) 

9/13/17. 


330 


CHAP.   XI.— DISBURSING PAY  ROLLS. 


SEC.   54. — marines'  pay  ACCOUNTS. 


330a 


for  enlistment.     ♦     *     *     -^^J    ^„ii  iTo  f^rriished  to  enlisted  men."     (Sec. 
portation  and  subsistence  only  ^^^^.^^^Xrhereafter   for  the  purpose  of 
1  126,  national  defense  act  J^'^f.  3;  1»16;>  ^^»1^*_^\^^^^^^^  in  the  Philip- 

*  determining  allowances  for  !?1^«\^^  men  on  dis^^^^^         ^rave  ^^^^^ 

pine  Archipelago,  the  Hawaiian  Archipelago  the  h^^^^  ^^^ 

states  and  Alaska  shall  not  be  ^^/^^f  «*^,«^lftti  "     rict  June  12,  1906,  34 
at  the  rates  established  by  l»^/<>;„V?4*^^r^  Jtton  16?2  Revised  Stat- 

^uiS^/a^rtVpph^airtr^^^^  ^^^^ 

.S-^reLfdrSe\%C^^^^^^  ^^°--  -^ 

June  26,  1916.)  i,.„+«j  ^«n  nf  tHe  Resular  Army  is  entitled, 

on-LXf^et^Jo^vrpa-?  o^lTf  ^-^o.^racceptanfe  for  enUst- 

rate  of  travel  allowance  then  authorized  by  1?^.*^^  ?Si6) 
effect  at  date  of  his  en/ftme^t    „(C°"ip.  Dec^  Jj^y,^<;e\:i^e  in  the  hands  of 
"A  soldier  discliarged    ^y  exp^'»f°"  „,d  ™paif  onb^to  include  the  date  of 
the  civil  authonties  awaiting  tr^al)  should  be  Pai"  »    ^  „„a  allowances 

his  arrest,  and  should  not  be  paid  travel  PaJ-    "^^  ngnt  »  P  >  ^j  ^^^ 

-fi'  ^x^r^  "^^^^^'^rB?iSi  rp^a.^rd=a^^s 

rda?^"o7SLCyTrtrf.kvll7ar^^^  «.  .910.  pa. 

1910,  par.  1003.)  - ,  .    ^jigcharge  without  the  Dionns 

l"^f:;:=r'TK:'62\"r     (a' P.'M"\flO*r^r.  IOCS.)     (See  par. 

^28.)  ^,    ,  ,  „.  . ,_  __p«  rpniipst  for  his  own  pleasure  or  convenience, 

,:L^:XA'fX!^^%^TZ^'vTi-XK.r.  23.  iW)"     (A.  p.  M.  1910. 

'^.^A'Ser  discharged  without  honor  by  reason  of^esertion  is  not  entitled  to 
travel  pay.    (9  ComP^^l^r^/^^  R  M^  1910,^ar.  im)_^^^    ^^  ^^^  ^^^^^  ^^^ 

l„;:^lvT„'g'1^uTri>^  part^M  e^tinent.  Is  not  entitled  to  travel  pay. 
(8  Comp.  655.)"    (A^  P-  M.  1910  ?«?;•  |OTO  >  ,„„^     unlisted  men.  Navy. 

871.  WfJ='»'^?« 'ifJ^^J^^^^e  a^y  enHstid  man  of  the' Marine  Corr«  who  is 
see  par.  825).  m  y'?"®  *"»P™  .inrtpr  charecs  may  during  the  period  of  his 
not  undergoing  P^n'^hment.  «'  »°^,f  ^^^^t^^^^  „Vn  hU  own  appU- 

mstruction  as  a  rMruit  at  a  jecruit  de^t  oi  ine    ^^  ^         ^  ^^^  jj^^ne 

cation,  and  in  the  <i'fyft^»%"*%S„f  an  amount  equal  to  his  clothing 
Corps,  be  fs^t'd^eorhisdiSTIe  plus  the  cost  of  transportation  from 
allowance  to  the  date  of  Ms  aiscna  g  .  p  ^^^^  ^^ther  amount 

place  of  aPP'»<^"°"  *»  .'^V.^?'  the  Government."    (N.  R.  4154-11.) 
"*'j!;/''t,r't^rwfonnstru^tt^natTrXft  depot,  and  until  a  man  shall  have 
.ei^'^^'one^'^eTof  hfs'^sm'nrthe  above  discharges  shall  not  be  granted  ex- 

9/13/17. 


t-'j 


» 


cept  in  extreme  cases,  and  when  granted  the  price  of  purchase  shall  be  as 
prescribed  in  preceding  paragraph."     (N.  R.  4154-12.)  ^l^y^^r-^^  k^ 

"After  the  first  year  of  service  a  man  wishing  the  privilege  of  discharge  py 
purchase  the  Major  General  Commandant,  deeming  the  reasons  urged  by  him 
to  be  sufficient,  may,  at  his  discretion,  direct  said  discharge,  the  price  of  pur- 
chase to  be  determined,  or  entirely  remitted,  according  to  the  circumstanc^ 
attending  each  case,  but  to  include  the  travel  allowance  due  on  discharge,  which 
will  in  all  cases  be  detained  by  the  Government,  and  also  to  include  during  the 
first  year  of  a  reenlistment  any  bounty  received  on  reenlistment,  during  the 
second  year  to  include  three-fourths,  during  the  third  year  one-half,  and  during 
the  fourth  year  one-fourth  of  such  bounty."     (N.  R.  4154-13.) 

•M«+«  T-htt  »^ot  of  Aurast  29.  1916.  is  eattally  applicable  to  enliated  men  of  the  IC&riae 
Co?;J  «d  the  praJtlce  o^^that  dep^^^  t?  fuJlough  ingtead  of  discharge  by  purcha^i. 

872    Pay— Detained    beyond    enUstment.— Enlisted    men    of    the    Marine 
Corps' detained  in  the  service  under  section  1422,  Revised  Statutes,  are  en-  1 
titled  to  one-quarter  additional  pay  under  the  same  conditions  as  enlistea 
men  of  the  Navy.    (Comp.  Dec  Feb.  24,  1905;  Mar.  30,  1905.) 

9/13/17. 


Section  55.— RESERVES  AND  KmiTIA. 


881.  The  Naval  Beserve  Force,  as  provided  for  by  act  of  August  29,  1916, 
is  divided  into  six  classes,  designated  as  follows; 

First.  The  Fleet  Naval  Reserve. 

Second.  The  Naval  Reserve. 

Third.  The  Naval  Auxiliary  Reserve. 

Fourth.  The  Naval  Coast  Defense  Reserve. 

Fifth.  The  Volunteer  Naval  Reserve. 

Sixth.  Naval  Reserve  Flying  Corps. 

"The  retainer  pay  and  active-service  pay  of  members  of  the  Naval  Reserve 
Force  shall  be  paid  from  the  appropriation  *  Pay  of  the  Navy.' "  (Act  Aug. 
29,  1916.) 

Mileage.— For  payment  of  mileage  to  officers  of  the  Naval  Reserve  Force 
when  assigned  to  duty  with  the  Navy,  see  paragraph  679,  Traveling  Ex- 
penses, Officers. 

Deposits  by  the  Naval  Reserve  Force,  Marine  Corps  Reserve,  National  1 
Naval  Volunteers  and  Naval  Militia  under  the  act  of  February  9,  1839,  cau 
not  be  made  prior  to  th^ir  entrance  on  active  duty.     Should  members  of 
these  organizations  make  deposits,  such  deposits  will  be  repaid  at  termina- 
tion of  active  duty  with  the  Regular  Navy.     (Comp.  Dec.  July  3,  1917.) 

882.  Retainer  pay. — This  pay  is  paid  to  members  bv  the  Government  in  re- 
turn for  their  obligation  to  serve  in  the  Navy  in  time  of  war  or  national  emer- 
gency. Until  a  member  has  been  confirmed  in  his  rank  or  rating  he  will  be 
paid  retainer  pay  at  the  rate  of  $12  per  annum.  This  pay  "  shall  be  in  addition 
to  any  pay  to  which  a  member  may  be  entitled  by  reason  of  active  service" 
While  performing  active  service  a  member  shall  receive  the  full  pay  of  his 
rank  or  rating.  After  confirmation  in  rank  or  rating  retainer  pay  shall  be  as 
stated  under  each  class.  Members  of  the  Volunteer  Naval  Reserve  do  not 
receive  retainer  pay  or  clothing. 

883.  Retainer  pay— Reenrollment.— Members  who  reenroll  for  four  years 
within  four  months  after  discharge  from  previous  enrollment,  and  who  have 
performed,  during  preceding  enrollment,  the  minimum  amount  of  active 
service,  shall  for  each  such  enrollment  receive  an  increase  of  25  per  cent  of 
their  base  retainer  pay.  Members  who  have  completed  20  years'  service  in 
the  Naval  Reserve  Force,  and  who  during  that  period  performed  the  re- 
quired active  service,  upon  their  own  application  will  be  retired,  and  at  such 
retirement  will  be  paid  a  cash  gratuity  equal  to  the  total  amount  of  their 
retainer  pay  during  their  last  enrollment. 

883a.  Pay,  active  service. — The  active-service  pay  of  pay  officers  of  the 
Naval  Reserve  Force  can  not  begin  prior  to  the  date  of  the  approval  of 
their  bonds.     (Comp.  Dec.  Apr.  30,  1917.)     (See  Naval  Militia,  par.  895.) 

Upon  termination  of  a  period  of  training  members  of  the  Naval  Re-or-^P  1 
Force  will  be  paid  by  the  supply  officer  the  balance  due  for  their  services 
to  date  of  leaving  the  ship  plus  the  number  of  days  necessary  for  tneiu  to 
travel  to  their  homes  via  the  shortest  usually  traveled  route.     CComn    Dee- 
Mar.  19,  1917.)  vv/ump.   uec 

The  enlisted  personnel  of  the  Navel  Reserve  Force  on  activ«  duty  is  en- 
titled, during  the  period  of  the  war,  to  the  flat  base  increase  provided  by 
act  May  22,  1917.  (Comp.  Dec.  June  27,  1917.)  (Longevity  pay,  see  par. 
889a.)  * 

883b.  Death  gratuity. — The  death  gratuity  provided  for  the  beneficiaries 
of  officers  and  men  of  the  Regular  Navy  by  act  of  August  22,  1912  is 
equally  applicable  to  the  beneficiaries  of  the  officers  and  men  of  the  Naval 
Reserve  Force,  the  Naval  Militia,  and  the  National  Naval  Volunteers  who 
die  in  active  service  of  the  United  States.     (Comp.  Dec  June  12    1917  ) 

9/13/17.  '  33J 

73416"— 18 25 


332 


CHAP.   XI.— DISBUBSING PAY  ROLLS. 


884.  Clothlng.-Mea*ers  of  .he^^W  Re^^^^^  St^^ut 

parting  for  a^^*  ^^^ '°J  *"Xe?s  and  $30  for  men.  Upon  reporting  for 
a  uniform  grntu'^y  of  $50  wr_"™v^'°„°°"  *^.i„^  the  uniform  gratuity  shall 
active  service  in  tlu.e  f  ^var  «r  national  ^^^J^fJ^^^^,,.^,,  these  amounts 
be  $150  for  officers  and  $60  for  ™/°'  ^  */^|,,*'i7f  "^form  gratuity  during  the 
and  any  »"«"«'' '•'"/i"".^'^;^^^'"  ^^  ber  ivers  his  connection  with  the 
current  enrollment.     If.  ho^^ver,  »  ™'-"'"^'    fjovernment  before  the  term  for 

^;;irhrrro7ed"'Ms%"Ky?:,'^-rl— ^^  credited  shall  he  deducted 

?rom  any  money  that  may  ^^^  ™  wlSfrcrSu^l  to  their  accounts,  and  upon 

"  The  uniform  gratuity  of  ««'™'^sXir  tn  .^"^ect  thit  they  have  provided 

:!;:,rjfr:;itriSr  =a?y'«li=  rnd^-^^l^^eHay  h^e  paid  them  in 

stances  other  tl^»"  *f  °° -"^fdue  thUVt^a^"^^^^^  due  them,  the 

lrunrofXhC''.Va"tSC  retefv^X  them  in  th'^ir  then  current  enroH- 

n"ni;Ltei'mtn"•ttfFi^Naval  Beserve  who  h^^^^^^^ 

ment,  been  credited  with  '=l°t^?^e J'^f^^.^ZenL    eitlt?^ 
duty   in   time   of   ![" . "   °||'°°''Ump    De^ '""«  7,  1917.)     (The  total 
clothing  gratuity  "^^it  of  ?30.     ll-omp^  a.  however,  exceed  $60.) 

such  credit  during  a  period  of  enrrilm«it  rain  n^  ^^  ^^^.^^  ^^^ 

w^e'fh^rKsTrS^ror'tr^i^i^g.'^e  »«tled  t^  ^^Ti^IitT"  '""^  ^' 
S^^fflclrs  of  ?he  Begular  Na^-     (Comp.  Dec.  May  21,  1917.) 

885.  Class  1-rieet  f.f''.^}.?^^"^^  of  the  United  States  naval  service. 

Membership.-(a)  " .\n  ^°™^:^°"llft.°L^l^eT  honorable  conditions; 
including  midshipmen  who  have  lettthe^^^^^  ,^^  j„  j,^ 

(6)  "Citizens  of  the  I  mted  States  «"»  ^ave  Dee  •         ^^^  four-year 

honorably  discharged  from  the  navil  ^^-^^^^^^  ^„^.„g  ^i^^^ty.  and  who  shall 
^a^enr^S^ntVe  Col  Reserve  Force,  shall  be  eligible  for  membership  in 
'^^cfsv  frans'fe^lfomthe  naval  service  enlisted  men  at  the  expiration  of  an 

^TrdT^tl•1.a?"r^'h\" -^^^^^^^  --  "-"'^  '^•^"*^'  "■• 

"?SlS£'STr!.™^;i'rrirr7ay  of  officers  of  the.Fieet 
1.   <^  Former  ™^ers.  !^'         ,  ^  f  ^he  correspondinff  rank  in  the 

^>^v^'^2r^'r?en  ^nc^:aleTX^ef^V for  enrollment  in  the  Fleet  Naval 
^avy  ;  25  Per  cent  i^rea^^  termination  of  last  naval  service,  or  reenroll- 
Sln  tlfFree^NavTRele^y  ^vithi  months  from  date  of  termination 

of  last  fn/.<>"r?r'Jf ''while  1^  acttve^ervice  reserves  shall  be  paid  at  regu- 
(a)  ^^^*f ^:^„^^,^n'-™^^     as  officers  and  men  of  the  Navy.    Upon  the 
'r  '"nnHonVf  thefr^dod  o?t^^^  the  supply  officer  of  the  ship  shall  pay 

If '^thpZ^ancednrfor  service  on  board  ship,  plus  the  number  of  days  r^ 
them  the  !»«j,^^,^^^Xpir  home*^     The  time  required  for  returning  home  can  be 

?Z'p1t^  /rom  tJTe  mn^^^  ^-  '^^  «^-t-«*  "-^"^ 

%\1^bovets  not  viewed  as  an  advance  in  pay  and  "payment  is  authorized." 
(Comp.  Dec.,  Mar.  19,  1917.) 
9/13/17. 


SEC.  55. — RESERVES  AND  MILITIA. 


338 


(6)  The  pay  of  an  assistant  paymaster  of  the  Naval  Reserve  Corps  who  has 
executed  oath  of  office  and  been  ordered  to  active  dutv  does  not  begin  until  after 
approval  of  his  bond.     (Comp.  Dec..  Apr.  14,  1917.) 

2.  "  Citizens."— Retainer  pay  of  $12  per  annum  until  confirmed  in  their  rank 
or  rating;  after  confirmation,  members  with  less  than  eight  years'  naval  service 
receive  pay  at  rate  of  $.50  per  annum,  members  with  more  than  eight  and  less 
than  twelve  years'  naval  service  receive  pay  at  the  rate  of  $72  per  annum, 
members  with  more  than  twelve  years'  naval  service  receive  pay  at  the  rate  of 
$100  per  annum— ej?ce/;^  that  men  wlio  fail  to  perform  during  an  enrollment 
three  months'  active  service  in  the  Navy  will  be  paid  on  next  reenrollment  pay 
at  rate  of  but  $12  per  annum  until  such  time  as  they  shall  have  completed  three 
months'  active  service ;  clothing:  See  par.  884. 

(fl)  Pay.— An  enrolled  member  (class  b)  of  the  Fleet  Naval  Reserve  while 
performing  active  service  for  training  is  detached  from  his  ship  and  sent  to  a 
naval  hospital  for  treatment ;  not  entitled  to  active-duty  pay  while  under  treat- 
ment at  said  hospital.  (Comp.  Dec,  Feb.  3.  1917.)  But  officers  and  men  of 
the  Fleet  Naval  Reserve  called  into  active  service  in  time  of  war  and  dur- 
ing such  service  are  sent  to  a  hospital  for  treatment,  are  entitled  to  pay  t 
while  in  said  hospital  under  the  same  circumstances  and  subject  to  the 
same  limitations  as  if  they  were  of  the  Regular  Navy.  (Comp.  Dec,  May 
22,  1917.)  ^       V         i*  ,         jr 

The  base  pay  that  a  man  is  in  receipt  of  at  time  of  transfer  from  the  Regular 
Navy  to  the  Fleet  Naval  Reserve  after  16  or  20  years'  service  is  the  pay  upon 
which  his  retainer  pay  in  the  Fleet  Naval  Reserve  is  to  be  computed.  (Comp. 
Dec,  Feb.  19,  1917.) 

A  chief  quartermaster  or  a  chief  commissary  steward  of  the  Regular  Navy 
transferred  to  Fleet  Naval  Reserve  is  entitled  to  retainer  pay  from  date  of 
actual  transfer  at  rate  of  one-half  of  his  base  pay,  plus  all  permanent  additions 
thereto ;  also  to  10%  additional  of  such  retainer  pay  for  "  extraordinary  heroism 
in  line  of  duty,"  or  for  conduct  marks. 

A  coxswain  of  the  former  Naval  Reserve  is  ineligible  for  transfer  to  the 
Fleet  Naval  Reserve  of  the  Naval  Reserve  Force.     (Comp.  Dec,  Sept.  22,  1916  > 

In  computing  "service"  for  transfer  to  the  Fleet  Naval  Reserve,  previous 
Navy  and  Marine  Corps  service  is  counted.  (Instr.  for  Commanding  Officers  of 
the  Naval  Reserve  Force.) 

(6)   Clothing.— The  question  as  to  whether  an  enrolled  member  (class  b)  of 
the  Fleet  Naval  Reserve  can  draw  articles  of  uniform  clothing  against  the 
gratuity  credited  him,  while  he  is  ill  at  a  naval  hospital   (but  not  on  active 
duty),    is   one   of   "administration   and    propertv   accounting."     (Comn     Dec 
Feb.  3,  1917.)  s        i         p.    ljx^. 

(c)  Travel  allotcance. — An  enrolled  member  (class  b)  of  the  Fleet  Naval  Re- 
serve Is  ordered  to  active  duty  the  duration  of  which  is  less  than  one  month  • 
while  on  such  active  duty  he  is  detached  from  his  ship  and  sent  to  a  naval 
hospital  for  treatment:  Held,  in  the  absence  of  any  regulation  prescribed  b'- 
the  Secretary  of  the  Navy  specially  providing  for  travel  allowance  under  the 
circumstances,  man  is  not  entitled  to  travel  allowance  upon  discharge  from 
treatment.     (Comp.  Dec.  Feb.  3,  1917.) 

3.  "Sixteen-year  service  men."— One- third  of  "the  base  pay  they  were  re- 
ceiving at  the  close  of  their  last  naval  service  plus  all  permanent  additions 
thereto,"  increased  by  10  per  cent,  if  "  credited  with  extraordinary  heroism  In 
the  line  of  duty."  Clothing:  See  par.  884.  Retirement:  Upon  completing  30 
years'  service  (including  Naval  and  Fleet  Naval  Reserve  service)  members  mav 
upon  their  own  request,  "  be  placed  on  the  retired  list  of  the  Navy  with  the  pay 
they  were  then  receiving  plus  the  allowances  to  which  enlisted  men  of  the  same 
rating  are  entitled  on  retirement  after  30  years'  naval  service.' 

9/13/17. 


»♦ 


334 


CHAP.   XI. — ^DISBURSING PAY  ROLLS. 


he  Une  o   dufyl^r  x4oi*^verage  marks  In  conduct  for  twenty  J^"«  ?;»»;« 

'^'^iS^'in^nrtTnrNaval  a^  Fleet  Naval  Reserve  Service,  be  placed  on  the  re- 
Hj^i^Wrf^hrNaTwth  the  pay  they  were  then  receiving  plus  the  allowances 
I'o^hich  enlufe^meVof  the  sami  rating  are  entitled  on  retirement  after  thirty 
years'  naval  service."  ._^_.f._.ed  to  the  Fleet  Naval  Reserve  after  20 

vT^  "  K«*  ic  PTititled  to  the  10  per  cent  for  either  of  them.     A  certincate 
TiJ^^^fpf  of  ?he  Bureau  o^^  as  to  the  qualification  of  such 

^^i^chief  master-at-arms  holding  an  acting  appointment  in  that  fate  at 

^^^urireTu^oririnal  enrollment  (as  distinguished  from  reenroUment) 
who,  during  sucnorigiBa  entitled  to  the  same  pay  and 

is  ordered  to  active  duty  in  time  o^       ^  jj^^ed  in  the  Navy  within  four 

Shrfrom  d^ *of'l^  l-C^n-^«  *T^--  ^^^  ^  "''**""'  *°  ""' 

retainer  pay).     (^Z^'^frs^l^^d  members  of  the  Fleet  Naval  Reserve 

."^^  '\?»:^"*^Lr'^TForclTnTsuS^ert  to  deduction  for  hospital  fund; 

t^^deSon^lloTen^trper  month)  il  made  by  the  disbursing  officer  in 

^®^-  ^.1^«?7'/>,i«iJe  — "  No  member  [Fleet  Naval  Reserve]  shall  be  entitled  to 
Travel  ''^^''''^^^.^^^^^^  active  service  Is  for  not  less  than  one 

month 'orTnl^sTile^*^^^^^^^^  by  such  regulations  as  may  be  pre- 

scribed by  the  Secretary  of^he  Navy.  ^^^^^^  ^^  ^^^  ^^^^  ^^^^^ 

FcnaZtte*.-   An>   pa>   wmcn  n  a^^  Secretary  of  the  Navy  upon 

S^XrtCde/ruch'^nd^^^^^^^^^  bejrescrlbed  by  the  Secretary  of  the 

Navy   of  such  man  to  report  for  inspection. 
9/13/17. 


1 


SEC.   55. — RESERVES  AND  MILITIA. 


334a 


887.  Class  2 — Naval  Reserve. — Fay,  retainer:  Before  confirmation,  $12  per 
annum;  after  confirmation  in  rank  or  rating,  "two  months'  base  pay  of  the 
corresponding  rank  or  rating  in  the  Navy." 

Pay,   longevity. — Officers   of  the   Naval   Auxiliary   Reserve   are  not   en-  | 
titled    to    longevity    increase    for    prior    service    rendered    in    the    Naval 
Auxiliary  Service.     (Comp.  Dec.  June  27,  1917.) 

Clothing  aUoicance. — See  paragraph  884. 

888.  Class  3 — Naval  Auxiliary  Reserve. — Pay,  retainer:  Before  confirma- 
tion, ,$12  per  annum ;  "  after  confirmation  in  rank  or  rating  *  *  *  for 
oflicers,  one  month's  base  pay  of  the  corresponding  rank  in  the  Navy,  and  for 
men,  two  months'  base  pay  of  the  corresponding  rating  in  the  Navy." 

Clothing  allowa^ice. — See  paragraph  884. 

889.  Class  4 — Naval  Coast  Defense  Reserve. — Pay,  retainer:  Before  con- 
firmation, $12  per  annum ;  after  confirmation  In  rank  or  rating,  "  two  months' 
base  pay  of  the  corresponding  rank  or  rating  in  the  Navy." 

Pay,  active  service. — A  man  enrolled  in  the  Naval  Coast  Defense  Reserve 
within  four  months  of  his  discharge  from  the  Navy;  immediately  after 
enrollment  he  was  ordered  to  and  reported  for  active  service  for  training; 
within  a  few  days  after  reporting  for  this  duty  the  Reserve  forces  were 
mobilized  for  active  service  in  time  of  war:  The  man  is  entitled  to— 

1.  C.  S.  C.  money  for  previous  enlistments  in  the  Navy. 

2.  Citizenship  money  for  previous  enlistments  in  the  Navy  (if  conforming  | 
to  requirements  of  "  G.  O.  34  ")• 

3.  Credit  of  clothing  gratuity  as  in  time  of  war,  viz,  $60. 
He  is  not  entitled  to — 

1.  Honorable  discharge  gratuity  as  his  enrollment  in  the  reserve  was  not 
a  reenlistment  in  the  Navy.     (Comp.  Dec.  May  31,  1917.) 

Officers  of  the  Naval  Coast  Defense  Reserve  are  entitled  to  count  previ- 
ous service  in  the  Regular  Navy  for  purposes  of  active  duty  pay.  (Comp. 
Dec.  Mar.  23,  1917.) 

The  enlisted  personnel  of  the  Naval  Coast  Defense  Reserve  (including  fe- 
male members)  on  active  duty,  is  entitled,  during  the  period  of  the  war, 
to  the  flat  base  increase  provided  by  act  May  22,  1917.  (Comp.  Dec.  June 
27,  1917.) 

Clothing  allowance. — See  paragraph  884. 

"A  man  may  be  confirmed  in  his  rating  at  any  time  after  he  has  performeil 
three  months'  active  duty."  (Instructions  for  commanding  officers  of  the  Naval 
Reserve  Force.) 

"  Female  nurses  who  are  enrolled  as  members  of  the  Naval  CJoast  Defense 
Reserve  are,  when  placed  on  active  duty,  entitled  to  receive  pay  at  the  same  rate 
as  authorizd  for  members  of  the  Nurse  Corps  (female)  when  on  active  duty." 
(CJomp.  Dec,  Apr.  5,  1917.) 

Female  nurses  enrolled  in  the  Naval  Coast  Defense  Reserve  "  after  properly 
qualifying  as  required  by  the  *  *  »  law,  are  entitled  to  retainer  pay  at 
the  same  rate  as  provided  for  the  Naval  Reserve,  namely,  two  months'  base  pay 
at  the  rate  authorized  by  the  Act  of  May  13,  1908,  for  members  of  the  Nurse 
Corps  (female)."     (Comp.  Dec,  Apr.  5,  1917.) 

Female  nurses  enrolled  as  members  in  the  Naval  Reserve  Corps  "  are  not 
entitled  to  receive  credit  on  account  of  uniform  gratuity."  (Comp.  Dec,  Apr. 
5,  1917.) 

The  subsistence  of  "  men  of  the  Naval  Coast  Defense  Reserve  *  when  actively 
employed'  and  either  *  unavoidably  detained  or  absent  from  vessels  to  which 
attached  under  orders,'  or  '  on  detached  duty '  may  be  credited  on  the  pay  rolls 
in  the  sundry  credit  column,  whether  he  be  an  enlisted  man  of  the  Navy  proper 
or  an  enrolled  man  of  the  Naval  Coast  Defense  Reserve."  In  either  case  the 
man  must  have  been  on  duty  entitling  him  to  the  subsistence,  the  per  diem 

9/13/17. 


334b 


CHAP.   XI. — DISBURSING PAY   ROLLS. 


r«tP  irincit  have  been  oreviously  fixed  for  him  while  upon  such  duty,  and  in  cases 
ofthosruna^M^^^^^^^  absent  from  -ssels  to  which  att^^^^^^^  under 

orders  his  subsistence  ration  nmst  be  stopped  on  board  his  ship  and  no  credit 
fnr  oommutation  therefor  be  given  to  him.     (Comp.  Dec.,  Mar  2d,  iyi<) 

8^  CUss  5-Volmiteer  Naval  Reserves. -Members  of  this  cl^s  are  eligible 
for  mem^rship  in  any  one  of  the  other  classes  of  the  Naval  Reserve  Force 
and  oblTgate  tiemselves  to  serve  in  the  Navy  in  any  one  of  said  classes  wtthout 
rptainer  nav  and  uniform  gratuity  in  time  of  peace. 

^r  Class  6-Naval  Reserve  Flying  Corps.-Pay,  retainer. --Before  con- 
firmation $12  P^r  annum;  after  confirmation  in  rank  or  rating,  "two  months' 
base  pay  of  the  corresponding  rank  or  rating  in  the  Navy. 

^'7e^^'^r7^or^^-^^\Zrs':  Entitled  to  pay  and  a.^ances 
wWle  serrtng  under  orders  which  put  them  in  a  duty  status.     (Comp.  Dec.,  Oct. 

honstructive  service  not  allowed.     (Comp.  Dec,  Mar.  27,  1915.) 

Si  oS  of  tte  Medical  Reserve  Corps  is  entitled  to  10  per  cent  additional 

'\To^'^i  th^e'^SiSfRe^rve'bon,'- Irdered  to  Government  Hospital  for 
thf^ns^nTfor  treatment  is  not  entitled  to  pay  for  the  period  of  such  treatment, 
as  it  is  not  anjissisnment  to  .ictive  duty.     (Comp.  Dec.,  June  10.  1916.) 

An  offirer  detached  from  one  duty  and  ordered  to  another  is  entitled  to  pay 

for^nr^ncr^rt  of  intervening  period  as  may  be  necessary  to  perform  the 

rennired  travel.     (Comp.  Dec.  June  30,  1916.)  .       ,     *  ^. 

Tragical  reserve  officer  reported  at  shore  station  two  days  ahead  of  time 

istnm^d  toXe  pay  but  not  to  commutation  of  quarters  for  the  two  days. 

^^7a^?ffici'r''who^V4^^^^^^^^^  on  board  ship  prior  to  the  date  on  which  he  was 
ordered  to  report  is  not  entitled   to   the  additional  for  sea   pay   prior  to  the 
date  on  which  he  was  ordered  to  report.     (Comp.  Dec,  Aug.  lo,  1914.) 
893    Dental  Reserve  Corps.-"  That  a  Navy  Dental  Reserve  Corps  is  hereby 

«;?*^:?^gi^t^,«;^vir^^^^^^^^^ 

^^"'•lSTS^B:se;ve:i:(irA"|:  f^f^l^-r^e  Marine  Corps 
R^TO  consisting  of  five  classes,  is  "  established  under  tiie  same  .provisions 
Kl  Aspects  (except  as  may  be  necessary  to  adapt  the  said  provisions  to  the 
M»r  nflCorti)  a?  those  providing  for  the  Naval  Reserve  Force." 
¥he  fl^Xssi  w^^^^nd  to  L  foUowlng  five  classes  of  the  Naval  Reserve 

force. 
9/13/17. 


SEC.   55. — RESERVES  AND  MILITIA. 


335 


The  Fleet  Naval  Reserve;  The  Naval  Reserve;  The  Coast  Defense  Reserve; 
The  Volunteer  Naval  Reserve ;  and  The  Naval  Reserve  Flying  Corps. 

"  The  retainer  pay  and  active-service  pay  of  members  of  the  Marine  Cori>s 
Reserve  shall  be  paid  from  appropriation  *  Pay,  Marine  Corps.'  "  (Act  Aug.  29, 
1916.) 

Enlisted  men  of  the  Marine  Corps  transferred  to  the  Fleet  Marine  CJorps  Re- 
serve receive  retainer  pay,  and  in  addition,  active-service  pay  when  on  active 
duty.  Transferred  members  are  subjected  to  ehec-kage  for  hospital  fund  from 
retainer  pay,  at  all  times,  while  enrolled  members  pay  hospital  fund  when  on 
active  duty  only.     (Comp.  Dec.  Dec  27,  1916.) 

894a.  Uniform  gratuity,  ofiB.cers. — Officers  of  the  Marine  Corps  Reserve  are 
entitled  to  uniform,  gratuity  of  $50  on  first  reporting  for  active  service  for 
training  during  each  period  of  enrollment,  which  gratuity  may  be  paid  on 
the  first  pay  voucher.  In  time  of  war  or  national  emergency,  upon  re-  1 
porting  for  active  service  they  will  be  credited  with  a  uniform  gratuity  of 
$150  (less  any  previous  credits  and  payments  during  current  enrollment). 
In  both  instances,  if  previously  prescribed  by  regulation,  such  officers  may 
be  required  to  furnish  certificate  of  the  commanding  officer  that  he  had  pro- 
vided himself  with  all  necessary  uniform  and  equipment.  (Comp.  Dec 
Mch.  13,  1917.) 

895.  Naval  Militia  (act  of  Feb.  16,  1914).  For  full  text  of  act  see  G.  O. 
No.  77,  dated  February  25.  1914. 

*'  The  period  of  enlistment  in  the  Naval  Militia  shall  be  three  years."  t 
(Act  Aug.  29,  1916.) 

(a)  Accounts  and  pay. — During  the  period  of  service  on  a  vessel  of  the  regu- 
lar Navy  accounts  of  officers  and  men  will  be  kept  on  the  regular  Navy  pay 
roll  (S.  &  A.  Form  1).  Four  copies  of  the  roll  should  be  made — one  for  the 
Auditor  for  the  Navy  Department,  one  for  the  adjutant  general  of  the  State 
concerned  (which  copy  is  transmitted  through  the  Division  of  Naval  ^lilitiu 
Affairs,  Navy  Department),  one  copy  for  the  supply  officer  of  the  ship,  and  one 
copy  to  be  retained  by  the  supply  officer  of  the  Naval  Militia.  These  rolls  will 
be  prepared  by  the  supply  officer  of  the  ship,  assisted  by  the  supply  officers  of 
the  Naval  Militia  on  board.  The  rolls  will  cover,  and  payments  will  be  made 
for,  the  period  from  date  of  leaving  home  to  join  the  ship  until  date  of  detach- 
ment therefrom  plus  the  necessary  time  to  reach  their  respective  homes  travel- 
ing by  the  shortest  usually  traveled  route.  The  roll  to  the  auditor  will  be 
accompanied  by  all  necessary  substantiating  vouchers.  (See  Xaval  Militia  cir- 
cular letters  and  Comp.  Dec,  May  9,  1917.) 

Officers  and  men  of  the  Naval  Militia  are  paid  from  "  Arming  and  equipping 
Naval  Militia."  In  time  of  war,  when  taken  over  as  National  Naval  Volunteers, 
they  are  paid  from  "  Pay,  Navy." 

Note. — Officers  will  be  taken  up  on  the  rolls  upon  presentation  of  original  orders,  two 
copies  of  whicli,  duly  certified,  will  be  furnished  the  supply  officer.  On  the  copies  for- 
warded with  the  provision  return,  the  supply  officer  will  place  a  certificate  as  to  the 
number  of  rations  that  were  issued  in  kind  to  the  men  sho^n  thereon. 

The  pay  of  a  bonded  officer  of  the  Naval  Militia  begins  from  the  day  he 
reports  at  his  local  rendezvous  in  obedience  to  call,  whether  found  quali- 
fied or  not.     (Comp.  Dec.  June  22,  1917.) 

The  pay  of  an  officer  of  the  Pay  Corps  of  the  Naval  Militia,  while  perform-  1 
ing  active  Naval  Militia  duty  which  does  not  involve  disbursement  of  public 
money,  is  not  contingent  on  his  furnishing   bond.      (Comp.   Dec.   July  6, 
1917.) 

Transient  additions  to  pay  may  be  paid  men  of  the  Naval  Militia  the  same 
as  if  in  the  regular  service.    Comp,  Dec.  June  18,  1914.) 

While  serving  afloat  officers  and  men  receive  10  per  cent  for  sea  duty  the 
same  as  those  in  the  regular  naval  service.     (Comp.  Dec  June  18,  1914.) 

9/13/17. 


336 


CHAP.   XI. — DISBURSING PAY  ROLLS. 


Officers  and  men  receive  the  pay  of  their  rank  or  rating  but  no  Increase  for 

^femb'ers  ^?  N^aP^itrare^Jf^^^^^^  to  checkage  of  20  cents  per  month 

'%\T'v-f"an  ot^S^^^^^^  Witness  at  target  practice    if 

nrSlnt  as  Tproperly  authorized  participant  (and  not  merely  as  a  witness)  is 
enS  ?o  pav  Xvided  bv  act  February  16,  1914.     (Comp.  Dec.  Sept.  19,  1914.) 
Officers  S^  the  Na^^^  Militia  when  on  active  duty  receive  the  same  pay  as 
officers  of  corresponding  grades  of  the  Navy   or   Marine  Corps.     (Act  Aug. 

^™il  men  during  periods  of  active  service  f  f '*  «J?titled  to  the  sa  e  p^^^^ 
as  enlisted  men  of  corresponding  rate  or  rank  of  the  Navy  or  Marine  Corps. 

^'tL'^nIv^'  M^mia  act  of  February  16,  1914,  contains  no  authority  for  the 
or^rlnrof  Naval  Militia  officers  to  Washington  for  the  performance  of  the 
duty  contemplated  and  Naval  Militia  officers  could  not  by  orders  ifued  to 
them  under  the  authority  of  that  section  become  entitled  to  compensation  from 

Federal  funds.     (Comp.  Dec.  Oct.  2,  1916.)  ,  xi.     e  ^««4.«,^ 

The  Uvemor  of  the  State  concerned  must  ^/commend  and  the  Secretary 
of  the  Navy  must  authorize  the  attendance  of  a  Naval  Militia  officer  at  a 
naval  service  school  to  entitle  him  to  pay  while  pursuing  a  course  of  m- 
1  struction  During  actual  attendance  under  instruction  at  a  naval  flying 
scW  if  *apSed  a  student  naval  aviator  and  lawfully  detailed  for  duty 
Evolving  actual  flying  in  aircraft,  such  Naval  Militia  officer  is  entitled 
ZslvoT  cent  increase^for  such  duty  allowed  officers  of  t^e  N^vy.  While 
in  a  leave  status,  during  such  attendance,  he  is  not  entitled  to  any  pay- 
retainer  or  otherwise.     (Comp.  Dec.  Apr.  19,  1917.) 

Expenses  of  officers  and  men  authorized  (by  act  Feb  16,  1914)  to  and 
pursuing  a  regular  course  of  study  at  any  military  or  naval  school  or  on  board 
ship  are  payable  as  follows :  ,   ^    ^, 

Commutation  of  quarters— Pay  of  the  Navy. 

Traveling  expenses  of  officers— Pay,  miscellaneous. 

Transportation  of  enlisted  men— Transiwrtation,  navigation. 

OffifPrs  shall  ♦  *  *  receive  commutation  of  subsistence  at  the  rate  of 
$1  per  day  and  each  enlisted  man  such  subsistence  as  is  furnished  to  an 
enlisted  man  of  the  regular  Navy  while  in  actual  attendance  upon  a  course 
of  insUTiction,  payable  from  "Arms,  uniforms,  equipment,  etc.,  Naval  Militia. 

^^^e'^'enUste^d^peLnn^^^  the  Naval  MiUtia  on  active  duty  is  entitled, 
during  the  period  of  the  war,  to  the  flat  base  increase  provided  by  act  May 
22    1917.     (Comp.  Dec.  June  27,  1917.)  ^   .^    ,  «^  ^ 

"  When  the  Naval  Militia  is  called  into  the  service  of  the  United  States, 
or  any  portion  of  the  Naval  Militia  is  called  forth  under  the  provisions  of 
the  Naval  Militia  act  of  February  16,  1914,  their  pay  shall  comnjence  from 
the  dav  of  their  reporting  in  obedience  to  such  call  at  their  local  ship, 
armory  or  quarters.  The  order  to  take  up  the  accounts  of  the  enlisted  men 
1  mTs?^ive  their  full  names,  ranks,  or  ratings,  and  the  date  of  their  re- 
porting  in  obedience  to  the  call  of  the  President  at  their  local  ship,  armory 
SrVuarters."  (General  Order  No.  225,  paragraph  20.)  (For  definition  of 
"  local "  and  "  Federal  "  rendezvous  see  par.  895a.)  „  ^   ^ 

Si  eeneral  the  pay  of  members  of  the  Naval  Militia  when  called  for 
active  service  for  war  begins,  as  a  charge  against  ^«deral  funds,  on  the 
date  of  their  reporting  for  Federal  service  in  obedience  to  call,  at  their  local 
^ip  aimoiy,  or  quarters,  and  continues  until  their  fitness  or  unfitness  for 
^deral  ser^ce  in  the  National  Naval  Volunteers  is  fomaally  detemiined 
During  the  intervening  period  their  pay  is  the  same  as  that  provided  for 

9/13/17. 


SEC.   55. RESERVES  AND  MILITIA. 


337 


equal  ranks  or  ratings  in  the  regular  Navy.  Men  enlisted  in  the  Naval 
Militia  after  the  militia  has  been  mobilized  for  Federal  service  receive  the 
full  pay  of  their  ratings  from  Federal  funds  from  date  of  enlistment. 
(Comp.  Dec.  June  6,  1917.) 

Members  of  the  Naval  Militia  who  decline  to  take  oath  as  members  of  the 
National  Naval  Volunteers  are  nevertheless  entitled  to  pay  from  date  of 
reporting  at  the  Federal  rendezvous  to  the  date  they  are  returned  to  their 
local  rendezvous  and  discharged  from  the  service  of  the  United  States. 
(Comp.  Dec.  July  6,  1917.) 

"An  officer  of  the  Naval  Militia  is  not  entitled  to  pay  for  time  required 
to  travel  to  and  from  attendance  at  a  service  school,  but  while  in  attend- 
ance at  such  schools  under  proper  authority  is  entitled  to  the  pay  and  allow-  | 
ances  of  his  rank  (including  mileage)  as  provided  for  officers  of  the  regrular 
Navy."     (Comp.  Dec.  Mar.  22,  1917.) 

"  Officers  and  men  of  the  Naval  Militia  are  paid  on  the  basis  of  a  thirty- 
day  month."  No  pay  is  allowed  for  the  31st  of  a  month.  (Comp.  Dec. 
Jan.  11,  1917,  reaffirming  Comp.  Dec.  Dec.  31,  1914.) 

Officers  of  the  Naval  Militia  and  National  Naval  Volunteers  are  not  en- 
titled to  longevity  pay  for  previous  service  not  in  the  United  States,  but 
they  are  entitled  to  longevity  credit  for  all  previous  service  in  the  United 
States  which  an  officer  of  the  regular  Navy  or  Marine  Corps  would  for 
purposes  of  pay  receive  credit  for.     (Comp.  Dec.  May  10,  1917.) 

(&)  Transportation. — Officers  of  the  Naval  Militia  for  travel  in  the  United 
States  receive  mileage  under  same  conditions  and  in  same  manner  as  officers 
in  the  regular  service.  Outside  the  United  States  they  receive  expenses. 
(Comp.  Dec.  June  18,  1914.) 

At  the  termination   of  service  of  the  Naval  Militia  with  the   Regular 
Navy,  members  thereof  may  be  paid  the  amount  due  them  to  the  date  of 
their  detachment  from  the  ship  plus  the  number  of  days  required  for  them  | 
to  travel  to  their  homes  by  the  shortest  usually  traveled  route.      (Comp. 
Dec.  May  9,  1917.) 

(c)  Rations. — The  commanding  officer  will  furnish  the  supply  officer  an 
order  (8  copies,  alphabetically  arranged)  for  all  enlisted  men  of  the  Naval 
Militia  who  may  be  subsisted  in  the  general  mess,  they  being  carried  there  as 
supernumeraries.  This  list  will  show  the  name  and  rate  of  each  man.  the  date 
of  leaving  home  rendezvous  and  date  of  reporting  on  board.  Opposite  each 
name  will  appear  the  dates  inclusive  rationed,  except  for  those  whose  rations 
are  commuted.  On  the  commanding  officer's  order  will  appear  a  certificate  by 
the  commanding  officer  of  the  Naval  Militia  on  board  certifying  that  the  men 
named  actually  served  on  board  in  the  ratings  shown  opposite  their  respective 
names  during  the  period  stated.  Where  militia  of  more  than  one  State  is  rep- 
resented on  board,  separate  lists  will  be  prepared  for  each  State  and  arranged 
separate  for  each  battalion.  Four  copies  of  this  order  will  accompany  the  sup- 
ply officer's  provision  return  to  S.  &  A.,  and  one  copy  for  each  of  the  four  pay 
rolls. 

The  commanding  officer  of  vessels  of  the  regular  Navy  will  furnish  the  sup- 
ply officer  with  an  order,  in  quadruplicate  (alphabetically  arranged),  for  the 
commutation  of  rations  of  chief  petty  officers  of  the  Naval  Militia  on  S.  &  A. 
Form  No.  41,  the  original  of  which  will  be  attached  to  the  monthly  ration 
voucher  (S.  &  A.  Form  233). 

When  cruising  on  vessels  of  the  regular  Navy  enlisted  men  of  the  Naval 
Militia  are  rationed  with  the  crew  of  the  vessel  upon  which  they  are  serving. 
(Comp.  Dec.  June  18,  1914.) 

(d)  Aeronautic  section — Naval  Militia. — "Officers  and  enlisted  men  of  the 
aeronautic  sections  of  the  Naval  Militia,  while  engaged  in  actual  service  or  in- 
struction with  aircraft,  involving  actual  flying,  are  entitled  to  the  same  increase 

9/13/17. 


338 


CHAP.   XI. — DISBURSING PAY   ROLLS. 


Of  pav  for  such  duty  under  the  same  conditions  that  would  authorize  Its  pay- 
ment'To  the  olHcers  and  enlisted  men  of  the  ^'^V;:'\  <?omP^^ec  Nov^^^.^^^^^^^^ 
(See  par.  841-4.)     (See  also  Comp.  Dec   Apr    19    1917   under     (a)     supra.) 
895a    Rendezvous,  local  and  Federal— definition  of.—-'  The  local  renaez 
vous  £•  tJ^?ocal  armory  or  other  place  in  the  city  in  wMch  the  Nav^^^^  MiMa 
unit  is  located,  designated  by  the  State,  Territory,  or  t^«  ^^^^^^^.i^Hn  ii^^ 

1  bia  authorities,  as  the  rendezvous  for  that  particular  Naval  Militia  unit. 

^  ^^me  cities  the  local  rendezvous  will  be  the  battalion  headquarters." 

r General  Order  No.  225,  paragraph  3  (a).)  ,  j-  4.«4  ^    „  «„^oi 

"The  Federal  rendezvous  is  the  headquarters  of  a  naval  district,  a  naval 
station  navy  yard,  ship,  or  other  place,  designated  by  t^e  Navy  Department 
as  a  rendezvous  for  the  Naval  Militia  organizations.  The  Federal  rendez- 
vous  for  the  Naval  Militia  will  be  published  in  circular  letters  of  the  Di- 
^^5on  of  Naval  Militia  Affairs  from  time  to  time."     (General  Order  No.  225, 

^^RQr  NatiL^a?Naval  Volunteers.-The  act  of  August  29,  1916,  provided  re- 
tafner  pa>  for  nem^^^^^^  of  the  Naval  Militia  and  for  their  enrollment  in  times 
of  emergency  or  war  in  the  National  Naval  Volunteers.  Enrollmei  t  in  tlie 
"TsTreeecTent  to  drawing  retainer  pay  ("  that  -  -"j^-^J  «- ^^^f^ 
IMilitia  shall  be  entitled  to  the  retamer  pay     *     *  until  he  has  enroiiea  m 

'"'^Ti^e^'TJ^^Tltt^^^^  volunteers  is  shown  in  the  following 

"^Tha t'rpro^r:?^^^^^^^^^^^  emergency,  including  that  of  actual 

or  irninent  war  requiring  the  use  of  naval  forces  in  addition  to  those  of  the 
ReS  Navv  of  which  emergency  the  President  shall  be,  for  the  purposes  of 
fhifact  the  ^le  judge,  there  is  hereby  created  a  force,  to  be  known  as  the 
*  Nat  oi  al  Na^af  Volunteers,'  in  which  the  President  ahme  is  authorized, 
unde  such  relations  as  he  may  prescribe,  to  at  any  time  enrol ,  by  commis- 
sion wrrant^and  enlistment,  respectively,  and  v^it^out  examination,  such 
nuiyr  of  ?he  officers  and  men  of  the  various  branches  of  the  Naval  Militia  as 

''""ThattverV^^soreton  said  Volunteers  shall,  from  the  date  of  the 

call  of  thi  President,  and  during  the  continuance  of  h if  active  service  under 
!S  Ii  ^nii  stand  relieved  from  all  duty  as  a  member  of  the  Naval  Militia,  and 
fhn  1  d,  Hnrsaid  ^riod  h^^^^  in  said  Volunteers  all  the  authority  and  obliga- 
?U>nhf Tplrfon  oTTmila^^^  grade,  or  rate  in  the  United  States  Navy  or 

KnpCo^DS  shall  be  governed  by  the  laws  and  regulations  for  the  govern- 
men   of  SavT^^^^  during  his  time  of  active  service,  be  entitled  to  the 

Sme  pay  and  allowances  as  are,  or  may  be  hereafter  provided  by  law  for  a 
^S:on  of  smiilar  rank,  grade,  or  rate  in  the  United  States  Navy  and  Marine 

^^emb^rHf 'the^i^ational  Naval  Volunteers  do  not  pay  20  cents  hospital  fund 

-'if^^^^T^'^lVl^Jo^^^^^^  ^^t^is'Uall  be  for  three  years 
fromdatrof  acceptance   of   oath.-      (Cir.    Letter   No.    146,   Divis.    Naval 

"^laf  pfy^lifted  pe^S-The  National  Naval  Volunteers  on  ax^tive 
duty  i-7entitled,  during  the  period  of  the  war  to  the  flat  base  increase 
auLjr   «^  y  1917.     (Comp.  Dec.  June  27,  1917.) 

^7b^^cLhing  -^^^^  the  Na'iional  Naval  Voluntee^  who  are 

disSarg^  fwrn  the  Federal  service  will  turn  in  to  the  supply  officer  of  the 
.  «i1?nr  s^tion  on  which  he  is  serving  all  Federal  clothing  and  equipment 
I  ship  or  station  ^"^  J"^"""      ^    ^  for  personal  u-e  in  returr^n-  to  >>o---  -  ^a- 
except  such  as  may^e  '^u^^^^h  clotW^    "  which  is  found  ft  f  cr  issue  will 
be  sur4fy^;^kpp^s\d    and  issued  in  the  manner  outlined  in  art.  4739 
N.  I."     (S.  A.  M.,  4298.)     (See  par.  246-2.) 
9/13/17. 


SEC.   55. — RESERVES  AND  MILITIA. 


338a 


897.  Coast  Guard. — The  pay  of  commissioned  officers  of  the  Revenue- 
Cutter  Service  is  the  same  as  provided  for  commissioned  officers  of  the 
Army  (sec.  3,  act  Apr.  12,  1902).  The  Revenue-Cutter  and  Life-Saving 
Services  compose  the  Coast  Guard  Service  (act  Jan.  28,  1915).  Commis- 
sioned officers  of  the  Coast  Guard  Service  (Revenue- Cutter  branch)  when 
performing  duty  in  time  of  war,  under  direction  of  the  Secretary  of  the 
Navy,  do  not  receive  the  10  per  cent  provided  for  commissioned  officers  of 
the  Navy  on  sea  duty.  Warrant  officers,  petty  officers,  and  enlisted  men  of 
the  Coast  Guard,  during  the  continuance  of  the  war  (in  accordance  with 
act  May  22,  1917),  receive  the  same  rate  of  pay  as  prescribed  for  corre- 
sponding grades  or  ratings  and  length  of  service  in  the  Navy.  (Comp. 
Dec.  June  19,  1917.) 

The  officers  and  crews  of  vessels  of  the  Coast  Guard,  when  operating 
with  the  Navy  in  districts  in  which  there  are  no  special  disbursing  agents, 
or  when  it  is  not  practicable  to  touch  at  a  port  where  there  is  such  dis- 
bursing agent,  may  be  paid  by  officers  of  the  Pay  Corps — ashore  or  afloat. 
Prior  to  such  payment,  the  commanding  officer  of  the  Coast  Guard  vessel 
concerned  will  present  to  the  disbursing  officer  designated  three  pay  rolls 
(one  original  and  two  memorandum  copies).  These  rolls  should  be  examined 
by  the  disbursing  officer  to  satisfy  himself  that  the  period  covered  has  not  1 
been  previously  paid,  and  he  should  "  note  thereon  the  period  for  which 
payment  is  made  by  him  and  all  payments  should  be  made  to  the  individ- 
uals themselves."  (Comp.  Dec.  July  27,  1917.)  "  One  original  and  two 
memorandum  copies,  prepared  on  Coast  Guard  forms,  of  each  pay  roll  and 
pay  voucher  shall  be  submitted  to  the  proper  supply  officer  of  the  Nslvj  for 
payment.  The  original  pay  roll  shall  be  receipted  by  each  person  receiving 
pay  thereon  when  payments  are  made  in  cash;  when  by  check  no  signature 
will  be  required."     (Coast  Guard  G.  O.  No.  19,  dated  Aug.  2,  1917.) 

"A  copy  of  each  pay  roll  and  voucher,  certified  by  the  naval  supply  officer 
paying  the  same  to  be  a  true  copy  of  the  original,  shall  be  submitted  to 
Coast  Guard  headquarters  [by  the  supply  officer]  through  the  proper  chan- 
nels  as  soon  as  possible  after  the  payment  of  the  same,  accompanied  by 
copies  of  all  documents,  proposals,  etc.,  attached  to  the  originals  of  these 
pay  rolls  and  vouchers.  One  memorandum  copy  of  all  pay  rolls  and  vouch- 
ers will  be  retained  by  the  naval  supply  officer  paying  the  same  for  his 
record.  The  original  of  all  pay  rolls  and  vouchers  settled  by  him  shall  be 
forwarded  with  his  account  when  the  same  is  submitted  to  the  Auditor  for 
the  Navy."    (Coast  Guard  G.  O.  No.  19  dated  Aug.  2,  1917.) 

Note. — The  supply  officer  making  payment  will  take  charge  of  all  three  rolls.  The  copy 
"  submitted  to  Coast  Guard  headquarters,"  as  above  instructed,  will'  be  addressed  to 
"  Accounting  Division,  S.  &  A.,  Navy  Department,"  with  "  For  Coast  Guard  headquarters  " 
noted  in  the  lower  left-hand  comer  of  the  covering.  This  copy  is  examined  in  S.  &  A.  for 
the  purpose  of  adjustment  of  appropriations.  It  is  then  forwarded  to  the  Coast  Guard 
headquarters,  from  which  office  it  is  sent  to  the  Auditor  for  the  Treasury.  (This  is  the 
copy  referred  to  by  the  comptroller  in  his  decision  of  July  27,  1917,  as  aecessaiy  to  be  sent 
to  the  Auditor  for  the  Treasury.) 

9/13/17. 


CHAPTER  XII. 


DISBURSING— RETURNS. 

Section  56.— DISBTJHSING  VOUCHERS  AND  RETUENS. 

Note. — Table  of  returns,  see  paragrraph  964  ;  Packing,  paragraph  958 ;  Dispatch,  para- 
graph 959 ;  Settling  accounts,  paragmph  51 ;  Commanding  officer's  sigrnature,  paragraph 
136. 

901.  In  general. — "All  officers,  agents,  or  other  persons  receiving  public 
moneys  shall  render  distinct  accounts  of  the  application  thereof,  according  to  the 
appropriation  under  which  the  same  may  have  been  advanced  to  them.  (Sec. 
3623,  R.  S.)"     (N.  R.  4301.) 

"  Every  officer  or  agent  of  the  United  States  who,  having  received  public 
money  which  he  is  not  authorized  to  retain  as  salary,  pay,  or  emolument,  fails 
to  render  his  accounts  for  the  same  as  provided  by  law  shall  be  deemed  guilty 
of  embezzlement,  and  shall  be  fined  in  a  sum  equal  to  the  amount  of  the  money 
embezzled  and  imprisoned  not  more  than  ten  years.  ( Sec.  90,  act  Mar.  4, 1909. ) " 
(N.  R.  4313.) 

"  Every  officer  who  receives  public  money  which  he  is  not  authorized  to  retain 
as  salary,  pay,  or  emolument  shall  render  his  accounts  quarterly."  (N.  I. 
4921-1.) 

The  adjustment  of  a  disbursing  officer's  account  with  the  Government  rests 
primarily  upon  his  rendition  to  the  Auditor  for  the  Navy  Department  of  a 
quarterly  account  current,  substantiated  by  original  public  bills,  by  original  pay 
rolls  with  original  subvouchers,  and  by  such  other  original  vouchers  as  will  sub- 
stantiate or  explain  receipts  and  transfers  of  funds.  A  quarterly  schedule  of 
disbursements  is  required  for  the  purpose  of  furnishing  an  abstract  by  appro- 
priations of  all  expenditures  made  on  account  of  public  bills  and  pay  rolls. 

In  order  that  the  Bureau  of  Supplies  and  Accounts  may  locate  debits  and 
credits  in  the  controlling  accounts  of  the  Naval  Establishment,  and  properly 
record  the  condition  of  the  disbursing  officer's  account  with  the  United  States, 
a  copy  of  the  account  current,  a  pay-roll  summary,  and  a  copy  of  the  schedule 
of  disbursements  are  required  to  be  rendered  quarterly  to  the  bureau  with 
copies  of  public  bills. 

Special  returns  are  required  to  be  rendered  to  the  auditor,  to  the  Bureau  of 
Supplies  and  Accounts,  and  to  other  offices  covering  details  of  miscellaneous 
transactions,  as  referred  to  below  and  in  paragraph  964. 

The  presentation  by  a  disbursing  officer  of  a  voucher  properly  receipted  by  the 
person  entitled  to  payment  is  but  prima  facie  evidence  of  actual  payment  by 
him,  and  will  not  entitle  him  to  credit  unless  the  amount  has  been  actually  paid 
to  the  proper  person  or  his  representative.  (1  Comp.,  228.)  Fraudulent  vouch- 
ers, see  paragraph  666. 

Disbursing  officers  can  not  certify  to  true  copies  of  papers  filed  in  support  of 
vouchers  they  are  to  settle.  (A.  P.  M.  1910,  par.  875,  quoting  auditor  Oct.  28, 
1903.) 

Officers  signing  returns  and  vouchers  (covering  receipt  and  expenditure  of 
public  funds)  must  use  their  customary  official  signature.     (S.  A.  M.,  3316.) 

In  preparing  accounts  for  the  auditor's  office  the  account  current,  schedule 
of  disbursements,  and  all  public  bills  shall  be  transmitted  flat,  not  folded.  When 
the  schedule  of  disbursements  consists  of  two  or  more  sheets  they  shall  be 
securely  fastened  together.  Public  bills  and  all  subvouchers  shall  be  securely 
fastened  together  with  the  dealer's  bill  on  the  top  or  front  and  the  public  bill 
on  the  bottom  or  back.  The  account  current,  schedule  of  disbursements,  and 
all  public  bills  must  be  briefed  on  the  back  and  the  public  bills  numbered. 

5/24/17.  339 


340 


CHAP.   XII. — DISBURSING — RETURNS. 


SEC.   56. — DISBURSING  VOUCHERS  AND  RETURNS. 


341 


A  separate  pay  roll,  index,  and  recapitulation  shall  be  rendered  for  Navy 
officers,  Navy  enlisted  men,  Marine  officers,  and  Marine  enlisted  men,  also  for 
the  Naval  Reserve.  Each  pay  ifoW  shall  have  its  own  cover,  index,  and  re- 
capitulation securely  attached  to  it.  When  an  account  includes  pay  rolls  of  two 
or  more  vessels,  separate  pay  rolls,  as  above  indicated,  shall  be  rendered  for 

each  vessel. 

The  grand  recapitulation  as  heretofore  furnished  will  be  discontinued  and  a 
typewritten  grand  recapitulation  in  the  following  form  shall  accompany  the 
account  current. 

GRAND  RECAPITULATION. 


U.  S.  S.  Vermont: 

Navy  officers 

Navy  enlisted  men. 
U.  S.  S.  Kansas: 

Navy  officers 

Navy  enlisted  men. 


Total 
credits. 


Total  Navy 

U.  S.  S.  Vermont: 

Marine  officers 

Marine  enlisted  men- 
January  roll 

February  roll . . . 


Total  marines. 
U-  S.  S.  Vermont: 

Naval  Reserve 


Grand  total . 


SOO0OO.OO 
00000.00 

00000.00 
00000.00 


00000.00 

00000.00 

00000.00 
00000.00 


N.  H. 
fund. 


$000.00 
000.00 

000.00 
000.00 


00000.00 
00000.00 


00000.00 


000.00 

000.00 

000.00 
000.00 


C.  &  S.  8. 


$000.00 
000.00 

000.00 
000.00 


000.00 
000.00 


000.00 


000.00 

000.00 

000.00 
000.00 


Money. 


$000.00 
000.00 

000.00 
000.00 


000.00 

ooaoo 

000.00 
000.00 


000.00 
000.00 


000.00 


000.00 
000.00 


000.00 


S   A    M.   4009. 

902.  Time  allowed  for  rendition.—"  Such  accounts,  with  necessary  vouchers, 
etc.,  shall  be  mailed  or  otherwise  sent  to  the  Auditor  for  the  Navy  Department 
within  twenty  days  after  the  period  to  which  they  relate."     (N.  I.  4921-2.) 

"  Provided,  That  the  Secretary  of  the  Treasury  shall  prescribe  suitable  rules 
and  regulations,  and  may  make  orders  in  particular  cases,  relaxing  the  require- 
ments of  mailing  or  otherwise  rendering  accounts,  as  aforesaid,  within  ten  or 
twenty  days,  or  waiving  delinquency,  in  such  cases  only  in  which  there  is,  or  is 
likely  to  be,  a  manifest  physical  difficulty  in  complying  with  the  same,  it  being 
the  purpose  of  this  provision  to  require  the  prompt  rendition  of  accounts  with- 
out regard  to  the  mere  convenience  of  the  officers,  and  to  forbid  the  advance  of 
money  to  those  delinquent  in  rendering  them."  (Sec.  3622,  R.  S.,  as  amended 
by  act  July  31,  1894.)  "  Officers  should,  when  it  is  impossible  to  comply,  make 
such  explanations  in  the  letter  transmitting  their  accounts  as  will  enable  the 
accounting  officers  to  determine  as  to  their  delinquency."     (N.  I.  4921-3.) 

"  Officers  shall  be  allowed  twenty  days  for  the  rendition  of  their  quarterly 
returns  to  the  Bureau  of  Supplies  and  Accounts,  and  for  their  final  returns 
upon  detachment  such  time  as  may  be  necessary,  not  exceeding  twenty  days." 
(N  I  4922-1  )  "  They  shall  render  their  final  accounts  to  the  Auditor  for  the 
Navy  Department,  as  prescribed  by  Article  I  4921  for  quarterly  accounts." 
(N.  I.  4922-2.)     (See  also  par.  51.) 

"  The  time  prescribed  for  the  rendition  of  final  returns  and  accounts  begins 

from  the  date  of  arriving  at  their  domiciles,  provided  there  be  no  unnecessary 

delay  in  so  arriving,  a  certificate  of  which  date  must  be  filed  with  returns  and 

accounts."     (N.  I.  4922-3.)  ^      ^^  _       „  ^  ^ 

The  day  of  arrival  shall  be  counted  as  a  day  of  traveL     (C5omp.  Dec.,  Feb.  21, 

1914.) 

5/24/17. 


903.  Account  current. — "  Supply  officers  of  ships  shall  render  to  the  Auditor 
for  the  Navj^  Department  quarterly,  and  when  detached 

*  ♦  «  *  *  •  * 

"(6)  An  account  current  (S.  and  A.,  Form  21),  giving  date  of  bond  and 
showing  all  receipts  and  expenditures  of  money.  It  shall  also  show  an  analysis 
of  the  balances  severally  standing  to  the  credit  of  the  supply  officer  in  author- 
ized depositories,  naming  them,  and  also  the  amount  of  cash  actually  on  hand. 
All  public  bills,  properly  receipted  and  approved  by  the  captain,  and  the  pre- 
scribed inventories  of  foreign  silver  currency  on  hand  [see  par.  60G]  must  ac- 
company the  account  current."     (N.  I.  4912-1.) 

"  Disbursing  officers  are  required  to  keep  their  accounts  with  the  United 
States  separate  and  distinct  under  every  bond  given  by  them  and  to  state  in 
the  caption  of  each  quarterlv  account  the  date  of  the  bond  under  which  it  is 
rendered."     (N.  I.  4942.) 

The  quarterly  verification  of  cash  must  be  certified  to  on  the  face  of  the 
account  current  by  the  inventorying  officer,  as  provided  in  paragr;iph  604. 
(S.  A.  M.,  415;  Tr.  Dep.  Cir.  52.) 

As  gains  or  losses  on  sales  of  bills  of  exchange  are  reported  to  the  auditor 
when  occurring  (see  par.  559),  such  entries  on  accounts  current  do  not  require 
substantiation. 

Credit  entries  appearing  in  accounts  current,  where  credit  is  to  be  made  to 
any  appropriation  other  than  "  Provisions,  Navy,"  or  the  "Clothing  and  small 
stores  fund,"  will  be  supported  by  detailed  vouchers  substantiating  the  creilits 
by  items,  unit  values,  and  extensions.  Where  possible,  a  statement  signed  by 
the  head  of  department  whose  appropriation  is  concerned,  to  the  effect  that  the 
credit  taken  is  a  proper  one,  should  be  appended  to  these  sub  vouchers." 
(S.  A.  M.,  1247.) 

The  amounts  received  from  the  treasurers  of  officers'  messes  for  breakage  and 
loss  of  mess  outfits  must  be  shown  in  such  detail  as  to  show  the  quarter  or 
quarter  to  which  the  same  pertains  and  the  vessel  or  vessels  involveil.  If 
there  is  not  sufficient  room  on  the  account  current  to  show  this  information,  a 
supplemental  sheet  will  be  securely  attached  to  the  copy  of  the  account  current 
forwarded  to  S.  &  A.,  showing  details  of  collections  received.     (S.  A.  M.,  4010.) 

In  no  case  will  an  officer  combine  any  part  of  the  account  of  the  "  first  quar- 
ter" (of  a  fiscal  year)  with  the  account  for  the  previous  quarters.  (S.  A.  M., 
399.) 

Funds  received  by  check  and  deposited  by  an  officer  to  his  own  credit  will 
be  *'  taken  up  by  the  receiving  officer  as  funds  received  by  check,  and  shown,  in 
the  analysis  of  balances,  as  in  transit,  until  notice  is  received  from  the  deiH)s- 
itory  that  the  amount  is  placed  to  his  official  credit."     (N.  R.  4333-4.) 

"  The  balances  acknowledged  by  disbursing  officers  and  their  analyses  thereof 
must  actually  represent  the  state  of  their  business  at  the  close  of  the  last  day 
for  which  the  accounts  are  rendered.  *  *  *  All  transactions  coming  within 
the  time  covered  by  an  account  shall  be  reported  therein.  No  payments  or  col- 
lections not  actually  made  during  the  period  of  an  account  shall  be  included 
therein."  (Tr.  Cir,  52,  July  29.  1907.)  (But  special  payments  to  marines,  see 
par.  861-5.) 

"  If  disbursing  officers  do  not  for  any  reason  receive  from  their  depositories 
the  monthly  statements  required  to  be  rendered  to  them  *  *  *  in  time  for 
them  to  analyze  their  balances  in  the  manner  contemplated  by  the  standard 
form  of  account  current  *  *  *  they  shall  not  delay  the  rendition  of  their 
accounts  so  as  to  make  them  delinquent,  but  shall  compute  their  net  balances 
from  their  check  stubs  and  state  that  such  balances  are  so  computed,  together 
with  a  report  of  the  cause  of  their  failure  to  compute  such  balances  in  the  pre- 
scribed manner."     (Tr,  Cir.  52,  July  29,  1907.) 

"  Each  officer  disbursing  in  part  by  cash  and  drawing  his  official  checks  to 
obtain  cash  to  make  payments  shall  render  with  his  account  a  subsidiary 

5/24/17. 


342 


CHAP.   Xn. — DISBURSING RETURNS. 


SEC.   56. — DISBURSING  VOUCHERS  AND  RETURNS. 


343 


cash  account,  the  balance  of  which  should  agree  or  be  reconciled  with  his  cash 
as  shown  by  his  analysis  of  balances  with  his  account  current."     (Tr.  Cir.  52, 

July  29,  1907.)  „         ^  ^  ^  ,     ^ 

List  of  exchange  for  cash  checks,  see  paragraph  627;  list  of  first  and  last 
checks  drawn,  see  paragraph  628;  canceled  checks  and  list  thereof,  see  para- 
graph 622.  ,  ,       .  ^,  . 

"A  duplicate  of  th«  account  current  and  of  the  schedule  of  disbursements 
shall  be  forwarded  quarterly  to  the  Bureau  of  Supplies  and  Accounts."     (N.  I. 

4913-1.)      (See  par.  906.)  .  ^  ^  .     .v, 

"A  copy  of  the  quarterly  account  current  shall  be  forwarded  to  the  com- 
mander in  chief  for  the  fleet  paymaster."     (N.  I.  4923-1.) 

904.  Pay  rolls  and  vouchers. —  (See  also  par.  691  et  seq. ;  Marine  rolls,  see 
par.  861.)  "  Supply  officers  of  ships  shall  render  to  the  Auditor  for  the  Navy 
Department  quarterly,  and  when  detached—  .    ,.  . ,     , 

"  (o)  A  general  pay  roil  (S.  &  A.  Form  No.  1),  embracing  the  individual  ac- 
counts of  officers  and  men.  *  ♦  * 

"(c)  All  transfer  accounts  and  rolls  of  officers  or  men,  whether  to  or  from 

the  ship.  ,  ^  ^     M  ^^ 

"  id)  All  pay  receipts;  orders  for  one-fourth  additional  pay  to  such  of  tlie 
crew  as  are  detained  beyond  the  expiration  of  the  time  of  their  enlistment; 
for  increased  pay  to  men  enlisting  under  continuous  service;   for  crediting 

*  honorable-discharge '  money ;  for  33  cents  per  diem  to  men  employed  as  firemen 

*  ♦  *  for  money  paid  for  transportation  of  officers  or  crew  to  any  point 
whatever,  either  at  home  or  abroad;  for  all  ratings  and  disratings;  for  good- 
conduct  medals;  extra  pay  to  gun  captains,  gun  pointers,  and  certificated 
graduates  of  courses  of  instruction ;  for  crediting  newly  enlisted  men  with  out- 
fits ;  and  for  taking  them  up  from  the  dates  of  their  enlistments. 

"(e)  All  original  letters  or  copies  thereof  from  officers  of  the  Pay  Corps, 
Auditor  for  the  Navy  Department,  and  the  Navy  Department,  and  other  papers 
necessarv  to  substantiate  the  accounts."  (N.  I.  4912-1.)  (Officers'  orders,  see 
par.  846;  requests  for  checkage,  see  par.  922  (6).) 

"A  column  in  the  pay  roll  shall  be  headed  as  follows :  •  We,  the  subscribers, 
severally  acknowledge  the  correctness  of  our  respective  accounts  as  here  stated, 
and  to  have  received  the  sums  set  opposite  our  respective  names  in  the  cloth- 
ing and  small  stores  and  in  the  cash  columns.    (Not  to  be  signed  in  duplicate.) 

*  We  who  sign  below  as  witnesses,  were  present  at  the  time  of  this  acknowledge- 
ment.' The  roll  transmitted  to  the  Auditor  for  the  Navy  Department  shall  bear 
in  this  column  the  signature  of  each  man  whose  name  is  borne  thereon.  In  the 
<?ase  of  enlisted  men,  each  signature  shall  be  witnessed  by  an  officer.  Where 
the  same  officer  witnesses  all  the  signatures  on  one  page,  as  indicated  by  his 
Initial  stamp,  he  may  sign  the  following:  'Witness  to  each  signature  on  this 
page,  stamped  on  the  bottom  of  the  page.*"     (N.  I.  4912-3.) 

"Clothing  and  small  stores  and  money  receipts  ordinarily  shall  not  be  for- 
warded with  the  pay  roll,  but  shall  be  considered  as  void  as  soon  as  the  roll  is 
signed.  In  case  it  is  found  impracticable  for  a  man  to  sign  the  roll,  the  cash 
and  clothing  and  small  stores  receipts  shall  be  referred  to  by  number  in  the 
signature  column  and  forwarded  with  the  roll.  No  certificate  of  unsigned  ac- 
counts is  required."  (N.  I.  4912-4.)  All  receipts  must  be  sent  in  when  a  man 
is  discharged  overpaid. 

Check  notations,  see  paragraph  768. 

Pay-roll  credits  on  account  of  sales  of  effects  of  deceased  men  and  deserters 
will  be  supported  by  account  of  sale.     (See  par.  794.) 

If  not  offset  by  a  correspondent  checkage,  a  credit  on  the  account  of  a  re- 
turned deserter  of  balance  from  deserters'  roll  must  be  supported  by  certified 
copy  of  departmental  authority  for  removal  of  mark  of  desertion  (par.  798). 

Authority  must  be  shown  for  taking  up  his  own  or  the  personal  accounts  of 
another  officer  of  the  Pay  Corps,  if  disbursing  duty  at  another  station  has 
recently  been  completed.     (See  par.  50.) 

D/24/17. 


Pay-roll  credits  on  account  of  repayment  of  deposits  to  enlisted  men  and  pay- 
ment of  interest  thereon  will  be  substantiated  by  the  "  Deposit  record  book," 
accompanied  by  a  "  Statement  of  deposits  and  interest "  (Form  50)  prepared  as 
provided  in  paragraph  743. 

Overpayment  notations,  see  paragraph  691. 

All  vouchers  pertaining  to  one  account  should  be  placed  together,  and  the 
different  sets  of  vouchers  should  be  arranged  in  the  sequence  in  which  the 
names  appear  on  the  pay  roll,  i.  e.,  according  to  pay  number. 

"  The  supply  officer  is  required  to  obtain  from  the  captain  of  the  ship  a  cer- 
tified copy  of  the  prescribed  complement,  and  to  transmit  it  with  his  accounts 
for  settlement."     (N.  I.  4912-2.) 

905.  Public  bills. — After  preparation,  as  provided  in  paragraph  671  et  stq.. 
originals  (S.  &  A.  Form  51),  accompanied  by  original  requisition,  original 
dealer's  bill,  proposal  and  acceptance,  and  original  subvouchers,  if  any,  will  be 
forwarded  to  the  auditor  quarterly  with  the  account  current. 

Memorandum  copies  will  be  forw^arded  quarterly  to  S.  and  A.,  as  provide*! 
in  paragraph  906.  Other  memorandum  copies  will  be  distributed  monthly  as 
provided  in  paragraph  678. 

906.  Schedule  of  disbursements. — (Account  current,  see  par.  903.)  A  quar- 
terly "Schedule  of  disbursements"  (Form  21a)  shall  be  prepared  and  for- 
warded to  the  Auditor  for  the  Navy  Department.  A  copy  \vill  be  rendered  to 
the  Bureau  of  Supplies  and  Accounts. 

"With  the  quarterly  schedule  of  disbursements  transmitted  to  the  Bu- 
reau of  Supplies  and  Accounts  shall  be  forwarded  the  memorandum  copies 
of  public  bills  for  expenditures  under  all  the  bureaus  of  the  Navy  Depart- 
ment and  the  office  of  the  Secretary."    (N.  I.  4913-2.) 

*'  Supply  officers  ordered  to  a  ship  or  station  upon  any  day  between  the 
first  and  last  days  of  t^e  quarter  shall  render  a  schedule  of  disbursements  1 
for  the  fractional  portion  of  the  quarter.      After  detachment  tney  shall 
continue  to  render  schedules  of  disbursements  as  prescribed  in  paragraph  1 
as  long  as  any  public  funds  remain  in  their  possession."     (N.  I.  4913-3  ) 

"  A  copy  of  the  quarterly  schedule  of  disbursements  will  be  retained  in  the 
permanent  files  of  the  office."    (N.  I.  5223-6.) 

"  In  entering  the  amount  paid  for  repayments  of  deposits  on  schedule  of 
disbursements,  the  amount  of  the  deposits  and  the  amount  of  the  interest 
thereon  shall  be  stated  separately,  the  former  being  debited  to  'Pay  of  the 
Navy  deposit  fund,'  and  the  latter  to  'Pay  of  the  Navy.'"     (N.  I   4889-^  ) 

907.  Pay-roll  summary.— The  supply  officer  of  a  ship  shall  prepare  a  sum- 
mary of  each  completed  pay  roll   (S.  &  A.  Form  61),  showing  separately  the 
amounts  chargeable  under  the  several  titles  to  officers,  crews,  and  marines 
which  should  be  certified,  approved,  and  transmitted  with  his  account  current 
for  the  Paymaster  General."     (N.  I.  4914-1.) 

908.  Analysis  of  pay.—"  The  supply  officer  of  a  ship  shall  submit  quarterly 
and  upon  detachment  an  analysis  by  ranks  and  ratings  of  the  charges  agains't 
the  appropriation  '  Pay  of  the  Navy '  for  accrued  pay  of  officers  and  enlisted 
men  of  the  Navy  credited  by  him  on  each  pay  roll  carried  during  the  period 
using  Supplies  and  Accounts   Form   No.   13,  analysis  of  Pay  of  the  Navy.** 

909.  Monthly  abstracts  of  deposits  by  enlisted  men   (S.  &  A    Form  49) 
separate  for  crew  and  for  marines,  will  be  forwarded  to  the  auditor  immedi^ 
ately  after  the  first  day  of  the  month,  as  provided  in  paragraph  748 

910.  Annual  reports— Balances,  June  30.— The  auditor  should  be  notified  bv 
letter  on  June  30  of  balances  on  hand  at  close  of  fiscal  year. 

911.  Miscellaneous  returns: — 

1.  Allotments.— ia)  Allotment  granted,  see  par.  722;    (6)  allotment  discon- 
tinued, see  par.  729;  (c)  allotment  expiring,  see  par.  729, 
9/13/17. 

73416'— 18 ^26 


344 


CHAP.  XI.— DISBTTBSING PAY  BOLLS. 


2  BilU  of  es.kaHge.-(a)  Money  statement  s*^  par.  555;  (6)  letter  of  ad- 
^t'S",e/-l^i«'Vstl=rora^eoW'(l^i  A.  Fonn  329).-(See  pnr. 
791.)  ^    ^        ^  ,..  ,^^  n^iffii  RtntPH The  Bureau  of  Supplies  and 

n""lWo^U.-Vffa  VSrfs%.a*<^  l„??f cUmisslon.  to  the  Bureau 

"^'^Sri^^met'^uppf^^tSint  of.  aee  par.  227. 
9/13/17. 


Section  57.— AUDITOR'S  SETTLEMENTS. 

921.  Auditor^s  statement  of  differences. — (Duties  of  auditor,  see  par.  644.)  — 
After  examiuation  of  a  disbursing  officer's  quarterly  returns,  the  Auditor  for 
the  Navy  Department  renders  to  the  officer  concerned  a  statement  of  differences. 
Such  statement  serves  to  notify  the  disbursing  officer  whether  or  not  the  balance 
due  the  Government  as  shown  by  his  account  current  agrees  with  the  balance 
due  as  computed  by  the  auditor  after  passing  upon  the  correctness  of  the  ac- 
counts. Where  a  difference  exists,  the  items  making  up  the  amount  thereof  are 
enumerated,  the  reason  why  they  were  not  passed  being  stated  in  each  case,  and 
the  disbursing  officer  is  required  to  talie  steps  toward  their  removal. 

Differences  are  of  two  kinds,  viz,  suspensions  and  disallowances. 

(o)  Suspensions  of  items  in  a  disbursing  officer's  account  are  made  by  the 
auditor  "in  order  to  obtain  further  evidence  or  explanation  necessary  to  their 
settlement.'*     (Act  July  7,  1894.) 

"  A  suspension  of  action  by  an  auditor  is  not  a  final  decision  of  such  officer.** 
(1  Comp.,  381.) 

Suspensions  if  not  removed  will  subsequently  appear  as  disallowances. 

(6)  J Usallo nances. — An  officer  of  the  Pay  Corps  is  required  to  make  good 
from  his  own  funds  (par.  926)  all  disallowances  in  his  accounts  not  removable 
by  any  other  method. 
'92Ji.  Removal  of  differences. — Suspensions  are  removable  only  by  the  audi- 
tor. (1  Comp.,  381.)  Disallowances  are  removable  within  one  year  only  by 
the  comptroller;  subsequently  only  by  the  auditor.  (4  Comp.,  303.)  Removal 
may  be  directed  by  the  Court  of  Claims,  as  provided  in  paragraph  651c. 

Methods  of  securing  removal  of  differences : 

(a)  Explanation  or  argument. — In  the  case  of  suspensions,  appropriate  ex- 
planations as  to  the  circumstances  surrounding  particular  items  should  be  made 
to  the  auditor. 

In  the  case  of  disallowances,  explanation  of  a  transaction  or  argument  con- 
cerning the  applicability  of  laws,  regulations,  and  decisions  should  be  made  to 
the  Comptroller  of  the  Treasury  in  the  form  of  an  appeal. 

(ft)  Adjustment  by  checkage.—''  When  an  officer  of  the  Pay  Corps  receives  a 
notification  from  the  Auditor  for  the  Navy  Department  of  a  suspension  not  sus- 
ceptible of  explanation,  or  of  a  disallowance  of  an  illegal  payment  in  a  personal 
account,  or  discovers  an  overpayment  due  to  error,  he  may  check  the  amount 
improperly  paid  against  the  account  of  the  person  concerned,  if  sucli  person  is 
still  carried  on  his  rolls;  if  transferred  he  may,  through  the  regular  official 
channel,  request  the  officer  on  whose  roll  the  account  is  borne  to  make  the  nec- 
essary checkage,  forwarding  with  the  request  an  extract  from  his  roll  or  the 
auditor's  statement,  in  duplicate,  showing  in  detail  the  reason  why  the  checkage 
is  required;  all  such  requests  or  statements  shall  be  certified  by  the  officers 
making  them  to  be  correct.  The  officer  receiving  the  request  shall  then  check 
the  amount  in  accordance  therewith,  filing  same  as  a  pay-roll  voucher,  noting 
over  the  checkage  the  name  of  the  officer  making  the  request,  and  shall  imme- 
diately notify  the  auditor  of  the  action  taken,  forwarding  at  the  same  time  the 
duplicate  extract  from  the  roll  or  the  auditor's  statement.  If  it  shall  be  imprac- 
ticable to  pursue  the  above  course,  the  extract  from  the  roll  or  auditor's  state- 
ment may  be  forwarded  to  the  Paymaster  General  of  the  Navy,  together  with  the 
latest  information  as  to  the  whereabouts  of  the  account  in  question.  At  the 
same  time  the  officer  making  the  request  shall  forward  a  duplicate  copy  direct 

5/24/17.  345 


346 


CHAP.  XII. — ^DISBURSING EETUKNS. 


to  the  officer  who  is  to  make  the  checkage  if  it  is  known  on  what  ro"  *e  ac- 
m,int  is  careied  The  Paymaster  General  upon  receiving  such  a  request  shali,  if 
S^  U  ^tS  of  the  corrLtness  of  same,  issue  to  the  proper  officer  «»  order  to 
make  tterCir^  checkage,  and  he  shall  also  notify  the  officer  making  the 

Tcf  X^r  *Te.«;ci.-Wh^i?eL  have  been  suspended  b^ause 
vouchers  were  missing,  inadequate,  or  irregular  the  necessary  documents  In 
roriGCt  form  should,  if  obtainable,  be  forwarded  to  the  auditor. 

(d)Adl^tment  by  recovery  of  /tind«.-"  A  person  receiving  public  money  to 
whioh  he  Ms  no  legal  right  and  which  ex  aequo  et  bono  he  should  not  retain 
mav  be  reaSir^  to  refund  the  same."  (4  Comp.  212.)  For  removal  of  differ- 
TcL  funS  thS  r^overed  will  be  deposited  with  self  as  provided  In  paragraph 
I?2^r  de^sU^  t?the  credit  of  the  United  States,  as  provided  in  paragraph 

^923  Appeals  to  the  comptroller  for  revision.-"  The  balances  which  naay 
from  iim^?rtime  be  certifiS  by  the  auditors  to  the  Division  of  Bookkeeping 

S^Twarran^s^'o'to^^^^^^^  General  upon  -ttl^r.^K^^^^^ 

shall  be  final  and  conclusive  upon  the  executive  branch  o^J^®,^^®?''"^^^; 
except  that  any  person  whose  accounts  may  have  been  sett^  ♦  *  *  ^JJ 
within  a  year  obtein  a  revision  of  the  said  account  by  the  Comptroller  of  the 
TrPii«;iirv  "     (Act  Julv  31,  1894;  28  Stat.  207.)  ^  „  ,.     * 

AdS  to  X  comptroller  from  disallowances  of  the  auditor  shall  be  for- 
wa^^  mre^t,  and  to  be  considered  must  arrive  in  the  office  of  the  comptroller 
wiima  ySr  from  the  date  of  the  auditor's  settlement  [statement]  (Comp. 
^  Feb.  19,  1909),  not  counting  the  day  on  which  the  settlement  is  made. 

^^E^r/aJ^'al  must  include  a  complete  statement  of  all  the  facts  in  the  case 
and  of  the  auditor's  reason  for  making  the  disallowance.  Copies  of  orders 
involved  ff  any.  should  be  forwarded,  and  where  statutes  are  mentioned  the 
I^te  of  the  act  and  number  of  volume  and  page  should  be  given.     (S.  A.  M. 

^^e  comptroller  has  no  jurisdiction  to  consider  items  in  an  account  mispended 
by  an  audUor      (1  Comp   381;  id.  448;  id.  501.)     Only  disallowances  may  be 

appealed  from  ^^  ^^^  Government  an  amount  disallowed 

by  the  i?mtor?  t^rcomptrolleV  has  no  authority  to  consider  the  item,  as 
sLe  is  not  an  outstanding  difference.  Such  disbursing  officer,  however,  has 
Soritv  to  submit  a  claim  for  the  amount  so  checked  to  the  auditor  and  If 
Sis/ed  wfti  that  officer's  action  to  appeal  to  the  comptroller  within  one 
y^r  provided  he  does  not  accept  payment  of  the  amount  allowed  by  the  auditor 
as  to  anv  Item  on  which  he  desires  revision.     (Comp.  Dec.  Aug.  18,  1910.) 

-After  an  amount  disallowed  in  a  paymaster's  account  has  been  refunded 
to  him  by  the  person  to  whom  payment  was  made  the  paymaster  has  no  such 
InterStL  will  authorize  an  appeal  from  the  settlement  of  the  auditor  as  to 

^"Ll^rSl^rerFundi'lo?^^^^^^  loss  of  vessel.-The  accounting  officers 

of  the  Treasury  are  authorized  to  allow  losses  of  this  description  as  provided  in 

*^92l!^B^li^f  V  Court  of  Claims  from  loss  of  funds  or  vouchers  without 

f»nlt  or  negligence,  see  paragraph  651c.  ^  ^      ,         j„ 

Action  miy  be  brought  In  the  Court  of  Claims  for  recovery  of  funds  made 

good  in  am)rdance  with  disallowances  which  both  the  auditor  and  the  comp- 

i-miipr  have  refused  to  remove.  . ,       ,,^ 

^fl  Settlement  of  unremovable  differences.— Unremovable  differences 
mu^  be  settled  from  the  officer's  personal  funds  by  one  of  the  following  methods 
and  the  auditor  advised  thereof.  .^  ^  »„ 

(a)   Deposit  with  self  if  still  acting  as  disbursing  officer,  as  provided  in 

paragraph  572. 

5/24/17. 


SEC.  57. — ^AUDITOR'S  SETTLEMENTS. 


347 


(6)  Deposit  to  credit  of  United  States,  as  provided  in  paragraph  632. 

(c)   Checkage  of  own  account  on  the  pay  roll. 

927.  Beopening  of  accounts.—"  The  right  of  the  accounting  officers  to  reopen 
accounts  which  have  been  settled  either  by  themselves  or  by  their  predecessors, 
for  the  purpose  of  correcting  mistakes  of  fact  arising  from  errors  in  calculation 
or  upon  the  production  of  newly  discovered  material  evidence  or  for  fraud  or 
collusion  has  received  the  sanction  of  the  courts  and  of  the  law-making  power 
The  act  of  July  31,  1894,  does  not  take  away  or  modify  that  right."     (4  Comp. 

oOo, ) 

"The  accounting  officers  have  a  right  to  reopen  accounts  which  have  been 
settled  by  themselves  to  correct  errors,  either  of  law  or  fact,  but  they  are  not 
authorized  to  reopen  accounts  which  have  been  settled  by  their  predecessors 
except  upon  the  production  of  newly  discovered  material  evidence,  or  to  correct 
mistakes  of  fact,  or  for  fraud  or  collusion."     (11  Comp.  459.) 

"  The  accounting  officers  have  no  jurisdiction  to  reopen  settlements  made  by 
their  predecessors  because  a  subsequent  decision  of  the  courts  has  so  changed 
the  construction  of  the  law  under  which  the  settlements  were  made  as  to  war- 
rant a  different  result  in  the  settlements."    (2  Comp.  401.) 

"The  accounting  officers  of  the  Treasury  are  not  authorized  to  reopen  ac- 
counts for  the  purpose  of  correcting  decisions  upon  questions  of  law  subsequentlv 
held  to  be  erroneous."  (6  Comp.  91.)  "No  subsequent  decision  upon  a  doubt- 
ful or  controverted  question  of  law,  essentially  modifying  a  prevailing  rule 
which  was  applied  to  the  settlement  of  an  account,  would  authorize  the  reopen- 
ing of  it,  with  a  view  to  a  readjustment  of  it  in  accordance  with  such  decision  " 
(12  Op.  Att.  Gen.  386.) 

"The  comptroller  has  the  exclusive  right  to  reopen  an  account  which  has 
been  revised  by  himself  or  his  predecessors."     (4  Comp.  303.) 

"After  the  expiration  of  a  year  from  the  date  of  settlement  an  auditor  has 
the  exclusive  right  to  reopen  an  account  settled  bv  himself  or  his  predecessors  " 
(4  Comp.  303.) 

"The  auditor  has  the  right  to  reopen  settlements  of  a  predecessor,  not  ap- 
pealed from  within  a  year,  at  any  time  upon  the  ground  of  fraud,  error  of 
calculation,  or  new  and  material  evidence."    (Comp.  Dec.  Dec  8,  1908 ) 

5/24/17. 


CHAPTER  XIIL 
ACCOUNTING. 

o*JJ?Tf  T^^  !^*  forth  in  the  Navy  Classification  of  Accounts,  naval  accounting  embraces 
?^"fn,?L''''ilJ  accounting,  statstfcal  appropriation  accounting,  fidelity  property  accouS 
ln?:..w  ^«S^^"^y  ?**°.^y  accounting.  These  various  phases  of  accounting  as  a  function  of 
^SBR^  officers  afloat  are  administered  in  connection  with  the  other  functions  of  these 
kS^";»,*'  ^'  f^  supply  accounting,  disbursing  accounting,  and  purchase  accounting,  and 
being  thus  interwoven  with  these  other  functions  can  not  in  many  of  their  detaUs  bJ 

hl^fi:f,^H^lP''J?l*^'^;i,  This  chapter  therefore  treats  of  the  subject  in  general;detaT  wi^ 
be  found  In  the  other  divisions  of  this  manual. 

Section  58.— NAVY  ACCOUNTING. 

931.  Duties  of  Bureau  of  Supplies  and  Accounts.—"  It  shall  be  the  duty  of 
the  Bureau  of  Supplies  and  Accounts  to  cause  property  accounts  to  be  kept  of 
all  the  supplies  pertaining  to  the  Naval  Establishment,  and  to  report  annually 
to  Congress  the  money  values  of  the  supplies  on  hand  at  the  various  stations  at 
the  beginning  of  the  fiscal  year,  the  dispositions  thereof,  and  of  the  purchases 
and  the  expenditures  of  supplies  for  the  year,  and  the  balances  remaining  on 
hand  at  the  end  thereof.    (Act  of  Mar.  2,  1889.)"     (N.  I.  4801-1.) 

"  Complying  with  and  extending  the  requirements  of  the  above  act.  a  com- 
prehensive, central  system  of  accounts,  covering  all  the  financial  affairs  of  the 
Naval  Establishment,  shall  be  maintained  under  the  Bureau  of  SuoDlies  and 
Accounts."      (N.    I   4801-2.) 

Audit  and  control  of  property  accounts  and  charging  officers  for  loss  to  the 
Government.      (See  par.  282.) 

932.  Accounts  of  Naval  Establishment. — "The  accounts  of  the  Naval 
Establishment  shall  be  maintained  by  the  Bureau  of  Supplies  and  Accounts 
under  the  following  heads: 

"(a)  General  account:  A  general  leiiger  shall  be  maintained  with  controlling 
and  representative  accounts  which  shall  show  by  totals  the  balance  of  all  appro- 
priations and  funds,  also  assets,  expenditures,  liabilities,  and  investment  and 
closing  accounts. 

"(b)  Cost  accounts:  The  cost  accounts  shall  show  the  expenditures  for  the 
Navy  classified  under  cost  or  purpose  heads  (titles),  i.  e.,  first  cost,  additions 
and  improvements,  maintenance  and  operating  expenses  by  ships,  stations,  and 
miscellaneous  activities.  Inventories  and  depreciation  records  shall  be  main- 
tained showing  at  all  times  the  appraised  value  of  property  at  industrial  navy 
yards.  Records  of  shop  expenses  and  other  industrial  accounting  data  shall  also 
be  maintained. 

"(c)  Appropriation  accounts:  The  appropriation  accounts  shall  be  maintained 
in  ledgers  which  shall  show  at  all  times  the  condition  of  each  appropriation ;  the 
unallotted  balance,  unexpended  balance  of  allotments,  encumbrances  under 
contracts  and  requisitions,  unaudited  expenditures,  unaudited  reimbursements, 
and  the  balance  on  the  books  of  the  Treasury  Department  under  each  appro-' 
priation  and  fund. 

"  (d)  Fidelity  accounts:  Fidelity  accounts  for  property  and  money  shall  be 
kept  for  the  purpose  of  maintaining  accountability.  The  property  accounts  will 
embrace  a  record  of  all  receipts  and  expenditures  of  property  belonging  to  the 
Navy,  showing  values  of  material  under  the  various  stores  accounts  on  each 
vessel  and  at  each  yard  and  station.    The  fidelity  accounts  for  monev  shall 

5/24/17.  349 


350 


CHAP.   Xin. — ACCOUNTING. 


SEC.  58. — NAVY  ACCOUNTING. 


351 


show  all  receipts,  disbursements,  and  transfers  of  money  by  and  to  each  dis- 
bursing officer,  showing  at  all  times  the  balance  due  the  United  States."  (N.  L 
4802.) 

933.  Appropriations.— (Complete  list  of,  and  accounting  numbers  for  same, 
see  S.  &  A.  Bulletin  No.  1 ;  purposes,  see  phraseology  under  each  appropriation 
in  the  Annual  Digest  of  Appropriations  issued  by  the  Treasury  Department.) 

E>very  expenditure  of  money  for  naval  purposes  is  chargeable,  immediately 
or  ultimately,  to  one  of  the  appropriations  voted  by  Congress  from  the  Treas- 
ury with  the  approval  of  the  President.  Such  charges  are  Immediate  in  all 
cases  except  where  stores  are  purchased  or  manufactured  for  stock  under 
"Naval  supply  account"  (par.  934a)  or  the  "Clothing  and  small  stores  fund** 
(par.  935),  when  the  immediate  charge  will  be  made  to  one  of  these  accounts. 
When  stores  held  under  naval  supply  account  are  issued  for  use  they  become 
a  charge  on  the  appropriation  concerned. 

Appropriations  may  be  divided  into  two  classes:  Continuing  (known  also  as 
permanent)  and  annual.  Continuing  appropriations  are  as  a  rule  for  the  pur- 
pose of  acquiring  new  property,  for  improvements  to  old  property,  or  for  re- 
pairs to  old  property  when  the  expense  is  regarded  as  too  large  an  item  for 
an  annual  appropriation  to  bear.  Continuing  appropriations  become  available 
at  the  beginning  of  the  next  fiscal  year  after  the  passage  of  the  appropriation 
act  and  remain  open  until  exhausted  or  turned  back  into  the  Treasury.  An- 
nual appropriations  are  mainly  for  the  purpose  of  maintaining  and  operating 
property  already  acquired  and  for  all  current  or  running  expenses.  Annual 
appropriations  run  for  the  fiscal  year  ending  June  30,  and  can  be  obligated 
only  by  contracts  actually  entered  into  or  services  actually  rendered  during 
the  fiscal  year  for  which  they  are  made.  (The  appropriation  "Provisions, 
Navy,"  runs  for  two  fiscal  years.)  They  remain  open  for  the  payment  of  such 
obligations  for  two  full  fiscal  years  after  the  close  of  the  year  during  which 
they  are  current.     (Act  of  June  20,  1874-18,  Stat.,  110.) 

"  All  sums  appropriated  for  the  various  branches  of  expenditure  in  the  public 
service  shall  be  applied  solely  to  the  objects  for  which  they  are  respectively 
made,  and  for  no  other."    (Sec.  3678  R.  S.) 

"  The  necessity  for  an  expenditure  does  not  authorize  the  use  therefor  of  an 
appropriation  which  is  not  applicable  thereto."     (8  Comp.  1.) 

"  An  appropriation  is  properly  chargeable  with  all  the  expenses  necessary  to 
accomplish  the  object  for  which  it  is  made,  unless  particular  items  of  expense 
are  specificially  provided  for  by  some  other  appropriation."     (4  Comp.  24;  7 

Comp.    714.) 

"  When  an  appropriation  is  made  for  a  specific  object  it  is  the  only  one  ap- 
plicable to  that  object,  although  there  may  be  another  appropriation  which 
would,  but  for  such  specific  appropriation,  be  available."     (Comp.  Dec.  Nov. 

23    1906.) 

"An  appropriation  made  for  the  services  of  a  particular  fiscal  year  does  not 
become  available  until  July  1  of  that  [fiscal]  year,  but  general  legislation 
therein  takes  effect  immediately."    (Dig.  Comp.  Dec.  1902,  p.  49.) 

"An  appropriation  found  in  an  annual  appropriation  act  and  made  specifi- 
cally for  the  service  of  a  certain  fiscal  year  is  not  available  thereafter  except 
in  payment  of  expenses  properly  incurred,  or  in  fulfillment  of  contracts  prop- 
erly made  within  the  year  as  provided  in  section  3690,  Revised  Statutes." 

(1  Comp.  170.) 

"No  executive  department  or  other  Government  establishment  of  the  United 
States  shall  expend,  in  any  one  fiscal  year,  any  sum  in  excess  of  appropria- 
tions made  by  Congress  for  that  fiscal  year,  or  involve  the  Government  in  any 
contract  or  other  obligation  for  the  future  payment  of  money  in  excess  of  such 
appropriations  unless  such  contract  or  obligation  is  authorized  by  law.  Nor 
shall  any  department  or  any  officer  of  the  Government  accept  voluntary  service 
for  the  Government  or  employ  personal  service  in  excess  of  that  authorized 
by  law,  except  in  cases  of  sudden  emergency  involving  the  loss  of  human  life 

5/24/17. 


or  the  destruction  of  property.  All  appropriations  made  for  contingent  ex- 
penses or  other  general  purposes,  except  appropriations  made  in  fulfillment  of 
contract  obligations  expressly  authorized  by  law,  or  for  objects  required  or 
authorized  by  law  without  reference  to  the  amounts  annuaUy  appropriatetl 
therefor,  shaU,  on  or  before  the  beginning  of  each  fiscal  year,  be  so  appor- 
tioned by  monthly  or  other  allotments  as  to  prevent  expenditures  in  one  por- 
tion of  the  year  which  may  necessitate  deficiency  or  additional  appropriations 
to  complete  the  service  of  the  fiscal  year  for  which  said  appropriations  are 
made;  and  all  such  apportionments  shall  be  adhered  to  and  shall  not  be 
waived  or  modified  except  upon  the  happening  of  some  extraordinary  emer- 
gency or  unusual  circumstance  which  could  not  be  anticipated  at  the  'time  of 
making  such  apportionment,  but  this  provision  shall  not  apply  to  the  con- 
tingent appropriations  of  the  Senate  or  House  of  Representatives;  and  in 
case  said  apportionments  are  waived  or  modified  as  herein  provided  the  same 
shall  be  waived  or  modified  in  writing  by  the  head  of  such  executive  depart- 
ment or  other  Government  establishment  having  control  of  the  expenditure 
and  the  reasons  therefor  shall  be  fully  set  forth  in  each  particular  case  and 
communicated  to  Congress  in  connection  with  estimates  for  any  additional  ap- 
propriations required  on  account  thereof.  Any  person  violating  anv  provision 
of  this  section  shall  be  summarily  removed  from  office  and  may  also  be  pun- 
ished by  a  fine  of  not  less  than  one  hundred  dollars  or  by  imprisonment  for 

S?*^  ISS  ^^^^  ^^^  month."     (Sec.  3679,  R.  S.,  as  amended  by  the  act  of  Feb. 
27,  1906.) 

"No  contract  or  purchase  in  behalf  of  the  United  States  shall  be  made,  un- 
less the  same  is  authorized  by  law  or  under  an  appropriation  adequate  to  its 
fulfillment,  except  in  the  War  and  Navy  Departments,  for  clothing,  subsistence 
forage,  fuel,  quarters,  or  transportation,  which,  however,  shall  not  exceed  the 
necessities  for  the  current  year.*'    (Sec.  3732,  R.  S.) 

Th3  power  conferred  upon  the  War  and  Navy  Departments  by  section  3732. 
Revised  Statutes,  is  unaffected  by  section  3679,  Revised  Statutes.  (Comp  Dec 
Mar.  28,  1905.) 

934.  General  account  of  advances.— All  money  placed  in  the  hands  of  dis- 
bursing officers  of  the  Navy  is  charged  by  the  Treasury  Department  to  "  Gen- 
eral account  of  advances  "  instead  of  to  an  appropriation,  the  appropriation*: 
not  being  charged  until  expenditure  of  the  money  for  specific  purposes  and  final 
audit  by  the  Auditor  for  the  Navy  Department.  This  method  of  accounting  for 
money  withdrawn  from  the  Treasury  was  established  by  the  act  of  June  19 
1878,  in  order  to  consolidate  the  funds  in  the  hands  of  disbursing  officers  and  to 
reduce  the  total  idle  money  so  held,  it  having  previously  been  required  that 
funds  be  withdrawn  as  a  charge  to  the  various  appropriations  and  held  for 
the  purposes  of  that  appropriation  only.  Funds  held  under  general  account  of 
advances  are  practically  in  the  status  of  being  in  a  branch  of  the  United  States 
Treasury. 

The  general  account  of  advances  and  its  subsidiarv  naval  supplv  ac- 
count are  the  most  important  and  useful  features  of  the  general  accounting 
system  of  the  Navy,  since  by  their  operation  the  appropriation  classification  and 
the  cost  classification  of  expenditures  of  money  and  material  are  made  simulta- 
neously and  but  once,  viz,  upon  final  expenditure  for  new  ships,  additions  to 
shore  stations,  maintenance,  and  operating  expenses. 

The  act  of  June  19,  1878  (20  Stat.,  167),  provided: 

"  That  the  Secretary  of  the  Navy  be,  and  he  is  hereby,  authorized  to  issue  his 
requisitions  for  advances  to  disbursing  officers  and  agents  of  the  Navy  under  a 
•  General  account  of  advances,'  not  to  exceed  the  total  appropriation  for  the 
Navy,  the  amount  so  advanced  to  be  exclusively  used  to  pay  current  obligations 
upon  proper  vouchers,  and  that  *  Pay  of  the  Navy '  shall  hereafter  be  us&  onlv 
for  its  legitimate  purpose,  as  provided  by  law. 

"  Sec.  2.  That  the  amount  so  advanced  be  charged  to  the  proper  appropria- 
tions, and  returned  to  *  General  account  of  advances '  by  pay  and  counter  war- 

5/24/17. 


352 


CHAP.   XIIT. — ACCOUNTING. 


SEC.  58. — NAVY  ACCOUNTING. 


353 


rant-  the  said  charge,  however,  to  particular  appropriations  shall  be  limited  to 

'^"  irTTTaTthe^F^urThTuditor  shall  declare  the  sums  due  from  the  sev- 
erals^iil  appropriations  upon  complete  vouchers,  as  heretofore,  according  to 
Sw;^  he  s^h^L^^^^^^^^^      the  said  liabilities  with  the  'General  account    of  ad- 

""""oara  Naval  supply  account.-The  naval  supply  account  is  an  extension 
to  mtterial  I?  thT  p?  nciple  of  advancing  money  from  the  Treasury  under  he 
eeneral  account  of  advances,  without  charge  to  appropriations,  and  is  the 
|^?ner  stone  of  the  modern  supply  «y/tem  of  the  Navy,  w^^^^^^^^ 
niirfhise  manufacture,  and  storage  of  stock  has,  since  1910,  taken  tne  place  oi 
r/vstern'oT  maS'ng  separate,  parallel  stocks  charged  to  the  various  appro- 
prlatioTs,  and  ieW  solely  for  the  purposes  of  the  specific  appropriation  under 

"^  B^  v?rtu^  of  the  laws  establishing  the  naval  supply  account  money  expend^ 
for  the  purchase  or  manufacture  of  stock  materials,  other  than  certain  ex- 
cepted articles?  need  not  be  charged  to  an  appropriation,  but  is  expended  from 
^neMil  account  of  advances  as  a  charge  to  the  naval  supply  account,  which  is  a 
fubsWia^rof  general  account  of  advances  consisting  of  material  instead  of 
money!    wSen  issued  for  use,  this  material  Is  charged  to  the  appropriation 

"^sS^iy  to  money  carried  in  the  hands  of  disbursing  officers  the  values 
«»rri^  In  naval  sup^^  account  are  in  effect  a  part  of  the  assets  of  the  United 
Tta^ef  T?easu^  advanced  to  supply  officers  In  the  form  of  material.  For  this 
reason  and  fnTrder  to  avoid  the  necessity  of  charging  appropriations  with  large 
locumulated  losses  naval  supply  account  must  be  kept  In  prime  condition  by 
^e  SercS  o?  pr^autlons  against  overstocking,  by  conservative  appraisal  of 
i^patr^  articles  taken  into  the  account,  by  systematic  Inventorying,  and  by  the 
Sg^ng  off  of  loss,  deterioration,  and  obsolescence  to  the  proper  appropriations 

^^Thrdefictency  appropriation  act  of  June  25,  1910  (36  Stat.  774,  792),  con- 

^i?S!iva^%'CT^f^^^^^^^^  Naval  Establishment.   All  stores  on  hand 

Tnlv  first  nineteen  hundred  and  ten,  shall  be  charged  to  a  naval  supply  ac- 
SSnt  on  the  r^^Ss  of^^^^^  of  Supplies  and  Accounts  and  all  purchases 

Tsto^k  or  eSenditures  for  manufactured  or  repaired  articles  for  stock  at 
^vy  ^arSs  or  Stations,  during  the  fiscal  years  nineteen  hundred  and  eleven 
^d  nineteen  hundred  and  twelve  shall  be  charged  to  this  account  and  be  paid 
for  from  *  General  account  of  advances.'  ,      ^     ^     „^ 

"Th^  amount  so  advanced  dudng  the  fiscal  years  nineteen  hundred  and 
eleven  and  nlenteen  hundred  and  twelve  shall  be  charged  to  the  proper  appro- 
prlluons  as  these  stores  are  consumed  from  stock,  and  when  disbursements 
made  for  all  other  purposes  are  accomplished,  the  amounts  so  charged  shal 
^returned  to  'General  account  of  advances'  by  pay  or  counter  warrants: 
frovidldnowever^T^^^^^  material  as  provisions,  clothing  and  small  stores, 

Seal  stores   and  such  other  materials  as  the  Secretary  of  the  Navy  mj^ 
d^^ate  may  be  purchased  by  specific  appropriations  or  transferred  to  spe- 
clfic^prroprlatlons  before  such  materials  are  Issued  for  use  or  consumption 
The  saw  charge,  however,  to  any  particular  appropriation  shall  be  limited  to 

'^"  St 's^rbf  malT'^^^^^^^^  during  said  fiscal  years  nineteen 

hundr^  and  eleven  and  nineteen  hundred  and  twelve  for  the  value  of  surveyed 
mateJhal  taken  from  repairs  made  to  ships  or  plant  at  navy  yards  and  sta- 
H^n«  nr  for  stores  turned  in  from  ships,  and  this  credit  shall  not  be  used  by 
the  bureaus  to  Screase  the  amount  of  that  appropriation,  but  shall  be  a 
de^ucUon  from  the  opting  expenses  of  the  annual  appropriation  concerned, 
subject  to  the  same  provision  as  stated  In  above  Paragraph.^  ^^ovlded  • 

The  naval  appropriation  act  of  March  4, 1911  (36  Stat.  1265, 12 <y),  Provmea . 

"The  wrmanent  naval-supply  fund  created  by  the  act  of  March  third, 
elghT^n  Sr^  and  ninety  three,  as  modified  by  the  acts  of  June   tenth, 

5/24/17. 


eighteen  hundred  and  ninety-six,  and  March  third,  eighteen  hundred  and  ninety- 
seven,  and  further  increased  by  the  acts  of  January  fifth,  eighteen  hundreil  ami 
ninety-nine,  and  February  fourteenth,  nineteen  hundred  and  two,  is  hereby 
abolished,  and  of  the  sum  remaining  on  the  books  of  the  Treasury  to  the 
credit  of  the  said  fund  after  the  adjustment  of  all  liabilities,  the  Secretary  of 
the  Treasury  Is  hereby  authorized  and  directed  to  cause  the  sum  of  one  million 
five  hundred  thousand  dollars  transferred  to  the  credit  of  said  fund  from  the 
general  account  of  advances  to  be  returned  to  general  account  of  advances, 
and  the  remainder  to  be  covered  into  the  Treasury;  and  hereafter  the  naval- 
supply  account  for  the  Naval  Establishment,  as  created  by  the  act  of  June 
twenty-fifth,  nineteen  hundred  and  ten,  under  the  Bureau  of  Supplies  and 
Accounts,  shall  govern  the  charging,  crediting,  receipt,  purchase,  transfer, 
manufacture,  repair,  Issue,  and  consumption  of  all  stores  for  the  Naval  Estab- 
lishment, excepting  the  materials  named  In  that  act  and  such  other  materials 
as  the  Secretary  of  the  Navy  may  designate:  Provided,  That  the  amount  ex- 
pended under  general  account  of  advances  for  the  purchase  and  manufacture 
of  stores  and  materials  for  the  Naval  Establishment  shall  not  exceed  the  amount 
available  for  such  purposes." 

The  naval  appropriation  act  approved  June  30.  1914,  provided  that : 

"  Those  portions  of  the  acts  of  June  25,  1910,  and  March  4,  1911,  which 
create  the  naval  supply  account  under  the  Bureau  of  Supplies  and  Accounts 
are  hereby  so  modified  and  amended  that  hereafter  the  appraised  value  of  all 
stores,  equipage,  and  supplies  turned  In  from  ships,  and  ships'  equipage  turned 
in  from  yards  or  stations  (except  salvage),  shall  be  credited  to  the  current 
appropriations  concerned,  and  the  amounts  so  credited  shall  be  available  for 
expenditures  for  the  same  purposes  as  the  appropriations  credited ;  and  all 
acts  or  parts  of  acts,  in  so  far  as  they  conflict  with  this  provision,  are  hereby 
repealed. 

Procedure  under  the  foregoing  acts,  see  G.  O.  200 — 1916,  and  Accounting  Bul- 
letin Ashore  No.  10. 

In  accordance  with  the  above-quoted  acts  all  stores  on  shore  are  carried 
under  seven  stores  accounts,  viz:  The  naval-supply  account,  the  ordnance  ac- 
count, the  survey  account,  the  condemned-stores  account,  the  used-material 
account,  the  provisions  account,  and  the  clothing  and  small-stores  account 
(N.  I.  4821-1.) 

The  operation  of  the  naval  supply  account  extends  to  all  ships  carrying  an 
officer  of  the  Pay  Corps,  other  than  vessels  permanently  assigned  as  receiving 
ships.     (N.  I.  4423.) 

The  issue  for  use  or  consumption  of  stores  carried  In  the  naval-supply  account 
results  in  a  credit  to  "General  account  of  advances  (naval-supply  account)** 
and  a  corresponding  charge  to  the  appropriation  concerned.  The  transfer  from 
a  storehouse  of  nonconsumable  stores  (equipage)  to  a  ship  Is  an  Issue  for  use. 
and  all  other  movements  or  Issues  of  naval-supply  account  stores  ashore  or 
afloat  are  Issues  for  use  Involving  charges  to  appropriations,  except  transfers 
between  supply  officers  and  except  the  withdrawal  of  stores  on  shore  for  repair, 
or  to  be  used  In  repairs  or  manufacture.  In  the  excepted  cases  the  supplies 
continue  to  be  carried  under  the  "  Naval  supply  account." 

935.  The  clothing  and  small-stores  fund. — "The  clothing  fund  and  small- 
stores  fund  shall  be  hereafter  consolidated  and  administered  as  a  fund  to  be 
known  as  the  clothing  and  small-stores  fund."  (Appropriation  act,  June  30, 
1890.) 

The  fund  Is  available  for  the  purchase  or  manufacture  of  articles  of  clothing 
and  small  stores.  It  is  self-sustaining,  being  reimbursed  for  all  issues  of 
articles,  and  being  protected  from  loss  and  deterioration  of  stock  through  the 
fixing  of  issuing  prices  at  an  advance  over  cost  prices. 

Expenditures  of  money  for  labor  or  material  are  charged  to  the  fund.  The 
fund  is  credited  with  the  value  of  all  articles  issued,  and  an  appropriation  is 

5/24/17. 


354 


CHAP.   Xin. — ACCOUNTING. 


charged   usually  "  Pay  of  the  Navy  "  or  "  Pay,  Marine  Corps "  the  major  part 
of  al!  issues  being  paid  for  by  deductions  from  the  individual  pay  accounts  of 
officers  and'  men 'oF  the  NavJ  or  Marine  Corps.     Issues  *or  f  vemm^^^ 
poses  result  in  a  charge  to  the  appropriation  concerned,  /ales  for  cash  result 
in  a  credit  to  the  fund  and  a  debit  to  "  General  account  of  advances 
^6    Tmes  (see^^ilso  Navy  classification  of  accounts).-"  Expenditures  under 
each  of  the  appropriations  of  the  Naval  Establishment  will  be  located  and  re- 
^rte^  to  tL X-e^au  of  Supplies  and  Accounts  by  titles,  subtitles  (ie^^^^^^^^ 
yards),  and  headings  or  accounts.    The  following  is  an  outline  list  of  the  titles. 
\iz: 

SHIP  TITLES. 

Title  A  {No.  i).— First  c-ost  of  ships   (hull,  machinery,  and  permanent  fit- 

tings). 

Title  B   {No.  2).— Equipage  afloat. 
Title  C   {No.  5).— Cost  of  commission. 
Title  D  {No.  -4).— Repairs  to  ships. 
Title  K  {No.  5 ) .—Additions  to  ships. 
Title  P   {No.  6).— Repairs  to  equipage. 

YARD   TITLES. 

Title  E  {No.  7).— First  cost  of  navy  yards  (classed  as  industrial). 
Title  R  {No.  8).— First  cost  of  navy  yards  (classed  as  military). 
Title  O  {No.  9).— Maintenance  and  upkeep  of  navy  yards  (Industrial). 
Title  S  {No.  iO).— Maintenance  and  upkeep  of  navy  yards  (military). 

NAVAL    ESTABLISHMENT    TITLE. 

-Expense  of  the  Naval  Establishment  not  assignable  to  any 

STOKES  TITLES. 


SEC.   58. NAVY  ACCOUNTING. 


355 


Title  y  {No.  11).- 
yard  or  ship. 


Title  X  {No.  i5).— Supplies  in  store  ashore  and  afloat 

Title  Z  (No  ii).— Manufacturing  work  in  process  ashore.       (N.  I.  4808-1.) 

-^bits  and  credits  under  various  titles  and  subtitles  shall  be  derived  from 
the  vouchers  which  mark  all  movements  or  use  of  naval  supplies  or  money. 

"  Even^  vou^er  being  the  subject  of  entry  in  two  accounts,  a  debit  m  one 
and  a  c?edTS^  the  other,  it  is  essential  that  it  should  bear  on  its  face  the 
informati^  necessary  for  the  proper  debit  and  credit  entries  in  thebooks. 

«  sSal  atteXn  is  directed  to  the  necessity  for  stating  subtitles  as  well 
as  th^eSeral  lettered  titles  upon  vouchers  and  In  summaries  The  title  cia^i- 
filsthf  expenditure,  but  the  subtitie  Is  essential  in  order  to  lodge  that  ex- 

^^'KV'ou^'eXm  ^^^  and  to  the  name  or  letter  of  each 

of  thrvariCs  elenTents  to  be  charged  and  credited,  viz:  Appropriation  (and 
8ubh4d  If  any)  or  fund;  title;  subtitle  (ship,  yard,  or  station) ;  heading 
!und^r  T  tie  A  and  for  engineering  work  under  Titles  D  and  K)  ;  account 
under  Titles  E  R.  G.  S,  and  V) ;  and  stores  account  from  or  to  which  stores 
i?P  tranXred  The  numbers  to  be  used  for  designating  the  various  elements 
wm'ra1«  by  the  Bureau  of  SuppUes  ar^A«.o^^^^^^^  and  published  to  the 

^^?  '^t^T^^^^el"^^  thi  oHgl^'st'orippralsed  valuation  of 
<»h^  It  shall  include,  in  the  case  of  a  new  ship,  every  expenditure  that  may 
DroSrlv  iTmade  a  direct  charge  during  Its  original  construction,  or,  in  the 
^spof  an  old  ship,  Its  total  appraised  valuation.  ,  ^     ^  „„^^ 

^Obiects  of  ch^ge  under  Title  A  which  are  constructed  at  one  navy  yard 
for  vessels  und^  instruction  at  another  or  at  a  private  shipyard  are  not 
subjl^  to  InvolS  (credit  to  Title  A  for  equipage  and  supplies  of  new  vessels. 

^^^i^\lSS^rlTon  such  objects  shall  be  made  under  Title  A,  and  when 
rea^  f^?anSer  the  supply  officer  shall  make  the  shipment,  but  shall  not 

5/24/17. 


take  them  up  on  his  books  nor  shall  they  be  taken  up  by  the  supply  officer  or 
other  consignee  by  whom  they  are  received.  They  shall  be  under  the  charge 
of  the  head  of  the  department  or  division  concerned,  and  any  further  work 
thereon  by  the  Government  in  order  to  finish  such  articles  or  to  install  them 
on  board  the  vessel  shall  be  an  object  of  charge  under  Title  A,  as  though  the 
work  had  been  continuous. 

"All  Title  A  articles  and  materials  shall,  when  removed  from  a  ship,  be  turned 
into  store  and  taken  up  on  the  supply  officer's  books  at  an  appraised  value. 

"The  following  list  comprises,  under  general  heads,  such  integral  parts  of 
a  ship  and  permanent  fittings  or  ordinarily  nontransferable  fixtures  as  shall 
be  proper  objects  of  charge  under  this  title. 

OBJECTS  OF  CHABGE  UNDER  TITLE  A. 

Permanent  ordnance  fittings: 

Ammunition  hoists. 

Brackets  for  shell  boxes,  boring  pits,  loading  trays,  priming  wires,  cut- 
lasses, small  arms,  et<i.,  when  secured  to  the  ship. 

Circles,  deck,  for  pivoting  guns  and  shields,  including  screws,  nuts, 
bolts,  and  washers. 

Circles,  gun  in  ships'  tops. 

Circles,  tracks,  and  deck  sockets  for  torpedo  tubes  of  all  classes,  in- 
cluding bolts,  screws,  hangers,  securings,  etc.,  for  same. 

Engines  for  training  guns. 

Hooks  and  hangers  for  rammers,  sponges,  etc. 

Motors  for  turning  turrets  and  operating  ammunition  hoists. 

Piping  of  torpedo  air  system. 

Securings  for  torpedo  air  compressors,  accumulators,  and  separators. 

Standards  for  torpedo  directors. 

Torpedo  trolleys,  castings,  platforms,  brackets,  screws,  and  voice  tubes, 
and  securings  for  same. 
Hull  and  fittings : 

Air  ports. 

Bells,  ships'. 

Blocks,  fitted  to  trolley  tracks  or  other  permanent  locations. 

Blocks,  anchor  pendant 

Boat  booms. 

Coaling  booms  and  fixed  and  portable  metal  coaling  chutes. 

Cranes  or  davits,  anchor,  cat,  and  fish,  boat,  torpedo. 

Davits,  portable. 

Ensign  and  jack  staffs 

Furniture,  built  in,   including  book  shelves,   wardrobe   shelves,   and 
shoe  racks. 

Hatch  covers,  gratings,  and  canopy  frames. 

Hull. 

Ladders,  hatch. 

Lightning  conductors  in  place. 

Pipe  berths. 

Portable  gratings  and  all  other  floor  covering  In  place,  except  rugs  and 
carpets. 

Pumps,  hand,  fixed. 

Spars  in  place. 

Stanchions. 

Standing  rigging. 

Tanks,  oil  (fitted  to  ship),  water. 

Ventilation,  drainage,  and  other  piping  fn  place. 

Ventilator  cowls. 
Engines : 

Engines,  main  and  auxiliary,  and  appurtenances. 

5/24/17. 


356 


CHAP.  XIII. — ^ACCOUNTING. 


Boilers  I 

Boilers,  including  piping  and  fittings. 

Auxiliary  machinery: 

Air  compressors,  except  torpedo. 

Ash  hoists,  steam. 

Blowers,  forced  draft. 

Distilling  apparatus. 

Pumps,  steam  and  electric. 

Refrigerating  machinery. 

Steerers   steam 

Tools,  machine,*  permanently  installed  (except  detachable  equipment). 

Ventilation  blowers,  fixed. 
Windlasses,  winches,  and  capstans. 
Engines. 
Permanent  radio  fittings: 
Aerials. 

Ammeters,  hot  wire. 
Condenser  racks. 
Condensers.  ' 

Detectoi-s,  complete. 
Keys,  relay. 
Keys,  transmitting. 
Motor  generators. 
Motor  starters,  hand  or  automatic 
Portable  radio  set,  complete. 

Protection  devices.  ^  ,  x  i     ». 

Receivers  complete  with  self-contained  detector  and  telephone. 

Spark  gaps. 

Spark-gap  ventilator  sets. 

Switchboards. 

Switches — 

Lightning. 

Transfer. 
Transformers — 

Power. 

Oscillation. 
Transmitters,  complete. 

Electric  plant:  .     ,    ,.        ,  .         ,.  ^  ^ 

Electric  fixtures  permanently  secured,  not  including  globes,  shades,  and 

lamps. 
Generator  sets,  all  capacities. 
Searchlights,  electric. 
Test  panels. 
Wire,  electric,  in  place. 
Interior  communication : 

Bells,  buzzers,  and  push  buttons,  installed. 
Engine-room  annunciators. 

Speaking  tubes.  „  .   „v 

Telephone  systems  (gun  firing,  salvo,  and  call  bell). 

Galley  fittings: 

Dish-washing  machines. 
Miscellaneous : 

Fireroom  timing  apparatus. 

Radiators,  steam.  ,    .       ,     ^  ^     x^  ».. 

Wrenches  for  air  ports,  hatches,  deck  winches,  and  other  machines 

under  the  Bureau  of  Construction  and  Repair. 
Printing  presses. 

Submarine  sending  and  receiving  apparatus. 
5/24/17.  (N.  I.  4804-1.) 


SEC.  58. — NAVY  ACCOUNTING. 


357 


938.  "  Title  B  includes  expenditures  upon  ships  not  charged  under  Title  A, 
but  necessary  for  making  them  manageable  and  habitable  and  serviceable  as 
naval  vessels.  All  charges  shall  be  made  to  this  title  by  invoice  to  the  ship 
concerned  when  the  equipage  is  issued  from  store."     (N.  I.  4804-2a.) 

"  There  can  be  no  expenditures  of  labor  or  material  *  for  use '  to  this  title. 
New  articles  of  equipage  must  be  made  under  Title  Z  and  the  work  done  in  tlie 
conversion  account."     (N.  I.  4804-2b.) 

"  Cost  of  all  repairs  made  to  equipage  shall  be  charged  to  Title  P  when  re- 
pairs are  attributable  to  use  on  board  on  a  specific  ship.  Repairs  which  can 
not  be  attributed  to  use  on  a  specific  ship  shall  be  charged  to  Title  V  and  the 
appropriation  concerned."     (N.  I.  4S04-2c. ) 

•'  Title  A  articles  intended  ns  spares  shall  be  invoiced  to  ships  under  Title  B 
and  carried  as  equipage."  (N.  I.  4804-2d.)  If  retained  on  shore  custody  re- 
ceipt shall  be  given  the  supply  officer  afloat  by  the  supply  officer  ashore.  (Ac- 
counting Bulletin  Ashore  No.  10.) 

"  Whenever  spare  parts  of  an  imperishable  character  carried  under  Title  B, 
whether  'spares'  for  parts  of  the  ship  under  Title  A  or  *  spares'  for  parts  of 
the  ship  under  Title  B,  are  fitted  or  used  to  replace  working  parts,  the  parts  so 
displaced  shall  thereafter  be  regarded  as  the  spare  parts  and  repaired  or  con- 
demned by  survey  as  the  occasion  may  demand."     (N.  I.  4804-2e.) 

"Articles  carried  under  this  title  which  are  consumed  or  lost  shall,  after 
survey,  be  charged  to  Title  C  by  the  Bureau  of  Supplies  and  Accounts."  (N.  I. 
4804-2f.) 

"  Small  articles  carried  on  board  for  the  purpose  of  replacing  perishable  or 
consumable  parts  of  articles  of  *  equipage '  shall  not  be  regarded  as  '  spare 
parts,'  Title  B,  but  shall  be  carried  under  Title  X  and  expended  to  Title  C  *  for 
use '  on  ships  operating  imder  the  general  supply  system ;  on  other  ships  such 
articles  will  be  expended  to  Title  C  when  issued  from  store  (ashore)."  (N.I. 
4804-2g.) 

"  When  the  classification  of  an  article  is  changed  from  B  to  A  any  items 
on  the  books  will  be  expended  as  a  charge  to  Title  K.  No  charge  to  an  appro- 
priation is  involved.  When  the  classification  of  an  article  is  changed  from  A 
to  B  it  will  be  taken  up  on  the  books  as  a  gain  by  inventory,  no  credit  to  an 
appropriation  being  involved."     (Accounting  Afloat  Circular  No.  5.) 

"  Torpedoes  and  all  types  of  mines,  while  classed  under  Title  B,  when  firetl 
in  war  or  expended  in  explosion  by  specific  order  of  the  department,  may  be 
expended  without  survey  by  quoting  this  paragraph  on  the  expenditure 
vouchers.  Under  all  other  circumstances  loss  of  or  damage  to  a  torpedo  or 
mine  shall  be  covered  by  survey.     (N.  I.  4804-2h.) 

"  With  the  exception  noted  in  paragraph  above,  no  articles  of  equipage  car- 
ried on  a  ship's  books  under  Title  B  shall  be  expended  without  survev.  (N.  I. 
4804-2i.) 

"  The  objects  of  charge  under  this  title  shall  be  subjects  of  invoice  to  and 
from  supply  ofllcers,  and  the  following  are  given  as  examples: 

Antennae,  radio. 

Adding  machines. 

Ammeters. 

Anchors,  chains,  and  appurtenances. 

Bags,  awning,  coaling,  hammock,  etc.  (except  clothes). 

Bake  ovens. 

Battery,  main  and  secondary. 

Blocks,  transferable. 

Boilers  and  machinery  of  power  boats. 

Boats. 

Boat  equipments,  including  spars  and  sails. 

Bookcases. 

Buckets. 

5/24/17. 


358 


CHAP.   XIII. — ACCOUNTING. 


Bulletin  boards. 

Breakers  and  stands. 

Buoys,  life. 

Bunk  bottoms,  canvas. 

Cargo-reflectors. 

Casks. 

Cbests 

Circuits,   electric,   and   appendages. 

Coils,  loading,  reactance. 

Compasses,  gyro,  complete. 

Covers,  mast,  boat,  sail,  gun,  etc. 

Curtains. 

Davits,  portable. 

Dishwashing  backets,  for  crockery,  etc 

Ditty-boxes. 

Diving  apparatus. 

Dough  mixers  and  troughs. 

Drill-cartridges. 

Fenders,  ship. 

Flags,   ensigns,    etc.         .  ,      ^  ,    .|^  ,„ 

Furniture,  and  office  equipment  not  built  in.  ^         ,„  ,  ^*^ 

Galley  and  range  equipments  (including  ranges,  coffee  urns,  steam  jacketed 

kettles,  etc.). 
Gun  equipments. 

Gun  mounts,  other  than  turrets. 
Hand-power  machines  for  galley. 
Hose,  air,  water,  oil,  and  steam. 
Instruments,  nautical,  musical,  drawing. 
Jacob's  ladders. 

Kettles,  steam-jacketed,  vegetable. 
Keyboards. 
Lamps,  lanterns,  etc. 
Life  jackets,  cork,  cotton,  kapok. 
Lockers,  clothes,  mess,  vegetable. 
Logs,  Nicholson. 
Magazine  light  boxes. 

Magazine  outfits.  .        ,      ,.  ^ 

Mats,  anchor,  cargo,  collision,  landing,  s^ord. 
Mattresses,  hair,  and  cover. 
Mattresses,   wire. 
Meat  choppers,  electric. 
Mess  outfits 

Mines  and  countermines,  including  tools,  spare  parts,  etc 
Motors  and  fans,  electric  (portable). 
Pillows  and  covers. 
Potato  peelers,  electric 
Pumps,  portable. 
Rugs  and  carpets. 
Running  rigging,  hawsers,  towlines. 

^afes 

Sails,  awnings,  hoods,  screens. 
Scales  for  weighing. 
Scoops,  air  ports. 
Scuttle  butts. 
Searchlights,  acetylene. 
Semaphore  signal  outfit. 
Sewing  machines. 

5  24/17. 


SEC.  58. — NAVY  AOOOUNTING. 


359 


Signal  outfits,  portable. 

Small  arms  and  their  equipments. 

Sockets,  rail,  sliding,  pivot,  clevis,  including  rivets,  etc. 

Sounding  rods. 

Spare  and  duplicate  parts  of  generating  sets,  main  engines,  and  auxHlary 

machinery. 
Spare  steering-gear  and  boat-crane  ropes. 
Spare  and  duplicate  parts  of  Title  A  or  Title  B  fixtures  of  suoh  a  nature 

or  value  that  they  should  not  be  expended  without  survey. 
Splint  stretchers. 
Storage  batteries. 
Table  linen. 
Tanks,  portable. 
Tarpaulins. 
Tents. 

Torpedo  air  compressors,  accumulators,  and  separators,  etc 
Torpedo  and  mine  and  countermine  tools,  spare  parts,  etc. 
Torpedoes,  including  tools,  spare  parts,  etc. 
Tubs. 
Turret  gun  mounts  and  following  attachments,  viz,  deck  lugs,  sUding  gear, 

etc. 
Turret  gun-mount  attachments,  as  follows — 

Rammers,    gun-firing   and   sight-lighting  circuits,   including  the  Ijat- 
teries;  sight  telescopes,  bore  sights,  with  all  parts;  dotters,  sub- 
caliber  attachments,  ail  spare  parts,  tools,  and  accessories. 
Tj'pewriters. 
Urns,  coffee. 
Water  coolers. 
Wave  meters,  radio. 
Torpedo  parts  not  listed  in  the  Classification  Index  of  Naval  Stores  and 
Material  will  be  classified  according  to  value,  those  of  $3  or  more  to  be  classi- 
fied as  Title  B,  those  of  less  than  $3  as  Title  C." 

(N.L  4804-2/.) 
For  turning  Title  B  articles  into  store,  see  paragraph  242-^. 
039.  '^  Title  C  shows  the  running  expenses  and  cost  and  maintenance  of  ships 
in  commission."     (N.  I.  4804-3a.) 

"  It  shall  include  the  pay  of  officers  and  crew ;  value  of  rations  consumed  or 
commuted ;  value  of  stationery  for  ship's  use ;  supplies  used  in  ordinary  mainte- 
nance by  the  ship's  force,  such  as  painting,  carpentering,  calking,  etc. ;  bills  for 
pilotage,  towage,  canal  tolls,  removing  ashes,  etc. ;  coal,  oil,  and  other  supplies 
consumed  or  used  in  steaming,  heating,  lighting,  and  cooking ;  ammunition  used 
in  target  practice  and  for  other  purposes ;  and  all  other  expenses  incidental  to 
the  maintenance  of  the  vessel  in  commission."    (N.  I.  4804-36.) 

"  Consumable  supplies  are  classified  as  Title  C  in  the  Classification  of  Navy 
Stores  and  in  the  allowance  books,  indicating  that  when  issued  for  use  aboard 
ship  they  are  chargeable  to  Title  C.  Such  supplies  when  in  store  ashore  or  in 
store  on  ships  having  a  general  supply  system  are  carried  under  Title  X. 

"  Note. — Material  used  by  the  ship's  force  for  repairs  such  as  ordinarily 
would  be  made  at  a  navy  yard  will  be  charged  to  Title  D,  K,  or  P,  as  the  case 
may  be.  When  necessary,  (fecial  allotments  should  be  requested  from  the 
bureaus  having  cognizance."     (N.  I.  4804-3c.) 

940.  Title  J). — "  With  the  exception  of  maintenance  charges  by  the  ship's 
force,  all  repairs  to  such  integral  parts  of  a  ship,  or  ordinarily  nontransferable 
fixtures  as  were  objects  of  direct  charge  to  the  ship  under  Title  A,  shall  be 
charged  under  Title  D.  In  case  of  repairs  to  ships  in  commission,  not  at  a 
navy  yard,  by  other  than  the  ship's  forces,  the  public  bills  covering  such 
repairs  shall  be  inscribed  Title  D.  Charges  under  this  title  shall  be  reported 
5/24/17. 

73416*— 18 ^27 


360 


CHAP.   Xm. — ACCOUNTING. 


,  ♦» 


uiKler  the  ship's  name  and  number,  and  for  the  appropriation  "  Engineering,' 
the  following  headings: 

1.  Machinery. 

2.  Electrical 

"  No^^-For  material  used  by  ship's  force  In  repairs  to  hull  and  fittings  see 

"  Mr'^iltie  K  m'cludes  ail'e^ditures  on  the  hull  or  permanent  fittings  for 
oh^g;s  and  alterations  which  are  in  the  nature  of  betterments  or  improve- 

""^•"ril-irffes  under  this  title  shall  be  reported  under  the  ship's  name  and 
num^?,  and  ?or  the  appropriation  'Engineering,'  the  following  headings: 

1.  Machinery. 

2.  Electrical. 

3.  Radio."  (N.  I.  4804-5.) 

942    '*  Title  P  includes  all  repairs  to  ship's  equipage;  i.  e.,  articles  which  are 

Allele  %";^*""'^„         *1    ijgts   where  such  repairs  are  occasioned  by 

rs^'o^bla  d"shi?   wL  irus/on  ;lrd^^^^^^  repairs  shall  be  made  upon 

use  on^''"«'^,'i^^2i  •  f  thrhead  of  the  shin's  department  concerned,  duly  approvetl 

^Tf.^^^vt;;  T^"b  a  ^il  sriuVned^tn^^rf ^(ishore)   they  shai,  be 
!£ttfu^rnToferrrL=^  A''::^-^^^  ^  ^ 

"Tm  * " V;«  Xh^fslo  be*rVirT»^erl  the  repairs  are  not  -cas^oned 
by  use  on  boaTd  ship,  shall  have  the  labor  and  material  charged  to  Title  V  and 

*f4P^T-For°materTa"fused  by  ship's  force  in  repairs  to  ship's  equipage  see 
'"'^3°«'ii«fv^inelu?es^al1'^nditures  made  for  the  benefit  of  the  naval 
raSu«r^.e  aS^M  ^^^^  t=  atf ic^ouTt^^^ 
%L'^^MeX  includes  the  value  of  all  stores,  ashore  and  afloat,  awaiting 

issue  for  use  "^  consumption  material  held  for  general 

"  On  supply  ships  and  tenders  "?,,^^8aras  >iw._  enihrnces  all  ef|Ui- 

issue  to  vessels  of  the  fleet  or  flot'''a- «",5.  ™  ^"^^  g^„re  Except  as  provided 
page.  Title  B,  and  <^«n«n™able  ™ppl.^,  T  t  e  C  ,n  st^^^^^^^  conZiable  supplies 
in  theprecedingsentence'T  tie  X  afloat  wm^^^^  construed  as  issued 

placed  aboard  ship  b?'°g  Xll^carriTimder  one  of  the  following  accounts: 

«<=:i"^?,t  x'^st'^r'^f  aL'aTlhan  be"carried  under  one  of  the  following  accounts: 
"Title  X,s'o'^^f^""'^*X.,,"flnce  account  (gunnery  ofiicer).  Ordnance  account 
Si;T&rProvis?ot°'a"c"  uTVot^S^g  aaS  smaU  stores  account,  and 
Ships'  store  account."     (N.  I.  4804-13.) 

5/24/17. 


Section  59.— ACCOUNTS  AND  RETURNS. 

Note. — Inspection  of  accounts,  see  par.  45  ;  loss  of  accountts,  see  par.  7^. 

951.  Purposes  of  ship  accounts  and  returns. — 1.  Purposes  of  accounts.-^ 

(a)  Adjustment  of  obligations  to  which  the  Government  is  a  partv.    (6)  Ensure- 

ment  of  legality  and  regularity  in  the  management  of  public  funds  and  public 

property,     (c)  Preparation  of  statistical  information  needed  for  administrative 

purposes. 

2.  Purposes  of  returns.— (a)  Lodgment  in  the  Navy  and  Treasury  Depart- 
ments of  documents  pertaining  to  Navy  transactions,  (b)  Substantiation  of 
entries  appearing  in  the  accounts  of  disbursing  or  supply  officers,  (c)  Lodg- 
ment of  statistics  in  the  controlling  accounts  of  the  Navy. 

952.  Ship  accounts.— i.  Properly  accounts.— The  account  of  an  officer  re- 
sponsible for  property  is  chargeable  with  the  value  of  stores  received  by  him 
from  whatever  source,  for  the  use  of  the  Navy,  and  should  receive  credit  for 
the  value  of  all  public  property  expended  by  him.  Each  transaction  must  be 
shown  to  have  been  in  accordance  with  law  and  regulation,  and  the  facts  must 
be  substantiated  in  required  form  to  the  satisfaction  of  the  Bureau  of  Supplies 
and  Accounts.  Illegal  credits  elaimed  by  an  officer  in  his  account  with  the 
United  States  are,  if  resulting  in  loss,  chargeable  to  him,  upon  certificate  of  the 
Paymaster  General.     (See  pars.  281,  282.) 

2.  Money  accounts.— The  supply  officer's  account  with  the  Government  is 
chargeable  with  funds  received  by  him,  from  whatever  source,  for  the  use  of 
the  Government,  and  should  receive  a  credit  for  all  public  funds  expended  by 
him.  Each  transaction  must  be  shown  to  have  been  in  accordance  with  law  and 
regulation,  and  the  facts  must  be  substantiated  in  required  form.  The  interests 
of  the  Government  require  that  the  supply  officer  maintain  a  detailed  accouiit 
of  all  obligations  affecting  the  Government  on  one  hand  and  a  public  creditor  or 
public  debtor  on  the  other  hand,  and  that  he  submit  legal  evidence  of  all  trans- 
actions involved  in  such  relations.  The  public  bills,  pay  rolls,  and  vouchers 
comprising  such  records  and  evidence  are  rendered  to  the  Auditor  for  the  Navy 
Department  for  examination  as  to  their  correctness  and  to  substantiate  cretlits 
claimed  by  the  supply  officer  in  his  account  with  the  United  States.  Irregular, 
erroneous,  or  unsupported  entries  in  the  individual  accounts  or  in  the  supply 
officer's  account  with  the  United  States  are  chargeable  to  him  on  certificate  of 
the  Auditor  for  the  Navy  Department.     (See  par.  921  et  seq.) 

953.  Falsification  of  accounts  or  returns. — "  Whoever,  being  an  officer,  clerk, 
agent,  or  other  person  holding  any  office  or  employment  under  the  Government 
of  the  United  States  and,  being  charged  with  the  duty  of  keeping  accounts  or 
records  of  any  kind,  shall,  with  intent  to  deceive,  mislead,  injure,  or  defraud 
the  United  States  or  any  person,  make  in  any  such  account  or  record  any  false 
of  fictitious  entry  or  record  of  any  matter  relating  to  or  connected  with  his 
duties,  or  whoever,  with  like  intent,  shall  aid  or  abet  any  such  officer,  clerk 
agent,  or  other  person  in  so  doing ;  or  whoever,  being  an  officer,  clerk,  agent,  or 
other  person  holding  any  office  or  employment  under  the  Government  of  th«^ 
United  States  and,  being  charged  with  the  duty  of  receiving,  holding,  or  paying 
over  moneys  or  securities  to,  for,  or  on  behalf  of  the  United  States,  or  of  r^ 
ceiving  or  holding  in  trust  for  any  person,  any  moneys,  or  securities,  shall,  with 
like  intent,  make  a  false  report  of  such  moneys  or  securities,  or  whoever,  with 
like  intent,  shall  aid  or  abet  any  such  officer,  clerk,  agent,  or  other  person  in 
5/24/17.  361 


362 


CHAP.   Xni. — ACCOUNTING. 


SO  doing,  shall  be  fined  not  more  than  $5,000.  or  imprisoned  for  not  more  than 
ten  vpnri.  or  both"    (Act  approved  Mar.  4,  1911.)  . 

^!^  AccoimtSW  pcriods.-The  fiscal  year  of  the  United  States  begins  on 
TnlvT  and  e^s^  June^SO  of  the  following  calendar  year,  the  fiscal  year  taking 
ftsdif^aUon  from  toe  calend  year  in  which  it  ends.  Accountii^  periods 
are  in  Sieral.  the  four  quarters  of  the  fiscal  year,  and  are  as  exampled  below ; 


rate. 


July  1, 1914  to  Sept.  30, 1914. . 
Oct.  1, 1914  to  r  ec.  31, 1914.. 
Ian.  1, 1915,  to  Mar.  31, 1915. 
Apr.  1, 1915,  to  June  30,  1915. 


Designation. 


First  quarter  fiscal  year  1915. . . 
Second  quarter  fiscal  year  1915. 
Third  quarter  fiscal  year  1915. . . 
Fourth  quarter  fiscal  year  1915. 


Brief  designation. 


First  quarter  1915. 
Second  quarter  1915. 
Third  quarter  1915. 
Fourth  quarter  1915. 


"  In  the  indication  of  accounts  and  vouchers,  the  preparation  of  warranto  and 
depa?tmen[al  blanks,  the  payment  of  salaries,  and  all  other  bufness  of  the  de- 
partment in  which  it  may  be  necessary  to  divide  or  make  mention  of  the  quar- 
tt^r<i  the  foregoing  shall  be  observed."     (N.  I.  4911-^.) 

Certain  accounting  takes  cognizance  of  the  calendar  month  as  an  accounting 
ner^  (S^  par  ^  )  Returns  shall  be  rendered  at  the  close  of  accounting 
S^ri^s  ac^d^ng  ^detailed  instructions  laid  down  in  this  manual.  At  the 
S^d  of  eaS  qufrterly  or  monthly  accounting  period,  accounts  which  have 
^n  OD^  for  on^y  a  fractional  period  must  be  covered  by  returns  in  the  same 
S^nne^s  if  the  i^rlods  had  b'^n  complete;  accounts  closed  before  the  end 
S  a  i^ri^  on  account  of  detachment  or  otiierwise  ^'Lfp:^;^^S^mr  loll^ 
tiirn^  Pxcent  returns  pertaining  to  the  general  supply  system.  (See  par.  d04.) 
Whefr^uests  I?e  sStted  for  merging  returns  for  smaU  fractional  periodB 
with  the  rXrns  For  tiie  next  period  separate  autiiority  must  be  obtained  from 
Sie  auditor  and  from  tiie  Bureau  of  Supplies  and  Accounts  for  the  returns 
midPr  their  respective  cognizance.  A  fractional  period  ending  June  30  can  not 
S^  mL-?^  w?to  ri^ri^  My  1.  owing  to  difference  in  fiscal  year. 

9W  NecessM^  Wa^  must  be  kept  on  hand.-They  are  obtainable  from 
thP  ^imnlv  offi^  na^ard,  Washington.  D.  C,  on  requisition  prepared  on 
S^VI  Form  Nri73,^r  o^^^  Asiatic  Station,  from  the  supply  officer,  Cavite. 
P  I  IteSuTsitions  should  be  limited  to  six  months'  supply.  Supply  officers 
Luld^vwfth^mseWes  witii  a  list  of  S.  &  A.  fojms  (Bulletin  No  2)  from 
wWch  t^prepare  requisitions.  "In  the  absence  of  printed  forms  tiiey  shall 
Dreoare  the  required  returns  in  typewriting  or  in  script.  (N  I.  5205.) 
prepare  tnerequ  ^^^^^^  ^r  rendition  of  returns  is  as  follows:  Monthly 

rPturns^v^in  10  XyfafTer  expiration  of  montii;  quarteriy  returns,  within 
5S  days  TftS^^hfexpfration  of  the  quarter;  final  returns,  witiiin  20  days;  ex- 
^r^rthat  "  SuDDly  officers  of  tenders  to  torpedo  boats  and  submarines  will 
^Sder  the  a!S?e  (TWe  B)  retiirns  witiiin  45  days  after  tiie  expiration  of  the 
nnarter"     (N  I.  4854-6.)     Other  returns  immediately.  .*,„<. 

^9?7  Del  niuen^yin  rendition  of  returns  to  the  Treasuir  Departinent  must 
ho  P^'l  n  i ned  in  the  letter  transmitting  tiiem.     ( See  par.  902. ) 

Q^ft^  Packiiie  of  returns.-"  The  returns  must  be  arranged  in  separate  pack- 
aeef^r  MfferentTu^^^^^^    and  offices  requiring  them."     (N.  I.  4923-2.) 
^"The  exterior  of  each  package  must  be  indorsed  so  as  to  show  tiie  nature 
of  its  contents  and  by  whom  sent  and  must  be  fully  addressed  for  its  ultimate 

^^f^AU^r^urns^oT^'th^^^^^       of  Supplies  and  Accounts  snail  be  forwarded 
4.^  J  «nd  laid  flat  in  heav^^  10  by  15  inch  envelopes."     (N.  I.  4923-6.) 

Siarter^"  S^PP^^^^  ^^^  ^^^^^^*«  «^^"  ^  P^^^ 

*^One  mckage  shall  be  made  of  the  provision  return,  clothing  and  small-stor^ 
balance  sSt.  the  ship's  store  balance  sheet,  statement  of  ship's  store  profits, 
with  all  vouchers  pertaining  to  each. 
5/24/17. 


SEC.  59. — ^ACCOUNTS  AND  BETUBNS. 


363 


One  package  shall  be  made  of  the  quarterly  account  current,  schedule  of  dis- 
bursements, jind  pay-roll  summary. 

One  package  shall  be  made  of  the  returns  of  general  supplies  and  equipage 
and  all  vouchers  pertaining  thereto.     (S.  A.  M.  1693.) 

Each  of  these  packages  shall  be  plainly  marked  on  the  outside  so  as  to  indicate 
the  returns  and  other  papers  contained  therein.  (The  weight  of  a  package  must 
not  exceed  4  pounds  if  mailed  under  frank;  on  packages  sent  via  parcels  post 
exceeding  4  pounds  postage  must  be  paid.) 

"  Envelopes  will  be  addressed  to  the  Bureau  of  Supplies  and  Accounts,  Navy 
Department,  Washington,  D.  C.  In  the  lower  left-hand  corner  envelopes  will 
be  marked  'Accounting  Section,'  except  in  the  following  cases : 

Request  for  allotment  of  funds  (S.  &  A.  Form  165). 

All  coal,  fuel  oil,  and  gasoline  reports. 

Surveys,  except  when  forwarded  as  vouchers. 

No  form  less  than  10  by  15  inches  will  be  folded."  (Accounting  Bulletin 
Ashore  No.  25.) 

959.  Dispatch  of  returns  and  letters  of  advice. — "  A  supply  officer  shall 
forward  his  accounts  and  returns  direct,  and  immediately  afterwards,  in  each 
case,  inform  the  commanding  officer  of  the  ship,  in  writing,  of  the  fact.  Such 
report  shall  be  forwarded  by  the  commanding  officer  to  the  commander  in  chief 
for  filing  in  the  office  of  the  fleet  paynraster.  A  copy  of  the  quarterly  account 
current  shall  be  forwarded  to  the  commander  in  chief  for  the  fleet  paymaster  ** 
(N.  I.  4923-1.) 

"  If  the  returns  for  any  bureau  should  be  found  too  bulky  to  be  sent  through 
the  mails,  they  may  be  divided  and  numbered,  and  so  referred  to  in  a  letter  of 
advice.  Should  it  be  considered  safer  or  more  economical  to  forward  them  hy 
express,  they  may  be  so  forwarded,  and  the  letter  of  advice  only  sent  by  mail." 
(N.  I.  4923-4.) 

Care  should  be  exercised  in  forwarding  returns  that  envelopes  are  of  proper 
quality  to  guarantee  safe  delivery. 

"  The  expense  of  transportation  of  the  accounts  of  disbursing  officers  must  be 
prepaid."     (N.  I.  4923-5.) 

"  Officers  when  serving  abroad  shall  not  send  returns  or  other  small  official 
packages  by  express  unless  absolutely  necessary ;  but  when  so  sent,  all  parties 
concerned  shall  be  advised.  Such  express  packages  intended  for  the  department 
or  any  official  thereof  on  or  near  the  east  coast  of  the  United  States  shall  be  sent 
care  of  the  United  States  dispatch  agent,  New  York."     (N.  I.  520.5-2.) 

960.  General  supply  returns. — 


Form 
No. 

Name  of  form. 

To  whom 
sent. 

How  many 
copies. 

How  often 
sent. 

See  para- 
graph: 

20 

AS 

60 
71-L 

80 

Report  of  exi)enditures  from 

nTs.  a. 

Balance  sheet,  equipage,  B 
(one  for  each  ship's  depart- 
ment concerned). 

Quarterly  transfer  statement, 
N.  S.  A.  credits. 

Invoices,  receipt  or  expenditure 
(short  and  long). 

Quartffl-ly  statement  of  mess 
outfits. 

Abstract  of  vouchers  (both  '*re- 
ceipt"  and  "exj)enditure"). 

Reports  of  survey 

Class  balance  sheet  (Title  X). . . 

S.  &  A.  and 
each  bureau 
concerned. 

B.  &A 

do 

do 

do 

•  • • •  -  UU  ■••••••• 

•  • « •  •  uu  •••••••• 

do 

Original  to 
S.   &  A.; 
copy  to 
bureaus 
concerned. 

Original 

In  duplicate. 

One 

Original 

Quarterly 

....  .CO.  ....••• 

do 

do 

.. ..  .do. ...    , 

322-6 

321-1 

322-6 
4256 

147 

do 

.....  do  -  - 

321-2 

164 
157a 

do 

do 

....  do . 

an 

329-4 

167b  ; 
167c  ., 

1 

Balance  sheet,  N.  S.  A.,  stores. .  1 

Balance  sheet  (ordnance  stores,  | 

etc.).                                       i 

do 

do 

1 

do 

do 

do 

do 

322-1 
32»-l 

5/24/17. 


364 


CHAP.   XIII. — ACCOUNTING. 


SEC.  5». — ^ACCOUNTS  AND  RETURNS. 


365 


Form 
No. 


222 

315 

I/etter. 

Letter. 

Letter. 

140 


Name  of  form. 


To  whom 
sent. 


Transfer  statement  (inscribed 
"Regular,"  with  original  and 
one  copj'  of  invoices). 

Report  of  work  afloat 


Articles  of  athletic  outfit  trans- 
ferred. 

Receipt  from  supply  officer  of  a 
yard  for  books  arid  records  of 
general  supply  system. 

Reports  of  typewriters,  com- 
puting machines,  and  cash 
registers  in  use. 
Balance  sheet  of  provisions 
(cargo),  with  all  receipt  and 
expenditure  vouchers  and  ab- 
stracts. 


S.  &  A, 


Bureau  con- 
cerned and 
S.  &  A. 


S.  &  A 

do. 

do. 

do. 


How  many 
copies. 


In  duplicate 


Original  to 
bureau 
concerned; 
duplicate 
to  S.  &  A. 

Original 


.do. 


In  duplicate. 
Original... 


How  often 
sent. 


Quarterly , 


...do. 


...&.. 


When  ship 
goes  out  of 
commission. 

do 


Semiannually 
(Oct.  1  and 
Apr.  1). 

Quarterly 


962.  Clothing  and  small  stores  returns.     (Pack  with  provision  returns.) 


See  para- 
graph: 


(N.   I. 
9a.) 


322-7 
333 

905 
SI 

324 

522^ 


Form 
No. 


37 
51a 

71 

143a 

153-154 

222 


83 


Name  of  form. 


Balance  sheet 

Public     bills     (memorandum 

copy). 
Invoices  (receipt  or  expenditure) 

Issues  and  inventory 

Survey  reports 

Transfer  statement  (inscribed 

"P.  &  C."  accompanied  by 

original  and  one  copy  invoices) . 
Report    ♦    *    *    clothing  and 

S.  S. 


To  whom 
sent. 


S.  &A. 
do., 


.do 

.do 

.do 

.do 


P.  &  C.  Dept. 


Howmanjz: 
copies. 


Original. 
One..... 


.do 

Original 

do 

In  duplicate. 


Original. 


Bow  often 
sent. 


See  para- 
graph. 


Quarterly . 
do 


44&A 
673-16 


do. 
.do. 
.do. 
.do. 


439ets< 


Jan.     1 
July  1. 


and 


% 

435 
446 


446-3 


963.  Ship*s  store  returns.     (Pack  with  provision  returns.) 


Form 
No. 


961.   Provision  returns. 


Form 
No. 

Name  of  form. 

To  whom 

sent. 

How  manv 
copies. 

How  often 
sent. 

See  para- 
graph: 

27 

29 

3Qb 

Monthly  ration  memorandum.. 

Provisions  sold  t o  messes 

Reouisition  and  invoice 

S.  &.\ 

do 

.do 

Original 

do ... 

One 

Quarterly 

do 

425i 

42.Tg 

.^32-I 

36 

Provision  return. 

do 

Original 

do 

425 

36b 

Statement  of  over  and  under 

issues    of    provisions    (with 

Form  36). 
Ration  record  (from  ships  not 

carrying  supply  officers). 
Memorandum  copies  public  bills 

(accompanying  Form  36). 

Invoice  of  engineer  and  dynamo 
force  rations  (with  Form  36). 

Invoices  (receipt  and  expendi- 
ture with  Form  36). 

Abstract  of  receipts  and   ex- 
penditures. 

Survev  renorts 

.do 

....  .do ...... 

do 

366 

4o 
■51a 

do 

S.  A-  A.  and 
S.  O.ofyard 
concerned. 

S.&  A 

do 

do 

-do. ....... 

do 

One 

Monthly 

Quarterly 

. .  .do. ..... 

92-i 
673-lrt 

71 

Orieinal...  . 

42.id 

71 

One 

do 

t25d 

147 
153-154 

Original 

do 

do 

425 

Letter. 
Do... 
Do... 

C.  O.  order,  issues  to  marine 
supernumeraries  (mth  Form 
36). 

CO.  order,  issues  to  supernu- 
meraries not  entitled  to  pav 
(with  Form  36). 

CO.  order,  issues  to  oflTicers 

do 

do 

do 

do 

In  duplicate. 
One 

Quarterly 
(when  occur- 
ring). 

do 

do 

425e 
425n 

51a 

55 

71 

143 

222 


234 


Name  of  form. 


Public  bill  (memorandum 
copies  with  Form  234). 

Ship's  store  profits 

Invoices  (receipt  or  expenditure) 

Certified  inventory 

Transfer  statement  (accom- 
panied by  original  and  one 
copy  of  invoices). 

Bailee  sheet 


To  whom 
sent. 


How  many 
copies. 


S.&A, 


...do... 
...do... 
...do... 
...do... 


.do. 


One. 


Original 

One 

Original 

In  duplicate. 


Original. 


How  often 
sent. 


Quarterly . 

do 

do 

do 

do 


.do. 


Seepara- 
grai^. 


673-16 

474 

470 

473 

33S-7 


472 


964.  Disbursing  returns. 


5/24/17. 


Form 
No. 

Name  of  form. 

To  whom 
sent. 

How  many 
copies. 

How  often 
sent. 

See  para- 
graph. 

40 

Abstract  of  deposits 

Auditor 

S.&A 

•  a  •  •  bUv«  •••••••• 

•  •  »  ■  >  U  V*  ■••••■«  ■ 

Original 

One 

Monthly    (on 
the  1st). 

Quarterly 

do 

do 

Semimonthly  . 

do 

Quarterly 

•  •  a  •  -do.  •  .  .  a  a  •  •• 

7¥> 

21a 

Schedule  of  disbursements 

Public  bills,  memorandum  copy. 

Public  bills. rations  commuted.. 

Schedule  or  transportation  re- 
quests and  meal  tickets. 

Schedule  of  transportation  re- 
quests and  meal  tickets  (pink 
copy). 

Pay   rolls,   officers   and   crew 
(with  all  supporting  vouchers 
and  pay  and  clothing  receipts 
for  unsigned  aocoimts). 

Pav  roll,  index 

906 

51a 

233a 

268 

do 

•  a  w  «  •  wl\r«  *  *  ■    ■  *  • 

Duplicate... 
One 

Original 

....  .do.... ... 

673-16 
6T1» 
520 

268a 

1 

7 

Navigation — 

• 

Auditor 

5J0 
904 

901 

21 

21a 

51 

80 

Account  current  (with  vouchers). 

Schedule  of  disbursements 

Public  bills,  original  (with  deal- 
ers' bills,  "firsts"  of  requisi- 
tions, accepted  proposal,  etc.). 

Quarterly   statement   of  mess 
outfits  (to  accompany  account 
current  when  excess  breakage 
has  been  collected). 

•  ■  ■  •  •UUo  •••  •*••« 

do 

•  a  ■  •  aUvsaaa  •■••  • 

do 

«  •  ■  •  «\Xw*  •  •  •  •  •  • 

•  •  ■  •   >Uwa  •  •  >   »  »  m 

One 

a  a  a  a  >U(/*  *>aaa«a« 

do.... 

do 

a  a  a  •  -UU*  •>•  a«|«»a 

903 
906 
671 

305 

5/24/17. 


866 


CHAP.   xm. — ACCOUNTING. 


Fom 
Mo. 


Name  of  form. 


233 

346 
M.ILC 
433 

or  lev 
ter. 
3» 

IS 
Letter. 

Letter. 
Letter. 


13 

31 
2Ia 
51b 

61 
18 

Letter. 

31 

51a 

233a 
16 

17 
6 


PublSe  bills,  rations  commuted 
(supported  by  C.  O.  order). 

Pay  rM  recapitulation. 

Pay  r^  (marines) 


Copy  of  ship's  complement . 


To  whom 
sent. 


Auditor. 


.do. 
.do. 


Bow  many 
copies. 


Original. 


.do. 
.do. 


.do. 


Statement  of  accounts  of  de- 
ceased persona. 

Account  of  sale.bUl  of  exchange. 

Report  of  funds  deposited  to 
credit  of  United  States. 

Report  of  balances 

List  of  officers ' 


Analysis  of  pay  by  ranks  and 
ratings. 


.One. 


How  often 
sent. 


Quarterly. 


.  •  •QO* *••••••• 


.do., 
.do.. 


....do. 

Bureau    of 
Navigation. 


B.&A. 


Account  current 

S<^edule  of  disbursements 

Public   bills,  fuel   (memoran- 
dum copy,  cost  section). 

Pay-roll  summary ■  • 

Account  of  sale  (bill  of  exchange). 


OriginaL. 


....do... 
Original. 


.do. 
.do. 


.do. 


Report  of  deposit  of  funds  to 
credit  of  Umted  States. 

Account  current  (for  fleet  pay- 
master). 

Public     bills     (memorandum 

Pu^c  bills  (rations  commuted). 
Letter  of  advice 


.do. 
.do. 
.do. 


..do. 
..do. 


.do. 


Commander  in 

chief. 
do 


One 

do... 

do... 


.do. 
.do. 

.do. 


See  para- 
graph. 


67V 

904 
861 


YiThen   occur- 
ring. 

do. • 

do 


Original. 
One 


11 
13 


Letter. 

Letter. 
1042 


List. 
List. 


....do 

Allotmrat  granted. 


Allotments  expiring  by  Ifanita- 

tion. 
Allotments  discontinued...  .^^. 
Canceled     checks     and     lists 

thereof.  ^  . 

Account    of    sale    condemned 

stores. 

do 

Income  tax  withheld 


.do... 

Foreign  fiscal 
agents. 

Navy  Depart- 
ment. 

Navy  disburs- 
ing officer, 
(Navy  De- 
partment), 
Washington. 

do 


.do. 
.do. 
.do. 


June  30 

On  going  out 
of  commis- 
sion. 

Quarterly  and 
upon  detach' 
ment. 

,  •  •  •  auO*  ••••>••« 
,  .  •  .  aUO*  ••••••-• 

Quarterly 


TBI 

566 

911-4 

910 
911-5 


....do 

When   occur- 


rmg. 
. .  .do. 


....do... 
Original. 


..do... 
..do... 


.do. 


'*£xchange  for  cash"  checks.... 

First  and  last  checks  drawn 
daring  quarter. 


8.&A 

Collector  of  In- 
.temal  Rev- 
enue, Balti- 
more, Md. 

Auditor 


.do., 
.do. 

.do. 


In  duplicate. 


Quarterly... 

When  occur- 
ring. 

...  •uO* •••••«•< 

When  nego- 
tiating bill 
ofexenange. 

, . . .  .do.... ..•.' 


911-4 


When   occur- 
ring. 


.do. 


Original. 


Duplicate. 
One 


.do. 


Original. 


do 

Quarterly. 


When   occur- 
ring, 
do. 


.do. 


Annxially  be- 
tween Jan.  1 
and  Mar.  1. 

Quarterly  and 
upon  detach 
ment. 

do 


739 
623 

337 

237 

860 


638 


5/24/17. 


HiTDEX. 

oh^^'T}^  ^®  *"  *J?  practicable  the  subject  treatment  both  as  to  sections  within  a 
fw£*®^i*°^,«P*r?^*P^^  J?"^*°  ?  section  IS  as  follows:  First,  general  principles,  defini- 
^l?*-?i  classlflcations,  authorizations,  etc.,  followed  by  a  chronological  arrangement  of 
details,  i.  e.,  preparatory  steps  in  the  order  in  which  they  arise;  duties  current  when 
carrying  money,  material,  or  accounts ;  and  dispositions. 

Chapter  I.— THE  SUPPLY  OFFICER  OF  A  SHIP. 

Section  1.— GENERAL  DUTIES. 

Par,  1.  Supply  officer  of  ship  is  senior  officer  of  Pay  Corps  attached. 

2.  Has  charge  of  accounts  of  personneL 

3.  Supply  duties. 

4.  Commissary  duties. 

5.  Miscellaneous  duties. 

6.  Assistants. 

7.  Authority. 

8.  One  officer  always  on  duty. 

9.  Regulations,  orders,  etc. 

Section  2.— DUTIES  IN  CONNECTION  WITH  OTHER  OFFICERS. 

Pah.  21.  Commanding  officer. 

22.  An  officer  acting  in  command. 

23.  Executive  officer. 

24.  Heads  of  departmenta 

25.  The  first  lieutenant. 

26.  The  navigating  officer. 

27.  The  gunnery  officer. 

28.  The  engineer  officer. 

29.  The  medical  officer. 
SO.  The  marine  officer. 

31.  Officers  of  divisions. 

32.  The  officer  of  the  deck. 
83.   (Chief)  warrant  officera 

Section  3.— DUTIES  CONTINGENT  ON  PERSONAL  STATUS. 

Par.  41.  Ordered  to  duty  afloat. 

42.  Relieving. 

43.  Entering  upon  duty  afloat 

44.  Acting  as  fleet,  squadron,  or  division  paymaster. 

45.  Inspecting  or  being  inspected. 

46.  Under  suspension  or  arrest. 

47.  Death,  disability,  or  unauthorized  absence. 

48.  Death,  resignation,  or  removal — outstanding  checks. 

49.  Detachment  from  cruising  ship.       , 

50.  Personal  accounts  on  detachment. 

51.  Settling  accounts. 

Section  4.— DUTIES  CONTINGENT  ON  STATUS  OF  VESSEL. 

Par.  71.  Pitting  out. 

72.  In  the  fleet. 

73.  Flagship. 

74.  Tender  to  torpedo  or  submarine  flotllU. 

75.  Supply  ship. 

76.  Sailing  from  port 

77.  Arrival  In  port 

78.  Loss  or  capture* 

7/30/18.  887 


366 

PA«.  79.  Fire  or  sbipwreck. 


INDEX. 


80.  In  reserve. 

81.  Going  out  of  commission. 

82.  Vessels  not  carrying  supply  offlcorg. 

1.  Equipage  and  supplies.        ,    ,  ,^,  ,      „„„, 

2    Purchases  for  and  issues  of  clothing  and  money. 

3.  Public  bills.  • 

4.  Commissary. 

5.  Ship's  store  profits — flotillas. 

83.  Naval  auxiliaries. 

1.  Commissary. 

2.  Clothing  and  small  stores. 

3.  Reimbursements. 

(o)   Public  bills. 

ih)  Pay  rolls.  ^  ^.  ,  ^ 

84    Cargo  carriers— naval  overseas  transportation  service. 

1.  Inventories  on  private  vessels. 

2.  Pricing  of  inventories. 

3.  Payment  of  inventories. 

4  Inventories  on  new  vessels.  ,     ,  .  . 

5  Procuring  of  inventories  upon  commissioning  of  vessel. 

6.  Taking  up  of  inventories  In  accounts. 

(?)   Equlpag^bunkers.  consumable  supplies,  permanent  fittings,  etc. 

7.  Repairs.  ,     ^ 

8.  Procurement  of  general  stores. 

iS:  cR!'s"ng*'I)ut  of  naval  supplies  and  ordnance  accounts. 
(a)   Naval  supply  account. 

2     Ordnance  account.  Title  X  (gunnery  officer), 
(c)   Ordnance  account,  Title  X  (supply  officer). 

11.  Shipments  of  commercial  cargoes  on  new  vessels. 

12.  Reports  and  returns. 

13    Transfers  of  consumable  stores. 
14.  Placing  of  vessel  out  of  commission. 

Section  5.— BONDS. 

Pa«   91.  Bonds — general  requirements. 

■  92.  Bonds— officers  of  the  Pay  Corps. 

»3.  Bonds — duty  afloat 

»4.  Surety  companies. 

95.  Receipts  for  premiums. 

Chapter  II.— THE  SUPPLY  DEPARTMENT. 

Section  6.— ORGANIZATION. 

Pa«   101.  Supply  department. 

102.  Supply  division. 

103.  Stations  and  drills. 

104.  Pay  clerks. 

105.  Yeomen.  ,  .      . 

106.  [The  Chief!  Commissary  steward. 

107.  Ship's  cooks  and  bakers. 

108.  Jacks-of-the  dust. 

109.  Messmen. 

110.  Efficiency  reports.         ,  .       . 

111.  Vacancies  In  the  complement.      • 
112!  Promotions.  ,  ,,.     * 

113.  Applications  for  leave  or  liberty. 

114.  Reports  against  enlisted  men. 

115.  Acting  as  treasurer. 

Section  7.— STOREROOMS.  OFFICES.  AND  EQUIPMENT. 

Pa»  121.  Storerooms  and  offices. 

122.  Permanent  fittings. 

123.  Maintenance  stores — equipage. 

124.  Maintenance  stores — supplies. 

7/30/18. 


INDEX. 


Section  8.— CORRESPONDENCB. 

Par.  131.  Official  correspondence. 

132.  Correspondence  with  Treasury  Department. 

133.  Correspondence  with  contractors. 

134.  Between  subordinate  officers. 

135.  Files. 

136.  Signatures  of  commanding  officer,  etc. 

137.  Signatures  by  yeomen. 

Chapter  III.— SUPPLY— GENERAL  INSTRUCTIONS. 

Section  9.— FULL  SUPPLY. 

Par.  141.  Fitting  out  the  fleet. 
142.  Suggestions  or  reports. 

Section  10.— CLASSIFICATION  OF  PROPERTY  AFLOAT. 

Par.  151.  Accountable  property  afloat. 

1.  Equipage. 

2.  Consumable  supplies. 

152.  Miscellaneous  property  afloat. 

1.  Crew  property. 

2.  Freight. 

3.  Hull,  machinery,  and  permanent  fittings. 

4.  Loaned  articles. 

5.  Presentation  sets. 

6.  Private  property. 

153.  Classification  of  Navy  stores  and  material. 

Section  11.— STANDARD  ARTICLES  AND  SPECIFICATIONS. 

Par.  161.  The  standard  stock  catalogue. 

162.  Standard  specifications. 

163.  Adherence  to  specifications. 

Section  12.— REQUISITIONS  FOR  MATERIAL  AND  SERVICES. 

Par.  171.  Accountable  material  procurable  by  requisition. 

172.  Requisitions  for  services. 

173.  Origin  of  requisitions. 

174.  Forms. 

175.  Timely  submittal. 

176.  Articles  previously  disapproved. 

177.  Proprietary  articles. 

178.  Nonstandard  articles. 

179.  Patented  articles. 

180.  For  replacement  of  articles  loaned  by  a  yard. 

181.  For  replacement  of  articles  of  equipage. 

182.  Requisitions  at  a  navy-yard  port. 

(a)   Not  in  excess. 
(6)   In  excess. 

(c)  Services. 

(d)  Emergencies. 

183.  Requisitions  not  at  a  navy-yard  port. 

184.  Preparation  of  requisitions. 

(a)  Title,  bureau  and  appropriation. 
(6)   In  excess  or  not  in  excess. 

(c)  Date  and  place  of  delivery. 

(d)  Entry  of  items,  quantities,  prices,  etc. 
Description  of  Items. 
Reference  to  survey  or  other  authoritias. 
Object  and  authority. 
Tenders,  torpedo  craft  and  submarines. 

Section  13.— DELIVERIES  AND  INSPECTIONS. 


369 


m 


f) 


Par.  191.  Arrival  of  stores. 

192.  Lists  of  articles. 

193.  Receipt  of  shipments  (see  also  par.  204;  272). 

194.  Inspection  of  deliveries. 

195.  Rejections. 

196.  Contested  rejections. 

5  24/17. 


370 


INDEX, 


Pab.  197.  Net  quantity  receipted  for. 

198.  Boot  entries — stores  purchased. 

199.  Deliveries  from  Government  sources. 

200.  Book  entries — Government  stores. 

201.  Boxes  for  fragile  articles. 

202.  Receipt  of  damaged  shipments. 

203.  Payment  of  transportation  charges. 

204.  Bills  of  lading   (see  par.  193;  2<2). 

205.  MlsAlBg  bill  of  lading. 

Section  14.-CARE  AND  ISSUE  OF  MATEBIAU 

Pab.  211.  Care  and  preservation. 

212.  Inventories.      ,  ^    ^      ^^ 

213.  Deterioration,  loss,  or  destruction. 

214.  Robbery,  shortage,  or  excess. 

215.  Illegal  orders  to  expend  property. 

216.  Unnecessary  expenditure  of  stores. 

217.  Private  use  of  public  property. 

218.  Loans  outside  the  naval  service. 

219.  Advances  and  loans  to  oflBcers. 

220.  Sending  property  from  ship. 

221.  Throwing  articles  overboard. 

222.  Issues  of  equipage. 

223.  Consumable  supplies,  Title  X. 

224.  Consumable  supplies,  Title  C. 

225.  Sales  to  merchant  vessels  in  distress. 

226.  Sales  to  foreign  men  of-war. 

227.  Sales  of  condemned  supplies. 

228.  Condition  and  stowage  of  articles. 

229.  Invoices  (Form  71).  ^  *    v      .* 

230.  Transfers  to  successor  upon  detachment. 

231.  Transfers  between  departments  of  a  snip. 

232.  Transfers  to  other  ships. 

233.  Transfers  to  naval  auxiliaries. 

234.  Transfers  to  shore  stations. 

ii:  SSSIfeS  tJ  ?*f?iirJth«  united  States  departments  or  Marine  Corps. 

Section  15.— SURVEYS. 

241.  Requests  for  survey. 

242.  Uafit  for   use — ship   at   navy   yard. 

1.  Preparation    for   survey. 

2.  Duties  of  surveying  officer. 

3.  Preparation  and  forwarding  of  reports. 

4.  Items  for  yard  repairs. 

5.  Recommendations. 

6.  Issue  heap,  yard  heap,  dump,  etc 

7.  Commandant's  action. 

8.  Disapproval  and  resurvcy. 

9.  Delivery  and  Invoicing  of  articles. 

248.  Unfit  for  use — ship  not  at  a  navy  yard. 

244.  Replacement. 

245.  Lost  or  missing  articles — survey  on. 

1.  Lost  or  missing  articles. 

2.  Shortages  in  shipment. 

3.  Reports  and  action  thereon. 

246.  Surveys  on  provisions  and  clothing. 

1.  Provisions. 

2.  Clothing. 

3.  Disposition  of  reports. 

247.  "  Bureau  concerned  "^-definition. 

249.  Quarterly  returns — surveys  to  accompany. 
260!  Snrveys — spedflc  articles. 

1.  Boats. 

2*.  Canvas  and  cordage  articles. 

3.  Presentation  sets.  .^^i^ 

4.  Unserviceable  and  Insanitary  artldM. 
6.  Mess  outfits,  officers'. 

6.  Worthless  articles. 

7.  United  States  ensigns. 

8/24/1?. 


INDEX. 

SecUon  16.— SHIPMENTS. 

Par.  261.  When  and  by  whom  made. 

262.  Shipments  Involve  transfer  by  invoice. 

263.  Preparation  of  packages. 

264.  To  a  navy  yard  or  ship. 

265.  To  New  York  Navy  Yard. 

266.  To  Naval  Academy. 

267.  To  naval  station,  Guantanamo. 

268.  To  a  vessel. 

269.  By  Government  conveyance. 

270.  By  other  than  Government  conveyance. 

(a)  In  the  United  States. 

(b)  Shipments  abroad. 

271.  Bills  of  lading,  preparation  of — 

272.  Missing  bill  of  lading. 

273.  Payment  of  charges. 

274.  Claims  against  carriers. 

275.  Report  of  shipments. 

Section  17.— PROPERTY  RESPONSIBILITT. 

I'AR.  281.  Responsibility. 

282.  Audit  and  control  of  property  accounts. 

Chapter  IV.— SUPPLY— GENERAL  SUPPLY  SYSTEfil. 

Section  18.— GENERAL  STORES. 


371 


Pab.  291. 
292. 
293. 


294. 
295. 
296. 
297. 


298. 
299. 
300. 


Supply  system. 
Kinds  and  quantities. 
Requisitions    (see  also  sec.   12). 

(o)   For  equipase. 

(b)   Title  X  supplies. 
Custody. 
Inventories. 
Surveys. 
Repairs  to  equipage. 

(a)  Emergencies — ship  not  at  a  yard. 

(b)  By  the  ship's  force. 
Repairs  to  supplies. 
Issues  of  equipage  for  use. 
Supplies,  allotments  and  issues — 

1.  Allotments. 

2.  Issues. 

3.  Work  order  system. 

4.  Return  of  excess  supplies  to  store. 

5.  Quarterly  adjustment  for  unused  supplies. 
Supplies — ship's  department  allotments. 
Supplies — expenditures  not  chargeable  to  allotments. 
Supplies — issues  and  transfers  to  other  vessels. 

Transfers  on  being  relieved.  ,  ,.      .  ^,    ^         ... 

Equipage    and    supplies — special    instructions    on    following    subjects:    Acid; 

alcohol ;  ammunition  and  ammunition  containers  ;  anchors  and  anchor  chains  ; 
athletic  outfits  and  allotments :  boiler  compound  ;  canvas,  oiled  and  painted : 
cement ;  coal ;  computing  machines  ;  containers — disposition  of ;  current,  elec- 
tric ;  drums — paint  and  gasoline  and  coflFee  ;  ditty-boxes ;  flags ;  gasoline ; 
gifts  ;  ice ;  inflammables — stowage  of ;  kerosene  ;  lamps,  incandescent :  li- 
braries ;  mattresses  (hammocks)  and  covers;  mess  outfits,  galley  utensils, 
and  allotments ;  metals ;  musical  instruments  and  supplies ;  oil,  fuel ;  oil. 
lubricating;  oil,  mineral  (kerosene)  ;  paint  and  shellac;  pine,  white;  presenta- 
tion sets  ;  rubber  ;  shellac  ;  spare  parts  ;  stationery  ;  tallow  ;  torpedoes,  etc. ; 
turpentine;  typewriters  and  computing  machines;  varnish  and  liquid  driers; 
waste ;  water,  fresh ;  wire  reels. 

Section  19.— GENERAL  SUPPLY  ACCOUNTS  AND  RETURNS. 

Pae.  311.  Equipage — general  instructions. 

312.  Equipage — stock  ledgers  and  vouchers. 

(o)   Receipts, 
(b)   Expenditures. 

313.  Requisition  file. 

314.  Record  of  surveys. 

315.  Supplies — general   instructions. 

5/24/17. 


301. 
302. 
303. 
304. 
305. 


372 


INDEX. 


Pak.  316.  Stock  ledsrer  for  snpplles. 
(a)   Receipts. 
(6)  Expenditures. 

1.  By  invoice. 

2.  By  stub. 

317.  Class  ledger. 

318.  Requisition  file. 

319.  Allotment  and  daily  expenditure  record. 

320.  All  returns   (forward  flat). 

321.  Quarterly  returns — Title  B. 

1.  Quarterly  balance  sheets. 

2.  Abstracts  of  receipt  vouchers. 

3.  Abstracts  of  expenditure  vouchers. 

4.  Transfer  statement  other  than  N.  S.  A.  credits  (Form  222). 

5.  Statement  of  oflScers'  mess  outfits. 
822.  Quarterly  returns — Title  X. 

1.  Quarterly  balance  sheet. 

2.  Abstracts  of  receipt  vouchers. 

S.  Abstracts  of  expenditure  vouchers. 

4.  Class  balance  sheets.  ^^   ^    ^ 

5.  Quarterly  transfer  statement  afloat — N.  S.  A.  credits. 

6.  Report  of  expenditures  from  naval  supply  account  afloat. 

7.  Transfer  statement  (Form  222)  other  than  N.  S.  A.  credits 

323.  Quarterly  report  of  work  afloat. 

324.  Semiannual  report  on  typewriters,  computing  machines,  etc. 

Chapter  V.— SUPPLY— PROVISIONS  AND  GENERAL  MESS. 

Section  20.— PROCUREMENT  OF  PROVISIONS. 

Pae.  331.  General  instructions. 

(0)  Government  or  contract  stores  available. 

(6)   Government  or  contract  stores  not  available. 
332.  Procurement  of  provisions. 

(1)  Navy  yards. 
Supply  ships. 
Navy  contracts. 

(o)   Groceries, 
(b)   Fresh  provisions. 
Contracts  by  fleet  or  division  paymastera. 
Open-market  purchase. 
Deliveries. 
Inspections  as  to  quantity. 

(a)  Articles  from  Government  sources, 
(6)   Open-marktt  purchases, 
(c)   Contract  deliveries. 

Specifications  as  to  quantity. 

ia)  Fresh  (and  frozen)  meats. 

(b)  Fresh  fowl. 

(c)  Fresh  fish. 
Inspections  as  to  quality. 

(o)   Articles  from  Government  sources, 

(b)  Open-market  purchases. 
Specifications  as  to  quality. 

(a)   Fresh  (and  frozen)  meats. 
(b>   Butter. 

(c)  Eggs. 

(d)  Milk. 

(e)  Oysters  and  clams. 
(/)   Groceries. 

338.  Meat  inspection — Department  of  Agriculture. 

339!  Rejections. 

340.  Standard  packages. 


833. 
334. 


835. 


836. 


837. 


(2) 
(3) 


(4) 
(5) 


Section  21.— CARE  AND  ISSUE  OF  PROVISIONS. 


Var. 


351. 
352. 
353. 
354. 
355. 
356. 
357. 


Custody  and  care. 

Stowage  of  provisions. 

Inventories. 

surveys. 

Issues. 

Transfers. 

Sales  to  messes. 


5/24/17. 


INDEX. 


Section  22.— RATIONS. 

Par.  361.  Rations — defined. 

362.  Messes  afloat. 

363.  Persons  entitled  to  rations. 

364.  Number  of  rations  allowed. 

365.  Navy  ration  law. 

366.  Navy  ration — over  and  under  issues. 

367.  Navy  ration — table  of  components. 

368.  Additional  ration  allowances. 

369.  Substitute  rations. 

1.  Emergency  ration. 

2.  Hospital  ration. 

3.  40c.  and  45c.  ration. 

4.  Army  ration  for  marines  on  shore. 

370.  Partial  rations. 

1.  Abandonship  ration. 

2.  Reserve  ration. 

371.  Miscellaneous  allowances. 

Section  23.— GENERAL  MESS. 

Par.  381.  Mess  organization. 

382.  Mess  and  galley  equipment. 

383.  Diet  and  bills  of  fare. 

384.  Galley. 

385.  Preparation  of  food. 

(a)  Meat  cutting. 

(b)  Bread  making. 

386.  Serving  of  food. 

387.  Complaints  by  crew. 

388.  Disposition  of  garbage. 

Section  24.— LANDING  FORCE. 


373 


Par.  391. 
392. 
393. 
394. 
395. 
39C 
397. 


398. 
399. 
400. 
401. 
402. 
403. 
404. 
405. 
406. 
407. 
408. 
409. 
410. 


The  supply  officer  as  commissary  of  lauding  force. 

Duties  on  regimental  (or  brigade)  stafif. 

Duties  on  battiilion  staff. 

The  battalion  commissariat. 

Messmen  and  officers'  servants. 

Utensils. 

Provisions  from  ship. 

1.  In  bulk. 

2.  Emergency  rations. 

3.  Haversack  rations. 
Provisions  obtainable  ashore. 
Camp  kitchens. 

Water. 

Kitchen  fires. 

Camp  ovens. 

Ice  box. 

Kitchen   pits. 

Incinerator. 

Camp  working  parties. 

Preparation  and  issue  of  food. 

Ration   accounting. 

Rations  cooperating  with  land  troops. 

Army  rations  for  marines. 

Section  25.— PROVISION  ACCOUNTS  AND  RETURNS. 


Par.  421.  Stock  book. 

422.  Statement  of  Issues  to  general  mess,  and  cost  of  ration  daily 

423.  Daily  and  monthly  ration  memoranda. 

424.  Sale;s  and  transfers  outside  the  naval  service. 

425.  Provision  return  and  vouchers. 

(a)  Public  bill — copies  (S.  &  A.  Form  51a). 

(b)  Invoices   (S.  &  A.  Form  71). 

(c)  Statement  of  over  and  under  issues  (S.  &  A.  Form  2391 
id)   Extra  rations  for  night  steaming  watches. 

(e)  Orders  to  ration  enlisted  supernumeraries 

(f)  Supernumeraries  not  entitled  to  pay. 

(g)  Sales  of  provisions  to  messes  (S.  &  A.  Form  29) 
(h)   Survey  reports. 

(i)    Monthly  ration  memorandum  (S.  &  A.  Form  27) 

(i)    Flour  issued  as  bread. 

(K)   The  unit  price  used  for  articles  is.sued. 

(I)    The  unit  price  used  for  articles  expended  by  vouchee. 

(w)  Certificate  of  inventory. 

(n)  Issues  to  officers. 

5/24/17. 


374 


Par.  431. 


nremen 
(a)  N 

(c)   V< 


432. 
433. 
434. 
435. 
436. 
437. 
438. 
439. 


440 
441 
442 
443 


444 

445 
446 


447. 
448. 
449. 
450. 


INDEX. 
Chapter  VI.— SUPPLY— CLOTHING. 

Section  26.-CLOTHING  AND  SMALL  STORES. 

Procnrement  of  stock. 
"    Navy  yard. 

Vessels  other  than  supply  shlpa. 
yd)   Marine  Corps. 

(e)  From  supply  officer. 

(f)  In  ship's  store. 

(g)  Open  market  pnrchaBe. 
Deliveries  and  stowage. 
Cnstody,  care,  inventory,  etc 
Opening  bales. 

Surveys. 

Is.<«uing  prices. 

Issues — when,  to  whom,  and  amounts. 

?sllief  to^'lupSnumeraries.  torpedo  vessels,  and  marine*   ' 

1.  Supernumeraries. 

•>    Crews  of  torpedo  vessels,  etc. 

3.'  Enlisted  men  of  the  marine  detachment. 
Loss  or  gain  on  issues. 
Charging  issues  on  the  roJis. 
Defects  developing  after  issue. 
Transfers.  ,     ^ 

1.  To  ships'  stores. 

2.  To  general  supply. 

3.  To  vessels,  naval  auxiliary  service. 
Sales  of  clothing. 

Miscellaneous   expenditures. 
Accounts  and  returns. 

1.  Clothing    receipts. 

2.  Invoices. 

4.  cUthing'^lndTsmall  stores  balance  sheet 
Clothing  by  items. 
Standard  packages. 
Sizes  in  packages. 
Distinguishing  marks  on  bales. 

Chapter  VIL-SUPPLY-SHIP'S  STORE. 

Section  27.-SHIP'S  STORE  AND  PROFITS. 


Par.  481. 
482. 
483. 
484. 
•  485. 
486. 
487. 
488. 
488a. 
489. 
490. 
491. 


492. 
493. 
494. 


495. 


INDEX. 
Chapter  VIII.— PURCHASE. 

Section  28.--OPEN  PURCHASE  AND  OPEN  CONTRACT. 

Purchase  function  defined. 
Statutory  requirements. 
Supervision  of  purchases. 
Purchasing  officers  afloat. 
Orders  for  delivery  at  a  navy  yard. 
Gratuities  from   contractors. 
Fraud. 
Brokerage. 

,  Dealers  permitted  on  board. 

Statutory  authority  for  open  purchase  and  open  contract. 
Requisition  authority. 
Method  or  absence  of  advertising, 
(a)   Newspaper  advertising. 

Circular  letters,  etc. 

Without  advertising  (sec.  3721  R.  S.) 

Withbut  advertising — exigency. 

Without  advertising — competition  impracticable. 


375 


(6) 
(c) 
U) 
(e) 
Opening  bids. 


Par.  .101. 


502. 
503. 
504. 
505. 
.506. 
507 


Awards. 

Contract  or  agreement. 

(a)   Formal  contracts. 

ih)   Written  proposals  and  acceptances. 

(c)   Less  formal  agreements. 
Procurement  of  supplies  and  services — by  objects. 

Section  29.— ORDERS  UNDER  CONTRACTS. 

Contracts  for  supplies  or  services. 

(a)  By  Bureau  of  Supplies  and  Accounts  (annually  or  quarterly). 

(b)  By  supply  officers  ashore  or  navy  purchasing  officers  (ananally,  quar- 

terly, or  monthly). 
Schedules. 

When  to  be  availed  of. 
Specific  authority. 
Placing  of  orders. 
Purchase  on  contractor's  account. 
Reports  against  contractors. 


508.  Payment  of  bills. 


Section  30.— transportation; 


Pab. 


Pab.  461. 
462. 
463. 
464. 


465. 
466. 
467. 
468. 
469. 
470. 


471 
472 
473 
474 


Authority  for  maintenance. 
Allowance  of  supplies. 
Monetary  limit. 
Procurement  of  supplies. 

(a)   Open  purchase. 

(5)   From  other  vessels. 
Deliveries  and  inspections. 
Custody,  care,  and  inventonet. 
Surveys.       ,    ^    . 
Reduction  of  stock. 
Sales. 
Transfers.  .  . 

a)  To  provision  account. 

b)  To  clothing  and  small  stores  account. 

c)  To  other  vessels. 
(d)   To  supply  oflicers  ashore, 
(c)  To  entertainment  of  crew. 

A  stock  account. 
Records  and  returns. 

Q^^ryi^'''rta^temint  of  ship's  store  proUta. 


511. 
512. 
513. 
514. 


615. 


516. 


517. 
518. 
519. 
520. 


Officers. 

Enlisted  men — by  Government  conveyance. 
Enlisted  men — vessel  at  yard. 
Enlisted  men — vessel  away  from  yard, 
(a)  Transferred. 

!b)   Prisoners  transferred, 
c)   Discharged — medical  survey — navy. 
d)   Discharged  except  as  punishment — Marine  Corpik 
(c)   Retired. 
Route,  accommodations,  and  rates  in  United  States. 
(a)   Steamship  transportation. 
lb)  Railroad  transportation. 
Electric  lines. 
Party  rates. 
^„,   Colonist  rates. 
Preparation  of  transportation  requests. 

(o)   Request  for  transportation  proper. 
\b)   Request  for  sleeping  accommodation*. 
Subsistence  en  route. 
Transfers  en  route. 
Payment. 
Returns. 


(c) 
U) 
(e) 


5/24/17. 


5/24/17. 


73416'— 18 ^28 


376 


INDEX. 


Chapter  IX.-DISBURSING-GENERAL  INSTRUCTIONS, 


Section  81.— CASH  ACCOUNT. 

Pah.  531.  Scope.  , 

532.  Separate  under  each  bond. 
533    General  account  of  advances. 
534.  Cash  book. 
536.  Debits  and  credits. 
53*.  Blsnctag.        ^^^  M^PKOCUREMENT  OF  FUNDS. 

RequlsitionB. 
Reception  of  funds. 


542. 
543. 


Section  33.-BILLS  OF  EXCHANGE. 


Par.  551.  General  authority  to  negotiate. 
552.  Filing  specimen  signatures. 

ii  a^??i^esCflfrf  sa'JlPng  for  foreign  port. 
556!  Specific  authority  to  negotiate. 
566,  Negotiation. 

557.  Reception  of  proceeds. 

558.  Letters  of  advice. 

559.  Accounting  for.  . 

560.  Foreign  financial  agents. 


Section  34.-M1SCELLANEOUS  RECEIPTS. 


Pab.  561. 
662. 
563. 
564. 


565. 
566. 
.567. 
568. 
569 
570 
571 
572 


Debits  and  credits  involved. 
Proceed«  of  sales — C  &  o.  &•  .  _.„i 

Proceeds  of  sales— condemned  material. 
Proceeds  of  sales — effects.        ^  .^^ 

1,  Deceased  men  and  deserters. 

2.  Persons  captured. 
Proceeds  of  sales— provisions. 
Proceeds  of  sales— ship  s  store. 
Collections  from  carriers  for  loss. 

Col  ections  from  delinquent  contractor* 
Security  deposits  forfeited  by  desertion. 

Bi^^^sttTby^ffi 'eW  messes  for  breakage. 
Deposits  by  self  for  errors. 


Section  SS^DEPOSITS  FOR  SAFE-KEEFING.      (Deposits  by  Enlisted  Men 

Par  581.  Deposits  for  safe-keeping. 

Section  36.-CUSTODY  OF  PUBLIC  MONEYS. 

Par  'iftl    General  statutory  provisions.  , 

^       592    Requirements  as  to  immediate  deposit 

2.  To  credit  of  United  States. 
593.  Exchange  of  funds  ProJ^^blted^ 

11  iL-lS.t!;'ns-iirst%n«^^  o«ce,.        . 

598.  RSSI?y,  loss,  or  deficiency  of  money. 

699.  Excess  of  money. 

Section  37.— CURRENCY. 

•""•  'Z  ^^'oSr.?'cS?r'JS??'.»d  c..h  .o«cher. 
8S:  ^rAfrirv^r^fc^tion  of  cart. 

60?:  Valuation  of  foreign  coins. 
5/24/17. 


See  sec.  47.) 


INDEX. 

Section  38.— FUNDS  ON  DEPOSIT. 

PAK.  Oil.  rx)cation  of  account.         ••  

012.  Size  of  account. 

U13.  Opening  an  account.       .  ... 

1.  By  requisition. 

2.  By  depositing. 

614.  Certificates  of  deposit. 

615.  Signatures. 

616.  Requisition  for  blank  checks. 

G17.  Receipt,  care,  and  transfer  of  blank  checks.  '  ' 

618.  Numerical  symbols  on  checks. 

619.  Checks,  authorized  objects. 

620.  Checks,  object  "  exchange  for  cash." 

1.  To  obtain  cash. 

2.  For  remittance. 

621.  Preparation  of  checks. 

(a)  Date,  name  of  vessel  and  place. 

(b)  Payee. 

(c)  Statement  of  object. 

(d)  Number  or  description  of  voucher. 

(e)  Use  of  rubber  stamps  and  typewriter. 
(/)   Erasures  or  alterations. 

622.  Spoiled  or  canceled  checks. 

({2,S.  checks  lost,  etc..  issue  of  duplicates. 

624.  Payment  of  checks. 

625.  Disposition  of  *'  paid  "  checks. 

•i26.  Monthly  statement  from  depository. 

027.  List  of" "  Exchange  for  cash"  checks. 

628.  List  of  first  and  last  checks  drawn. 

029.  Report  on  ceasing  to  act  as  disbursing  oflicer. 

Section  39.— TRANSFERS  AND  DEPOSITS  TO  CREDIT  OF  UNITED  STATES. 

Pah,  631.  Transfers. 

(o>   Transfers  abroad. 

(6)   Transfers  in  the  United  States. 

(c)  Transfers  on  being  relieved. 

(d)  Transfers  of  paid  cash  vouchers  as  cash. 

(e)  Public  funds  in  transit. 

632.  Deposits  to  credit  of  United  States. 

633.  Method  of  depositing.  i 

Section  40.— COMPTROLLER  AND  AUDITOR. 

Pab.  641.  Control  of  accounts  by  Treasury  Department. 

642.  Comptroller  of  the  Treasury. 

643.  Advance  decisions  by  comptroller. 

1.  Statutory  authority. 

2.  Application. 

3.  Allowable  and  excluded  questions. 

644.  Auditor  for  Navy  Department.     (See  sec.  57 — Auditors  settlements.) 

Section  41.— PECUNIARY  RESPONSIBILITY. 

Par.  651.  Responsibility  for  funds. 

(a)   Money  charged  but  not  received. 
(6)   Funds  lost  through  loss  or  capture  of  vessel, 
(c)   Funds  or  vouchers  lost  without  fault. 
id)   Funds  illegally  disbursed, 
(e)   Payments  improperly   vouchered. 
052.  Responsibility  for  disbursements  made  by  others. 

Section  42.— CLAIMS  AND  DISBURSEMENTS. 

Par.  661.  Claims. 

ia)   Claims  for  pay. 

(6)   Claims  payable  on  public  bill.  , 

002.  Disbursements,  general  test  of  validity, 
(a)   General  authority. 

Facts  and  evidence  thereof. 
Sanction  of  regulations  and  practice. 
Sanction  of  comptroller's  decisions. 
Sanction  of  law. 

-prohibitions, 
-specific  authority. 


377 


663. 
664. 
665. 
666. 


(c) 

(d) 

(e) 
Disbursements 
Disbursements      ^ 
Disbursements  under  protest 
Receipts. 


5/24/17. 


378  INDEX. 

Chapter  X.— DISBURSING— PUBLIC  BILLS. 

Sectkm  41*— PREPARATION  AND  PAYMBNT  OP  BILLS. 

Pak.  C71.  Documents  required.  ^a  ^  um 

^^  original  itemized  certified  bill. 
\b)   Original  autliorizations. 
(c)   Proposal  and  acceptance. 

672.  I»romptness  in  preparation.         .    .     „  _-. 

673.  Preparation  of  public  bills  (S.  &  A.  Bonn  51). 

1.  For  one  ship  only. 

o    Dates. 

3*.  Bureau,  appropriation  and  title. 

4.  Requisition   reference. 

r».  Proposal  and  acceptance  reference, 

6.  Data  as  to  method  of  purchase. 

7.  Contract  references. 

8.  Contract  not  availed  of. 
0.  Place  of  delivery. 

10.  Dealer's  invoice  number. 

11  Entry  and  arrangement  of  items. 

12!  Correction  of  prices  or  quantities. 

13.  Certificate  of  inspection  and  reception. 

14!  Certificate  of  purchase. 

15.  Check  reference. 

16.  Memorandum  copies. 

674.  Approval  before  payment.  ^ 

675    Payments  to  defaulting  contractors. 

676.  Payments  should  be  by  check. 

677.  Time  of  payment. 

678.  Public  bill  table. 

679.  Public  bills  by  objects. 


Chapter  XL— DISBURSING— PAY  ROLLS. 

Section  44.-GENERAL  PAY-ROLL  INSTRUCTIONS. 

Pak.  691.  Method  of  keepinjf. 

692.  Computation   of  tim? 

693.  Statements  of  account. 

694.  Vouchers, 

695.  Correspondence. 

696.  Entry  of  accounts. 

Section  45.-ENLISTMENTS.  PAY,  AND  SUNDRY  CREDITS. 

Par.  701.  Enlistments. 

(o)   Enlistments, 

(b)   Extension  of  enlistment. 

(d)   Dtschargef^apers  and  continuous   service   certificates. 

702.  Pay — 10  per  cent  increase. 

703.  Base  pay.  ^^.^, 
704    Pay — permanent   additions. 

1.  Continuous  service  pay.         „    ^    <,. 

2.  Reenlistment  pay — citizens— -dO.  .«. 

3    Permanent  appointments— chief  petty   officers. 

4.  Seamen  gunners  or  pettv  officers'  certificates. 

5.  Certificates  of  qualification — Ci.  O.  bJ. 

6.  Good  conduct   medals. 
705.  Pay,  transient  additions. 

1.  Captain  of  the   hold 

2.  Coxswains  of  steam   launches,   etc, 

3.  Detached  duty. 

4.  Diving. 

5.  Fireroom,   duties   in. 

6.  <iun   captains. 

7.  Oun   pointers. 

8.  Jacks-of-the-dust. 

9.  Lamplighters 

10.  Mail  clerks. 

11.  Messmen. 

12.  Signalmen. 

13.  Submarine  pay. 

15.  Tncl?Se  in  "  base  pay  "  daring  continuance  of  present  war. 
5/24/17, 


INDEX. 

Pab.  706.  Pay,  detained  beyond  enlistment. 

707.  Pay,  Insular  force. 

708.  Credits,   honorable-discharge  gratuity. 

709.  Credits,  clothing  outfit. 

710.  Credits,  prizes. 

711.  Credits,  gratuity  for  heroism. 

712.  Credits — barber,  tailor,  dentist,  shoemaker,  etc 

713.  Miscellaneous  credits. 

714.  Promotions,  date  effective. 
716.  Pay — recalled  from  furlough. 

716.  Pay — recalled  from  retirement 

717,  Pay — aviation  duty. 

Section  46.— ALLOTMENTS 

Pab.  721.  Persons  permitted  to  execute, 

722.  Execution. 

723.  Payable  to  banks,  etc, 

724.  Marines'  allotments. 

725.  Method  of  recording, 

726.  Method  of  charging. 

727.  Data  on  rolls. 

728.  Transfers. 

729.  Causes  and  method  of  stoppage. 

(a)   In  debt ;  about  to  be  discharged. 
(6)   Transferred  allotment. 

(c)  Stopping  allotment,  duties  of  supply  officer. 

(d)  Notice  of  stoppage — instructions. 

730.  Renewal  of  stopped  allotment. 

731.  Correspondence  concerning. 

SectM  47.— DEPOSITS  BY  ENLISTED  MEN. 

Par.  741.  General  authority, 

742.  Deposits  by  checkage  on  roll. 

743.  Deposits  by  checkage — marines. 

744.  Bntry  in  deposit  record  book  (S.  ft  A,  Form  47), 
.        745.  Custody  and  transfer  of  deposit  books. 

746.  Loss  of  deposit  book 

747.  Taking  up  cash  deposits. 

748.  Monthly  abstract  of  deposits. 

749.  Liability,  forfeiture,  and  exemption. 

750.  Repayment  of  deposits  with  interest. 

751.  Book  missing  at  discharge. 

752.  Rendition  of  paid  book. 

753.  Repayment  entries  on  schedule  of  disbursements. 

754.  Deceased  men,  deserters,  and  men  captured. 

Section  48.— ISSUES  OF  MONEY  AND  CLOTHING. 

Pab.  761,  Authority  for  payments  to  crew  and  marines. 

762.  Pay  days, 

763.  To  whom  and  amount  allowed. 

764.  Money  lists. 

765.  Special  requisitions. 

766.  Supervision  of  issues  of  money. 

767.  Cash  payments. 

768.  Check  payments. 

769.  Clothing, 

770.  Mental  disability. 

Section  49.— ABSENCE.  COURTS-MARTIAL,  AND  SUNDRY  DBBTfti 

Pab.  771.  Absence  without  leave. 

772.  Absence — custody  of  civil  authorities, 

773.  Absence  with  leave. 

774.  Absence — ^in  hospital. 

775.  Absence — on  merchant  ship, 

776.  Absence — prisoners  of  war. 

777.  Courts-martial — absolute  checkage  of  pay. 

778.  Courts-martial — ^remission  and  mitigation. 

6/24/17. 


379 


380  ^^^^^' 

Pab.  779.  Courts-martial— conditional  remissions   (Art.  4893,  N.  I.). 
(o)   Checkages. 
(6)  Transfers. 

(c)  Discharge,  payments  on. 

(d)  Retirements. 

(e)  Miscellaneous. 

780.  Courts-martial — tUsratings.  ..  .   „    ^^- 

781  Court-martial,  indebtedness,  ilothing.  etc. 

782  Court-martial  prisoners. 
783.  Sundry  debits. 

(o)    Disallowances. 

(J»)   Fraudulent  enlistment. 

(c)    Hospital  fund. 

id)   Clothing  outfit. 

(c)   Requests  for  checkages. 

If)  Rewards,  etc. 


Section  50.— DECEASED  MEN  AND  DESERTERS. 


Pab.  791.  Deceased  men. 

792.  Desertion  defined. 

793    Closing  accounts  of  deserter. 

794.  Sales  of  effects — D.  M.  &  IX. 

795.  Data  on  records — D.  M.  &  u. 

796.  Deserters'  rolls. 

797.  Returned  deserter. 

798.  Mark  of  desertion. 

799.  Checkage  of  balance  due. 
8<>0.  Transfer  of  returned  deserter. 


Section  51.— TRANSFER  PAY  ACCOUNTS. 


Par.  811-  Transfer  accounts. 

812    Data  on  transfer  accounts. 

iJi:  fulfil  ot  |?!,'e'r'kr™urt-o.artial  primers. 

815.  Transfer  upon  retirement— enlisted  men. 

816.  Signatures  on  rolls. 

817.  Notation  on  roll — overpayments. 

Section  52.-D1SCHARGES  AND  TRAVEL  ALLOWANCE. 

PAB.  821.  Disc^jgesj^^g--!,  ^^Xe'%ite,  States  ^^^^ 
(b)   Discharges  outside  the  United  States. 
822    Discharges — orders  and  notations. 

Ill  gllSlrlfs  'jitS!S"sli^^months  of  enlisting. 
825.'  Discharges  by  purchase  (furloughs). 

ii?'  BiSf|ll=Sri?itld  SJeTJommissioned.  etc. 

828.  Travel  allowance  ^jgcharged  within  the  United  States. 

!^     5^   Spd  oStside  and  discharged  within  the  United  States. 
?     ESistld  wUhh^^and  dischar^d  outside  the  United  States, 
d)   Enlis'ted  outside  and  discharged  outside  the  United  States, 
(e)   Upon  discharge  from  extension  of  enlistment. 

Section  53.— OFFICERS'  FAY  ACCOUNTS. 

Pi*.  841.  Pay  and  rations— commissioned  officers. 

1..  Pay.  ,   .  . .  - 

(o)  Aids. 

(b)  Chaplains. 

(c)  Dental  surgeons. 

(d)  Midshipmen. 

(e)  Acting  assistant  surgeons. 
If)  Chief  warrant  officers. 

2.  Increases  for  longevity. 

3.  Increase  for  sea  duty.  ,        . 

4.  Pay — aviation  duty.  •      , 

5.  Leave  pay. 

6.  Pay— sick. 

7.  Pay  on  furlough.  

8    Pay — absent  without  leave. 
9!  Pay — traveling. 

10    Pay — suspended  from  duty. 
11*.  Retired  officers — active  duty. 


INDEX. 

Par.  842.  Pay  and  rations,  warrant  officers. 

1.  Leave. 

2.  Sea  duty. 

3.  Travel  pay. 

4.  Promotion. 

843.  Pay  and  allowances — mates. 

844.  Pay — volunteer  officers. 

845.  Entry  of  accounts — original  appointment. 

846.  Change  of  pay — by  promotion,  etc. 

847.  Hospital  fund.  •  " 

848.  Ration  checkages.  •  •  * 

849.  Advances. 

1.  Payment. 

2.  Checkages. 

850.  Commutation  of  quarters,  heat  and  light. 

850a.  Quarters,  heat  and  light — emergency  legislation. 

850b.  Heat  and  light  allowances. 

850c.  Credits  afloat  for  quarters,  heat  and  ll^ht. 

851.  Payments  to  officers.  ,'      '  ' 
852    Transfers                                                  ■* . "  ■ 

853!  Settlements,  dismissal  or  resignation. 

854.  Vouchers.  ' 

Section  54.— MARINES'  PAY  ACCOUNTS. 

Par.  S61.  Pay  rolls  and  accounts. 

1.  Marine  officers'  accounts. 

2.  Enlisted  men — ^pay  rolls. 

3.  Allotments. 

4.  Deposits. 

5.  Payments. 

6.  Clothing. 

7.  Requests  for  checkage. 

'9!  Dead  men.  deserters,  and  general  court-martial  prisoners. 
10.  Discharges. 

862.  Pay,  marine  officers. 

1.  Pay  table. 

2.  Increase  for  longevity. 

3.  Pay  on  leave. 

4.  Increase  for  foreign  service. 

5.  Increase  for  sea  duty, 

6.  Retired  pay  In  time  of  war. 

863.  Pay,  enlisted  men.  Marine  Corps. 

864.  Pay — increase  for  foreign  service, 

865.  Extra  compensation. 

1.  Cooks. 

2.  Good  conduct  medals,  etc. 

3.  Gun  captains  and  gun  pointers. 

4.  Messmen. 

5.  Mess  sergeant. 

6.  Navy  mail  clerks. 

7.  Riflemen,  sharpshooters,  and  marksmen.-**:  j-^:;^. 

8.  Signalmen. 

866.  Gratuities  and  prizes.  .    > 

867.  Bounty  for  reenlistment. 

868.  Clothing  and  allowances.  . 

869.  Absence  without  leave. 

870.  Travel  pay  on  discharge. 

871.  Discharge  by  purchase. 

872.  Pay — detained  beyond  enlistment. 

Section  55.— RESERVES  AND  MILITIA, 

Par.  881.  The  Naval  Reserve  Force. 

882.  Retainer  pay. 

883.  Retainer  pay  reenrollment. 
883a.  Pay — active  service. 
883b.  Death  gratuity. 

884.  Clothing. 

885.  Class  1. — Fleet  Naval  Reserre. 
6/24/17. 


381 


12!  Allowance  for  rations. 


5/24/17. 


382 


INDEX. 


Fab.  886.  P»y,  allowances,  etc. 

1.  "Former  offlcers." 

2.  "Cltisens." 

(a)  Pay. 

(b)  Clothing. 

(c)  Travel  allowance 

3.  "  8lxteen-y ear-service  men.^^ 

4.  "Twenty-year-service  men. 
ftft7    PIabs  2. — Naval  Reserve. 

Ill*  cSm  3— Naval  Auxiliary  Reserve. 
Ho    cSis  4  —Naval  Coast  Defense  Reserve. 
Ilo    cSS  5.— Volunteer  Naval  Reserve. 
89?:  cSS  i:— Naval  Reserve  Flying  Corps. 

892.  Medical  Reserve  Corps. 

893.  Dental  Reserve  Corps. 

894.  Marine  Corps  Reserve. 
894a.  Uniform  gratuity — officers. 
896.  Naval  Militia. 

(a)  Accounts  and  pay. 

( 6 )  Transportation — officers. 

\%   Aeronautic  Section  Naval  Militia 
895a.  Rendezvous— local  and  Federal— definition  of. 
896.  National  Naval  Volunteers. 
®*^"  <o)   Pay— enlisted  personneL 

(b)  Clothing. 
807.  Coast  Guard. 

Chapter  XII.-DISBURSING-RETURNS. 

Section  5S.-DISBUB8ING-BBTUBN8. 

Par  901.  In  General.  ^,^, 

902.  Time  allowed  for  rendition. 

903.  Account  current. 

904    Pay  rolls  and  vouchers. 

905.  Public  bills. 

906.  Schedule  of  disbursements. 
907    Pay  roll  summary. 

908.  Analysis  of  pay.  ^^„^oi*, 

909.  Monthly  abstracts  of  deposits. 

910.  Annual  reports. 

911    Miscellaneous  returns. 

1.  Allotments. 

2.  Bills  of  exchange. 

I'  g|J?8if?orfunds  to  credit  of  United  States. 

5.  List  of  officers. 

6.  Sale  of  condemned  stores. 

SMtim  57— AUDITOR'S  SETTLEMENTS. 


INDEX. 


Chapter  XIII.— ACCOUNTING. 

Section  68.— NAVT  ACCOUNTING. 

Par.  931.  Duties  of  Bureau  of  Supplies  and  Accounts. 

932.  Accounts  of  Naval  Establishment. 

933.  Appropriations. 

934.  General  account  of  advances. 
934a.  Naval  supply  account. 

935.  The  clothing  and  small  stores  fond. 

936.  Titles. 

937.  Title  A. 

938.  Title  B. 

939.  Title  C. 

940.  Title.  D. 

941.  Title  K. 

942.  Title  P. 

943.  Title  V. 


383 


944.  Title  X. 


Section  59.— ACCOUNTS  AND  RBTUBN& 


PAR.  951. 


952. 


953. 
954. 
955. 
95G. 
957. 
958. 
959. 
960. 
961. 
962. 
963. 
964. 


Purposes  of  ship  accounts  and  returns. 

1.  Purposes  of  accounts. 

2.  Purposes  of  returns. 
Ship  accounts. 

1.  Property  accounts. 

2.  Money  accounts. 
Falsification  of  accounts  or  returns. 
Accounting  periods. 

Necessary  blanks  must  be  kept  on  hand. 

Limit  of  time  allowed. 

Delinquency. 

Packing  of  returns. 

Dispatch  of  returns  and  letters  of  advicti 

General  supply  returns — ^Table. 

Provision  returns — Table. 

Clothing  returns — Table. 

Ship's  store  returns — ^Table. 

Disbursing  returns — Table. 


9/13/17. 


Par.  921    Auditor's  statement  of  differences. 
*  (a)   Suspensions. 

(b)  Disallowances. 
022    Removal  of  differences. 

9Z£.  »''™.^)"  Explanation  or  argument, 
(bi   Adjustment  by  checkage. 

(c)  Adjustment  by  evidence.        ... 
id)  Adjustment  by  recovery  of  fundi 

Ill:  i|{{fln!?nt*^Sn4f  S£  a..e«.oe.. 

\l\  EI?S?U  J?  Vdir.f  TJoUed  SUt«. 
(c)   Checkage  of  own  account, 
927.  Reopening  of  accounts. 

9/13/17. 


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